Contract 2019-62 AGREEMENT FOR
MAINTENANCE AND EMERGENCY REPAIRS TO WELLS
THIS AGREEMENT, is made and entered into this day of
2019, by and between the CITY OF CLERMONT, FLORIDA, a mun ci corporation
under the laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont,
Florida, (hereinafter referred to as "CITY"), and LAYNE CHRISTENSEN COMPANY,
whose address is: 3720 N. Palafox Street, Pensacola, FL 32505, (hereinafter referred to as
"CONTRACTOR").
WHEREAS,the Okaloosa County B.C.C.through the public procurement process awarded
an Agreement for maintenance and emergency repairs to wells, Okaloosa County B.C.C.
Contract Number ITB WS No. 16-19;
WHEREAS, CITY desires to utilize the above-referenced awarded bid, CONTRACTOR's
response thereto and Agreement in accordance with CITY's procurement policy; and
WHEREAS,CONTRACTOR desires to enter into a contract with CITY based on the terms
and conditions of the Okaloosa County B.C.C. Contract Number ITB WS No. 16-19.
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth,
mutually agree as follows:
ARTICLE I — SCOPE OF WORK
The CONTRACTOR shall furnish maintenance and emergency repairs to wells as
described in the Okaloosa County B.C.0 Contract Number ITB WS No. 16-19, which is
attached hereto and incorporated herein as Exhibit"A"and shall do everything required by
this Agreement and the other Agreement Documents contained in the specifications,which
are a part of these Documents. Provided,however, that nothing herein shall require CITY
to purchase or acquire any items or services from CONTRACTOR. To the extent of a
conflict between this Agreement and Exhibit "A", the terms and conditions of this
Agreement shall prevail and govern. In all instances the CITY purchasing policy,
resolutions and ordinances shall apply.
ARTICLE II—THE CONTRACT SUM
CITY shall pay CONTRACTOR,for the faithful performance of the Agreement as set forth
in the Agreement documents and the Unit Price Schedule as set forth in Exhibit `B',
attached hereto and incorporated herein.
ARTICLE III—TERM AND TERMINATION
1. This Agreement is to become effective upon execution by both parties,and shall
remain in effect until May 06, 2022, unless terminated or renewed as provided
by the Okaloosa County B.C.C.
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2. Notwithstanding any other provision of this Agreement, CITY may, upon
written notice to CONTRACTOR, terminate this Agreement if: a) without
cause and for convenience upon thirty (30) days written notice to
CONTRACTOR b) CONTRACTOR is adjudged to be bankrupt; c)
CONTRACTOR makes a general assignment for the benefit of its creditors; d)
CONTRACTOR fails to comply with any of the conditions of provisions of this
Agreement; or e) CONTRACTOR is experiencing a labor dispute, which
threatens to have a substantial, adverse impact upon performance of this
Agreement, without prejudice to any other right or remedy CITY may have
under this Agreement. In the event of such termination, CITY shall be liable
only for the payment of all unpaid charges, determined in accordance with the
provisions of this Agreement, for work, properly performed and accepted prior
to the effective date of termination.
3. Upon mutual Agreement of the parties,this Agreement may be renewed for two
(2) additional one (1) year term.
ARTICLE IV—COMMENCEMENT AND COMPLETION OF WORK
The CONTRACTOR shall provide all items in the timeframe as set forth in the applicable
purchase order or notice to proceed.
ARTICLE V—PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents,
CONTRACTOR shall submit an invoice to CITY upon completion of the services and
delivery to CITY as set forth in the applicable purchase order. CITY shall make payment
to the CONTRACTOR for all accepted and undisputed services provided, within thirty
(30) calendar days of receipt of the invoice.
ARTICLE VI— DISPUTE RESOLUTION - MEDIATION
1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and
other matters in question between them by mediation.
3. The parties shall share the mediator's fee and any filing fees equally. The mediation
shall be held in Clermont,Lake County,Florida,unless another location is mutually
agreed upon. Agreements reached in mediation shall be enforceable as settlement
Agreements in any court having jurisdiction thereof.
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ARTICLE VII— INSURANCE AND INDEMNIFICATION RIDER
1. Worker's Compensation Insurance - The CONTRACTOR shall take out
and maintain during the life of this Agreement Worker's Compensation Insurance for all
his employees connected with the work of this Project and, in case any work is sublet, the
CONTRACTOR shall require the subcontractor similarly to provide Worker's
Compensation Insurance for all of the latter's employees unless such employees are
covered by the protection afforded by the CONTRACTOR. Such insurance shall comply
with the Florida Worker's Compensation Law. In case any class of employees engaged in
hazardous work under this Agreement at the site of the Project is not protected under the
Worker's Compensation statute, the CONTRACTOR shall provide adequate insurance,
satisfactory to the CITY, for the protection of employees not otherwise protected.
2. CONTRACTOR's Public Liability and Property Damage Insurance - The
Contactor shall take out and maintain during the life of this Agreement Comprehensive
General Liability and Comprehensive Automobile Liability Insurance as shall protect it
from claims for damage for personal injury, including accidental death, as well as claims
for property damages which may arise from operating under this Agreement whether such
operations are by itself or by anyone directly or indirectly employed by it, and the amount
of such insurance shall be minimum limits as follows:
(a) CONTRACTOR's Comprehensive General, $2,000,000 Each
($2,000,000 aggregate)
Liability Coverages, Bodily Injury Occurrence, & Property Damage
Combined Single Limit
(b) Personal and Advertising Injury, $1,000,000 Each Occurrence
(c) Automobile Liability Coverages, $1,000,000 Each
Bodily Injury& Property Damage$500,000 Combined Single Limit
(d) Excess or Umbrella Liability, $1,000,000 Each (1,000,000 aggregate)
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE
shall be amended to provide coverage on an occurrence basis.
3. SubCONTRACTOR's Public Liability and Property Damage
Insurance-The CONTRACTOR shall require each of his subCONTRACTORs to procure
and maintain during the life of this subcontract, insurance of the type specified above or
insure the activities of his subCONTRACTORs in his policy, as specified above.
4. Indemnification Rider
(a) To cover to the fullest extent permitted by law, the CONTRACTOR
shall indemnify and hold harmless the CITY and its agents and
employees from and against all claims, damages, losses and expenses,
including but not limited to attorney's fees, arising out of or resulting
from the performance of the Work, provided that any such claim,
damage, loss or expense (1) is attributable to bodily injury, sickness,
3
disease or death,or to injury to or destruction of tangible property(other
than the Work itself) , and (2) is caused in whole or in part by any
negligent act or omission of the CONTRACTOR, any
subCONTRACTOR, anyone directly or indirectly employed by any of
them or anyone for whose acts any of them may be liable, regardless of
whether or not it is caused in part by a party indemnified hereunder.
Such obligation shall not be construed to negate, abridge, or otherwise
reduce any other right to obligation of indemnity which would otherwise
exist as to any party or person described in this Article.
(b) In any and all claims against the CITY or any of its agents or employees
by any employee of the CONTRACTOR, any subcontractor, anyone
directly or indirectly employed by any of them or anyone for whose acts
any of them may be liable, the indemnification obligations under this
Paragraph shall not be limited in any way by any limitation on the
amount or type of damages, compensation or benefits payable by or for
the CONTRACTOR or any subcontractor under workers'or workmen's
compensation acts,disability benefit acts or other employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and
other good and valuable consideration from the CITY for the
indemnification provided herein.
ARTICLE VIII—NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid,or by nationally recognized overnight courier
service to the address of the party set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CONTRACTOR: Layne Christensen Company
3720 N. Palafox Street
Pensacola, FL 32505
Attn: Bill Stuckey, General Manager
CITY: City of Clermont
Attn: Darren Gray, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE IX—MISCELLANEOUS
1. Attorneys' Fees. In the event a suit or action is instituted to enforce or interpret any
provision of this Agreement, the prevailing party shall be entitled to recover such
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sum as the Court may adjudge reasonable as attorneys' fees at trial or on any appeal,
in addition to all other sums provided by law.
2. Waiver. The waiver by city of breach of any provision of this Agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
of such provision itself and shall in no way affect the enforcement of any other
provisions of this Agreement.
3. Severability. If any provision of this Agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision,or
part thereof, shall be deleted or modified in such a manner as to make the
Agreement valid and enforceable under applicable law, the remainder of this
Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
4. Amendment. Except for as otherwise provided herein, this Agreement may not be
modified or amended except by an Agreement in writing signed by both parties.
5. Entire Agreement. This Agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
prior and contemporaneous Agreements between the parties with respect to the
performance of services by CONTRACTOR.
6. Assignment. Except in the event of merger, consolidation, or other change of
control pursuant to the sale of all or substantially all of either party's assets, this
Agreement is personal to the parties hereto and may not be assigned by
CONTRACTOR, in whole or in part, without the prior written consent of city.
7. Venue. The parties agree that the sole and exclusive venue for any cause of action
arising out of this Agreement shall be Lake County, Florida.
8. Applicable Law. This Agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9. Public Records. Contractor expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records law,
to include, to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and
conditions that the CITY would provide the records and at a cost that does
5
not exceed the cost provided in this Florida's Public Records law or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost,
to the CITY all public records in possession of CONTRACTOR upon
termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. CONTRACTOR shall use reasonable efforts to provide all
records stored electronically to the CITY in a format that is compatible with
the information technology systems of the CITY.
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTRACTOR SHALL
CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT
CITY CLERK'S OFFICE, (352) 241-7331.
ARTICLE X—AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this Agreement
as if herein repeated.
Document Precedence:
1. This Agreement
2. Purchase Order/Notice to Proceed
3. All documents contained in the Okaloosa County B.C.C. Contract/Bid No. ITB
WS No. 16-19.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
this c2 i'°day of ,,,,- ,2019.
City of 1091
Al
Da 1riar' 7 Vfan.ger
ipfittest:
y 4
Tracy Ackroyd H.we, City Clerk
tT __
ir
Layne Christensen Company
By: Tristan Parsley
(Name Printed or Typed)
Project Manager
Title
Atte
At6i.A., 2.A,VA__
Corporate Secretary
Patricia S. Rccvco Office Administrator
(Name Printed or Typed)
7
EXHIBIT A
CONTRACT, LEASE, AGREEMENT CONTROL FORM
Date: 05/13/2019
Contract/Lease Control #: C19-2808-WS
Procurement#: ITB WS 16-19
Contract/Lease Type: CONTRACT
Award To/Lessee: LAYNE CHRISTENSEN COMPANY
Owner/Lessor: OKALOOSA COUNTY
Effective Date: 05/07/2019
Expiration Date: 05/06/2022 W/2 1 YR RENEWALS
Description of
Contract/Lease: MAINT. & EMERGENCY REPAIRS TO WELLS
Department: WS
Department Monitor: LITTRELL
Monitor's Telephone #: 850-651-7171
Monitor's FAX # or E-mail: JLITTRELL@MYOKALOOSA.COM
Closed:
Cc: Finance Department Contracts & Grants Office
Li 08 Board of County Commissioners
Purchasing Department
...,.couac'�.
State of Florida
Date: March 8,2019
OKALOOSA COUNTY PURCHASING DEPARTMENT
NOTICE OF INTENT TO AWARD
ITB WS 16-19
Maintenance and Repair of Okaloosa County Water Supply Wells
Okaloosa County would like to thank all businesses which submitted responses to Maintenance and
Repair of Okaloosa County Water Supply Wells. (ITB WS 16-19)
After in-depth examination of all responses in accordance with the County's Purchasing Manual, the
County announces its intent to award the contract/purchase order to the following:
Layne Christensen Company Griner Drilling Service,Inc.
3720 N.Palafox Street 11100 Hwy 31,North
Pensacola,FL 32505 Spanish Fort,AL 36527
Rowe Drilling Company,Inc.
7584 West Tennessee St.
Tallahassee,FL 32304
This Notice of Intent does NOT constitute the formation of a contract/purchase order between Okaloosa
County and the apparent successful bidder/respondent. The County reserves the right to enter into
negotiations with the successful bidder/respondent in order to finalize contract terms and conditions. No
agreement is entered into between the County and any parties until a contract is approved and fully
executed.
Any person/entity desiring to file a procurement protest must meet all the standards and criteria in
accordance with Section 30 of the Okaloosa County Purchasing Manual. Failure to file a protest within
the time prescribed in Section 30.02 of the Okaloosa County Purchasing Manual, shall constitute a
waiver of protest proceedings.
'espectfully,
4 (9.?
4r, ; :. de
i g anager
5479A Old Bethel Road,Crestview,FL 32536 Voice: (850)689-5960 Fax:(850)689-5970
I
CONTRACT#: C19-2808-WS
LAYNE CHRISTENSEN COMPANY
MAINT&EMERGENCY REPAIR TO WELLS
EXPIRES: 05/06/2022 W/2 1 YR RENEWALS
SECTION 00520
AGREEMENT
BETWEEN OWNER AND CONTRACTOR
FOR CONSTRUCTION CONTRACT(STIPULATED PRICE)
THIS AGREEMENT is by and Okaloosa County Board of County
between Commissioners ("Owner") and
Layne Christensen Company ("Contractor").
Owner and Contractor hereby agree as follows:
ARTICLE 1-WORK
1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work
is generally described as follows:
ARTICLE 2-THE PROJECT
2.01 The Project, of which the Work under the Contract Documents is a part, is generally described as
follows:Project Title-Specification Division.
ARTICLE 3-ENGINEER
3.01 The part of the Project that pertains to the Work has been designed by Consultant.
3.02 The Owner has retained ("Engineer") to act as Owner's representative, assume all duties and
responsibilities,and have the rights and authority assigned to Engineer in the Contract Documents
in connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 4-CONTRACT TIMES
4.01 Total Contract Term
The contract will begin when fully executed by all parties and last for three (3) years with the
option of two(2)one(1)year renewals upon mutual agreement by both parties
4.02 Time of the Essence
All time limits for Milestones, if any, and readiness for final payment as stated in the Contract
Documents are of the essence of the Contract.
4.02 Contract Times:Days
Completion dates for each Notice to Proceed (NTP) issued under this Contract shall be
established in said NTP. The Work will be completed within the number of days set up in
each NTP to run as provided in Paragraph 4.01 of the General Conditions, and completed
ITB WS 16-19 00520-1 OKALOOSA COUNTY
SECTION 00520
AGREEMENT
BETWEEN OWNER AND CONTRACTOR
FOR CONSTRUCTION CONTRACT(STIPULATED PRICE)
THIS AGREEMENT is by and Okaloosa County Board of County
between Commissioners ("Owner") and
Layne Christensen Company ("Contractor").
Owner and Contractor hereby agree as follows:
ARTICLE 1-WORK
1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work
is generally described as follows:
ARTICLE 2-THE PROJECT
2.01 The Project, of which the Work under the Contract Documents is a part, is generally described as
follows: Project Title—Specification Division.
ARTICLE 3-ENGINEER
3.01 The part of the Project that pertains to the Work has been designed by Consultant.
3.02 The Owner has retained ("Engineer') to act as Owner's representative, assume all duties and
responsibilities, and have the rights and authority assigned to Engineer in the Contract Documents
in connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 4-CONTRACT TIMES
4.01 Total Contract Term
The contract will begin when fully executed by all parties and last for three (3) years with the
option of two (2)one(1) year renewals upon mutual agreement by both parties
4.02 Time of the Essence
All time limits for Milestones, if any, and readiness for final payment as stated in the Contract
Documents are of the essence of the Contract.
4.02 Contract Times: Days
Completion dates for each Notice to Proceed (NTP) issued under this Contract shall be
established in said NTP. The Work will be completed within the number of days set up in
each NTP to run as provided in Paragraph 4.01 of the General Conditions, and completed
ITB WS 16-19 00520-1 OKALOOSA COUNTY
and ready for final payment in accordance with Paragraph 15.06 of the General Conditions
within number of days established per NTP.
ARTICLE 5-CONTRACT PRICE
5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract
Documents the amounts that follow, subject to adjustment under the Contract:
Fixed Rate Unit Prices
ARTICLE 6-PAYMENT PROCEDURES
6.01 Submittal and Processing of Payments
A. Contractor shall submit Applications for Payment in accordance with Article 15 of the
General Conditions. Applications for Payment will be processed by Okaloosa County as
provided in the General Conditions.
ARTICLE 7—CONTRACTOR'S REPRESENTATIONS
7.01 In order to induce Owner to enter into this Contract, Contractor makes the following
representations:
A. Contractor has examined and carefully studied the Contract Documents, and any data and
reference items identified in the Contract Documents.
B. Contractor has visited the Site, conducted a thorough, alert visual examination of the Site
and adjacent areas, and become familiar with and is satisfied as to the general, local, and
Site conditions that may affect cost, progress, and performance of the Work.
C. Contractor is familiar with and is satisfied as to all Laws and Regulations that may affect
cost, progress, and performance of the Work.
D. Contractor has considered the information known to Contractor itself; information
commonly known to contractors doing business in the locality of the Site; information and
observations obtained from visits to the Site; the Contract Documents; and the Site-related
drawings identified in the Contract Documents, with respect to the effect of such
information, observations, and documents on (1)the cost, progress, and performance of the
Work; (2)the means, methods, techniques, sequences, and procedures of construction to be
employed by Contractor; and (3) Contractor's safety precautions and programs.
E. Based on the information and observations referred to in the preceding paragraph,
Contractor agrees that no further examinations, investigations, explorations, tests, studies,
or data are necessary for the performance of the Work at the Contract Price, within the
Contract Times, and in accordance with the other terms and conditions of the Contract.
F. Contractor is aware of the general nature of work to be performed by Owner and others at
the Site that relates to the Work as indicated in the Contract Documents.
G. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or
discrepancies that Contractor has discovered in the Contract Documents, and the written
resolution thereof by Engineer is acceptable to Contractor.
H. The Contract Documents are generally sufficient to indicate and convey understanding of
all terms and conditions for performance and furnishing of the Work.
ITB WS 16-19 00520-2 OKALOOSA COUNTY
I. Contractor's entry into this Contract constitutes an incontrovertible representation by
Contractor that without exception all prices in the Agreement are premised upon performing
and furnishing the Work required by the Contract Documents.
ARTICLE 8-CONTRACT DOCUMENTS
8.01 Contents
A. The Contract Documents consist of the following:
1. This Agreement(pages 00520-1 to 00520-5, inclusive).
1. General Conditions (pages 00700-1 to 00700-65, inclusive).
2. Supplementary Conditions (pages 00800-1 to 00800-7, inclusive).
3. Special Conditions(pages 00950-1 to 00950-5, inclusive)
4. Specifications as listed in the table of contents of the Project Manual.
5. Drawings—not applicable for this ITB.
6. Addenda(numbers 1 to 2 , inclusive).
7. Exhibits to this Agreement(enumerated as follows):
Contractor's Bid (pages 00300-1 to 00300-3 and 00451-1 to 00451-11 and Bidders
Attachments, inclusive).
8. The following which may be delivered or issued on or after the Effective Date of the
Contract and are not attached hereto:
Notice to Proceed(s).
Work Change Directives.
Change Orders.
Field Orders.
B. The documents listed in Paragraph 9.01.A are attached to this Agreement (except as
expressly noted otherwise above).
C. There are no Contract Documents other than those listed above in this Article 8.
D. The Contract Documents may only be amended, modified, or supplemented as provided in
the General Conditions.
ARTICLE 9-MISCELLANEOUS
9.01 Terms
Terms used in this Agreement will have the meanings stated in the General Conditions and the
Supplementary Conditions.
9.02 Assignment of Contract
Unless expressly agreed to elsewhere in the Contract, no assignment by a party hereto of any
rights under or interests in the Contract will be binding on another party hereto without the
written consent of the party sought to be bound; and, specifically but without limitation,
money that may become due and money that is due may not be assigned without such consent
(except to the extent that the effect of this restriction may be limited by law), and unless
ITB WS 16-19 00520-3 OKALOOSA COUNTY
specifically stated to the contrary in any written consent to an assignment, no assignment will
release or discharge the assignor from any duty or responsibility under the Contract
Documents.
9.03 Successors and Assigns
Owner and Contractor each binds itself, its successors, assigns, and legal representatives to the
other party hereto, its successors, assigns, and legal representatives in respect to all
covenants, agreements, and obligations contained in the Contract Documents.
9.04 Severability
Any provision or part of the Contract Documents held to be void or unenforceable under any Law
or Regulation shall be deemed stricken, and all remaining provisions shall continue to be
valid and binding upon Owner and Contractor, who agree that the Contract Documents shall
be reformed to replace such stricken provision or part thereof with a valid and enforceable
provision that comes as close as possible to expressing the intention of the stricken provision.
9.05 Contractor's Certifications
A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive
practices in competing for or in executing the Contract. For the purposes of this Paragraph
10.05:
1. "corrupt practice"means the offering, giving,receiving,or soliciting of anything of value
likely to influence the action of a public official in the bidding process or in the Contract
execution;
2. "fraudulent practice" means an intentional misrepresentation of facts made (a) to
influence the bidding process or the execution of the Contract to the detriment of Owner,
(b)to establish Bid or Contract prices at artificial non-competitive levels,or(c)to deprive
Owner of the benefits of free and open competition;
3. "collusive practice"means a scheme or arrangement between two or more Bidders, with
or without the knowledge of Owner, a purpose of which is to establish Bid prices at
artificial, non-competitive levels; and
4. "coercive practice"means harming or threatening to harm,directly or indirectly, persons
or their property to influence their participation in the bidding process or affect the
execution of the Contract.
9.06 Other Provisions
A. Owner stipulates that if the General Conditions that are made a part of this Contract are
based on EJCDC® C-700, Standard General Conditions for the Construction Contract,
published by the Engineers Joint Contract Documents Committee®, and if Owner is the
party that has furnished said General Conditions, then Owner has plainly shown all
modifications to the standard wording of such published document to the Contractor,
through a process such as highlighting or "track changes" (redline/strikeout), or in the
Supplementary Conditions.
ITB WS 16-19 00520-4 OKALOOSA COUNTY
9.07 Public Records
X. Public Records
Any record created by either party in accordance with this Contract shall be retained and maintained in
accordance with the public records law, Florida Statutes, Chapter 119.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT
THE CUSTODIAN OF PUBLIC RECORDS AT OKALOOSA COUNTY RISK
MANAGEMENT DEPARTMENT 5479 OLD BETHEL ROAD CRESTVIEW, FL
32536 PHONE: (850) 689-5977 riskinfo(a,myokaloosa.com.
Contractor must comply with the public records laws, Florida Statute chapter 119, specifically
Contractor must:
1. Keep and maintain public records required by the County to perform the service.
2. Upon request from the County's custodian of public records, provide the County with a copy of
the requested records or allow the records to be inspected or copied within a reasonable time at a
cost that does not exceed the cost provided in chapter 119 Florida Statutes or as otherwise provided
by law.
3. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the contractor does not transfer the
records to the County.
4. Upon completion of the contract,transfer, at no cost,to the County all public records in possession
of the contractor or keep and maintain public records required by the County to perform the
service. If the contractor transfers all public records to the public agency upon completion of the
contract, the contractor shall destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. If the contractor keeps and maintains
public records upon completion of the contract, the contractor shall meet all applicable
requirements for retaining the public records. All records stored electronically must be provided
to the public agency, upon the request from the public agency's custodian of public records, in a
format that is compatible with the information technology systems of the public agency.
ITB WS 16-19 00520-5 OKALOOSA COUNTY
IN WITNESS WHEREOF,Owner and Contractor have signed this Agreement.
This Agreement will be effective on : z r: ::641211 ;R 6-'�w aliN,(which is the Effective Date of
the Contract).
OWNER: CONTRACTOR: •
Okaloosa County Board of County
Commissioners r Layne Christensen Company
By: � J! By: Bill Stuckey
L Ar(fcs (C• Windit,J-r. j;:•j
Title: -; Title: General Manager
Chit 4 i r'rvy�_cn = .: .
(If Contractor is a corporation, a partnership,
or a joint venture, attach evidence of
authority to sign.)
Attest: <. Attest: •-�f ' I
_IA0
G
Title: f �; ......- Title: ( ! f
(er iL �, f �J
Address for giving notices: Address for giving notices:
3720 N.Palafox Street
Pensacola,FL 32505
•
License No.: COC1523303
(where applicable)
(If Owner is a corporation, attach evidence of NOTE TO USER: Use in those states or other
authority to sign.If Owner is a public body, jurisdictions where applicable or required.
attach evidence of authority to sign and
resolution or other documents authorizing
execution of this Agreement.)
ITB WS 16-19 - 00520-6 OKALOOSA COUNTY
rro-)FDY
„0, 144.
INVITATION TO BID(ITB) & RESPONDENTS ACKNOWLEDGEMENT
ITB TITLE:MAINTENANCE&EMERGENCY REPAIR OF OKALOOSA ITB NUMBER:
COUNTY WATER SUPPLY WELLS,WATER BOOSTER PUMP ITB WS 16-19
STATIONS,WASTEWATER EFFLUENT PUMP STATIONS&
STORMWATER PUMP STATIONS
ISSUE DATE: January 14,2019 8:00 AM.CT
MANDATORY-PRE BID MEETING: January 29,2019 9:00 A.M.CT
LAST DAY FOR QUESTIONS: February 8,2019 3:00 P.M.CT
ITB OPENING DATE&TIME: February 20,2019 3:00 P.M.CT
NOTE:BIDS RECEIVED AFTER THE BID OPENING DATE&TIME WILL NOT BE CONSIDERED.
Okaloosa County,Florida solicits your company to submit a bid on the above referenced goods or services.All terms,specifications and
conditions set forth in this ITB are incorporated into your response.A bid will not be accepted unless all conditions have been met.All
bids must have an authorized signature in the space provided below.All bids must be sealed and received by the Okaloosa County Clerk
of Court by the"ITE Opening Date&Time"referenced above.All envelopes containing sealed bids must reference the"ITB Title","rIB
Number" and the"ITB Opening Date&Time". Okaloosa County is not responsible for lost or late delivery of bids by the U.S.Postal
Service or other delivery services used by the respondent. Neither faxed nor electronically submitted bids will be accepted.Bids may not
be withdrawn for a period of ninety(90)days after the bid opening unless otherwise specified
RESPONDENT ACKNOWLEDGEMENT FORM BELOW MUST BE COMPLETED, SIGNED, AND RETURNED AS
PART OF YOUR BID.BIDS WILL NOT BE ACCEPTED WITHOUTTHIS FORM,SIGNED BY AN AUTHORIZED AGENT
OF'THE RESPONDENT.
COMPANY NAME Layne Christensen Company
MAILING ADDRESS 3720 N. Palafox Street
CITY,STATE,ZIP Pensacola, FL 32505
FEDERAL EMPLOYER'S IDENTIFICATION NUMBER(FEIN): 48-0920712
TELEPHONE NUMBER
850432-5101 EXT: FAX: 850-432-2999
EMAIL: tristan.parslcy@gcinc.com
I CERTIFY THAT THIS BID IS MADE WITHOUT PRIOR UNDERSTANDING,AGREEMENT,OR CONNECTION WITH ANY
OTHER RESPONDENT SUBMITTING A BID FOR THE SAME MATERIALS,SUPPLIES,EQUIPMENT OR SERVICES,AND
IS 1N ALL RESPECTS.FAIR AND WT1 IOUT' COLLUSION OR FRAUD. I AGREE TO ABIDE BY ALL TERMS AND
CONDITIONS OF THIS BID AND y THAT I AM AUTHORIGEll TO SIGN THIS BID FOR THE RESPONDENT.
AUTHORIZED SIGNATI R21• TYPED Bill Stuckey
OR PRINTED NAME
TITLF, General Manager DATE February 20,2019
Rev:September 22,2015
00001
SECTION 00002
NOTICE TO RESPONDENTS
ITB WS 16-19
Notice is hereby given that the Board of County Commissioners of Okaloosa County,FL,will accept sealed bids until 3:00 p.m.
(CST)February 20,2019,for Maintenance&Emergency Repair of Okaloosa County Water Supply Wells,Water Booster
Pump Stations,Wastewater Effluent Pump Stations&Stormwater Pump Stations.Interested respondents desiring
consideration shall provide an original and two(2)copies(total three(3))of their Invitation to Bids(ITB)response with the
respondent's areas of expertise identified. Submissions shall be portrait orientation,unbound,and 8 ''14"x 11"where practical.All
originals must have original signatures in blue ink.
Bid Documents can be viewed at https://www.bidnetdirect.com/florida or at http://www.co.okaloosa.fl.us/purchasing/home
then accessing the link"View Current Solicitations"
A mandatory pre-bid conference is scheduled for 9:00 a.m.(CST)January 29,2019. The conference will be held at the Okaloosa County
Water&Sewer Administration Building,Large Conference Room, 1804 Lewis Turner Blvd,3''Floor,Fort Walton Beach,Florida,
32547. You must attend this pre-bid conference in order to submit a bid.
At 3:00 p.m.(CST),February 20,2019,all bids will be opened and read aloud. All bids must be in sealed envelopes reflecting on
the outside thereof the Respondent's name and"Maintenance&Emergency Repair of Okaloosa County Water Supply Wells,
Water Booster Pump Stations,Wastewater Effluent Pump Stations&Stormwater Pump Stations". The Board of County
Commissioners will consider all bids properly submitted at its scheduled bid opening in the Crestview Courthouse located at 101 E.
James Lee Boulevard.#288,Crestview,FL 32536. Bids may be submitted in the Crestview Courthouse prior to bid opening or
delivered to the Clerk of Circuit Court,101 E.James Lee Boulevard.,#255,Crestview,FL 32536. **NOTE: MUST RING
DOORBELL TO GAIN ENTRANCE INTO ROOM 288. THE CLERK WILL COME ACCEPT YOUR PACKAGE OR
SHOW YOU TO THE CONFERENCE ROOM FOR THE SCHEDULED BID OPENING**
NOTE:THE NEW CRESTVIEW COURTHOUSE HAS SECURITY AT ENTRY POINT-PLEASE ALLOW FOR TIME
TO GET THROUGH SECURITY WHEN ARRIVING FOR THE BID OPENING.
NOTE: Crestview,FL is not a next day guaranteed delivery location by most delivery services. Respondents using mail or
delivery services assume all risks of late or non-delivery.
The County reserves the right to award the bid to the lowest responsive respondent and to waive any irregularity or technicality in bids
received. Okaloosa County shall be the sole judge of the bid and the resulting negotiated agreement that is in its best interest and its
decision shall be final.
Any Respondent failing to mark outside of the envelope as set forth herein may not be entitled to have their bid considered.
All bids should be addressed as follows: '
ITB WS 16-19 Maintenance& o t og ao 9
Emergency Repair of Okaloosa _J I (,4.4,1 a MIIr
County Water Supply Wells,Water
Date
Booster
Booster Pump Stations,Wastewater Pure g M nager
Effluent Pump Stations&
Stormwater Pump Stations
Clerk of Circuit Court
Attn: BCC Records
Crestview Courthouse
101 E.James Lee Blvd.#288
Crestview,FL 32536
OKALOOSA COUNTY
BOARD OF COUNTY COMMISSIONERS
Charles K.Windes,Jr.
Chairman
ITB WS 16-19 00002 OKALOOSA COUNTY
BID REQUIREMENTS
BID#: ITB WS 16-19
BID ITEM: MAINTENANCE & EMERGENCY REPAIR OF OKALOOSA COUNTY
WATER SUPPLY WELLS, WATER BOOSTER PUMP STATIONS, WASTEWATER
EFFLUENT PUMP STATIONS & STORMWATER PUMP STATIONS.
SCOPE
The scope of work for this ITB includes the material,equipment,and labor services for MAINTENANCE&
EMERGENCY REPAIR OF OKALOOSA COUNTY WATER SUPPLY WELLS,WATER BOOSTER PUMP
STATIONS,WASTEWATER EFFLUENT PUMP STATIONS&STORMWATER PUMP STATIONS
specified herein. All materials shall be manufactured within the continental United States. No substitutions will
be accepted unless approved by the Purchasing and the Water&Sewer Department. Note: A list of quantities
of items,outlined after the Bid Schedule,shall be used to evaluate bidder's proposal based on the unit prices
provided in the official Bid Schedule. All work allocated under the Contract shall be based on the unit prices
established in the Bid Schedule and Contractor will be compensated for actual work performed only. There is
no guarantee of quantities of Work required during this Contract or Work allocated to individual Contractor(s)
during the life of the Contract.
Price shall be guaranteed for 90 days after the bids are read and received. Price shall include delivery of all
equipment and appurtenances to the following location:
1804 LEWIS TURNER BLVD,FORT WALTON BEACH,FL 32547
OWNER/County Delivery Contact:
Mark Griffin,Okaloosa County Water&Sewer
850-651-7176 or mgriffin@myokaloosa.com
THE FOLLOWING MUST BE SUBMITTED WITH THE BID:
• A list of any and all exceptions to the ITB/Contract Documents.
• Any additional information requested by the OWNER.
TERM OF CONTRACT:
The contract will begin when fully executed by all parties and last for three(3)years with the option of two(2)
one(1)year renewals,with appropriate CPI increases,upon mutual agreement by both parties. The County
has the right to award the contract to more than one vendor.
ITB WS 16-19 00002 OKALOOSA COUNTY
SPECIFICATIONS
ITB#: WS 16-19
BID ITEM: MAINTENANCE&EMERGENCY REPAIR OF OKALOOSA COUNTY WATER
SUPPLY WELLS, WATER BOOSTER PUMP STATIONS, WASTEWATER
EFFLUENT PUMP STATIONS&STORMWATER PUMP STATIONS.
GENERAL:
A. It is the intent of the Okaloosa County Water & Sewer System (OCWS) to enter into
contracts for the testing,emergency repair and maintenance of the OCWS Water Supply
Wells, Water Booster Pump Stations, Wastewater Effluent Pump Stations &
Stormwater Pump Stations with at least two contractors.
B. The Contractor, by submitting a proposal for this project, agrees to work overtime,
weekends, holidays, etc., as required to return the above-mentioned infrastructure back
to service.
C. The location and number of the water supply wells is described on the attached well data
sheets. The Contractor shall visit each site and be familiar with any site conditions that
may influence specific job functions. The Contractor shall be responsible for restoring
any fencing,paving, grassing,etc.,that was removed or damaged by his operations.
D. The Contractor shall obtain all State,County and City permits as required to complete the
repairs to County infrastructure. The Contractor shall furnish the Owner with a copy of
all permits prior to beginning work on a maintenance or repair project(if required).
E. The Contractor shall guarantee the water supply well to produce water at the rated
capacity if pulled and repaired unless the Owner directs the Contractor to omit repairs
that would restore the pumping capacity.
F. This contract may be used by other County departments.
G. Bidder must be a licensed and insured well drilling contractor in the State of Florida.
H. A minimum of 75%of the work and each job must be completed by in-house personnel
and not subcontracted out.
I. Bidder must have 10+years of experience in construction,repair,and maintenance in the
field of public water supply wells/pumps with casing 12"to 24" and including effluent
pumps and booster station pumps and stormwater pumps.
J. The County reserves the right to assign work under this contract to any Contractor eligible
to perform work under said Contract with no guarantee of the amount of work assigned
to any particular Contractor. Designation of work allocations shall be at the sole
discretion of County staff.
K. Work shall be allocated on case by case basis as needed by the Owner and work shall be
authorized by individual Notices to Proceed from the Department requesting said Work.
!TB WS 16-19 00002 OKALOOSA COUNTY
the technician completing the tests. Each well shall be tabbed and separated in the bound
report.
The County may request any of the above tests individually on any well within the scope
of this contract. Individual tests shall be paid for at the lump sum rate outlined in the bid
schedule for each test performed, not as a portion of the rate established for pre or post
performance testing.
B. Well Pump Inspection: As required by the County,the Contractor shall pull the selected
well pump for inspection. The work includes furnishing all labor and equipment for
pulling the pump, disassembly as required for detailed inspection, cleaning pump,
removing oil from well, written report of findings, reassembly, resetting the pump and
restoring the well to operation. Inspection of the well, disassembly, reassembly and
restoring the well back into operation shall be completed within three(3)weeks following
receipt of the purchase order provided no repairs are made to the pump, column and
assembly. Payment for well pump inspection shall be based upon the HP of each well
motor as outlined in the bid schedule and shall be lump sum,complete and in place.
C. Repairs and Maintenance: When the pump has been pulled,disassembled and inspected,
the Contractor shall make a determination of the requirement or recommendation for
replacement parts to restore the well to its original capacity and insure operational
longevity.
When the total cost of materials, including replacement parts, is less than or equal to
$5,000.00,the Contractor shall proceed with the maintenance service as required. If the
cost of materials, including replacement parts, exceeds $5,000.00, the Contractor will
immediately advise the County and,within three(3)calendar days from the date the pump
is pulled, submit a written cost estimate to the County of all material costs, indicating
those parts for which replacement is considered essential, and those additional parts
which the Contractor recommends be replaced to insure operational longevity. Within
two(2)working days from the receipt of the contractor's estimate of the cost of material,
the County will advise the Contractor of the decision to proceed and the scope of
replacement parts to be included in the pump maintenance. Such notice may initially be
made by telephone,to be immediately confirmed by the County in writing. In connection
therewith, the Contractor shall make the disassembled pump available for County
inspection at the Contractor's facility. The County reserves the right to require the
Contractor to furnish a replacement pump for installation or consider a replacement pump
the Contractor has in inventory if replacement parts have an extended shipment date.
D. Disinfection of the Well: In accordance with FDEP standards, the well is to be cleaned
and flushed of all debris and oil prior to pump re-installation. In addition, the pump,
column pipe, oil tubing, airline, etc., shall be steam cleaned prior to assembly and re-
installation in the well. After resetting pump, column, etc., the entire well shall be
chlorinated with a solution of such volume and strength that a concentration of 50 ppm
free chlorine residual is obtained throughout the entire well and the solution shall remain
in the well for a period of 24 hours. The Contractor shall then pump the well to waste
until no chlorine concentration exists in the pumped water. At that time,the Contractor
shall notify the Owner so that the OCWS can begin sampling the well in accordance with
FDEP requirements.
If during the sampling period the bacteriological tests fail in accordance with FDEP
guidelines,the Contractor shall return to the site for re-chlorination of the well. The re-
ITB WS 16-19 00002 OKALOOSA COUNTY
chlorination procedure shall consist of a chlorine solution that will produce a
concentration of 100 ppm free chlorine residual throughout the entire well. The solution
shall remain in the well for 24 hours and the Contractor shall surge the well every four
(4) hours to make sure all components of the well pump, etc., have been properly
chlorinated. The Contractor shall then pump the well to waste until no chlorine
concentration exists in the pumped water. At that time,the Contractor shall again notify
the Owner so that the OCWS can begin sampling the well in accordance with FDEP
requirements. This will conclude the Contractor's obligation regarding the pay item of
well disinfection. Any additional disinfection or restoration procedures will be paid for
at the hourly rate quoted in the Bid Proposal for labor for appropriate crew plus materials.
E. Post-Performance Testing: After being restored to operation and cleared for use by
FDEP, the well shall be tested in accordance with the requirements of Section II,
Paragraph A,Pre-Performance Testing. If tests indicate the well has not been restored to
its normal rated capacity,the Contractor shall advise the County in writing. The County
will evaluate the report and determine if the contract has been adhered to and report same
to the Contractor. If the repair work was considered to be the problem, or if excessive
vibration exists, the Contractor will be required to complete corrective work at no
additional cost to the Owner. Upon completion of the corrective work and satisfactory
post-performance testing,the Contractor shall submit a copy of the final testing report to
the Owner.
F. Casing Inspection and Cleaning: When ordered by the County, the Contractor shall
provide all labor, materials and equipment to properly clean and video the well casing
and borehole and/or screens. Prior to the well video,the Contractor shall clean the well
casing with tools, chemical agents and/or air scouring to remove encrustation from the
well casing. After removing encrustation from the casing,the well shall be pumped clear
of all loose debris. This procedure shall be followed by the installation of a pump into
the well so that the video is recorded with the well being pumped. The video equipment
shall include a mirror and lighting head allowing 360 degrees sideways viewing. Tilt
control,zoom lenses and tilt angle is also preferred so that the well casing can be closely
inspected for failures at weld seams or punctures in the casing. A copy of the completed
video shall be provided to the Owner.
G. Removal and Disposal of Oil in Well Column: When ordered by the County, the
Contractor shall remove and dispose of oil from well column. Labor and equipment for
access to the column and removal of the oil shall be covered in hourly items as outlined
in the Bid Schedule. Payment for this item shall only be for the disposal of waste oil by
the Contractor.
I. Well Abandonment: When ordered by the County,the Contractor shall abandon any type
of well covered under this Contract. Permitting for the abandonment shall be obtained
by the County and work to perform abandonment shall be provided by the Contractor.
Labor and equipment shall be covered by the appropriate hourly items as outlined in the
Bid Schedule. Separate payment shall be made for grout and/or backfill material as
needed to complete the abandonment as outlined in the Bid Schedule.
J. Replacement Parts: When replacement parts are required to complete any task covered
under this Contract,a set mark-up%(as defined in the Bid Schedule)shall be established
by the County. The base price for part(s)prior to mark-up shall include all charges for
taxes and freight/shipping and copy of invoices shall be provided prior to authorization
of payment for any replacement part.
!TB WS 16-19 00002 OKALOOSA COUNTY
M. NEW REPLACEMENT MATERIALS:
A. Pump Head: The pump head shall be of extra heavy duty construction throughout and of
sufficient size to properly support the column, bowl and driver. It shall be of cast iron
construction, fitted with a flanged outlet connection and equipped with an extra heavy
separate,machined, cast iron baseplate. The head shall also be equipped with a one-half
(1/2) gallon automatic solenoid lubricator and heavy combination stuffing box and oil
tubing tension casting which shall make up with a resulting butt joint to the shaft
protective tubing to insure proper tension on the line shaft tubing at all times. The entire
stuffing box assembly shall be locked so that the tension cannot be reduced by any
vibration.
B. Discharge Column: The discharge column shall be of the diameter as indicated on the
Well Data Sheets and in standard 10 foot lengths with either screw coupled or flanged
connections and shall contain a supporting spider for the oil tubing at each point 10 feet
apart. The screw coupling shall be a heavy cast iron combination coupling and spider
and shall be integrally cast in one piece. The flanged connection shall be a heavy cast
iron flange,threaded,bored and faced for accurate alignment and centering of the heavy
cast bronze alignment and centering of the heavy cast bronze alignment spider. The line
shaft shall be made from high carbon steel,turned, ground and polished. The line shaft
shall match the existing line shaft as shown on the Well Data Sheets and shall be run in
bronze bearings spaced not over five(5)feet apart. The shaft protective tubing shall be
constructed of heavy tubing and the ends shall be machined to insure a water tight joint
when bathed together. The discharge column shaft shall be oil lubricated and sufficient
column shall be furnished to provide a minimum submergence of 30 feet below the
pumping level. Contractor shall note that several wells are water lubricated.
The column pipe and shaft tubing shall be coated with an epoxy coating, inside and
outside,to protect the pipe from excessive corrosion. The pipe shall be cleaned properly
by sandblasting to near white metal prior to applying the protective coating. The epoxy
coating shall be applied at a thickness of 10 mils(dry)and be equal to Resi-Weld 72-20
epoxy coating. The Contractor shall submit data on the type of coating and dry film
thickness prior to installation of column pipe and shaft tubing.
C. Pump Bowl: The pump bowl outer shell shall be made of cast iron. The impeller,wear
rings and bushings shall be made of low-zinc bronze and the pump bowl shall be designed
to operate in accordance with the pumping conditions as specified. The impeller shaft
shall be stainless steel and of sufficient size to carry the full load of the impellers. Each
stage shall be fitted with a removable wear ring and the impellers shall be of the fully
enclosed type, non-overloading, and so designed that the motor will not be overloaded,
nor the pump break suction in the event the above ground head is removed.
D. Flow Meter: The flow meter shall be a flanged tube-propeller type indicator and
totalizing meter as manufactured by Sensus or other manufacturer pre-approved by the
County. The meter shall be actuated by a propeller mechanism utilizing a magnetic
coupling between the propeller and drive shaft. The body shall contain straightening
vanes to promote streamline flow. Accuracy is to be within 1 1/2%of the true flow at the
specified operating rate. The flow rate shall be indicated on a 3"dial registering in gallons
per minute and the total flow shown on a 6-digit totalizer in multiple units of gallons. A
4-20MA signal output is required for the SCADA system monitors.
(TB WS 16-19 00002 OKALOOSA COUNTY
E. Air Tubing: New air tubing shall be installed from the well-head down into the well to a
point 20 feet below the pump bowl. The air tubing shall be 3/8" red brass pipeline and
secured to the pump column for stability.
F. Stilling Well: A SCHD 80 perforated 1"PVC pipe shall be installed from the well-head
down into the well to a point 20 feet below the pump bowl and secured to pump column
for stability. Entry point from the well-head will be configured in such a way as to allow
removal/replacement of submersible transducer.
IV. PROCEDURES:
A. Authorization: Services to be furnished under contract shall be ordered by the authorized
County Official. The authorized County Official is to be the Director of Water and Sewer
or his/her designee. The Contractor is required to respond to all emergency work ordered,
within 48 hours of being notified(phone or written). The Contractor cannot pull off-site
until the well repair is completed and the water supply well is back on line or until all
efforts to restore the well has been exhausted and a mutual decision is made by the County
and Contractor to cease work. The Contractor cannot charge time for equipment that is
idle on the site. Charges for equipment must be accompanied by a crew.
B. Reporting: The report of tests on each well shall include all items specified. The report
shall be structured in three divisions:
1. Date and time of testing,personnel involved,and conditions encountered
2. Test results for each item
3. Contractor's recommendations for further inspection, maintenance and repair,
and/or chemical restoration necessary to restore the well to original operating
capacity.
Reports for each well shall be submitted within 15 working days from the completion of
testing for that well. An interim report of the results of static level and draw-down tests
only shall be submitted to the County within five(5)working days from the completion
of each test.
C. Equipment and Pump Pulling: Equipment used for pulling the well pumps shall be
specifically designed for this work. Adequate precautions shall be taken to prevent
damage to the pump,column,shaft,oil tubing,airline,suction pipe,etc.,during removal,
disassembly and resetting. The Contractor shall provide wood blocks to store all removed
equipment to limit exposure to soil contamination. Damage to County property that is
the fault of the Contractor shall be repaired or replaced if necessary at no cost to the
County.
D. Materials Compatibility: All new parts shall be in accordance with Specifications unless
compatibility requires parts replacement to match original parts.
Modifications to existing equipment to make new parts fit existing pump assemblies will
•not be permitted unless approved by the County.
ITB WS 16-19 00002 OKALOOSA COUNTY
E. Down-Time: Down-time for wells shall be limited to a maximum of three (3) weeks
except by prior approval of the County where procurement time for approved renewal
parts which are not stock items require time extension or where circumstances beyond
the control of the Contractor requires a time extension. Down-time exceeding three (3)
weeks,approved by the County for reasons beyond the Contractor's control,may require
reassembly and resetting the pump and restoring the well to operation until such time that
all replacement parts are on-hand or the County may consider a substitute well pump for
temporary use. When all replacement parts are on-hand,the pump shall be re-pulled and
maintenance completed as specified with approval of the County.
However, where down-time exceeding three (3) weeks results from the Contractor's
failure to diligently complete the work, as determined by the County, such delay shall,
upon order of the County, require reassembly and resetting the pump and restoring the
well to operation at no additional cost to the County. When the Contractor has removed
the cause of delay, the pump shall be re-pulled and maintenance completed as specified
at no additional cost to the County. To facilitate timely service,the Contractor shall have
ample standard replacement parts on hand or immediately available.
•
!TB WS 16-19 00002 OKALOOSA COUNTY
DRUG-FREE WORKPLACE CERTIFICATION
THE BELOW SIGNED RESPONDENT CERTIFIES that it has implemented a drug-free workplace program.
In order to have a drug-free workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee
assistance programs,and the penalties that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under quote
a copy of the statement specified in subsection 1.
4. In the statement specified in subsection 1,notify the employees that, as a condition of working on the
commodities or contractual services that are under quote,the employee will abide by the terms of the
statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to,
any violation of Chapter 893,Florida Statutes, or of any controlled substance law of the United States
or any state,for a violation occurring in the workplace no later than five(5)days after such conviction.
5. Impose a sanction on,or require the satisfactory participation in,drug abuse assistance or rehabilitation
program if such is available in employee's community, by any employee who is convicted. •
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this
section.
As the person authorized to sign this statement, I certify that this firm complies fully with the above
requirements.
DATE: February 20,2019 SIGMA
COMPANY: Layne Christensen Co. NAME: Bill Stuckey
(Typed or Printed)
ADDRESS: 3720 N. Palafox Street
TITLE: General Manager
Pensacola,FL 32505
E-MAIL: bill.stuckey@gcinc.com
PHONE NO.: 850-432-5101
ITB WS 16-19 00100-FORMS OKALOOSA COUNTY
CONFLICT OF INTEREST DISCLOSURE FORM
For purposes of determining any possible conflict of interest, all respondents,must disclose if any Okaloosa
Board of County Commissioner, employee(s), elected officials(s), or if any of its agencies is also an owner,
corporate officer,agency,employee,etc., of their business.
Indicate either"yes"(a county employee,elected official,or agency is also associated with your business),or
"no". If yes, give person(s)name(s) and position(s)with your business.
YES NO XX
NAME(S) POSITION(S)
FIRM NAME: Layne Christensen Company
BY(PRINTED): Bill Stuc jey
BY(SIGNATURE):
TITLE: General Manager
3720 N.Palafox Street
ADDRESS:
Pensacola,FL 32505
PHONE NO. 850-432-5101 '
E-MAIL bill.stuckey@gcinc.com
DATE February 20,2019
•
ITB WS 16-19 00100-FORMS OKALOOSA COUNTY
FEDERAL E-VERIFY COMPLIANCE CERTIFICATION
In accordance with Okaloosa County Policy and Executive Order Number 11-116 from the office of the
Governor of the State of Florida,Respondent hereby certifies that the U.S.Department of Homeland Security's
E-Verify system will be used to verify the employment eligibility of all new employees hired by the respondent
during the contract term, and shall expressly require any subcontractors performing work or providing services
pursuant to the contact to likewise utilize the U.S.Department of Homeland Securities E-Verify system to verify
the employment eligibility of all new employees hired by the subcontractor during the contract term;and shall
provide documentation such verification to the COUNTY upon request.
As the person authorized to sign this statement,I certify that this company complies/will comply fully with the
above requirements.
DATE: February 20,2019 SIGNATURE
ALN
COMPANY: Layne Christensen Company NAME: Bill Stuckey
ADDRESS: 3720 N. Palafox Street TTTLE: General Manager
Pensacola,FL 32505
E-MAIL bill.stuckey@gcinc.com
PHONE NO.: 850-432-5101
•
ITB WS 16-3.9 00100-FORMS OKALOOSA COUNTY
CONE OF SILENCE
The Board of County Commissioners have established a solicitation silence policy (Cone of Silence) that
prohibits oral and written communication regarding all formal solicitations for goods and services(ITB,RFP,
ITQ, ITN,and RFQ)or other competitive solicitation between the bidder(or its agents or representatives)or
other entity with the potential for a financial interest in the award(or their respective agents or representatives)
regarding such competitive solicitation, and any County Commissioner or County employee, selection
committee member or other persons authorized to act on behalf of the Board including the County's Architect,
Engineer or their subconsultants, or anyone designated to provide a recommendation to award a particular
contract,other than the Purchasing Department Staff.
The period commences from the time of advertisement until contract award.
Any information thought to affect the committee or staff recommendation submitted after bids are due, should
be directed to the Purchasing Manager or an appointed representative. It shall be the Purchasing Manager's
decision whether to consider this information in the decision process.
Any violation of this policy shall be grounds to disqualify the respondent from consideration during the
selection process.
All respondents must agree to comply with this policy by signing the following statement and including it with
their submittal.
irepresenting Layne Christenen Company
Bill Stuckey Signatu Company Name
On this 20 day of Februajy 2019 hereby agree to abide by the County's "Cone of
Silence Clause"and understand violation of this policy shall result in disqualification of my bid/submittal.
ITB WS 16-19 00100-FORMS OKALOOSA COUNTY
INDEMNIFICATION AND HOLD HARMLESS
Respondent shall indemnify and hold harmless the County, its officers and employees from liabilities,
damages, losses, and costs including but not limited to reasonable attorney fees,to the extent caused by the
negligence, recklessness, or intentional wrongful conduct of the Respondent and other persons employed or
utilized by the Respondent in the performance of this Agreement.
Layne Christensen Company
Respondent's Company Name Authorized Signature— ual
3720 N. Palafox Street Bill Stuckey
Physical Address Authorized Signature—Typed
Pensacola, FL 32505 General Manager
Mailing Address Title
850-432-2999
850-432-5101
Phone Number FAX Number
850-530-1086 850-530-1086
Cellular Number After-Hours Number(s)
February 20,2019 _ bill.stuckey@gcinc.com
Date Email
ITB WS 16-19 00100-FORMS OKALOOSA COUNTY
LOBBYING
31 U.S.C. 1352, 49 CFR Part 19,49 CFR Part 20
APPENDIX A,49 CFR PART 20—CERTIFICATION REGARDING LOBBYING
Certification for Contracts,Grants,Loans,and Cooperative Agreements
(To be submitted with each bid or offer exceeding$100,000)
The undersigned[Contractor]certifies,to the best of his or her knowledge and belief,that
1. No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person
for influencing or attempting to influence an officer or employee of an agency,a Member of Congress,an officer
or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any
Federal contract,the making of any Federal grant,the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
contract,grant,loan,or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for making
Iobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement,the undersigned shall complete and submit Standard Fonn—LLL, "Disclosure Form to
Report Lobbying," in accordance with its instructions [as amended by "Government wide Guidance for New
Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph (2) herein has been
modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995(P.J.. 104-65,to be codified at
2 U.S.C. 1601,et seq.)]
3. The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements)and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into.Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31,
U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required
certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure.
[Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or
amend a required certification or disclosure form shall be subject to a civil penalty of not less than$10,000 and not more
than$100,000 for each such expenditure or failure.]
The Contractor,Lavne Christensen Co. certifies or affirms the truthfulness and accuracy of each statement of its
certification and disclosure,if any.In addition,the Contractor understands and agrees that the provisions of 31 U.S.C.
A 3801,et .,apply to this certification and disclosure,if any.
•
Signature of Contractor's Authorized Official
Bill Stuckey,General ManagerName and Title of Contractor's Authorized Official
February 20,2019 Date
ITB WS 16-19 00100-FORMS OKALOOSA COUNTY
COMPANY DATA
Respondent's Company Name: Layne Christensen Company
Physical Address&Phone#: 38720 N.Palafox Street
Pensacola,FL 32505
Contact Person(Typed-Printed):
Bill Stuckey
Phone#: 850-432-5101
Cell#: 850-530-1086
Federal ID or SS#: 48-0920712
DUNNS/SAM#: 00 696 5917
Respondent's License#: S320-923-69-338-0
Fax#: 850-432-2999
Emergency#'s After Hours, 850-336-1326 -Kenny Ratliff
Weekends&Holidays:
11
ITB WS 16-19 00100-FORMS OKALOOSA COUNTY
System for Award Management (Oct 2016)
(a)Definitions.As used In this provision.
"Electronic Funds Transfer(EFT)indicator"means a four-character suffix to the unique entity identifier.The suffix
is assigned at the discretion of the commercial,nonprofit,or Government entity to establish additional System for Award
Management records for identifying alternative EFT accounts(see subpart 32.11)for the same entity.
"Registered in the System for Award Management(SAM)database"means that:
(1)The Offeror has entered all mandatory information,including the unique entity identifier and the EFT indicator,
if applicable,the Commercial and Government Entity(CAGE)code,as well as data required by the Federal Funding
Accountability and Transparency Act of 2006(see subpart 4.14)into the SAM database;
(2)The offeror has completed the Core,Assertions, and Representations and Certifications, and Points of Contact
sections of the registration in the SAM database;
(3)The Government has validated all mandatory data fields,to include validation of the Taxpayer Identification
Number (TIN) with the Internal Revenue Service (IRS). The offeror will he required to provide consent for TIN
validation to the Government as a part of the SAM registration process;and
(4)The Government has marked the record"Active".
"Unique entity identifier" means a number or other identifier used to identify a specific commercial, nonprofit, or
Government entity.Sec www.sam.gov for the designated entity for establishing unique entity identifiers.
(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be
registered in the SAM database prior to award, during performance, and through final payment of any contract,basic
agreement,basic ordering agreement,or blanket purchasing agreement resulting from this solicitation.
(2)The Offeror shall enter, in the block with its name and address on the cover page of its offer,the annotation
"Unique Entity Identifier"followed by the unique entity identifier that identifies the Offeror's name and address exactly
as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be
used by the Contracting Officer to verify that the Offeror is registered in the SAM database.
(c)If the Offeror does not have a unique entity identifier,it should contact the entity designated at www.sam.gov for
establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the
following information:
(1)Company legal business name.
(2)Tradestyle,doing business,or other name by which your entity is commonly recognized.
(3) Company Physical Street Address,City,State,and Zip Code.
(4)Company Mailing Address,City,State and Zip Code(if separate from physical).
(5) Company telephone number.
(6)Date the company was started.
(7)Number of employees at your location.
(8)Chief executive officer/key manager.
(9)Line of business(industry).
(10)Company Headquarters name and address(reporting relationship within your entity).
(d) If the Offeror does not become registered in the SAM database in timely manner, the Contracting Officer may
proceed to award to the next otherwise successful registered Offeror.
(e)Processing time,which normally takes 48 hours,should be taken into consideration when registering.Offerors who
are not registered should consider applying for registration immediately upon receipt of this solicitation.
(f)Offerors may obtain information on registration at httpsJ/www.aequisition.gov
Offerors SAM information:
Entity Name: Layne Christensen Compa y
Entity Address: 3720 N. Palafox Street - Pensacola,FL 32505
Duns Number: 00 696 5917
CAGE Code: OLVY1
ITB WS 16-19 00100-FORMS OKALOOSA COUNTY
LIST OF SUBCONTRACTORS
The BIDDER expressly agrees that:
1. If awarded the contract as a result of the proposal,the subcontractors used in the prosecution
of the work will be those listed below.
2. The following list indudes all subcontractors who will perform work on this project.
3. The subcontractors listed below are financially responsible and are qualified to do the work
required.
4. Use of any of the subcontractors is subject to the approval of the County and Engineer.
CATEGORY NAME OF SUBCONTRACTOR ADDRESS
Crane Rental Southway Crane&Rigging 208 Stumpfield Road
Pensacola,FL 32503
Layne Christensen Company
CONTRACTOR'S NAME A ri ORIZED GNATURE
Bill Stuckey,General Manager
1111E
ITB WS 16-19 00100-FORMS OKALOOSA COUNTY
SECTION 00451.
QUALIFICATIONS STATEMENT
THE INFORMATION SUPPLIED IN THIS DOCUMENT IS CONFIDENTIAL TO THE EXTENT
PERMITTED BY LAWS AND REGULATIONS
1. SUBMITTED BY:
Official Name of Firm: Layne Christensen Company
Address: 3720 N.Palafox Street
Pensacola,FL 32505
2. SUBMITTED TO: Okaloosa County Board of County Commissioners
3. SUBMITTED FOR: Bid#ITB WS 16 19
Owner: Okaloosa County Board of County Commissioners
Project Name: Maintenance&Emergency Repair of Okaloosa County
Water Supply Wells,Water Booster Pump Stations,
Wastewater Effluent Pump Stations&Stormwater Pump
Station
TYPE OF WORK; Maintenance&Repairs
4. CONTRACTOR'S CONTACT INFORMATION
Contact Person: Tristan Parsley
Title: Assistant Project Manager
Phone: 850-432-5101
tristan.parsley@gcinc.com
Email:
ITB WS 16-19 00451-1 OKALOOSA COUNTY
5. AFFILIATED COMPANIES: SEE ATTACHED
Name:
Address:
6. TYPE OF ORGANIZATION:
D SOLE PROPRIETORSHIP
Name of Owner:
Doing Business As:
Date of Organization:
❑ PARTNERSHIP
Date of Organization:
Type of Partnership:
Name of General Partner(s):
X- CORPORATION
State of Organization: Delaware I�
Date of Organization: 05-19-1981
Executive Officers: SEE ATTACHED
- President:
-Vice President(s):
-Treasurer:
-Secretary:
1TB WS 16-19 00451-2 OKALOOSA COUNTY
1
n LIMITED LIABILITY COMPANY
State of Organization:
Date of Organization:
Members:
❑ JOINT VENTURE
Sate of Organization:
Date of Organization:
Form of Organization:
Joint Venture Managing Partner
-Name:
-Address:
Joint Venture Managing Partner
-Name:
-Address:
Joint Venture Managing Partner
-Name:
-Address:
7. LICENSING
Jurisdiction:
Florida Water Well Contractors License
Type of License: 9457 ATTACHED
1TB WS 16-19 00451-3 OKALOOSA COUNTY
License Number:
Jurisdiction:
Type of License:
License Number:
8. CERTIFICATIONS CERTIFIED BY:
Disadvantage Business Enterprise:
Minority Business Enterprise:
Woman Owned Enterprise:
Small Business Enterprise:
Other(_ ):
9. BONDING INFORMATION ATTACHED
Bonding Company:
Address:
iI
Bonding Agent:
Address:
Contact Name:
Phone:
Aggregate Bonding Capacity:
Available Bonding Capacity as of date of this submittal:___
10. FINANCIAL.INFORMATION
Financial Institution: Bank of America
One Bryant Park, 18th Floor
Address:
New York,NY 10036
!TB WS 16-19 00451-4 OKALOOSA COUNTY
Account Manager: Mukesh Singh -Vice President
Phone: 646-743-2640
INCLUDE AS AN ATTACHMENT AN AUDITED BALANCE SHEET FOR EACH OF THE
LAST 3 YEARS
11. CONSTRUCTION EXPERIENCE:
Current Experience: ATTACHED
List on Schedule A all uncompleted projects currently under contract(If Joint Venture list
each participant's projects separately).
Previous Experience: ATTACHED
List on Schedule B all projects completed within the last 5 Years(IfJoint Venture list each
participant's projects separately).
Has firm listed in Section 1 ever failed to complete a construction contract awarded to it?
EYES EX- NO
If YES, attach as an Attachment details including Project Owner's contact information.
Has any Corporate Officer, Partner,Joint Venture participant or Proprietor ever failed to
complete a construction contract awarded to them in their name or when acting as a principal
of another entity?
n YES 1X NO
If YES, attach as an Attachment details including Project Owner's contact information.
Are there any judgments,claims, disputes or litigation pending or outstanding involving the firm
listed in Section 1 or any of its officers(or any of its partners if a partnership or any of the
individual entities if a joint venture)?
nYES n NO SEE ATTACHED
If YES,attach as an Attachment details including Project Owner's contact information.
12. SAFETY PROGRAM:
Name of Contractor's Safety Officer: Chelly Hettinger - Group Safety Manager
Include the following as attachments:
Provide as an Attachment Contractor's(and Contractor's proposed Subcontractors and
Suppliers furnishing or performing Work having a value in excess of 10 percent of the total
!TB WS 16-19 00451-5 OKALOOSA COUNTY
amount of the Bid)OSHA No.500-Log&Summary of Occupational Injuries&Illnesses for
the past 5 years.
Provide as an Attachment Contractor's(and Contractor's proposed Subcontractors and
Suppliers furnishing or performing Work having a value in excess of 10 percent of the total
amount of the Bid)list of all OSHA Citations& Notifications of Penalty(monetary or other)
received within the last 5 years(Indicate disposition as applicable)-IF NONE SO STATE.
Provide as an Attachment Contractor's(and Contractor's proposed Subcontractors and
Suppliers furnishing or performing Work having a value in excess of 10 percent of the total
amount of the Bid)list of all safety citations or violations under any state all received within
the last 5 years(indicate disposition as applicable)- IF NONE SO STATE.
Provide the following for the firm listed in Section V(and for each proposed
Subcontractorfurnishing or performing Work having a value in excess of 10 percent of the
total amount of the Bid)the following(attach additional sheets as necessary):
Workers'compensation Experience Modification Rate(EMR)for the last 5 years:
YEAR 2018 EMR •59
YEAR 2017 EMR .73
YEAR 2016 EMR .64
YEAR 2015 EMR .59
YEAR 2014 EMR .69
Total Recordable Frequency Rate(TRFR)for the last 5 years:
YEAR 2018 TRFR 2.24
YEAR 2017 TRFR 154
YEAR 2016 TRFR 4.48
YEAR 2015 TRFR 2.87
•
YEAR 2014 TRFR 3.33
13. EQUIPMENT:
MAJOR EQUIPMENT:
List on Schedule C all pieces of major equipment available for use on Owner's Project.
I HEREBY CERTIFY THAT THE INFORMATION SUBMITTED HEREWITH, INCLUDING ANY ATTACHMENTS, IS
TRUE TO THE BEST OF MY KNOWLEDGE AND BELIEF.
NAME OF ORGANIZATION: Layne Christensen Company
BY: Patsy Reeves
ITB WS 16-19 00451-6 OKALOOSA COUNTY
TITLE: Office Administrator
DATED: February 20,2019
NOTARY ATTEST:
SUBSCRIBED AND SWORN TO BEFORE ME
THIS 20 DAY OF February ,20 19
NOTARY PUBLIC-STATE OF F1oriti..
I/t
4"%�>.., PATRICIA S.REEVES
Commtission#FF 210040
MY COM MISSION EXPIRES: Erp;res may 22,2019
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REQUIRED ATTACHMENTS �i•�
1. Schedule A(Current Experience).
2. Schedule B(Previous Experience).
3. Schedule C(Major Equipment).
4. Audited balance sheet for each of the last 3 years for firm named in Section 1.
5. Evidence of authority for individuals listed in Section 7 to bind organization to an agreement.
6. Resumes of officers and key individuals(including Safety Officer)of firm named in Section 1.
7. Required safety program submittals listed in Section 13.
8. Additional items as pertinent.
•
ITS WS 16-19 00451-7 OKALOOSA COUNTY
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Layne Christensen Company
List of Officers
Name Present Office Position
President
Watts, Richard A. Group Manager
Vice President
Desai, Jigisha (NMN) Treasurer
Vice President
Graham, Bradley G. Controller
McClanahan, Denise C. Vice President
Group Controller
Phillips,Jami (NMN) Assistant Secretary
Olson, Kenneth B. Assistant Secretary
Blackburn, Nicholas B. Assistant Secretary
Thomas P. Healy Assistant Secretary
Schmidt, Curtis J. Assistant Secretary
Storni,Aaron (NMN) Secretary
(NMN)=No Middle Name
Updated August 2018
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SECTION 00800
SUPPLEMENTARY CONDITIONS
ARTICLE 2— PRELIMINARY MATTERS
SC-2.01 Copies of Documents
SC-2.02 Delete Paragraph 2.02.A in its entirety and insert the following new paragraph in
its place:
A. Owner shall furnish to Contractor four copies of conformed Contract
Documents incorporating and integrating all Addenda and any amendments
negotiated prior to the Effective Date of the Contract (including one fully
executed counterpart of the Agreement), and one copy in electronic portable
document format (PDF). Additional printed copies of the conformed Contract
Documents will be furnished upon request at the cost of reproduction.
ARTICLE 6—BONDS AND INSURANCE
SC- 6.03 Add the following new paragraph immediately after Paragraph 6.03.J:
K.The limits of liability for the insurance required by Paragraph 6.03 of the General
Conditions shall provide coverage for not less than the following amounts or greater
where required by Laws and Regulations:
1. Workers' Compensation, and related coverages under Paragraphs
6.03.A.1 and A.2 of the General Conditions:
State: Statutory
Federal, if applicable (e.g., Longshoreman's): Statutory
Employer's Liability: $ 1,000,000
2. Contractor's Commercial General Liability under Paragraphs 6.03.B and
6.03.0 of the General Conditions:
General Aggregate $ 2,000,000
Products-Completed Operations
Aggregate $ 2,000,000
ITB WS 16-19 00800-1 OKALOOSA COUNTY
Personal and Advertising Injury $ 1,000,000
Each Occurrence(Bodily Injury
and Property Damage) $ 1,000,000
3. Automobile Liability under Paragraph 6.03.D. of the General Conditions:
Bodily Injury:
Each person 1,000,000
Each accident 1,000,000
Property Damage:
Each accident 500,000
(or)
Combined Single Limit of 2,000,000
4. Excess or Umbrella Liability:
Per Occurrence $ 1,000,000
General Aggregate $ 1,000,000
SC-6.05 Property Insurance
SC-6.05 Add the following to the list of requirements in Paragraph 6.05.A, as a
numbered item:
13. be subject to a deductible amount of no more than $1,000 for direct
physical loss in any one occurrence.
ITB WS 16-19 00800-2 OKALOOSA COUNTY
SECTION 00950
SPECIAL CONDITIONS
1. INSPECTION FACILITIES
The Contractor shall at all times provide access to, and all means necessary to provide for
inspection of all parts of the work by the Engineer.
2. UTILITIES
The Contractor shall be responsible for any damage done by him or any of his subcontractors to
all utilities within the limits of the work. It shall be his responsibility to locate and determine the
depth of the existing utilities and manholes as far ahead of his operations as practicable and shall
keep the Engineer and/or Owner informed of possible vertical and horizontal conflicts.
Unavoidable conflicts will be eliminated as described below. Should any utilities or
appurtenances be damaged by the Contractor's activities and operations under this contract, the
Contractor shall cause the necessary repairs to be made and shall pay the entire cost thereof
without compensation. Temporary repairs may be made by the Contractor to utilities damaged
by his operations when such utilities are to be relocated, provided such temporary repairs are
adequate to maintain the utility in service until the permanent relocation or adjustment is made.
No separate compensation shall be allowed the Contractor for any work required by this
paragraph due to conflicts with lines and appurtenances or as a result of grade revisions.
a. High Pressure Gas Lines: Where they interfere with work, high-pressure gas lines and
appurtenances will be moved by the Okaloosa Gas District. The Contractor shall pay any
charges made by the Gas District.
b. Low Pressure Gas Lines: Where they interfere with work, low pressure gas lines and
appurtenances will be moved by the Contractor at no expense to the Owner.
c. Sanitary Sewers: Where they interfere with the work, existing sanitary sewer lines and
laterals will be moved by the Contractor. The Contractor shall notify the Director of the
Water and Sewer System at least twenty-four(24)hours prior to the initiation of any such
relocation work.
d. Water Lines: Where water lines interfere with the work they will be relocated by the
Contractor. The Contractor shall notify the Director of the Water and Sewer System at
least twenty-four(24) hours prior to the initiation of any such relocation work.
e. Storm Drainage Pipe: The Contractor shall excavate a sufficient distance ahead of his
work to allow the Engineer time and space to resolve conflicts with any storm drainage
pipes which are not shown on the plans. It is the Contractor's responsibility to protect all
existing storm drainage pipes which interfere with his operations. When the plans do not
indicate the conflict and the Engineer finds that the conflict creates an undue hardship on
the Contractor or calls for work outside the scope of the contract, the Engineer will
determine the most appropriate method for resolving the conflict which is satisfactory to
both the Owner and the Contractor. This additional work shall be handled by contract
ITB WS 16-19 00950-1 OKALOOSA COUNTY
change order or field instructions by the Engineer or his representative depending upon
the extent and cost of said additional work.
3. CONTRACTOR'S RESPONSIBILITY FOR WORK
Until final acceptance of the work by the Owner, the work shall be in the custody and under the
charge and care of the Contractor and he shall take every necessary precaution against injury or
damage to any part thereof by the action of the elements or from any other cause,whether arising
from execution or from the non-execution of the work, unless otherwise provided for elsewhere
in the Contract Documents. The Contractor shall rebuild,repair,restore,and make good,without
extra compensation, all injuries or damages to any portion of the work occasioned by any of the
above causes before its completion and acceptance, and shall bear the expenses thereof. In case
of suspension of the work from any cause whatever, the Contractor shall be responsible for all
materials and equipment and shall properly store them, if necessary, and shall provide suitable
shelter from damage and shall erect temporary structures where necessary.
4. EXAMINATION OF PLANS, SPECIFICATIONS, SUPPLEMENTARY CONDITIONS,AND
SITE WORK
Before submitting a proposal, bidders shall examine carefully the site of the proposed work, the
general and local conditions, the proposal form, standard specifications, supplemental
specifications, provisions, and the contract and bond forms, and it is mutually agreed that the
submission of a proposal shall be prima facie evidence that the bidder has made such examination
and has judged for and satisfied himself as to the surface and subsurface conditions to be
encountered,as to the character,quality,and quantities of work to be performed and materials to
be furnished , and as to the requirements of plans, standard specifications, supplemental
specifications, special provision contract, and bonds. No adjustments or compensation will be
allowed for losses caused by failure to comply with this requirement.
Bidders are advised that the Owner disclaims responsibility for any opinions, conclusions,
interpretations, or deductions that may be expressed or implied in any of the information
presented or made available to bidders; it being expressly understood that the making of
deductions, interpretations, and conclusions from all of the accessible factual information is the
bidder's sole responsibility.
5. ENVIRONMENTAL CONTROL
The Contractor shall insure that good environmental protection practices and methods are
instituted to protect surface waters from excessive silt, sediments and nutrients caused by his
construction operations.
Storm drainage facilities and temporary dikes, checks, channelization, grassing and any other
prudent control shall be installed in the initial stages and as necessary in order to fulfill the
requirements set forth in the above regulations. The Contractor shall be responsible for all
environmental damages caused by his operations. Cost for complying with these regulations
shall be considered incidental to the work on the bid schedule and no separate payment will be
made.
6. PROSECUTION OF WORK
ITB WS 16-19 00950-2 OKALOOSA COUNTY
a. All the work shall be prosecuted in a manner which according to local conditions shall be
best calculated to promote rapidity in construction, to secure safety to life and property
and also to reduce to a minimum any interference with abutting property or public travel.
b. The Contractor shall conduct his operations diligently in all parts of the work,
coordinating his part so that the completion of the work shall not be unnecessarily
delayed.
7. USE OF ADJOINING PROPERTY
Whenever it is necessary for the Contractor to occupy or otherwise use land adjacent to the work
which is not the property of the Owner or for use of which no permit has been granted, the
Contractor must make his own arrangements with the Owner of such property.
8. SAFETY AND HEALTH REGULATIONS
The Contractor shall comply with the Department of Labor Safety and Health Regulations for
construction promulgated under Occupational Safety and Health Act of 1970 (PL-91-596) and
under Section 107 of the Contract Work Hours and Safety Standards Act(PL-91-54).
9. OBSERVANCE OF LAWS AND REGULATIONS
The Contractor shall keep himself informed of all laws, ordinances, and regulations in any
manner affecting those employed on the work, or the materials used in the work, or in any way
affecting the conduct of the work, and of all orders and decrees of bodies or tribunals having any
jurisdiction or authority over the same. He shall at all times himself observe and comply with,
and shall require all his agents, employees and subcontractors to observe and comply with all
such applicable laws,ordinances, regulations,orders and decrees in effect or which may become
effective before completion of this contract; and shall protect and indemnify the Owner against
any claim of liability arising from or based upon the violation of any such law, ordinance,
regulation, order, or decree, whether by himself, his employees or his subcontractors. When
local or state laws or ordinances conflict with federal laws or regulations, federal laws or
regulations shall take precedence.
10. EQUIPMENT AND MATERIALS REMOVED
All equipment and materials removed and/or replaced in the contract which the Owner wants
shall become the property of the Owner and shall be placed at a location on the site designated
by the Owner. All other equipment and materials which the Owner does not want shall be
disposed of off-site at the expense of the Contractor. The Owner shall be final judge of what is
salvageable.
11. REMOVAL OF DEBRIS
The Contractor shall frequently clean up all refuse,rubbish,scrap materials and debris caused by
his operations, so that at all times the site of the work shall present a neat, orderly and
workmanlike appearance.
12. RESTORATION OF THE GROUNDS
ITB WS 16-19 00950-3 OKALOOSA COUNTY
As the work progresses and whenever so directed by the Owner,the Contractor is to remove all
surplus material and completely restore to good condition, all surface, disturbed, destroyed or
removed by the Contractor, or his agent, or on account of construction. When the Contractor
fails to promptly restore the streets or other property, the Owner, after having given three (3)
days notice to the Contractor shall have the work shut down until the streets and other property
have been restored. Loss of time due to such shut-down will not entitle the Contractor to any
extension of time or extra compensation.
Before final inspection is made, all surfaces disturbed on account of this construction shall be
leveled up and all surplus material and rubbish incident to the construction must be removed and
disposed of and streets, gutters, ditches, sidewalks, crossings, railroads, grass plots and other
property affected by the Construction shall be left in good and acceptable condition.
13. UNDERGROUND UTILITIES AND SERVICES
The plans show certain features of the topography and certain underground utilities, but they do
not purport to show in detail all such lines or obstructions. Such topography and notes on the
plans were inserted from records available and are for the Contractor's convenience only, and
shall not be used as basis for any claims of extra compensation.
All pipes or other underground utilities shall be maintained in continuous service where possible
and shall be properly protected and supported. In no case shall interruptions to utilities be
allowed to exist outside of working hours.
Prior to starting the work, the proper authorities of all utilities shall be notified by the Contractor
and the Contractor shall cooperate in every way possible with these authorities. Whenever
necessary to determine the location of existing pipes, valves or other underground structures,the
Contractor shall examine all available records and shall made all explorations and excavations
necessary for such purpose.
14. CHEMICALS
All chemicals used during project construction or furnished for project operation, whether
herbicide, pesticide, disinfectant, polymer, reactant or other classification, must show approval
of either EPA or USDA. Use of such chemicals and disposal of residues shall be in strict
conformance with manufacturer's instructions.
15. COOPERATION BETWEEN CONTRACTORS
Contractor shall cooperate to the fullest extent in order to expedite the completion of the entire
project. Any contractor deemed by the Owner to be in violation of this clause can be subject to
disciplinary action including but not limited to fines to be paid to the Owner or direct payment
to other contractors.
16. DAMAGE BETWEEN CONTRACTORS
If a Contractor damages any of the work performed by another contractor,that contractor causing
the damage shall replace, repair, or make any other compensation deemed appropriate by the
Owner to the Contractor who did the original work.
ITB WS 16-19 00950-4 OKALOOSA COUNTY
17. DEPOSITS AND WATER USAGE ON A HYDRANT METER
1. For any construction water utilized via a hydrant meter, the contractor shall setup an
account with OCWS' Customer Service office and provide contract information.
2. The account shall be setup in the contractor's name with a deposit and service fee paid
by the contractor. The deposit will be refunded when the account terminates if the meter
has not been damaged or lost.
3. OCWS will be responsible for setting the hydrant meter, along with the monthly
reading. If the hydrant meter needs to be relocated, contractor to coordinate this with
OCWS Maintenance.
4. Water usage will not be charged to the contractor, provided that the above conditions are
met.
END OF SECTION 00950.
(TB WS 16-19 00950-5 OKALOOSA COUNTY
EXHIBIT B
Section 00300 (ADDENDUM No. 1)
REVISED FINAL BID SCHEDULE
BID #: ITB WS 16-19
BASE BID (Item 1-31) — MAINTENANCE & REPAIR OF OKALOOSA COUNTY
WATER SUPPLY WELLS, WATER BOOSTER PUMP STATIONS, WASTEWATER
EFFLUENT PUMP STATIONS &STORMWATER PUMP STATIONS.
ITEM --- - - -
# DESCRIPTION—Services and Materials UNIT PRICE
Pre-Performance Testing (including vibration, flow meter and
1 pumping testing) in accordance with specifications, complete and $1,465.00
in place for the lump sum price of LS
2 Vibration Testing only, in accordance with specifications complete $740.00 LS
and in place for the lump sum price of
3 Flow Meter Testing only, in accordance with specifications, $735.00
LS
complete and in place for the lump sum price of
4 Pumping Testing only, in accordance with specifications, complete LS
$1,465.00
and in place for the lump sum price of _
5 Mobilize and remove pump, motor (less than 100 HP), column LS
assembly, etc. from well, disassemble, complete inspection &
report, reassemble&reinstall pump, etc., back into well, induding $15,000.00
site restoration, complete and in place for the lump sum price of
6 Mobilize and remove pump, motor (100 to <150 HP), column LS
assembly, etc. from well, disassemble, complete inspection &
report, reassemble &reinstall pump, etc., back into well, including $22,000.00
site restoration, complete and in place for the lump sum price of
7 Mobilize and remove pump, motor (greater than 150 HP), LS
column assembly,etc. from well,disassemble,complete inspection
& report, reassemble & reinstall pump, etc., back into well, $24,880.00
including site restoration, complete and in place for the lump sum
price of
8 Disinfection of water supply well in accordance with specifications, $5,180.00 LS
complete and in place for the lump sum price of
9 Post-performance testing (induding vibration, flow meter and $1,465.00 LS
pumping testing) in accordance with spedflcatlons
10 Complete well casing cleaning and video recorded inspection of
well in accordance with specifications, complete and in place for $24,700.00 IS
the lump sum price of
11 Disposal of oil In well column, measured by the barrel $120.00 Barrel
12 Well abandonment grout(per 94#sack) $30.00 EA
13 Well abandonment backfill material $117.00 CY
14 Well abandonment equipment(pump, tremle pipe,etc.) necessary _ $1,470.00 EA
Addendum No. 1 -Page 7 of 9
to abandon potable well per state regulations, per each
abandonment
15 Fixed 25% - Mark-up for replacement parts to include overhead &
profit. (NOTE: Base price before mark-up should include taxes and Fixed 25%
freight.) _
ITEM DESCRIPTION—Equipment and Manpower PRICE PER
(All items indude overhead and profit) HOUR
16 Pivotal hydraulic crane(30 ton min) $246.00
3,000# dass drill rig with 14-4,000 lb(min) load capacity, mud-pumps, air
17 compressor, drill pipe, collars and support equipment $1,365.00
Less than 3,000#Bass drill rig with 144,000 lb (min) load capacity, mud- $1,125.00
18 pumps, air compressor,drill pipe,collars and support equipment
19 Pump technician with service truck $120.00
20 Pump technician with service truck(overtime) $150.00
21 Shop technician for pump repair,shaft alignment, etc. $97.00
22 Shop technician for pump repair,shaft alignment, etc. (overtime) $130.00
23 Two person crew with service truck $155.00
24 Two person crew with service truck(overtime) $225.00
25 Three person crew with service truck $225.00
26 Three person crew with service truck(overtime) $300.00
27 Four person crew with service truck $300.00
28 Four person crew with service truck(overtime) $363.00
29 Pump repair rig with crew $285.00
30 Data logging truck&operator for water quality testing $155.00
�31 Video inspection under static conditions, Including video logging service $155.00
and technician
Proposal Evaluation -The following list of quantities of items shall be used to evaluate bidder's
proposal based on the unit prices provided in the bid schedule above. All work allocated under
this Contract shall be based on the unit prices established in the bid schedule and Contractor will
be compensated for actual work performed only. No guarantee of quantities of Work required
during this Contract or Work allocated to individual Contractor(s) during the life of the Contract
is provided.
ITEM Proposed UNIT
DESCRIPTION—Services and Materials Quantity for (from Bid
Bid Schedule)
Evaluation
ONLY
Pre-Performance Testing (induding vibration, flow meter and
1 pumping testing) in accordance with specifications, complete 5 $7,325.00
and in place for the lump sum price of
2 Vibration Testing only, in accordance with specifications 5 $3,700.00
complete and in place for the lump sum price of, _
3 Flow Meter Testing only, in accordance with specifications, 20 $14,700.00
complete and in place for the lump sum price of
4 Pumping Testing only, in accordance with specifications, 5 $7,325.00
complete and In place for the lump sum price of _
5 Mobilize and remove pump, motor (less than 100 HP),
column assembly, etc. from well, disassemble, complete 3 $45,000.00
inspection&report,reassemble&reinstall pump,etc., back into
Addendum No. 1 -Page 8 of 9
well, Including site restoration, complete and in place for the
lump sum price of
6 Mobilize and remove pump, motor(100 to <150 HP), column $66,000.00
assembly, etc. from well, disassemble, complete inspection &
report, reassemble & reinstall pump, etc., back into well, 3
including site restoration, complete and in place for the lump
sum price of
7 Mobilize and remove pump, motor (greater than 150 HP), $74,640.00
column assembly, etc. from well, disassemble, complete 3
inspection&report,reassemble&reinstall pump,etc.,back Into
well, including site restoration, complete and in place for the
lump sum price of
8 Disinfection of water supply well in accordance with 3 $15,540.00
specifications, complete and in place for the lump sum price of
9 Post-performance testing (including vibration, flow meter and 5 $7,325.00
pumping testing) in accordance with specifications
10 Complete well casing deaning and video recorded inspection of
well in accordance with specifications,complete and in place for 3 $74,100.00
the lump sum price of
11 Disposal of oil In well column I $120.00 _
12 Well abandonment grout(per 94# sack) 10 $300.00
13 Well abandonment backfill material _ 5 $585.00
14 Well abandonment equipment (pump, tremie pipe, etc.)
necessary to abandon potable well per state regulations, per 1 $1,470.00
each abandonment
ITEM DESCRIPTION—Equipment and Manpower PER
# (All items include overhead and profit) HOUR
16 Pivotal hydraulic crane(30 ton min) 8 $1,968.00
3,000# class drill rig with 144,000 lb (min)load capacity, mud-
pumps, air compressor, drill pipe, collars and support 1 $1,365.00
17 equipment
Less than 3,000# Bass drill rig with 144,000 lb (min) load
capacity, mud-pumps, air compressor, drill pipe, collars and 8 $9,000.00
18 support equipment
19 Pump technician with service truck too $12,000.00
20 Pump technician with service truck(overtime) 10 $1,500.00
21 Shop technician for pump repair, shaft alignment, etc. 50 $4,850.00
Shop technician for pump repair, shaft alignment, etc. 5
22 (overtime) $650.00
23 Two person crew with service truck 200 $31,000.00
24 Two person crew with service truck(overtime' 10 $2,250.00
25 Three person crew with service truck 120 $27,000.00
26 Three person crew with service truck(overtime) 6 A.1,800.00
27 Four person crew with service truck 20 $6,000.00
28 Four person crew with service truck(overtime) 2 $726.00
29 Pump repair rig with crew 40 $11,400.00
30 Data logging truck&operator for water quality testing 24 $3,720.00
31 Video inspection under static conditions,including video logging 8 $1,240.00
service and technician
Addendum No. 1 -Page 9 of 9
(Launei
Pensacola Service Center
Layne Christensen Company
3720 N. Palafox St.
Pensacola,FL 32505
A GR/ME COMPANY Phone 850-432-5105
Layne.com
July 22, 2019
City of Clermont—Well Repair Contract
Freddy Suarez:
Layne Christensen Company is pleased to piggyback the Okaloosa County B.C.C. Maintenance
and Emergency Repairs to Wells, Contract NO. ITB WS No. 16-19 with the City of Clermont.
Layne would like to extend more clarification into the pricing of the contract. Our Lump Sum
costs were intended for Okaloosa County's wells and if a situation arises where a City of
Clermont's pump is set deeper than anticipated Layne will have to charge per the hourly costs set
in the contract.
Also, regarding the mobilization to Clermont. Our hourly cost will be from Portal to Portal. This
will also have to be added to the Lump Sum as well. Originally, the contract was intended for a
Layne Crew to travel less than an hour. Since this is not the case for Clermont our hourly rates
will have to be charged for mobilizing added to the lump sum costs.
Finally, Layne will need to add per diem to the invoice. Layne's standard rate for per diem is
$155.00 per man per night.
On behalf of Layne Christensen Company, thank you for the opportunity to begin hopefully our
long relationship regarding water well services.
If you have any questions,please do not hesitate to reach out.
Respectfully,
Layne Christensen Company
Tristan Parsley
Project Manager
850-490-4115
I BELIEVE IN ZERO!