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11-14-1978 Supporting DocumentsCITY OR CLPRdIONT MINUTES ItEGUTAR MEETING A Regular Maoting of the City Council of Cho City of C.lormont wan hold in the Council Chambers on Tuesday, Novambor 14, 1978, The meeting wan called to ordar at 7.30 P.M. by Acting Mayor Carlinle A. Byrd, Jr., with tho following mombere pronant: Councilmen Co:Le, Schroodaa, and Iloney. Others officials preaunt were: City Manager Tiffany, City Attorney linl.rd, City Clork Carroll, Finance Director Sanchez, and Chtef of ]'oil(!(! Tyndal. Others preacnt were: Mrs. Lucy Styles, Mr. & Mre. W. 1). Perry, Mr. & Mrs. Joacph Bfuln, Mr. & Mrs. W. B. Mallory, rind the Measrs. Czech, Howell, MattheWN. Sargent, Grose, William, Dnw, Post, Smoak, and Searles. The invocation was offered by Acting Mayor Byrd, fo.l.lowed by repeating; of Chc Pledge of Allegiance In unison by thoou present. The Minutes of the Re1;u1ar Meeting head nn October 24, 1978 were approved at] written. APPOINTMENT to GROUP V VACANCY In accordance with Section 11 (C)(3) of the City Charter, Acting Mayor Byrd entertained a motion for appointment of a qualified person to fill the vacant scat in Group V, which was created when he assumed the sent 1n Croup 'III as Acting Mayor. The name of Claude E. Smoak, Jr. was placed in nomination by Councilmen Schroedel.. 'There were no further nominations offered, whereupon motion was made by Councilman Honey, seconded by Councilman Cole and unanimously carried that Claude E. Smoak Jr. be appointed as temporary Council- man to fill the vacancy in Group No V until the next regular General Election. The Oath of Office was administered to Mr. Smoak by the City Clerk, and lie was seated at the Council table. PUBLIC HEARINGS City Manager 'Tiffany advised that the variance request of Mr. Dennis Cannon that was scheduled for consideration at this time, had later been determined to be not necessary, and had thereby been withdrawn. A communication was submitted to Council from Mr. Jack R. Lail wherein he requested that his previous request for a variance, which was scheduled for consideration on this date, be withdrawn. Council, sitting as a Board of Adjustment, considered a request of Thomas G. Legg, Pastor First Church of the Nazarene, for a Variance to Section 26-21 (D)(R-1 URBAN RESIDENTIAL DISTRICT - SIGNS) of the 'Zoning Ordinance in order to construct a sign on their property described as: A portion of Tract 1 in Section 19-22-26 N & E of Grand highway that would be in excess of the permitted square footage of signs in that zoning district. In a communication from Mr. Legg, he advised it was their desire to construct a sign of 8' x 12' (96 sq. ft.) dimensions to announce the future use of their property as a church and educational building site, and which would be removed upon completion of the first phase of the church facility construction. lie further advised of no existing residential developments in that area. There was no objection from anyone present regarding the matter, whereupon motion was made by Councilman Honey, seconded by Councilman Cole and carried that the request be granted. BOWEN CUP REQUEST City Manager Tiffany advised of a request by Mr. Razz H. Bowen for a Conditional Use Permit to use the property at 1155 fifth Street for the "sale of used cars and small repair work". lie further advised of the Planning & Zoning Commission's consideration of the matter on November 8th, at which time they voted 4 to 3 to deny recommendation for granting of the request, citing Section 26-87 of the City Code. Mr. Bowen appeared before Council in support of his request, advising that the building existed long before zoning restrictions,'` having been used as business property; That the building was in need of improvements, which he intended to make; and, That the property was of sufficient size that his business'' would be contained within the property lines. Mr. Richard B. Williams, aonearby property` owner and resident in the area, appeared before Council in support of the request, opining '' CITY OP CUMfONT MINUTES that a buul.nnun /it; propaned in that .location wonad be more doul.rab:Lo to the neighborhood Lhan an empty huildini; III acted of rcpsl.r. 'There wait no one present who voacod objection to the requuuL. It was L•hu n ;lent Lan of Cnunr.11.mrtn Smnrtl rtnd h__c_+ Lhcrnu or` -i mavedrrthat was agreeable to the auggesLlon. MUNICIPAL. SELF INSURE,10 S FUND Mr. nob McKelvey, representative of Risk Management Servlcen, Inc. appeared before Council to apprise theta of the Workman's Compensation Program for municipalities which is availablo through the Florida Municipal Self. insurer's Fund and serviced by Risk Management. Ile advised of. 67 cities presently particlpating in the program; That a Board of Trustees, composer) entirely of municipal officials of member Cities in the Florida League of Cities is the administering agency; That the program had been started to save dollars on WC premiums, provide regular effective safety engineering, enable it closer control over claim settlement procedures, and provide for participation in any surplus that remains at years end. It wits the suggestion of. Councilman Smoak, and Council was 1n agreement, that a further investigation of all the Lnngibles be made in order to compare economic advan- L•ages and dis-advantages of the self -insurer's fund as opposed to private carriers. Acting Mayor Byrd requested that City Manager Tiffany, in cooperation with the Finance Director, the City Attorney, Mr. McKelvey, and the City's present carrier, study the matter further for report back to Council. STATE ROAD 50 PROJECT Acting Mayor Byrd reported on communications forwarded from City Manager Tiffany and the Chamber of Commerce to officials of the road construction company and the DOT wherein supervision and job performance on the State Road 50 they commented on the excellent p � improvement project thru the City, and he desired to concur with their comments-onthe --- --�- tremendous improvement in the City. COOPER DEMORIAL LIBRARY Councilman Schroedel, liaison representative to the Library Board, reported on his recent attendance at their regular meeting wherein they were advised that a recent appraisal of the library's books had reflected a value of $100,000, and, that the book circulation for the month of October had been 0 2700 books, an increase of 300 over the month of October 1977. COMPREHENSIVE PLAN - STATE COWIENTS City Manager Tiffany submitted a "draft" letter in answer to comments on the City's proposed first four elements of the Comprehensive Plan by the Division of State Planning, wherein lie advised that various specifics of the elements had not been included in the final documents, but were a part of our public records and available for review in the master plan at City Hall. Ile further advised the elements submitted were purposely concise to avoid unduly constraining the City in its future planning and regulatory activities in reaction to changing local conditions. Motion was made by Councilman Smoak that City Manager Tiffany be authorized to transmit this letter under signature of the City Council . _. . . __ ___.: ___ .. _....,... mr.., .,,,. ta.... .. --i—i by r--ilman schroedel and SUPRLUS EQUIPMENT City Manager Tiffany advised that the newly acquired mini -attack fire pumper had replaced the 1956 International Harvester Truck, now surplus, and he recommended that it be offered for sale by sealed bids. It was the consensus of Council that this recommentation be accepted. • 0 CITY ON CLFRAIONT MINUTES ,CAA APP01N'fhll`1 City manager 'L'iffnny ndvlocd of a requuaL by 'fha I,nkc Community Action Agency for. appoLnLmont of it roprcumiLilt Iva from Clermont to their Board of. Di.rectorn. Mr. 'Tiffany further advised that hire. Paul..loneu has nerved 1n this capileity for a number of. yunra, and is willing to continue. h10Llo❑ wne Lhercupnn mndarb ,Actlnp„hl,iync UYrd, seconded AUT001111E PURCHASES City manager Tiffany advised of provisions in the current budget for the purchase of one adminiatrative car and two patrol cars, and following receipt of. the State cooperative purchasing contract for automotive equipment on November 6th, he recommended that the following purchases be authorized through StaLL purchasing:4 806.00 spen 2 — 1978 Dodge Aspens (Pursuit) 10,866.10 hlotion was made by Councilman Iloncy, seconded by Councilman Cole and unanimously carried Lhnt the City Manager's recommendation be accepted. UTILITY DEPARTh1ENT TRUCK PURCHASES City Manager 'tiffany advised of provisions in the current Utilities Fund Budget for the purchase of a flat bed dump truck, a water service truck, and a maintenance mechanic's truck, and he recommended that they be authorized for purchase through State purchasing as follows: 1 - Plat Bed Dump Truck (2-ton Ford F600) $10,730.00 2 - �-ton Pickups (Dodge D100) 2 x 4200.90 8,441.80 Motion was made by Councilman Smoak seconded by Councilman Honey and carried that the City Manager's recommendations be accepted. POLICE OFFICE FURNISHINGS City Manager 'tiffany advised of provisions in the current budget to furnish the new Police office space, and following extension comparison shopping, he recommended that the following purchases be authorized through Hilltop Stationery, whom was the low bidder for the new county -wide cooperative purchasing agreement, offering a 25% discount: 3 - 3 set lockers $ 328.86 3 - single pedestal desks 504.00 2 - 60 in. bookcases 213.76 2 - 72 in. storage cabinets 158.00 1 - 42 in. storage cabinet 65.00 4 - 4 drawer legal files 335.40 1 - file lock kit 10.13 1 - desk chair 78.19 1 - desk chair 125.00 2 - side chairs 92.26 1 - table desk 169.00 1 - secretary desk 254.00 hlotion was made b Councilman Hone seconded b Councilman Cole and carried that the City hanager's recommendation be accepted. CLERMONT/MINNEOLA MERGER „ Councilman Smoak reported that he had received responses from three interested persons who were willing to serve on a potential study committee to determine if there are areas of joint interest ultimately leading up to investigating the possibility of merging the two communities, but in his recent contact with Mayor ward of Minneola, it was their mutual suggestion that a work session of the two Councils be held to provide, in writing, an outline of basic objectives for such a committee to follow, prior. to appointment of such a committee. Acting Mayor Byrd requested that the City Manager arrange for such a meeting of the two Councils for a later date in January. CITY OP CLEPAWNT MINUTES ORD INANCES Catill cll.nuui Roney offered and moved the adoption of AN ORDINANCE UNDER 191E CODE OF ORDINANCES OP THE CITY 01: CL.ERMONT, AMENDING CHAPTER 21, ARTLCLIi 1, SECTION 21-1 OF THE COIIE OF ORDINANCES; PROVLDINC FOR A TAX ON UTILITIES, FUEL OIL, METERED Oft BOTTLED GAS; REPEALING CHAPTIdR 21, ARTICLE 11; REPEALENC CHAPTER 21, ARTICLE 'III, end the motion was seconded by Councilman Cole, The Ordinance was react for a second and ft.nal reading by City Cleric Carroll., by titlo only, and upon roll call vote on pnssage of: the motion, the result was: Ayes: honey, Smoak, Schroodol, Cole, and Byrd. Totnl Ayes: Five. Nayos: None. So the Ordinance was adopted and the number 187-C nasigned to it. Councilman Schrocdol introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, FLORIDA, CLOSING AND PERMANENTLY ABANDONING A PORTION OF ALMOND STREET AS SIIOWN ON THE PLAT OF CLERMONT HEIGHTS SUBDIVISION, and the Ordinance wall read for a first reading by City Clerk Carroll, by title only. SPECIAL MEETING Acting Mayor Byrd called a Special Meeting of the City Council to be held in the office of the City Manager on Monday, November 20, 1978 at 5:00 P.M. to certify candidates petitions and authorize the ballot for the General Election to be held on December 5th. There being no further business to be brought before the Council at this time, the meeting was adjourned by Acting Mayor Byrd at 9:00 P.M. EARZL SLE A. BYRD, JR. - Acting ayor ��.VP�Fo/ Lim• ! � /J�LL�]--= -- DOLORES W. CARROLL - City Cleric TO: City Council FROM: City Manager SUBJECT: Comprehensive Plan - State Comments DATE: November 8, 1978 Attached is a letter, with several attachments, received from R. G. Whittle, State Planning UsDirector, gcommenting eeoSementsnsive Plan, and objecting totheLand Use, Iousin,andRecrati n/Opnpace el By law, we must reply to objections from the State within four weeks. Attached is a suggested draft reply. The State's letter (like the East Central Florida Regional Planning CouncII's letter that was previously acted upon) becomes a part of the public record on our plan,, as does our reply. I recommend that you approve the attached draft letter as our response to Mr. Whittle's October 18 letter. Please fell free to add additional thoughts to this. brief draft. ordo Tiffany cc: City Clerk w/attachments (11/14/78 Agenda) SrATE OF PI.ORIDA State Planning n"ubio o'°' "'"". Division of 011.0. Room 530 Carlton Building TALLAHASSGE Wallace w. ttendenon R.G. Whittio. Jr. nano, a,ani�uu�nw Sun rur+nwa aaacrt:a 32304 (tida)4ao•1»a October 18, 1978 Mr. Gordon Tiffany City Manager P. 0. Box 219 Clermont, FL 32711 Dear Mr. Tiffany: Pursuant to a.163,3184, Florida Statutes, the Division of State Planning has conducted a review of the Land Use, Housing, Recreation/Open Space, and Transportation Elements of the Clermont Comprehensive Plan. Our review indicated that the Transportation Element of your plan is adequate to meet the minimum statutory requirements. The other three elements do not appear to meet the statutory requirements and we have noted objections in the attached comments. Specific comments which provide the basis for your objections are shown in the attachment for your consideration and possible use, as well as additional general comments on the plan. Comments of other state agencies are also attached. In order for the Division of State Planning to comply with the provisions of a.163.3184 (1)(a), Florida Statutes, we request that you provide us with the date, time and place of public hearings to consider adoption of this portion of the Comprehensive Plan for the City of Clermont. Further, we request that we be provided a copy of,the adopted plan once the adoption process has been completed. We look forward to receiving additional elements of your comprehensive plan. If we may be of assistance do not hesitate to contact us. Sincerelyev ��i'������� . Whittle, Jr. Director RGWjr:Kd Attachments cc: Lake County Planning Department East Central FL RPC DIVISION OF STATE PLANNING COMMENTS ON PROPOSED COMPREHENSIVE PLAN ELEMENTS FOR THE CITY OF CLERMONT I. OBJECTIONS 1, The land use element contains adequate goals, objectives and policies. This element does not, however, indicate the proposed future general distribution, location and extent of the uses of land as required by s.163.3177(6)(a), Florida Statutes, 2. The proposed housing element contains only general goals and objectives. It does not address the standards, plans and principles outlined in s.163,3177(6)(f), Florida Statutes, 3. The proposed recreation and open space element does not indicate a comprehensive system of public and private sites for recreation as required by s.163.3177(6)(e), Florida Statutes. II. GENERAL COMMENTS 1, The proposed plan elements appear to be good policy documents, but, lack detailed data necessary for implementation and to satisfy statutory requirements. 2. Under the provisions of s.163.3211, Florida Statutes, the adoption of a local comprehensive plan does not exempt developers from DRI review nor does it preclude the designation of an Area of Critical State Concern pursuant to Chapter 380, Florida Statutes. October 10, 1978 Department of Natural Resources comments on City of Clermont Comprehensive Plan \ b Division ofRecreation and Parks Under either the Residential Land Use Goals (pages 5 & 6) or the Parks and Recreation Land Use Goal (pages 7 & 8),.it would be good to include a policy on manditory dedication for developers before Clermont becomes too developed. The Recreation and Open Space Element is a good outline and has good information so far, but lacks a great deal. There is no information as to: (1) past recreation and open space efforts; (2) current supply: a) public, b) private'(non-profit and profit), (3) how current needs are being met. The Goals, Objectives and Policies are fine. We could find no standards nor any statement citing other standards which would be used (i.e., NRPAPRPA, SCORP). In addition, the financing and Implementation section was lacking a great deal. The Division of Recreation and Parks has a comprehensive planning Handbook available upon request. This is a relatively simple and good guide for those doing a comprehensive plan and could provide assistance in,Clermont. I STATE OF FLonlDA DERARTMENT OF COMMUNITY AFFAIRS REUDIN O'D. ASKEW, GOVERNOR DIVISION or TECHNICAL ASSISTANCE WILLIAM FI. RAVENEI.L, SECRETARY M-E-M-0-11-A-N-D-U-M DATE: September 28, 1978 TO: Bob Kessler /1 FROM: Keith Higgin7 /I SUBJECT: Comments on Housing Element, City of Clermont ------------------------------------------------------------- Our staff has reviewed the Housing Element of the above referenced plan. We offer the following comments: 1. There are no standards, plans and principals to be followed - --- - in the provision of housing for existing residents and antici- pated population growth (163.3177(6)(f)l). 2. There are no specific standards, plans and principals to be followed in the elimination of substandard dwelling conditions (163.3177(6)(f)2). 3. There are no standards, plans and principals to be followed in the improvement of existing housing (163.3177(6)(f)3). 4. There are no standards, plans and principals to be followed in the provision of adequate sites for future housing including: a) housing for low and moderate -income families; b) mobile homes; and c) supporting infrastructures and community facilities (163.3177(6)(f)4). 5. There are no standards, plans and principals to be followed in the provision of relocation housing and the identification of housing for the purposes of conservation, rehabilitation, or re- placement (163.3177(6)(f)5). 6. The standards, plans and principals to be followed in the formulation of housing implementation programs (163.3177(6)(f)6) are very general and no specific programs are identified. 7. There is no evidence of coordination of housing planning and, development activities with other local governments, regional agencies, and the state (163.3161(4)). Director... Local Government ... Housing Assistance ... Planning & Research ... Community Development 488-2356 488-7956 488-1536 488-2356 488-1536 2571 Executive Center Circle, East, Tallahassee, Florida 32301 Bob Hoosier Page Two September 20, 1978 B. No data is provided in the housing element except the current number of single family and multi -family housing units or the number of mobile homes. The plan would be greatly improved if it would identify how many total and low and modorate-income housing units will be needed in future years, identify existing housing conditions, and identify proposed sites for future housing. Also, there should be an analysis of the city's housing problems upon which the housing goals and objectives are based. Next housing imple- mentation programs to help achieve the objectives should be identi- fied. Also, because the objectives are so general, they will not provide much direction for program development nor the evaluation of programs once they are developed. KIT/bh D R A F T November 15, 1978 M Mr. R. G. Whittle, Jr., Director Division of State Planning Room 530, Carlton Building Tallahassee, Florida 32304 Dear Mr. Whittle: Thank you for your October 18 letter, which we received on October 27, commenting on the Land Use, Housing, Recreation/Open Space, and Transportation elements of the Clermont Comprehensive Plan. At their meeting on November 14, the Clermont City Council considered the objections, and submits this reply. We note that the three listed objections are not in the context of the relationship and effect of our comprehensive plan on the lawful responsibilities of state agencies, but instead reflect your judgement on matters of local concern. The four elements are based on considerable data not included in the final documents. This data is part of our public records and is available for review. The elements are purposely concise to avoid unduly constraining the City in its future planning and regulatory activities in reaction to changing local conditions. Replies to your specific objections follow: - 1. "The land une element contains adequate goals, objectives and policies. -- -' This element does not, however, indicate the proposed future general distribution, location, and extent of the uses of land as required by s.163.3177(6)(a), Florida Statutes." Following the guidance of the September, 1976 State publication A LOCAL OFFICIALS GUIDE TO THE LOCAL GOVERNMENT COMPREHENSIVE PLANNING ACT, we find that on page 3-8 it advises that "in communities where growth is a major factor, the comprehensive plan may be aimed toward managing and phasing growth (indicating, in more general terms, a desirable pattern of future land use). The need to be general should not be considered a weakness. One test that may be applied is how i well the comprehensive plan and the information it contains assists local officials in their day-to-day decision making." The Clermont City Council finds that our Land Use Element, as submitted, indicates the distribution, location, and extent of land uses as required by law. 2. "The proposed housing element contains only general goals and objectives. It does not address the standards, plans and principles outlined in s.163.3177(6)(f), Florida Statutes." The housing element refers to the enforcement of building codes, housing codes, and related ordinances which provide specific standards and prin- ciples which exceed the requirements of the law. The Clermont City Council finds that this element meets the requirements of the Act. Mr. R. G. Whittle, Jr. Page Two November 15, 1978 3. I'Vie proposed recreation and open apace eZement does not indicate a eom- prehenoive epatem of pubZio and private oitca for reorcation as squired by a.163.3177(C)(e), FZorida 5tatutoo." This element sets specific standards for acquisition and development of future recreation and open space sites. The reviewing agency overlooked a standard quoted from the National Recreation and Park Association. The City Council finds that the element as submitted adequately indicates a comprehensive system of public and private sites without restricting necessary flexibility in implementing the plan. Respectfully Submitted, Gordon Tiffany City Manager TO: City Council FROM: City Manager SUBJECT: Surplus Equipment DATE: October 26, 1978 Our new mini -attack fire pumper has replaced the old brush truck which is now surplus. This 1956 International Harvester Truck (Ser. NS1200459680) is valued at $1,000. I request authorization to sell the truck by sealed bids. Gordon Tiffany_ cc: City Clerk (11/14/78 Agenda) TLI City Council FRON: Finance Director SUBJECT: Worker's Compensation Insurance DATE: November 9, 1978 A representative from Risk Management Services, Inc. is scheduled to make a presentation to the Council on Tuesday regarding the Florida Municipal Self Insurer's Fund. The City is required to carry Worker's Compensation Incurance (VIC) in amounts required by State Statute. W.C. pays for medical expenses of employees injured on beenhrising rapiand dlyvandsincome cost thefor City approximateor lyr$24 000 lastdisabilities. fiscal year. Totums al cost consists of the following factors: Standard rates are established by the Florida Compensation Rating Bureau as a percentage of payroll for our various job categories. The rates vary considerably depending on the hazards of the job. For example, our rates range from 12% for our sanitation crews to 0.34% for office workers. Pay- roll data and job classifications are determined by an insurance company auditor. Experience modification factor is established for each employer by the Florida Compensation Rating Bureau. The factor is directly related to our employee's safety record. A factor of 1.00 would indicate an average safety record. Our current factor of 0.90 indicates a better than average safety record and reduces the standard rate by 10%. Premium discounts is a discount based on the size of the premium. Our discount with our current insurance is about 13.3%. Dividends represent a return of premium based again on employee safety record. Standard rates and the experience modification factor are identical for all insurers. For comparative purposes, only the premium discounts and dividends need be considered. Unfortunately, dividends are never guaranteed. We do, however, have a track record with our current insurer. We have received dividends for 8 of the last 9 years. The dividends above averaged 12% of the premium. The Florida Municipal Self Insurer Fund offers a 15% premium discount and an opportunity to participate in a distribution of surplus. Additionally it offers assistance in safety programs which would help keep costs down if they are effective. Attached is a schedule showing premiums, losses, and dividends for the last nine years. The schedule was provided by Axel Olivenbaum. Thomas A. Sanchez Attached i i CITY or CLERMON 4-I.C. PRINTLIM DIVIDENDS 1968 - 1977 11rem. Losses RatIo Div. % Amt. Div. 68-6O $3,352 $1142 13,2 l..l.1. $372.07 69-70 $3,688 $667 1.8.11 11.1 $1109,37 70-7.1. $`'i,1.1fi $1,.1(In 23.3 .11.1. $567.88 71-72 $5,770 $467 8.1 111.5 $836.65 72-73 $8,776 $979 .1.1.2 .111,5 $1.,272.52 73-711 $8,026 $16,626 207.2 -- -- 74-75 $6,728 $1,098 16.3 111.5 $975.56 75-76 $1.7,253 $8,163 47.3 19.5 $1,187.00 76-77 $24,083 $.1.,4fi2 6.1 31.5 $11,1105.00 TOTAL $10,026.05 TO: City Council FROM: City Manager SUBJECT: Automobile Purchases DATE: November 9, 1978 Our current budget includes purchase of three vehicles: one administrative car ($5,000), and two patrol cars ($10,500). The State cooperative purchasing contract for automotive equipment was received on November 6. Last year, even though the State price was available, we went through a formal competitive bidding procedure, and found that the State price was by far the best. This year (after talking with Bob Wade) I feel that no dealer can offer the price on vehicles that we can get through the State. Consequently, I recommend that the following purchases be authorized (detailed specifications are on the reverse) through cooperative state purchasing: 1-1978 Dodge Aspen $ 4,806.00 2-1978 Dodge Aspens (Pursuit) 10,866.10 $15,672.10 Sale of three cars when the new vehicles are received will reduce the net cost well below the budget amount. Gordon Tiffany cc: City Clerk (11/14/78 Agenda) GS Contract #070-00-79-1 Specification #25 Super Compact Vehicle Class II w/options 1 4-door Sedan Dodge NL41 Interior color JIB3 Blue Exterior color EWI White Options: (J10) Pull Cord (J12 Transmission oil - air cooler, factory Tax exempt 1/04-00007-05-045 $ 4742.00 $ 15.00 49.00 64.00 $ 4806.00 GS Contract #070-00-79-1 Specification 1/2B Pursuit Vehicle (4-door Sedan) Compact Car Class II w/options 2 4-door Sedans Dodge NL41 ($5340 x 2) Interior color JIB3 Blue _._ Exterior Color EWI White Options: (J5) Spotlight $ 38.10 ( Certified NC J7) SafetyBumpereGuardsr 17.50 15.00 (J16) Pull Cord 22.45 (J17) Conduit N/C (J21) Low gear block out $ 93.05 x 2 186.10 $10866.10 TO: City Council FRO14: City Manager SUBJECT: Utility Department Truck Purchases DATE: November 8, 1978 Our current Utilities Budget includes purchase of a Flat Bed Dump Truck ($10,300), a Water Service Truck ($4,000), and a Maintenance Mechanic's Truck ($5,200), for a total price of $19,500. The State cooperative purchase prices are better than we could get from local competitive bidding. We reconunend that the following purchases be authorized: 1 - Flat Bed Dump Truck (2-ton Ford F600) $10,730.00 2 - 1/2-ton Pickups (Dodge D100) 2 x 4200.90 8,441.80 $19,171.80 Detailed specifications are on the reverse. When the vehicles are purchased, two pickups will be available for sale to reduce our net cost. cc: City Clerk (11/14/78 Agenda) Contract #070-00-79-1 Specification 4 - Class II with options - Dodge D100 2 - 1/2 Ton Pickups with options (2 x $3950) $ 7900.00 Options: ((15) Automatic Transmission (2 x $285.90) 571.80 (J16) HD Rear Bumper (2 x $20) 40.00 - 8 1.80 LESS: Discount for pickup at Dealer 70.00 $ 8441.80 ------------------------------------------------------------------------------------- Contract #070-00-79-1 Specification 8 - Class II with options - Ford F600 Dump Body) $ g484.00 1 Two Ton C/C (with Flat Bed Options: (J1) PTO $ 109.00 (J2) C-A Ratio (108") 83.00 (J15) Underbody Hoist 873.00 (J14) Steel Flat Bed Body with. cab guard 1151.00 (J17) 50 amp Alternator 68 amp Battery 45.00 $ 2261.00 10745.00 LESS: Discount for pickup at Dealer 15.00 $10730.00 1111rs1111nt to State Law notice is Iter('1)y ItIvell that tltc City CuuucII of t:ltc City of CIarIII ntt, Florida, slttiIII! as it Ilaot•d of Adjustment will hold n 11u1)11a IIvarinit in the CouncIl ('hampers located on the curnc S_l' venue and Ilcsnto Streets on •I'uesdny, November 14, Itt7R at app- roximately 7:30 I',H, ur Iawinit purpose: To consider n rcqucst by tIr,11ann)s Cannon for It Vnriance to Sect fail 26-25 (E)(2) C2 GENE-RAL COMMERCIAL DISTRICT -SIDE YARD SETI{ACFS) of the Zoning Ordinance In order to construct a drivewu,v on III!; property described it.,;: Lots 294 and 313 Clermont sleights Subdivision that would penetrate Into the required sideyard setback, AND, To consider it rcqucst by Mr. .lack R. Lnil for a Variance to Section 26-23 (E)(2) (113 RESIDENTIAL PROFESSIONAL DINI•RICT-SIDE YARD SETHMMS) of the Zoning Ordinance in order to construct an addition to his residence located on: Lot I G E IG' of Lot 2 Bloch 52 Crestview Subdivision (472 Carroll Street) that would penetrate into the required sidcyard setback. All interested parties will be Riven an opportunity to express their views on the matter. Dolores W. Carroll, City Clark City of Clermont, Florida November t 1978 Ash OWE CITY OF CLERle ONT P.O. BOX 219 • CLERMONT, FLORIDA 32711 • PHONE 904/394•4001 November 1, 1978 RE: LOTS 294 AND 313, CLERMONT HEIGHTS SUBDIVISION Dear As an abutting and/or adjacent property owner within 150' of the above mentioned property, you will please be advised ----- of the attached described requestforVariance.. that shall.... be considered by the Clermont City Council, sitting as a Board of Adjustment, on Tuesday, November 14, 1978 at 7:30 P.M. in the Council Chambers. All such requests are considered in Public Bearing, and you are invited to be present to express your views on the matter. Sincere"ly,� &aey k DOLORES W. CARROLL City Cleric DWC:js Attachment(s) PItOPER'PY OWNRRS NOT:LFIII) FOR CANNON VARIANCE REQUEST Itoy w.Caldwell, sr. P. 0. Drawer 640 Clermont Peninsular Operations, Inc. P. o. Box 3361 Tampa 33601 First Federal Savings & Loan Assn. P. O.Drawer 9 Clermont Joel Milton 770 Almond Clermont Taylor Hunt 1230 Hampton Clermont Louise Gotthard 780 Almond Clermont Opal Bailey P. 0. Box 842 Clermont Motor Lodge Clermont William Patterson 840 E. Highway 50 Clermont Don McCaffrey 730 Oak Drive Clermont PLEASE PRINT OR TYPE ..,. TO 1. .ANING BOARD OF ADJUSTMENT OF THE CITY OF CLERMONT, FLORIDA APPLICANT NAME: DEWS CANNON,__ ADDRESS:i . O-_.B x_866,_Ct.liliPlONT Gentlemen: Having posted the necessary $25.00 appeal fee with the City Clerk, I hereby make application to your Board for relief from a decision of the Building Official of the City of Clermont, whereby I was refused permission to: Repair ( ), Add to ( ), Alter ( ), Construct (xx3, Move and Place ( ), a (sign) building On let/s 294 and 313 , Block -------- Subdivision Clermont neights , Address - - ,Zone C-2 Section of Code_ 26-25(E)(2) ,in the City of Clermont, Florida. The reason given by the Building Official for the decision in refusing to issue a building permit is: The driveway infringes on the southerly 12' sideyard setback My appeal to your Board is based on my contention that this decision creates a hardship on me for the following reason, or reasons: This is a very narrow lot and some variance is needed on the sideyard to provide adequate driveway area. Seven (7) copies of all necessary floor plans, plot plans, and other pertinent infor- mation are attached hereto, on paper size Wj" x 14" minimum size. I submit that I qualify for this variance because I have an exceptional and unique hardship on my particular parcel of land that is not shared by property owners in my area. A strict application of the zoning ordinance deprives me of the reasonable use of my land and the granting of this variance will not alter the essential character of the area. 1 have been notified that this Variance Application must be filed with the City Clerk no later than 5:00 P.M. on Friday, two (2) weeks prior to the Council meeting at which time Variance will be considered. I also understand that when any variance is granted, construction of the structure must be completed within one year from date of grant. Date: October 30, 1978 Very truly yours, s/ Dennis Cannon 5/17/77 � I 1 � > i ti I T 1 I I 1 M 14� iJ (pp� T� �E i,l:unl, Narll�r. Pursuant to State Law nelice Is hcrcby givr.n that. It (:lty Council of the City of (:Icrmont, Florida, slttin; , us it Rai)rd of Adjustment, will bold a Vill)IIe Ilcaring la the Council Ch;unbcrs located on the cotvlcr o t Avcnnc and IlcSoto Streets on Toovs(lay ovemlrer 14, 1979 at app- roxinuttcly 7 : 3 0 11,ll or Ic o Inwln{! put•pose: To consider :Irequaa est by tIr.I)onit Cnnnn for Vari;ulcc to Section ::G-25 (F)(2) (C2 CIiNCRAL COMIIIiItCIAl, 111STItIC'I'-S1III: YAR1)SETBACKS) of the 'Lenin{, 01., nncr, in order to construct a driveway on his property described as: Lots 294 and 313 Clermont Heigllte tinbdivisloll that would penetrate into the required sideyard setback. ANTI, To con sidor a request by II1•. .lack R. hail for a Variance to Sect into 26-2.3 (11)(2) (R3 DENTIAL PROVUSIONAL PISTRICi'-SIUI! YARD S17TBACKS) of the Zoning Ordinance in order to construct an addition to his residence located on: Lot 1 li E 16' of Lot 2 Block 52 -.. Crestview Subdivision (472 Carroll Street) that would penetrate into the required sideyard setback All interested parties will be given ;in opportunity to express their views on the matter. Dolores W. Carroll, City Clerk City of Clermont, Florida November 9, 1978 TO ZONING BOARD OF ADJUSTMENT OF THE CITY OF CLERMONT, FLORIDA APPLICANT NAME: JACK It. LAU,_ ADDRESS: 472 Carroll Strout _ Gentlemen: PLEASE PRINT OR TYPE,::,,.,., 7 Having posted the necessary $25.00 appeal fee with the City Clerk, I hereby make application to your Board for relief from a decision of the Building Official of the City of Clermont, whereby I was refused permission to: Repair ( ), Add to (xx), Alter ( ), Construct ( ), Move and Place ( ), a (sign) building on lot/s Lot 1 ❑nd East 16' of Lot 2 , Block 52 112 Subdivision Cre❑tview , Address 472 Carroll Street ,Zone R3 Section of Code 26-23 (R-3) (E) (2) in the City of Clermont, Florida.- The reason given by the Building Official for the decision in refusing to issue a building permit is: Penetration into required side yard seven (7) feet by six (6) feet. My appeal to your Board is based on my contention that this decision creates a hardship on me for the following reason, or reasons: SEE ATTACHMENTS Seven (7) copies of all necessary floor plans, plot plans, and other pertinent infor- mation are attached hereto, on paper size 8;" x 14" minimum size. I submit that I qualify for this variance because I have an exceptional and unique hardship on my particular parcel of land that is not shared by property owners in my area. A strict application of the zoning ordinance deprives me of the reasonable use of my land and the granting of this variance will not alter the essential character of the area. I have been notified that this Variance Application must be filed with the City Clerk no later than 5:00 P.M. on Friday, two (2) weeks prior to the Council meeting at which time Variance will be considered. I also understand that when any variance is granted, construction of the structure must be completed within one year from date of grant. Date: October 31, 1978 Very truly yours, Paid $25.00 - Receipt II 902 5/17/77 JACK R. LA'IJ, 472 CARROIJ, ST. RF',ASON;F FOil COpt: VA ZIA Hj E I1f,ST, 1. FT.RE SAFETY: Provicle a second means of egress as present - structure has only one way in antt-out. 2. CONSERVE ENERGY: Exterior wall will be built of wood, well - insulated, with the overhang shading the remaining area. This is a western exposure. 3. PRIVACY: This will. act as a sound barrier between houses as there will. be no windows and it covers most of the existing windows. At present any normal conversations conducted or sounds made in kitchen, bathroom, bedroom, etc., can be overheard - even telephone conversations. 4. STAIRS: Provide an interior means of ingress and egress to the downstairs level. 5. BATHROOM: Will permit expansion of existing 4' x 4' bathroom. 6. CARPORT: Will provide shelter for vehicle as well as shield west bedroom from evening sun. (attachment) J r£ JACK LAIL 472 CARROLL ST. 2nd.F1,O011 WALKWAY WILL HLR POURED CONCREN AND SX'1'L;ND 1.0 ft. FROM PRL'SKNT STRUCTURI- 2nd. FLOOR ROOF WILL, EXTEND I.Oft. FROM PRESENT STRUCTURE TO 13E EVEN WITH OUTSIDE EDGE OF WALKWAY 1st. FLOOR LEVEL IS AN EXISTING CONCRETE SLAB WITH SUPPORT POST FOOTERS INCLUDED a to W W ' NEW EXIT a d G (`1 STAIRS EXISTING. a BATII- ENTRANCE ROOM 3', EXPANT N EXTSTING RETAINING WALL AREA �— 10ft. SUPPORT POST EXISTING HOUSE FOR CARPORT ROOF SLAB EXISTING CARPORT ROOF TO EXTEND 12ft. �— 12ft . •FROM PRESENT STRUCTURE WITIi OUTSIDE EDGE BEING 19 INCHES FROM* PROPERTY LINE. TOTAL AREA BETWEEN HOUSES CONSIST OF A POURED —13ft.7inches} 6 INCH THICK CONCRETE SLAB. 0 0 �� ti PO.(•t'N nl �'1 zi i 12 13 V W CN17.i L----_._1_ _ ___ �/e.r. �. r•/=U. L'.M. G��.C'T/f'i'F.O GL.oOJ �rJ / /9 0 CITY OF CLERIVIEdIVT P.O. BOX 219 • CLERMONT, FLORIDA 32711 • PHONE 904/394.4001 October 31, 1978 SITE ATTACHMENT RE: LOT 1 AND EAST 16' OF LOT 2, BLOCK 52, CRESTVIEW SUBDIVISION (472 Carroll Street) Dear - - - As an abutting and/or adjacent property owner within 150' of the above mentioned property, you will please be advised of the attached described request for Variance that shall - -- - -- be considered by the Clermont City Council, sitting as a Board of Adjustment, on Tuesday, November 14, 1978 at 7:30 P.M. in the Council Chambers. All such requests are considered in Public Hearing, and you are invited to be present to express your views on the matter. Sincerely, CAUdk DOLORES W. CARROLL City Clerk DWC:js Attachment(s) i PItOPBR'CY OWNBR—,wrI7tldD FOR LAIL VARiANCA� I RP.4l1CSC Joseph Biela 486 Carroll Clermont Daniel IlarJsaw P. 0. Box 982 Clermont Louise M. Arnett 448 Osceola Clermont Rita M. Douglas 463 Carroll Clermont Prank Hillary 477 Carroll Clermont Willis Mallory 458 Carroll Clermont Albert Nolze 440 Carroll Clermont Catherine C. Hayes 436 Minneola Lake Drive Clermont Robert Wichenbach 495 Carroll Clermont f November 9, 1978 Dear. Mr. Mayor and City Council, Members: Over the past six years, with very limited funds and in the Lime available, it has been my sole purpose to upgrade, to the best of my ability, the existing property located at 472 Carroll. Street. After years of hard work i.n the area of my employment-, I have finally reached a salary level that would permit me to hire a building contractor to build a $15,000 addition, including inlaying 'natural stone on exterior walls with cedar siding and a new type roof, thereby increasing the property value considerably. Unfortunately, there are those who prefer to see this property remain in its present state. This may be understandable inasmuch as those protesting mow their lawn only three or four times yearly.' What is,'not understandable, however, is their objection to covering the parking space I have been permitting their downstairs rental tenant (on one electric meter and one water meter) to park in under my bedroom window at ti.mes over the past year or so. They had no objection to getting me down off my roof to spend three hours repairing the plumbing in their rental unit, at no charge, or to having me -stop my work to lay carpet in their bedroom - carpet made of small pieces with many seams - again at no charge. Nor was there any objection to my supplying a wheelchair, vehicle, gas, time, tickets, etc., for them and (his) out-of-state parents to have an enjoyable time at Disney World at no expense to themselves - or on other occasions to borrow my car for the purpose of getting into Disney World free with several members of their family and with me also supplying the gas and many, many dollars worth of tickets at no cost to them. Therefore, in an effort to preserve peace and tranquillity j in the neighborhood, I respectfully withdraw my application for variance request scheduled for Tuesday, November 14, 1978. Thank you. cc: Adjoining and Adjacent Property Owners �? } /JACK R: LAIL Captain, RCID-Fire Services n I'll rsuant to Stnto I,cna not let! is hereby given that the CIty,Cntill cII of, tho City of Clermont, Florida, sitting; it it Board of Adjustnu:nt will hold it Puhlic Ilearinp in the Council Chtunbe.r!; located on tlo ornor nl' West Avonuc nad IIcSoto Streets on 'I'ucsdny, ctvcmber 14, 1979 at app- ruximntely 7 : 3 0 1'.hl. I'or the 1'o ow 'I: purpose: To consider a request by 'Thomas G. I.epp, Pastor hirst Church of the Nazarene, for it Variance to Section 26-21 (1)) (It -I 01MAN IMSIDI:N'I'IAI. UIS'I'ItIC'I'-SIGNS) of the Zoainll Ordinance in order to construct a sign on their property described as; A portion of 'Tract 1 It, Section 19-22-26 N and li of Grand Ilighway that would be in excess of the permitted square footage. All interested parties will be given an opportunity to - express their views on the matter. - -- — Dolores 11. Carroll, (:ity Cleric city of Clermont, H orida November 9, 1978 J u Of 1*4 0 CITY OF CLIERMON'T P,O, BOX 219 • CL[FlMONT, FLORIDA 32711 • PHONE B04/:104A081 November 2, 1978 SEE REVERSE HE: TRACT 1, NORTH AND EAST OF HIGHWAY, SECTION 19-22-26 Dear As an abutting and/or adjacent property owner within 150' of the above mentioned property, you will please be advised - of the attached described request for Variance that shall _.. be considered by the Clermont City Council, sitting as a Hoard of Adjustment, on Tuesday, November 14, 1978 at 7:30 P.N. in the Council Chambers. All such requests are considered in Public Hearing, and you are invited to be present to express your views on the matter. Sincerely, &,'d k DOLORES W. CARROLL City Clerk DWC:js Attachment(s) PROPERTY OWNERS NOTIFIED OR CHURCH OF TIll's NA'/.ARENE VARIANCE, IIEQUES'C Wometco Enterprises, Inc. c/o 11. B. (louse, Troanurer P. 0. Box 012440 Miami, Florida 33101 Adams Fruit Company P. 0. Box 1667 Winter Haven, Florida 33880 Barbara Britton Bretsch Peck Street Evans Mills, New York 13637 Church of God 100 North Grand Highway P. 0. Box 733 Clermont, Florida 32711 PLEASE PRINT OR TYPE --. TO CONING BOARD OF ADJUSTMENT OF THE CITY OF CLERMONT, FLORIDA APPLICANT NAME: FIRST CHURCH OF THE NAZARENE ADDRESS: P. 0. Box 657, Clermont Gentlemen: Having posted the necessary $25.DO appeal fee with the City Clerk, I hereby make application to your Board for relief from a decision of the Building Official of the City of Clermont, whereby I was refused permission to: Repair ( ), Add to ( ), Alter ( ), Construct (XXX), Move and Place ( ), a (sign) b0*4605 on lot/s Section 19-22-26, Tract 1 , Block North and East of Highway Subdivision , Address - ,Zone R 1 Section of Code 26-21 (D) R-1 Urban Residential Districlin the City of Clermont, Florida. The reason given by the Building Official for the decision in refusing to issue a building permit is: Section 26-21 (D) Signs of this area (8' x 12' = 96 sq. ft.) prohibited in R1 zone residential. My onmeforefollowing reason,or appeal othyour followisbased omreasonscontention that this decision creates a hardship -- SEE REVERSE Seven (7) copies of all necessary floor plans, plot plans, and other pertinent infor- mation are attached hereto, on paper size 8�" x 14" minimum size. I submit that I qualify for this variance because I have an exceptional and unique hardship on my particular parcel of land that is not shared by property owners in my area. A strict application of the zoning ordinance deprives me of the reasonable use of my land and the granting of this variance will not alter the essential character of the area. I have been notified that this Variance Application must be filed with the City Clerk no later than 5:00 P.M. on Friday, two (2) weeks prior to the Council meeting at which time Variance will be considered. I also understand that when any variance is granted, construction? of the structure must be completed within one year from date of grant. Date: October 26, 1978 Very truly yours, s/ Thomas G. Legg Pastor Church of the Nazarene 5/17/77 The Church of the Nazarene would like to erect a sign II' tall by 12' wide, which would announce the future use of the above mentioned property as a church site. We realize that the R1 zoning of the property does not allow such a sign but ask for a variance in that at present there are no residential developments In the area. The sign would be removed upon completion of construction of the first phase of church facilities. It would meet all safety specifications such as wind resistance, height above ground, etc. We feel that this type of sign would be of benefit to the church by calling attention to the future development. It would be large enough to be seen by anyone entering or existing from the Citrus Tower as well as by those using Grand Highway. The sign is to be constructed of one inch exterior plywood supported on three utility poles with 2 inch by 6 inch cross ties 12 feet long. The poles will be set in the ground at least 4 feet deep and will extend up at least 2/3 of the sign or approximately 15 feet. 1;,vo a Iv77 NG� 710 m d Icl � Z 1 H a cr �_ rn . r-1 .ten-. TO: City Council PROM: City Manager SUBJECT: Police Office Furnishings DATE: November 9, 1978 Our current budget provides $2500 to furnish the new Police Office space. There are too many variables of quality and style in office furniture for formal competitive bidding to be practical for a small order. Instead, we did extensive comparison shopping. The State purchasing contract on office furniture does not offer savings over prices that we can get locally. Hilltop Stationery was the low bidder for the new county -wide cooperative purchasing agreement, offering a 25% discount. We recommend that the following purchases be made through Hilltop: Item Unit Price Total 3 - 3 set lockers $ 109.62 $ 328.86 3 - single pedestal desks 168.00 504.00 2 - 60 in. Bookcases 106.88 213.76 2 - 72 in. storage cabinets 79.00 158.00 1 - 42 in. storage cabinet 65.00 65.00 4 - 4 drawer legal files 83.85 335.40 1 - file lock kit 10.13 10.13 1 - desk chair 78.19 78.19 1 - desk chair 125.00 125.00 2 - side chairs 46.13 92.26 TOTAL $1910.60 We have ve alreadyordered a table -desk ($169) and secretary desk ($254) from Hilltop because we were able to take advantage of a discontinued line discount. I recommend that the above purchases be approved. Gordon Tiffany cc: City Clerk (11/14/78 Agenda) I TO: City Council FROM: City Manager SUBJECT: LCAA Appointment DATE: October 27, 1978 The Lake Community Action Agency has requested you to appoint a representative from Clermont to their Board of Directors. Mrs. Paul (Bess) Jones has served in this capacity for a number of years, and is willing to continue. Gordon Tiffany cc: City Clerk (11-14-78 Agenda) Lake Community Action Agency, Inc. 72 Magnolia Acanuo E;ath, Tlorldn 32726 P6oncs 904.757.5550.357.3497 a. T. X. 1-1116N9Y lAM6a 11. LOW pr•nJ••1 L.... It'. DI-1.1 October 24, 1978 Dear Commissioners: Thank you for the services rendered by your representative, during his past year, no a member of our Board of Directors. Ile/ohe may be continued for another year, or perhaps you may wish to nominate another person. Your elected member will be presented as a nominee to the Lake Community Action Agency Board of Directors at its annual meeting on November 3, 1978, It is our desire that responsible leaders from businesses, public officials, education, industry, labor, religion, significant minority groups and other major activities and interest join with us in the challenging work of our successful community action agency. Please complete and return, the enclosed form not later than October 31, 1978. ncerely, ames H. owe Executive Director JHL/mb l RECEIVED 0 C1 2 e 1973 BOARD OF DIRECTORS BESS JONES, VICE PRESIDENT INEZ SMITH, SECRETARY CH RI9TO PH ER 9HAW, TREASURER BURTON BROWN, PARLIAMENTARIAN C.O. LOTT JOHN BLATT EDWARD PACE SAMUEL RAHMINO CATHERINE QUINN JEW ELL A. WILSON DAVID L. CON NE LL Y HAZELJO H NSON PEOOYHAND SENNYEKINSLER I ROTATING MEMBERS: ELIZABETH MARTIN BENNIE JONES FATHER WILLIAM KILLION AN EQUAL OPPORTUNITY EMPLOYER