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Contract 2018-06 (410 Orlando Office T 407.423.8398 618 East South Street F 407.843.1070 Suite 700 gai consultants Orlando, Florida 32801 January 12, 2018 GAI Project No. A151186.00 Mr. James Kinzler Director of Capital Planning, Grants and Projects City of Clermont 685 West Montrose Street Clermont, Florida 34711 Proposal for Professional Services—Supplemental Victory Pointe— Phase 2 — Boat Ramp Revision Clermont, Florida Dear Mr. Kinzler: GAI Consultants, Inc. ("GAI" or"the Consultant") is pleased to submit this Scope of Services/Fee Proposal for Professional Services to the City of Clermont, Florida ("the Client" or"the City")for the above-referenced project. This proposal reflects the anticipated Scope and related costs for services to be provided based on GAI's understanding of the project. Project Understanding The City of Clermont has requested a supplemental proposal to the original contract for the Victory Pointe Contract Documents Project, Signed June 14, 2016. The existing boat ramp which is located in Phase 2 of the project and adjacent to Lake Minneola will be removed from the project limits and will remain open to the public with vehicular access being provided from the west. The construction documents are to be revised based upon the attached conceptual plan, see Appendix A. Scope of Services Based on our understanding of the project requirements/criteria provided to date by the Client, GAI will perform the following described Scope of Services: Task 1 — Revised Construction Document 1.1 GAI will revise the permitted construction documents based upon the attached conceptual markup, see Appendix A. Revisions will include but are not limited to: • Revised geometery and grading • Revised trail location and hardscape • Revised utility plan • Revised ditch outfall and tie into Lake Minneola • Revised pedestrian bridge crossings • Revised electrical and lighting plan (to be provided by sub consultant, Clear) gaiconsultants.com Mr.James Kinzier Page 2 January 12,2018 1.2 Coordinate proposed revisions with the St. John's River Water Management District (SJRWMD). It is not anticipated that the permit requires modification and this scope does not include permit modification through the SJRWMD (including additional environmental assessments). 1.3 Provide the revised plans to the contractor for submittal to the City of Clermont for permit review. Schedule GAI will begin work upon receipt of a copy of this Proposal executed and authorized below. GAI will proceed under the contract terms agreed upon under the original contract, Victory Pointe Contract Documents Project, Signed June 14, 2016. Compensation Compensation for services rendered by GAI will be on a lump sum basis. GAI will perform the above described professional services for the fee summarized below. Task Description Method of Payment Total 1 Revised Construction Lump Sum $25,450 Documents Total (not including reimbursables) $25,450 Reimbursable Expenses Reimbursable expenses may include in-house and out-of-house projected costs required to perform and deliver the survey, ecological assessment and design documents, such as postage, courier services, overnight deliveries, and mileage. General reproduction will be provided by the Client for progress printing and permit submittals. Reimbursable Expenses are estimated at$200. Reimbursable expenses will be invoiced separately on an actual cost basis. Payment Unless otherwise specified in the GAI Standard Terms and Conditions for Professional Services GAI will prepare invoices monthly and payment will be due within 30 days of the date of the invoice. All other payment terms will be in accordance with Exhibit A. Assumptions and Understandings GAI's Scope of Services, Schedule, and Compensation as set forth above have been prepared on the basis of the following assumptions and understandings: 1. Access to the project site(s) or other land upon which GAI is to conduct any field work will be available to GAI personnel in a timely manner. 2. Client has provided all its requirements for GAI's scope of services and all criteria and/or specifications that GAI should utilize at the time this Proposal is authorized. This includes any requirement for any statement of professional opinion or certification. 3. Client has provided all available information pertinent to GAI's scope of services, including previous reports/drawings; utility information: topo information, etc. at the time this Proposal is authorized. Unless otherwise noted, GAI may rely upon such information. 4. Client will give GAI prompt notice whenever it observes or otherwise becomes aware of any development that affects the scope or timing of GAI's performance. ,,,E GAI ta.Gs gaiconsultants.com Mr.James Kinzler Page 3 January 12,2018 5. Client will examine and provide comments and/or decisions with respect to any GAI interim or final deliverables within a period mutually agreed upon. 6. GAI's proposed compensation and schedule are based on receipt of authorization to proceed within thirty(30) calendar days of the date of this Proposal. GAI reserves the right to adjust its compensation if authorization to proceed is not received within thirty(30) calendar days. 7. If the City elects to construct the original phase 2 hardscape and buildout, including the removal of the existing boatramp, any modifications required to alter the revised Victory Pointe Construction Documents (Task 1 of this proposal) are excluded from this contract. Please do not hesitate to contact me at 321.319.3053 if you have any questions or wish to discuss this Proposal. If this Proposal is acceptable, please sign where indicated below and return one copy for our file. This also will serve as authorization for GAI to proceed. GAI's performance of the Scope of Services will be governed by the agreement for Continuing Engineering Services between the City of Clermont and GAI. REQUESTED AND AUTHORIZED BY: Sincerely, GAI Consultants, Inc. City of Clermont Z./4 (ug4(I BY: — PRINTED NAME: ( J J ' \ Alt Keith S. Haugdahl, P.E. Project Manager TITLE: A . - DATE: 11 /G 1 ( A Robert A. Schanck, P.E. Director of Engineering 02016 GAI comMants gaiconsultants.com Mr.James Kinzler January 12.2018 EXHIBIT A Conceptual Markup 0 2016 GAl consultants. gaiconsultants.com B 8 I' il • 1)J. 11 iil .-(//, ,.... „ `cue !1 i i ilk -`►•- . •.ra..-. 1 •• . _.,,,ribb-, ,• f"---..... 161614r. 4'4' illIVAPSIILE -.4 \\\ ' "174.4,:e, 11;1 }' ...... • .001,.i _... •'` 411"44,„'dr#f :iie111 i--P,a 41 N iiI f}l 11 rIi •s joiCi')` l` 9 r { §i iono gr , , _ dill g i /f7111 ii g i 1 ii 414" I1*11111'lk'' 4. ii 1 , 1111 -<:11..., 1 ce_-' 4 "�, 118: � 1* 1 v QM `�� a 1 �m 11I� \840. I 1 1i 4 :* v 11,'u, j I � r vIC f a Big \\\ �l%% i 1.13! -----�-- - --- '° Ind ill innal .■.111 111(>°arM�I�■IN■ii■11111/i 012H P ‘ u s a 2 ---- °H-4— . —� .. ., = IOM —.--- - . .--±14.1- 03 r.42:r.420 __ .- ■ W ng Ill.i,'•I •�.�yy� 1-'+ I fr/7 • ,4 // 11 1 Ir I 7, *10 1—CD-7 LJ 1 1 1 1 li OM 4 jI I j � I 1' I I I g