06-26-2018 Regular Council City of Clermont
MINUTES
REGULAR COUNCIL MEETING
June 26,2018
The City Council met in a regular meeting on Tuesday, June 26, 2018 in the Clermont City Council
Chambers.Mayor Ash called the meeting to order at 6:30pm with the following Council Members present:
Council Members Brishke,Travis, Bates,and Goodgame. Other City officials present were City Manager
Gray,City Attorney Mantzaris,and City Clerk Howe.
INVOCATION AND PLEDGE OF ALLEGIANCE
Pastor Jeff Hughes gave the invocation followed by the Pledge of Allegiance.
PRESENTATIONS
City Spirit Award
Mark Sittig,representative for the Florida League of Cities,presented the Florida Municipal Award for the
City Spirit category to the City of Clermont.The City Spirit Award is given to a city for a single city wide
effort to successfully address a local need. Under the leadership of Officer David Colon,the neighborhood
of Oak Hurst went from being the highest crime neighborhood in the City to having no service calls in
months. The City of Clermont will be featured on the League's website, social media outlets and Quality
Cities magazine.
Mayor Ash recognized the Police Department and Officer Colon, the businesses, the volunteers, and the
residents of Oak Hurst for their hard work to change their neighborhood and their lives.
Officer Colon recognized the Community Oriented Policing and Problem Solving unit's efforts which
spearheaded the project.Officer Colon thanked Lowe's,Chik-Fil-A,McDonald's,residents,volunteers and
local business owners for their contributions.
Several members of the audience congratulated and thanked the police officers and Officer Colon for their
efforts.
City Manager Gray stated it was a privilege to have residents and citizens be the City's biggest advocates
and expressed gratitude for all involved.
Community Development Block Grant, First Public Hearing
City Engineer Dykehouse introduced Fred Fox of Fred Fox Enterprises to explain the application for the
Community Development Block Grant. Fred Fox explained the Community Development Block Grant
program is a Housing and Urban Development funded program. The City is eligible to apply for up to
$750,000 through the Community Development Block Grant.There are four categories for the grant which
are housing rehabilitation, commercial revitalization, neighborhood revitalization, and economic
development. The City would need to commit $50,000 as a part of their application in order to obtain the
maximum number of leverage points.The steps in the application process includes the Council appointing
a Citizens Advisory Task Force meets and then provides a recommendation to the Council, advertise and
hold a First Public Hearing, a Fair Housing Workshop and a Second Public Hearing to finalize the
application. Mr. Fox distributed a sign-in sheet to the general public in attendance for their signatures in
relation to the Community Development Block Grant.
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City of Clermont
MINUTES
REGULAR COUNCIL MEETING
June 26,2018
Mayor Ash opened the Public Hearing.There were no comments. Mayor Ash closed the Public Hearing.
City Engineer Dykehouse presented staffs recommendation to replace existing old water pipes with new
PVC water pipes,upsize existing water pipes to increase the flow to the West side,add new water services,
install new fire hydrants, installing sidewalks with Americans with Disabilities Act ramps where needed
and perform stormwater improvements from Highland Avenue to Pitts Street and from Disston Avenue to
School Street including a portion of Desoto Street to the East.
Council Member Travis inquired if the City could choose more than one category to work in. Mr. Fox
clarified the City must choose only one category at a time.
Council Member Bates inquired as to the timeframe of the grant should the City be approved. Mr. Fox
replied the grant is approximately a six month process with bidding potentially going out in August of next
year and with a speculated commencement date around October of 2020.
Mr. Fox informed Council the Citizens Advisory Task Force recommended staffs project which was
presented tonight.
Council Member Bates moved to proceed with the grant application including the$50,000;
seconded by Council Member Goodgame. The motion passed with all members present
voting aye.
PUBLIC COMMENTS
Jim Purvis,4206 Hammersmith Drive,expressed concern regarding the sound system of the Council
Chambers.
REPORTS
City Manager Gray requested item 15 be tabled to August 28,2018.
Item No. 15—Resolution No. 2018-11
City Clerk Howe read Resolution No.2018-11 aloud by title only.
A Resolution of the City Council of the City of Clermont, Lake County,Florida,granting
a Conditional Use Permit to allow a convenience store with fuel sales in the C-1 Light
Commercial zoning district.
Council Member Bates moved to table Resolution No. 2018-11 to August 28, 2018;
seconded by Council Member Goodgame. The motion passed with all members present
voting aye.
City Manager Gray stated item 21 was withdrawn by the applicant and the applicant for items 22 and 23
asked to table the Resolution and Variance Request to July 24,2018.
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City of Clermont
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REGULAR COUNCIL MEETING
June 26,2018
Item No.22—Resolution No.2018-16R. Kings Crossing
City Clerk Howe read Resolution No.2018-16R aloud by title only.
A Resolution of the City Council of the City of Clermont,Lake County,Florida,granting
a Conditional Use Permit to allow for a tire store with eight service bays in the Kings
Crossing Planned Unit Development zoning district.
Item No. 23—Variance Request,Kings Crossing
Council Member Bates moved to table Resolution No.2018-16R and Variance Request to
July 24, 2018; seconded by Council Member Goodgame. The motion passed with all
members present voting aye.
City Manager Gray reported the City's annual Red, White and Boom event is occurring on July 4 at
Waterfront Park. Fireworks are to start at 9:15 PM.
City Attorney Mantzaris— No report.
Council Member Bates—No report.
Council Member Goodgame reported attending the retirement party for Mark Edwards at the City Center.
Later that day,he attended a meeting for the complete street project.Council Member Goodgame expressed
concern in regards to residents' ability with acquiring home insurance due to sinkholes. The Council
received a letter showing Central Florida Expressway Authority will be conducting a study from Lake
Louisa State Park to State Road 429 and Independence Parkway.
Council Member Brishke reported on June 14,she attended the Biannual Breakfast of Champions with the
City of Clermont.On June 24,she attended Sergeant Edwards' retirement.On June 22,she attended a ride
along with the Police Department and made it through the 12 hour shift from 6:00 PM to 6:00 AM.
Council Member Travis reported she attended Officer Edwards' retirement party. She also had the
opportunity to perform a ride along with Officer Dubi of the Police Department.Last night,she went to the
City Center and commended City Manager Gray for his presentation that night on the City's phase 2 of the
Master Plan.
Mayor Ash reported on June 14, she attended the Biannual Staff Recognition Breakfast at the Arts and
Recreation Center. On June 15,she attended the South Lake Chamber Breakfast at the City Center which
was sponsored by many community businesses.Later that same day,she went to JC Penney's to participate
in the ribbon cutting for their new J'Adore salon. On June 17, she held her monthly coffee at Twisted
Flavors on Montrose.On June 21, she attended a Homeless Task Force meeting regarding affordable low-
income housing. Later that afternoon,she attended a luncheon to acknowledge and honor the retirement of
Sergeant Mark Edwards.This past Sunday,she attended the Juneteenth celebration at the City Center where
she read a proclamation celebrating Juneteenth as Freedom Day.On June 25,she attended the Lake Apopka
Gas Board meeting in Winter Garden where the emphasis was on the organization's budget and pending
developments that would be adding gas services.
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City of Clermont
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REGULAR COUNCIL MEETING
June 26,2018
CONSENT AGENDA
Mayor Ash advised the next item on the Agenda for consideration was the Consent Agenda and requested
anyone wishing to have any item pulled for discussion to please come forward at this time.
Item No. 1 —Surplus Request Consider declaring end of life inventory as surplus
from the Police Department and dispose of in
accordance with the Purchasing Policy.
Item No.2 —Contractor Name Change Consider request for contractor name change from
Amec Foster Wheeler Environmental &
Infrastructure, Inc. to Wood Environment &
Infrastructure Solutions, Inc.
Item No.3—Contract Award Consider piggyback request of Florida State
contract with Milliken Services, LLC. to provide
carpet flooring in the budgeted amount of
$67,773.37.
Item No. 4—Contract Award Consider piggyback request to Lake County B.C.C.
contract with Municipal Emergency Services, Inc.
to provide fire equipment parts, supplies and
services in the estimated budgeted amount of
$100,000.
Item No. 5—Single/Sole Source Purchase Consider approval from Transportation Control
Systems, Inc. to acquire traffic preemption control
systems for the Fire Department in the total
budgeted amount of$62,536.
Item No. 6—Scope of Services Consider approval of proposal for the East Water
Reclamation Facility Expansion Rib Rerate project
in the budgeted amount of$127,669.
Item No. 7—Event and Open Container Consider allowing the Lake County Rowing
Association to have an open container area for the
"Clermont Classic Cardboard Boat Regatta" event
on August 4,2018 at Waterfront Park.
Item No. 8— Event and Open Container Consider allowing the Fondo Cycling Circuit USA
to have an open container area for the "Grand
Fondo" event on September 29 and 30, 2018 at
Victory Pointe.
Item No. 9—Scope of Services Consider approval of proposal for the Johns Lake
Road Water Main Replacement in the budgeted
amount of$83,188.
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City of Clermont
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REGULAR COUNCIL MEETING
June 26,2018
Item No. 10—Event and Road Closure Request Consider request to allow The Clermont Downtown
Partnership to host their annual "Downtown
Clermont Art Festival"on November 3 and 4,2018
in Historic Downtown Clermont.
Item No. 11 —Event and Road Closure Request Consider request to allow the Clermont Downtown
Partnership to host their annual "Harvest Festival"
on October 27, 2018 in Historic Downtown
Clermont.
Item No. 12—Resolution No. 2018-21R Consider approval of FY 2018 Quarterly Budget
Amendment.
Item No. 13—Resolution No. 2018-23R Consider approval of Interlocal Agreement for
County-Wide Emergency Network Radio.
Item No. 14—Boat Ramp Conceptual Design Consider approval of relocated boat ramp
conceptual design at Bell Ceramics.
Linda Charlton requested item 6 and item 14 be pulled from the Consent Agenda.
City Manager Gray requested item 13 be pulled from the Consent Agenda.
Council Member Goodgame moved to approve the Consent Agenda with the exception of
Items 6, 13, and 14; seconded by Council Member Bates. The motion passed with all
members present voting aye.
Linda Charlton, 13134 S. Sunset Terrace,Winter Garden,requested clarification in regards to RIB rerate.
Capital Planning and Projects Director Kinzler clarified RIB stands for rapid infiltration basin which is
regulated by the State and local government.A RIB is where the City discharges excess reclaim water back
into the aquifer for recharge. The State regulates the amount the City can theoretically discharge over a
rolling average of a year.The City is requesting soil samples to look at the conditions of the soil to see if it
can accept additional water under certain conditions.
City Attorney Mantzaris explained item 13 is the Interlocal Agreement between Lake County and several
other municipalities regarding the acquisition of radios for emergency services and other general purposes.
The City asked for clarification in the language which refers to ownership of the radios which the City is
paying for. An addendum to the agreement was received to clarify the language regarding ownership and
was disbursed to the Council before the start of the meeting. City Attorney Mantzaris asked Council to
approve the agreement provided in their packets along with the addendum recently supplied to them.
Linda Charlton, 13134 S.Sunset Terrace,Winter Garden,requested clarification of what is being approved
in regards to item 14.
City Manager Gray clarified staff placed the conceptual design of the boat ramp on tonight's agenda for
Council to approve in order to move forward with the conceptual design which would allow for further
designing and for the City to begin the permitting process with St.Johns River Water Management District.
The final design will return to Council before the bidding process.
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City of Clermont
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REGULAR COUNCIL MEETING
June 26,2018
Council Member Goodgame moved to approve Consent Agenda Items 6, 13, and 14
including the addendum for item 13; seconded by Council Member Travis. The motion
passed with all members voting aye.
UNFINISHED BUSINESS
Item No. 16—Ordinance No.2018-21,Final,Central Business District
City Clerk Howe read Ordinance No.2018-21 aloud by title only.
An Ordinance of the Code of Ordinances of the City Council of the City of Clermont,Lake
County,Florida,amending the Code of Ordinances,Chapter 122 Zoning,Section 122-243
"Permitted Uses", Section 122-245 "Lot and Height Requirements", Section 122-246
"Yards",providing for codification;severability;effective date;and publication.
Development Services Director Henschel presented staffs recommendation to change the Land
Development Code to allow an increase in the range of single family residential product types within the
Central Business District zoning district. In an effort to encourage single family development within the
downtown district,staff is recommending reducing frontage width requirements to 40 foot lots.
Mayor Ash opened the Public Hearing.
Cuqui Whitehead,700 Hooks Street,requested Council not to approve this agenda item.
Mayor Ash closed the Public Hearing.
Council Member Bates inquired as to the demand for the change and as to the reasoning of requesting 40
foot lots. City Manager Gray stated staff surveyed similar sized cities in the area to come up with the 40
foot lot size. Economic Development Director Schmidt clarified there is a pending sale of a large piece of
vacant property where the potential purchaser would like the opportunity to split and reduce the lot size.
The City also performed test fits to verify the context and character of the homes on a reduced lot size
would be in character of the downtown context.
Mayor Ash expressed concern with reducing the side yard setbacks and having homes too close together
which may cause flooding during rain season.City Manager Gray stated the City's codes would require the
lots to properly prepare and take care of their stormwater runoff to prevent flooding.
Council Member Travis inquired if any homeowners attended the Planning and Zoning meeting to comment
on the matter.Development Services Director Henschel stated there was one homeowner who attended and
opposed the reduction.
Council Member Bates moved to approve Ordinance 2018-21;seconded by Council Member Travis.
Mayor Ash conveyed concern with the possible expansion of the area which this Ordinance would apply
to. City Manager Gray stated staff could include terminology and language in the Ordinance so that a
Conditional Use Permit would be required for the reduction of the lots within this area.
Council Member Bates withdrew his motion to approve Ordinance 2018-21.
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City of Clermont
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REGULAR COUNCIL MEETING
June 26,2018
City Manager Gray withdrew staffs request to approve Ordinance 2018-21.
The next three items were heard together and voted on separately.
Item No. 17—Ordinance No.2018-22 Final,Jordan Annexation
City Clerk Howe read Ordinance No.2018-22 aloud by title only.
An Ordinance of the City Council of the City of Clermont,Lake County,Florida,providing
for the annexation of a certain parcel of land contiguous to the present City boundaries;
providing for an effective date,severability,recording,and publication.
Item No. 18—Ordinance No.2018-23,Final,Jordan Small Comprehensive Plan Amendment
City Clerk Howe read Ordinance No.2018-23 aloud by title only.
An Ordinance of the City Council of the City of Clermont,Lake County,Florida,adopting
the Small Scale Comprehensive Plan Amendment for the City of Clermont, Florida,
pursuant to the Local Government Comprehensive Planning Act, Chapter 163, Part II,
Florida Statutes;Setting forth the authority for adoption of the Small Scale Comprehensive
Plan Amendment; Setting forth the purpose and intent of the Small Scale Comprehensive
Plan Amendment; providing for the adoption of the Small Scale Comprehensive Plan
Amendment; establishing the legal status of the Small Scale Comprehensive Plan
Amendment;providing a severability clause and providing an effective date.
Item No. 19—Ordinance No.2018-24,Final,Jordan Rezoning
City Clerk Howe read Ordinance No.2018-24 aloud by title only.
An Ordinance under the Code of Ordinances of the City of Clermont,Lake County,Florida,
amending the Official Zoning map of the City of Clermont referred to in Chapter 122 of
Ordinance No. 289-C, Code of Ordinances; rezoning the real properties described herein
as shown below;providing for severability,effective date,and publication.
Senior Planner Kruse presented the request for voluntary annexation, small scale comprehensive plan
amendment,and rezoning for the subject property. The City limits surround the property and the property
is contiguous under Chapter 171 of the Florida Statutes for annexation.The zoning of the property would
default to Urban Estate upon annexation into the City's limits. As a result, the applicant is requesting a
change to C-2 General Commercial. The applicant is also requesting to receive services from the City in
order to develop the property.The applicant is requesting a small scale comprehensive plan amendment to
change the Future Land Use from Lake County's Commercial and the City's Residential/Office to the City's
Commercial designation. Staff recommended approval of the annexation, the small scale comprehensive
plan amendment,and the rezoning request.
Greg Beliveau,LPG Urban&Regional Planners, Inc., stated the intent is to utilize the site to revamp the
existing offices in the front and to expand by including offices to the rear.
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City of Clermont
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June 26,2018
Mayor Ash opened the Public Hearing.There were no comments.Mayor Ash closed the Public Hearing.
Mayor Ash conveyed concerns of high-traffic industrial businesses using the offices should the requests be
approved. City Attorney Mantzaris clarified if anyone wanted to use the proposed offices for those uses
they would have to return to Council for approval.
Council Member Bates moved to approve Ordinance 2018-22; seconded by Council
Member Goodgame.This motion passed 5 to 0 with a roll call vote.
Council Member Bates moved to approve Ordinance 2018-23; seconded by Council
Member Brishke.This motion passed 5 to 0 with a roll call vote.
Council Member Bates moved to approve Ordinance 2018-24; seconded by Council
Member Goodgame.This motion passed 5 to 0 with a roll call vote.
Item No.20—Ordinance No. 2018-25,Final, Victory Pointe Condominiums Rezoning
City Clerk Howe read Ordinance No.2018-25 aloud by title only.
An Ordinance under the Code of Ordinances of the City of Clermont,Lake County,Florida,
amending the Official Zoning map of the City of Clermont referred to in Chapter 122 of
Ordinance No. 289-C, Code of Ordinances; rezoning the real properties described herein
as shown below;providing for severability,effective date,and publication.
Development Services Director Henschel presented applicant's request for an amendment to the Planned
Unit Development to allow for 17-units.The current Planned Unit Development would only allow for 16
total dwelling units. If approved,the resulting density would be 26.2 instead of 25. Staff has reviewed the
proposal and recommends approval of Ordinance 2018-25.
City Manager Gray clarified nothing changed with the project since it was first brought to Council in April.
Staff wants to ensure the acreage and the density used for the project is correct.
Mark Graff, 1944 Brantley Circle,stated there are no changes with the project itself.
Mayor Ash opened the Public Hearing.There were no comments.Mayor Ash closed the Public Hearing.
Council Member Bates moved to approve Ordinance 2018-25; seconded by Council
Member Travis.This motion passed 5 to 0 with a roll call vote.
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City of Clermont
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REGULAR COUNCIL MEETING
June 26,2018
NEW BUSINESS
Item No.24—School Resource Officer Agreements
City Manager Gray presented the request to approve school resource officer agreements with the School
Board of Lake County and the Education Charter Foundation of Florida to provide four police officers for
Lost Lake Elementary School,Cypress Ridge Elementary School,Clermont Elementary School and South
Lake Imagine Charter School. The requested staffing complies with the new legislation of the Marjory
Stoneman Douglas High School Public Safety Act.The School Board of Lake County's agreement provides
for the school board to pay the City of Clermont$40,000 annually for the services of each school resource
officer at Lost Lake Elementary, Cypress Ridge Elementary and Clermont Elementary. The Education
Charter Foundation of Florida agreement provides for the foundation to pay the City of Clermont$31,000
annually for the school resource officer at South Lake Imagine Charter School.The schools will need the
officers for nine months out of the year and the City will utilize those officers for the remaining three
months of the year which will result in a continuing cost to the City. Diane Komegay, Superintendent of
Lake County,and Kathleen Dial,Principal of South Lake Imagine Charter,were present in the audience.
Marc Dodd, Lake County School Board representative, explained the County is looking for a short term
partnership in the terms for the smaller amount provided by the City.In August,there will be a referendum
on the ballot for an additional $750,000 on the property taxes to support school safety. From that amount
would be a big component for mental health so schools could address those needs for the students and the
other component would be to allow the schools to commit to the yearly salaries of the police officers the
schools would be using. Relying on the City for the small portion of the pay will hopefully be a short term
solution.
Kathleen Dial,Principal of South Lake Imagine Charter,stated school safety is the top priority for schools
this year.There is no substitute for a sworn police officer and they are needed to protect the children who
attend the schools.The City's partnership is essential to make school safety a reality.
Mayor Ash opened the Public Hearing.
Emily Kilcrease, 1693 Tumstone Way,conveyed support for police presence at schools.
Jennifer Meade,2654 Hartwood Pines Way,expressed support for having a school resource officer.
Dana Perrino, 1332 Cavender Creek Road,expressed a need for school resource officers to establish safety
at schools.
Angela Lappe, 14023 Vista del Lago,conveyed support for police officers at schools and requested the City
help provide the resources to do so.
Cuqui Whitehead,700 Hooks Street,thanked the Council and police for considering school safety.
Mayor Ash closed the Public Hearing.
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City of Clermont
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REGULAR COUNCIL MEETING
June 26,2018
Council Member Bates inquired if volunteer retired police officers could be a viable option in addition to
the agreements. Diane Kornegay explained the legislation did provide several choices, one of which
included an option for a school guardian in addition to the school resource officers. The school guardian
would be an individual who would go through 132 hours of training and background screenings in order to
serve in a similar capacity as the school resource officers. However,the school guardian was not seen as
the best available option.
Council Member Bates inquired if the State has any long term plans to fund the program permanently. Mr.
Dodd stated it is unknown if the State will continue to fund the program or if the funding from the State
was for the one time only.
Mayor Ash inquired to the total cost of the officers for the first year. City Manager Gray stated the total
cost for the officers would be$279,653 and the total cost for equipment would be$211,280 not including
funding received from the schools.The City would be contributing a rough estimate of$330,000.
Council Member Goodgame moved to approve item 24; seconded by Council Member
Bates.The motion passed with all members present voting aye.
Item No.25—Utility Billing Multi-Cycle Billing
Finance Director Van Zile presented the request to change the utility billing to a multi-cycle billing process
where customers receive their bills throughout the month based on their service address. The new
processing cycles are proposed to go into effect in September.
Mayor Ash opened the Public Hearing.There were no comments.Mayor Ash closed the Public Hearing.
Council Member Bates moved to approve item 25; seconded by Council Member
Goodgame.The motion passed with all members present voting aye.
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City of Clermont
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REGULAR COUNCIL MEETING
June 26,2018
ADJOURN: With no further comments,this meeting adjourned at 8:35pm.
.' t',1 ... I �,., APPROVED:
',
•
t j4� r
Gail L. Ash, May r
ATTEST:
I/
Tracy Ackroyd Howe,City Clerk