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10-28-1980 Supporting DocumentsCITY OF CLEPWONT MINUTES REGULAR M['RTI.NG October. 28, 1980 A Regular Meeting of the City Council of the City of Clermont• was held in the Council Chambers on 'Tuesday, October 2B, 1980. The meeting was called to order by Mayor Claude E. Smoak, Jr. at 7:30 P.M. with the following Councilmen in attendance: Carlisle Byrd, Bob Pool and Dennis Thomas. Other. City Officials present• were: City Manager Forbes, City Attorney Baird, Finance Director Saunders, and City Clerk Rozar. The Invocation was offered by Councilman Byrd, followed by repoating of the Pledge of Allegiance by all present. The Minutes of the Regular Meeting held October 14, 1980 were approved as presented. The Minutes of the Special Meeting held October 21, 1980 were approved as presented. CITY MANAGER'S REPORT GROUP MEDICAL INSURANCE City Manager Forbes stated the City's Medical Insurance Company is discontinuing their medical insurance business in -Florida. -- For this reason, they have decided to double the City's medical insurance rates effective January 1, 1981. The City is therefore accepting bids for Medical Insurance. CITY ATTORNEY'S REPORT MARGAREE COOLEY PROPERTY FOR WELL SITE City Attorney Baird reported Mrs. Cooley requests that the property for the new well site be bought in the near future, rather than wait for the FmHA interim financing. City Manager Forbes stated he had written confirmation from FmHA that this is permissable provided the City proceeds with FmHA financing 80-167 for this project. A MOTION WAS MADE BY COUNCILMAN BYRD, SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED THAT THE CITY PROCEED WITH THE PURCHASE OF THE PROPOSED WELL SITE PROPERTY, AND MAYOR'S REPORT FLORIDA LEAGUE OF CITIES ANNUAL CONVENTION Mayor Smoak spoke of the concern the League of Cities have in regard to the financial difficulties Florida municipalities are experiencing and additional problems that will occur if an amendment limiting Bond Financing for municipalities is approved on the November ballot. RESOLUTION NO. 361 - Tentative Budget for the General Operations 1980-1981-' City Manager Forbes explained this is the same budget that was temporarily adopted at the August 26,, 1980 Regular Meeting with the exception that there is a decrease of revenues on Occupational Licenses, Memorial Sales and County Road and Bridge Levy. A 80-168 MOTION WAS MADE BY COUNCILMAN BYRD, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED TO TENTATIVELY ADOPT RESOLUTION NO. 361, GENERAL BUDGET FOR 1980-1981. ® ® 0 CITY OP CLE NIONT MINUTES REGULAR MEETING October. 28, 1980 Page 2 RESOLUTION No. 362 - 'Tentative Sanitation Service Budget City Manager Forbes slated this is the same Sanitation Budget that was temporarily adopted at the August 26, 1980 Regular 80-169 Meeting. A MOTION WAS MADE BY COUNCILMAN POOL, SECONDED BY COUNCILMAN BYRD AND UNANIMOUSLY CARRIED THAT RESOLUTION NO. 3G2 BE TENTATIVELY ADOPTED. RESOLUTION N0. 363 - Tentative Utilities Fund Budget City Manager Forbes explained that the funding for the new spray irrigation project is not included in this budget. Most of the monies for this project is expected to be funded Cash Reserves 80-170 and Federal Sources. A MOTION WAS MADE BY COUNCILMAN BYRD, ADOPT RESOLUTION NO. suo. RESOLUTION NO. 360 - Establishing an ad valorem millage rate Mayor Smoak explained the millage factor and how it will affect 80-171 certain property owners. After much discussion, A MOTION WAS MADE BY COUNCILMAN BYRD, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED TO TENTATIVELY ADOPT RESOLUTION NO. 360. The Regular City Council Meeting to be held on November 11, 1980 was set for the Final Adoption of the budget and millage rate. PAVING OF BRROME STREET: Doc Jones Doc Jones appeared before the Council requesting a date Broome Street will be paved. After some discussion, A MOTION WAS MADE 80-172 BY COUNCILMAN BYRD, SECONDED BY COUNCILMAN THOMAI AND UNANIMOUSLY CARRIED THAT THE CITY MANAGER AND CITY ATTORNEY CONTACT THE CITY ENGINEER TO PROCEED WITH THE PAVING OF BROOMS STREET. PAYMENT IS r rc nocr.nvra Au RUBMITTED TO THE APPROPRIATE MAYOR'S RESIGNATION Mayor Smoak stated his resignation would become effective immediately rather than November 3, 1980 as he had written earlier. The meeting adjourned at 8:20 P.M. Claude E. Smoak, Jr. - Mayor By: Dennis K. Thomas - Mayor Pro Tem SbLndra O. R z r - ty Clerk Memo Lo: CLermonl L'1Cy COIIIIO I. From: CLty Managor Subject: BudgeL Adoption ttearings for the 1980-61 Fiscal. Year hate: October 23, 1980 I'inelaHL'(I is Lilt! ClL'y's proposed Budget ReHoluL'lons for the 1980-81 Fiscal Year. You may recall. Clint last month the Clty adopted a 'temporary Budget for the Fiscal Year until our budget could be rendopted according to the new Trim Sill Regulations. The Trim Sill requires two Public Iicarings before the Budget can be adopted. 'file first Public !tearing is lulown as the 'tentative Budget Bearing, and the second Final Budget Adoption. Next Tuesdays Public Clearing is then a Tentative Budget hearing, in which the general public must be allowed to speak or ask questions prior to any City Council action on our Budget Resolutions, or Mill Levy Rate. At this meeting, we should also tentatively adopt the below Resolutions on the Budget and Millage Rate. ----- The final Budget hearing and Mill Levy. Adoption will be held at our November 11, 1980 Council Meeting. The State Law requires the City to advertise this -fact, and three (3) days after the first advertisement appears in the paper, we must conduct the Budget Adoption Hearing. A brief description of the City's Budget Resolutions and any changes from our Temporary Budget that was adopted in September :Is as follows: 1. RESOLUTION 361 establishes the budget necessary to operate the City's General and Revenue Sharing Funds. The expenditures of these budgets remains unchanged; however, the Revenues have been reduced by $12,240 for the following reasons: $6,000 reduction in Occupational License Fees since they were increased approximately 50% instead of 100%; $3,240 reduction in monies from the County Road and Bridge 'Pax; $3,000 reduc- tion in Revenues since City memorial sales have been discontinued. These revenues are now budgeted as a reduction from Cash Reserves. As I stated in the City's budget message, this is a respectable practice for a short period, but must be avoided whenever possible. In the previous two (2) Fiscal Years, the City has budgeted a small protion of Cash Reserves to be returned to the taxpayers. however, we have been fortunate in that in the course of the budget year, we have not. actually been required to use any of the Cash Reserve Funds, which we have earmarked for Utility improvements. 2. RESOLUTION NO. 362 is the Sanitation Fund Budget of the City that is necessary to operate the city's Sanitation Service. Page 3 Memo to: Mer.mont CI.Ly COU110.1, October 23, 1,980 3. RP.SOI,1'11,011 NO. 3fi7 es CabLishes the budget for. tho operation of our Smrcr and water Ut:L1LtLos. Plenno noto that tha.s budges dons not include fund" for the con"tructa.on of improvements to the Waste 'L'reat- ment Plant sl.nee we do not yet know the exact costs of these improve- ments. Funding for theno ingirovmnoats is anticipated in part from Cash Reserves and the Capital Improvement Fund. 4. RESOLUTION NO. 360 oil till) lashes the Ml.11.ago Levy Rate for Lite City of Clermont at 3.2%7 mil.l.n, or all ndJustod mlllage rate that will raise tin amount equal to the $234,240.32. This is accessary since the addi- tional Ilomestead Exemption Referendum passed this month, which will change the assessed taxable value of property in our City. in addition, actions of the Property Appraisal Adjustment Board w11.1 in all prob- ability further reduce the value of taxable property. however, the City will still bo able to obtain the amount budgeted from Ad Valorem Taxation since the Property Appraiser must recertify the assessed taxable value of property in the City after action by the Property Appraisal Adjustment Board. The Trim Bill then gives the City three (3) days to recalculate our millage so that the estimated dollar ---- income will be .the same as predicted at the Budget and Millage Clearings. Respectfully, /] George D. Forbes CiLy Manager GDF:pm Enclosures ii