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Minutes - 04.14.2020 - City Council MeetingCity of Clermont MINUTES REGULAR COUNCIL MEETING APRIL 14, 2020 The City Council met in a semi -virtual meeting on Tuesday, April 14, 2020 in the Clermont City Council Chambers. Mayor Ash called the meeting to order at 6:30pm with the following Council Members present: Council Members Brishke, Travis, Bates, and Purvis. Other City officials present were City Manager Gray, City Attorney Mantzaris, and City Clerk Howe. INVOCATION AND PLEDGE OF ALLEGIANCE In place of an invocation, a Moment of Silence was observed followed by the Pledge of Allegiance. PUBLIC COMMENTS City Clerk Howe read aloud into the record four (4) public comments received through email. Tom English. 1635 E. Hwy 50, Clermont. — On behalf of Project Scholars Board (Pig on the Pond), he thanked the City Council for their past support of the Pig on the Pond festival, and thanked the City police and firefighters for their performance during the Covid-19 pandemic. Andres Lombana. Unknown Address. — Commended the City on its response to the Covid-19 epidemic. Expressed concern with the amount of people gathering at Waterfront Park, and asked if the City had any plans to close the parking lot. Travis Turner. Unknown Address, Clermont. — Asked the City Council to reconsider the issue of backyard chickens. Art Padoan. 4079 Greystone Drive, Clermont. — Asked the City Council about local schools reopening and whether the schools could cancel summer break and have the area children attend school over summer. With regards to Mr. Lombana's email, City Manager Gray stated that the City had no plans to close the parking lot. With regards to Mr. Padoan's email, City Manager Gray informed Mr. Padoan that his questions are best answered by the school district. REPORTS Due to a technological error, the audio forpart of the reports section was not captured, the minutes reflect the notes that were taken by the City Clerkfor the agenda section. CITY MANAGER REPORT City Manager Gray provided the City Council with updates on Covid-19. He informed them that Clermont has over fifty (50) cases, but most are thought to be out of the city limits and in the unincorporated Clermont area. He further noted that Lake County has 160 cases, and that there have been four (4) deaths in Lake County. City Manager Gray continued saying city staff has been working hard to keep services running smoothly while operating primarily remotely. City Manager Gray informed the Council that the City continues to place updates on the city website, Facebook and NextDoor. The Police Department continues to patrol the streets, and has seen an increase in domestic violence calls. He provided an overview of other departments and the services they continue to provide. With regards to the algae bloom that was discussed in February on Lake Minneola, City Manager Gray stated he had spoken with the Lake County Water Authority as they have continued to do testing. 1 City of Clermont MINUTES REGULAR COUNCIL MEETING APRIL 14, 2020 In their opinion the threat that was communicated to the Council in February is no longer active. However, Lake County Water Authority was unable to locate the source of the algae blooms, and so will continue to monitor the situation. He concluded by telling the Council that based on the feedback staff had received at the workshop on April 7, staff is working on developing ordinances based on the recommendations of Dr. Levey and the Council. City Manager Gray informed the Council that since the moratorium expired, they will likely see an item extending the moratorium for another ninety (90) days in the near fixture while staff is working on drafting the other ordinances. CITY COUNCIL REPORTS Council Member Bates • Thanked staff for all their hard work. • Asked if City Administration had heard anything about mandatory mask wearing like Osceola County and possibly Orange County. With regards to the mandatory mask question, Attorney Mantzaris stated that there had been multiple discussions in the legal community regarding the order. He informed the Council that Osceola County had already changed it from a mandatory order due to the lack of access to masks and the difficulty in enforcement. It is now just strongly recommended. City Manager Gray added that he has not heard of any other county or city in Florida adopting a mandatory mask order. For Clermont, they are still encouraging residents to follow the Center for Disease Control (CDC) guidelines. Council Member Purvis • Thanked the City Administration, the IT department, and all staff for the hard work they have put in during the pandemic. Council Member Brishke • Stated that she appreciates the greater sense of community that the pandemic has forced. Even though she has colleagues on the opposite cost, they are bonding on a daily basis. • Asked if it would be appropriate to adjust the timing of the Council's regular meetings to 6:00 PM during the pandemic while the Council is utilizing Communication Media Technology. With regards to the question on Council meeting time, Attorney Mantzaris stated that the Council would be discussing rules for operating meetings later in the agenda and this might be an appropriate conversation for that time. Council Member Travis • Stated she is seeing a lot of residents out and walking and enjoying the weather, and it makes her proud in her community to see people focused on staying positive and healthy. Mayor Ash 0 No report. City of Clermont MINUTES REGULAR COUNCIL MEETING APRIL 14, 2020 CONSENT AGENDA Mayor Ash advised the next item on the Agenda for consideration was the Consent Agenda and requested anyone wishing to have any item pulled for discussion to please come forward at this time. Item No. 1— Council Meeting Minutes Item No. 2 — Surplus Request Item No. 3 — Plat Approval Item No. 4 — Plat Approval Item No. 5 — Piggyback Purchase Item No. 6 — Piggyback Contract Item No. 7 — MOU Agreement Item No. 8 — MOU Agreement / Budget Amendment Item No. 9 — Event and Road Closure Request Consider approval of Regular Council Meetings of February 25, 2020 and March 10, 2020; and Special Meetings of February 25, 2020 and March 17, 2020. Consider declaring end of life inventory as surplus from Police, Environmental Services and City Clerk and dispose of in accordance with the Purchasing Policy. Consider plat approval of commercial subdivision at Shoppes at Hammock Ridge Crossings phase 2. Consider plat approval of Governors Lake Commerce Center for a Commercial Subdivision consisting of 13 lots. Consider request to piggyback the Florida Sheriff s Association Contract with Ring Power to purchase three (3) C7.1 Diesel Generators in the budgeted amount of $349,993.83. Consider request to piggyback the Lake County contract with Deiger Service Corporation dba Superior Fire of Florida to provide inspection and maintenance of fire extinguishers in the estimated annual budgeted amount of $50,000. Consider agreement to extend and receive mutual aid with Groveland Police Department. Consider the agreement for pay increases in addition to Article 31 Wages of the current collective bargaining agreement between the city and the International Union of Police Associations, AFL-CIO Clermont Police Officers Local 6013 and Sergeants Local 6014. Consider the Mega Food Truck Event, to be held in Downtown Clermont, with road closures June 20, 2020 from 2:00 PM to 11:00 PM. City of Clermont MINUTES REGULAR COUNCIL MEETING APRIL 14, 2020 Item No. 10 — Event and Road Closure Request Item No. 11— Event and Road Closure Request Item No. 12 — Event and Road Closure Request Item No. 13 — Resolution No. 2020-1OR Consider event and road closures request for the Clermont Downtown Partnership to host their annual "Harvest Festival" on October 31, 2020. Consider event and road closures request for the Clermont Downtown Partnership to host the "Candy Cane Lane Craft and Gift Show" on November 14, 2020. Consider Clermont Downtown Partnership event and road closure request for the First Friday Food Truck events. Consider resolution to amend the Fiscal Year 2020 budget. City Manager Gray asked City Clerk Howe if there were any comments from the public in the Council Chambers. City Clerk Howe responded that there were no questions under consent. Mayor Ash asked if there was any Council Member who wished to have an item pulled for further discussion. Council Member Brishke asked that Agenda Item No. 8 be pulled for further discussion. MOTION TO APPROVE the consent agenda items 1-7 and 9-13 made by Council Member Bates. Seconded by Council Member Purvis. Passed unanimously with all members present voicing aye. City Manager Gray stated that after being notified by the union, City staff had a review of compensation conducted in order to stay competitive with neighboring cities; the City learned that it was behind in pay for officers and sergeants. It was learned that officers were below by about eight (8) percent and sergeants were below by about fifteen (15) percent. City Manager Gray stated that there are available funds which were carried over from the last fiscal year that can cover the wage increase cost for FY 2020 beginning April 27, 2020. He informed the Council that the contract with the union expires September 30, 2020 and so they will begin negotiations this summer. Council Member Purvis asked City Manager Gray to speak to the retention and recruiting issue at the police department as he believes that issue is the real impetus for this action mid -year. City Manager Gray responded that when he talked to Police Chief Broadway, he was informed the department does not have a big recruiting or retention problem. However, there are people that shop around and some of the City's officers are watching the contracts that get passed by neighboring jurisdictions, and so the City has lost a couple officers here and there for various reasons. There is no huge vacancy problem in the Police Department. City Manager Gray informed the Council that he and Finance Director Brosonski are increasing their analysis of revenue projections due to the possible impacts from Covid-19. 4 City of Clermont MINUTES REGULAR COUNCIL MEETING APRIL 14, 2020 Mayor Ash thanked City Manager Gray and said that it is vital for the City to know where it is because the last thing that should happen is for the City to start losing staff. The City of Clermont has an outstanding staff who are committed to the city, and keeping them employed is not an `if but a `must'. MOTION TO APPROVE the consent agenda item 8 made by Council Member Brishke. Seconded by Council Member Bates. Passed unanimously with all members present voicing ave. UNFINISHED BUSINESS Item No.14 — FINAL — Ordinance No. 2019-14 — Wise Annexation AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, PROVIDING FOR THE ANNEXATION OF A CERTAIN PARCEL OF LAND CONTIGUOUS TO THE PRESENT CITY BOUNDARIES; PROVIDING FOR AN EFFECTIVE DATE, SEVERABILITY, RECORDING, AND PUBLICATION. City Clerk Howe read the ordinance into the record by legal title only. MOTION TO TABLE THE ITEM until the City Council meeting of August 11, 2020 at 6:30 PM made by Council Member Bates. Seconded by Council Member Purvis. Passed unanimously with all members present voicing aye. Item No.15 — FINAL — Ordinance No. 2019-15 — Wise Large -Scale Comprehensive Plan Amendmentl AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, ADOPTING THE LARGE SCALE COMPREHENSIVE PLAN AMENDMENT FOR THE CITY OF CLERMONT, FLORIDA, PURSUANT TO THE LOCAL GOVERNMENT COMPREHENSIVE PLANNING ACT, CHAPTER 163, PART II, FLORIDA STATUTES; SETTING FORTH THE AUTHORITY FOR ADOPTION OF THE LARGE SCALE COMPREHENSIVE PLAN AMENDMENT; SETTING FORTH THE PURPOSE AND INTENT OF THE LARGE SCALE COMPREHENSIVE PLAN AMENDMENT; PROVIDING FOR THE ADOPTION OF THE LARGE SCALE COMPREHENSIVE PLAN AMENDMENT; ESTABLISHING THE LEGAL STATUS OF THE LARGE SCALE COMPREHENSIVE PLAN AMENDMENT; PROVIDING A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE. City Clerk Howe read the ordinance into the record by legal title only. MOTION TO TABLE THE ITEM until the City Council meeting of August 11, 2020 at 6:30 PM made by Council Member Bates. Seconded by Council Member Brishke. Passed unanimously with all members present voicing ave. City of Clermont MINUTES REGULAR COUNCIL MEETING APRIL 14, 2020 Item No. 16 — FINAL — Ordinance No. 2019-16 — Wise PUD Rezoning AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF CLERMONT REFERRED TO IN CHAPTER 122 OF ORDINANCE NO. 289-C, CODE OF ORDINANCES; REZONING THE REAL PROPERTIES DESCRIBED HEREIN AS SHOWN BELOW; PROVIDING FOR SEVERABILITY, EFFECTIVE DATE, RECORDING, AND PUBLICATION. City Clerk Howe read the ordinance into the record by legal title only. MOTION TO TABLE THE ITEM until the City Council meeting of August 11, 2020 at 6:30 PM made by Council Member Bates. Seconded by Council Member Travis. Passed unanimously with all members present voicing aye. Item No.17 — Resolution No. 2020-14R — Authorizing Use of Communication Media Technology A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLERMONT, FLORIDA, AUTHORIZING THE USE OF COMMUNICATION MEDIA TECHNOLOGY TO CONDUCT PUBLIC MEETINGS FOR THE PRESERVATION OF THE CONTINUITY OF GOVERNMENT DURING THE NOVEL CORONAVIRUS DISEASE 2019 (COVID-19) STATE OF EMERGENCY AND AUTHORIZING THE CITY MANAGER TO TAKE ANY AND ALL MEASURES REASONABLE AND NECESSARY TO IMPLEMENT THIS PURPOSE AND PROVIDING FOR AN EFFECTIVE DATE. City Clerk Howe read the resolution into the record by title only. City Attorney Mantzaris presented the Resolution. Attorney Mantzaris stated that the purpose of the resolution is revise the Council's rules and procedures to accommodate the temporary use of Communication Media Technology (CMT). He informed them that the resolution basically formalizes the way the meeting went this evening, and formally adopts three (3) avenues for the public to address the Council on any item that would normally be required for public hearing. Attorney Mantzaris continued that the situation is fluid, especially considering the reliance on technology, so the resolution allows for the City Council to adjust the meeting format in the moment if parts of the technology should fail. This will prevent an entity later deeming that an action of the Council is invalid due to the meeting structure. It also grants the City Manager the authority to ensure that the City's business continues by implanting CMT in day-to-day operational activities. Attorney Mantzaris concluded by referring back to the issue raised by Council Member Brishke regarding meeting times informing the Council that they could amend the resolution to include an adjustment to the meeting start time if they so desired. 6 City of Clermont MINUTES REGULAR COUNCIL MEETING APRIL 14, 2020 Council Member Brishke requested that the Council meetings utilizing CMT be allowed to start at 6:00 PM instead of 6:30 PM. She felt that since residents are not traveling and are at home anyway, it might be more convenient. Council Member Travis stated she supported the change to 6:00 PM. Council Member Purvis stated that while he understands Council Member Brishke's position, he thinks that 6:00 PM would interfere with families more now than ever, and countered that the meeting start time should be pushed back until 7:00 PM. Council Member Bates stated that he does not have a preference one way or the other. He asked City Manager Gray how a change in start time would affect staff. City Manager Gray stated that it does not matter as staff will be responsive to the Council no matter what time is chosen. Mayor Ash stated that she has a preference for 6:00 PM. Attorney Mantzaris reminded the Council that the resolution they are considering is only effective for the duration of the State of Emergency and after that it will lose its authority. Council Member Travis responded to Council Member Purvis's position by stating she does not believe that families will be eating very late since everyone is home much earlier. City Manager Gray interrupted the discussion on behalf of the Development Services staff to inform the Council that items for the April 28 meeting have been legally advertised for the meeting to begin at 6:30 PM. He suggested that the Council could have this discussion at the next meeting. City Manager Gray asked City Clerk Howe if there were any members of the public who wished to speak on the item. City Clerk Howe responded that no member of the public wished to speak on the item. MOTION TO APPROVE and adopt Resolution No 2020-14R authoriziniz the use of Communication Media Technology during the State of Emergency made by Council Member Bates. Seconded by Council Member Travis. Passed unanimously with all members present voicing City of Clermont MINUTES REGULAR COUNCIL MEETING APRIL 14, 2020 ADJOURN: With no further comments, Mayor Ash adjourned the meeting at 7:14pm. ATTEST: JAa Tracy Ackroyd Howe, City Clerk Y A '' '1fi0.,'. ti '►. ti. _.M ASS 8 APPROVED: Gail L. Ash, Mayor