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06-13-2017 Regular Council City of Clermont MINUTES REGULAR COUNCIL MEETING June 13,2017 Clermont City Council met in a regular meeting on Tuesday, June 13, 2017 in the Clermont City Council Chambers. Mayor Ash called the meeting to order at 6:30pm with the following Council Members present: Council Members Mullins, Bates,Travis and Goodgame. Other City officials present were: City Manager Gray, City Attorney Mantzaris,and Deputy City Clerk Noak. INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Gates gave the invocation followed by the Pledge of Allegiance. PRESENTATIONS VFW 2017 Public Service Award Fire Chief Bishop introduced Veterans of Foreign Wars Post Commander Schuh. Commander Schuh presented the VFW 2017 Public Service Award to Firefighter/Emergency Medical Technician Blake McCorkle. Fiscal Year 2017 Quarterly Budget Update Finance Director VanZile presented the quarterly budget update for October 1, 2016 through March 31, 2017. The Infrastructure Sales Tax, Public Services Utility Tax, State Shared Revenues, and Franchise Fees are under the 50 percent projected revenue level; however, it was anticipated the funds will increase to the budgeted amounts by the end of the fiscal year. The Building Services Fund and Fire Inspection Fund revenues are under budget due to rate adjustments and the Stormwater Fund is under budget due to a loan. The Public Works expenditures are higher than projected due to the large capital projects during the first six months of the Fiscal Year. Economic Development Update Economic Development and Community Redevelopment Agency Director Schmidt provided an update on the economic development and tourism initiatives in the downtown waterfront area. Tourism events have included Sommer Sports events, National Training Center Triathlon Camps, Canoe and Kayak training, Rowing, Wakeboarding, filming at Lake Hiawatha Preserve, and Clermont Sailing Club events. The City has reached out and held monthly meetings, financial services meetings, and concierge support services. Ms. Schmidt provided information on future businesses which included Clermont Cabanas, Jalea Bakery, Sweet, Gray Collective Bridal, Clermont Barn Brewery, Savoree, Michael Mi Coal Fired Pizza, and Suncreek Brewery. Council Member Goodgame asked of future occupancy at the prior Sweetbay grocery store location. Economic Development and Community Redevelopment Agency Director Schmidt stated Lucky's Market will be occupying the space at the prior Sweetbay location. Council Member Mullins inquired of the Savoree and Michael Mi Coal Fired Pizza relocations. Economic Development and Community Redevelopment Agency Director Schmidt commented the businesses will close their Winter Garden operations after establishing their businesses in Clermont. 1 City of Clermont MINUTES REGULAR COUNCIL MEETING June 13,2017 City Manager Gray thanked Economic Development and Community Redevelopment Agency Director Schmidt. Economic Development Director Schmidt; Capital Planning, Grants, and Projects Director Kinzler; Development Services; the Fire Department, and the Building Services Department are part of a team called the Fixer Team to assist businesses through the development process. Mayor Ash commended Economic Development and Community Redevelopment Agency Director Schmidt for her work. PUBLIC COMMENTS Chris Barrett; 2785 Falcon Ridge, thanked Mayor Ash and the employees for their assistance during the Caribbean Jerk Festival. Cuqui Whitehead; 700 Hook Street, thanked the employees for their assistance during the Caribbean Jerk Festival and spoke of the positive comments she hears from visitors regarding City of Clermont events. Jim Harrison; Swimming for Life,thanked the City for participating in Water Safety Day. REPORTS City Manager Gray announced the Victory Pointe groundbreaking ceremony would be held at the Historic Village on June 14,2017 at loam. City Attorney Mantzaris—No report. Council Member Bates—No report. Council Member Goodgame reported on attending the Minneola Turnpike Exchange ribbon cutting ceremony and the South Lake Chamber of Commerce breakfast. Mr. Goodgame asked the City to request Lake County install additional speed limit signs on Citrus Tower Boulevard from Oakley Seaver Drive to State Road 50. Mr. Goodgame reported the Sumter County Board of County Commissioners contacted Governor Rick Scott regarding the Lake Sumter Metropolitan Planning Organization. The Sumter County Board of County Commissioners is unhappy with their voting representation on the Lake Sumter Metropolitan Planning Organization and with the performance of Lake Sumter Metropolitan Planning Organization Executive Director TJ Fish. The Lake County Board of County Commissioners will hold a meeting to discuss the Lake County Metropolitan Organization. Council Member Mullins inquired of action the City could take, such as adopting a Resolution. Council Member Goodgame indicated any action the City may take would be known after the Lake County Board of County Commissioners meeting. City Attorney Mantzaris stated the Lake Sumter Metropolitan Planning Organization Governing Board will meet on August 23, 2017. The Lake County Board of County Commissioners will address the issue on July 20, 2017. Council Member Mullins commented on the recent rains during events. 2 City of Clermont MINUTES REGULAR COUNCIL MEETING June 13,2017 Council Member Travis stated she rode the bicycle path at the new Minneola Turnpike interchange. The bicycle path to County Road 561A is near completion. Mayor Ash reporting on attending the Clermont First United Methodist Church ceremony for Eagle Scout Miller-Ullrich,the PDQ ribbon cutting ceremony, the Great Floridian Market Place opening, met with the Special Olympics staff regarding expanding their Olympic events in Clermont, attended the Minneola Turnpike Interchange opening event, the Caribbean Jerk Festival, and the Clermont Police Department promotion ceremony. CONSENT AGENDA Mayor Ash advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time. Item No. 1—Change Order Change order in the budgeted amount of $72,219.92 for the existing Lower Floridan well project to be able to auger in the surface casing instead of vibrating in. Item No.2—Proposal Award Consider approval of Request for Proposals award to McDirmit Davis& Company, LLC. for auditing services. The contract amount is budgeted. Item No.3—Contract Award Consider request to piggyback the City of Tamarac contract with Office Depot, Inc. to purchase office supplies in the estimated amount of$130,000.00. Item No.4—Contract Award Consider request to piggyback the City of St. Petersburg contract with Otto Environmental Systems, LLC. to provide refuse container, compactors, and related products in the estimated budgeted amount of$82,000.00. Item No.5—Event Request and Open Container Consider approval for the South Lake Chamber to have an open container area for their annual Taste of South Lake event at Waterfront Park on November 2,2017. Item No.6—Resolution No. 2017-26 Consider approval of resolution allowing the City to conduct bingo games at the Arts and Recreation Center. Item No. 7—Resolution No. 2017-27 Consider approval of resolution amending the fee schedule to include additional Parks and Recreation Department fees. 3 City of Clermont MINUTES REGULAR COUNCIL MEETING June 13,2017 Council Member Goodgame moved for approval of the Consent Agenda; seconded by Council Member Mullins. The motion passed with all members present voting aye. UNFINISHED BUSINESS Item No.8—Ordinance No.2017-24,Final- The Vue Planned Unit Development Amendment Deputy City Clerk Noak read Ordinance 2017-24 aloud by title only. An Ordinance under the Code of Ordinances of the City of Clermont, Lake County, Florida amending the Official Zoning Map of the City of Clermont referred to in Chapter 122 of Ordinance No. 289-C, Code of Ordinances; rezoning the real properties described herein as shown below;providing for severability, effective date, and publication. Planning Manager Henschel presented the request to amend the Planned Unit Development granted in June 2016. The applicant is proposing to eliminate the multi-family portion of the project to develop the area as a senior housing or age-restricted housing with 324 units. The applicant is requesting waivers to develop the site as proposed. The applicant is requesting up to 28 feet of cut and fill, allow monument signs to a maximum height of 22 feet, and add veterinary, self- storage, assisted living facility,daycare, and private and charter schools as allowable uses. The Planning and Zoning Commission unanimously recommended denial of the request. Staff recommended denial of the request. Johnathan Moore; Applicant, stated the benefit of the change request was the site would not be overdeveloped. The monument signs need to be taller than allowed by City Code due to the existing Florida Department of Transportation berm; however, due to Council concerns regarding the signs, the request is for a total of five signs up to 22 feet in height. The assisted living facility use was added as there is a need in the community. Mayor Ash opened the public hearing. There were no public comments. Mayor Ash closed the public hearing. Council Member Bates asked of the change to the cut and the fill. Mr. Moore stated the extreme elevation changes from State Road 50 to Hook Street prevents the project from obtaining the City's setback requirements without the cut and fill request. Council Member Travis expressed concern of the additional allowable uses and requested the specific uses and their locations be provided. Mr. Moore inquired which uses were of concern. The uses which are of concern could come back before the Council in the future. Council Member Travis indicated the only feasible additional allowable use would be the assisted living facility. Mayor Ash asked of the locations for the amended allowable uses. Mr. Moore commented the additional allowed uses would be off of Hook Street and one lot off of Stated Road 50. 4 City of Clermont i MINUTES REGULAR COUNCIL MEETING June 13,2017 Council Member Travis and Mayor Ash spoke in opposition of the self-storage use. Council Member Goodgame inquired if the senior housing units would be similar in design to the previously approved apartments. Mr.Moore indicated the units would look different. ; Council Member.Goodgame stated he would like to see the conceptual plans for the senior housing units. ' He requested the units be'madeofconcrete block construction and have elevators in the units with three or more floors. '4 Mr. Moore stated he could provide a conceptual architectural design plan on the senior housing units and the self-storage facility. Mayor Ash was opposed to the self-storage facility use on Highway 50 and locating private or charter schools off of Hook Street. Council Member Mullins commented prior discussions of the self-storage facility use was to have the use limited to lot12'and go through the architectural review process. 'E City Manager Gray stated if any plan submitted to staff does not meet City Code, the plan would come before the City Council. Council Member Mullins expressed concern of the lack of conceptual plans when a project is within a Planned Unit Development. Mr.Mullins questioned the need for a 28 foot cut and fill. Mayor Ash suggested reducing the number of units for the senior housing use to decrease the amount of cut and fill. Ms. Ash spoke in agreement with Council Member Goodgame on providing a conceptual design plan. Council°Member Goodgame asked of the time Mr. Moore would require to return with a conceptual design. 11 .Mr. Moore requested Council address and approve the variances and require each individual additional use to return to Council for review of the architectural design and site plan. City Attorney Mantzaris rephrased Mr. Moore's request. Mr. Moore would like to add a condition indicating he would return to the City Council with architectural designs and site plans when he was ready to proceed developing any of the additional uses listed. Council Member Travis was opposed to all of the additional uses except the assisted living facility. Council Member Travis stated Lots 7, 8, 9, 10, 11, 12 should be restricted to an assisted living facility. Ms.Travis was opposed to placing a self-storage facility off State Road 50 on Lot 6. Mr. Moore commented he would remove the self-storage and private school uses. Council Member Mullins stated 1 '/� acres was not enough land for a school unless the educational facility was similar to a night class type facility. Mayor Ash opined combining several lots would allow room for a private or charter school. 5 C;` City of Clermont MINUTES REGULAR COUNCIL MEETING June 13, 2017 Council Member Mullins was opposed to taller monument signs on Hook Street. Council Member Goodgame suggested tabling the request to allow staff to meet with Mr. Moore and include the details within the proposed Planned Unit Development amendment. Mayor Ash reviewed Council's requested changes. The Council is opposed to a self- storage facility and private charter schools. The monument signs on Hook Street will adhere to City Code. Mayor Ash asked Mr. Moore of any objection to tabling the request to the next Council meeting and meeting with staff on the uses and the monument signs. Mr.Moore had no objection. Council Member Goodgame moved to table Ordinance 2017-24 to June 27, 2017; seconded by Council Member Mullins. The motion passed with all members present voting aye. NEW BUSINESS Item No.9—Resolution No.2017-28, Master Plan Capital Projects Revenue Note Deputy City Clerk Noak read Resolution 2017-28 aloud by title only. A Resolution of the City Council of the City of Clermont, Lake County, Florida authorizing the issuance of not to exceed $30,000,000 Master Plan Capital Projects Revenue Note, Series;2017 to fmance all or a part of the costs of certain master plan capital projects described herein and to pay related closing costs; providing that such note shall bel a limited obligation of the.Citypayable solely from non-ad valorem revenues budgeted and appropriated,'as provided herein; providing for the rights, securities and remedies ,for the owner of such note; making certain covenants and agreements in connection therewith; and providing an'effective date. Finance Director VanZile stated at the April 11, 2017 Council meeting staff presented a financing plan to fund the construction of Victory Pointe, Boat Ramp Relocation, Downtown Waterfront District Revitalization, Legacy Loop Trail Spur and Public WiFi Network. The plan provided for the use of approved grants,reserve funds, and a bank loan up to$24,000,000. The City received proposals from four lenders and staff recommended accepting the proposal from Pinnacle Public Finance for a 15-year loan with a 2.63 percent fixed interest rate. The City sought.to increase the loan amount to $30,000,000 based on the same terms in order to fund the City Limits Signage and the Public Works Complex projects. Pinnacle Public Finance agreed to the increased loan amount Staff recommended increasing the loan amount to $30,000,000. The average annual debt service will be approximately $2.4 million beginning in December 2017 and will be paid from the Infrastructure Sales Tax, Recreation Impact Fees, Stormwater Fees, and Sanitation Fees. General Fund revenues will not be used. 6 City of Clermont MINUTES REGULAR COUNCIL MEETING June 13, 2017 The Stormwater Fees and Sanitation Fees study currently in progress will be updated to include the eligible debt service portions of the Victory Pointe and Public Works Complex projects. The monthly increase to residential customers will be approximately $1.20 for Stormwater Fees and $0.40 for Sanitation Fees. Mayor Ash opened the public hearing. There were no public comments. Mayor Ash closed the public hearing. Council Member Mullins inquired of the rate increase for commercial customers. Finance Director VanZile stated the stormwater fee is based on impervious surface area and the fee would vary. The sanitation fee is a flat rate charge. Council Member Goodgame asked where the funds would be deposited. Finance Director VanZile stated the funds would be in the Florida Educational Investment Trust Fund pool which earns interest. Council Member Goodgame spoke in favor of approval. Council Member Bates inquired of using the funds for other purposes. Finance Director VanZile commented there was some flexibility with the'interest earnings of the loan. Mayor Ash asked of the risk of placing the funds into the Florida Educational Investment Trust Fund I r pool. Finance Director VanZile stated the Florida Educational Investment Trust Fund pool was researched and would be managed by the City's financial advisory firm, Public Financial Management Group. Council Member Goodgame moved for approval of Resolution 2017-28; seconded by Council Member Travis. The motionpassed with all members present voting ave. Mayor Ash recessed the meeting at 8:17pm. Mayor Ash reconvened the meeting at 8:28pm. Item No. 10—Letters of Interest for former Police Station Item No. 11 -Letters of Interest for 922 Minneola Avenue Economic Development and Community.Redevelopment Agency Director Schmidt stated the purpose was to share the outcome following the solicitation of the Letters of Interest regarding the former Police • Station on Montrose Street and 922 Minneola Avenue. Richard Levy; Levy Consulting, congratulated the Council for approving the loan.' The City adopted the Downtown Waterfront Master Plan to transform the area into a vibrant and walkable core of the City. The desired outcome was to have,a development which supports retail, entertainment, residential, and employment opportunities. The Request for Letter of Intent were issued on March 30, 2017 for the former Police Headquarters on Montrose Street and three parcels known as the Victory Way tract. The responses were due May 8, 2017. The evaluation criteria used in considering the proposals were the intended use, proposed purchase price, site program, site context, projected revenue for the City, employment generation, non-monetary community benefits, the alignment with the Master Plan, financial strength of the •purchaser, anticipated fund source, due-diligence period, minimum time to close, construction period prior to occupancy, team member biographies, certifications, development timing, and development team experience with references. 7 City of Clermont MINUTES REGULAR COUNCIL MEETING June 13, 2017 Mr. Levy presented the Letters of Interest for the former Police Station on Montrose Street, Item 10. The City received proposals from Lake-Tech, Lake-Sumter and Redd Ash Technologies; and Doctors Casavant and Kerpsak. Mr. Levy reviewed the responses and recommended approval of ranking Doctors Casavent and Kerpsak first and directing City Manager Gray to negotiate the sales contract. Mayor Ash opened the public hearing. Ed Apodaca expressed concern of parking and asked the City's parking be considered prior to approval of the sales contract. Mayor Ash closed the public hearing. City Manager Gray stated the doctors would park on the site and Economic Development and Community Redevelopment Agency Director Schmidt is part of the negotiations team with the doctors and will work with them on the parking. The contract will go before the City Council for approval. Council Members Mullins,Travis,and Goodgame spoke in agreement with the recommended action. Council Member Bates moved to approve Item 10 as recommended; seconded by Council Member Travis. The motion passed with all members present voting aye. Mr. Levy presented Item 11; Letters of Interest for 922 Minneola Avenue, known as the Victory Way Tract. The City received proposals from Mark Chodos, Wallace Design Build, and Graff Development. Mr. Levy reviewed the responses and recommended approval of ranking Graff Development first and directing City Manager Gray to negotiate the sales contract. Mayor Ash opened the public hearing. Attorney Jimmy Crawford; representing Chodos and Wallace Design Build, provided additional information in response to the Evaluation Criteria. Wallace Design Build has historically invested in the Clermont Downtown area and could do a lease back and build when the City is ready to move forward. The proposal would include 14 three-bedroom units. Mark Graff; Graff Development, stated he appreciated the recommendation and would work with staff on the density of the proposed project. Council Members Mullins disclosed speaking to Mr.Graff. Council Member Travis disclosed speaking to Mr. Wallace. Council Member Travis inquired if the conceptual site plan and architectural photos provided were what Mr. Graff intended to build. Mr. Graff indicated it was a replica of what the building site and project could look like. He stated the parking would be located underneath the building. Council Member Mullins was in agreement with the recommended action. Council Member Goodgame asked Mr. Graff if he would be interested in other properties which may come available in the future. Mr. Graff stated he would be interested. 8 City of Clermont MINUTES REGULAR COUNCIL MEETING June 13,2017 Council Member Goodgame moved to accept Item 11 as recommended; seconded by Council Member Bates. The motion passed with all members present voting aye. Item No. 12—Waterfront Site Plan Presentation City Manager Gray commented the Waterfront Site Plan was for information only. Economic Development and Community Redevelopment Agency Director Schmidt presented the proposed preliminary site plan for reuse of City owned property on Lake Minneola. Council Members Goodgame and Mullins expressed concern of parking. Economic Development and Community Redevelopment Agency Director Schmidt stated the consultant was working on a parking plan. Item No. 13—Ordinance No.2017-25,Introduction—Comprehensive Plan Amendment Deputy City Clerk Noak read Ordinance 2017-25 aloud by title only. An Ordinance of the City Council of the City of Clermont, Lake County, Florida, adopting the Small Scale Comprehensive Plan Amendment for the City of Clermont, Florida, pursuant to the Local Government Comprehensive Planning Act, Chapter 163, Part II, Florida Statutes; setting forth the authority for adoption of the Small Scale Comprehensive Plan Amendment; setting forth the purpose and intent of the Small Scale Comprehensive Plan Amendment; providing for the adoption of the Small Scale Comprehensive Plan Amendment; establishing the legal status of the Small Scale Comprehensive Plan Amendment; providing a severability clause and providing an effective date. Council Member Goodgame moved for introduction of Ordinance 2017-25; seconded by Council Member Mullins. The motion passed with all members present voting aye. ADJOURN: With no further comments,this meeting was adjourned at 9:02pm. APPROVED: Gail L. Ash,Mayo ATTEST: bu • Ape.. Tracy Ackroyd Howe, City Clerk zs 9