09-14-2017 City of Clermont
MINUTES
FIREFIGHTER RETIREMENT PLAN BOARD OF TRUSTEES MEETING
September 14,2017
The Firefighters Retirement Plan Board of Trustees met in a regular meeting on Thursday, September 14,
2017 in the Council Chambers at City Hall. Firefighters' trustees present: Judd Lent, Ryan Moore, Adam
Watkins, and Jim Purvis. Attorney Jensen was present via telephone conference call. Jeremy Langley;
Florida League of Cities, was present. Staff members present: Finance Director Van Zile, Risk and
Benefits Manager Ohlinger,and Deputy City Clerk Noak.
Board Member Holzman was not present.
CALL TO ORDER
Chairman Lent called the meeting to order at 1:30pm.
PUBLIC COMMENTS
Chairman Lent opened for public comments. There were no public comments. Chairman Lent closed
public comments.
APPROVAL OF MINUTES
Approval of minutes of the June 28, 2017 Fire Pension Board Meeting.
Board Member Purvis moved for approval; seconded by Board Member Moore. The
motion passed unanimously.
UNFINISHED BUSINESS
Discussion of Pension Plan Performance Review
Finance Director VanZile reported on having an outside review of the current plan. The agency; PFM,
was contacted and they are willing to review the plan at no charge. The review will be presented to the
Board at a future meeting.
Jeremy Langley noted the Florida League of Cities does not object to having a review by an outside
agency; however, they would like to have an opportunity to review the report and respond if necessary.
The Florida League of Cities pension plan program operates differently than many other pension plans,
which could affect the review.
Board Member Moore moved to allow PFM to perform the review; seconded by Board
Member Watkins. The motion passed unanimously.
NEW BUSINESS
Discussion of Trustee Elections and Appointments
The Board Member positions are up for election, including the two City Council appointed outside
members. The City will advertise for the City Council appointed positions and will present the names to
the City Council for selection. City Clerk Ackroyd Howe will send out a request for nominations to the
eligible firefighters and an election will be held if more than two individuals are nominated. The Board
will select the third member to serve on the Board.
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City of Clermont
MINUTES
FIREFIGHTER RETIREMENT PLAN BOARD OF TRUSTEES MEETING
September 14,2017
Approval of FY 2018 Administrative Expenses Budget
Finance Director VanZile presented the projected budget for Fiscal Year 2018. Chairman Lent spoke in
favor of approving the projected budget.
Board Member Purvis moved for approval of the Fiscal Year 2018 budget; seconded by
Board Member Moore. The motion passed unanimously.
Discussion of Request to Change the Share Plan Distribution Method
Finance Director VanZile stated retiree Paul Anderson is requesting the Board to change the allocation of
the Share Plan distribution to provide retirees with a portion of the Share Plan distribution. Mr.Anderson
was offered,and accepted,a lump sum payout upon his retirement. Mr.Anderson requested and accepted
the lump sum payout before the Share Plan distributions.
Attorney Jensen stated the Board needed to determine if Mr.Anderson was to be considered as part of the
Share Plan due to his acceptance of the lump sum payout prior to the Share Plan distribution. Attorney
Jensen would like to review the Florida Statutes and the Share Plan.
Chairman Lent commented since Mr. Anderson chose a lump sum payout, he would not be a Share Plan
participant.
Board Member Moore moved to have Attorney Jensen investigate Mr. Anderson's
eligibility;seconded by Board Member Purvis. The motion passed unanimously.
Discussion of Firefighters Union Request to Obtain Actuarial Cost Study for Benefit Changes
Chairman Lent stated he contacted Attorney Jensen and Finance Director VanZile regarding who would
pay for the Firefighters Union request to obtain an actuarial cost study for benefit changes to the pension
plan.
Attorney Jensen stated if the Firefighters Union and the City are both requesting the study, then both the
City and the Firefighters Union should pay for the study.
Board Member Moore moved for approval to pay for the study; seconded by Board
Member Watkins. The motion passed unanimously.
Finance Director VanZile clarified the City will return before the Board depending on the negotiations
and if additional cost studies are required.
PLAN ADMINISTRATOR REPORT
Discussion of the Investment Performance Report for Quarter Ending June 30, 2017.
Jeremy Langley presented the Investment Performance Report for the quarter ending June 30,2017.
Chairman Lent asked of sending out the initial share plan distribution to the participants. Mr. Langley
will look into the matter.
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City of Clermont
MINUTES
FIREFIGHTER RETIREMENT PLAN BOARD OF TRUSTEES MEETING
September 14,2017
ATTORNEY REPORT
Attorney Jensen presented information on legislative actions during the 2017 Legislative Session.
Attorney Jensen asked of attending the meeting through a video cyber meeting. Finance Director VanZile
will discuss the possibility with the Information Technology Department.
BILLS AND EXPENSES FOR APPROVAL
Approval of Plan Expenses
Finance Director VanZile presented the following expenses for approval:
Bill#20040 $25.00
Quarterly Fees $5,445.05
C Parker Benefit Calculation $375.00
Legal Services $300.00
Bill#20332 $25.00
Legal Services $250.00
Chairman Lend indicated Mr. Parker was a part time volunteer. Finance Director VanZile will look into
the matter.
Board Member Purvis moved for approval; seconded by Chairman Lent. The motion
passed unanimously.
ADJOURN: With no further comments,this meeting was adjourned at 2:57pm.
APPROVED:
Asor
'--a rman Judd Lent
ATTEST:
4-----
Tracy Ackroyc owe,City Clerk
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