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07-16-2019 Council Workshop City of Clermont MINUTES COUNCIL WORKSHOP July 16,2019 The Clermont City Council met at a workshop on Tuesday, July 16, 2019, in the Council Chambers at City Hall. Mayor Pro Tem Bates called the workshop to order at 6:30pm with the following Council Members present: Council Members Brishke, Goodgame, and Travis. Other City officials present were City Manager Gray and City Clerk Ackroyd Howe. Absent: Mayor Ash Pledge of Allegiance Proposed Fiscal Year 2019-2020 Budget Discussion City Manager Gray reviewed the purpose of the budget workshops. Tonight is the first of two budget workshops. Each Department Director will present their budget in a summary format and will be available for questions. Police and Fire Department will present their budgets tomorrow evening as well as discussion of the master plan. Assistant Finance Director Brosonski provided an overview of the Fiscal Year 2019/2020 General Fund budget and citywide budget highlights. The citywide budget totals $148.1 million, which is $4.8 million or 3.14 percent less than the current year budget. The decrease is due to the completion of projects in the next phase of the master plan. Reserves at the end of Fiscal Year 2020 projected to be $55.9 million, which is $4.4 million more than the current year ending reserves. Ad Valorem Taxes, the city's largest single revenue source, projected to be $13 million or $1.2 million higher than the current year. The increase in Ad Valorem Taxes based on a 9.61 percent increase in property values and maintaining the current millage rate is 4.2061 without a proposed increase for the fifth consecutive year. Utility Service and Impact Fee revenues projected to be $495,000 more than the current year due to expected continued growth and rate increases tied to inflation based indexes. No other fee increases proposed in Fiscal Year 2020. Personnel Services total $32.5 million, which is $1.3 million or 4.23 percent more than the current year budget. Five (5) new Police Officers positions effective January 1, 2020. Contract and merit pay increases for all eligible employees including lump sum payments for employees at the maximum of their pay grade. Operating expenses total $14.9 million, which is $700,000 or 4.51 percent less than the current year budget. Capital Outlay totals $30 million, which is $13 million less than the current year budget to include master plan projects, replacement and new vehicles, fencing at city properties, and various utility projects. The General Fund budget totals $40.1 million, which is $491,000 or 1.21 percent less than the current year budget. The decrease is primarily due to the budgeted land sale of the existing Public Works property in the current budget. 1 City of Clermont MINUTES COUNCIL WORKSHOP July 16,2019 General Fund budget funded entirely from operating revenues, with no reserves required to balance the budget for the fourth consecutive year. General Fund reserves at the end of the Fiscal Year 2020 projected to be $8.2 million or 25.74 percent of operating expenditures. All budgeted funds comply with the Reserves Policy. The City's Reserves Policy requires specific fund reserves to be at least 25 percent of operating expenditures.All budgeted funds in compliance with the Reserves Policy. Public Works Director Brunson presented the department budget. The decrease in the budget is due to fewer capital projects. The significant items included in the budget are new Public Works complex, roadway rehabilitation, park improvements, Lake Hiawatha Preserve fencing, McKinney Park improvements, and two utility vehicles. The Five Year Capital Plan includes Asset Management implementation, East Avenue Complete Street and Bishop Field renovation. Staff distributed the resurfacing street list to Council. Environmental Services Director Brunson presented the department budget. The decrease is primarily due to capital projects. The significant items included in the budget are Poly Water Service Line replacement, Sunburst Lower Floridan Wells, Utility System Improvements, CDBG Utility improvements, Johns Lake Road Main Upsizing, Wastewater Treatment Plant Expansion, New Public Works complex and replacement of two garbage side loaders. The Five Year Capital Plan includes Greater Hills Ground Storage tank, Wastewater Treatment Plant expansion, Sunburst WTP ground storage 2 MGD and reclaimed water storage pond and pump. City Manager Gray stated the five-year plan projects will return to Council for further discussion. Council Member Travis requested staff look into impact fees. City Manager Gray stated staff reviews the fees every 3 to 5 years through a study and based on capital plan. Council Member Goodgame and staff discussed improving education on recycling. Parks and Recreation Director Davidoff presented the department budget. The decrease is due to budgeted capital projects in 2020. The significant budget items include Arts and Recreation Center improvements, online payment software, audio systems at Highlander and Victory Pointe Park, Re-sod Hancock Park Field No. 1, and Cooper Memorial Library. The Five Year Capital Plan includes Arts and Recreation Center Aquatics upgrade. Council Member Goodgame inquired about the senior program. Mr. Davidoff responded the Champions for a Lifetime is a free program for seniors with nearly 7,000 participants. There are plans to expand into the Kehlor Building. Development Services Director Henschel presented the department budget. The budget increase is primarily due to the transfer of one (1) Code Enforcement Officer from Fire to Development Services during Fiscal Year 2019. Also, includes the Community Redevelopment Agency(CRA) fund. The significant items included in the budget are Land Development Regulations review, Metropolitan Planning Organization(MPO)dues and Building Plan Review services. 2 City of Clermont MINUTES COUNCIL WORKSHOP July 16,2019 Council Member Goodgame requested a code for gardens. City Clerk Ackroyd Howe presented the department budget. She reviewed the primary responsibilities of the department. The increase is due to the Youth Council and converting permanent records on Microfilm to digital format. There are no significant items in the budget. Assistant Finance Director Brosonski presented the department budget. She reviewed the primary responsibilities of the department. There are no significant items in the budget. Information Technology Director Dennis presented the department budget. The decrease in the budget is primarily due to a decrease in Fiber Optic Network improvements. The significant items in the budget include 70 replacement workstations, and two (2) server replacements. The Five Year Capital Plan includes fiber network conduit. The department is generating revenue by leasing space in the data center. Human Resources Director Dauderis presented the department budget. She reviewed the primary responsibilities of the department. The decrease in the budget is due to funding of the Wellness Coordinator position to the self-insurance fund. There are no significant items in the budget. Mrs. Dauderis highlighted the health plan as well as the administrator for the retirement and pension plans. Purchasing Director Suarez presented the department budget. He reviewed the primary responsibilities of the department. The increase is due to the addition of an Administrative Assistant position during 2019 to keep up with the workload. He highlighted $1,182,828 in savings from October 1, 2018 to June 30, 2019 to include the fuel card program, purchasing card program, online auction program and contract negotiations. There are no significant items in the budget. City Manager Gray presented the department budget. The department includes the General Fund portion of the Economic Development budget. There are no significant items in the budget. Mayor Pro Tern Bates opened the floor for public comments. Libby Hanna, 1251 Fran Mar Court, inquired about the 9.61 percent in property value increase, impact fees,audio at Victory Pointe, City's bond rate and ransom ware. City Manager Gray responded to the questions. The increase is new construction. Impact fees are only spent on certain items and the city cannot spend more than what is received. The Finance Department works closely with Development Services. Permits dropped approximately 8 percent this year and will be increasing next year. It will fluctuate depending on the market. Staff presents a quarterly financial report at a Council meeting. The City's bond rate is AA plus. Mr. Gray asked Information Technology Director Dennis to give a presentation update on ransom ware at a future workshop or meeting. 3 City of Clermont MINUTES COUNCIL WORKSHOP July 16,2019 Assistant Finance Director Brosonski reviewed the budget adoption schedule. The Council approval of proposed millage rate to be included in the TRIM notices mailed by the Lake County Tax Collector's Office is on the July 23, 2019 meeting agenda.The budget adoption schedule for the First budget public hearing will be September 5, 2019 at 6:30pm to adopt the tentative millage rate and the Final budget public hearing date will be September 19, 2019 at 6:30pm to adopt the final millage rate. The fiscal year 2019/2020 budget will be effective October 1,2018. The next budget workshop will be July 17, 2019 at 6:30pm to review the master plan and the Police and Fire Departments. With no further comments,the budget workshop adjourned at 8:28pm. 4