12-04-2017 Council Workshop City of Clermont
MINUTES
COUNCIL WORKSHOP
December 4,2017
The Clermont City Council met at a workshop on Tuesday, December 4, 2017, in the Council
Chambers at City Hall. Mayor Ash called the workshop to order at 6:00pm with the following
Council Members present: Council Members Brishke, Goodgame, Travis and Bates. Other City
officials present were: City Manager Gray and City Clerk Ackroyd Howe.
City Manager Gray noted these were the two items on the last agenda that were removed for
further discussion at a workshop.
Employment Policies Manual
Human Resources Director Dauderis presented changes to the policy manual. The last policy
was approved in 2013. The changes have been divided into three sections. This is a manual for
employees to have a one-stop shop. She reviewed the primary changes to include:
Chapter 1 is the social media policy. This section was revamped to include policy guidelines and
expectations of employees. A training session was recently conducted for supervisors, directors
and managers.
Chapter 3 is an increase in the tuition assistance reimbursement program from $750 to $1,000.
Chapter 5 is the discontinuation of the payment of uncredited sick leave. There is a sick leave
conversion program to convert up to 3 days of sick leave to personal days and would have to be
used within the calendar year.
Chapter 6 is the replacement of the Travel and Subsistence Allowance policy to permit the City
Manager to establish procedures. The process will be funneled through the Finance Department.
Also, includes the standardization process for calculating a demotion in pay.
Revised the scope for which the grievance process can be used; to be used specifically to address
actions affecting a term or condition of employment/formal disciplinary action, not including
reprimands.
There were verbiage changes that are required by law to be in compliance. City Attorney
Mantzaris and the Directors have reviewed the manual. It will be wire bound and given to every
employee.
City Manager Gray noted it would be on the December 12 consent agenda.
Comprehensive Fee Schedule
City Manager Gray noted the fee schedule was updated last year however there are a few tweaks
that are being requested. Staff is looking at the building fees with plans to bring to a workshop in
February and a March Council meeting for consideration. The proposed changes are to the City
Clerk's office, Parks & Recreation, and Storm water.
City of Clermont
MINUTES
COUNCIL WORKSHOP
December 4,2017
Finance Director Van Zile presented the resolution to amend Schedule A for all of the fees.
Parks and Recreation Director Davidoff reviewed fee changes for the Arts and Recreation
Center.
City Clerk Ackroyd Howe presented changes to the cemetery fees.
Finance Director Van Zile reviewed Utility Billing changes to include an adjustment to storm
water fees
Council Member Goodgame expressed opposition to it.
Finance Director Van Zile reviewed the miscellaneous fee changes to include an increase to the
new account-processing fee, dishonored check fee, meter-tampering fee, disconnect/reconnect
fee and late payment penalty fee.
Council Member Travis expressed opposition to the new account fee increase.
Mayor Ash requested staff review fees every five years.
Finance Director Van Zile reviewed the recommended annual index increases to be as follows:
Water and storm water rates to be adjusted every October 1 starting in 2018 by Florida Public
Service Commission annual index percentage.
Sewer rates to be adjusted every October 1 from 2018 — October 1, 2021 by the greater of the
Florida Public Service Commission Annual Index percentage of 2.12%.
Sanitation rate to be adjusted every October 1 from 2018 —October 1, 2021 by the greater of the
Florida Public Service Commission Annual Index percentage of 2.50%.
The storm water comparison was included for Council to review.
The fee schedule will be on the December 12 meeting agenda.
With no further discussion, the workshop adjourned at 7:12pm.
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