Contract 2019-70 AGREEMENT FOR
BIOSOLIDS HAULING AND DISPOSAL SERVICES
THIS AGREEMENT, is made and entered into this )3 day of So pPVA ILOPY
2019, by and between the CITY OF CLERMONT, FLORIDA, a municipal corporation
under the laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont,
Florida,(hereinafter referred to as"CITY"),and Shelley's Septic Tank,Inc.,whose address
is: 6505 West Jones Ave., Zellwood, FL 32798, (hereinafter referred to as
"CONTRACTOR").
WHEREAS,the City of Clermont issue RFB 19-061 titled Biosolids Hauling and Disposal
Services;
WHEREAS, CONTRACTOR submitted its response dated August 29, 2019 to RFB 19-
061;
WHEREAS, CITY desires to award a contract to CONTRACTOR in accordance with the
terms and conditions of RFB 19-061 and CONTRACTOR's response thereto;
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth,
mutually agree as follows:
ARTICLE I — SCOPE OF WORK
The CONTRACTOR shall provide hauling and disposal of biosolids as described in
CITY's RFB 19-061 and CONTRACTOR's August 29, 2019 response thereto, which are
expressly incorporated herein and made a part of the Agreement Documents hereto and
shall do everything required by this Agreement and the Agreement Documents. Provided,
however, that nothing herein shall require CITY to purchase or acquire any items or
services from CONTRACTOR.
ARTICLE II—THE CONTRACT SUM
CITY shall pay CONTRACTOR,for the faithful performance of the Agreement as set forth
in the Agreement Documents and the Unit Price Schedule an amount in accordance with
the compensation schedule set forth in Exhibit "A", attached hereto and incorporated
herein.
ARTICLE III—TERM AND TERMINATION
1. This Agreement is to become effective upon execution by both parties,and shall
remain in effect for a period of three (3) years thereafter, unless terminated or
renewed as provided for herein.
2. Notwithstanding any other provision of this Agreement, CITY may, upon
written notice to CONTRACTOR, terminate this Agreement if: a) without
cause and for convenience upon thirty (30) days written notice to
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CONTRACTOR b) CONTRACTOR is adjudged to be bankrupt; c)
CONTRACTOR makes a general assignment for the benefit of its creditors;d)
CONTRACTOR fails to comply with any of the conditions of provisions of this
Agreement; or e) CONTRACTOR is experiencing a labor dispute, which
threatens to have a substantial, adverse impact upon performance of this
Agreement, without prejudice to any other right or remedy CITY may have
under this Agreement. In the event of such termination, CITY shall be liable
only for the payment of all unpaid charges, determined in accordance with the
provisions of this Agreement, for work,properly performed and accepted prior
to the effective date of termination.
3. Upon mutual Agreement of the parties, this Agreement may be renewed for
three (3) additional one(1) year terms. Sixty(60) days prior to completion of
each extended term of this Agreement, CONTRACTOR may request and the
City may consider an adjustment to price based on changes in the Producer
Price Index (PPI).
ARTICLE IV—COMMENCEMENT AND COMPLETION OF WORK
CITY shall authorize services to be provided hereunder by issuing a purchase order or
notice to proceed to CONTRACTOR. Prior to the issuance of a purchase order or notice
to proceed, CITY shall notify CONTRACTOR and CONTRACTOR shall, at its expense,
within twenty-four 24 business hours of such notification pick-up the subject tires.
ARTICLE V—PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents,
CONTRACTOR shall submit an invoice to CITY upon completion of the services and
delivery to CITY as set forth in the applicable purchase order. CITY shall make payment
to the CONTRACTOR for all accepted and undisputed services provided, within thirty
(30)calendar days of receipt of the invoice.
ARTICLE VI—DISPUTE RESOLUTION - MEDIATION
1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and
other matters in question between them by mediation.
3. The parties shall share the mediator's fee and any filing fees equally. The mediation
shall be held in Clermont,Lake County,Florida,unless another location is mutually
agreed upon. Agreements reached in mediation shall be enforceable as settlement
Agreements in any court having jurisdiction thereof.
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ARTICLE VII—INSURANCE AND INDEMNIFICATION RIDER
1. Worker's Compensation Insurance - The CONTRACTOR shall take out and
maintain during the life of this Agreement Worker's Compensation Insurance for all his
employees connected with the work of this Project and, in case any work is sublet, the
CONTRACTOR shall require the subcontractor similarly to provide Worker's
Compensation Insurance for all of the latter's employees unless such employees are
covered by the protection afforded by the CONTRACTOR. Such insurance shall comply
with the Florida Worker's Compensation Law. In case any class of employees engaged in
hazardous work under this Agreement at the site of the Project is not protected under
the Worker's Compensation statute,the CONTRACTOR shall provide adequate insurance,
satisfactory to the CITY, for the protection of employees not otherwise protected.
2. CONTRACTOR's Public Liability and Property Damage Insurance - The
Contactor shall take out and maintain during the life of this Agreement Comprehensive
General Liability and Comprehensive Automobile Liability Insurance as shall protect it
from claims for damage for personal injury, including accidental death, as well as claims
for property damages which may arise from operating under this Agreement whether such
operations are by itself or by anyone directly or indirectly employed by it, and the amount
of such insurance shall be minimum limits as follows:
(a) CONTRACTOR's Comprehensive General, $1,000,000 Each
($2,000,000 aggregate)
Liability Coverages, Bodily Injury Occurrence, & Property Damage
Combined Single Limit
(b) Automobile Liability Coverages, $1,000,000 Each
Bodily Injury&Property Damage Occurrence,
Combined Single Limit
(c) Excess Liability, Umbrella Form $2,000,000
Each Occurrence, Combined Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE
shall be amended to provide coverage on an occurrence basis.
3. Indemnification Rider
(a) To cover to the fullest extent permitted by law, the CONTRACTOR
shall indemnify and hold harmless the CITY and its agents and
employees from and against all claims, damages, losses and expenses,
including but not limited to attorney's fees, arising out of or resulting
from the performance of the Work, provided that any such claim,
damage, loss or expense (1) is attributable to bodily injury, sickness,
disease or death,or to injury to or destruction of tangible property(other
than the Work itself) , and (2) is caused in whole or in part by any
negligent act or omission of the CONTRACTOR, any subcontractor,
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anyone directly or indirectly employed by any of them or anyone for
whose acts any of them may be liable,regardless of whether or not it is
caused in part by a party indemnified hereunder. Such obligation shall
not be construed to negate, abridge,or otherwise reduce any other right
to obligation of indemnity which would otherwise exist as to any party
or person described in this Article.
(b) In any and all claims against the CITY or any of its agents or employees
by any employee of the CONTRACTOR, any subcontractor, anyone
directly or indirectly employed by any of them or anyone for whose acts
any of them may be liable, the indemnification obligations under this
Paragraph shall not be limited in any way by any limitation on the
amount or type of damages, compensation or benefits payable by or for
the CONTRACTOR or any subcontractor under workers'or workmen's
compensation acts,disability benefit acts or other employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and
other good and valuable consideration from the CITY for the
indemnification provided herein.
ARTICLE VIII—NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid,or by nationally recognized overnight courier
service to the address of the party set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CONTRACTOR: Shelly's Septic Tank, Inc.
6505 West Jones Ave.
Zellwood, FL 32798
Attn: James D. Shelley, Jr.,President
CITY: City of Clermont
Attn: Darren Gray, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE IX—MISCELLANEOUS
1. Attorneys' Fees. In the event a suit or action is instituted to enforce or interpret any
provision of this Agreement, the prevailing party shall be entitled to recover such
sum as the Court may adjudge reasonable as attorneys' fees at trial or on any appeal,
in addition to all other sums provided by law.
2. Waiver. The waiver by city of breach of any provision of this Agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
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of such provision itself and shall in no way affect the enforcement of any other
provisions of this Agreement.
3. Severability. If any provision of this Agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision,or
part thereof, shall be deleted or modified in such a manner as to make the
Agreement valid and enforceable under applicable law, the remainder of this
Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
4. Amendment. Except for as otherwise provided herein, this Agreement may not be
modified or amended except by an Agreement in writing signed by both parties.
5. Entire Agreement. This Agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
prior and contemporaneous Agreements between the parties with respect to the
performance of services by CONTRACTOR.
6. Assignment. Except in the event of merger, consolidation, or other change of
control pursuant to the sale of all or substantially all of either party's assets, this
Agreement is personal to the parties hereto and may not be assigned by
CONTRACTOR, in whole or in part, without the prior written consent of city.
7. Venue. The parties agree that the sole and exclusive venue for any cause of action
arising out of this Agreement shall be Lake County, Florida.
8. Applicable Law. This Agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9. Public Records. Contractor expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records law,
to include, to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and
conditions that the CITY would provide the records and at a cost that does
not exceed the cost provided in this Florida's Public Records law or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law.
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(d) Meet all requirements for retaining public records and transfer, at no cost,
to the CITY all public records in possession of CONTRACTOR upon
termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. CONTRACTOR shall use reasonable efforts to provide all
records stored electronically must be provided to the CITY in a format that
is compatible with the information technology systems of the CITY.
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTRACTOR SHALL
CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT
CITY CLERK'S OFFICE, (352)241-7331.
ARTICLE X—AGREEMENT DOCUMENTS
The Agreement Documents,as listed below are herein made fully a part of this Agreement
as if herein repeated.
Document Precedence:
1. This Agreement
2. Purchase Order or Notice To Proceed
3. All documents contained in City of Clermont RFB 19-061 and any amendments
thereto.
4. CONTRACTOR's August 29, 2019 response to RFB 19-061.
IN WITNESS WHEREOF, theparties hereto have executed this Agreement on
this JO day of a be_r ,2019.
City of ermont
44,
Gail L. Ash, Mayor
Attest:
IP
Tracy Ackroyd Howe, City Clerk
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Shelley's Septic Tank, Inc.
By:
,„ai A),44
(Si ture)
(Name &Title Painted or Typed)
Attest.
4L. 1/
Corporate Secretary
� ' 194 at CS1ttll
(Name Printed or Typed) I
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EXHIBIT A
SECTION — C
PRICE SCHEDULE
All trip charges including staging/loading time, mileage, vehicle charges, travel time and
labor shall be included in the unit price (cu.yd.).
Hauling and Disposal Compost Price: $42.00 /cu.yd. x 5,060 = $212,520.00
Minimum cubic yard: 25
Alternate Price: Hauling and Disposal - Land Application: $42.00 /cu.yd.
Minimum cubic yard: 25
By signing below, the respondent agrees to all terms, conditions, and specifications as stated in this
solicitation, and is acting in an authorized capacity to execute this response. The respondent also certifies
that it can and will provide and make available, at a minimum, the items set forth in this solicitation.
Respondent Information and Signature
Company Name(print): Shelley's Septic Tank, Inc.
Street Address: 6505 W. Jones Avenue, Zellwood, FL 32798
Mailing Address(if different): PO Box 249, Zellwood, FL 32798
Telephone: 407/889-8042 Fax: 407/889-4408
Email: rdonohue@shelleysseptic.com Payment Terms: 0 %45 days, net 45
FEIN: 59 - 2923707 Professional. License No.: fl-,4 0/4 / 7 7
Signature: 1 .4 , Date: 1____111:11/1
Print Name: $1 - Title: President
Does the respondent accept payment using the City's MASTERCARD? ® Yes 0 No
END OF SECTION — C
{
RFB No: 19-061
Page 14 of 30
SECTION — B
STATEMENT OF WORK
The City of Clermont is accepting bids to provide hauling and disposal of biosolids as
provided in this RFB. Successful respondent shall provide all transportation, labor and
Florida Department of Environmental Protection (FDEP) permitted biosolids management
facility.
1 — RESPONDENT RESPONSIBILITIES
Respondents must own and operate a Biosolids Management Facility (BMF) to treat
municipal biosolids to a minimum Florida Class A. The BMF shall operate under permits
issued by FDEP. As a licenses treatment facility, the successful respondent becomes
the "generator" of the final treated product, therefore the City of Clermont is not subject
to additional treatments required by FDEP. Successful respondent is responsible for
complying with Florida Statute 62-6400 Domestic Wasterwater Residuals. Specifically
62-640.300 Permit Requirements, which states: "(5) Responsibility for Treatment and
Proper Use. (b) A source facility permittee shall not be held responsible for treatment,
management, use, or land application violations that occur after its residuals have been
accepted by a permitted residuals management facility with which the source facility
permittee has an agreement in accordance with Rule 62-640.880(1)(c), F.A.C., for further
treatment, management, use, or land application." It is the intent of the successful
respondent(s) to meet the Florida Statute 62-640 Biosolids Regulations.
Successful respondent agrees to haul biosolids on a 365-day per year basis, as directed
by the City of Clermont Chief Operator. Site delivery schedule may include various
delivery times, when coordinated in advance by the Chief Operator.
Successful respondent agrees to remove trailers containing biosolids from the WRF
within 24-hours of notification by the Chief Operator to prevent nuisance odor
complaints/conditions at the Water Reclamation Facility.
The successful respondent agrees to obtain and maintain in good standing, all necessary
local, regional, State and Federal permits and licenses required to transport, treat, and
dispose of wastewater biosolids and provide copies of said permits to the City of Clermont
with the bid package. When permits are renewed, copies shall be provided to the City
within 30-days of issuance. In the event the successful fails to keep any required permits
active resulting in the City being forced to dispose of the biosolids with an alternative
vendor, the successful respondent shall be responsible to remit to the City any increases
in disposal costs.
The successful respondent and the City agree that biosolids production at the City's water
reclamation facility will vary annually, seasonally and monthly. Therefore, the values
given below for the anticipated biosolids production are to serve only as a summary of
past experience with respect to potential biosolids production during the contract period.
RFB No: 19-061
Page 10 of 30
SECTION — B
STATEMENT OF WORK
The potential biosolids production during the period of this agreement is approximately
22-25 wet tons per day. Dewatered biosolids shall range from 13-18 percent dry solids
by weight, with an average of approximately 15 percent. The Contractor must be able to
accept aerobically digested or undigested residual cake.
Trip tickets shall be on a form acceptable to the City and FDEP. Tickets shall establish a
chain of custody from the City to the successful respondent treatment site and include
quantities delivered in either wet tons or cubic yards.
Successful respondent shall be responsible for all surcharges that may be imposed by
the County or State for violations pertaining, but not limited to, transporting, treatment or
disposal of biosolids.
Successful respondent shall provide transportation of biosolids from the WRF (3335
Hancock Road, Clermont, Florida) to treatment site. Trailers shall be owned and
maintained by the City. Bid price for transporting biosolids shall include all costs, including
staging/loading time, licensed drivers, insurance and all applicable permits for over-the-
road hauling, biosolids treatment and disposal. The respondent agrees that sludge
removal operation will not be halted due to transportation problems. The successful
respondent will have alternative equipment or operations in place to prevent these types
of delays. Successful respondent accepts responsibility for the sludge after the load is
removed from the WRF for transportation to the biosolids management facility.
The successful respondent agrees to be responsible for any costs that may occur due to
not being able to accept and process biosolids at the BMF. The successful respondent
will be responsible for all additional costs incurred for alternative disposal.
2 — ODOR CONTROL
Successful respondent shall conduct their work in a way as to minimize odors while work
is underway. In the event an odor problem arises due to the work performed, the
successful respondent shall take all action necessary to abate odor. The City reserves
the right to stop or postpone the work if odors become objectable.
3 — MINIMUM QUALIFICATIONS
Respondents must provide with their bid a minimum of three (3) government agency
references demonstrating their experience in providing similar services within the past ten
(10) years. In addition, respondents must provide with their bid a letter of commitment
from a residual management facility(s) in the State of Florida permitting to dispose of the
type and quantity of materials to be processed and hailed away from the City of Clermont.
Failure to provide the minimum qualifications with the bid response or within five (5)
business days after request by the City may result the bid being declared as non-
responsive.
RFB No: 19-061
Page 11 of 30
SECTION — B
STATEMENT OF WORK
4 — HOURS OF OPERATION
Standard hours of operation are defined as Monday through Friday between 7:00 A.M.
and 4:00 P.M. Weekend and Holiday work may be performed upon written approval by
the City's Chief Operator. No additional fee will be considered for weekend and Holiday
work.
5 — CITY REPRESENTATIVE
The City designates the Chief Operator as being the representative of the City in all
matters regarding biosolids transportation and in coordinating the same with the
successful respondent All biosolids removed from the WRF shall be checked by the Chief
Operator or his designee(s), who will collect and maintain trip/disposal tickets from each
load of transported biosolids.
6— INSPECTION
Prior to award, the City reserves the right to visit and inspect proposed disposal BMF
site(s), treatment plan and access roads, as well as be provided with copies of all permits,
agreements and other documentation associated with the use of the site(s) for biosolids
treatment and land application disposal.
7 — HISTORY AND FUTURE ESTIMATES
• Year 2015 = 211 loads, +/- 22 wet tons per load = 4,642 tons
• Year 2016 = 225 loads, +/- 22 wet tons per load = 4,950 tons
• Year 2017 = 209 loads, +/- 22 wet tons per load = 4,598 tons
• Year 2018 = 230 lads, +/- 22 wet tons per load = 5,060 tons
• Year 2019 (tracking) = 250 loads, +/- 22 wet tons per load = 5,500 tons
Based on the accounting of the hauling tickets for years 2015, 2016, 2017 and 2018,
there is an average increase of 6% for years 2015 to 2016 and 9% for years 2017 to
2018. The City's future estimated average annual solids cake production is as follow:
• Year 1 (2019): 6,290 wet tons
• Year 2 (2020): 6,355 wet tons
• Year 3 (2021): 6,415 wet tons
• Year 4 (2022): 6,480 wet tons
• Year 5 (2023): 6,545 wet tons
• Year 6 (2024): 6,610 wet tons
RFB No: 19-061
Page 12 of 30
SECTION — B
STATEMENT OF WORK
The City of Clermont makes no guarantee as to the minimum or maximum volume of
biosolids that will be generated in any given year. These volumes are provided for
informational purposes only.
END OF SECTION — B
I
y
RFB No: 19-061
Page 13 of 30