Contract 2020-034ACONTRACT APPROVAL FORM
TO: DARREN GRAY, CITY MANAGER
THRU: FREDDY SUAREZ, PURCHASING DIRECTOR Q�S
FROM: JINELLE LUGO, PURCHASING COORDINATOR
SUBJECT: FIRE EQUIPMENT PARTS, SUPPLIES AND SERVICE
DATE: MAY 15, 2020
THE PURCHASING DIRECTOR RECOMMENDS THE FOLLOWING:
APPROVE: Agreement between the City of Clermont and Fisher Scientific Company,
L.L.C., to provide fire equipment parts, supplies and service to the Clermont Fire
Department. The agreement shall take effect on the date of execution by both parties and
shall remain in effect for one (1) year, unless renewed or terminated as provided by the
Lake County contractual agreement. Upon mutual agreement, the agreement may be
renewed for one (1) additional one (1) year term.
2. Why is this action necessary: In accordance with the City of Clermont Purchasing
Policy, the City Manager is authorized to approve contracts under $50,000 that do not
require a budget amendment.
3. ADDITIONAL INFORMATION: At the request of the Fire Department, the Purchasing
Department sought a contract with Lake County for Fire Equipment Parts Supplies and
Service, contract number 17-0606D. The estimated annual expenditures is $30,000 and
it is included in the Fire Department budget. The Purchasing Department issued RFI
2004-001 to notify local vendors of the City's intent to utilize other governmental entities'
contract. At the completion of the RFI the Purchasing Department received no interest.
The Lake County contract was fully competed, advertised, and complies with the City of
Clermont Purchasing Policy.
4. FISCAL IMPACT: The fiscal impact of $30,000 is included in the current year approved
budget.
5. EXHIBITS: Lake County Bid Tabulation
Fire Equipment Parts, Supplies and Service Agreement
APPROV AUTHORITY
Approved Disapproved ❑
Reason/Suggestion (If disapproved)
6 as aoa c
i at a Title Date
DocuSign Envelope ID: EBCB03D3-3F06-4600-971D-985AEEDOE996 #2020-34-A
AGREEMENT FOR
FIRE EQUIPMENT PARTS, SUPPLIES AND SERVICE
THIS AGREEMENT, is made and entered into this ad- day of %
2020, by and between the CITY OF CLERMONT, FLORIDA, a municipae corporation
under the laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont,
Florida, (hereinafter referred to as "CITY"), and FISHER SCIENTIFIC COMPANY LLC,
whose address is: 3970 Johns Creek Court, Suite 500, Suwanee, GA 30024-1297,
(hereinafter referred to as "CONTRACTOR").
WHEREAS, Lake County through the public procurement process awarded an Agreement
for fire equipment parts, supplies and service, Lake County Contract Number 17-0606D;
WHEREAS, CITY desires to utilize the above -referenced awarded bid, CONTRACTOR's
response thereto and Agreement in accordance with CITY's procurement policy; and
WHEREAS, CONTRACTOR desires to enter into a contract with CITY based on the terms
and conditions of the Lake County Contract Number 17-0606D;
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth,
mutually agree as follows:
ARTICLE I — SCOPE OF WORK
The CONTRACTOR shall furnish fire equipment parts, supplies and service as described
in the Lake County Contract Number 17-0606D, which is attached hereto and incorporated
herein as Exhibit "A" and shall perform everything required by this Agreement and the
other exhibits attached hereto. Provided, however, that nothing herein shall require CITY
to purchase or acquire any items or services from CONTRACTOR that is not specified in
the CITY's purchase order. To the extent of a conflict between this Agreement and Exhibit
"A", the terms and conditions of this Agreement shall prevail and govern. In all instances
the CITY purchasing policy, resolutions and ordinances shall apply.
ARTICLE II — THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set forth
in the Agreement documents and the Unit Price Schedule as set forth in Exhibit `13%
attached hereto and incorporated herein.
ARTICLE III — TERM AND TERMINATION
1. This Agreement is to become effective upon execution by both parties, and shall
remain in effect until June 30, 2021 unless terminated or renewed by Lake
County
2. Notwithstanding any other provision of this Agreement, CITY may, upon
written notice to CONTRACTOR, terminate this Agreement: a) without cause
DocuSign Envelope ID: EBCB03D3-3F06-4600-971D-985AEEDOE996
and for CITY's convenience upon thirty (30) days written notice to
CONTRACTOR b) if CONTRACTOR is adjudged to be bankrupt; c) if
CONTRACTOR makes a general assignment for the benefit of its creditors; d)
CONTRACTOR fails to comply with any of the conditions of provisions of this
Agreement; or e) CONTRACTOR is experiencing a labor dispute, which
threatens to have a substantial, adverse impact upon the performance of this
Agreement, without prejudice to any other right or remedy CITY may have
under this Agreement. In the event of such termination, CITY shall be liable
only for the payment of all unpaid charges, determined in accordance with the
provisions of this Agreement, for work, properly performed and accepted prior
to the effective date of termination.
Upon mutual Agreement of the parties, this Agreement may be renewed for one
(1) additional year term.
ARTICLE IV — COMMENCEMENT AND COMPLETION OF WORK
The CONTRACTOR shall provide all items in the timeframe as reasonably set forth in the
applicable purchase order or notice to proceed.
ARTICLE V — PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents,
CONTRACTOR shall submit an invoice to CITY upon completion of the services and
delivery of products to CITY as set forth in the applicable purchase order. CITY shall
make payment to the CONTRACTOR for all accepted deliveries and undisputed product
delivered and services provided, within thirty (30) calendar days of receipt of the invoice.
ARTICLE VI — DISPUTE RESOLUTION - MEDIATION
1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and
other matters in question between them by mediation.
3. The parties shall share the mediator's fee and any filing fees equally. The mediation
shall be held in Clermont, Lake County, Florida, unless another location is mutually
agreed upon. Agreements reached in mediation shall be enforceable as settlement
Agreements in any court having jurisdiction thereof.
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DocuSign Envelope ID: EBCB03D3-3F06-4600-971D-985AEEDOE996
ARTICLE VII — INSURANCE AND INDEMNIFICATION RIDER
1. Worker's Compensation Insurance - The CONTRACTOR shall take out and
maintain during the life of this Agreement, Worker's Compensation Insurance for all its
employees connected with the work of this Project and, in case any work is sublet, the
CONTRACTOR shall require the subCONTRACTOR similarly to provide Worker's
Compensation Insurance for all of the subCONTRACTOR employees unless such
employees are covered by the protection afforded by the CONTRACTOR. Such insurance
shall comply with the Florida Worker's Compensation Law. In case any class of employees
engaged in hazardous work under this Agreement at the site of the Project is not protected
under the Worker's Compensation statute, the CONTRACTOR shall provide adequate
insurance, satisfactory to the CITY, for the protection of employees not otherwise
protected.
2. CONTRACTOR's Commercial General Liability Insurance - The
Contactor shall take out and maintain during the life of this Agreement, Commercial
General Liability and Business Automobile Liability Insurance as shall protect it from
claims for damage for personal injury, including accidental death, as well as claims for
property damages which may arise from operating under this Agreement whether such
operations are by itself or by anyone directly or indirectly employed by it, and the amount
of such insurance shall be minimum limits as follows:
(a) CONTRACTOR's Commercial General, $1,000,000 Each, ($2,000,000
aggregate). Liability Coverages, Bodily Injury Occurrence, & Property
Damage Combined Single Limit;
(b) Automobile Liability Coverages, $1,000,000 Each, Bodily Injury &
Property Damage Occurrence, Combined Single Limit;
(c) Miscellaneous Professional Liability, $1,000,000 Each Claim and
Aggregate Limit;
Insurance clause for both COMMERCIAL GENERAL AND AUTOMOBILE BODILY
INJURY AND PROPERTY DAMAGE shall be amended to provide coverage on an
occurrence basis.
3. SubCONTRACTOR's Commercial General Liabilitv Insurance - The
CONTRACTOR shall require each of his subCONTRACTORs to procure and maintain
during the life of its subcontract, insurance of the type specified similar to above per their
scope of work and what is required with their contract with CONTRACTOR.
4. Indemnification Rider
(a) To the fullest extent permitted by law, the CONTRACTOR shall
indemnify and hold harmless the CITY its agents and its employees
from and against all claims, damages, losses and expenses, including
but not limited to reasonable attorney's fees, arising out of or resulting
from its performance of the Work, provided that any such claim,
3
DocuSign Envelope ID: EBCB03D3-3FO6-4600-971D-985AEEDOE996
damage, loss or expense (1) is attributable to bodily injury, sickness,
disease or death, or to injury to or destruction of tangible property (other
than the Work itself) , and (2) is caused in whole or in part by any
negligent act or omission of the CONTRACTOR, any
subCONTRACTOR, anyone directly or indirectly employed by any of
them or anyone for whose acts any of them may be liable, regardless of
whether or not such acts are caused in part by a party indemnified
hereunder. Such obligation shall not be construed to negate, abridge, or
otherwise reduce any other right to obligation of indemnity which would
otherwise exist as to any party or person described in this Article;
however, this indemnification does not include sole acts of negligence,
damage or losses caused by the CITY and its other contractors.
(b) In any and all claims against the CITY or any of its agents or employees
by any employee of the CONTRACTOR, any subcontractor, anyone
directly or indirectly employed by any of them or anyone for whose acts
any of them may be liable, the indemnification obligations under this
Paragraph shall not be limited in any way by any limitation on the
amount or type of damages, compensation or benefits payable by or for
the CONTRACTOR or any subcontractor under workers' or workmen's
compensation acts, disability benefit acts or other employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and
other good and valuable consideration from the CITY for the
indemnification provided herein.
ARTICLE VIII — NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid, or by nationally recognized overnight courier
service to the address of the party set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CONTRACTOR: Fisher Scientific Company LLC
3970 Johns Creek Court
Suite 500
Suwanee, GA 30024-1297
Attn: Craig Fisher, Safety Product
Coordinator
CITY: City of Clermont
Attn: Darren Gray, City Manager
685 W. Montrose Street
Clermont, FL 34711
4
DocuSign Envelope ID: EBCB03D3-3FO6-4600-971 D-985AEEDOE996
ARTICLE IX — MISCELLANEOUS
Attorneys' Fees. In the event a suit or action is instituted to enforce or interpret any
provision of this Agreement, the prevailing party shall be entitled to recover such
sum as the Court may adjudge reasonable as attorneys' fees at trial or on any appeal,
in addition to all other sums provided by law.
2. Waiver. The waiver by city of breach of any provision of this Agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
of such provision itself and shall in no way affect the enforcement of any other
provisions of this Agreement.
Severability. If any provision of this Agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision, or
part thereof, shall be deleted or modified in such a manner as to make the
Agreement valid and enforceable under applicable law, the remainder of this
Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
4. Amendment. Except for as otherwise provided herein, this Agreement may not be
modified or amended except by an Agreement in writing signed by both parties.
Entire Agreement. This Agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
prior and contemporaneous Agreements between the parties with respect to the
performance of services by CONTRACTOR.
6. Assignment. Except in the event of merger, consolidation, or other change of
control pursuant to the sale of all or substantially all of either party's assets, this
Agreement is personal to the parties hereto and may not be assigned by
CONTRACTOR, in whole or in part, without the prior written consent of city.
7. Venue. The parties agree that the sole and exclusive venue for any cause of action
arising out of this Agreement shall be Lake County, Florida.
Applicable Law. This Agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9. Public Records. Contractor expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records law,
to include, to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the CITY in order to perform the services contemplated herein.
61
DocuSign Envelope ID: EBCB03D3-3FO6-4600-971D-985AEEDOE996
(b) Provide the public with access to public records on the same terms and
conditions that the CITY would provide the records and at a cost that does
not exceed the cost provided in this Florida's Public Records law or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost,
to the CITY all public records in possession of CONTRACTOR upon
termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. CONTRACTOR shall use reasonable efforts to provide all
records stored electronically to the CITY in a format that is compatible with
the information technology systems of the CITY.
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTRACTOR SHALL
CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT
CITY CLERK'S OFFICE, (352) 241-7331.
ARTICLE X — AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this Agreement
as if herein repeated.
Document Precedence:
This Agreement
2. Purchase Order/Notice to Proceed
3. An applicable Contractor Quote or Statement of Work
4. All documents contained in the Lake County Contract Number 17-0606D
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
this�day of �Gi� . 2020.
0
DocuSign Envelope ID: EBCB03D3-3FO6-4600-971D-985AEEDOE996
Whra'
nt
L-I
, City ager
Attest:
t
Tracy Ackroyd Howe, City Clerk
Fisher Scientific Company, LLC
DocuSigned by:
Y'
B r,V'4 F&V Craig Fisher
(Name Printed or Typed)
Safety Product coordinator
Title
Attest:
Corporate Secretary
(Name Printed or Typed)
SECTION 2 — STATEMENT OFWORK
SCOPE' OF SERVICES
1TT R Number: t 7-0606
General Reaeirements
It is the intent of the County to establish multiple contracts for its annual requirements for fire
Equipment, parts, supplies, anchor services for the County's Public Safety Department, Fire
Rescuc Division, and the County's Fleet Management Division.
The vendor hereby acknowledges and aloes that all harts and/or materials supplied by the
vendor in conjunction with this solicitation and resultant contract shall be new, warranted for
their merchantability, and lit for a particular purpose unless recycled, used, or remanufactured
goods, are specifically requested or approved at the time the order is placed.
Emcrgency/Disaster deliveries may be required during non -business hours, Vendors shall
submit a contact person's name and telephone number where requested in the Pricing Section for
emergency orders.
It is the vendor's responsibility to ensure that the County has received the latest version of any
MSDS required by 29 CFR 1910.1200 with the first shipment of any hazardous material. Also,
at any time the content of an MSDS is revised, the vendor shall promptly provide a new MST3,S
to the County with the new information relevant to the specific material.
The 'vendor shall be required to furnish price list, on jump drive or CD upon request from the
Public Safety Department or Fleet Management Division at no charge. This price li39 shall
provide descriptive literature, technical data and service information for items awarded. Time of
delivery for these lists shall be mutually agreed upon by the vendor and the County
representative.
Repair Se.Eykes
Unless otherwise stated in this solicitation, the vendor shrill Airnisb all labor, inaterial and
equipment necessary for satisfactory contract performance. When not specifically identified in
the technical specifications, such materials and equipment shall be of a suitable type and grade
for the purpose. The vendor(s) shall; possess all special hand tools and special equipment
recommended by the equipmeut and part manufacturers) to effectively and efficiently snake
repairs. The vendur'(s) shall abide by OSHA requirements and the staff assigned to the County's
projects shall be ASE or factory cenifle:d. All material, workmanship, and equipment shall be
subject to the inspection and approval of the Public Sa*ty Department.
Vends) shall be required to submit a written estimate for each prospective project under this
contract before a work outer for that specific project is issued. The estimate inust reflect the
regular hourly wages for cacb classification represented in this contract, and the percentage
discounts or mark-ups for materials and equipment that were quoted by the vendor on its initial
offer or the most current contract pricing. The estimate shall be itemized by the number of work
hours per classification, and by the cost of materials and equipment. Lump sure estimates will
not be accepted. if multiple; vendors are available to quote an esthnate for the specific work, the
County reserves the right to award the project based on the lowest written estimate, or to reject
all estimates when such action is determined to be in the best interests of the County, and obtain
the rcqulred services from another source of supply.
14
SECi'ION 5 — ATTAC;IIMLNTS
Al'FACff] MNT 2 — PRICING FORM
rM Numbu-r: 17-0606
Current brands in Use by thu Fire Rescue Divisim include the following. Picase complete [fie following
information for those brands supported by your firm. l inter "yes" or "nb" for stocking distributor. If you
reprcscut other manufacturcm for similar fire-Matcd cquipment, parts, tar supplies vot listed, plcasi add
the manufacturer and pricing information in flu; blank spaces at cmd of Pricing table_
Bmad
Discount
off List Price
Hourly Rate
for Repair Service
Slacking
Distributor?
3M COMPANY
32
Yes
ABL SHO Mld
ACTION
.
All STUCK
AIM
AJAX
-
AKRON 14RASS
AI.1, AMERICAN FME ITOSh
36
No
AI ,I EN SYSTENM
ALOC{DLITJ
25
No
Ah+IF;RHX
35
Yes
AMERICAN FIRE -WEAR
32
Yes
AMI;RICAN LANRANCE
AN UUS
A [S1v. ]L FOAMS
42
Yes
AITLEC RU1= J'
R & 13 IWIT RPRISES
13110 SYSTEMS
BLACK iN ON IlADGI;S
I OUTON CD
40
Ye s
RU1.I.,ARD
CALIFORNIA M01INl'A1N'
-22
Yes
CAIMS & BROTHER
CASTPRODUCTS
25
SEC" ION S - ATTACHMENTS
ITB Number; 17-0606
CIIARKA F.
CHURR (FOAM)
C HURCHVILLL
CIRCIJL AIR
C'.ODE' 3
CO .I YN AXES
C:OLUNS DYNAMICS (ROM
CORP)
C OU NC 11.110OLS
CIf'I'TT3.t.S EDUE
CTW NEtl .SFN
DARI 1 +Y & CO
DAVIT I CLARK
DA S1vMIINDIANI TANKS
-
DICKS T 001,
DItAN(il-a ENGINM- RED
ISO .I.ITIONS
17
Yes
DREX -
DLTO SAFETY
20
NO
E )ISCIN
I
EDWARDS AND CRC)A+YWE L
18
YesW
EDWARDS MFG
I LKIIART BRASS
En BMEIIGYNCY
TL'CJ INQI.00TY
I..X'1'IdNI]A LIB (AKRON)
PEDTRAL SIGNAL CORD
FI[ZF LOOKS ONL11=
20
r: No
NII��:r�rx
Flltli POWLR
1
FIREQUIP
FT..ATvi F. ]CiHTER
SECTION 5 — ATTACH NTS
ITB Numbor_ 17-0606
FOLD ATANK
( p"WITOR
20
No
G1.ASSNJASTER WY1.1It
GLOBE
GJ.GVfi' C(7RP
GORMAN RUPY P1 JM'PS
ITAI.H FIRF,PITUTS
HANNAY REELS
HARRINGTON
HAZARD CONTROL
1101 I! 4TR.0
IIUN FiY W I it .I . PRO
No
H[1MAT
M
I-II;11KY
TlYDRA SITYT'?LB
I IMPERIAL II[}SI;
30
No
IOWA AMF:RICAN
JANHAVILIE
ArsTRITS
35
Yes
JvNX,G
No
KAPPI .HIS
35
_
Yes
KI iNDALL rRomur4
KOCUIEK
40
No
K.01-HI.1-RMFG CO
KIISS AIJL
LACROSSE, 300TS
LIrFi LINERS
LIONS UN FORMS
27
SEC°iTFON 5 — ATTACHMENTS
ITR Number: 11-0606
I,DUIS PlzyliR
E
LOWELL
MAG INSIRi.Tly U.XI'S'
1NUNAT A X F:
MARS SICTNALLIGIFF
MC: PRODUCTS
MORAN (FI .AgH)
} MORNING PRIDL
53
Yes
MESA
15
Yes
NATALE, (CIRULF: I))
NORDI AM F.R[CAN FIRE f [05F.
25
No
NOVA
NIIPLA
PACIFTC RI;II-E
s PARATECH
PAlt=
PAUL CONWAY SHIELDS
15
No
PELICAN
PLITZL,
28
is
Yes
No
PC;I PRUTEXAl .I .
24
Yes
PIIOF N IX
{
PIERCE
PIGEON MOUNTAIN
]NDUSrltll-.S
1$
No
PLANO
It & B TABIZI(:h'I ORS
RANUE R Itt J13DER
25
No
IIAW14IDETI EIIOSI
RrDIIL•AD BRASS
REYI ,XX I I1 s
15
No
1-g
SECTION 5 -- ATTACHMENTS
rM Numbw: 17-0606
RICE RYDRO CO
SC13AS
25
Yes
SCOTT AVIATION
25
Yes
S HC IJ 131'1'1 SX
SENSIBLE MOUNTS
I'S
SH;RVLIS R( OT%
SAP•,LIIY WOLVERINE
27
Yes
SNAP FT4'H
SNORKM
SOUTH PARK
SIGNAL VEIITC1.H PRODUCTS
CLASS ONE (,WAN
INSTRUMENTS
SP 1MI E R
STERLING ROPH w
20
No
SIIPERVAC,
�o
No
TNT TOOLS
5
TASK FORC :TIPS
I'HC11�C -'0OD B(X)TS
SUPERIOR PNKUMATIC
TASKMAS IT"It
'I'I%AM EQTTJrMEN-r
! TELEI,FTE
12
Yes
TEMIRST FANS
26
No
'rOMAR
TOM
10
No
TU1111,I4. PI,AS!'IC:S
15
No
UN DERWATER IfINiETICS
i
1 ID
No
1 JNITY LICiI I'i'S
VANN H R
SECTION 5 - ATTACHMENTS
MENTS
ITII Number: I7-0606
VL"RMIAN
VRRTX
VE F'ITIN
WATI.ROI rS
WUDON
WIIFIX N ENGfNEERING
WILL BURT
VVIN O GFNF RA'iORS
WINDSOI ,
WIMJANIS FOAM
W ORDEN
ZEPHYR
ZIMA'IIC:
27
No
ZICO
27
No M
OTHERB ANDS NOT LISTRO!
Anchor industries
20
Yes
Rpi rescue
10
Yes
Conspace
10
No
Dragonfire Gloves
18
No
Dupont
42
Yes
Highcorn Ballistic
15
No
Majestic Hoods
11
Yes
Flir
7
No
Firesled
5
No
Luminite
10
No
Thermo epm analyzers
5
Yes
Lion Chemical suits
8
No
Tactical electronics
12
No
908 devices
5
No
OTHER BRANDS NOT LISTED
Avon respiratory 15
Blowbard Fens 15
5
Honeywell Clothing
53
Honeywell Helmets
45
Honeywell Gloves
-
44
Honeywell instrumentation
20
Honeywell accessories
35
Hotshleld
10
Inriotex Gear
35
IZa'Instrumentation
20
PIP Industrial
12
Powerhawk
5
Rae Systerns
15
Scott SC5A 32
-Scott 'The rim al Cameras 10
Scott Compressors 8
Silent Partner 10
Scott Parts 23
Simullaids 10
.... ... .. ..
sperian 20
Strea rnlight** 45
Thermo PAI chemical analyzers 5
Thermo RMSI Radiation detector 5
True North 18
yes
no
yes
yes
yes
no
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CONTRACT APPROVAL FORM
TO: DARREN GRAY, CITY MANAGER
THRU: FREDDY SUAREZ, PURCHASING DIRECTOR
FROM: JINELLE LUGO, PURCHASING COORDINATOR]
SUBJECT: FIRE EQUIPMENT PARTS, SUPPLIES AND SERVICE
DATE: MAY 15, 2020
THE PURCHASING DIRECTOR RECOMMENDS THE FOLLOWING:
1. APPROVE: Agreement between the City of Clermont and Fisher Scientific Company,
L.L.C., to provide fire equipment parts, supplies and service to the Clermont ' Fire
Department. The agreement shall take effect on the date of execution by both parties and
shall remain in effect for one (1) year, unless renewed or terminated as provided by the
Lake County contractual agreement. Upon mutual agreement, the agreement may be
renewed for one (1) additional one (1) year term.
2. Why is this action necessary: In accordance with the City of Clermont Purchasing
Policy, the City Manager is authorized to approve contracts under $50,000 that do not
require a budget amendment.
3. ADDITIONAL INFORMATION: At the request of the Fire Department, the Purchasing
Department sought a contract with Lake County for Fire Equipment Parts Supplies and
Service, contract number 17-0606D. The estimated annual expenditures is $30,000 and
it is included in the Fire Department budget. The Purchasing Department issued RFI
2004-001 to notify local vendors of the City's intent to utilize other governmental entities'
contract. At the completion of the RFI the Purchasing Department received no interest.
The Lake County contract was fully competed, advertised, and complies with the City of
Clermont Purchasing Policy.
4. FISCAL IMPACT: The fiscal impact of $30,000 is included in the current year approved
budget.
5. EXHIBITS: Lake County Bid Tabulation
Fire Equipment Parts, Supplies and Service Agreement
APPROVAVAUTHORITY
Approved Disapproved ❑
Reason/Suggestion (If disapproved)
6 as ao.-x c
Veti at a Title Date
CONTRACT APPROVAL FORM
TO: DARREN GRAY, CITY MANAGER
THRU: FREDDY SUAREZ, PURCHASING DIRECTOR
FROM: JINELLE LUGO, PURCHASING COORDINATOR]
SUBJECT: FIRE EQUIPMENT PARTS, SUPPLIES AND SERVICE
DATE: MAY 15, 2020
THE PURCHASING DIRECTOR RECOMMENDS THE FOLLOWING:
1. APPROVE: Agreement between the City of Clermont and Fisher Scientific Company,
L.L.C., to provide fire equipment parts, supplies and service to the Clermont Fire
Department. The agreement shall take effect on the date of execution by both parties and
shall remain in effect for one (1) year, unless renewed or terminated as provided by the
Lake County contractual agreement. Upon mutual agreement, the agreement may be
renewed for one (1) additional one (1) year term.
2. Why is this action necessary: In accordance with the City of Clermont Purchasing
Policy, the City Manager is authorized to approve contracts under $50,000 that do not
require a budget amendment.
3. ADDITIONAL INFORMATION: At the request of the Fire Department, the Purchasing
Department sought a contract with Lake County for Fire Equipment Parts Supplies and
Service, contract number 17-0606D. The estimated annual expenditures is $30,000 and
it is included in the Fire Department budget. The Purchasing Department issued RFI
2004-001 to notify local vendors of the City's intent to utilize other governmental entities'
contract. At the completion of the RFI the Purchasing Department received no interest.
The Lake County contract was fully competed, advertised, and complies with the City of
Clermont Purchasing Policy.
4. FISCAL IMPACT: The fiscal impact of $30,000 is included in the current year approved
budget.
5. EXHIBITS: Lake County Bid Tabulation
Fire Equipment Parts, Supplies and Service Agreement
APPROV& AUTHORITY
Approved Disapproved ❑
Reason/Suggestion (If disapproved)
6 JSQ ao a
V/Cid1zat re Title Date