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Minutes - 07.22.2020 - City Council WorkshopCity of Clermont MINUTES COUNCIL WORKSHOP July 22, 2020 The Clermont City Council met at a budget workshop on Tuesday, July 22, 2020, in the Clermont City Center at City Hall. Mayor Ash called the workshop to order at 6:30pm with the following Council Members present: Council Members Purvis, Brishke, Bates, and Travis. Other City officials present were City Manager Gray, Assistant City Manager Dauderis and City Clerk Ackroyd Howe. Proposed Fiscal Year 2020-2019 Budget Discussion City Manager Gray provided an overview of the budget workshop. Fire Chief Ezell as well as Parks and Recreation Director Davidoff will review their department budgets. A presentation will be given on the master plan and capital projects update. He remarked on the contract with Richard Levey regarding the Economic Development position and is currently recruiting for the Business Liaison position. Furthermore, he welcomed Lake County Commissioner Breeden. Parks and Recreation Director Davidoff presented the department budget. The department budget decreased due to a reduction in operating, capital projects, and grants and aids in the proposed budget. The significant items included in the proposed budget is a metal storage building at the Arts and Recreation Center. The significant items not included in the proposed budget is Cooper Memorial Library staffing, grants to community partners and National Night Out. Mr. Davidoff remarked the City Council entered into an inter -local agreement with Lake County in October of 2018 to provide funding for the Cooper Memorial Library in the total amount of $76,920. The funding was to provide expanded hours for the library on an annual basis. The agreement's cost is not included in the Fiscal Year 2021 proposed budget and the City Council to consider terminating the agreement. The City Council designated events as Community Partner Events: Sommer Sports Events, Pig on the Pond Community Festival and The Spring Games. The city has waived fees for those events. The items to be evaluated in January 2021 includes mainstage telescopic seating at the Arts and Recreation Center, Hancock soccer field re -sod, Black box theater seating replacement, senior room divider at the Arts and Recreation Center and communication system, camcorder, and tablets at the Clermont Performing Arts Center. The significant items included in the five-year capital plan are aquatics upgrade and re -sod athletic fields. City Manager Gray noted there are individuals present to speak on the Cooper Memorial Library. The Council can wait until January and see how revenues come in then make a decision on funding. George Taylor, Director of the Office of Library Services was present and available for questions. He clarified the library will continue to be open during the extended hours on Friday and Saturday. City of Clermont MINUTES COUNCIL WORKSHOP July 22, 2020 Lake County Commissioner Breeden informed the Council the Board of County Commissioners took $1 million from reserves, which left an additional $2.7 million and voted to decrease the millage rate. Furthermore, they did not decrease the library budget. The City Council agreed to review the library funding again in January 2021. City Manager Gray requested an update on the CARES Act. Commissioner Breeden confirmed the Board of County Commissioners gave staff direction to implement a plan that will put $15.5 million directly into assisting businesses and organizations. City Manager Gray reviewed the community partner events. The Council has traditionally budgeted a $15,000 grant for Sommer Sports however; the Fiscal Year 2021 proposed budget does not include funding for this grant. The Council can reevaluate in September or January. Council Member Travis expressed concerns with the reserves and suggested the Council be fiscally responsible. Council Member Purvis stated the city is under a State of Emergency and we have a resolution to stay within 25 percent of the reserves. He requested the Council consider allowing the City Manager a period of one year in the event he needs to drop down below the 25 percent reserves policy. The Council can determine the percentage. City Manager Gray noted if we go below 25 percent, staff would return to Council at a budget hearing to amend the resolution. Furthermore, we have continued to provide services with a decrease in revenue. City Manager Gray noted the city would continue to work with the community partners. The Pig on the Pond event will need an answer in September and Spring Games requests a fee waiver. Fire Chief Ezell presented the department budget. The budget increase is due to personnel costs. It includes one frozen Fire Inspector position. The significant items included in the budget are replacement of SCBA air packs and accessories and trench/confined space equipment. The items to be evaluated in January 2021 are eight diesel filters for fire trucks and 54 replacement bunker gear sets. The significant items included in the Five Year Capital Plan are Fire Station No. 5 land, design and construction, engine and equipment; replace Engine 101 and equipment, public safety training facility design and construction, Fire Station No. 6 land, design and construction, engine and equipment. Fire Chief Ezell provided a project status update and the benefits of Fire Station No. 2. The entire facility can be developed on the existing site as a modern facility that incorporates industry best practices for firefighter safety. A layout that maximizes response efficiency. Critical infrastructure built to withstand Florida's windstorm events. Enough room to address today's needs and those of the future. F] City of Clermont MINUTES COUNCIL WORKSHOP July 22, 2020 Chief Ezell reported effective July 1, 2020; the Clermont Fire Department awarded an ISO Class l PPC. Class 1 represents superior property fire protection; Class 10 does not meet minimum criteria. Class 1 departments provide their communities with the lowest hazard insurance premiums available. There are 29,705 public fire departments in the U.S. There are only 186 (.06%) fire departments that are ISO Class 1, 94 (.03%) of those are also accredited agencies. Public Services Director Brunson provided an update on the master plan and other projects. The following projects are complete: Gateway entrance and city limit signs, Victory Pointe, Kehlor Recreation Center replacement, and Boat Ramp. The Public Works relocation design is complete, out to bid in August 2020 and expected completion in August 2021. The Artwalk project is expected to completion in early September 2020. The downtown Waterfront District Phase 1 — Osceola Street and West Avenue — streetscape is 75 percent complete and expected completion in October 2020. Phase 2 81h Street and Minneola Avenue — design complete contractor costs for Council for approval in September. Phase 3 — Montrose Street — staff is reviewing design proposal from Engineer. No wake zone is the area around the boat ramp. Permitting will be through the Department of Environmental Protection and the Florida Wildlife Commission at approximately $20,000. IT Director Dennis provided a project update on the public WI-FI. The Council approval of a tentative millage rate at the July 28, 2020 Council Meeting will be required in order to be included in the TRIM notices mailed by the Lake County Property Appraiser's Office. The Public Hearing to adopt the tentative millage rate and budget is scheduled for September 3, 2020 at 6:30pm at the Clermont City Center. The Public Hearing to adopt the final millage rate and budget is scheduled for September 17, 2020 at 6:30pm at the Clermont City Center. City Manager Gray thanked Finance Director Brosonski, Budget Analyst Tina Kilbury and all of the Directors on the budget. City of Clermont MINUTES COUNCIL WORKSHOP July 22, 2020 Conclusion: The workshop concluded at 8:1 Opm with no further comments. ATTEST: Tracy Ackroyd Howe, City Clerk APPROVED: et--, �' �- V�' �' Z6 Gail L. Ash, Mayor 4