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Contract 2018-85MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
GULF STREAM POLICE DEPARTMENT , hereafter refitted to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS. CPD presently has the benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TmCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint-based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Meomrandum of undereandIM nraa) rev June 27, 2019
PCDP and G
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CH access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
S. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CH, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to Of in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CA in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
IL CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaming access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
memarsndum of Understanding (TraCS) w.. June rr. ]eta
POOP and CA ,
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of Tn iCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of [mining or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
m a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD bas violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy
Memorandum of undersundins Ittacsl revJune 27, 201a
vcorandu
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have an further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum d andersfandng R�1 rtr. Me lr. 3018
PNPandCA , 4
IN WITNESS HEREOF, the parties hereto have caused this Ageement to be executed by the proper
officers and officials.
um oiream ronce uepartment
Agency Name(CA)
Authorized Signatory (CA)
Edward K. Allen Chief Of Police
Printed Name / ID # T;.ie
(CA)
John Passeggiata / #748 Sergeant
Printed Name / ID # Title
The current FBI UIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Seerviry Policy. Included within the term ' persomrl" are all
individuals who are antlered by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CJISsystems.
These individuals inched¢ ciry/comay IT personnel, andprivate vendors. The subject ofnoie xrml
justice governmental personnel andprivate vendors is addressed in Sections 5. 1.1.5(l) ofthe CWS
Security Policy. and the Security Addendum, which can be found in Appendix H
Memorandum W Undemanding Rrarsl me tune 2),]01a
PCDV andG
pg. 5
Traffic and Criminal Software
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referted to CPD, and the
UNIVERSITY OF WEST FLORIDA POLICE DEPARTMENT hCreafer iGfeRed to' Contract Agency (CA), we
both criminal justice agencies, formally recognized by the Federal B u of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundari(is of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice
set Agreements (CA) with FDLE
and are required to abide by the current FBI Criminal Justice Infomrati
In System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (Cl
as defined by the CSP, and;
i
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems
£titer (CSO) for the State of
Florida. required by the CSP and UA to grant and authorize access to C
I within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TraCS
Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU T[aCS Systems f
r law enforcement purposes. and;
WHEREAS, CPD is wilting to share individual background!
information obtained from state
and national fingerprint -based records checks with the CA. in a manner
ronsistent with the requirements
of the CSP.
,
NOW WHEREFORE, the parties agree as follows.
FSU will provide the CPD with a current and complete list of al� personnel who require
unescorted physical or local access to CJI. I
CPD will ensure all personnel provided in Section 1, above,
trained.
CPD will fingerprint and submit the requisite identification
unescorted physical or local access to CJI prior to being gra
justice OR] for submitting fingerprints required by the CSP
fingerprint -based records check, the signed security addend
Awareness Level 4 certificates for said personnel.
Memorandum or unaennnaing (Trees)
acaP aM rA
screened and
ematlon on personnel who require
access. CPD will use its criminal
CA. CPD will retain the
and the completed Security
revr. June 27, 2018
4. CPD will maintain a current and complete list of all personnel ho have been authorized to
access CJI. Individual information shall include name, date of irth, and if previously provided.
Social Security Number or unique identification to accurately i entity the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to Of inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with re peel to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
g. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI. is denied such access by the FDLE CSO.
q. To properly assess any potentially disqualifying information as it becomes available, every year..
CPD shall perform a name -based check via the FCIC message switch, to include. but not limited
to, hot tiles, and state!national criminal history record infortttation searches, on all personnel
authorized access to CH in TraCS.
10. Upon notificatiowdeternimation of any type of reported or obseirved criminal or other
disqualifying activity by an individual authorized access to CJ I in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the mdividual's activity.
11, CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraC S.
12. The CA shall he entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
i
13, The CA agrees to abide by all applicable local, state, and letters laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TmCS uni Jer the terms of this agreement.
14, The CA agrees to abide by all terms and conditions of the most ccent UA executed into between
FDLE and the CA.
is. The CA agrees that it shall make use of the TraCS access in corltpliance with the CSP.
i
16. If the CA intends to use mobile devices (as defined in the CSP) the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of enderHaruin, ff,.al rev lone 1], 3018
PMP uul CP
17. In compliance with the FDLE UA, the CA agrees to have a fotmnal written policy restricting
TraCS access to agency owned devices and forbidding access d use of TmCS on personally
owned or public devices. II
I8. The CA grants CPD permission to retain and host all records cdCated inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I percussion to view and
create records in FSU TmCS on behalf of the CA solely! the purposes of [mining or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned perso el provided in section I are
responsible for fulfilling public records requests on behalf of th CA. CPD agrees to forward all
public records requests it receives for records created attdior o ed as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS ory the CA and responses generated
as a direct result of the CA, including user accounts, account a,'Y]y`,ess and audit logs, user activity,
query history, and query responses, and agrees to fulfill any anall public records requests
regarding those records.
22, CPD agrees that the current Terminal Agency Coordinator (TA ) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access Cdl, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the Process e} associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid final September 30, 2020,
2T Either pan may terminate this Agreement upon thirty (30) days IWritten notice or immediately by
CPD without notice upon finding that the CA has violated to of this Agreement, or
immediately by the CA without notice upon finding that CPD h c violated the teMS of this
Agreement. j
28. This agreement constitutes the entire agreement of the panics
amended without written agreement executed by both parties,
policies that will guide all parties to comply and adhere to the
may not be modified or
establishes procedures and
i Security Policy.
Memorandum of underaonding ITraCSI PCOP and e. mne zr, zoza
u
29. This Agreement supersedes all prior or contemporaneous nego cations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and wri ings will have no further force or
effect, and the parties to any such other negotiation; courmitnut at, agreement or writing will have
no further rights or obligations there under.
Memorandum of Urderstar dm, (T,aClj
VCDV and U rev June I]. 2011
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
(CPD)
Printed Name ID =
Agency Name (CA)
Abthoriud Signatory (CA)
Marc L Cossich Chief of Police
Prime". ID # f I1:C
Signature
/ ID # Title
The current FBI CJ1S CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term "personnel " are all
individuals who are utilized by criminal justice agencies to implement. deploy, and/or maintain the
c ompulers and/or networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county ITpersonnel, and private vendors. The subject at non -criminal
justice governmental personnel and private vendors is addressed in Sections 5. 1. 1.5(l) of the CJIS
Security Poli<_r, and the Security Addendum, which can be found in Appendix }I
Memwandum of Untle,u,Otl rig fni,aj
PCDP and CA mvaune r), 1019
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
(%1bA l�f6lt. �C,C��r Gdrra".awn!'l , hereafter referred to as Contract Agency (CA), are
both crirmna Justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (C)IS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and:
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CIL
2. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum of Undemanding (TraCS) Jude 27MIS
PCDP and CA
oy+ 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CA. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to C)1 inside
TMCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to Cil access eligibility as
required by the CSP and UA.
7. when any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
S. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CA is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CH in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CH in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
1 L CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CH in TmCS.
12- The CA shall be entitled to use, through agents and employees of the CPD, the TMCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CH and/or TmCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most =cut UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TMCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of undentandirg Mars)
POOP and CA rev:lune 27, 2039
OPT 7
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The tens of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either par may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memorandum oFUnaerrtending nrxs) r Je27.2a18v
ecova�au
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum of Understanding (TfaCS)
P DP and CA rer. lung 27, W18
IN WITNESS HEREOF, the parties hereto have caused this Agreetnent to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Printed Name / ID # Title
M I b K,'A `( % 1 It Gt If ,r Pri /* a . l
C.
Pripted Name
Witness Signature (CA)
mot,. W . r�A
Printed Name / ID # Title
The current FBI CAS CSP mandates all agencies connected to the FBI UIS systems adhere to
regulation setforth within the Security Policy. Included within the term "personnel "are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the crtnemal justice agency which are used to access FBI UISsystems.
These individuals include city/county IT personnel, and private vendors. The subject ref non -criminal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) of the CIIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
Memorandum of Understanding (Tra(S) rN:lune 27, 2018
ccoc and rn
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
�� %%\ thtC N s 11 G P� hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements ILA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS the FDLE CAS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS CPD presently has the benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS. the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CIL
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on persomnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
MemGMa m orw,dermrmrapraj
pwp.MCA—:June27,se28
Pg. I
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJL Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJi inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CH access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel. and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CA, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/netional criminal history record information searches, on all personnel
authorized access to CJI in TmC:S.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CA and/or TMCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA mtecmed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Me Omndum of Onde,nandIng iT261
PCDP and fa fey: June 27, MIS
Pg. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 ere
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned w described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of udate
information regarding personnel authorized to access CIL including band
ut not limited pd when an
is arrested.
individual is added or removed from the list of authorized users or when an individual on the list
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice of immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terns of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both patties, and establishes procedures and
Policies that will guide all parties to comply and adhere to the CIIS Security Policy.
rnamonndum or wdere.ndms Irnal
KDP and a re .IUMe 27, Mta
pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Moms Mum of U"tl ft2n ing nrracs)
V ..d rA rcr.lune 27.=a
pa 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Clermont Police
Signatory
Charles Broadway #101 Chief of Police
Printed Name / M At Title
Howg in the Hills Police Department
Agpo ame (CA)
Authorized Signatory (CA)
Rick Thomas ChiP.f of Pnlirra
Ricahrd Roman Lieutenant
Printed Name 104 Title
The current FBI CJIS CSP mandanes all agencies connected to the FBI CJISsystems adhere to
regulation sel forth within the SecurityPolicy. Included within the term "personnel"are all
individuals who are utilized by criminal justice agencies to implement, deploy,
p y, and/or maimairt the
computers and/or networks of the criminal justice agency which me used to access FBI CJISsystems.
These individuals include city/county IT personnel, and private vendors. The subject ofnon-criminal
justice governmental personnel and private vendors is addressed in Sections 5. 1.1S(1) of the CJIS
Security Policy, and the SecwnyAddendum, which can be found in Appendix H.
Memorandum OuWetAindina (T�s6i
PMP aM (A rev tune 1), 3019
pg 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred tows CPD,and the
Tarpon spnngs Folrcene"ment , hereafterreferred ton Contract Agency (CA), are
both criminatjustice agencies, formally recognized by the Federal Bureau of Invesfigation (FBI) and the
Florida Department:ofLaw Enforcement(FDLE), and;
WHEREAS, CPDendthe CA am headquartered within the boundaries of the Stateef Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide, by the currer it FBI Criminal Justice Information System (CJIS) SecurityPolicy
(CSP) for access to.state and national Criminal JwficeInformation (CJI) as definer{ by the CSP, and;
WHEREAS, the FDLE CJIS Directorfunetions as the CJiS Systems Officer (CSO) frr:the $tale of
Monde, requimd by the CSP and UA to grant and authorize access to CA within the State of Florida, and;,
WHEREAS; CPD:prepemly has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by. FSU, which provides access to TraCS and.:
WHEREAS;. the CA wishes to utilize the CPD FSU-rx&CS,Sy$tems for law enforcement purposes, and;
WHEREAS. CPD is willing to share individual background serewigginformation obtained from strife
and national fingerprintbaved records checks with the CA, 'in a manner consistent with the requirements
ofthe CSP;
NOW WHEREFORE, the.partiesegreras follows;
I. FSU Willprovidethe CPD witlia cumentand complete list of all personnel who require.
umnworted physical or local access to CA.
Z. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and,
trained
CPD will fingerprint and submit the requisite identification information On personnel who require
unecortedphysiWorlocal.accessto CJIpriorto.being.grantedaccess.CPDwilln itscriminal
justice OPJ for submitting fingerprints required by the CSP and UA. CPb will retain the
fingerptirrt-based records cheeky the signed. security addendums, and the completed Security
Awareness Level 4 eeitif cares for said personnel.
MMm dum aVndIX fttnatrnCal rer:.iur,e2l:lnre
arriv sea rw, og. i
4. CPD will maintain a currem:and complete.liSt of all personnel who have been.authorized to
,amess_CA. Individual information shall include name, date ofbirth, and if previously provided;.
-Social Security Number or unique identification to accurately identify, the individual.
K CPA shah Provide to the CA thelist of all Personnelwho art authorized access.ro CJI inside
TMFS:
6, CPD shall defer to the FDLECSO regarding any issues with respect to CJI•access eligibility, as
regiliredby the CSP and UA.
7. When.any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised listof authorized personnel, and specifically identify any additions, deletions;
or modifications to the list.
-S,. CPlf will notify the CA in theevent that au Individual, whether seeking or already authorized
access to C)1, is denied suchaccess by the.FOLE.M.
o. TO properly assess any potentially disqualifying information asif becomes available, every year,
CPD shall perform a mime -based check viaahe.FCICmessage -switch, to include, but not limited
to, 'pt files, and stafe/national criminal history record informatiomsearches, on all personnel
-autlitorized access to Ch in TraCS.
10. Updn notification/determination of my type of repotted pr observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via forme] correspondence of the individual's activity.
H. CPD shall immediately notify the CA upon learning of the:termination or suspension ftorn
emOoymem of an individual authorized access to.CA in TrisM
12. Thet.CA shall be entitledtome, through agents and employees of the CPD, the TteCS ititarface
located at the CPDforthe purpose of gaining access to information Systems for law enforcement
Purposes.
13. IUCA agrees to abide by all -applicable local, state, and federal laws, rules and regulations, with
regards to the use_ofany device accessing CH and/or TmCS under the terms of this agreement
14. The CA agrees to abide by all termsand conditions.ofthe most recent UA executed into between
-PDLE and the CA.
15. The: CA agrees that it shall make use of the TraCS access in -compliance with the CSP:
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have aM
operates Mobile Device Management (MDM) solution as required by rheCSP,
memw,�mm oruxnemanametrrarsl 1e„ r,e,a v rbta-
PCOP ana rA
og.
17. Ih compliance with the FDLE UA, the CAA agrees to bave.a formal written policy restricting
TraCS access to agency awneddevicea andforbidding access and use ofTraCSon personally
owned or.public devices.
18. The;CAI=ts'CPD Wrnissron tc retain and host all records created inside TraCS by the CA in
accordance with the CSP and Fl)LE OA.
19. TheiCAgrants CPD and aforemenfionedpprsonneiprovided in section 1 permission to view and
create rarords in PSI) TnuCS on behalf ofthe CA solely for the.purposes of training or
troubleshooting:
20.. The CA agrees that neither CPD nor the aforementioned personal provided in section I are'
responsible fot.f lifilling.public records requestsoilbehalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described insection 19 by
ti to the CA.
21. The CA retains ownership of all records created inside-TmCS.bythe CA and responses generated
as aldirectresult' of the CA; including met accounts; account access and audit logs, user activity,
query history, and query responses, and agreesto Will any and all public records requests
22. CPD agrees that the cwrent Terminal Agency' Coordinator(TAC) afthe CA air e. rded with
FD4E auditor the current agency head within the CA shall be notified by CPDof updates and
information regarding personnel authorized to access Cil, includingbutnot limited to -when an
individual is addedor removed from the.list ofauthorized usersor when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement,
24. CPD will forward a.copy of this Agreement of the FDLE CSO.
25. The -term eftlds•agreement shall commence, on the date the Agreement is signed by both parties.
25. The term of this agreement is.valid until September 30, 2020,
27. Either put may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon fine ingthat the CA has violated term ofthis Agreement, or
immediately by the. CA without notice upon finding that CPD has violated the terms; of this
Agreement
28. Tills "Meatconatindes the entire agreement of the parties and may not be modified of
amended without written agreement executed.by both parties, and establishes procedures and
Policies that will guide all parties to comply andadheretothe CJIS'Security Policy.
nmmaamurm of u�.aemm�ev.atrrvC51 rn:rurezr„zora
rGf ar�dG
Pt. 3.
29. ThisAgreement supetsadwell prior nr codteinpommuA negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All h other -negotiations; comMitmerrts, agreements and writings will have no further force or
and the parties toanysuch other negotiation; commitment, agreement or writing will have
no fivthei rights or obligations there: under.
u,a,.a.,m,mRl utpuO,gY,arn�6] ,...r June 27.' S
emraMCp i u&.4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name /ID# Title
�x ]�
�J�C�7L.rT... .J2.t^Ol CJ7N4 �1r�,,.,,A:.,�.i�ssl-`.'�a.�
Printed Name ! ID # Title
Police Department
(CA)
Robert P. F hen Chief
'rioted Na I .tle
Steve-Gassen Officer
Printed Name /ID# Rifle
The current FBI CJIS C'SP mandates all agencies connected to the FBI CJIS srtstems adhere to
regulation set forth within the Security Polim. Included within the term "personnel" are all
individuals who are utilized be crimin,d jutslice agencies to implement, deploy. anddor maintain the
computers aml 0f` networks of the criminal justice agency which are used to access FBI CJIS systems.
These inalMduals include cite c aunty 1T personnel. and private vendors. The subject q(namerimimd
justice governmental personnel and prb=ate vendors is addressed in Sections 5. 1. 1.50) of the CJIS
Securih' Polio)t and the Securitv.9ddendum, which can be found in Appendix Id
ra. —md— w u�d.ndand..a (TraCS) na Wmn,zoss
Pc and rn
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS The Clermont Police Department, hereafter referred to as CPD, and the
FmlaaM Pads Police Depammeni , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognised by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS. CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS. the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section I, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check the signed security addendums, and the completed Security
Awareness Level certificates for said personnel.
Memwandum m UMe Wm,, Uncsr rev:lun n, zora
Kw aM G
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CIE. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CH inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CIE access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CA, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -baud check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information uarches, on all personnel
authorized access to CII in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TreCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
It. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent LEA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MD" solution as required by the CSP.
Memorandum or unEbmnding Rra61 rev: June n, 2019
PmP and CA pg. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section l permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
w a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terra of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terns of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
is Mm Mum m umusanmng Rxsl iu en. rmg
V PaMG
pg.3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no Further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memdandum of ondera nding ararst 1-m.e v, xere
rcor and u
PB 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Clermont Police
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Witness
Title
Fruitland Park Police Department
Erik Luce Interim Chief of Police
David Cox
Name t fuN
The current FBI CJIS CSP mandates all agencies connected to the FBf CJIS systems adhere to
regulation set forth within the Security Policy. included within the term 'Personnel " are all
individuals who are utilized by criminal justice agencies to implement, deploy. and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county IT personnel, and private vendors. The subject ofnon-criminal
justice governmental personnel and private vendors is addressed in Sections 5,1.1.5(1) of the CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
Memorandum of UnovoaMmB(➢aCS) re fuM 27, 2019
KW and U
pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Meftume rnterneapnar Ahpwr police meparbnern hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforeement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (C11S) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to Cil prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum of Understanding (TraC) revJune D, 2038
VCDV and CA
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJL Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the T)aCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TmCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of Understanding(TraC9) rev: June 27MIS
PCeP and CA pg.2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 am
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records crested and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TMCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The tern of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memorandum or Undemanding ITnC51 m: June 37, 3m8
Prep aM CA
pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; comrnitment, agreement or writing will have
no further rights or obligations there under.
Memorandum M Understanding (naR) rmaune 27, 2016
PCeP and CA
pg 4
IN WITNESS HEUOP, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Clermont Police
Agency Name N
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Witness Signature (CPD) \\ i
Pnnted Name / ID # Title
Agency
Ei
Authorized
Renee Purden #209 Chief of Police
Printed Name / ID # Title
(J[(at
f F�'i �..nrdMi
Printed Name / ID # Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term "personnel "are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers mrd/or networks of the criminal justice agency which are used to access FBICIIS systems.
These individuals include ciiwcounty ITpersonnel, and private vendors. The subject ofnan-criminal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) of the CBS
Security Policy, and the Security Addendumr, which can be found in Appendix H.
Memorandum of Understand, (hae5) my: D, 2018
KDP end CA
pn. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS The Clermont Police Department, hereafter referred to as CPD, and the
Wauchula Police Department , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Smarty Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS the FDLE CAS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by theCSP and UA to grant and amhorize access to CII within the State of Florida, and;
WHEREAS. CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS. the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS. CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CIL
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical ar local access to CJI prior to being grantedacces i, CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
MemorrMum of UMnztcMi,g jfnCtl rw:lurc rl,!(Ira
PCDraMCA
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CH and/or TraCS under the terms of this agreement.
t4. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15.. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP. .
MemOnMYm of UndarAanding (rlacs) rev; lYro ]) MISPCDP and cn p8, 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TISCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access C1I, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the C1IS Security Policy.
memorandum of UMerrtaMina (mats) eraur¢ }>, m14
KDP aM a
pg.3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum on uMeruandkV Rra61 er lone 37, 3mB
Pcov and u
pg. 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the Proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # 'title
CC;t a iL: terA C..._ 1 iH rY \ S ssZt mil'
Printed Name /ID# Title
Wauchula Police Department
Agency Name keA)
\JQb4i M. Eason ID 601 Chief of Police
Print ,, amee IID# Title
nes ignalure(CA)
Matthew Whatley 1 602 Asst Chief of Police
Printed Name / ID # Title
The current FBI CUTS CSP mandales all agencies connected to rile FBI CJIS systems adhere to
regulation sel forth within the Senoity Policy. Included within the term *personnel- am all
individuals who are utilized by criminal jueslice agencies la intplentem, deploy, and/or maintain the
cwnpnlers andor networks ofthe criminal justice agency which are used to access FBI CJLSsystmns.
These individuals include dipemmty IT personnel, and private vendors. The subject ofnoncriminal
justice gofrrnnuentallmrsonnel and privae vendors is addressed in Sections 5.1.1.5/Ij of the (:
.Security Polic)q and the Sectrity Addendum, which can be found it, Appeudir H.
Mamoandum of underuandina pracs)
KCP and CA rav' June D, MIS
pg.5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS. The Clermont Police Department, hereafter referred to as CPD, and the
Jennings Police Department , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the Stare of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a mariner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section 1, above, are appropriately screcned and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
McMMnd=of UndenMndbg (T.cs) rem: June ar, 20M
PCDP and CA
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TMCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
couected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list-
s. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perfomt a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notificaumuldetermination of any type ofreported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via foltnal correspondence of the individual's activity.
11, CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of UMerstanding (Tracs) revJune D, 2018
vcor and cn
pg.2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
Public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CA, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implemmonion
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either par may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, car
immediately by the CA without notice upon finding that CPD has violated the terns of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified a
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJiS Security Policy.
PCOP end CA MBmnrnd CA WUntlerstaMing RreCsl rev: June 27,2018
pg. 3
29. This Agreement supersedes all prior or contemporaueous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum of Understanding (rn cs)
PCDP and CA ron June 27, 2018
Pg. 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Witness
Jennings Po
Agency Name (C
Department
Authortzed Sigpillbry (CA)
Vincent C. Robinson J-01
Printed Name /
Title
Chief of Police
Title
Teri Baunack J-03 Police Officer
Printed Name / ID # Title
The current FBI CAS CSP mandates all agencies connected to the FBI CJISsystems adhere to
regulation set forth within the Security policy. Included within the term "personnel "arc all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintout the
computers and/or networks of the criminal justice agency which are used to access FBI CIISsystems.
These individuals include citylcounty IT personnel, and private vendors. The subject of non -criminal
Justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) of the CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
Memarardam &Undmtandf, tnae5) ee lune P, 3018
PCDPanECA
PB. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Seminole County Slvffs oalin , hereafter referred to as Contract Agency (CA). are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements ILA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJ I within the State of Florida, and:
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and:
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section I, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
MemoraMvm of Underrb ding IT,aC$i rev; lone V. MU
PCOP and G
C8. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CIL Individual information shall include name, date of birth, and if previously provided.
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to Cll inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CA access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To property assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to. hot files. and state/national criminal history record information searches, on all personnel
authorized access to CJt in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CH in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
U. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to Of in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing C1I and/or TmCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
MemMandum of unE ritandmg rraCS) m: mne b. WIS
xov aW u
Da 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity.
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24, CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement ezecmed by both parties, and establishes procedures and
policies thin will guide all parties to comply and adhere to the CAS Security Policy.
Memorandum of UWermWd (macs) fez larc D, 2018
PCDPa dCA
pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation: commitment, agreement or writing will have
no further rights or obligations there under.
Memommum or unde ndme Rnal I.: J.. 21.:01e
vcov ands c8 4
iN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers am officials.
Charles Broadway #101 Chief of Police
Primed Name / ID # Title
(CPD)
Seminole County Sheriffs Office
Agency Name (CA) Sj
Authorized Sign ory (CA)
Mary B. Hope Director of Fiscal Services
Printed Name /ID! Title
AI bou 0. c
Witness Sigttamre (CA)
Barbara Taylor Prorurementand Agreements Manage -
Title
The currem FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term 'Personnel " are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or naloram the
computers and/or netWOPAN of the criminal justice agency which are sited to access FBI CJIS systems.
These individuals include ciy/county IT personnel, and private vendors. The subject ofmm-criminal
justtre governmental persornel and private vendors u addressed in Sections 5.1.1.5(1) ofthe CJIS
Security Policy, and the Security Addendunn, which can be found in Appendix H.
Memoraaumdu�ft ITra61 MV!lut 37.1018
PCorarqu
og.5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS The Clermont Police Department, hereafter referred to as CPD, and the
tlw oak rmw DeVanmwt hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System ICES) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a ctrrrem and complete list of all personnel who require
unescorted physical or local access to CJl.
2. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access m CH prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check the signed security addendums, and the completed Security
Awareness Level certificates for said personnel.
Memara,Eum arlLtle staMnB iTraCS) W JUM 27, ]nta
PLDP arW G
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJL Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
S. CPD shall provide to the CA the list of all personnel who are authorized access to CA inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized pensonae4 the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the even that an individual, whether seeking or already authorized
access to CJL is denied such access by the FDLE CSO.
9. To property assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and a me/national criminal history record information searches, on all personnel
authorized access to CA in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CA in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access in CH in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, Hiles and regulations, with
regards to the use of any device accessing CA and/or TmCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
is. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (Iv1DM) solution as required by the CSP.
Memorandum of Under rordlna (TmCS) ,Nlune l],.9
PCon and a pg. 2
17. In compliance with the FDLE UA, the CA agrees to bave a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grams CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of traseing or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access Cfl, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have foul written guidelines defining the processes associated with implementation
of this Agreement
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the data the Agreement is signed by both parties.
26. The tern of this agreement is valid will September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon fording that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD bas violated the terns of this
Agreement.
28. This agreement constitutes the =tire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CilS Security Policy.
Men mumnrunde ln,Crracs) rn June r/. W:ia
r andG
pg.3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
ManoramFmc(UM ndmg(rrs¢) rer.June 27, Lna
r x G pg. 4
IN VM NESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Clermont Police Department
Agency Name (CPD)
Authorized Sig (CPD)
f.
Charles Broadway #101 Chief of Police
Printed Name /ID# Title
� r
Printed Name / ID # Title
Live Oak Police Department
Agency Name (CA)
Authorized Signatory (CA) '
Alton K. Williams III Chief of Police
Printed Name / ID # 1 Title
Eugene K. Davis
?rioted Name / ID #
Police Captain
Title
The current FBI CAS CSP mandates all agencies connected 10 the FBI CJIS systems adhere to
regulation setforth within the Security Policy. Included within the term "personnel " are all
individuals who are utilized by crimmaijush" agencies to implement, deploy, and/or maintain the
computers and/or networks ofthe criminal justice agency which are wed to access FBI CJISsyslems.
These individuals include ciVcoumy 7T personnel, and private vendors. The subject of nan-criminal
justice governmental personnel andprivate vendors is addressed in Sections 5.1.1.5(l) of the CAS
Security Policy, and the Securhy Addendum, which can be found in Appendix H
Mvene Um of unersbdng(r2CS7 rc:lu. lr, 2018
vco CA pg.5
Traffic and Criminal
WHEREAS. The Clermont Police Department, hereafte
Mialmn Gardena Pdim Deparmiant , hereaft
both criminal justice agencies, formally recognized by the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the
WHEREAS, both CPD and the CA have entered in Crimim
and are required to abide by the current FBI Criminal Justice
(CSP) for access to state and national Criminal Justice Inform
WHEREAS, the FDLE CJIS Director functions as the CJIS
Florida, required by the CSP and UA to grant and authorize a.
WHEREAS CPD presently has the benefit of contracting v
operated and maintained by FSU, which provides access to T5
WHEREAS the CA wishes to utilize the CPD FSU TraCS
WHEREAS CPD is willing to share individual background
and national fingerprint -based records checks with the CA, in
of the CSP;
NOW WHEREFORE, the parties agree as follows,
I. FSU will provide the CPD with a current and complex,
unescorted physical or local access to CJL
CPD will ensure all personnel provided in Section 1,
trained.
CPD will fingerprint and submit the requisite identi
unescorted physical or local access to CJI prior to b
justice OR[ for submitting fingerprints required by I
fingerprint -based records check, the signed security
Awareness Level 4 certificates for said personnel.
memorandum of Undernanding (I'ma)
PCDP and CA
(TraCS)
i to as CPD, and the
ed to as Contract Agency (CA), are
Bureau of Investigation (FBI) and the
of the State of Florida, and;
User Agreements (UA) with FDLE
on System (CJIS) Security Policy
I) as defined by the CSP, and;
Gems Officer (CSO) for the State of
m to C31 within the State of Florida, and;
TraCS Florida, a private vendor.
i, and;
tems for law enforcement purposes. and;
eening information obtained from state
ianner consistent with the requirements
personnel who require
are appropriately screened and
ion information on personnel who require
granted access. CPD will use its criminal
:SP and UA. CPD will retain the
endums, and the completed Security
r .Jurc 27, 201S
pg. 1
4. CPD will maintain a current and complete list of all I
access CJ1. Individual information shall include nam
Social Security Number or unique identification to a
S. CPD shall provide to the CA the list of all personnel
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issi
required by the CSP and UA.
7. When any change occurs to the list of authorized per
corrected or revised list of authorized personnel. and
or modifications to the list.
S.
9.
10.
it.
12.
13.
14.
u.
16.
nnel who have been authorized to
e of birth, and if previously provided.
rely identify the individual.
are authorized access to CJI inside
with respect to CJI access eligibility as
the CPD shall provide to the CA the
-ally identify any additions, deletions.
CPD will notify the CA in the event that an individual
whether seeking or already authorized
access to CIL is denied such access by the FDLE CS
To property assess any potentially disqualifying inforn
ation as it becomes available, every year,
CPD shall perform a name -based check via the FCIC r
iessage switch, to include. but not limited
to. hot files. and state/national criminal history record
nformation searches, on all personnel
authorized access to CJI in TraCS.
Upon notification/determination of any type ofrepone
I or observed criminal or other
disqualifying activity by an individual authorized acres
to CJI in TraCS. the CPD shall
immediately notify the CA via formal correspondence
Dfthe individual's activity.
CPD shall immediately notify the CA upon Teaming o
the termination or suspension from
employment of an individual authorized access to CJI
n TraCS.
The CA shall be entitled to use, through agents and en
ployees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access t(
information Systems for Taw enforcement
purposes.
The CA agrees to abide by all applicable local, state,Idfiaderal
laws, rules and regulations, with
regards to the use of any device accessing CJIand/orCSnder
theterms ofthis agreement.
The CA agrees to abide by all terms and conditionsomst
recent UA executed into between
FDLE and the CA.
The CA agrees that it shall make use of the TraCS ac ss in compliance with the CSP.
If the CA intends to use mobile devices (as defined in he CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solutio as required by the CSP.
Memorandum of undennndln8 Pna1
PCP and CA
re :June 1r, 3018
pg. 2
17.
In compliance with the FDLE UA, the CA agrees to In
ve a formal written policy restricting
TraCS access to agency owned devices and forbidding
access and use of TraCS on personally
owned or public devices.
18.
The CA grants CPD permission to retain and host all r
cords created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19.
The CA giants CPD and aforementioned personnel prr
vided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA sole
for the purposes of training or
troubleshooting.
20.
The CA agrees that neither CPD nor the aforemention
personnel provided in section I are
responsible for fulfilling public records requests on M
ialf of the CA. CPD agrees to forward all
public records requests it receives for records created i
nd/or owned as described in section 19 by
the CA to the CA.
21.
The CA retains ownership of all records created inside
TraCS by the CA and responses generated
w a direct result of the CA, including user accounts, aa
count access and audit logs, user activity,
query history. and query responses. and agrees to fulfil
any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordin
itor JAC) of the CA as recorded with
FDLE and/or the current agency head within the CA sl
all be notified by CPD of updates and
information regarding personnel authorized to access
Wl, including but not limited to when an
individual is added or removed from the list of author'
users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the
3mcesses associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDJE CSO
25. The term of this agreement shall commence on the da
the Agreement is signed by both parties.
26. The tern of this agreement is valid until September 30
2020.
27. Either part may terminate this Agreement upon thirty
0) days written notice or immediately by
CPD without notice upon finding that the CA has viol
terms of this Agreement, or
immediately by the CA without notice upon finding th
it CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the
amended without written agreement executed by both
policies that will guide all parties to comply and adhn
memorandum&Onders ndina rraa)
PCDP and Cd
ies and may not be modified or
ies. and establishes procedures and
the CJIS Security Policy.
revuune 27, 2018
pg.3
29. This Agreement supersedes all prior or contemporan
(written or oral) and writings between CPD and the i
All such other negotiations, commitments, agreemer
effect and the parties to any such other negotiation;
no further rights or obligations there under.
memorandum eUndernvcfi a(Trza)
PCDP and CA
u negotiations, commitments, agreements
with respect to the subject matter hereof
and writings will have no further force or
nmitment agreement or writing will have
rev_;une 27, 2018
P6.4
IN WITNESS HEREOF, the parties hereto have caused this A
Teement to be executed by the proper
officers and officials.
Clermont Police Department
Agency Name
A orized ignatory (CPD)
Charles Broadway #101
Chief of Police
Printed Name / ID #
Title
Witness Signature (CPD)
'a � r
Printed Name / ID #
Title
Hialeah Gardens Police Department
Agency Name (CA) b
Authorized Signatory (CA)
Luis Diaz ID #1012
Chief of Police
Printed Name / ID #
Witness S' atur
Printed Name / ID #
Title
The current FBI CJIS CSP mandates all agencies connect
to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included wit
in the term "personnel' are all
individuals who are utilized by criminal justice agencies to
mplement, deploy. and/or maintain the
computers and/or networks of the criminal justice agency
ich are used to access FBI CJ1S systems.
These individuals include city/county IT personnel, andprii
ate vendors. The subject ofnon- riminal
justice governmental personnel and private vendors is add
sled in Sections 5.1.1.5(1) ofthe CJIS
Security Policy, and the Security Addendum, which can bej
nmd in Appendix H.
Memwenc um of UMencandLng nmCS)
revJurc 1>, 1018
Pmnana Cn
P8 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS. The Clermont Police Department, hereafter referred to as CPD, and the
Hoanea Beads Palm r%pgranenr hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigatign (FBI) and the
Florida Department of Law Enforcement (FDM and;
WHEREAS CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS. the FDLE CHS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and au[horim access to CB within the State of Florida, and;
WHEREAS. CPD presently bas the benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access m'ImCS, and;
WHEREAS the CA wishes to milim the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CH prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
MMMndm d UndersaM ng (Tat)
aCOP CA rx June 3'l,g.
pg. 1
1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CIL Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CH inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CH access eligibility as
required by the CSP and ILIA.
7. When any change occurs to the list of authorized persoocel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CFI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CH in TmCS.
10. Upon nodfication/detemmination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CH in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access m CH in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJl and/or TraCS under the terms of this agreement.
14, The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (Ir1DM) solution as required by the CSP.
Merit 2ndum of undoAonding urn ) re¢June 27, 2018
PCOP aMG
pg.2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training m
troubleshooting.
20. The CA agrees that neither CPD nor the aforememtioned personnel provided in section 1 me.
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the amrent agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon fording that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
Policies that will guide all parties to comply and adhere to the CIIS Security Policy.
Memo2ndum M Understanding (TmCS) RvludaS], LI]a
xov and CA pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to arty such other negotiation; commitment, agreement or writing will have
no further rights or obligations Mere under,
Memorandum of Up kr9ammng (T,a6) revJune n, MISKura and u
Pg.4
IN WITNESS ITEPMF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway 4101 Chief of Police
Printed Name /ID# Title
Title
Holmes Beach Police Department
Agency Name (CA)
William L. Tokajer Chief of Police
Printed Natue/ A „ I Title
Michael C. Dinius communications Supervisor
Printed Name / <D # Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJISsystems adhere to
regulation setforth within the Security Policy. Included within the term ' yersonnel"are all
tndtviduals who are utilised by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal jwince agency which are used to access FBI CJIS systems.
These individuals include d6koumy IT personnel, andprivate vendors. The subject of non-crimi al
judnce govermnedal personnel and private vendors is addressed in Sections 5.1.1.5(1) of the CJIS
Securiry Policy, and the Security Addendum, which can be found in Appendix H.
MemrandM&Undem&Mft(T�) nx tune ll, Iola
PWPm CA
pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITN—NTH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
North Bay village polka tJepartrnent hereafter referred to as Contract Agency (CA), arc
both criminal justice agencies, formally rccognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA arc headquartered within the boundaries of the State of Florida, and;
W fftil ',, both CPD and The CA have entered in Criminal Justice User Agreement (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CII) as defined by the CSP, and;
3YHEj&E& the FDLE US Director functions as the C11S Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize amen to CJI within the Slate of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TmCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
1. FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to Cll
CPD will ensure all personnel provided in Section I, above, arc appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI Prior to being granted access. CPD will use its criminal
justice OR] for submitting fingerprint required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
MemenMumorume taNlNprxs)
PCDPane C< rev. lace rr, ren,
all. I
4. CPD will maintain a current and complete list of all personnel who have been authmiad to
xcess CIL Individual information shall include name, dale of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
S. CPD shall provide to the CA the list of all personnel
TmCS. rc who aauthorized access to CJI inside
6. CPD shall defer to the FDLE CSO required by the CSP and UA. regarding any issues with respect to GI access eligibility as
7. When any change Occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
S. CFD will atify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC measege switch, to include, but not limited
lo, hot files, and state/ational criminal history record information searches, on al authorized access to CJI in TmCS. l personnel
10, Upon notification/determination ofany type ofreported or observed criminal or other
disqualifying nativity by an individual authorized access to CH in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. CPD shall immediately notify the CA upon teaming of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the lean of this agreement.
14. The CA agrees to abide by all termer and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
MemW nd— Of undeuiendme(rrzcs)
PCOPand rA revaune 2), ruse
pg.2
17. In compliance with the FDLE UA, the CA agree% to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use ofTraCS an personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 Permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned pcooncel provided in section 1 arc
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
Public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill my and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited when an
is arrested.
individual is added or removed from the list of authorized users or when an individual on the list
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreentent, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
Policies that will guide all parties to comply and adhere to the C11S Security Policy.
W..Id. di una<manm„s Ur+cn
KDP..4 rw: tune 27,2018
pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements (written car oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no Further rights or obligations there under.
memonneom nr untlerse.mmq R�aa�
ecov a„nu rev�Juner>.zms
pg.4
IN WITNESS HEREOF, the Parties hereto have caused this Agreement to be executed by the Proper
officers and officials.
Charles Broadway N101 Chief of Police
Printed Name / ID B Title
Brian Collins/Court ID 0192 Interim Chief
Printed Name /IDM Title
PO k.A
(CA)
I`DGAkT M`, Mxu- 1ISVwY.0 SVQEP.Q1SoP
Primed Name / TO h Title
The cureal FBI CJIS CSP nmadales all agencies connected to the FBI CJIS.ryslems adhere to
regulation set forth u•ithbr the Security Policy. Included wilhin the tern ' per ron eP• are all
individuals who are utilised by crinrbml jaslire agencies to )nrpleneal. deploy, and/or aniutain the
computers and/or networks of the cindnal justice agent)' which are used to access FBI CJfSs)stenrs.
These individuals include cit%unt, iT peraorne( and private vendors. The subject ofnon-criminal
%uslice gmernnueatal personnel mud private vendors is addressed in Sections 5.1.1.50) oflhe CJIS
Secant -Policy. art! the Security Addendmu, wlticlr can be fmnrd in Appendiv H.
nsenw andem of aMernardma ttreesl .er none I), MIe
KDP dG
pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS The Clermont Police Department, hereafter referred m as CPD, and the
taascoft Police oepernnedt , hereafter referred to as Contract Agency
g n( (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (C11S) Security Policy
(CSP) for access to state and national Criminal Justice Information (CR) as defined by the CSP, and;
WHEREAS, the FDLE CRS Director functions as the C11S Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presemly has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and:
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint-hased records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section I, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
uncscorted physical or local access to CH prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
meno,endwn Ofunderutandma (TraCS) rov:June n, zora
PCOPandG ,1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CIT. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to C1I access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the IisL
g. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CA, is denied such access by the FDLE CSO.
9. "ro properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CH in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
IL CPD shall immediately notify the CA upon learning of the termination or suspension front
employment of an individual authorized access to CH in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
11 The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15, The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. if the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum d understaMing (ha[s) e¢lune 37, 201g
KW and LF
Pg. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19, The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for die purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and al I public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access GI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The tens of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terns of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere w the GAS Security Policy.
Memorandum of Understanding (TmC51 revuune 27, 2028
PCDPand CA pg 3
29, This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
MamOr &M&UnOc"dln, ITra61 ra tune n, 2018
nmv.ndG Fa 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to he executed by the proper
officers and officials.
Charles Broadway # 101 Chief of Police
Rimed Name / ID # Title
Mascotte Police Department
Agency Name (CA)
Eric Pedersen M1
Rimed Name / ID # I
M99
Chief of Police
Title
Admin Assistant
IMe
The current FBI UIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term ' person el" are all
individuals who are utilized by criminal juslice agencies to implement, deploy, and/or maintain the
computers and/or networks ofthe criminal juslice agency which are used 10 access FBI CJIS systems
These individuals include ci011county IT personnel, and private vendors. 77re subject of non -criminal
justice governmental personnel and private vendors is addressed in Sections S.1.1.5(IJ ofthe CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H
Memorandum of aMeutanade rrraa) rer.J1ante
June ].
ante and cn 2pg 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Piorxla state unnenur Ponce DePammemt , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE GAS Director functions as the CAS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to Cll within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section I, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum of Undermending nn.M1 rcv: Jura rr, 2018
POOP and CA
y.�. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
I I. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPO, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TmCS under the terms of this agreement.
14. The CA agrees to abide by al I terms and conditions of the most recem UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memcmridum of undernanding Um61 meJune27,201a
Pcop and CA
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator JAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The tens of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days wrinen notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terns of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties. and establishes procedures and
policies that will guide all parties to comply and adhere to the CJ IS Security Policy.
Memommum & uroernanding (in6) rn:lune 27, 2028
PCDP and CA pg.3
IN WITNESS HEREOF, the parties hereto have caused this Agreement to he executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
/ID#
Florida State University Police Department
Ageyfjame(CA) At
' 14 L Pe
Name / ID #
Signature
Printed Name / ID # Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation se( forth within the SecurityPolicy. Included within the term "personnel" are all
individuals who are utilized by criminal justice agencies to implement, deploy, an&or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include citycounty IT personnel. and private vendors. The subject ofnan-criminal
justice governmental personnel and private vendors is addressed in Sections 5. 1. 1.5(1) of the CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
Memorandum a Urderfnnding ITn6) see June ls. 2e28
PCDP and U P€ .
=0
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
crescent City Pence Depan nem , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Ofliicer (CSO) for the State of
Florida, required by the CSP and UA to grant and amhorize access to C11 within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as fellows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or 1=1 access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CA prior to being granted access. CPD will use its criminal
justice OR] for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
MemanMum M Undem ,, tTr g rev lure 27. MIS
POOP M A
PE
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual-
S. CPD shall provide to the CA the list of all personnel who are authorized access to CA inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but nor limited
to, hot files, and state national criminal history record information searches, on all personnel
authorized access to CJI in TaCS.
10. Upon nolification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. CPD shall immediately notify the CA upon learning ofthe termination or suspension from
employment of an individual authorized access to ClI in TmCS.
12. The CA shall be entitled to use, through agents and employees ofthe CPD, the TaCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TaCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions ofthe most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use ofthe TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
MMm um d Uoders andi, ffna) qr mne U. 2018
wcov aM CA
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA giants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes or training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access C11, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The tern of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term or this agreement is valid until September 30, 2020.
27. Either pan may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the C11S Security Policy.
MemmMem of wpeMandin (T�,,) ,ee hM 17. MIS
Kap aM G
ps
29, This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject manor hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memormndum of Undentandne Irma) rer June I), MIS
P WaMG
PB 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the Proper
officers and officials.
Charles Broadway 4101 Chief of Police
Printed Name ID R Title
(CPD)
City Police Department
Authorized Signatory (CA)
Chad Ward C-2 Sergeant
Printed Name 'ID# Title
10 Admin Assistant
Name ID
The current FBI CJIS CSP mandates all agencies connected to the FBI CJ1Ssystems adhere to
regulation sel forth within the Security Policy. Included nithin the tern, "Personnel "are all
individuals ,rho are utilized by criminal jtstice agencies to implement, deploy. and/or maintain the
coutputers and/or nenrorks of the crindnal justice agency which are used io access FBI CJISsSstems.
Tlrcse Individuals include citycmmgt IT personnel. and private ren dars. The subject of nJm<rimmal
justice governmental personnel and private vendors is addressed to Seciionr 511. 5(1) ofthe CAS
Security Policy, awl the Security Addendum, Witch can be fond in Appendir H
PAemenMum or aMeraaMip Rnal rer Jule 22, 2029
POOP mtlU
w. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS. The Clermont Police Department, hereafter referred to as CPD, and the
Palm aearJt Snores Po M oepanmem hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS CPD and the CA are headquartered within the boundaries of the State of Florida, and
WHEREAS both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) m defined by the CSP, and;
WHEREAS the FDLE CKS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS. CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS. the CA wishes to utilize the CPD FSU TMCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum or Undernanding lttaal rev: tone n,2me
rmv ana cn pg. t
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, daze of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and s ate/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled muse, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorendum of nndenOnding frncsl rer.June 2], m38
ProP aM U
pg. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized men or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement eJcecuted by both parties, and establishes procedures and
policies that will guide all parties m comply and adhere to the CJIS Security Policy.
Memorandum 0 enpuuendinglneCSI rev: June rr, 2018
P<eP amp G
pg.3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no Rather force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Mennoondum of UnderAanding (T2Q) ,evJune 27, 2m8
new and cn Pg. 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Palm Beach Shores Police Department
Agency Name (CAA
Steven J. LaAgevirN/ 77
Michael E. Simmons /770"1
Chief of Police
The crvrent FBI CAS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term 'Personnel" are all
individuals who are utilized by criminal justice agencies to implement, deploy, andior maintain the
computers and/or networb ofthe criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county IT personnel, andprivate vendors. The subject of non -criminal
]miles govenmJental personnel andprtvate vendors is addressed in Sections 5.1.1.5(1) of the CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
MBmo UM0UMe=ndit(TMa) M:June27,M18
KDV and G
pg.$
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter refem:d to as CPD. and the
Panama GO Nwn Ponce oewnmeno_ . hereafter referred to as Contract Agcna (CA). are
both criminal justice agencies. formally mcogni>ed by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE). and:
WHEREAS. CPD and the CA arc headquartered within the boundaries of the State or Florida. and
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are mquiwd to abide by the current FBI Criminal Justice Information System (CJIS) Security Police
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and:
WHEREAS. the FDLE CAS Directorfunctions as the CJIS Systems Officer (CSO) for the State of
Florida. required by the CSP and UA to grant and authowz access to CA within the Stale of Florida. and:
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor.
operated and maintained be FSU. which provides access to TraCS. and:
WHEREAS, the CA wishes to utilw die CPD FSU TraCS Systems for law enforcement purposes. and:
WHEREAS, CPD is willing to sham individual background screening information obtained from state
and national fingerprint -based records checks with the CA. in a manner consistent with the requirements
ofthe CSP:
NONWHEREFORE, the panics agree as follows.
FSU will provide the CPD with a current and complete list ofall personnel who requim
unescorted physical or local access to CJI.
CPD will ensum all personnel provided in Section 1, above. are approprimch scanned and
trained,
CPD wall fingerprint and submit the requisite identification information on personnel who require
unesconed physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and U.A. CPD w ill retain the
fingerprint -based mcords check, the signed secunn addendums. and the completed Security
Awareness Level J verb ficates for said personnel.
Nemc..an[!eo �I Jnoms(3naina IiraCs) ,¢,June 21, 20i5
Jr., of
.e.
J. CPD will maintain a current and complete list of all personnel who hace been authorized to
access CA. Individual information shall include name, date of birth, and if previously prorided.
Social Securit} Number or unique idenuficalion to nccurateh idcntiR the individual.
_. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
fi. CPD shall defer to the FDLE CSO regarding an% issues with respect to CJI access cligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorrred personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel. and specifically identifi am additions. deletions.
or modifications to the list.
N. C'PD w ill novA the CA in the event that an individual. whether seeking or already authorized
access to CJI. is denied such access by the FDLE CSO.
'I. To properh assess arc potentially disqualifying information as it becomes available. cycrw year.
CPD shall perform a namc-based check r is the FCIC message so itch. to include. but not limited
to, hot files, and state/national criminal histon record information searches. on all personnel
authorized access to CJI in TraCS.
lu. Cpon notilicaliowcIctemhination of any ripe of reported or obsencd criminal or other
disqualifying actin itbe an individual authorized access to CH in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individuals activity.
I I CPD shall immediately nou ly the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS,
12, The CA shall be entitled to use, through agents and employeses of the CPD. the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13 The C.% agrees to abide by all applicable local. state. and federal Imes, rules and regulations, wish
regards to the use of am device accessing CJ I and/or TmCS under the terms of this agreement.
IJ. The CA agrees to abide by all terms and conditions of the most recent CA executed into between
FDLE and the CA.
Is The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
W If die CA intends to use mobile devices las defined in the CSP), the CA agrees to hate and
operate a Mobile Device Management (MDM) solution as required b% the CSP.
Memorandon, of uneermandme ITra61 rev. June n, zeta
-CDP no u
Of,
17, In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned der ices and forbidding access and use of TraCS on personally
on ned or public devices.
18. nie CA groats CPD permission to retain and host all records created inside TraCS b_v the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA soleh for the purposes of training or
troubleshootinc.
20. 1 he CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to ton%ard all
public records requests it receives for records created and/or owned as described in section I() by
the CA to the CA.
21. The C'A retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts. account access and audit logs. user activity.
quen histon. and quen responses. and agrees to fulfill any yid all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agencv Coordinator (TAC) of die CA as recorded wish
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel audioriied to access CJI. including but not limited to when an
individual is added or removed from the list of authorized users or when ati individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement
24, CPD will forward a cope of this Agreement of the FDLE CSO.
25. The tern of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid mail September 30. 2020
_T Either pan ma} terminate this Agreement upon thine (30) days written notice or immediately_ by
CPD without notice upon finding that the CA has %totaled terms of this .Agreement or
immediately b, the CA without notice upon finding that CPD has totaled the terms of This
Agreement.
28. This agreement constitutes the entire agreement of the parties and nim not be modified or
amended without written agreement executed by both panics. and establishes procedures and
policies that will guide all panics to comply and adliere to the CJIS Security Policy.
Memorancue cl Jn_el Sfarev, IYne $7, 0018
PCDP anc Le
s s
29. This Agreement supersedes all prior or contemporaneous negotiations. corrunim ems. agreements
(A%nuen or oral) and writings between CPD and the CA with respect to the subject matter bereof
All such other negotiations. commitments. agreements and writings will hate no further force or
effect. and the panics to am such other negotiation: commitment. agreement or writing will haw
no further rights or obligations there under.
re.omez>. zeta
i
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be c�wcutcd In the proper
officers and officials.
Charles Broadway "101 Chief of Police
Printed Name / ID d Title
ID;: ' Title
1 h:.vrrenr l 81(:11S C'.S'P mandates all agencies connected io die F RI (VISsrnrme adhere to
regulation s u jirrth within the Security Policy. Included within the term "personnel'are all
hrdmainadv who nut utilized by criminal pu'dce agencies to rmplemeni. deploy. and or malmain the
computery and or networks al'the crtmmal justice ageng, which are used to access IBI (JIS svwc ms.
!here ,... hwdualy mchude citwcaum), IYpersonnel, and private vendors. the subject of non -criminal
in+tier governn+ental personnel and private vendor' is addressed in &cuan.c 5.1.1.5(1) ofthe (71S
4e1jrwi Pobn.:oul the .S cunti Addendum wluch can he loand in Appendix H
14m r nuem of Unn¢rstan4uip, (azcs rev: June n, zola
oa an, cn
„r ,
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS. The Clermont Police Department, hereafter referred to as CPD, and the
� Poste oepaM hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJl) as defaced by the CSP, and;
WHEREAS the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS. CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP,
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CIL
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CA prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
rnemaraMum of uMersdMlry Rra61 reriune 2r.3a1a
aD ana G pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list
S. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/n ttional criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of ende¢t iM Qn61 rn: mne zr. Zola
M and pg. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to rein and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CH, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either pan may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terns of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the GIS Security Policy.
Mm ndum or uMers uxfi y RrdM rcv June 27.2018
M and a pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, wmmitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum Of UnderMnding n26) re,.. June 27. 2018
vD ndu
pg. 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Chutes Broadway A101 Chief of Police
Printed Name / ID H Title
Witness
Clearwater Police
Daniel W. Slau
Chief of Police
Witness Silbtature (CA)
Kelly Adkisson
Administrative Analyst
Printed Name / ID p
Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term "personnel" are all
Individuals who are utilized by crimnna/justice agencies to implement, deploy, and/or maintain the
computers and/or networks ofthe criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county IT personnel, and private vendors. The subject ofnomeriminal
justice governmental personnel and private vendors is addressed in Sections S.1.1.5(I) ofthe CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
Memorandum 0i Under,wnd1p,,ff C5) MJUAe 27,2018
CPD aM CA
pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WPAREAS, The Clermont Police Department, hereafter referred to as CPD. and the
'L"a �� !jY 'hereafter reterred to as Contract Agency (CA), are
bah criminal justice ag cies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of taw Enforcement (FDLE). and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida and;
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS. the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and:
WHEREAS CPD is willing to share individual background screening information obtained from stale
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section I, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -baud records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Meanonandum or Uodersnndlne Qra61 ravawe2>,MIS
KDP and Ca,
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TMCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When my change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the IISL
S. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To property assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/natiomal criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination ofany type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CA in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
IL CPD shall immediately notify the CA upon leaming of the termination or suspension From
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and(or TmCS under the terns of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memomaeum of UMeraanClrq (TMM) rev:lum ir, Za18
POOP aM CA
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to remin and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshoming.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
2 L The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either pan may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
1_8. This agreement constitutes die entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all Parties to comply and adhere to the GAS Security Policy.
Memorandum d u..martWi, trn u
KOP aM CA rN: June n. 2018
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or am]) and writings between CPD and the CA with respect to the subject matter hereof
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memo2ndum of UMemtaM!, ITnts) rev: Jon, 27, 2018
PCOP and G,
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Witness
'�' ems/ C�✓i.V 6t4 ?5 H.rid BF Ott CE
Printed Nance / ID # Lde
The current FBI CJIS CSP mandates all agencies connected to dfe FBI CJIS systems adi em to
regulation set forth within the Securin, Policy. Included within the term "personnel "are all
individuals who are eatiised by criminal jstce agencies to i..Oemem, deploy, med/or matnlntn d'e
computers and/or nenvorks ofthe crimdnol justice agency which are used to access FBI CJIStystems•.
These individuals include cin• county IT persomui, ord pritmte vendors. The subject of non -criminal
juedce governmental personnel and private yemlors is addressed in Seoions 5.1.1.3(p of ilre C7lS
Security Polity, and the Security Addenduan, which can be found in Appendix H.
Memorandum of endeamndi, (Trees)
>CVand CA Rr tune zl, 2018
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
k 'tl P '- n P� hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS CPD and the CA are headquartered within the boundaries of the State of Florida, and, -
WHEREAS both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (Cll) as defined by the CSP, and;
WHEREAS the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS. CPD presently has the benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TmCS, and;
WHEREAS. the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice OBI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
MamoraMu orandarmMing(rra<tl rer.lure 17, a138
PmPaMG
pg.I
4. CPD will maintain a current and complete list of all personnel who have been authorised to
access CIL Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CH inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
It. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees ofthe CPD, the TmCS interface
located at the CPD for the purpose of gaming access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, store, and federal laws, riles and regulations, with
regards to the use of any device accessing CJI and/or TmCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
MmamMum NUnaeshn�n8 (rmnsl
PmPaMGlone r),
Pg 2 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
is. The CA grants CPD pemrissien to retain and host a0 records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 ate
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, anfl query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CIL including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commaaos on the date the Agreement is signed by both parties.
26. The terns of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement
2S. This agreement constitutes the entire agrcement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CIIS Security Policy.
�,Mumofundeaamme(rmal rr:lune 2J,]m8
Pmramr A
pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with =pact to the subject matter hereof
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Mnmwtlumorunde k,Rr*M m:luexl,XaE
rm CA
pg.
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
atficers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Auburndale Police
K. Andy Ray, A300
Tinted Name / ID #
Chief of Police
Witness Signaaue (CA)
Kassandra A. Mooneyham, A359 Admin. Assistant
The current FBI CAS CSP mandates all agencies connected m the FBI CAS systems adhere to
regulation set forth within the Security Policy. Included within the term 'persomel" are all
individuals who are utilteed by criminal justice agencies to implement, deploy, and/or maintain the
computers anJdlor netwonis ofthe criminal justice agency which are used to access FBI CAS systems.
These individuals include 00kr u Ity IT'persmnel, and pivate vendors. The subject ofnon-criminal
jus#ce governmental personnel and private vendors Is addressed in Sections 5.1.1.5(1) ofthe UIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
NlvMmikum of u1,Eb4arMk16(rraCS) rN: JUM 22.2a18
Pmea WG
pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS The Clermont Police Department, hereafter referred to as CPD, and the
Tampa Police Department hereafterreferredtow ContWAgency(CA),are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS. the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CH within the State of Florida, and;
WHEREAS. CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS. CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
1. FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to Cit.
2. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or kcal access to CH prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memmndum M WtlASOndln, ITaCSI evJune 2J, 2a19
PMP and a r
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to Of inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CH, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CFD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon teaming of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled muse, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TmCS under the terns of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
is. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution es required by the CSP.
Memorandum of mntivscMing rrdi) rtv: rune g], 201a
PC and A
P6 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS aceess to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TrarCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA remins ownership of all records created inside TnaCS by the CA and responses generated
as a direct result of the CA, including user accoanta, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CA including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the procayses associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either pan may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terns of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may Out be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the C]IS Security Policy.
oemonaeum of Un ersaamns (Traa) revqune n,xme
KDP.naU
pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum of UWars ndlna(TnCS)
KWandG malune D,3019
pg. 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Witness
Title
Brian Dugan / #36863 Chief of Police
Printed Name /ID# Title
K r. ,wu stcrger / nsirbu Chief Asset City Attorney
Printed Name / ID # Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. included within the term "personnel"are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI C✓IS systems.
These individuals include city/cowz y ITpersonnel, and prtvate vendors. The subject ojnon-criminal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(I) of the C✓IS
Secretly Policy, and the Security Addendum, which can be found in Appendix H
Memorandum of Understanding (T,.U)
POOP and CA MV:June 11,2018
og 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPU, and the
Indialantic Police Department , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice lnfortnation (CH) as defined by the CSP, and;
WHEREAS. the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access in CJI within the State of Florida, and;
WHEREAS, CPD Presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS. CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CIL
2. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
Gained
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior m being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum of unoo naMing (Trecs) ne : June 27, ]ola
PCDPand rA Og �
4. CPD will maintain a current and complete list of all personnel who have been authorized in
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who am authorized access to Of inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CH access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD sball perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CH in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to Of in TmCS.
12. The CA shall be entitled muse, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the tams of this agreement.
14. The CA agrees to abide by all tams and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall [Hake use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Meta naum of UndaMenemg(Tars) mv: J. 27, xaie
PCOP and cn pg. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on petsonally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees in fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized in access CJL including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parries.
26. The term of this agrcemrnt is valid until September 30, 2020.
27. Either par may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon fording that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding thin CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the patties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJLS Security Policy.
MemonMu a of unders nding (rrzes) nev. June 2; 2018
vcov and rn ;,a. ;
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oml) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the patties to any such other negotiation; commitment, agreement or writing will have
no farther rights or obligations there under.
Memorandum of Und...nding (fnCS) revJune 27, MIS
POOP end G
as, 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers; and officials.
Charles Broadway 9101 Chief of Police
Printed Name / ID # Title
Witness
Narne / ID #
Indialantic Police Department
Agency Name,(M
Printed Name i
(CA)
#1 Chief of Police
The current FBI CAS CSP mandates all agencies connected to the FBI CIIS"stems adhere to
regulation setforth within the Security Policy. Included within the term 'personnel "are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CAS systems.
These individuals include ciN/county IT personnel and private vendors. The subject ofnon-criminal
justice governmental personnel and private vendors is addressed in Sections S.I.I.S(I) of the CAS
Security Policy, and the Security Addendum, which can be found in Appendix H.
Mern—dum otunxnrtzndma ITra61
rcor and rn
,au June n, zola
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Valne cr Rrwmt Foace Depe as , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS CPD and the CA are headquartered within the boundaries of the State of Florida, and
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS the FDLE CKS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to gram and authorize access to CJI within the State of Florida, and;
WHEREAS. CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS. CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agrce as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel,
Memorandum of UnticrubMl" (Trsa) revaune 2r, 2018
PCDP antlG
Pg 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CH. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TMCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
S. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CH in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and fcdcral laws, rules and regulations, with
regards to the use of arty device accessing CH and/or TraCS under the terms of this agreement.
14. The CA agrees in abide by all terms and conditions ofthe most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. Ifthe CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
MemoRndum of uMentending (TnU) rev:lura 27, 2a1a
POOP eM G
PB 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf ofthe CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access C)I, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The tern of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the C11S Security Policy.
Memorandum of Undemanding noaCs) revJune 2; 2018
PCW and G
K. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memonndum or UndeMWdl a(TnU) MvJum 37, 2016
oCDP.Wu pg.4
IN WITNESS HEREOF, the patties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
ID
Village of Pinecrest Police Dept
Samuel Ceballos Jr. uoZ Chief of Police
ID #
/ID#
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation setforth within the Security Policy. Included within the term 'personnel " are all
individuals who are utilized by criminal justice agencies to implement, deploy, ad/or maintain the
computers and/or networks ofthe criminal justice agency which are used to access FBI CAS systems
These individuals include city/counry ITpersonnel, and private vendors. The subject ofnoncriminal
justice governmental personnel andprivate vendors is addressed in Sections S.LLSQJ ofthe CAS
Security Policy, and the SeeurityAddendum, which can be faurd in Appendix H.
Memorantlum 0 UM..ntllna (ba6) rcvJure D, 20A
PMP tlG
pg.5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS. The Clermont Police Department, hereafter referred to as CPD, and the
Arcadia police Department hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and arc required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CID as defined by the CSP, and;
WHEREAS. the FDLE CJIS Director functions as the CIIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CIL
2. CPD will ensure all personnel provided in Section 1, above, areappropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendum, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum a Undemanding (nmCS) rea: June 2r, 2018
PCW and a pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CH. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CII inside
TMCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will ratify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CH in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CH in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CH and/or TmCS order the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. if the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of Understanding (TraC) re a June 27, 2019
ccoaandu p8 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CIL including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part rosy terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA bees violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CIIS Security Policy.
MMMMum of UrMerMndina Irma) r.e J.n.2r, 2018
KDV aM U
pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oml) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum of Undandanding (TraCS) rerJune 27. 2018
PCDPandG
PH 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Clemwnt Police
Agency Narne ((
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Agency Name (CA) /
ALA A,.ae,s� /22a�
Panted Name / ID # Title
aN)
L /rf U I(n
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation setforth within the Security Policy, Included within the term 'personnel " am all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or network of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county IT personnel, and private vendors. The subject of non -criminal
justice governmemial personnel and private vendors is addressed in Sections 5.1. 1.5(1) of the CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
MemomMum a Unftr Ming(hacs)
V .ndC
m JUM31.3013
vg 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS The Clamour Police Department, hereafter mferred to as CPD, and the
yalparabo Poike DspWawe hereafter referred to as Contract Agency (CA), am
both criminal justice agencies, formally recognized by the Federal Bureau of hwestigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are requited to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS the FDLE CIIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CII within the State of Florida, and;
WHEREAS. CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS the CA wishes to utilize the CPD PSU TraCS Systems for law enforcement purposes, and;
WHEREAS. CPD is willing to sham individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to Cit.
2. CPD will ensure all personnel provided in Section I, above, are appropriately w cood and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA, CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Leve14 certificates for said personnel.
M .Mum Of UWm .dll Cra ) n JUM rr, Aaa
PDPa CA
pg.f
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
S. CPD shall provide to the CA the list of all personnel who are authorized access to CH inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. CPD shall imrediately notify the CA upon teaming of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. 77re CA agrees to abide by all applicable local, smte, and federal laws, rules and regulations, with
regards to the use of any device accessing CH and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. if the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
r omWumafuMxstan kgffna) m-Juw27,20ra
rcwu a pg.2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to Will any and all public records requests
regarding those records.
22. CPD agrees that the curets Terminal Agency Coordinatmr (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CH, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement ofthe FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either par may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon fording that CPD has violated the terms of this
Agreement
28. This agreement wnsttutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties m comply and adhere to the CJIS Security Policy.
MemxaMum orUMennnamarr+cs) rer. hune3)� ]mB
smv nd U pg. 3
29. This Agreement supersedes all prior or contemporancous negotiations, commitments, agreements
(written or oral) and writings between CPD end the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further farce or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Mern..ndum of Und.M.r Eay unv 9) m: June 27,201!
PCDP and CA
pg.b
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Police Department
Authorized Signatory (CA)
C.
Witness Signature (CA)
Howard C. Bonham 52/19
Title
Chief of Police
Investigator
Title
The current FBI UIS CSP mandates all agencies connected to the FBI UIS systems adhere to
regulation set forth within the Security Policy, Included within the term personnel" are all
it lm duals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which we used to access FBI CAS systems.
Yhese individuals include clVeounty 1Tpersonnel, and private vendors. The subject of non -criminal
justice governatemal persannel oralprivate vendors is addressed in Sections 5.1.1.5(I) of the CAS
Security Policy, and the Security Addendum, which can be found in Appendix H.
Mrnwrabum duMeNaMingcr.cs) rxnuv 27.3018
pmpg u pg.5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Law County Shedrr: oars , hereafter referred to as Contact Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enfamement (FOLE), and;
WHEREAS CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (01) as defined by the CSP, and;
WHEREAS. the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS. the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprinabased records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJl prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum d Undentending nmCS) mauve 27, rp18
vma and ra pg. r
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, daze of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list
S. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJt in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
It. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards m the use of any device accessing CJI and/or TmCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum & UMereterusng (Trans) PnoP end Cg rev. June 27. 2038
Ps 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and fmbidi ing access and use of TmCS on personally
owned or public devices.
18. The CA giants CPD permission to retain and host all records created inside TraCS; by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorised to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either par may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terns of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Meno um Pf UnderstaMing(Tra4) rev.June 27, Lna
PCDP and CA
pg.3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memanndum a Ilnders nejng(Tu,,S1
vo]P end a m: June rr• ang
pg.4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
County Sheriff's Office
Robert B. McCallum, Jr. Sheriff
Printed Name / ID 9 r.n..
Robin Hardee McCracken Executive Assistant to Sheriff
Printed Name / ID # Title
The current FBICJIS CSP mandates all agencies connected to the FBI CAS systems auhere to
regulation sel forth within the Security Policy. Included within the term ' personnel"are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers amUor networks ofthe criminal justice agency which are used to access FBI CJISsystems,
These Individuals include city/county 1T personnel, aml private vendors. The subject ofrum-chmmal
justice governmentalpersomnel and private vendors is addressed in Sections 5.1.1.5(1) of the CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
MenanMun M UiMersbndina noes) m:Juna 2J, 2013
P(nP end CA
pg.5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS. The Clermont Police Department, hereafter referred tow CPD, and the
Sweetwater Police Department , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, fomrally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (01) w defined by the CSP, and;
WHEREAS, the FDLE CAS Director functions as the C11S Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and:
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
?. CPD will ensure all personnel provided in Section I, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice OR] for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums. and the completed Security
Awareness Level 4 certificates for said personnel.
Memanndum of Undemmndin8 nraa) revaune 27, MIS0a and A
p8. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CH. Individual information shall include name, date of birth, and if previously provided
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To property assess any potentially disqualifying information as it becomes available, every year.
CPD shall perform a name -based check via the FC1C message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notificatiorddetermination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS. the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
IL CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CH in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TMCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terns of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memoramum a UMers andina ITneS) 2 Ju
ne ], 201a
CPD and CA , 20 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 arc
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both patties.
26. The term of this agreement is valid until September 30. 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terns of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both patties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memorandum of und.rvanding prae5l
CPD and LP rwJune 27, 2org
PH. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect. and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum orunaemandms (Trarsl rw: June n, zore
CPD and G
Pg. 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Witness
Printed Name
Sweetwater Police Department
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term "personnel"are all
individuals who are utilized by criminal justce agencies to implement, deplov. and/or maintain the
computers and/or networks of the criminal justice agnrcv which are used to access FBI CJIS syst m,.
These individuals include citv/counN IT personnel. and private vendors. The subject of non -criminal
justice governmental personnel and private vendors is addressed in Sections J. 1.1.5(1) of the CJIS
Security Policy, and the Securitv Addendum, which can be found in Appendix H.
memorandum of Undersmndin8 tuacs)
CPD and CA rev: June 22, 2018
PH 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS. The Clermont Police Department, hereafter referred to as CPD. and the
sanbre r Wet POk* Deperennd , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE). and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJp as defined by the CSP, and:
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and:
WHEREAS. CPD presently has the benefit of contracting with TraCS Florida a private vendor,
operated and maintained by FSU. which provides access to TraCS, and;
WHEREAS. the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a currem and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above. are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
ae ndun Of ume.naneing lrracsl .e.: tune n, trots
PmV and CO,
pg I
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CIL Individual information shall include time, date of birth, and if previously provided,
Social Security Number or unique identification to ==rely identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions.
or modificatiom to the list.
S. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJL is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year.
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination ofany type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
IL CPD shall immediately notify the CA upon leaming of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled muse, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, suite, and federal laws. rules and regulations, with
regards to the use of any device accessing CJI and/or TmCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of unEermMfn¢ IiraC51 rev:lune 27, late
vCpv andG
PC
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
is. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownemhip of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The tern of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either pan may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
29. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies the will guide all parties to comply and adhere to the CAS Security Policy.
Wmarandum or un&a ndme iTrat31 rw:mne27,2018
K[WandG
pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
tnenn zndunn a uMerstending R,z6) ,e., June n, mie
KI)P. k Ce
IN WITNESS HEREOF. the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway 4 10 1 Chief of Police
Printed Name t ID d Title
Printed ame / ID $t Title
Sanford Airport Police Department
Agency NNaLamee (CA)
�,(A)
Authorized Signatory (CA)
Thomas R. Fuehrer / F77313 Police Chief
Marc A. Gilotti / G91067 Police Captain
Printed Name
Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Polity. Included within the term 'personnel " are all
individuals who are utilized by criminaljustice agencies to implement, deploy. and/or makamn the
computers and1w networks of the niminal justice agency which ore reed to access FBI CJIS system,
these individuals include city/county IT personnel, and private vendors. The subject of non- mtnal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.50) of the CJIS
Security Policy. and the Security Addendum. which can be lound in Appendix H
Mem Wa a uneernoneme(<nCS) 1. n, msa
erne tooCA 0g, 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
PE t o -bD0 &AWV YL+, . hereafter referred to as Contract Agency (CA), are
both criminal justice agencies,sformally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained ___ ........
CPD will fngerprim and submit the requisite identification information on personnel who require
unescorted physical or local access ro CJI prim to being granted access. CPD will use its criminal
justice OIU for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check the signed security addendum, and the completed Security
Awareness Level certificates for said personnel.
Memmndum df UndendaMLq (Tna) rev; June 27. 1018
KM and CA
pg. 1
4. CPD will maintain a cuuent and complete list of all persounel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CH inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corromed or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
It. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CH in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJ1 and/or TmCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memwa Um of UndemandMy (PacS) Haan¢ 22, 20I6
PcDV am CA
pg_2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18, The CA giants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records seated and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator JAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CIL including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by, the ne withoutsense upon finding that GPB od th has viehtte t nns mf this
Agreement. �T
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CIIS Security Policy.
Wmomndum&Unders Mim(rmcn
rcv: tune V. 3
rcor amaze
Pg 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or omq and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties many such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Mem aaw.. of UMersbMir�g p aC51 rev:luns E] E018
PCOP am CA
pg. 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #10f Chief of Police
Printed Name / ID # Title
Printed Name
Agency Name (CA)
/ID#
regulation set jonh within the Security Policy. Ixluded within the term "persona!"are all
individuds who are utiTued by criminal justice agencies to implement, deploy, and/or main(ain the
computers and/or networks of the criminal justice agency which are used to access fB! GlSsystems.
These individuals include city/county IT personnel, aml private vendors. The subject ofnon-criminof
justice governmental personnel and private vendors is addressed in Section S./. LSpj of IPre GIS
Security Pofic}t and the Security Addendum. which can be found in Appendix H.
Memorandum or UndenWnding (TneS)
KOF aM Gl /waune D, 2018
pg.5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
sanaw Porce oaaanmenl hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS CPD and the CA are headquartered within the boundaries of the State of Florida, and
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to gram and authorize access to CJI within the State of Florida, and;
WHEREAS. CPD presently has the benefit of contracting with TreCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section I, above, are appropriately screened and
trained.
1. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum d Undemanding IrraCS) raw: lone]l, xold
PCOP and u
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TnuCS.
10. Upon notification/detemtination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
I I. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CII in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, Jules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum M Understanding (TraCS) rw: June lr, 2018
PCDa and ca
P6 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create rmords in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, amount access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CA, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23- CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
2T Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CAS Security Policy.
Memorandum Of Undemanding ffraCS7 re,: June 27, 2019
rcoc and CA P9 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Me...a mal UntlerstanEina ITrir.$) ev:lune D, zm8
'CDP and CA
Pg. 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name /ID # Title
Bartow Police Department
Agency Name (CA)
Hall #509
Name / ID #
Chief of Police
Title
Bryan S. Dorman #498 Deputy Chief of Police
Printed Name / ID # Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term 'personnel" are all
individuals who are utilized by criminal justice agencies to implement, deploy, andlor maintain the
computers and/or networks ofthe criminal justice agency which are used to access FBI CJIS systems.
These individuals include cityleounty IT personnel, and private vendors. The subject of non -criminal
justice governmental personnel and private vendors is addressed in Sections 5.7.1.5(7) of the CJIS
Security Policy, and the Security Addendum, which can be found in Appendix K
Mem andum INUndestanding(rnCS) rev: June 27, 2018
PCOP and a Pg s
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
oaeedndaee Floe De,,& re . hereafter referred to as Contract Agency (CA), are,
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unesoorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
MemooMum of Unders[andlna (To6) rev: June 27, 20ID
POOP aM C4
pg. i
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CH in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memomndum of Undemanding(Tma) m: June 27Xn
PCDP and C
P6. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memorandum of Underztanding (Tra6) rev: June 27, 202a
PCDP and CA FB 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum M u�de..ama (rr+rs) .rev: ruM 27, M18
KDP and C
Pe 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
M
/ ID # Title
Okeechobee Police Department
Robert Peterson Chief of Police
Title
Witness Signatdre (CA)
Justin /Bernst / 538 Lieutenant
Printed Name / ID # Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation setforth within the Security Policy. Included within the term 'Personnel 11 are all
individuals who are talked by criminal justice agencies to implement, deploy, and/or maintain the
computers amUor network of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county IT personnel, and private vendors. The subject of noncriminal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) of the CAS
Security Policy, and the Security Addendum, which can be found in Appendix H
Wmomndum d UnderVandingirmUl rev Jum 27, 2019
PCDPand Ca
pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS. The Clermont Police Department, hereafter referred to as CPD, and the
M a om Beads PoOce Department . bereafter referred to as Contact Agency (CA), are
both craninaljustim agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS both CPD and the CA have entered m Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justin Information System (CJIS) Security Policy
(CSP) for access M state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS. the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CH within the State of Florida, and;
WHEREAS CPD presently has the benefit ofco rtractng with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS. the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS. CPD is willing to sham individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CIL
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
mescorred physical m local access to CB prior to being granted steams. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check the signed security addeodums, and the completed Security
Awareness Level certificates for said personnel.
MemmndumOUWe MiM(rmM) M1June37,2018
V .MG
pg.f
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CA. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification m accurately identify the individual.
5. CPD shall provide In the CA the list of all personnel who are authorized access to CH inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CH access eligibility as
required by the CSP and UA
7. When my change occurs to the list of authorized personnel, the CPD "provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list
8. CPD will notify the CA in the event that an individual, whether seeling or already authorized
access to CII, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CH in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CH in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CII in TmCS.
12. The CA shall be entitled muse, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and reguhuions, with
regards to the use of my device accessing CH and/or TmCS under the terms of this agreement.
14. The CA agrees in abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA-
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends muse mobile devices (as defined in the CSP), the CA agrees an have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memenodum M UMers di"Rna) m-lmu n, MIS
PCOP aMG pg.2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TICS access to agency owned devices and forbidding access and use ofTraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned persomel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fidfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
infmmatlon regarding personnel authorized to access CJL including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the firt
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may rot be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CAS Security Policy.
mernwandom or ondenwmmna (na) June 27, 2018
acovand cur pg 3
29. This Agreement supersedes all prior or contemporaneous negotiations, wormimumts, agreements
(written or oml) and writings between CPD and the CA with respect to the subject matter here,£
All such other negotiations, commatments, agreements and writings will have no further force or
effect, and the parties many such other negoliatam; c,M m gm mt, agreement or writing wall have
no further rigbts or obligations thereunder.
Memorandum of Undemanding (Ra6) rcvaune 27, Sera
rcov and ra
PH 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Title
Hillsboro Beach Police Department
Agencxl-N ov, (C A
Thomas Nagy/ 4658 Chief
Printed Name / ID # / Title
Louis Mastandrea Jr./ 4721 Sergeant
Printed Name / ID # Title
The current FBI GIS CSP mandates all agencies connected to the FBI C✓ISs,st w adhere to
regulation set forth within the Security Policy. Included within the term "personnel • are all
individuals who are utilized by criminal justice agencies to implement. deploy, and/or maintain the
computers and/or remarks of the criminal justice agency which are used to. access FBI C11S systems.
These individuals include city/county IT personnel, and private vendors. The subject ofnon-criminal
Justice governmental personnel and private vendors is addressed in Section, 5.1.1.5(I) ofthe CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
Memwand—M Und.nuandin, (Tours) nmv and Ca June 37, 3018
mt, 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Florida A&M Universlty Police Department hereafter referred to as Contract Agency (CA),
oth crimiare
bnaljustice agencies, formally recognized by the Federal Bureau. of Investigation M31) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the entreat FBI Criminal Justice Information System (CJIS) Security policy
(CSP) for access to state and national Criminal Justice hrfornlation (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the Stale of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FS(J, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access, to CJJ.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
Veined.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CiI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level certificates for said personnel.
WmomWum & lln0enbni ing It Ea) m JMe 27,=8
Kw.V U
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access C1I. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to ac irri ely identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TMCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list
S. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJL is denied such access by the FDLE CSO.
9. To properly, assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and staWnaticnal criminal history record information searches, on all personnel
authorized access to CH in TmCS.
10. Upon noti6catiou/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to Of in TreCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CH in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CH and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA eucuted into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees m have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Mssu m0t W�ditffmra)
P .B dG rev Jura 27, 2018
17. 1n coroFiliancc with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18, acThecoNaCA grams CPD permission to retain and host all records created inside T-CS by the CA in
nce with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TreCS on behalf of the CA solely for the purposes of training or
troubleshootiug.
20. The CA agrees that neither CPD nor the aforemeorioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
the CA
public records requests it receives for records created and/or owned w described in section 19 by
to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as direct result of the CA,
query
including user recounts, account access and audit logs, user activity,
regarding those records. ry history, and query responses and agrees to fulfill any and all Public records requests
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates
individual and
information regarding personnel authorized to access CA, including but not limited to when an
is arrested. is added or removed from the list of authorized users or when an individual on the list
all have formal
23. CPD shement. written guidelines defining the processes of h s associated with implementation
24. CPD will forward a copy of this Agreement ofthe FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both patties.
26. The term of this agreement is valid until September 30, 2020.
27. Either parr may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has Violated terms of this Agmement, or
immediately by the CA without notice
Agreement. terms upon finding that CPD has violated the of this
28. This agreement constitutes the entire agreement of the parries and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
Policies that will guide all parties to comply and adhere to the CAS Security policy,
Memorandum of UM MUMina JTr )
rc PaMa m-wcen mta
29. his AAgreetten Or, and
ada, all prior or contemporaneous negotiations, commitments, agrecments
writings between CPD and the CA with reapeor to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have nc in r
ttforce or
effect, and the parties many such other negotiation; commitment, agreement Orwriting will have
no further rights or obligations there under. nt
n .. ean, awda,m", rust
xoa am a ,w: h. zr, rms
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Witness Signature (CPD)
Printed Name /ID# Title
Florida A&M University Police Department
A--.,
Tereno Calloway #1 Chief of Police
Printed Name / ID # Title
Derrick Folson #9 Sergeant
Printed Name
The current FBI CJIS CSP mandates all agencies connected to he FBI CIISsystems adhere to
regulation setforth within the Security Policy. Included withus the farm "personnel"areall
individuals who are utilized by criminal jurtice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CJISsystems.
These individuals include dy county IT personae!, and private vendors. The subject ofmm-criminal
Justice governmental personnel andprlvate vendors is addressed in Sections 5.1.1.5(1) ofthe CJIS
Security Policy, and the Security Addendum, which can be found in Appendix FL
Memorandum or undars dn,(Tmes)
Fmp and mrlune Zl,unit
Pe -
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS The Clermont Police Department, hereafter referred to as CPD, and the
Temple Terrace Palm oepeament hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS the FDLE CJIS Director functions w the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CH within the State of Florida, and;
WHEREAS CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner Consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
memom, um W Undermmmna RraCSI rev: ram n, 1018
PmP mk CA
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CH access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notifrcation/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TMCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of understanding uraM) revJune 27, m20
PCDP and Ca pg. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memonntlum o1Und.rrtanding Rre61 revaune 27, 2019
PMP and u
pg.3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further tome or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memo ndum or UMentanding QrsC51 Mv: lune 27, W18
PMP and CA pg. 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway # 101 Chief of Police
Printed Name / ID # Title
Temple Terrace Police Department
Kenneth R. Albano / 01549 Chief of Police
H. Michael Lowell / 56980 Captain
Printed Name / ID # Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation setforth within the Security Policy. Included within the term 'personnel" are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county IT personnel, and private vendors. The subject ofnon- riminal
justice governmental personnel and private vendors is addressed in Sections 5.1J.5(I) of the CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
Memorandum of Understanding ITra[gi rer. June IT, 1018
PCDP and CA
pg. 5
MEMORANDUM OF UNDERSTANDING
Electronic License and Vehicle Information System (ELVIS)
WITNESSETH
WHEREAS on day of , 20_ ("Effective Date") this MOU is entered into by
and between, the City of Tallahassee on behalf of the Tallahassee Police Department, hereafter referred to
as TPD, and the , hereafter referred to as Contract
Agency (CA), are both criminal justice agencies, formally recognized by the Federal Bureau of
Investigation (FBI) and the Florida Department of Law Enforcement (FDLE), and;
WHEREAS TPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS both TPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CH within the State of Florida, and;
WHEREAS TPD presently has the benefit of Electronic License and Vehicle Information System
(ELVIS) interface, operated and maintained by Florida State University (FSU), which provides access to
the National Crime Information Center, hereafter NCIC, and the Florida Crime Information Center,
hereafter FCIC, and;
WHEREAS the CA wishes to utilize ELVIS interface for access to NCIC and FCIC Information
Systems for law enforcement purposes, and;
WHEREAS TPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the TPD with a current and complete list of all personnel who require
unescorted physical or local access to CIL
2. TPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
Memonndum of understmjW (ELVIS) rev:O,.tofier16,2038
WD.ndrA pg. 1 of 5
3. TPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CH prior to being granted access. TPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. TPD will retain the
fingerprint based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
4. TPD will maintain a current and complete list of all personnel who have been authorized to
access CIL Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. TPD shall provide to the CA the list of all personnel who are authorized access to CH inside
ELVIS.
6. TPD shall defer to the FDLE CSO regarding any issues with respect to CH access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the TPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. TPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CIL is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
TPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/nabonal criminal history record information searches, on all personnel
authorized access to CH in ELVIS.
10. Upon notification/determination of my type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CA in ELVIS, the TPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. TPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CH in ELVIS.
12. The CA shall be entitled to use, through agents and employees of the TPD, the ELVIS interface
located at the TPD for the purpose of gaining access to NCIC and FCIC information Systems for
law enforcement purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rides and regulations, as
well as the riles and regulations of NCIC and FCIC with regards to the use of any device
accessing CH and/or ELVIS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
Memorandum of Undasfending(ELVIS) mv:OoxAb 16. 2028
TPD and CA pg. 2 of 5
15. The CA agrees that it shall make use of the ELVIS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
17. The CA agrees to retain responsibility for, and be ultimately liable for, the validity and accuracy
of all information or data submitted for entry into the NCIC and FCIC Information Systems by
the CA, CA's agents, and the CA's authorized designees. Subject to such authority and
limitations provided pursuant to Section 768.28, Florida Statutes, and subject strictly to the
financial limits stated in Section 768.28, Florida Statutes, the CA shall indemnify and hold
harmless TPD for any and all liability relating to or arising out of the validity and accuracy of
information and data it submits for entry into the NCIC and FCIC Information Systems.
18. TPD agrees to retain responsibility for, and be ultimately liable for, the validity and accuracy of
all information or data submitted for entry into the NCIC and FCIC Information System entered
by TPD, TPD agents, and TPD's authorized designees. Subject to such authority and limitations
provided pursuant to Section 768.28, Florida Statutes, and subject strictly to the financial limits
stated in Section 768.28, Florida Statute, TPD agrees to save and hold harmless, and indemnify
the CA from any and all liability relating to or arising out of the validity and accuracy of
information and data it submits for entry into the NCIC and FCIC Information Systems.
19. The CA retains ownership of all records created inside ELVIS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
20. The CA grants TPD permission to retain and host all records created inside ELVIS by the CA in
accordance with the CSP and FDLE UA.
21. The CA grants TPD and aforementioned personnel provided in section I permission to view and
create records in FSU ELVIS on behalf of the CA solely for the purposes of training or
troubleshooting.
22. The CA agrees that neither TPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. TPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
23. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
ELVIS access to agency owned devices and forbidding access and use of ELVIS on personally
owned or public devices.
24. TPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by TPD of updates and
information regarding personnel authorized to access CIL including but not limited to when an
Memorandum of UnderMndina (ELVIS) .October la, 2m8
rro and (A pg. 3 of 5
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
25. TPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
26. TPD will forward a copy of this Agreement of the FDLE CSO.
27. The tern of this agreement shall commence on the Effective Date and shall remain in full force
and effect until terminated in accordance with the terns herein.
28. Either party may terminate this Agreement upon sixty (60) business days' written notice or
immediately by TPD without notice upon finding that the CA has violated terms of this
Agreement, or immediately by the CA without notice upon finding that TPD has violated the
terms of this Agreement.
29. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
30. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between TPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Tallahassee Police Department
Agency Name (TPD)
Authorized Signatory (TPD)
Michael J. DeLeo, #100 Chief of Police
Printed Name / ID # Title
ATTEST TO:
James O. Cooke, IV, City Treasurer -Clerk
Approved as to form:
Menonneum of Understanding(ELVIS) r ..Od*b 16,2018
TPD and CA pg. 4 of 5
Theresa A. Flury, Asst. City Attomey
;envy Name (CA)
\P
Printed Name / ID #
l \ L,1G` � G � �.te-i� r✓L C � J� .J•\cy Y ��Y n �SSY `�'Trl /lam
Printed Name / ID # Title
The current FBI CUS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term personnel" are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks ofthe criminal justice agency which are used to access FBI CAS systems.
These individuals include city/county IT personnel, andprivate vendors. The subject of non -criminal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) of the CBS
Security Policy, and the Security Addendum, which can be found in Appendix H
Memorandum of Understanding(fLV15( teY^. 0Cu 16, MIS
wp and a pg. 5 of 5
ELVIS PERSONNEL AUTHORIZED ACCESS FOR NCIC/FCIC
In accordance with the Memorandum of Understanding (ELVIS) the following is a list of
all authorized personnel with NCIC/FCIC access as of October 17, 2018:
1. Zoe Williams — Program Manager
2. Albert Dasher — Lead Support
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Oviedo Police Departurent , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently hastbe benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TMCS, and;
WHEREAS fhe CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
W HFRF ACC CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP; .
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
M...dum of Undd,.nc i.gfrraCS) rev: June 27, MIS
acor and Cn pg. t
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CIL Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CA access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
cor suted or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
S. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FC1C message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmaCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TreCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. CPD shall immediately notify the CA upon lemming of the termination or suspension from
employment of an individual authorized access to CII in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for Imw enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards In the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
m.n. duma uMxnandng(Traci) W. tune 27, 2m8
PCDP and r pg. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
m a direct result of the CA, including user accounts, account items and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA m recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CH, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The tam of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon funding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the tams of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both patties, and establishes procedures abe
policies that will guide all parties to comply and adhere to the CAS Security Policy.
MemornMum at U,MerYandbp Rra) m^.lu�re xr, xm18
PCnP dG pg.3
29. This Agreement supersedes all prior or comemporanwus negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
etfwt, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations them under.
Mm mWum a undarstandng tTmal rM: Jum 27, 2nr9
POOP vW G pg. 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Witness Sinemre (t
IDiGn,°
Printed Name / ID 1
Dale Coleman #044 Chi f f P 11e.
Printed Name / ID # Title
Penn ae Avtoker f96
Printed Name / ID # Title
The current FBI CIIS CSP mandates all agencies connected to the FBI CBSsystems adhere to
regulation set forth within the Security Policy Included within the term ' personnel"are all
individuals who are unlined by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks Of the criminal justice agency which are used to access FBI CBS systems.
These individuals include ci0%ountylT personnel, andpiivate vendors. The subject ofmn-c iminal
justice governmental persormel and private vendors is addressed in Sections 5.1.1.5(1) of the CM
Security Policy, and the SecurityAddendam, which can be found in Appendix H
MWGMMUMdUn1swnftgn 61 .: 27,201E
vmv sM rw pg.5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (rraCS)
WITNESSETH
WHEREAS. The Clermont Police Department, hereafter referred to as CPD, and the
Alachua "ice oepanment . hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS- CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TmCS, and;
WHEREAS the CA wishes to milize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum of endem amfi a IrraC51 .er.lww 17, MIS
POW am CA pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include time, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
S. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CH in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
I I. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS imerface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by ail applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TmCS under the terms of this agreement.
14. The CA agrees to abide by all terns and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum on Ungentanding(rra ) rev: nine 27, 2018
rcor and rn pg. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access C1I, including but not limited to when an
individual is added or removed from the list of amhorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30,.2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terns of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the C1IS Security Policy.
Memoranft. or UM11M Jft lnXS) rer.Jm, 27, 2018
Pcm"(A
pe. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
MemoraNum MUnderuaMing iTraai rev: June Ir, W18
PCOP a,q G
MA
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway # 101 Chief of Police
Printed Name / ID # Title
Title
Alachua Police Department
Chad D. Scott #301 Chief of Police
Lisa Baldree Comm Supervisor
Printed Name / ID # Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy Included within the term 'Personnel " are all
individuals who m e ultlized by criminal justice agencies to implement, deploy, and/or maintain the
computers amUor neiworks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include city1mmily IT personnel, and private vendors. The subject of noncriminal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(I) of the CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
MMMMM of anderstandine (TMC$) rev: June i), MIS
POOP aM G
V[. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
late Mary Paece oepumrom , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CA within the State of Florida, and;
WHEREAS. CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memandum or udee,Mrdlne (TraCS) ,tt June v, zola
PCDP and cn
0a 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
S. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility M
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
It. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of undemaming (Tracy) w:lune 27, 3018
KOPand CA pg.2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memorandum of understanding (TraCS) nac June 27, 3018
Km and CA p`. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
M.ndum of UMersrantling JTreCS) rev: June 27, 1018
KDP and CA
pg.6
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
witness Signature (CPD) j
l�l Gi9L� C 'G) fP/ /7Cl/l(j/9 A3
Lake Mary Police Department
Agency Name (CA)
Authorized Signatory
Mike Biles
Printed Name / ID #
Chief of Police
title
ADM.W1s7reA7fVf M%ZTA�r- GW_I
Title
The ct"em FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the SecurityPolity. Included within the term "personnel" are all
individuals who are utilized by crimbuti justice agencies to implement, deploy, and/or maintain the
computers mullor networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include city)county IT personnel. and private vendors. The subject ofnon-criminal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) ofthe CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
Memo Wum or uMemanalne(Ra6)
KDP eM lA
rer.a 27,2018
pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS. The Clermont Police Department, hereafter referred to as CPD, and the
prmedo pai. Depararem hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to gram and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
J. FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum of Undemanding rrr,ul rev: June a, xove
PCoaand CA pa, 1
C CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include time, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected cr revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record infmmation searches, on all personnel
authorized access to CJI in TraCS.
10 Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11, CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recant UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of understanding (TraCS) le, lure 27, 2018
PCDP and CA
0a. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and bust all records created inside TraCS by tiro CA in
accordance with the CSP and FDLE UA.
19. The CA giants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21, The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CH, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either par may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terns of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memorandum of undemandey (Tract) re.: June n, Nis
PCOP and Ca pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oml) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations; commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no farther rights or obligations there under.
McMMOUM of uMRSbndlne (TMCS) rev:lune 27. 3018
rcor and CA pa, 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Arne C'U✓��'
Palmetto Police Department
Scott D. Tyler #099 Chief of Police
Mike Stinson #105 Captain
Printed Name / ID # Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term 'Personnel" are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county IT personnel, and private vendors. The subject of noncriminal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) of the CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
MemonMum of Under nding maCSt re¢hne D,1O0
PCOP and U pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
DurmellOn Pdiee DePeranent , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and:
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CAS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice: ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
MemOraMum ofUMerstandiq Rrarsl rev: June 27. 2019
rSP and a
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access C.A. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accumtely identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TMCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel. and specifically identify any additions, deletions.
or modifications to the IisL
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disquali lying information as it becomes available, every year,
CPO shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files. and slate/national criminal history record information searches. on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reposed or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
t. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPO, the TaCS interface
located m the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, sate, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms ofthis agreement.
14. The CA agrees to abide by all terns and conditions of the most recent UA executed into between
FDLE and the CA.
I5. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum W Undamandlry (rram) ran: June ir, allr
PGae and Ce
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA groats CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logy, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE end/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CA. including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
ofthis Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either pan may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the GAS Security Policy.
lnemanndun, art ande9aMln¢I*nrs) mv: June iv,=8
POOP end CA
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memora Wum of Understandt, (Tra@) revJune -], 2018
PCCV and C
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name ID # Title
017
IDIQrwaC
d Name I ID #
Dunnellon Police Department
Agency Name (CA)
vv! G L
Authorized Signs C
Mike McQuaig D Chief of Police
Mary Edmundson D105 Dispatch/Evidence
Printed Name IID# Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within fire Security PolicyIncluded wifiuin fire term 'personnel "are all
individuals who are Wilked by criminal justice agencies to implement. deploy. and/or maintain the
emnputers and or networks office criminal jurrice agency which are used to access FBI CJIS.systems.
These individuals include city county IT persmmel. and private vendors. The subject ofnontriminal
Justice governmemal personnel and private vendors is addressed in Sections S.1. 1.3(1) of the C✓IS
Securhv Policy, mid the Security Addendum. which can befound in dppamddx H
AaNn..rd. atunderaandine nn61 n.:r.na ar, ais
P[aP and to
Je :.
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS The Clermont Police Department, hereafter referred to as CPD, and the
Cos- Mae Pd. Deparanaa - , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (01) as defined by the CSP, and;
WHEREAS the FDLE CJIS Director functions w the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, ard;
WHEREAS CPD presently bas the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CIL
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprim-based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memoontlum a un remanding (Tn(S) rev: June 27, 2018
PCDP aM CA
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification in accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CH in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon teaming of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, niles and regulations, with
regards to the use of any device accessing CJI and/or TmCS under the terns of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP the CA agrees to have and
operate a Mobile Device Management (MOM) solution as required by the CSP.
Memorandum& uMer emina prrs) reu:lunen,218
acor ere u
P6 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TrsCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records crested inside TmCS by the CA and responses generated
as a direct result of the CA, including user accmmts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CA including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either par may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CIIS Security Policy.
Memorandum A undm nding(Tma) m: Junelr,lala
a paMG
pg.3
29. This Agreement supersedes an prim or wntemporanwus negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have an, further force or
effect, and the parties many such other negotiation; wmmitmem, agreement or writing will have
no further rights or obligations there under.
Memorandum of un4em nding(TnCs) mv: lune 27, 2010
PCDP and G
P8.4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Clermont Police
Charles Broadway 4101 - Chief of Police
Printed Name / ID # Title
ID # Title
Police Department
Hucthins C:hiaf of Pnlina
Richard Jones Lieutenant
Printed Name / ID # Title
The carrem FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation setforth within the Security Policy. Included within the term 'Personnel" are all
individuals who are utilized by criminal justice agencies to implement, deploy, mtdlor maintain the
computers andlor network ofthe criminal justice agency which are used to access FBI CJISsystem.
77tese individuals include citylcounty ITpersonnel, and private vendors. The subject of nonrcrtmtnal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(I) of the CIIS
Security Policy, and the SecurityAddendan, which can be found in Appendix H
Memonndum d WMentanding Ir�t31 rc+aune D, 2018
rcwandu
pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD. and the
Honda Poytecinlo unlveraty Police Depenma,, , hereafter referred to as Contract Agency (CA), are
both criminaljustice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and:
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida. and
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and:
WHEREAS. the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida. required by the CSP and UA to grant and authorize access to CJI within the State of Florida. and:
WHEREAS. CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and:
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and:
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP:
NOW WHEREFORE, the parties agree as follows.
FSIJ will pro%ide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to Cit.
CPD will ensure all personnel provided in Section I, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice OR] for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Le%cI 4 certificates for said personnel.
Memorandum of Understandmg (TraCS)
KDO and A
MY June n, 3036
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions.
or modifications to the list.
g. CPD will notify, the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available. even year.
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches. on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11, CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local. state, and federal laws. rules and regulations. with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA,
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of Understaod., (TraCS)
PCDP and CA ne lune 27, 2018
Pg 2
1 %. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18, The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20, The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
Public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity.
query history. and query responses. and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this .Agreement.
24. CPD w ill forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The tern of this agreement is valid until September 30. 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terns of this Agreement or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
Policies that will guide all parties to comply and adhere to the C11S Security Policy.
Memorandum of anderitanding (TraCS)
Poor and CA revaune 27, 2019
pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation: commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum of Understanding praa;
PCDP and Ca rev: tune 27, 201a
Pg.4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway # 101
Printed Name / ID # Chief of Police
n e F Title
Witness Smature f(
Agency Name (CA)
Authm�orcd Signatory (C
{Ut, " A
'rioted Name / ID #
Nitness Sig re (CA)
Tinted Name / ID #
J,.:. skrat:it ASS.i1r,,.1-
The current FBI (JI,S (,Sp mandates all agencies connected to the FBI (.JIS ,Systems adhere 10
regulation sex forth within the Security Police. Included within the term 'personnel' are oil
individuals y ho are utilized be criminal justice agencies to implement, deploy, and, or maintain the
compmers and or nenvorks of the criminal j ystice agency which are used to access FBI C'✓LS systems.
These individuals include citylcounty IT personnel. and private vendars. The subject o/'non-c
justice governmental personnel and private vendors is addressed in ,Sections 5. 1.1.riminal
5/Il of Cols
Secoeiri Policy, and the Securgy Addendum, which can be found in Appendix H.
Memorandum of enderslandmg 1TraCs1
KDV and CA rev: June 27, 2018
ag.5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS. The Clermont Police Department, hereafter referred to as CPD, and the
IrWien finer Shortie Public Safety DeGaraeera hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquarteredwithin the boundaries of the State of Florida, and;
WHEREAS both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS the FDLE CAS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CH within the State of Florida, and;
WHEREAS. CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the panties agree as follows,
FSU will provide the CPD with a current and complete list of all pommel who require
unescorted physical or local access to CH.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CH prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum of Unders neing rrna) rev: June 27, 2018
PfmPaed CA pg.1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CIL Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurtely identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding airy issues with respect to CH access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CIL is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CH in TmCS.
10. Upon notification/determination of my type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CH in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CH in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TmCS under the terms of this agreement
14. The CA agrees to abide by all farms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Me nonruluo of UndersbMing frrKS) rer June 27, ]Dina
acovandu pg.z
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and on of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CA including but not limited in when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CiIS Security Policy.
Memorandum & Undentanft (naM) rev: June lr, tale
KDF and CA pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agpmneats
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Ne� OIUMersOndln(T 9) m:JuM27,20U
P .WG pg.4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Indian River Shores Public
A t ,Ymed Signatory (CA)
Richard Rosell #997 Director of Public Safety
Printed Name / ID # Title
Tim Dempsey #953 Sergeant
Printed Name / ID # Title
The current FBI CM CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term `personnel" are all
bndwiduals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers anWor networks of the crimnal justice agency which are used to access FBI CON systems.
These individuals =hide city/county IT personnel, and private vendors. The subject of non -criminal
justice governmental personnel and private vendors is addressed in Sections 5.1. 1.5(IJ of the GAS
Security Policy, and the SecurayAddend>m; which can be found in Appends H
Memorandum d Understanding (rraa) nn: June 27. 2018
PWP and CA pg. 5
Traffic and Criminal Software (TraCS)
WITNESSETH
WIREREAS. The Clermont Police Department, hereafter referred to as CPD, and the
Hardee County SheWs Office . hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Taw Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the bommdenes of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the correct FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS the FDLE CJLS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorim access to CH within the State of Florida, and;
WHEREAS. CPD presently has the benefit of contracting with TmCS Florida, a private vendor,
operated and mamained by FSU, which provides access to TraCS, and;
WHEREAS. the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS. CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, is a mennor conaistent with the requuemaats
of the CSP;
NOW WHEREFORE, the parties agree ea follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CH.
CPD will ensure all personnel provided in Section 1, show, are appropriately screened and
named.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CH prior to being granted access. CPD will use its criminal
justice OIU for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel
Maros .dpna'manalmalT�l rev. nine rr, MM
PrY.n CA
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJL Individual information shall include name, date of birth: and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall data to the FDLE CSO regarding my issues with respect to CH access eligibility as
regmred by the CSP and UA.
7. When any change occurs to the list of authorial personnel, the CPD shall provide to the CA the
corrected or revised Est of authorized personnel, and specifically identify my additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To limperiy assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and slate/national criminal history record information searches, on all personnel
authorized access to CH in TraCS.
10. Upon notification/dathrminafion of my type of reported or observed criminal or other
disqualifying activity by an individual authorized access to 01 in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of m individual authorized access to CH in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the teross of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the Cal
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDK solution as required by the CSP.
aremmndum Pfundm WIM(ima) nvmucerr,mla
PmP.M Ch pg. 2
17. In compliancewith the FDLE UA, the CA agrees to have a formal writtenpolicy nestricemg
TmCS access to agency owned devices and forbidding access and we of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all recordscreated inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA groats CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or.
_._ _.... _ troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as descn'bed in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJL including but not limited to when an
individual is added or removed from the lid of authorized users or when an individual on the list
is aaested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of ibis Agreement, or
immediately by the CA without notice upon finding that CPD ban violated the terms of this
Agreement
28. This agreement constitutes the entire agreement of the parties and may act be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the C31S Security Policy.
Memo dum er une.r IM(T�) R+. JUm n, zov
KDPa a pg.3
29, This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, oommitcams, agreements and writings will have no furtber force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
wi further rights or obligations there wider.
1MnnmWum NUWwnmy tTn61 nr.Jun77, aIL
vW andG pg. 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Witness Signanae
)N/ l
Printed Name /Il
Hardee Countv Sheriffs Office
1
Arnold Lanier / 101 Sheriff
Panted Name / ID # Title
Witness
Eddie Davis / 102 Captain
The current FBI C.0 CSP mmcdates all agencies connected to the C./ISsystems adhere to
regulation set forth within the Security Policy. Included within the term ' personnel" we all
individuals who are utilized by criminal justice agencies to implement deploy, and/or maintain the
computers and/or networks of the cnminal justice agency which are used to access FBI C1ISsystems.
These individuals include city/county IT personnel, mid private vendors. The subject of non -criminal
justice governmental personnel and private vendors w addressed in Sections 5.1.1.5(1) ofthe CJIS
Securty Policy, and the SecwW Addendum, which can be found m Appendix H
Memm .& U,drnfaMF6lTn61 m^.June 17, MA
pmp.a (A
ng. $
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
vei" SpnNs poape pe s m"ent , hereafter referred toes Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bum of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJl) as defined by the CSP, and;
WHEREAS. the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CII within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CIL
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendurm, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum of UMemantli,p (TOCs) rer. 1..27, 2018
PCDP and CA
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCs.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
comected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CH in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJ I in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TmCS under the terns of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as regaired by the CSP.
Me=o Mum M UMerstandle, pra(s) rev lure 27.2018
POOP aM CA
P6-2
17. In compliance with the FDLE UA, the CA agrees to have a fennel written policy restricting
TraCS access to agency owned devices and forbidding access mid use of TmCS on personally
owned or public devices.
Is. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE CA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
tire CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CA, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The tern of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either pan may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties ad may not be modified or
amended without written agreement "muted by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CIIS Security Policy.
Memorandum of UMerean iina pracS) rev: rune 27, 2019
Pero and CA
pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or =I) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; conunitmem, agreement or writing will have
no further rights or obligations there under.
We ancumof Unda Wndhn,(TmCS) re.J.l],rare
PCDP and cn P4 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
a,uwms i...ay mtW Chet of Police
Printed Name / ID h Title
Witness
Palm Springs Police Department
Thomas Ceccarelli 100 Chief of Police
/IDH
Name /
Title
101 Support Svs Manager
The current FBI C71S CSP mandates all agencies connected to the FBI CJIS systems adhere to
mgidanonsetforthwithinihe Security Policy. Includedwitldnlheterm "personnel"amall
individuals who are utilized by crtmirtnd justice agencies to implement, deploy, andtor maintain the
computers andior networks of the crimmal justice agency which are used to access FBI CJIS systems.
These inatividuols include city beery IT personnel, and private vendors. The .subject of noncriminal
justice governmental penan el and private vendors is addressed m&cvons 5.1.1.5(1) of the CJ1S
.Security Polity, an/ the Security Addendum, which can be found in Appendix H.
Wmmandum M DndemUndim (TreCS) J. 27, 2018
PCDP nd CA pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
P. oots state G Ilne ftl" oapsnmwt , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies. formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (01) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida. required by the CSP and UA to grant and authorize access to CA within the State of Florida, and:
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor.
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes. and:
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows.
FSU will provide the CPD with a current and complete list of all personnel who require
unescored physical or local access to CJI.
2. CPD will ensure all personnel provided in Section I, above. are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prim to being granted access. CPD will use its criminal
justice OR] for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check the signed security addendums. and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum oNMIM.ndin, (rncsl rM: lure 27,:016
PCDPand CA
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided.
Social Security Number or unique identification to accurately identity the individual.
S. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel. and specifically identify any additions, deletions.
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year.
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS. the CPD shall
immediately notify the CA via formal Correspondence of the individual's activity.
IL CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terns of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16, If the CA intends to use mobile devices (as defined in the CSP). the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum ofUnder#andi n, (TraCS) rev: June 27. 2018
POOP and CA Pg 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
Is. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA. including user accounts, account access and audit logs, user activity.
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement,
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The tern of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
memorandum or Understand, nra091 m:lure z], 3018
PCoPandG
Pg 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect. and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Wnfonndum of OMentanding nfaC$) rev: Junev, zOrB
PCDP and CA
" 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Clermont Police
Authorized Signatory
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Witness
Printed Name / ID # Title
Pensacola State College Police Department
Sean Fagan #900 Chief of Police
Shane Brannock #901 Asst. Chief of Police
Printed Name /ID# Title
The current FBI CJIS CSP nxuu/ates all agencies connected to the FBI CJIS systems adhere to
regulation sellorth within the Security Policy. Included within the term "personnel', are all
individuals who are utilized by criminal justice agencies to implement. deploy, and/or maintain the
computers and/or networks ofthe criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county IT personnel, and private vendors. The subject ofrton-criminal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) ofthe CJIS
Security Policy, and the Security Addendum. which can be found in Appendix H.
Memaandum Of UnderstandIng (ToCS) rn:lune z], zo19
PCDP and CA 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Melbourne Visage Police Department , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJl) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS. CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS. CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CIL
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting Fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Leve14 certificates for said personnel.
MemoraMum of Understanding (Traa) rev June Zr, rale
PCnP and CA p.. I.
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CII inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
S. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CII, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CII in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CH in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CH and/or Tr sCS under the terms of this agreement.
14, The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Wmm Mum d Undersnndin8 rrma) rw:lune ir, 2018
PCDP and CA PC 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized was or when an individual on the fist
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and rosy not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memorandum of Understanding (TraCS) rem. June rr. 3039
POOP and CA pi, 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Mamerandm of Undwstvdina trr&N rw.Nw 2r, 2ara
PCDP. CA Pe.4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Clermont Police
Authorized Signatory (CPD)
Charles Broadway #101 Chief of Police
Printed Name / ID it Title
/i l IlFit/ L_B
Witness Signature (CPD)
l�ll/Je '�iC/✓%� ffC �/1LV/% J/=mil
Printed Name / ID # Title
Melbourne Village Police Department
Agency Name (CA)
Authorized Signatory (CA) j
Jack King 801 .
/�— Chief of Police
Title
Gary E. Loos V034 Sergeant
Printed Name / ID # Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJISsystems adhere to
regulation set forth within the Security Policy. Included within the term "personnel " are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county IT personnel, and private vendors. The subject of non -criminal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) of the CJIS
Security Policy, and the Security Addendum, which can be found in Appendix X.
Memenndum of Understanding urea) rev:lung 27. 2018
POOP.M CA f'k
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
nesetu Ooumy snemms Office , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (C)I) as defined by the CSP, and;
WHEREAS. the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida. required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS. the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and:
WHEREAS. CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP:
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section I, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check. the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum of UMerst"Ina IrraCu rev:lum lr. 3018
PCDP and C0.
pg.l
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CA. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions. deletions.
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -baud check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CA in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
I I. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices In defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of Under daMing (Tots) RP: June 27, 201S
rcoP and u
q.2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both patties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the C11S Security Policy.
Memgandum d UnderHAndIng (rr.U) W. June 27, 2018
PCUP and CA
pg.3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum of Understanding (naCS) rev. June 22, 2018
KDP and
pg.4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway # 101 Chief of Police
Witness Signalure(CPD) II
�iGh2 ro,,t r 1YA;,17 fit
Title
DeSoto County Sheriffs Office
Agency Name (CA)
James Vitali 34-2 Undersheriff
e / ID h Title
Lieutenant Robert Woods 34-15 Patrol Commander
Printed Name / ID M Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term "personnel'• are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include cily/counly IT personnel, and private vendors. The subject of noncriminal
Justice justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(I) ofthe C✓IS
Security Polio, and the Security Addendum, which can be found in Appendix H.
Memmandum o/ anderstaMBia/rma) revaune 27, W18
K(W aM CR
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS. The Clermont Police Deparmrent, hereafter referred to as CPD, andthe
he -VA ca- "E oi� F- u"Ill V=C , hereafter refened to w Contract Agmey (CA), are
both criminaljustice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CILS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CH within the State of Florida, and;
WHEREAS. CPD presently has the benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TmCS, and;
the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained
CPD will fingerprint and submit the requisite identification information on personnel who require
tmescorred physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
M aeanaum of Rr+al re June 27,202S
KDP and cn pg. t
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CH inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. when any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list
g. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/deter rou ation of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled m use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA mecuted into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Managemeut (MDM) solution as required by the CSP.
memoranaum ar rases) rem. rune n, 20M
r(DY CA Pit 2
IT In compliance with the FDLE UA, the CA agrees in have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill say and all public records req tests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access OL including but not limited to when an
individual is added or removed from the list of authorized users or when an individual oa the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement or
immediately by the CA without notice upon finding that CPD has violated the tarts of this
Agreement.
28. This agreement constitutes the entire agreement of the patties and may not be modified m
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
M .rzndunn nfunEei ndig(fraa) June n. WM
PCM and CA
pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written m oral) and wnhugs between CPD and the CA with respect to the subject matter hereof
All such other negotiations, commitments, agreements and writings will have no fmther force or
effect' and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
MemmM dundm M rr ) rt JUM27,2%3
PCVPaaAG
PB 4
IN WITNESS BEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Witness Signatore (CPD)
Printed Name / ID # Title
NGW \_oLL (,supf 'tLpRhOA�'•1G6 �_3EYAiZS t`cv6aT
Agency Name (CA)
4-231
f7
The current FBI CIIS CSP mandates all agencies connected to the FBI CIISsystem, adhere to
regulation setforth within the Security Policy. Included within the term "personnel" are all
individuals who are utilized by criminal justice agencies to implement. deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CJISsystems.
These individuals include city/county IT personnel, and private vendors. The subject ofnon-criminal
justice governmental personnel and private vendors us addressed in Sections 5.1.1.5(1) of the CIIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
rnenonndum of unaottaneina lTraal rav: June n, 308
V PandG pg,5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS The Clermont Police Department, hereafter refened to as CPD, and the
sewarze Poem Pd� Dapanmam _ , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the Stale of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TmCS Florida, a private vendor.
operated and maintained by FSU, which provides access to TmCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section I. above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice OIU for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memoraneum & UMerstft (TraCS) ryv:lwrc V. x1s
KDPard CA
pg.l
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year.
CPD shall perform a namobased check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CA in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
I I. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
nremoranaum ofunae acing (Taa) nv: mnerr, mra
KMand C,l
P8 2
17. In compliance with the FDLE CA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TMCS by the CA in
accordance with the CSP and FDLE UA.
19, The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
rnm,wandum awd.nt ndi, (Treat re :.un<zr, zma
p p.reu
pg.3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect m the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
aeemwandum mundmnamma I*raesl re.:m�e n, xme
KDPaMG
pg.4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Sewall's Point Police Department
Tina
Witness
Chief of Police
Kathryn A. Barbera Police Administrative Assistant
Printed Name / ID # Title
The current FBI CJIS CSP mwdates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term "personnel"are all
indNiduals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
camputers and/or networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include ciVeounty IT persornel, aml private vendors. The subject of non -criminal
Justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) ofthe CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
usemomndum a undenc.mmslnxsl W:June n, MISnwc ands Pa 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
nuamm eaaur Police oavanmem , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (C11S) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE C11S Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CA within the State of Florida, and;
WHEREAS. CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and:
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section I, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice OR] for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum or Understanding ]TraCS) rev: June 17. 2013
PCDPand A
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify anv additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
It. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CA in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
memorandum of Understanding (TraCS) revJune 27, W18
PCoP and CA fig,
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPU nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terns of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memorandum of Undemanding (TraC51 rev: June 27, 3019
KOe and CA 0
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum of uMers nd.ng Ma61 rev: June n, zo's
rcua and CA
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Clermont Police
Authorized
Charles Broadway # 101 Chief of Police
Printed Name / ID # Title
Atlantic Beach Police Department
Agency Name
F r.�)
Authorized Signatory (CA)
Michelle E. Cook #1219 Chief of Police
Printed Name / ID # Titc
Witness Signatur�
Charles S. Jamison #1159 Sergeant
Printed Name / ID #
l itle
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term "personnel "are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include city county IT personnel. and private vendors. The subject of non -criminal
justice governmental personnel and private vendors is addressed in Sections 5. 11.5(1) of the CJIS
Security Policy, and the Security Addendum, which can be found in Appendrx H
Memorandum of understanding (Tract) new: June 27, 2018
PCOP and <n
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
A =nw stx g t care nepannart , hereafter mlerted to as Contract Agency (CA), arc
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida. and;
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (C11S) Security Policy
(CSP) for access to state and national Criminal Justice Information (C1I) as defined by the CSP, and;
WHEREAS, the FDLE C11S Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and:
WHEREAS. CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS. the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS. CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CIL
CPD will ensure all personnel provided in Section I, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who requim
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendum, and the completed Security
Awareness Level 4 certificates for said personnel.
MlmatsWYm of nMlRI1rM'uig R�+lSI ,ev: luM 27. MIS
PNPiMG
P6 t
4. CPD will maintain a current and complete list of ail personnel who have been authorised to
access CJI. Individual information shall include name, date of birth. and ifpreviously provided.
Social Security Number or unique identification to accurately identify the individual.
i. CPD shall provide to the CA the list of all personnel who am authorized access to CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to C11 access eligibility as
required by the CSP and UA.
7. When any change occurs to the list ofauthorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include. but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of mporud or observed criminal or other
disqualifying activity by an individual amhorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
IL CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TmCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
I6. The CA agrees that it shall make use ofthe TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of Vndermand,ng noC) rev. t,,,,r tt Will
PCDP and Co
ns. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD our the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user acmunts, account access and audit logs, user activity,
query history. and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CA, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The tern of this agreement shall commence on the date the Agreement is signed by both panics.
26. The term of this agreement is valid until September 30. 2020.
27. Either pan may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated temps of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terns of this
Agreement.
28. This agreement constitutes the entire agreement of the panics and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all panics to comply and adhere to the CIIS Security Policy.
MemonMum of UndenfaMLV tropes) mr•J.27 pia
PCW AM CA
09- 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
w.mr.mndu�."O (Trrt57
�CA pa 4
IN WITNESS I IEREOF. the panics hereto have caused this Agreement to be executed by the proper
officers and ollicials.
Clermont Police
Authorized
Charles Broadway # 101 Chief of Police
Printed Name / ID # Title
Lil�flN
Printed Name / ID It
Altamonte Springs Police Department
AgerNy Name (CA) n n
r —
thori d Signatory(C
Dan Smutz #331 Chief of Police
Printed Name / ID # Title
Terence Nicolas #525 Commander
Printed Name / ID # Title
The current FBI CJ1S CSP mmndales all agencies connecied io the FBI CJIS syVengs adhere to
regulatinn sel fnrlh within the Security Police. Included within the term 'personnel" fire all
individuals who are utilized by c'rirninal justice agencies to wipleinem, deploy, ana for maintain the
computers muLor networks of the criminal justice agency which are used to access FBI CAS Wtems.
These individuals include ciry/county IT personnel. mu/ private vendor.., Tire .subject o firon-criminal
justice govermnental personnel and privole vendors is mid, essed in Sectionv 5.1, 1.5(1) of the CJIS
Security Policy, and the Sectiriq, Acklenduin, which can he fonmd in Appendix H.
Mlmw"W of UodWO"jng nx) rcr. lwe 27, 2ala
Pn1P.r (A
pg. 5
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1.
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Vera mace Pogca nepennnat , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements ILIA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and:
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida. and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor.
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on persormel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice OR] for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
MemMndum of Anders nding Irma) rry; June r)pig
rcoeendca
Pg t
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CIL Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions.
or modifications to the list.
8. CPD will notify the CA in the event that an individual. whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name•besed check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
11. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing C11 and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
is. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Mannorandum of Unde6unding (rraal rcr.lune V. 3018
KW and CA
P6 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
is. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TnaCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CA. including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25, The term of this agreement shall commence on the date the Agreement is signed by both patties.
26. The term of this agreement is valid until September 30, 2020.
27. Either pan may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
29. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memorandum of Understanding (TnaC$) rN: June 27, 2018
PCUP and CA
pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum nl ande¢tftl tTraCSi rev: June l] ]ara
tKW and CP
PB 4
IN WITNESS HEREOF, the parties hereto have caused this Agreemem to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
>!e/1e
Name / II
Vero Beach Police Department
Agency Name (CA)
(CA)
TU v�4+l.wn R. W1v'*e 0141 S4
srert5 ^Td
Printed Name / ID # Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term "personnel" are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county ITpersonnel, and private vendors. The subject ofrmncriminal
%ratite governmental personnel and private vendors is addressed in Sections 5. 1.1.5(1) oJ" CJI15
Security Policy and the SecurityAddendum, which can be found in Appendix H.
nd MemMndUnnerIIaMiry RnCsl
ree:lwre l). 2016
VCCP aCA A
pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS The Clermont Police Department, hereafter referred to as CPD, and the
cay m oarmea aeacn smroa Depvlmem w vuaik satew , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security policy
(CSP) for access in state and national Criminal Justice Information (CJI) as defined by the CSP, and;
W R� the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and amharim access to CJI within the Stare of Florida. and;
WHEREAS, CPD presently has the benefit of contracting with TICS Florida, a private vendor.
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and:
WHEREAS. CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows.
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CA prior m being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
M...r tlum O WMen[andmg ITprs)
PMP aM CA rw: iur,e 27, 111
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CAL Individual information shall include name, date of birth, and if previously provided.
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions.
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI. is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and smte/nstional criminal history record information searches, on all personnel
authorized access to CJl in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of U.dxstandhg (Treat
rrnP and cA rar ,,, n. a>, zore
pg. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TMCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorind to access Cdl, including but not limited to when an
individual is added or removed from the list of author nd users or when an individual on the list
is arrested.
23- CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The tern of this agreement is valid until September 30, 2020.
27. Either par may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the C71S Security policy.
Me ndum&uMer naing(Tn6)
PCW ana Cq rt.aune art, ¢ale
Pit 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment. agreement or writing will have
no further rights or obligations there under.
Ma marandum df Undemanding (TMa)
P Pand G
•C/: Jule 2, W,
09
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway # 101 Chief of Police
Daytona Beach Shores Dept of Public Safety
Agency Name (C
phan DQ64ns y / SH404 Director
Name / m #
Joanne Sweeney / SH453 Admin Assistant
Printed
Title
The current FBl CJIS CSF mandates all agencies connected to the FBI GIS systems adhere to
regulation set forth within the Securi tofu . Incl
individuals who are utilized N cY tided within the term 'personnel' are all
by criminal justice agencies to implement, deploy, computers atuUor networks of the criminal 'astice a p a and/or IC system
These individuals include city/county IT and p which are tired h access FBI nJ csystems.
personnel and private vendors. The subject ofncthe Cils gl
justice governmental personnel oral private vendors is addressed in Sections 5.1.1.5(I) if the CJIS
Security policy, and the Sec wily Addendum, which can be found in Appendix A
Memorandum a Undemanding (rnal
>CW and G reYaYM 27, 11,
pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS The Clermont Police Department, hereafter referred to as CPD, and the
Eustis Pngce oepamnerw hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FOLE), and;
WHEREAS CPD and the CA are headquartered within the boundaries of the State of Florids, and;
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and, -
WHEREAS the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS. the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and rra[ional fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP,
NOW WHEREFORE, the parties agree as follows,
1. FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prim to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprim-based records check, the signed security addenda ms, and the completed Security
Awareness Level 4 certificates for said personnel.
Meu o ntlum or understanding maar rtvaune D, MISp .ndG
pg. I
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include time, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJ1 access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, bat not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in Trai the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, odes and regulations, with
regards to the use of any device accessing CJI and/or TmCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Mmwrandum of Understanding (Tra(S) rev: JYro 3J, 2018
RMP add U 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO,
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terns of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies thin will guide all parties to comply and adhere in the CJIS Security Policy.
Memanndu a of Understanding nna61
gent/ and Ce re : June 27, 2010
pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum d andeisfandin8 Rra¢I P vtlG rer.June 27, ml8
pg. 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway # 101 Chief of Police
Printed Name / ID # Title
Eustis Police
T. Calhoun / E1 Chief of Police
I fle
(CA)
Kenneth D. Elirkhofer / E3 Captain
Printed Name / ID # Title
The current FBI C✓IS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term "personnel" are all
individuals who are utilized by criminal justice agencies to implement. deploy, am0'or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county IT personnel. and private vendors. The subject oJ'non-criminal
Justice governmental personnel and private vendors is addressed in Sections 5.1.1.5U/ ofthe CJIS
Securiti Policy, and the SecurityAddendum. which can be found in Appendix H.
Memorandum of Ondersbndin,, lTnC51 Pmn and cn neu: lynp 37, 1018
08 �
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
VMEREAS The Clermont Police Department, hereafter referred to as CPD, and the
Lighthouse Point Police DepaM»nt hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS. the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to Of within the State of Florida, and;
WHEREAS CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS. CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CIL
CPD will easure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
M Omndum&unders mmffig(ta ) W. 27,2018
POP.M G
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CIL Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access in CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorzM personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whetter seeking or already authorized
access m CJI, is denied such access by the FDLE CSO.
9. To properly assess my potentially disqualifying information w it becomes available, every year,
CPD shall perform a name based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/dP+•munistion of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the indiwdual's activity.
it. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CA in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, Hiles and regulations, with
regards to the use of any device accessing CJI and/or TmCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution w required by the CSP.
Memorandum of Undervanad, tech) rer.June27,2018
P Pand G
pg. 2
17. In compliance with the FDLE CA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fiilfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Ag matent is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon funding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD bas violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Me nndum of nnde Mfng(Tma) rer.lune inn, W18
P PandG
PB 3
29. This Agreement supersedes all prior or contemporaneous negodWons, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Mmomadum of understanding (TraC$) rev June 22, 2028
PCOP and G
PB 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Prmte / ID # Title
Authorised Signatory (CA)
Witness
Trt &'j -*31S G
Primed Name
The current FBI CJIS CSP mandates all agencies connected to the FBI C US systems adhere to
regulation set forth within the Security Policy. Included within the term ' personnel"are all
individuals who are uttlixed by criminalimace agencies to implement, deploy, and/or maintain the
computers and/or networks ofthe criminal justice agency which are used to access FBI CIN systems.
These individuals include eity/counry IT personnel, andprivate vendors. The subject of non -criminal
justice governmental persomnel andprivate vendors is addressed in Sections 5.1.1.5(I) of the CIE
Securny Policy, and the Security Addendtan, which can befould in Appendix H
Ma Ooiwum of end. mina (rr+cs) re:nonn,zma
e[ee and CA pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Pod nim.y Pone D.,ram wt , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes in utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum or Unde,tanding ITra61 rev:lune 27. 2018
KDP and CA
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
S. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CH in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
IL CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TmCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
is. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Wmonndum of Undennndina (Tma) rmaune 27, Was
POW and G
PB 2
17. hi compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned its described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both patties.
26. The term of this agreement is valid until September 30, 2020.
27. Either pan may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon fording that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy,
Memm Mum of eMa Miry CTI cs% m:Jum27,203E
KW and CA
pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
hfi m aiaoOf WingMa+a) r4a:aor zr, lal4
pclw ra pg.4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway # 101 Chief of Police
Printed Name / ID # Title
Title
Port Richey Police Department
Agency Name(CA) _
--� -7)
Authorized Signatory (CA)
Gerard De Canio Chief of Police
Printed Name 11134 /I Title
Michael Koch Police Captain
Primed Name / ID # Title
The anent FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation setforth within the Security Policy. Included within the term 'personnel- are all
individuals who are utilized by crannud justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CAU systems.
These individuals include city/county IT personnel, and private vendors. The subject of non-eri hard
justice governmentalpersonnel and private vendors is addressed is Sections 5.1. 1.5(l) ofthe CM
Security Policy, and the Security Addendum, which can be found in Appendix K
M QnM= of umenamwa meai W. Jaen, mra
P .ndra ps,S
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
t ,._I_ r,-P11 J:
rS� WITNESSETH
WHEREAS, The Clermont Police Department, hereafler referred to as CPD, and the
Florida Atlantic University Police Department" , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows.
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJL
2. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
1. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to Cll prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
memorandum of Undemtanding (TraCS) revUune 27. 2029
POOP and CA Pg
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name. date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
S. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CH access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
to. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum or Understanding (TmCS) reuJune31.3015
PCDP and CA Ug 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terns of this
Agreement. -
28. This agreement constitutes the entire agreement of the panics and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memorandum of Understanding trtaal rev: June 22. 2018
P Pand U pit 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the panics to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum of Unde,4a ing(T,.CSI rn Jum 27, 2018
PCDP and CA pg_ 4
IN WffNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Printed Name / ID # Title - - I �'NERS
'1_s. Ll
Florida Atlantic University Police Department ZDOFTRUSTEES
Agency Name (C_N
Witness Signature
Name / ID #
n
t dNeCAS CSP mandates all agencies connected to the FBI CJ1S _systems adhere to
d a 1 s'''If 0on'16"@iAM within the Security Policy. Included within the term "personnel " are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county IT personnel, and private vendors. The subject of non -criminal
justice governmental personnel and private vendors is addressed in Sections 5. 1. 1.5(1) of the CIIS
Security Policy. and the Security Addendum, which can be found in Appendix H.
Memorandum of understanding(rra(S) rev: June 27.3018
PCOP and CA
f+K '1
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
/y/y/lr.E. POZ'e ~AC Ane)P7. hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to gram and authorize access to Cll within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -baud records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJL
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum of Under andina(TraCS) rev June Sr, 2018
PCPV and CA Pg' 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include time, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and s[atatnation it criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
I1. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled muse, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of undentanang ffmCS) rev: June 27, 20ra
PCDP and CA Pg' 2
17. in compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
I8. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TrJCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terns of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memorandum of underrtannine (Tma) rev: June 27, 2or8
PcoP end rw pB- 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no firther force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Men wand um of UnderrtaMing (TraCS) revJune 27, Iaa8
rCDV and P&,4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Witness
H'/N76Q PARK fW1e—c AWT
Agency Name (CA)
4'Z �
Authorized Signatory (CA)
M/CH.9E4 Arif z— PF PDLrC�
Printed Name / ID # Title
Witness Signature (CA)
Printed Name / ID # Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term 'personnel" are all
individuals who are wilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the crienoud justice agency which are wed to access FBI CJIS systems.
These individuals include city/county Irpersonnel, and private vendors. The subject ofnon-criminal
jwfice governmental personnel and private vendors is addressed in Sections 5.1. 1.5(1) oflhe CAS
Security Policy, and the Security Addendion, which can be founix H.
in Append
Memarzndum a un&niten iu%Um6l RegntFe�4 `I G (G rev June 27, Sala
PP emu Pg. 5
L 6"g
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
AUAgEAli The Clermont Police Department. hereafter referred to as C'PD, and the
, herein referred to as Contract Agency (CA), are
both criminal Justice agencies, fnlmeRy recognimd by the Federal Bureau of investigation (FBI) and the
Florida Department of Lain Fnforceriew (FDLF), and:
WHEREAS. ( PD and the CA are headquartered within the boundaries of the Suite of Florida, and
WHEREAS, loan C-PD mid the CA have entered in Crim nal Justice User Agreeniena (UA) with FI)LF.
and are required to abide by the current FBI Criminal Justice Inlormauon System (C)IS) Security Polley
(CSPI lire ,¢ccs to nett and national Criminal Juance information (01) as defined by the ( SP, and'.
WHEREAS, the FT)LF CJIS Director functions as the CAS Systems DRicm ICS01 for the Slate 01
Florida. required by the CSP and UA to grunt and aulhonza access to CA within die State of Flunda, and'.
WHEREAS, CI'D presently has the beneft of cumracung with TmC'S Florida. o private vendor,
operated and maintained by FSU, which twovides access in TraCS, and:
WHEREAS, the CA wm hes to uaf>c the (PT) FSU TraCS Systems for law enforcement purposes. and.
WHEREAS. CPO a willing to Allan, individual background acrwning inf lmatrun oblattied from state
and national fngerpnm-based record, checks with the CA, in a nanrmr consistent with the requirements
of the CSP.
NOW WHEREFORE, the panics agree as follows
FSII will provide the CIAD With a currrnl and complete list of all persurael who require
unescorted physical or local access to C'JI.
C Pit .,It ensure all personnel provided in Section I, above, arc appropriately scricened and
trained
CPD will fingerprint and submit the mgamie idcnuficalam information on personnel who require
unescorted physical or local access to CJl prior to being granted uceess. CPD will use its Criminal
Juuicc ORI fur submitting fingerprints required by the CSP and UA ( PD will retain the
fingerprint -based records check, the signed security addendums, and the completed Securitt
Awmcnc,v Level a certificates fa said personnel.
uw.w.w�eum am.xsi .a+. war rr sate
KeW aM lP
a ( P) ud1 nlaoomii a curtou mid cantplcte Irst of all prrxmnel who'n3w beet uuthnnled 10
aces. CIt Individual mfa mauon slsall Icefude name. date of birth, and it prav oualy prosided.
],a jai S,,Lka iv Numhei al unique ulnmficalum to accurately rdentify the individual
< t"Pf) .hall ryocide to the l -A the list of all personnel who are mithorucd access to ( If inside
l:af
o. CPD>Iiall deter to the FDLF Cliff regarding any issue& with resycct a, CJI access ellgibdtty as
requued by the CSP mad CIA.
When mp change uccuru to the list of authorized persunnet, the CM *kill provide to the CA the
narecind or rrvrsed list of authorized perssmml, met specifically tdcnbf,Y sup uddtbnua, dcicuun>,
of in ahticatioru to the Iwt.
s ('PD will nouly the CA it the event that an mthwdual. whether seeking or alreatty aulhonxed
... rss to CI, 1> deoird such seem In the MILE CSV
Y. III ph,perly awe. any p jaasiadlY disquelifymg mfamurmn as n become avmlahle. CIVIY Year.
( III) avail perform a a ix -based check via the FCIC nseaage switch. to Include, but inn Itmued
hot filesand sfatc'national criminal hta of tccnrd infiimseuon scurchcs, sm all pasomel
authm.<ed acees& (o C'JI in IYaCS
I o I fso, notllicuttmvdcinmutahrni of msv ivpe of reported of observel cnmmal III other
dl&guahfying activity by an Individual auttwnud access to Cfl in TraCS, the CPD shall
msnsadiaeIv aoufv she C A via Cannal cotresp aulcme of the inn iviMwl l activity
PD shall unniediateh na aly the CA upon [owning of the lenniriataon or &w.penaion liom
ernpoivment of an imbvaluisi authorized access to C )I in TnCS
12 1 he t A .hall be entitledeto me. thnwgh agenu and employe" of the CPD, the I ral.'S interface
I,i.aled at tic CPD tier the purpose of gaming access to mtdrmuuon Systems Ibt law enlnrcerrrem
purpti>cn
I . I he CA ugreca ui abide by all apphwldc fiscal, state, and fedeal taws. iuic> and regulation.. wish
rcganh to the we of any device accessing CJI anif or TraCS under the (emu of this agreemenl
Id 1 tic t A agrees w abide by all term, and .andtbtm& of the maw recent LA cleansed ink, between
FDI F and die CA.
['I, (.A agrecn that It shaft make use of the list S acnraa In a,mphmtcr with the l III'
n It the ("A intends to use mantic dc,xcs tas defined in the C'SPI, the ('A agnVv to have anJ
operate a Mohde Desnce Management WIW I ailut on as required be the CSP
iVenuwu.p....e, � N� awa�M nraCp� m Jw J )Via
I' It, . omplism, vnlh the FULF. UA. the CA .pees to base a frontal omen pnilcy reshwuag
I rat-S acxss it) agency owned tkviccs and forbidding access and use ot'1'ro('S tin personally
o11 tied or public devlcn
t % The ('a grants (.-PI) perunmwon to retain and host all records created onside Ira( Shy the ('Ain
o¢ordarxc uah the CSP and FULL UA
19 The C A grants CPD and atorensenumed personnel provided to section I permission h+ cow and
rcate ieeurds it FSt' Tral'S m behalfof the C A solety im the purprt of itunnng or
troubleshooting
20t he I ague.:,, that nn0set CPD nm the aforrnumwned penumel provudcd or w0lun I arc
icsponsibic liar fulfilling public records requesa m behalf of the CA. CPU agrees to forward all
public records requests it rccclVp for iccurds created and or owned ass described in section 14 by
the ( A It, the ('A
21 the ( A rcta,ns ownership of all record, created uuude Rn('S by the CA and rc,pouca generated
.l, - .lirc,i ie.uh nl the CA. mduding user aacaaua. account acceu and audit lugs, user activity.
query Instonand query n spurs cs. and agrc" to fulfill any and all public records requests,
mgardmg those rTmola
.._ ('till agrees that the current 1'cmtnal Ageixy Coordinator IT AC) of the (.A a, recorded with
FULF. and m the current agency, head within the CA shall be mWfied by CPU of updates and
iniormaoun regarding perwrnnel authorived lit access ('11. including but nut f crowd to when ao
mdivWual is added or rcnoscd from the list of suthonred users or when an nafividual on die list
, uoc"wd
( I'll +hall ha.c kwo"ad wTinen guidelines derirnng the procesan asuxali d with miplemenutia;
uilhi. lgrccnein
24 ( I'D isdl ti,nvad u.opv tat this Agiccownt ,(the I'D1.6 t.SO
25 The rtrui of tbos agiccmenr shall cotmimace on, the date the Agreement is signed by kith pout.
Its 'flit rem of this apccnxnl Is valid until September 10. 2020
I nhcr purl navy tenmnale this Agtccrmnt upon thus% 1101 dvy, written noucc or imniedtatcly by
( PU wuthow mace upon finding that the CA bass valined Iona of flits Apeennnot. Of
unuxNarch by the CA wahout nmicc upon finding flat CPD has violated the lerms of tills
All, ccnxnl
:x This a filet m Constaures the enure agreemem of the parnn and army not he nwdifued or
amcndrd wnhuw written isip"nsent estecutnt by both funniest, and establishes pnoccdures and
padaacs that will guide 40 patties to curnply and adhoe to the (.11S Sorcurny Policy
si.�.,�.a..m s ...a..,o„ew n•� o, •n .,... n, >m s
:u fins Agtennew nupcjwtl m all pntu nr cunternqumaxu neguuanous, iamnutmcnte, agrcemttcts
I wnacn or um i and unimgs between l PD and du f P. with rc"O to the cubfem martin hcrcot
\II .uch ,uha negtxmtum., cnmmitmanu. agrmn,mitx and wnungn will have u, funhn Puce on
ci Lett. aui the punu% cu any wch udmr neguueuwt, canunrtmenl, agreemeni w wrung wdl hnsc
,,, ! nhcr nghm .x obhganam chat under
IN W 11'NL.hS IILRf OF. the partwr horto lulvc caul d this Allraetmlu to he e.ecutcA by the [Nola
oiliccrs and ollinhls
Chisrlcs Btuudway albl lhtel'ol Puhcc
Prmtcd Name ' 9) a Talc
Cafunr II. t�ahlt C.Ryrt.u.i
Ar-i Namc (C'AI
l
AUthurind Siµamon tt..
J.,—, -1. - V: C
&Aal fi 171077 4LySttu{ to (4-xi i ?elite
Primed Namc ID - Title
The , ur.e.a FBI (Jl! CSP mandates all agrm'tes cow,tev l W the FBI l'JIS si xtrml adhere to
rrAmlaaaa ssa lash uathui the Se.vrrn Pali" Included mihur thr trim personnela.e all
tm)nadual, .,h,, arc unitzed in rnmt W hats:, agrnrvrr W tmplemrnC derdrn-. andar. muoifam the
. ompurers .and.or netu ,b oI the rnmrnaf Juutcr age sci, which am wed to at, rss FBI U/S nsie ,
These mdiwduals rm ludr cun¢wunn, IT prnamuri, andprnwtr wndnn Thr auMr<a at nun-r•imrnal
/user go.erumeraal persa.tnrl and pnswse trmMes is addmcaed to Set lion.. J 1 1 sr 1 i lit the ('IS
.SrvvF rn Palm. and rhr Ser inn Iddrndum..,'hrth can tw mind Ln 4ppend<t II
Me1„BanM.m..MUMen:.Mri RrC$:. .ti �.ry .l. lUia
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Bbudaroxm vosde oepmunan< hereafter referred to as Contract Agency (CA), are
lath criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Caw Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CII) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florids, and;
WHEREAS CPD presently has the benefit of contracting with TmCS Florida, a private vendor.
operated and maintained by FSU, which provides access to TmCS, and
WHEREAS, the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
I. FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CIL
I CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendum, and the completed Security
Awareness Level 4 certificates for said personnel.
WmomMum d Undemanding trnaj ,w:lune err, zoa4
CPnand CA pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TrdCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rues and regulations. with
regards to the use of any device accessing CJI and/or TmCS under the terms of this agreement.
14. The CA agrees to abide by all tereas and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum MUnd.Ws dl, (TR6) rev: mne ar,xona
CPD and CA
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS an behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of a]I records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD or updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memorandum of Understanding (Tma) r :lane 2r, 204
Can and CA pg. S
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum of UndersMnding Rraal mJwe n, 2M.
mD and U :'y.
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway 4101 Chief of Police
Printed Name /1D # Title
Blountstown Police Department
Mark Mallory 001 Chief of Police
-P,
Witness
Pat Padgett Admin. Asst.
Printed Name / ID # Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set fort: within the Security Policy. Included within the term "personnel" are all
individuate who are utilized by criminol justice agencies to implement, deploy, and/or maintain the
computers and/or networks ofrhe criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county IT personnel, and private vendors. The subject of namcriminal
justice governmental personnel and private vendors is addressed in Sections 5. 1. 1.5(7) of the CJIS
Security Policy, and the Security Addendum. which can be found in Appendix H.
Memorandum of andecoanding Ruts/ m'. mne n, five
VCW and CA e
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS. The Clermont Police Department, hereafter referred to as CPD, and the
Graceville Police Department , hereafter referred to as Contract Agency (CA)_ are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and:
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida required by the CSP and UA to grant and authorize access to CA within the State of Florida and,
WHEREAS. CPD presently has the benefit of contracting with TraCS Florida a private vendor.
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS. the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS. CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP:
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above. are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 5 certificates for said personnel.
Memorandum of unaearandmg (Tma) ma:mne n, love
UD and A
n3
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CIL Individual information shall include name, data of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When anv change occurs to the list of authorized personnel, the CPD shall provide to the CA the
connected or revised list of authorized personnel, and specifically identify any additions, deletions.
or modifications to the list
S. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year.
CPD shall perform a name -based check via the FCIC message switch, to include. but not limited
to. hot files. and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
to. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence ofthe individual's activity.
IL CPD shall immediately notify the CA upon leaming ofthe termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees ofthe CPD, the TmCS interface
located at the CPD for the purpose ofgaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement
15. The CA agrees to abide by all terms and conditions ofthe most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall snake use ofthe TmCS access in compliance with the CSP.
16. if the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of nnde—anding (Tn6) new June n, 2018
To and CA
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
'0. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 be
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the C.A. including user accounts, account access and audit logs, user activity,
query history. and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator JAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30.. 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CAS Security Policy.
MemOranaum or u�xrswnamg p,aCil rev, June 22, 2018
CPD anE U
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect. and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
memorectlu-. oW �cers:a-eir g (r:a6� rev: Nne Ir, 2018
VC
IN WITNESS HEREOF. the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway # 10 1 Chief of Police
Printed Name / ID # Title
/ID#
Graceville Police Department
Agency Name (CA)
Timothy E. Horton Chief of Police
Printed Name I
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation setJorlh within the Security Policy. Included within the term "personnel" are all
individuals who are utilized by criminal justice agencies to implement, deploy, andlor maintain the
computers andior networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county IT personnel, and private vendors. Ine subject of'noncriminal
justice governmental personnel andprivate vendors is addressed in Sections 5.1.1.50) of the CJIS
Security Policy, and the Security Addendum, which can be found in Appendix K
Memoan,i—o andla rdil Irn61 rev J.ne n, 2010
CPe and CA
PF -
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Mann Cosnty Sheriffs Office , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (POLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CAS Director functions as the C11S Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is wilting to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section I, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -baud records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Mem02nounn of understanding (rraCS) rev, June 17, 108
CPD and cn
ae 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
6. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
g. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJ I, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year.
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
to Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in'rraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TMCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
16. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
memmanaum of Understanding (Tress; intone 27. zing
at)and rA ng ?
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21, The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE andior the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access C11. including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
r
27. Either ,parf may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Mennorandunn M unuentanding (Tre6) revJune 27, 3ata
UD and CA Pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
memorandum of undemanding (rna) rev: J. n, rare
CPD and CA Oo
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name I ID # Title
Printed Name / ID # Title
Martin Countv Sheriff's Office
Agency Name (CA)
William D. Snyder Sheriff
4.7i, //cam. �• /c✓ /
nted Name I ID #
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation setforth within the Security Policy. Included within the tern "personnel " are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county IT personnel, and private vendors. The subject ofnim criminal
justice governmental personnel and private vendors is addressed in Sections 5.I.1.5(1) of the CJIS
Security Policy, and the Security Addendum. which can be found in Appendix H.
Memorandum dumersundine (TnCS) m.Jvne zl, mle
CPa and CA
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Marco IMM Pace Department , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (C11S) Security Policy
WSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and:
WHEREAS. the FDLE CAS Director functions as the CJIS Systems beer (CSO) for the State of
Florida. required by the CSP and UA to grant and authorize access to CJI within the State of Florida and:
WHEREAS. CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS. and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS. CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP:
NOW WHEREFORE, the parties agree as follows
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CA prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums. and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum a Undemanding (rnrs) ter June i). wig
Date aM CA
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include time, date of birth, and if previously provided.
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel whom authorized access to CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions. deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI. is denied such access by the POLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include. but not limited
to, hot files. and state/national criminal histoy record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/detelmination of any I) pe of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJl in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
It. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws. rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLF, and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memwandum of undemanding nnfa) rev June 27, 2018
PCDP and CA
pg. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CIL including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either pan may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement. or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all patties to comply and adhere to the GAS Security Policy.
Memwanaum of Undeatanding (TrK9 rtv: tune n, Vila
Kon antlu
pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations. commitments, agreements
(written or malt and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum of undermnd, {nnC51
KOP and r rtv. ru^e I), 08. g 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway Ml Chief of Police
Printed Name , ID # Title
Name i ID
Name
Island Police Department
(CA)
70 (
-0)ee ( AlprRrwv
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation sel forth within the Secwity Policy. Included within the term "personnel " are all
individuals who are utilised by criminal jushce agencies to implement, deplar, and/or maintain the
computers and or networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include cityleounty IT personnel, and private vendors. The subject ofnon-criminal
justice governmental personnel and private vendors is addressed in Sections 5J. I.Sd) of the CJIS
Security Policy. and the SecuritvAddendum, which can be found in Appendix H.
Memorandum of undemanding final xo¢6
vcov aiM Ca P8. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
take wake Poo,* Dqw, nerd , hereafter referred to as Contract Agency (CA), are
bath criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (POLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements ILIA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice information (CJI) as defined by the CSP, and;
WHEREAS, the POLE CAS Director functions as the C11S Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TmCS Flarida, a private vendor,
operated and maintained by FSU, which provides access to TmCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
I. FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section I, above, am appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to Cll prior to being granted access. CPD will use its criminal
justice OR[ for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
memnraMum of Undwr ndNa(Traci) re.. nine rr. MISPCDPandcA p8
4. CPD will maintain a current mid complete list of all personnel who have been authorized to
access CIL Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CA inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any lot= with respect to CA access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modification to the list.
S. CPD will notify tine CA in the event that an individual, whether seeking or already authorized
access to CA, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year.
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CA in TmCS.
10. Upon notification/determination of any type ofreported or observed criminal or other
disqualifying activity by an individual authorized access to CA in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
I I. CPD shall immediately notify the CA upon lemming of the termination or suspension from
employment of an individual authorized access to CA in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, mid federal laws, rules and regulations, with
regards to the use of any device accessing CA and/or TmCS under the terms of this agreement.
14. The CA agrees to abide by all terns and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Mamo.andom of under:a„ ding (T, aS) rer. one n, mtg
PCOP aM Ca , e, 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPO permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPO and aforementioned personnel provided in section 1 permission to view and
creme records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPO nor the aforementioned personnel provided in sectimr I are
responsible for fulfilling public records requests on behalf of the CA. CPO agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records crested inside TraCS by the CA and responses generated
as a direct mutt of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPO agrees that the current Terminal Agency Coordinator(TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPO of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPO shall have formal written guidelines defining the protases associated with implementation
of this Agreement.
24. CPO will forward a copy of this Agreement of the FDLE CSO.
25. The tern of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreemiml upon thirty(30) days written notice or immediately by
CPO without notice upon finding that the CA has violated terns of this Agreement, or
immediately by the CA without notice upon finding that CPO has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
raem«anaum wumeva„ abalrrxsl rer.Jvce v, mve
P DP VMG
pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment agreement or writing will have
no further rights or obligations there under.
Meat«anaum od a—Ord.r, (rrzcs) rev nre 27, 2018
crra and rw VS 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Witness
LM
Lake Wales Police Department
Authorized Signatory (CA)
Christopher Velasquez Chief of Pnlir,P
Griffin Crosby L312 Lieutenant
Name /
The current FBI C/IS CSF mandates all agencies connected to the FBI (l/hS mr erna rmlhere to
regrdalimz,cellm•Ih videin the Sectn•il),Policy. Inchtded w11hin the term'Ixrxoanrl"are all
imliyidmrLv n•ho m'e adlized by criminal justice igerxles In Implement, depirm. andRn' maiwain the
contp ters andim' nenrorks njthe criminal juvtice agency which are used In oecevs FBI (J1S,iv d v.
These indirirhralx include cilvleounry• ITpersonnel. mud privale vendorv. The xuhlect nI'nnn<•rituinal
justice governmenmllxnsonnel andlH•ivule vendors is addresser! in Sectianv 5.1.1.5/1/ uJ the (JIS
S'ecuri0, Policy, and the &vurily,Iddendmn. which can he mind in Appendix 11
memorandum, of u.Menamon, an6) r. amrc ZJ, 1n36
Ktar and CA 'e
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS. The Clermont Police Department. hereafter referred to as CPD, and the
South Palm Eidson Pore nepanment , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE). and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and:
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (C11S) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and:
WHEREAS, the FDLE C11S Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to gram and authorize access to Cjl within the State of Florida and:
WHEREAS CPD presently has the benefit of contracting with TmCS Florida a private vendor%
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS. CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows.
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section I, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum of Understanding (TraCS)
PCDP and CA rn, June 37, 20I9
pg. t
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CA. Individual information shall include name, date of birth, and if previously provided.
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to C31, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to Cif in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CA in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local. state, and federal laws. rules and regulations, with
regards to the use of any device accessing CA and/or TrmCS under the terns of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16, If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
aeemurandnm a undemandna orarsl
KOP and a re" rune a➢, xola
P9 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPO permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPO and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPO nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPO agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity.
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPO agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPO of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPO shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPO will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPO without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPO has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
MemnraMum or UMentandina (Tr.01
PCDP and CA lun<21, 201a
pg 3
29. This Agreement supersedes all prior or contemporaneous negotiation& commitments. agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments. agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum of unoentmtlmg n,.C51
rcov and ca
w. June 2l 201e
?6. 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #I of Chief of Police
Printed Name i ID # Title
South Palm Beach Police Department
Agency Name (CA)
Mark Garrison/ID#1935 Interim Chief of Police
Printed Name i ID # Title
q c-- //
Signature
David Hui/ID#1946 Patrolman
Printed Name i ID # Title
The current FBI CIIS CSP mandates all agencies connected to the FBI C'JIS systems adhere to
regulationsforth within the Security Policy. Included within the term 'personnel"are all
• criminal justice agencies to implement, deploc. and or maintain the
individuals who are utilized b}
computers andior networks ojthe criminal justice agency which are used io access FBI C✓IS systems.
These individuals include city county [T personnel. and private vendors. The subject ojnon-criminal
justice gm•ernmental personnel and private vendors is addressed in Sections 51. 1.5(I/ ojthe CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
Memorandumot undannMine (ilacs)
Prop and G rae line 27. 3m8
pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS. The Clermont Police Department, hereafter referred to as CPD, and the
Lx4NJ h(►✓i*) Alice T , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bateau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (LA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJJS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to gram and authorize access to CJI within the State of Florida, and:
WHEREAS, CPD presently has the benefit of contracting with TmCS Florida, a private vendor.
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP:
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CIL
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and I.A. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memoraneund of uMeMandNg thae5l rcv: mne D. ]ofe
KDP and C4
pN
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions.
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS. the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
IL CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TmCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent VA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memos dum& Undu.aneine(Tra61 rx June 21. 3018
GCDP and CA
op
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA giants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21, The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreenent is valid until September 30. 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
29. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memorandum Yf UntlerlaMmg rraCS) rcvJYnc D, 20]B
PCOP and A
P, i
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hercof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect. and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
MemO,andum of underrt Im g(ICs) rc. mne xf, xa]8
FLOP and A
p¢ u
IN WITNESS HEREOF. the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
(CPD)
LyNN rim. �D/IC 1�q�.xn.ew
Agency Name (CA)
Signatory
/{/*MYIV — .'Qie)-ew 00/
Primed Name /_W _ Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term 'personnel" are all
individuals who are utilized by criminal iustice agencies to implement, deploy. amdor maintain the
computers and'or networks ofthe criminal justice agency which are used to access FBI CJIS systems.
These individuals include cityicourtty IT personnel, and private vendors. The subject of noncriminal
iustice governmemal personnel and private vendors is addressed in Sections 5.1.1.50) ofthe CJIS
Security' Policy, and the SecurityAchionc um, which can be found in Appendix H.
Memtxan�liun M Untl<RidMlr�a Rlacst My lu.! 27, 3me
ccoaana cn
Pg i
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS The Clermont Po(�ce DepartmenS hereafter referred toas CPD, and the
Cf2 kr " l_ p P6 i l n� )Z!� . hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, forrmlly, recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements ILA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) fin access to state and national Criminal Justice information (Cll) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TmCS Systems for law enfomement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP:
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the rerpdsite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum &Undemanding (I ma) m: June ir, 201a
g DVa WCA
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access C.H. Individual information shall include name, date of birth and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
S. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CII access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions.
or modifications to the list
S. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but nut limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notifimhon/determinetion of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11, CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, mles and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed inm between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of Undemanding(TmCo mm1uM xr
PCUc am CA .2 a)la 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that nether CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accowita, account access and audit logs, user activity,
query history, and query responses, and agrees in fulfill any and all public records requests
regarding those records.
22. CPD agrees that the torrent Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CH, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either par may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified in
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CIIS Security Policy.
MemOraMum of U We Aanding(T26) rev: J.. 27, gala
vac and CAg, 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, egraments
(written or oral) and writings between CPD end the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
W-..aum MUM .ditnnl) Nne x], m18
POW dU
, 5
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Scott Ervin #1999 Chief of Police
Printed Name / ID # Title
W mess t
The currentFRI CILS CSP mandates all agencies connected to the FBI CJLS.rystems adhere to
regulation set forth within the Security policy. Included within the term 'personae!"or, nll
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used access FBI CJISsysremr.
These individtrals include city/county ITpemonnel, andprivate vendors. The subject of non-crimimi
jusnre governmenta(persom l andprivae vendors a addressed in Sections 5.1.1.5(I) afde GIS
Security Policy, and the Security Addendum, which can be found in Append, H
MMgmnEu m b UMen4Ming pm6�
POOP enOG mvlune I], ra8
oa i
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Okeechobee Coumy Sheriffs Office , hereafter referred to as Contract Agency (CA). are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements ILIA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (C11S) Security Policy
(CSP) for access to state and national Criminal Justice Information (C1I) as defined by the CSP, and;
WHEREAS, the FDLE CAS Director functions as the CAS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Wmom Wum W UMentand,ng (r.aa) revs lun<3r, MM
PCDPand CA Pi; I
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to C11 inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rut" and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
m mom6um of uMenrandin81Tn61 ttr 1. 27, 2018
rcW aM CA p{;- 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TMCS by the CA in
accordance with the CSP and FDLE UA.
19, The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees in forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CA including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CAS Security Policy.
Memorandum of mndenbndina me ) rcvJ.27.2018
PCM and rA i" 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memommom & Understanding trMCSI rev: June 27, 20A
PCOP end CA pg. 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway # 101 Chief of Police
Printed Name /ID# Title
Witness Signature (CPD)
i� i arse C� r�Y r�rxrh. t�s�
Printed Name /ID# Title
Okeechobee County Sheriffs Office
Agency Name (CAV / / / �
Authorized Signatory (CA)
Noel E. Stephen / ID #t Sheriff
Printed Name / ID # Title
I\
Gary Bell / ID #2
Chief Deputy
Printed Name / ID It Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJISsystems adhere to
regulation set forth within the Security Policy. Included within the term "personnel" are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminaijustice agency which are used to access FBI CJIS systems.
These individuals include city/county IT personnel, and private vendors. The subject of non -criminal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) of the CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
Memmndum Undenundly nmcel rev: luro 27, M18
POOP and CA pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS. 'Ihe Clermont Police Uepartment, hereafter reterred to as CM, and the
cwwum Pail® Depameem . hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by die Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CAS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS CPD presently has the benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security adderMums, and the completed Security
Awareness Level 4 certificates for said personnel.
M rY .&UM aenMng prersl rtv: cum rr, rare
EPD.WCA
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CIL Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who ate authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CFD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to C)L is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and staWnelional criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determinadon of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. CPD shall immediately no* the CA upon leaming of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing C)I and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP
Memrandum of underearmns RnCs7 , mnerrrosa
VoaM A
Pa 2
17. In compliance with the FDLE. UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19, The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it mccives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either pan may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended wiftur written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CIS Security Policy.
Memanndum of nMemanding praC51 rerrunelr,]ala
CPD aM CA pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
rev nine v. 2018
Memorandum of Understanding l71aC57 vg q
CVO and CA
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Witness Signature (CPD) II
D I C n e nrio- 14c�yuin lSSt.
Printed Name / ID # Title
Groveland Police Department
Agency Name (CA)
Autrzcd Signatory (CA)
Shawn Ramsev Chief of Police
/L L < -
Witness Signature (CA)
Armando Loney Deputy Chief
The current FBI C✓IS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term "personnel" are all
individuals who me acalued by criminal justice agencies to implement, deploy. and/or mountain the
computers and/or networkr of the criminal justice agency which we used to access FBI CJIS systems.
These individuals include city/county IT personnel, ad private vendors. The subject ofnon-criminal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(C) of the CJIS
Security Policy. and the Security Addendum, which can be found In Appendix H.
bonomadum of UMenbddlna UmCsl rev: June 27, 201B
Cno and oG pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department. hereafter referred to as CPD. and the
M UAt•,..,1(o Pd I:cE ns.P4fMe.,r , hereafterreferred to as Contract Agency (CA), are
hoth criminal justice agencies, formlially recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE). and:
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida and
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and:
WHEREAS- the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida. required by the CSP and UA to gram and authorize access to CJI within the State of Florida, and:
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor.
operated and maintained by FSU. which provides access to TraCS, and:
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for low enforcement purposes, and
WHEREAS, CPD is willing to sham individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP:
NOW WHEREFORE, the parties agree as follows.
FSU will provide the CPD with a current and complete list ofall personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section I, above. are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice OR] for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check. the signed security addendum. and the completed Security
Awareness Level A certificates for said personnel.
MemonMum ad Vnd[,.ndlna ma6t m:lune xz:me
PCW and Ca Pit 1
a. CPD will maintain a current and complete list of all personnel who have been authorized to
access Cl1. Individual information shall include time. date of birth, and it'previously provided.
Social Security Number or unique identification to accurately identify the individual.
S. CPD shall provide to the CA the list of all personnel who arc authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to C11 access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modification to the list.
8. CPD will notify the CA in the event that an individual. whether seeking or already authorized
access to CJ1. is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year.
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to. hot files. and state/national criminal history record information searches. on all personnel
authorized access to Of in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in Trti the CPD shall
immediatelv notifi• the CA via formal correspondence of the individual's activity.
11, CPD shall immediately notify the CA upon leaming of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD. the'fraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state. and federal laws. rules and regulation, with
regards to the use of any device accessing CA and/or TraCS under the terms of ibis agreement.
Id. The CA agrees to abide by all terms and condition of the most recent UA executed into between
FDLE and the CA.
15, The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
or neum.1 (T C rtv. lure lJ, 2018
PCDPBr-0@ K L
17. In compliance with the FDLE CA, the CA agrees to have a formal written policy restricting
'I'mCS access to agency owned devices and forbidding ncccss and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside -I mCS by the CA in
accordance with the CSP and FDLE UA.
19. Me CA grants CPD and aforementioned personnel provided in section I permission m view and
create records in FSU TmCS on behalfofthe CA solely for the purposes oftmining or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I am
responsible for fulfilling public records requests on behalfofthe CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity.
query history. and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI. including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30. 2020.
27. Either pan may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
29. This agreement constitutes the enure agreement of the parties and may not be modified or
amended without written agreement executed by both patties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CAS Security Policy.
o..neum a u�a.,mnans maa� .c.: coot V. rors
1c .d ra ua
29, This Agreement supersedes all prior or contemporaneous negotiations. commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof:
All such other negotiations, commitments. agreements and writings will have no further fume or
effect, and the panics to any such other negotiation; commitment. agreement or uritine will have
no runher rights or obligations there under.
Mem .—of Unde -on ltnr5) mJuM 27, Kna
PcoP ald rw
P5
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway 4101 Chierof Police
Printed Name / ID # Title
Witness Signature (CPD)
Printed Name ! ID # Title
Mog}icclly PL dice 1\eO r�mo�}
Agency Name (CA)
1�;A IA.,Le. zs �01 c�
Printed Name / ID # " Title
;-Izai o'4-y 103 L.e
Primed Name / ID # Title
The current FBI CJIS C'SP mandates all agencies connected to the FBI CJIS sssirma adhere in
regulation self -Ill, within the .Security Palley. /winded within the term "personnel" are all
individuals who are utilized by criminaijusiice agencier to implement. deploy. andlor maintain the
computers ampor networks of the criminal justice agency which are used to access FBI CJIS systeme.
These individuals include eilyicounry IT personnel, and private vendors. The subject ofnon-criminal
justice governmental personnel and private veradors is addressed in Sections 5. /. /.Sq/ of the CWS
.Secuniv Policy, and the.Securl(r Addendum. which can he found in Appendix H
MmwnMwn alUMenWna�ng R�f51 rrv:l mn.Wig
xoo,Wu
pg. i
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Casseiae" Police liepenment , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Depanment of Law Enforcement (FDLE). and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (LA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and::
WHEREAS, the FDLE CAS Director functions as the CAS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TmCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS. CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows.
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section I, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums. and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum of UMer4avdin lilacs) mv:lune 2>, 2a18
PCDP and CA
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access C11. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CA inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to C1I access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions.
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CA. is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year.
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to. hot files, and state/national criminal history record information searches, on all personnel
authorized access to CA in TraCS.
10. Upon notification/determination of any type of repotted or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
It. CPD shall immediately notify the CA upon teaming of the termination or suspension from
employment of an individual authorized access to CA in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local. state, and federal laws, rules and regulations. with
regards to the use of any device accessing CJ I and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memmaodum or Undernandina IToC51 revJune l), 301a
PCOP andu
ag 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees drat the current Terminal Agency Coordinator CfAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes s,anciated with implementation
of this Agreement
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either pan may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties in comply and adhere to the CHS Security Policy.
Mem Jum dUM ndine 1ra6) rem. rune 27, MU
KDI aW G
pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All sucb other negotimions, wmmitments, agreements and writings will have no further force or
effect. and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
MemorandumofUM KM(naa) rea:June27,MU
r awu
pg.4
IN WITNESS HEREOF. the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Clermont Police
Agency Name ((
AutWrized Signatory (CPD) `/
Charles Bmadwa) 9101 Chief of Police
Printed Name / ID # Title
(CPD)
!ID#
Police
Chief Larry D. Krantz, C1 Chief of Police
A/Capt Michael Schaefer, C4 Acting Captain
Printed Name / ID
I tie
The curem FBI C JIS CSP mandates all agencies connected to the FBI ( JIS srstenrs adhere to
regulatimt set Jimlt within the Security Policy. Included within the term "personnel "are all
Individuals it are utilized by criminal justice agencies do implement. deploy, and maintain the
computers and or networks of the criminal justice agemry' which are used to access FBI CJ1S systems.
These individuals include cirv•counq-?personnel. amdprivate vendors. The subject oj'non-Criminal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5ID oldie CJIS
Security Policy% and the Security Addendum. which can beloved in Appendix H.
MmwraMum of UnJeraaMmg (Tra(Z51 rnaure 27. 2018
POOP aeEG
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
W ITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Okeechobee County Sheriffs Office , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CA within the State of Florida, and;
WHEREAS. CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS. the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and LA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel
Memorandum of UNeMUMIng nMC51 rev:lune x). MIS
KM aM CA
06. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
cotected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
IL CPD shall immediately notify the CA upon leering of the termination or suspension from
employment of an individual authorized access to CH in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memmndum of uvie,Z,naing rra ) revJ. 27, W18
rCnrand(A
Pg. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE CA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO,
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terns of this
AgreemenL
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all patties to comply and adhere to the CJIS Security Policy.
Memorandum of UM.ndit (Trars) rev:lum Tr, M18
Pconendu
pr. 3
29, This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum d UnderRanding ITraat ree lone ]) 2018
PCOP and CA
pG 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway # 101 Chief of Police
Printed Name /ID# Title
Printed Name /ID# Title
Okeechobee County Sheriff's Office
Agency Name (CA) /
Authorized Signatory (CA)
Noel E. Stephen I ID #1 Sheriff
Printed Name / ID It Title
t-) _ n 11 AA il\ ,
Gary Bell / ID #2
Chief Deputy
Printed Name / ID # Title
The currem FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation se! forth within the Security Policyincluded within the term "personnel "are all
individuals who are mittxed by criminal justice agencies to implement, deploy. and/or maintain the
computers and/or nerworb of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county iT personnel, and private vendors. The subject of noncriminal
justice governmental personnel and private vendors is addressed in Sections 5. 1. 1.5(1) of the CAS
Security Policv, and the Security Addendum, which can be found in Appendix N.
MemoanCommof Undersund,ng 0MCSI rtr rw 21, ZM
PCOP and a P6, 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS 'I he Clermont Police Department, hereatter reterred to as CPD, and the
Gro wm Paum mepeNneirt hereafter referred to as Contract Agency (CA), are
both criminal j ustice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to Ctl prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Wmarmaumwumermmkq(rmcs) rer.Jurcelr,ml8
=.e CA pg.I
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CIL Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list ofauthorimd personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CA in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of my device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TfaCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memonndum of mndeManCary nraC5) rer. June ar,rma
M ant CA pg. 2
17. In compliance with the FDLE UA, the CA agrees to have a foetal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS cm personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA,
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it reocives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access Cfl, including but not limited to when an
individual is added or removed from the list of audtorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both patties.
26. The term of this agreement is valid until September 30, 2020.
27. Either pan may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terns of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the C1IS Security Policy.
UAr,.nrtlum of UM nrding(naC51 re¢lane 27, mra
CPD a. CA pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the patties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memonneum on ande,s ndlna(ndn6J m: June 17. MIS
e>D and eu pg' 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadwav t1101 Chief of Police
Title
Title
Groveland Police Department
Agency Name (CA)
Autized Signatory (CA) /
Shawn Ramsey Chief of Police
Printed Name / ID N Title
Witness Signature (CA)
Armando Loney Deputy Chief
Printed Name / ID p Title
The current FBI UIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term 'personnel" are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI UIS systems.
These individuals include city/county IT personnel, and private vendors. The subject of non -criminal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) of the UIS
Security Policy, and the Security Addendum, which can be found In Appendix H.
raa Mum of andenlandny maa) nv: June]>, aria
cra and CA pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS The Clermont Police Department. hereafter referred to as CPD. and the
_Muns..a,110 Pal;cc (]..ptfiwc�r . hereafter referred to as Contract Agency (CA). are
both criminal justice agencies. fo ally recognimd by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (MILE). and:
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida. and:
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FOLE
and arc required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
I CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and:
WHEREAS. the FDLE C11S Director functions as the CAS Systems Officer (CSO) for the State of
Florida. required by the CSP and UA to gram and amhorim access to CJI within the State of Florida, and:
WHEREAS. CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU. which provides access to TraCS, and:
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for low enforcement purposes, and:
WHEREAS, CPD is willing to sham individual background screening information obtained from state
and national fingerprint -baud records checks with the CA. in a manner consistent with the requirements
of the CSP:
NOW WHEREFORE, the parties agree as follows.
FSU will provide the CPD with a current and complete list of all personnel who require
unescuned physical or local access to CJ I.
CPD will ensure all personnel provided in Section 1, above. are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unesconed physical or local access to CJI prior to being granted access. CPD will use its criminal
justice OR] for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check the signed security addendums. and the completed Security
Awareness Level 4 certificates for said personnel.
memoraMum W Und,o.a ..ng p.u51 m:Ime 27.201e
PcD ..d(A pg I
a. CPD will maintain a current and complete list of all personnel who have been authorized to
access CA L Individual information shall include name, date of birth. and if previously provided.
Social Security Number or unique identification to accurately identify the ini ividml.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CA access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
connected or revised list of authorized personnel, and specifically identify any additions, deletions.
or modifications to the list.
8. CPD will notify the CA in the event that an individual. whether seeking or already authorized
access to CJI. is denied such access by the FDLF. CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year.
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to Of in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to Of in TraCS, the CPD shall
immediately notify the CA via formal corespondcncc of the individual's activity.
I I. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CA in TnaCS.
12. The CA shall be entitled to use, through agents and employees of the CPD. the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, mks and regulations, with
regards to the use of my device accessing CJI and/or TraCS under the terms of this agreement.
IJ. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of "rreCS access in complimm with the CSP.
16. If the CA intends to use mobile devices (w defined in the CSP). the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
ocoo „naG pg ;
17. In compliance with the FDLE UA. the CA agrees to have a formal written policy restricting
'I'mCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18, The CA grants CPD permission to retain and host all records created inside 'I'mCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I Permission to view and
create records in FSU TmCS on behalfofthe CA solely for the purposes oftmining or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on btdlelfol'thc CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of al I records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs. user activity.
query history. and query responses, and agrees to fulfill any and all public records requests
regarding those retards.
__. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list ofauthorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the pnxesses associated with implementation
of this Agreement.
24. CPD will forward a cop) of this Agreement of the FDLE CSO.
25. The term of this agreemem shell commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27, Either pan may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memn..U. of Ondewandlnt ITre61 rev1.M 21, Ima
PCpP andG pp i
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments. agreements
(written or oral) and % ilings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
etTect, and the parties to any such other negotiation; commitmenL agreement or writing will have
no further rights or obligations there under.
Memorm m of Undergand"s Rraa) revaunc 21, IIRa
PCDP andU Pp
IN WITNESS HEREOF, the Parties hereto have caused this Agreement b be executed by the Proper
officers and officials.
Charles Broadway it 101 Chief of Police
Printed Name / ID d Title
Witness Signature (CPD)
Printed Name I ID A Title
_.J•'Od}gee{{V K, Lice 1\e O't r}men
Alymcy Name (CA)
Authorized Signatory (TA4�
'-a �•SL 'S' i1 it"
t
Printed Name ! ID q `s 'title
Witness Signature (W
Printed Name / ID h Title
The current FBI CJIS C'SP mandates all agencies connected to the FBI CJIS sweets adhere io
regulation set fndh within the %Mrily Policy. Included within the term "personnel' are all
individuals who are utilized by criminal justice agencies to implement, deptgv, und/or maintain the
computers amiior networks o/the criminal justice agency which are used to access FBI CJIS systems.
These individuals include ciry/ccmnry IT personnel, and private vendors. The subject ojnon-criminal
justice gnvemmenta/ personnel and private vendors is addressed in Sections 5.1. 1.511/ of the CJIS
Secvrdl, Policy, and the Security Addendum. which can be found in Appendix K
W..d—er uneenmwaae tnGc) .a.. met n. mrs
rc and CA ag, 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department hereafter referred to as CPD, and the
Ca.lim" Police nepertmera . hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE C11S Director functions as the CAS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to C11 within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP:
NOW WHEREFORE, the parties agree as follows
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CA prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
memoandum a Understanding (TraCS) mr June d], 2018
PMP and G pg. i
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions.
or modifications to the list.
8. CPD wil I notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to. hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence ofthe individual's activity.
IL CPD shall immediately notify the CA upon learning ofthe termination or suspension from
employment ofan individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees ofthe CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations. with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions ofthe most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memora.dum& U.b.a.&, pra61 rnaune17Sara
POOP aw CA og 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
resporeble for fulSlling public records requests on behalf of CA. CPD agrees to forward all
Public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the cement agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access Cll, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either pan may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the write agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties in comply and adhere to the CHS Security Policy.
Mn rdumofundn4and6Mtrra6l W.J.27, am
rmr am u
pg.3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; oommitmem, agreement or writing will have
no further rights or obligations there under.
Memanneum orUM analn(rnal ie+: Jun 37, MM
PraP aM G
pg.4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Clermont Police
Signatory
Charles Broadway # 101 Chief of Police
Printed Name / ID # Title
Witness Sighature (CPD)
ID#
Casselberry Police Department
Chief Larry D. Krantz, C1 Chief of Police
A/Capt Michael Schaefer, C4 Acting Captain
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term -personnel" are all
individuals who are utilized by criminal justice agencies to implement, deploy, anti or maintain the
computers author networks ofthe crimina(lustice agency which are used to access FBI CJIS systems.
These individuals include citylcounly IT personnel, and private vendors. The subject ofnoncriminal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) of the CJIS
Security Policy, and the SecurityAddendmn. which can be found in Appendix H.
Memorandum of Understanding (macs) as, June 27, zale
rcov and a Dg. >
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS The Clermont Police Department, hereafter referred to as CPD, and the
City adMlaml Police Delaertment hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJJ) as defined by the CSP, and;
WHEREAS the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CH within the State of Florida, and;
WHEREAS CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS. the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum or Understanding praCSi rev hne 27, 2019
PCOP and CA
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CH access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to C1I, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of Understanding QraCS) rev: rune 27, 2018
POOP and CA p6 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terns of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memorandum of understanding (TraCS) rev: June 27, 1018
PCDP and rA P8 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memoandu n of Understanding iTraCSi rev: June 27, 2018
PCOPand CA p6 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Printed Nayrle / ID # Title
G�fs lddlvg"4 � A-5
R. Colina Chief of Police
mw
City of Miami Police Dept.
Printed Name / ID # Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term "personnel " are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county IT personnel andprivate vendors. The subject of noncriminal
justice governmental personnel and private vendors is addressed in Sections S. 1. I.5(I) oflhe CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
Memomndum or Understanding (Tma) mv:lune37, ]018
PCOPandr pg.5
Clermont Police Department
Memorandum of Understanding
Traffic and Criminal Software (TraCS)
CITY OF MIAMI, a Florida Municipal Corporation
By: M2. Date:
miho Gonzfilez, City Manager
Attest:
Date:
he
Todd B. Hann , y Clerk
Approved as to Form and Correctness:
I
By: �--_ Date:
Vibloria. M€t dez, City Attorney
Approved as to Insurance Requirements:
By: Date:
Ann- aria Sharpe, Risk Management Dr of
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Ord aal aea li Power Depsrenent hereafter referred to as Contract Agency (CA), ere
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access in CJL
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice OR[ for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check the signed security addendum, and the completed Security
Awareness Level 4 certificates for said personnel.
MemorvWum Of understammna (TraCS) rer. June n, lore
acon and u
pg r
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When arty change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CII and/or TmCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum or wwemandme (Tma) rer. mne n, ame
KDa and u pg. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TaCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TnJCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CI, including but not limited to when an
individual is added or removed from the list of authorized uses or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CIS Security Policy.
Memorandum of Understanding(TmU) rev: June 27,2018
PCDP and cn pg.3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Manwammm W unden andina Itraal Me Junes, loin
PWP and
P6 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Clermont Police
Charles Broadway 9101 1 Chief of Police
Printed Name / ID #
Ormond Beach Police Department
Printed Name / ID # Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term "personnel" are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks ofthe criminal justtce agency which are used to access FBI C✓/S systems.
These individuals include city/coumy IT personnel, and private vendors. The subject oftion-criminal
justice governmental personnel and private vendors is addressed in Sections 5.IJ.5(Ij of the CJIS
Securi0, Policy, and the Security Addendum, which can be found in Appendix H.
Memarengum a understanding Rr+a7 nv: June zr, msg
PMP and CA
pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
{Y/N7lre£ I-AW& ~4- AC;,—• , hereafter referred to m Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -baud records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CIL
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice OR] for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprim-based records check the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum W Unde,iw"ing (TnCS) rev:lune V, 2018
KM., rA pg.1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions.
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
I I. CPD shall immediately notify the CA upon Teaming of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memwand=of anaeaaMing (rota) m:lune 3], ralg
PcM VMG
PB 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
awned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memorandum Munder .M., praC51 rrv: tune 27, 2018
PcovandCA pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no funher rights or obligations there under.
Memorand. of U.ft uUnd., ITnCS) rev: une 27, MIR
PCDP and C4 pg.4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Clermont Police Department
i
Charles Broadway #101 Chief of Police
Printed Name / ID # Title
Witness
Printed Name / ID
!•Y/rYT6Q iAR.�.WL�c6 ZIT
Agency Name (CA)
M/LHAEL A"4- ID #622 C.Awe P- POLrC�
Printed Name /ID#
Witness Signature (CA)
Kevin Roesner, ID #122 Lieutenant
Printed Name / ID # Title
The current FBI C'JIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term "personnel" are all
individuals who are utilized by criminal justice agencies to implement. deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI C✓IS systems.
These individuals include city/county IT personnel, and private vendors. The subject of non-criminat
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) ofthe C✓IS
Security Policy, and the Security Addendum, which can be found in Appendix H.
memwendum a unae.stameinp taus) Reviewed YyCinpral Gunc'I _—� reAixe 27. W28
KMeadCA 1� / pg.s
);:DII-k.t OUD�
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS. The Clermont Police Department, hereafter referred to as CPD, and the
Dayton. awn Paws Deparbnenm hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the Stan of Florida, and;
WHEREAS both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CAS Director functions as the CIIS Systems Officer (CSO) fro the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TmCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CIL
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification infmmato t on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice OBI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum dUMenundit (T26) rc June37, Zma
M and rA pg. I
a. CPD will maintain a current and complete list of all personnel who have been authorized to
access CA. Individual information shall include name, date of birth, and if previously pmvided,
Social Security Number in unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list ofall personnel who are authorized access to CH inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorzed personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information n it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to Of in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CR in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. CPD shall immediately notify the CA upon leaming of the termination of suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees ofthe CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, riles and regulations, with
regards to the use of any device accessing CII and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all temps and conditions of the mmtrecent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum & Undersp ndmg (TraCS) r¢v: mre n, 201e
CPU and CA
Pa. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section l permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmICS by the CA and responses generated
as a direct result of the CA, including user accounts, accomt access and audit logs, user activity,
query history, and query responses, and agrees in fulfill any end all public records requests
regarding dose records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJL including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The tern of this agreement is valid until September 30, 2020.
27. Either part rosy terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties in comply and adhere to the CAS Security Policy.
rnaaormommuaaewmiaa t<raal rerrua n.zms
CPD and U
pg.
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum of Understanding nraC) rev June 27, 2018
Cvo and C pg. 4
IN WITNESS HEREOF, the parties hereto have caused this Ageement to be executed by the proper
officers and officials.
Charles Broadway 4101 Chief of Police
Printed Name / ID # Title
OlQn2 C o✓'i' >KIawr) Hssf,
Printed Name / ID # Title
Daytona Beach Police Department
Agency Name (CA
i A (4t=:� C. A. COM
Authorized &pory (CA)
Craig A. Capri C.A.COO Chief of Police
Printed Name /ID# Title
J. Young
WpiiessSipaUnF(Cq,'-
Jakari E. Ybung Deputy Chief
n. --i M.— t in L Title
The current FBICJIS CSP mandates all agencies connected to the FBI CJLSsystem adhere to
regulation set forth within the Security Policylncludedwithin the term personnel" are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which we used to access FBI C asystems.
These individuals include chyleaanty ITpersonnel, andprivate vendors. The subject of non -criminal
justice governmental personnel andprivate vendors is addressed in Sections 5.1.1.5(1) of the CIIS
Security Policy, and the Security Addendum, which can be food inAppensdsz H.
Memm W m d Und"aMina Iha6) m: J. 27,=8
cpD a,a a pg5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Umatira caioa Dapanmant _, hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS both CPD and the CA have entered in Criminal Justice User Agreements ILA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CAS Systems Officer (CSO) for the State of
Florida, required by the CSP and UAW grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement proposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained Iran state
and national fingerprint -based retards checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CIL
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendum% and the completed Security
Awareness Level 4 certificates for said personnel.
M mamWum of Undemanding nina) m: ran¢27,]a1a
POW and. Pa. t
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification m accurately identify the individual,
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and stale/national criminal history record information searches, on all personnel
authorized access to CJI in TMCS.
10. Upon notification/detennination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
H. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employces of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of Unaersbnding MaC51 revad. 27.2011
PCDP and G n& 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned Personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA,
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized in access CJI, including but not limited to when an
individual is added or removed from the list ofauthorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terns of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memormdum of UMe Idit(71.") rem June 37, re18
Ptr1P.M Ce PH- 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negmtiation.% commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
M"MMum of un demmEme (rncs) rev: June 27, 101e
KDP and CA aA.4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
/ID#
Umatilla Police Department
Agency Name (CA)
Adam Bolton 501 C >;,, f el" ot. /, ( t
Printed Name / ID # Title
Witness Signature (CA)
Jill B Cook Office Manager
Primed Name / ID # gale
The current FBl CIIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term 'personnel "are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers ad/or networks ofthe criminal justice agency which are used to access FBICI1.Ssystems
.
These individuals include city/county IT personnel, and private vendors. The subject ofn on -criminal
justice governmental personnel and privare vendors is addressed in Sections J.1.1.5(1) of the U/S
.Security Policy, and the Security Addendum, which can be fond in Appendix it
Memorandum of Understanding (TNS) ,erJune i). MIS
POW am u Pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS. The Clermont Police Department, hereafter referred to as CPD, and the
Irdlen Harbour Beech Pore, ii p drnw hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS. the FDLE CBS Director functions m the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS CPD presently has the benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TreCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum of Und ooanding(Teri) revfor. 27,3048
MandCA pg.'
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CE in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. CPD shall immediately notify the CA upon leering of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents end employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforoBment
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rles and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
memomndum of Undemanding {Tmcsl rev: mne n, 201e
ORD and CA P@ 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TnaCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agmes that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CH, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the C31S Security Policy.
Memorandum of Undentanding(rrdrS) ter; June 27,2018
CPD and ra pa 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under,
Memorandum of Undnrtanding maCsl rev: rune 27, Nis
CPD and CA pg. 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway #101 Chief of Police
Witness
Indian Harb¢uLBeach Police De
agen Name(CA)
Authorized Signatory (CA)
David Butler Chief of Police
PrAnted Name / ID # Tide
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation .eel forth within the Security Policy. Included within the term "personnel " are all
Individuals who are utilized by criminal jastice agencies to implement, deploy, and/or maintain the
computers and/or networks ofthe criminal justice agency which are used to access FBI CJIS systems.
These individuals include clry/counry IT personnel, and private vendors. The subject of noncriminal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(l) of the CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
Memorandum a Understanding (Tacs) m: June n. Zara
Po and CA
pg. 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, Th CI ont Department, hereafter referred to m CPD, and the
hereafter referred to as Contract
act Agency (CA), a
both criminaljustice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Informatiorr(CR) as defined by the CSP, and;
WHEREAS. the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TmCS, and;
WHEREAS the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS. CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to Cit.
CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CH prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum of undenrunding jrnUi
cm.U
fK.lure rr, rera
pg.1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify my additions, deletions,
or modifications to the list.
S. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and gate/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
it. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TmCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14, The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of under4anding ITracst nn,:lune rr, IDra
CM and CA
P& 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TmCS on behalf of the CA solcly for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access Cll, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO,
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either pan may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terns of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the C11S Security Policy.
W.orandu. of UMMndina lT.al
CPD.Md
.¢June 27.2018
pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum or OMerrtandln8 (TraC$) rm June Ir, 2018
Cao and Cn
pg. 4
fN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers am officials.
Clermont Police
z.a s(9
Charles Broadway #101 Chief of Police
on>o <'ar�er CI�fS R�rlu
Police Department
Agency Name
Derek Brewer Police Chief
Reginald Roberts Police Captain
Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term "personnel" an all
individuals who are utilised by crimmaI justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CJIS system.
These individuals include citylcounty IT personnel, andprivate vendors. The subject of mn-crimiwl
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) oflhe CJIS
Security Policy. and the SecurityAddeudtan, which can be found in Appendu H.
MemorarMum of UM 19undit lTra61 rK Jum D. 10111
CM and a P& 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
Edgewood Police Department , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS. both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and, -
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJL
2. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level certificates for said personnel.
Memorandum of Understanding (TraCS)
PCDP and CA
rev: June 27, 2018
pg. 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CH. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11. CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TmCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum of undemanding ITra61 rd'June 27, 2018
PCDP end CA pg. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA reining ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30. 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the C11S Security Policy.
Memorandum of Understanding (rra6) rm:June 27, 2018
PCDP and CA pg.3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or wall and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum of Understanding (r26) I.: June 22, 2018
KDP and CA
P6 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway # 101 Chief of Police
Title
✓—
e
Title
Edgewood Police Department
Agency Name (CA)
John T. Freeburg / ED1 Chief of Police
Printed Name /ID# lisle
Scott D. Zane / ED22 IT Manager/Police Officer
Printed Name / ID # Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term "personnel" are all
individuals who are utilised by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the crimimdjustice agency which are used to access FBI CJIS systems.
These individuals include city/county IT personnel, and private vendors. The subject of noncriminal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(1) of the CAS
Security Policy, and the Security Addendum, which can he found in Appendix H
Memomndum of ❑nderganding (Tracs) ree: June 27, W18
KDP and CA
pg.s
lr8-,,,
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WITNESSETH
WHEREAS The Clermont Police Department, hereafter referred to as CPD, and the
aam^°i Poem DePedment , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
memorandum of Unde¢ rding IneCSI rev June 27, 2018
PCDP and G
pg.1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to Of inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to Of access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10, Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CJI in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
11, CPD shall immediately notify the CA upon teaming of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terns and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memorandum W UndentaMmS ITMCsI rev: nine rr, 2P18
PCDP and G
P8 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TmCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices. `
18. The CA gents CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TmCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TMCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memorandum of Underganding (TnCS) m: lurc lr, Iels
PCDP aM CA pg. 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum of andernandi" aracst rev: June 27, ]ora
VCOV and CA pg.p
IN WITNESS HEREOF, the Parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadwav #101
Title
Signature (CPD)
Printed Name I tD # , me
Sanibel Police Department
Agency Name (CA)
Authorized Signatory (CA) i4.
William Dalton #1137 Chief of Police
Printed Name /ID# litic
4. n -
W ilness Signature (CA)
I�rD:
Print—ed4�ame / # Title
The current FBI CJ/S CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term "personnel " are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county IT personnel, and private vendors. The subject of non -criminal
justice governmental personnel and private vendors is addressed in Sections 5.1.1.5(IJ of the C✓/S
Security Policy, and the Security Addendum, which can be found in Appendix H.
memwamummann.,annoire lrrrarn APPROVEDF U1LS ICIENCY ,.s:uau n, msa
ccoc am rw pg. 5
Stu . ChaiWo, F' noe Direela
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS The Clermont Police Department, hereafter referred to as CPD, and the
Lamy rase P ice tknenmemt hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS. CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CA within the State of Florida, and;
WHEREAS CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
L FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
2. CPD will ensure all personnel provided in Section 1, above, are appropriately screened and
trained.
3. CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memoondum of understanding ITracsl rev'. nine Sr, 2018
CM and rA pg, 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include time, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TraCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to Of in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
1 1. CPD shall immediately notify the CA upon teaming of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
Memwandum of understanding (Ta(S) rtv Nne 27.2018
CPD and CA pg. 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on persomilly
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TraCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22, CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CH, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The tern of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CIIS Security Policy.
Memorandum or endervending nnia) rev: June 27, 2018
CPD end CA P4 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memnrantlum 0 Dnde'Mndhn81TmC51 rnJune 27, 2018
CAD nW CA pg. 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadwav p 101 Chief of Police
Title
Lady Lake Police Department
Authorized Signatory (CA)
Robert Tempesta/L1-1 Police Chief
Printed Name / ID M Title
Witness Si&,%tak(CA)
Andrew Crogan/LL199 Sergeant
Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJ1S systems adhere to
regulation set forth within the Security Policy. Included within the term "personnel " are all
individuals who are wilized by criminal justice agencies to implement, deploy, and/or maintain the
computers anNar networks of the criminal justice agency which are used to access FBI C✓IS systems.
These individuals include city/county IT personnel. and private vendors. The subject of non -criminal
justice governmental personnel andprivate vendors is addressed in Sections 5.1./.5(I) of the CJIS
Security Policy. and the Security Addendum, which can be found in Appendix H.
memorandum of undemanding (TraC5) W. J..11.8ng
coo and CA Pg- 5
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS. The Clermont Police Department, hereafter referred to as CPD, and the
uaF at. Fetersbury Pape Dea.mPwn , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS, both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS the FDLE CAS Director functions as the CAS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS. CPD presently hem the benefit of contracting with TmCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TmCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TraCS Systems for law enforcement purposes, and;
WHEREAS CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section I, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CJI prior to being granted access. CPD will use its criminal
justice OR] for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -based records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
Memorandum of Vnnrrtandon JmC51 rn: Jun 27, w1a
PCDPand CP
ve 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CJI. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TmCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To properly assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
10. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to CA in TmCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
CPD shall immediately notify the CA upon learning of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the Tr4CS interface
located in the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TmCS under the terns of this agreement.
14, The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TmCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
MemonMum M UMerstaMi, lT.C51 tw:lune37,2028
KOPm CA PG.2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TraCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section 1 permission to view and
create records in FSU TmCS on behalfofthe CA solely for the purposes oftmining or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section 1 are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TmCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA as recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the CJIS Security Policy.
Memorandum MVndec9andtng rracsl maune 27. 2018
PWV and vt; 3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Me .Landon of Unaerxandil (ime$) ra: J.re I], M18
PCDP and CA , 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Clermont Police
E-.
Charles Broadway #101 (/ Chief of Police
Witness Signature(CPD)
�lGne �1'✓�r G`%� �iahcih. i�t3}Gny'
Printed Name / [DO Title
USR,9t\ Rotersburq Police
David Hendry #200 Chief of Police
Prin Name / ID # Title
G^ 4 yl 1.2o/ 9
Paul Andrews Lieutenant
Printed Name r DO Title
The current FBI CJIS CSP mandates all agencies connected to Ike FBI CJIS systems adhere to
regulation sel forth within the Security Policy. Included within the term "personnel" are all
individuals who are utdaed by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems.
These individuals include chyleounty IT personnel, andprivate vendors. The subject ofnon- iminal
justice governmental personnel and private vendors is addressed in Sections 5./. LSQJ of the CJIS
Security Policy, and the Security Addendum, which can be found inAppenda H.
Memorandum or undemanding (Trial
POOP and CA
m:lum 27. M8
ae
MEMORANDUM OF UNDERSTANDING
Traffic and Criminal Software (TraCS)
WHEREAS, The Clermont Police Department, hereafter referred to as CPD, and the
cxr a texeiana. Fonda, on aenaePf iu mPncoat na;ce dedenmmn , hereafter referred to as Contract Agency (CA), are
both criminal justice agencies, formally recognized by the Federal Bureau of Investigation (FBI) and the
Florida Department of Law Enforcement (FDLE), and;
WHEREAS, CPD and the CA are headquartered within the boundaries of the State of Florida, and;
WHEREAS both CPD and the CA have entered in Criminal Justice User Agreements (UA) with FDLE
and are required to abide by the current FBI Criminal Justice Information System (CJIS) Security Policy
(CSP) for access to state and national Criminal Justice Information (CJI) as defined by the CSP, and;
WHEREAS the FDLE CJIS Director functions as the CJIS Systems Officer (CSO) for the State of
Florida, required by the CSP and UA to grant and authorize access to CJI within the State of Florida, and;
WHEREAS, CPD presently has the benefit of contracting with TraCS Florida, a private vendor,
operated and maintained by FSU, which provides access to TraCS, and;
WHEREAS, the CA wishes to utilize the CPD FSU TmCS Systems for law enforcement purposes, and;
WHEREAS, CPD is willing to share individual background screening information obtained from state
and national fingerprint -based records checks with the CA, in a manner consistent with the requirements
of the CSP;
NOW WHEREFORE, the parties agree as follows,
FSU will provide the CPD with a current and complete list of all personnel who require
unescorted physical or local access to CJI.
CPD will ensure all personnel provided in Section I, above, are appropriately screened and
trained.
CPD will fingerprint and submit the requisite identification information on personnel who require
unescorted physical or local access to CA prior to being granted access. CPD will use its criminal
justice ORI for submitting fingerprints required by the CSP and UA. CPD will retain the
fingerprint -baud records check, the signed security addendums, and the completed Security
Awareness Level 4 certificates for said personnel.
memorandum of Understanderi nraCSl ev:lune ZJ, iota
CPD and u
ps 1
4. CPD will maintain a current and complete list of all personnel who have been authorized to
access CA. Individual information shall include name, date of birth, and if previously provided,
Social Security Number or unique identification to accurately identify the individual.
5. CPD shall provide to the CA the list of all personnel who are authorized access to CJI inside
TraCS.
6. CPD shall defer to the FDLE CSO regarding any issues with respect to CJI access eligibility as
required by the CSP and UA.
7. When any change occurs to the list of authorized personnel, the CPD shall provide to the CA the
corrected or revised list of authorized personnel, and specifically identify any additions, deletions,
or modifications to the list.
8. CPD will notify the CA in the event that an individual, whether seeking or already authorized
access to CJI, is denied such access by the FDLE CSO.
9. To property assess any potentially disqualifying information as it becomes available, every year,
CPD shall perform a name -based check via the FCIC message switch, to include, but not limited
to, hot files, and state/national criminal history record information searches, on all personnel
authorized access to CJI in TmCS.
t0. Upon notification/determination of any type of reported or observed criminal or other
disqualifying activity by an individual authorized access to GI in TraCS, the CPD shall
immediately notify the CA via formal correspondence of the individual's activity.
I I. CPD shall immediately notify the CA upon leaming of the termination or suspension from
employment of an individual authorized access to CJI in TraCS.
12. The CA shall be entitled to use, through agents and employees of the CPD, the TraCS interface
located at the CPD for the purpose of gaining access to information Systems for law enforcement
purposes.
13. The CA agrees to abide by all applicable local, state, and federal laws, rules and regulations, with
regards to the use of any device accessing CJI and/or TraCS under the terms of this agreement.
14. The CA agrees to abide by all terms and conditions of the most recent UA executed into between
FDLE and the CA.
15. The CA agrees that it shall make use of the TraCS access in compliance with the CSP.
16. If the CA intends to use mobile devices (as defined in the CSP), the CA agrees to have and
operate a Mobile Device Management (MDM) solution as required by the CSP.
memorandum or understantlma (macs) rev. nine n. w18
CPD and CA
Pg 2
17. In compliance with the FDLE UA, the CA agrees to have a formal written policy restricting
TraCS access to agency owned devices and forbidding access and use of TmCS on personally
owned or public devices.
18. The CA grants CPD permission to retain and host all records created inside TmCS by the CA in
accordance with the CSP and FDLE UA.
19. The CA grants CPD and aforementioned personnel provided in section I permission to view and
create records in FSU TraCS on behalf of the CA solely for the purposes of training or
troubleshooting.
20. The CA agrees that neither CPD nor the aforementioned personnel provided in section I are
responsible for fulfilling public records requests on behalf of the CA. CPD agrees to forward all
public records requests it receives for records created and/or owned as described in section 19 by
the CA to the CA.
21. The CA retains ownership of all records created inside TraCS by the CA and responses generated
as a direct result of the CA, including user accounts, account access and audit logs, user activity,
query history, and query responses, and agrees to fulfill any and all public records requests
regarding those records.
22. CPD agrees that the current Terminal Agency Coordinator (TAC) of the CA w recorded with
FDLE and/or the current agency head within the CA shall be notified by CPD of updates and
information regarding personnel authorized to access CJI, including but not limited to when an
individual is added or removed from the list of authorized users or when an individual on the list
is arrested.
23. CPD shall have formal written guidelines defining the processes associated with implementation
of this Agreement.
24. CPD will forward a copy of this Agreement of the FDLE CSO.
25. The term of this agreement shall commence on the date the Agreement is signed by both parties.
26. The term of this agreement is valid until September 30, 2020.
27. Either part may terminate this Agreement upon thirty (30) days written notice or immediately by
CPD without notice upon finding that the CA has violated terms of this Agreement, or
immediately by the CA without notice upon finding that CPD has violated the terms of this
Agreement.
28. This agreement constitutes the entire agreement of the parties and may not be modified or
amended without written agreement executed by both parties, and establishes procedures and
policies that will guide all parties to comply and adhere to the C11S Security Policy.
Memorandum or unden0anding Irma) rev. June Zr 1019
CPD and CA
pg.3
29. This Agreement supersedes all prior or contemporaneous negotiations, commitments, agreements
(written or oral) and writings between CPD and the CA with respect to the subject matter hereof.
All such other negotiations, commitments, agreements and writings will have no further force or
effect, and the parties to any such other negotiation; commitment, agreement or writing will have
no further rights or obligations there under.
Memorandum of unaellandmg (loCS) rev: tune n, WIG
CPD and Ca p8 4
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed by the proper
officers and officials.
Charles Broadway N 101 Chief of Police
Printed Name / ID # Title
Lakeland Police Department
Ruben Garcia, k10978 Chief of Police
Carol Ratcliff /t(1,Ld2P Admin. Assistant
Printed Name / ID N Title
The current FBI CJIS CSP mandates all agencies connected to the FBI CJIS systems adhere to
regulation set forth within the Security Policy. Included within the term "personnel" are all
individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the
computers and/or networks ofthe criminal justice agency which are used to access FBI CJIS systems.
These individuals include city/county 1T personnel, and private vendors. The subject of noncriminal
justice governmental personnel and private vendors is addressed in Sections 5, 1. 1.5(I) of the CJIS
Security Policy, and the Security Addendum, which can be found in Appendix H.
Memorandum M UMeruandlna (TraCS) rev:lune ir, Nna
CPo and cn pg. 5
