Loading...
05-13-1980 Supporting DocumentsC►Ty OF CLERUONT MINUTES REGULAR MEETING 1; A regular meeting of the City Council ofthe 1Ciity o Clermontgwas hold mThe in the Council. Chambers on Tuesday, May 1 der by Mayor Pro-Tem Dennis Thomas at 7:35 p.m. with tl called to orio following Councilmen in attendance: Lester Cole and Carlisle Byrd. �. other City fficials Prose sannt draeRozarly Manager Forbes, Finance Diroctor Saund and ty The Invocation was offored by Councilman Byrd, followed by repeating I of the pledge of allegiance by all present. The Minutes of the Regular Meeting held April 22, 1980 were approved as presented. The Minutes of the Special Meeting held May 2, 1980 were approved as presented. i POLICE DEPARTMENT COMMENDATION All Police Officers, Dispatchers and Police Department Staff were present and introduced in recognition of "Law Enforce- ment Week". City Manager Forbes read the Mayor's Proclamation in commendation of the Department and their outstanding per- formance. VARIANCE REQUEST: Gloria Anderson The City Council acting as a Board of Adjustment, considered a request by Mrs. Gloria Anderson for a variance in order to construct a home with 70.3' at the building setback line, whereas 100' is required. The home could be placed back on the lot and meet the Zoning Setback requirements, however, this would place the home closer to the Lake, and would not conform to the City's flood regulations. city Manager Forbes also explained that a variance was necessary since the Zoning Ordinance states that no parcel, even if it consists of one h or more lots can be reduced in size so that the lot width or other requirements of the zoning ordinance are not met. Gretchen Sheeter appearesheeandeherthe husbandhtt lbougposition adjoining to the variance, saying property with the understanding the Anderson property was one 80-74 lot for one home and not to be divided. Council discussed the fact that this lot was conforming at the time it was platted and is similar to other lots in this subdivision. Motion was made by Councilman B rd, seconded b Councilman Cole & unInimouss ranted:r, Cooper Memoria Li rary - Nic Jones Mr. Nick Jones appeared before the Council explaining and pre- senting a construction outline for proposed renovations of the new Cooper Memorial Library. He stated it would be approximate- ly 2 or 3 months before the Library would be ready for function- al occupancy with the interior having first priority. City Manager's Report i ICMA RETIREMENT - GORDON TIFFANY City Manager Forbes explained formal approval must be given in order to transfer retirement accounts when City Managers 80-75 transfer from one city to another. A motion was made by Councilman B rd, seconded b Councilman Cole and unanimously carried that former Cit Mana er, Gordon Tiffany's retirement be transferred to the City Or Daytona Beach. CITY OF CLBRMONT MINUTES WATER STORAGE TANK The City Manager presented a scale model of a half -million gallon water storage tank and stated the City Engineer is writing specifications for two types of tanks, the standard six log tank and the central leg Lank as demonstrated on the model. The tank will be bid with a two tone green color, in addition the City logo will be placed on the North and South sides, and the word "Clermont" painted on the East and West. Both types of: tanks will be bid. TRASH RECEPTACLES City Manager Forbes stated he had been contacted by Gill Walker regarding his advertising company's request to place Trash Receptacles on Public Property in the City. The receptacles would be placed in areas approved by the City, and have ad- vertising placed on the sides. The City would be required to pick up the garbage from the cans, and the advertising company would maintain the receptacles for two years, after which time they would be donated to the City with the under- standing that the advertising is to remain. After some dis- cussion the Council directed Mr. Forbes to proceed in the matter. JAYCEE BEACH FEES City Manager Forbes stated fees would be charged beginning May 31, 1980 with three people involved in the job. Mayor's Proclamation - Question on Ballot The City Manager advised the council of the Mayor's desire to put a question on the ballot of the Special Election on June 10. The question reads, "Should the City of Clermont continue to pursue the Marshland Alternative for the disposal of the City's secondarily treated effluent?" yes_ no 80-76 A motion was made by Councilman Byrd, seconded by Councilman Cole and unanimously carried that the question be adopted and placed on the ballot of the Special Election. COUNCIL REPORTS Councilman Lester Cole reported he had attended a meeting of the Chamber of Commerce and expressed their interest in Christ- mas decorations for the City. He related their concern of whether to buy decorations or rent. Council then directed the City Manager to look into the matter. Councilman Carlisle Byrd reported he had attended the annual meeting of the East Central Florida Planning Council with the City Manager, Dennis Thomas, Frank Sargeant and Nick Jones .on May 7, 1980, saying it was an interesting and worthwhile meeting. Councilman Dennis Thomas reported on the same meeting relating his desire to be appointed along with Nick Jones to the A-95 Review Committee. He also expressed a desire for appointment to the Housing Opportunity Committee. There were no objections to these appointments. The City Manager was directed to invest- igate the appointment possibilities to the DRI Committee. -2- CITY OF CLI HONT MINUTES RE -ROOFING BIDS: JLNKINS AUDITORIUM City Manager. 1•'orbou reported one bid had been received for the .ro-roofing of Jenkins Auditorium and recommended the bid be accepted as .it was a competitive bid in relation to verbal quotations given previously. A one year performance bond 80-77 will bo required. A motion was maclo b Councilman Byrd, soconded b Councilman Cole and unan mows carte to accept do b.d subm ttod I,a o Roof n n tho amount of 5297 w ti 1 L one —i-nrini cost for wood t at'77 w 1 o top aced. LIBRARY PURCHASE: RESOLUTION 11349 The City Manager explained Resolution #349 is for the author- ization of the City of Clermont to purchase the Old Exchange Ban), Building and the pledging of gasoline tax revenues. 80-78 A motion was made by Councilman Byrd, seconded b Councilman Cole and unanimously carried to adopt Resolut on iI349. ELECTION BOARD APPOINTMENTS AND WAGE DETERMINATION City Clerk Rozar submitted the following named persons to serve on the Election Board of the Special Election to be held on June 10, 1980 and recommended they be appointed with authorization being granted also to make substitutions should it become necessary: - Clerk: John Prichard Inspectors:Elizabeth Konsler Florence Herder Helen Evans Machine Insectors:W. B. Mallory Coman Post Officer of the Day: Gordon R. Dowling It was recommended also that the inspectors be paid $3.10 per hour and the clerk to be paid $15 above the inspectors. 80-79 A motion was made by Councilman Byrd seconded by Councilman Cole and unanimously carried to accept the recommendation. COMPUTER PURCHASE Finance Director Saunders conveyed the need for an update in the City's billing system explaining a mini -computer or automatic accounting machine would cut processing time in half. Payroll and budgetary accounting would also be im- plemented greatly reducing manual writes -up time, increasing the efficiency of City Hall with no increase in personnel and giving growth capability for many years to come. Mr. Saunders recommended the City accept NCR Corporation's proposal for an NCR 8150 Mini -Computer. Councilman Byrd recommended tabling action until next Council Meeting. WASTEWATER ALTERNATIVES: RICHARD LANGLEY Mr. Langley appeared before the Council presenting an idea as a Wastewater Alternative. He related he had conversed with Ted Wicks in reference to this alternative and he was receptive to the idea. Mr. Langley's suggestion was to make use of the 50 acres previously used as the City trash dump, waste disposal area and 70 acres adjoining on the South which is owned by Lake Sheperd Groves, Inc.. Within the 70 . -3- AftL CITY OP CLERHOW MINUTES acres, 30 acres arc in mature grove and permanonL• irriga- tion already established. Ile noted, of the 70 acres, 45 acres would qualify as being high enough for effluent dis- posal, and the other 25 acres lie in the edge of the marsh. lie suggested diking the entire 120 acres on the marsh side, allowing the City to experiment further by dumping some of the effluent directly into the marshland conducting a study within that confined area. Mr. Langley also discussed various other Landspreading Alternatives. Council directed the City Manager and City Engineer to look further into Mr. Langley's proposal. The meeting adjourned at 8:50 p.m. Dennis Thomas -Mayor. Pro-Tem Sandra 0. Roz City Clerk 114)VI94 ANI) 11AIItO ATTOMICVO AT LAW roar Or,— or..— n+n [1LNHDI/)\Tr Vl.11itl ll.� IIYSII nurrrouc(uo+) au+aloa 0 [000[ [, 110V10 L9011+110 N011110, JO u May 7, 1980 Mr. George Forbes City Manager, City of Clermont P. 0. Box 219 Clermont, Florida 32711 Re: Property adjacent to library Dear George: Pursuant to your request I have written the following persons who own property adjacent to the library: Helen Wilkins John Spears Bridget C. McCarthy To date I have received a response from Mrs. Wilkins, but no response from the others. Mrs. Wilkins stated that she is not in a position to dispose of the property at this time for tax reasons. She also stated that her tax situation will improve in 1984 and she will be interested in talking with the City at that time. I have written the others again to try to get some response. Very truly yours, Leonard H. Baird, Jr. City Attorney LHB/jlm ► o `► AICJCH0"O OCIrva le PO..OAN NI1IRtU, ON= 1000 UOWMAN O-r, CLCRMONT, FLOn10A 32711 I PO eOx 0130 1 0c.1• ann•n7oa ARTHUR LOUIO OMAN AIA TWOR J. HALO PLANNeR '! A000 01AT0 A 0 00 CIATtl COOPER MEMORIAL LIBRARY Construction Outline May 9, 1960 1. INTERIOR A. Structural 1. Remove temporary wells Cwood stud partitions] Room #15 6 smell offices in center OF building. 2. Remove temporary wall - Office #7. 3. Cut new door opening - between rooms #9 6 #10. 1 B. Electrical 1: Replace light Fixtures in the following rooms: 415 Cstack room? # 6 Cchildrena room] # 4 (File room] 2. Replace lens to light fixtures: #16 6 #17 Cofficss] # B Coffice] i 3. Disconnect wiring to all temporary wells 6 rewire to original floor outlets. 4. Add circuit on time clock For light at rear entry, two ground Floods at Montrose Street elevation. S. Add ceiling light to canopy at front. G. Add 4 - 4811 paddle fans in stack room #15. C. Air Conditioning (Per Hank's Electric proposal] 0. Finishing 1. Car -pat throughout - (offices 16, 17 to remain - all other areas to receive minimum OF 24 oz. commercial, Fire rated carpet). 2. Sheet Vinyl Flooring - Rooms 11, 12, 13 6 rear entry. 1 AMERICAN INSTITUTE OF ARCHITECTS IFRAA iNCARB CERTIFICATE NO 15190 Conotruction Outline "I Cooper Memorial I Dry fl. Now 2' x 2, o1jopondad ocauutic tile in otack room OIS, rooms 16, 17, e, 9 G 10. 4. Patch and repair walla and coiling all other ar000. 5. Point all Walla except ... vinyl wall covering (above wainscot paneling) 18, 9 G 10. S. Seel off oxhouat opening in coiling. - room EXTERIOR A. RooFinn All gravel removed and owept clean For placement via oproy-on urethane foam with alaotomeric coating (spray applied); replace all Flashing S. Canopy All new covered entry canopy to be wood Frame const- ruction with stucco on metal*lmth coiling; durandic Finish aluminum Facia; stone columns. C. Stone & Stucco 1. Stone facing on low front wall 6 exterior vault (both south S cast elevations]. See Architect's sketch. 2. New stucco Facades on east G south elevations as per Architect's sketch. 0. Landscaping (by city] 1. Remove asphalt drive on east side of building. 2. Replace with sod. E. Main Entry Doors TObe replaced with now "storeFront" glass door; change all looks to building. F. Rear Entry New metal canopy at rear doors. G. Repair Covered Parking Canopies Replace Facia with all new prefinished aluminum. ARCHITECT'S NOTE: Exterior work will be bid in componets thusly: A. Front Canopy B. Stone Work C. Ouronoic Finish metal facade an east(Clakel elevation. xe I Memo to: City Council From: CI.Ly Manager subject: Jenkins AudiLorlum Roar Date: May 9, 1980 Attached is it memo from the Pub1Lc Works Director regarding tho Jenlcfna Auditorium Roofing Rid. Although we only received one bid for Olin project, we recommend that the bid from Lake Roofing of $5,297 be accepted since this is a better price than our previous quotations. It should also be noted that ❑ll rotten wood will be replaced for time and material cost in addition to the above price. I recommend that the bid be awarded and that a one year performance bond be required. Respectfully, George D. Forbes City Manager GDR:pm Enclosure TO: 1 CITY MANAGER FROM: DIRECTOR PUBLIC LURKS SUBJECT: JENKINS AUDITORIUM ROOF DATES 25 April 1980 Having received only one bid, normally would be reluctant to make a recommendation, but in this instance, this contractor who is, -local, made the beat recommendations in my opinion, for curing our problems. Hie price is substantially less than the two quotations we had already received, but he ban quoted some variables which I have highlighted on two sheets of the bid documents. I recommend Lake Roofing be awarded this job and that a Performance Bond be required. R. E. Smythe RES:mm CITY OF CLE11I10NT BID FOR PARTIAL RE -ROOFING A14D REPAIRS FOR THE JI14KINS AUDITORIUM LOCATED ON TILL' CORNER OF MONTROSE AND %TII STREETS To: City of ClermontP.O. Box 219, Clermont, Florida 32'711. Mark Cnvelope "Roof Bid". I/We LAKE ROOTING AND SHTET MIITAT, hereby agree to furnish the City of Clermont with the necessary materials and services as follows: Part A ft 1 147 nn Part B ii i Ann nn Part C ign nn I/We have met all specifications Yes We cannot be responsible for any additional leaks on Mansard ``on -Part A dd&_to' original faulty work. It answer is No, itemize all exceptions. Work will start within days and will be completed_ 5 calendar days from date of commencement, weather permitting. ompany Nam ROOFING AND cuFFT METAT. Ce 1336 Grand Hi hwa ress �] rmnnt Florid^ '�?711 City 04 3 - 2 hone Authorized Signature OWNER Title r ,. (904) 394-5359 ADnny/394-36 �ght n LICF 11) - BONDED - INSURED VS '74 4-17-80 ESTIMATE CONTRACT 835 Montrooc.StracC----------- Clormont1 rL 32711 TO: City of Clermont OWNER'S NAME: PO Box 219 JOB ADDRESS: Jenkins Auditorium Clermont, Florida 3271.1 I ATEIStreet OF PLANS: Clermont, Florida 32711 PART A: MAIN AUDITORIUM - Repair leaks around drain outlets. Repair air anc waterpoc ets on rower edge. Remove copper cap from upper parapet wall. Replace missing wood shingles. Install John Manville asbestos wall flashing to top of parapet wall. Re -install 24 gague galvanized or paint grip metal cap to extend approximately 6" over wood shingles and down over flexible flashing. Check remainder of roof and repair any problems which may be found. FOR THE SUM OF $1,347.00 PART B: OFFICE AREA ON EAST SIDE OF BUILDING - Repair leaks penetrating p aster soffit area under mansard roo�. Remove all old roofing and inspect for rotten wood. Rotten wood will be done for time and material at cost... Install 1" fiberboard insulation. Apply asphalt and gravel roof to 20 year specifications. Flash wall with John Manville asbestos or equivelant wall flashing. Install missing wood shingles around parapet wall. Install 24 gague paint grip metal cap to extend approximately 6" over wood shingles. FOR THE SUM OF $3,600.00 PART C: SMALL UTILITY BUILDING ON SOUTH SIDE - Completely remove roof, remove and replace rotten Lumoer, ra ters, and sheeting. Apply asphalt and gravel roof to 20 year specifications. Install necessary flashing and FOR THE SUM OF $350.00 accessories. Clean up all debris as jobs are completed - All copper flashing removed is to remain the property of the City. TERMS: Tile roofs--40% after dry in; 4076 after file delivery; balance on completion. Built-up roofs --Payment on completion and/or partial payment as work progresses. ; We will not be responsible for any delays caused by conditions beyond our control, nor responsible for damage by others. This bid may be withdrawn if not accepted within ten (10) days and subject to price change if material may not be delivered and invoiced within ninety (90) days from acceptance of bid. BY: Lake Roofing & Sheet Metal When this proposal is accepted, please sign and return one copy which will be our order to ..,proceed with the work and when approved by our credit department constitutes the entire contract. J accept the above proposal at the price quoted and agree. to pay for said work promptly upon completion of same as herein specified and in case suit shall be brought for the collection of the.cohtract price or any portion thereof, or the same has to be collected upon demand of an 'attorney, to pay reasonable attorney's fees for making such collection. DATE: ACCEPTED: Memo to: City CouncH. From: City Manager Subject: Computer Pur.chnue Data: May 9, .1.980 Attached is n memo from Lhe Finance Director regarding the purchase of a computer to increase the efficiency of the City Hall Administration. We have $21,900 budgeted for this machine and the first year purchase price in within the budgeted amount. Enclosed is the budget explanation for this machine, which will allow us to cope with the City's increasing work load while keeping personnel costs to a minimum. Respectfully, „j George D. Forbes City Manager GDF:pm Enclosure CAPITAL OUTLAY KXPLANATMII� M�_ 1979-BO JIUDt;hL._.-.�. OMINISTRATION Deak and File Cabinet. To assist the Finance Department with their work, an nddltlunal filing cabinet Is needed for financial records. A larger dunk for the Plnnnca Director in also Heron- nary. This desk would complete the City Hall remodeling„ and the prevent one would be uned in the Utilities Department. Automated Accnuntfng Mr:c:hlne. 1 In 1968, the City purchased n mechanical billing uu:chlne in order to speed the i billing process. At the time, the City lint] npproxitantely 1400 utility accounts slid j offered two utilities: water and snnitation. The City now hall nearly 2000 accounts and offers three utility services. This growth in expected to continue. The City has reached the point that it in difficult to Issue bills on the last day of the month, and several times the bills have gone out late. It became necesenry f several years ago to process the next months bills during the payment period for the previous month, which causes some customers to receive bills uhowing a bnlnnce forward even though they have paid within the allowed time. The billing machine to in fairly good mechanical sbape, but a major breakdown would require replacing it without adequate time for a smooth transition, and without budgeted funds. However, the .addre.0nagral machine is not in good condition, and will probably have to be replpced in the near futurc.- I believe current technology has brought the price of an automated accounting -- -. _-- machine, or mini-computor, within reach of the City. Such a machine should cut pro- cessing time in half. Basically the machine would require only two steps to process a bill: the account number and new meter reading. The mnchlne would be able to compute the rates and would address the card. (The addressograph would not be needed.) 'there in also a possibility that a recent Supreme Court ruling will require its to issue second notices before service is terminated. These could not be done on our current machine, and would require manual processing. An automated machine would print and 11►,r t address such notices in about an hour. l f The machine should also be able to handle payroll In much less time than is currently required. All that would be required would be to enter the employee number and hours worked (if other than 40). The machine would compute gross pay, make the p necessary deductions, print the check, and update the employee earnings record. It d y. 'would also automatically prepare quarterly IRS forms and print W-2 forms at the and of it I the year. '! Other applications, such as budgetary accounting, are also being considered. In summary, we believe that an automated accounting machine will greatly increase the efficiency of utility billing and payroll. Despite Clermont's constant growth, a: and the growing burden of paperwork, no additional personnel have been added to the i City Ball Staff since 1975, when the Finance Director's position was changed from part- time to full-time. We believe that an automated accounting machine will allow us to cope with the increased work load and help keep persotnel costs to ,a minimum. Mumo to: The City Manngar and '11:e city counc.Ll. From: Finance Director Subject: computer Purchase Date: May B, 1980 PROBLEM. The City of Clermont 110.11L-y billing has grown frail)approx- imately 1,100 accounts in 19GB to over 2,000 presently, plus the addition of ails utility. We have reached a point that it In very difficult if not impossible to issue bills by the last tiny of the month. The City has simply outgrown its present billing machine. It became accessory several. years ago to process the next months bills during the current payment period for the previous month. This causes some customers to receive bills showing a balance forward even though they have paid within tile_ allowed time. For this reason, it is time for the City to update its billing system. Current technology has Drought L'he cost of a mini -computer or automatic ❑ccounC ing machine within reach of the city of Clermont. Such a machine would cut• processing time by at least half. Processing would be easier and charges would be computed automatically. The bills would not only be printed on the same machine, thus eliminating the addressograph, but second notices could Uc printed with very little operator time involved. Applications such as payroll and budgetary accounting could also be implemented that would greatly.. reduce. manual write-up time. A Mini -computer or Automatic Bookkeeping Machine would greatly increase the efficiency of City Hall with no increase in personnel. We would also be able to handle any growth for many years to come with the present staff. ALTERNATIVES. The City has three basic alternatives in updating our billing process as follows: 1) Remote Computing Services. Remote computing services enables us to buy only as much computing time as we need. Generally, remote computing terminals are straight forward in operation and easy to use. However, there are many drawbacks particularly relating to utility billing and municipal budgetary accounting. In a survey taken by DataPro, an international data consulting and research firm, users rated the reliability of remote services as poor. Also, the reliability of the phone lines that maintain communication between terminals is less than desireable. When using a remote center, the input and output can be delayed depending on the volume of users. Master files and all transactions would not be retained by the City therefore giving us no control over the security of these files. I have been in contact with several cities that have used remote centers in the past with the majority being dissatisfied and most converting to an in-house system. Because of the above mentioned problems and past experience, I do not consider remote computing as an alternative that the City should consider. 2) Automatic Accounting Machine. Automatic Accounting Machines are the next step up from manual systems or ledger card posting machines such as the one the City now uses. Utility billing processing time could be cut in half with this type of machine. Payroll and budgetary accounting applications are also available. This type of machine still uses ledger cards with all data being page 2 A1;1'1{IINATEVRB 2) AutomnLIc AccountinP 14nchl.ou (continued) stored on it uuy;netac utr.Lp on the curds. The machine hall the cnpablllty of producing nevcral types 01' summary reports for b UlIng, cash collectlans, Payroll, and budgetary accounting. 3) Milli-Coninutcr. With a mini computer or dine system, all entry in done through it combined typewriter and the use of a CRT display screen. Ali records are stored on it fixed disk within Lhe system with back up provided on cassettes Lhat can be stored separately from the system. Mini -computers, unlike previous generntion computers, are designed for easy use by exinLing personnuL. This type systom has the capabilities of reducing utlliLy processing Lame by as much as 707. Payroll could be handled nutomatical.ly 1n it fracLion of the time now involved and budgetary accounting reports could be produced quickly and provide more comprehensive reports. This type system Ls considered an open end system. More storage can be added as the City grows and numerous applications are available. RBCOMMBNDATION. After thoroughly considering all of the alternatives and analyzing demonstrations of their use, I have concluded that a Mini- computer would be best suited for Clermont's current as well as future needs. This type system is not only the most efficient but the additional applica- tions available and growth potential make it considerably more attractive than an Automatic Bookkeeping Machine. An Automatic Bookkeeping Machine uses magnetic ledger cards which are expensive and easily damaged. Its applications are limited and the system cannot be J. expanded. Also, the cost difference between an Automatic Bookkeeping Machine and a Mina -computer is nominal when you compare the capabilities of the two systems. There are several Mini -computers on the market- but only two companies build machines that would meet- our needs and have sales and service in our immediate area. These computers are the Burroughs B90 and the NCR 8150. One very important aspect to consider in implementing a computer system is whether or not the system has been tested and is in use in another city comparable to Clermont. Tile Borroughs B90 is a new release and is not in operation in any cities in Florida. The NCR 8150 is now being used in several Florida cities and the ones I have analyzed offer very favorable recommendations. The cost of the Burroughs B90 is also approximately $6,800 more than the NCR 8150. The NCR 8150 would make Clermont an up to date efficient operation and could handle the City's needs for many years to come. Therefore, I recommend the City accept NCR Corporation's proposal for a NCR 8150 Mini -computer. There are several purchase options available, but I recommend the following: Government Installment Sale. This option would require a capital outlay in the current year of approximately $21;875 which would include all software, supplies, start up costs, and 50% of the hardware cost. Approximately $7,938 per year would be required over the next three years for hardware and maintenance. After the three year period, the complete system would be paid for and future budget - requirements would be only for maintenance at approximately $2,900 per year and supplies. Total purchase price of the system including all hardware, software, installation and supplies would be $34,154. Respectfully, Wayne Saunders Finance Director ATTORNRY AND COUNOI:LLOR AT LAW 700 ALMOND O nrmr P. O. BOX 100 CU.RMONT, FLORIDA 02711 004 • 9D4.4020 300 • a 0.71344 May 0, 1900 Mr. George Forbes. l Westgate Plaza Drive Clermont, Florida 32711 Dear Mr. Forbes: Please be advised that the purpose of my appearance is to present an alternative to the proposal of the dumping of effluent into the marsh. This would consist of an additional 70 acres which Lake Shepherd Groves, Inc., owns and which lies south of the 50 acre tract which the city owns on the West side of the Marsh. Approximately 30 acres of this is already under irrigation. Ted Wicks of Lake County Pollution Control has given his tenta- tive approval and encouragement for this alternative. Sincerely, "Hi. i ADMIM CITY OF CLE1=tli ONT P.O. BOX 21g • CLERMONT, FLORIDA 32711 • PHONE 004/394.4001 TO: City Manager City Council FROM: City Clerk SUBJECT: Election Board Personnel and Compensation Recommendation DATE: May 5, 1980 I am recommending that the following people be appointed to the Election Board for the Special Election to be held June 10, 1980. CLERK: John Prichard 150 West Desoto Street INSPECTORS: Elizabeth Konsler 250 E. Orange Avenue Florence Herder 909 East Avenue .. ...... __:. .' Helen Evans 1401 West Highway 50 INSPECTORS FOR VOTING MACHINES: Coman Post 220 Desoto Street Willis Mallory 458 Carroll Street OFFICER OF THE DAY: Gordon "Ray" Dowling 1401 W. Iiighway 50 WAGE RECOMMENDATION: $3.10 per hour ($43.40) Clerk to be paid $15 above inspectors ($58.40) Hours would be from 6:00 A.M. to 8:00 P.M. Sincerely, Sandra O. Rozar City Clerk RESOLUTION NO. 349 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, AUTHORIZING THE PURCHASE OF THE REAL PROPERTY REFERRED TO HEREIN, UPON THE TRRMS AND CONDITIONS SPECIFIED HEREIN; AUTHORIZING THE PLEDGING OF GASOLINE TAX REVENUES. WHEREAS, the City of Clermont has heretofore entered into an Option Agreement with The Exchange National Bank of Lake County, said Agreement dated January 15, 1980, and WHEREAS, the said Option Agreement granted to the City of Clermont an exclusive option to purchase the following described property: Lots 1, 3 and 5, and the East 31 feet of Lot 7; Lot 2, Less the South 40 feet of the West 31 feet; Lot 4, Less the West 31 feet; Lot 6, Less the West 31 feet; and the East 31 feet of the North 10 feet of Lot 8; all in Block 77, according to the Official Map of the City of Clermont, Florida, recorded in Plat Book 8, pages 17 to 23 inclusive, Public Records of Lake County, Florida. WHEREAS, the City Council has determined that said purchase is in the best interest of the City of Clermont and has determined that the said Option Agreement should be exercised in accordance.with the provisions therein. WHEREAS, the City Council has determined that it is necessary to borrow the sum of ONE HUNDRED SIX THOUSAND AND NO/100 DOLLARS ($106,000.00) from The Exchange National Bank of Lake County and that the tax revenues derived from gasoline tax should be pledged as security for the said loan. NOW THEREFORE BE IT RESOLVED: 1. The City of Clermont hereby elects to exercise its exclusive option to purchase the above -described real property upon the terms and conditions specified in that certain Option Agreement dated January 15, 1980, by and between the City of Clermont and The Exchange National Bank of Lake County. 2. The City of Clermont is further authorized to borrow the sum of ONE HUNDRED SIX THOUSAND AND N01100 DOLLARS ($106,000.00) from The Exchange National Bank of Lake County on the following terms, said monies to be used for the purpose of purchasing the real property above -described. 3. The City of Clermont is further authorized to pledge and does hereby pledge the tax revenues derived from gasoline tax as security for the said loan. 4. The appropriate City officials are hereby authorized to close the transaction and the loan under the terms and conditions specified in the said Option Agreement, copy attached and made a part hereof. HOVIS AND BAIRD, ATTORNEYS AT LAW, P.O. DRAWER 840, CLERMONT, FLORIDA 32711 c- Menlo to: CLty Council. From: City Mnnnger Sub.1oeL: Library Purchase Date: Miry 9, 1980 Attached Is n letter from the CLty Attorney and Resolution No. 349 nuthorixing the City to pledge 0nso.thic Tnx Revenues townrda the purchnne of the Library. This resoluLion is neacnnary to satisfy the lixehange Ranks request that the 1.0111: be securud. Respectfully, George D. Forbes City Manager GDP:pm Enclosure 110VMH AN)) HA.N)t)) ATTOIr Tl CYH AT LAW n0"T OrrICL OIIAW911 — /II.1711DI//NT. Iri.I/IIIIIA IIYTII omnoc c. uovis uaneno u. nr.mn. �n May 7, 1980 \I� 1,Y� Mr. George Forbes City Manager, City of Clermont i P. 0. Box 219 Clermont, Florida 32711 Re: Exchange Dank - City 'Transaction Dear George: Enclosed is Resolution which is required to satisfy the Exchange Dnnk's request that the City pledge the gasoline tax revenues. After the Resolution is adopted, I will prepare the necessary instruments to close the transaction. Very truly yours, l' Leonard H. Baird, Jr. City Attorney LIIB/ j lm Enclosure Itl•9IURS'l' P011 __ Variance 01111I U Gloria Anderson AI111LICANT: Gloria Anderson I'ItOI'I{It'ry: Lot 16, point Place rCn'I'LUN: 529 Mar-Nan-Mnr ZONING: R-l-A ItISQUIiS'r: Construction of a home with 70.3' at the building setback line whereas 100 is required. COMMENTS: This is a large pie shaped lot that meets the requirements of the Zoning Ordinance. This home could easily be placed father back on the lot and meet the Zoning Setback require- ments. However, this would require the home tobe.placed closer... to the Lake, and it would not conform to the City's flood regula- tions. The City presently requires all lakefront homes to have a rear yard of 25' from the high water mark, and have the lowest floor elevated 18" above the 100 year flood zone levels. It would not be possible for the home to meet these requirements if it were placed farther back on the lot. Many other lakefront owners have received variances for these same reasons. Respectfully, George D. Forbes City Manager GDP:pm PLEASE PRINT OR TYPE TO THE ZONING BOARD Of IUSTMENT) OF THE CITY OF CLERMON1; i'LORIDA & APPLICANT NAME: Gl on a Anderson ( 3 •f t - k 3v - So ADDRESS: 519 Mar -Nan -Mar P .ce Gentlemen: (laving posted the necessary $25,00 appeal fee with the City Clerk, I hereby make application to your Board for relief from a decision of the Building Official of the City of Clermont, whereby I was refused permission to: Repair ( ), Add to ( ), Alter ( ), Construct ( X ), Move and Place ( ), a (sign) building on lot/s 16 Block --------- Subdivision Point Place Address_ 529 Mar -Nan -Mar ,Zone R1A Section of Code 26-20 - C-2 1n the City of Clermont, Florida. The reason given by the Building Official for the decision in refusing to issue a building permit is: Site plans non -conforming to 100' building line set back in a R 1 A zone as presribed in section 26-20-C-2. >, My appeal to your Board is based on my contention that this decision creates a hardship on me for the following reason, or reasons: To comply with the requirements for a 100 ft. lot width at the front building line, the building, would have to be set back to within just a few feet of the high water mark. A building cannot be set back far enough on this lot to comply with this restriction. Seven (7) copies of all necessary floor plans, plot plans, and other pertinent infor- mation are attached hereto, on paper size 81j" x 14" minimum size. I submit that I qualify for this variance because I have an exceptional and unique hardship on my particular parcel of land that is not shared by property owners in my area. A strict application of the zoning ordinance deprives me of the reasonable use of my land and the granting of this variance will not alter the essential character of the area. I have been notified that this Variance Application must be filed with the City Clerk no later than 5:00 P.M. on Friday, two (2) weeks prior to the Council meeting at which time Variance will be considered. I also understand that when any variance is granted, construction of the structure must be completed within one year from date of grant. Date: Very truly yours, 5/17/77 Adlik N CERTIFIED C07RECT: -F[3-B A Scn Blackburn a Associates , Inc. East Hwy. 50 — P.O. Box 953 Clermont,,Fla. 321711—(904) 394-6188 WO. NO: Drn. by: W. FB (-I.-P-�PG. Ck. by � - I I "='E5OI