12-20-1977 Supporting DocumentsMINUTES Nil 1461.
REGULAR �4FETING
A Regular Meeting of the City Council of the City of Clermont was held in the Council
Chambers on Tuesday, December 20, 1977. The meeting was called to order at 7:30 P.M.
by Mayor Claude E. Smoak, Jr., with the Following members present: Councilmen Byrd,
Schroedel, Blackburn, and Honey. Other officials present were: City Manager Tiffany,
City Clerk Carroll, Finance Director Sanchez, Public Works Director Smythe, Building
official Nagel, and Chief of Police Tyndal. Others present were: Ms. Maureen Hurd,
Ms. Doretha Range, Mr. & Mrs. Reg. Cook, Mr. & Mrs. Sidney Young, and the Messrs.
Law,Sargent,Sar Matthews, Meginley, Jones, Borst, Cole, Marshall, Abel, Ritchie, and
Ogden.
The invocation was offered by Councilman Byrd, followed by repeating of the Pledge of
Allegiance in unison by those present.
The Minutes of the Regular Meeting and of the Special Meeting held on December 13, 1977,
were approved as written.
VARIANCE REQUEST
With regards action taken by Council in their December 13th meeting on the
request by Mr. H. A. Ross for a Variance to the Zoning Ordinance in order to
construct a screened porch on his property described as Lot 11, Block B of
Edgewood Place Subdivision, such action being their denial of the request,
action was inadvertenly omitted as to the existing patio which he desired to
enclose. Inasmuch as the patio in question would be allowable without benefit
of variance in the proposed amendments to the Zoning Ordinance as Council had
agreed upon, motion was made by Councilman^Bla+kb*�o nsecondedrAarClman
�t ardsetbacks
PUBLIC HEARING: RATE INCREASE
Mayor Smoak announced the next order of business to be a Public Hearing to
consider the request of Teleprompter Southeast, Inc. for rate increase
approval on their cable TV services offered in the City, as provided in the
existing franchise to operate and maintain a broadband communications system
There was no one present who voiced objection to the request, whereupon moti
M ae ti„ rnunrilman Rlackhurn. seconded by Councilman Honey and carried t
PAYMENT OF BILLS
Motion was made by Councilman Blackburn seconded by Councilman Honey and carried
That the bills be paid. A copy is attached hereto.
PERSONAL LIABILITY FOR ELECTED OFFICIALS
Mayor Smoak advised of a previous request by him that information be obtained
as to the alternatives available to the City for the inclusion of those city
elected officials that might be brought for civil action for official action
taken within the City, under the city's personal liability policy, and that
City Manager Tiffany had made inquiries regarding the matter, which he would
reduce to writing and submit for Council's consideration in the near future.
FORMER EXCHANGE BANK BUILDING
With regards the Offer of Purchase as submitted to the City for the former
Exchange Bank Building, it was consensus of Council that an option be sought
for the necessary length of time that would enable them to consider, in-depth,
more concrete figures that needed to be obtained for the expansion of the
existing City Hall as opposed to the purchase and accompanying costs of
renovation of the former. bank building. Motion was thereupon made by Councilman_
MINun-'s Nn 1,162
Blackburn that the necessary documents be repared to includo the followin
Submit to the Exchange National Bank in consideration of
$1000, paid to the Exchange National Bank, an option
exercised in favor of the City for a 60 day period on the
existing property known as the former Citizens Bank Building
including all the property contiguous with the building, but
excluding the 69 foot section running from Minneola Avenue
to Montrose Street, for a purchase price up to $100,000;
That the option price be applicable to the purchase price,
in the event that the City exercises the option;
That the City have possession of the property upon execution
of the option, possession being defined as the right to survey
the building in-depth as far as construction and all those
commensurate parts of construction;
That the bank would furnish to the City, either an abstract
or title insurance (whichever the City requires);
That the closing costs be pro -rated in a normal manner
including ad valorem taxes and any other pro -ratable portions;
and,
That the City not be held liable in any manner for any
adverse action that might take place on that property while
the option is in effect, and the bank continue to carry
adequate insurance toward liability and hold the City harm-
less for any action taking place during the option period.
The motion was seconded by Councilman Honey and unanimously carried. Mayor
Smoak requested that the completed document be considered by Council at their
regular meeting to be held on January 10, 1978 for possible presentation to
the Bank's Board of Directors meeting to be held on January 11, 1978.
ACTUARIAL SERVICES
Following request of Council that additional firms be contacted regarding
proposals for actuarial services, City Manager Tiffany advised of interviews
with personnel from three firms, and contacts with a municipal client of each, -
and based on these and their proposals, which he had submitted to Council earlier
for their review, he would recommend retaining the firm of Kruse, O'Conner, and
Ling, Inc. of Gainesville at a fee quote of $850 for routine services. Motion
was made by Councilman Byrd seconded by Councilman Schroedel and carried that
the Citv Manaeer's recommendation be accepted.
SPECIAL RECOGNITION
A standing acclamation was afforded to Ben Blackburn, retiring Council member,
upon the offer and move for adoption by Councilman Honey of A RESOLUTION OF THE
CITY OF CLERMON1, LAKE COUNTY, FLORIDA, HONORING AND EXPRESSING APPRECIATION TO
BENJAMIN P. BLACKBURN FOR OUTSTANDING SERVICE TO THE CITIZENS OF THE CITY OF
CLERMONT and the motion was seconded by Councilman Byrd and unanimously carried_,
with the number 307 beingassigned to it. The RESOLUTION was read to Councilman
Blackburn in its entirety by Mayor Smoak, and a copy presented to him along with
a presentation of his name plate. A gracious response was extended by Council-
man Blackburn, following which, he vacated his Council seat.
MINun's NQ 1463
OATH OF OFFICE
The Oath of Office was administered by Mayor Smoak to Councilman -elect Lester
Cole in Group No. 2, and to George J. Schroedel, the unopposed incumbent to
Group No. h, and they took their places at the Council table.
SEWER PLANS
City Manager Tiffany advised of the City Engineer's recommendation that a
permanent, reproducible set of plans for the city's sewer system be purchased
due to the condition of the existing two sets of prints which the city has that
are used extensively and are non -reproducible. He further advised of an
estimated cost of such purchase @ $1,063. City Manager Tiffany concurred with
the Engineer's recommendation. Motion was made by Councilman_Honey�_secon�ded�b
Mayor Smoak and carried that the purchase be authorized as reconunended.
COMMUNITY APPEARANCE STANDARDS
Following a diligent study over the past several months by a special Committee
of the Planning & Zoning Commission regarding community appearance standards,
including landscaping, City Manager Tiffany and Mr. Jim Meginley, a member of
that committee, advised it was the recommendation of the P&Z Commission that
professional guidance be sought to assist in setting up an overall comprehensive
landscape program from Mr. Joe Knight, a landscape architect who has done con-
siderable work in Lake County, and whom was referred by the Lake County Planning
Department, at a cost not to exceed $500.00. Motion was made by Mayor Smoak,
seconded by Councilman Honey and carried that the recommendation be accepted.
INSURANCE PROPOSAL
City Manager Tiffany advised of the receipt of a proposed Subscription Agree-
ment between the City and Whiting National Management Corporation whereinthe
City would be allowed to participate in a new municipal reciprocal insurance
company that is being set up, and he submitted copies of the agreement for
Council's perusal. Due to the complexity of the proposal, and the need for
in-depth study of the subject, it was the suggestion of Mayor Smoak, and
Council was in agreement, that Council study the material thoroughly, reduce
their thoughts to writing in order to discuss the matter in a work meeting the
latter part of January to which representatives of the Company would be invited
to further advise and answer any questions.
SIDEWALK RECOMMENDATIONS
City Manager Tiffany submitted the unanimous recommendations of the Planning &
Zoning Commission on sidewalks, catagorized as to IMMEDIATE - MEDIATE - and LONG
RANGE GOALS. It was the suggestion of Mayor Smoak, and Council was in agreement,
that a single priority item in the Immediate Goals be instigated as soon as
practicable, with complete cost totals being recorded for referral back to
Council in order that they might project a solid program of needed sidewalk con-
struction which the City could handle. Mayor Smoak thereupon moved that
authorization be granted for construction of the first named priority, that being,
a sidewalk on Desoto Street between East Avenue and School Street, an approximate
length of 2600 feet to be constructed by city crews and financed with available
city monies. The motion was seconded by Councilman Schroedel and carried.
MINUTES N4 :1464
ORDINANCES
Councilman Honey introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE
CITY OF CLERMONT, LAKE COUNTY, FLORIDA, NAMING AN UNNAMED STREET IN WINONA
DAY SUBDIVISION, TO MINNEHAFIA CIRCLE, and the Ordinance was read for a first
reading by City Clerk Carroll, by title only.
There being no further business to be brought before the Council at this time, the
meeting was adjourned by Mayor Smoak at 8:55 P.M.
CLAUDE E. SMOAY., JR. - M YUR
ATTEST:
DOL�4l. CA�C� CLERK
AN Exchange Bank
December 20, 1977
Clermont City Council
ClurmOnL, Florida
Attention: Cordon Tiffany, City Manager
Duar Gordon,
Please find below an outline regarding our commitment to hell
to the City of Clermont the old bank building located an Montrone Street
in downtown Clermont.
The sales price of the existing building and .land In its present
condition together with thu property that adjoins the bank building to
the West is offered to you for sale fit the price of $116,900. We would
give you the option for 60 days to purchase the aforementioned properties
for the consideration of $1,000.00. The option money will be deducted from
the sales price of $116,900 if the city purchases the subject properties.
If the city does not purchase the subject property, the option money would
be forfeited by the city. Included in the option, we agree that any time
during the 60 day period of time that the city informs the bank that it is
going to exercise its option, then the city has an additional 120 days upon
which to close the subject transaction. During the time that the city has
an option and during the 120 day period to close, the city has the right
of ingress and egress to the subject property. When the city exercises
its option to purchase, our bank will finance the subject sale for the city
based on a ten (10) year amortization at the sales price with an interest
rate of 5%. 'There will be no prepayment penalty in the mortgage. At the
time the option is exercised and the purchase is consummated, there will be
a pro -rate of taxes on the subject properties. At this time I am not in a
position to offer the old bank building and property for sale independent
of the adjoining real estate. The bank's Board of Directors will have to
approve any offer received that is different from that which is quoted above.
If you have any questions regarding this commitment, please contact me.
Sincerely yours,
a
Mr. J. E. Stephens, Jr.
President
JES/saj
The EadSange Nalionzl Bank of lal,e Caunly
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Memµer E.cµanOn a�nmlwrMlon
TO: City Council
FROM: City Manager and Finance Director
SUBJECT: Actuary
DATE: December 8, 1977
At your October 11 meeting, you discussed a proposal from David Norton
of Milliman and Robertson for actuarial services. At your request, we contacted
two additional actuarial firms who were invited to submit proposals. The three
proposals are attached for your consideration.
Comparing professional services is difficult and the lowest price is
not necessarily the "best buy". We have interviewed personnel from the three firms
and contacted a municipal client reference for each.
Milliman & Robertson, Gainesville, is a national firm, although the
Gainesville office is relatively new and does not have a track record. They have
more or less taken Dr. Howard's practice and his staff. The municipal client con-
tacted has only recently retained them. He is not totally satisfied but felt the
problem might be temporary as the office is just getting started with Dr. Howard's
former clients. Fee quote was $700 for routine services.
Wyatt Company, Orlando, is a large national firm with an established office
in Orlando and numerous municipal clients. They offer a wide range of consulting
services. The client we contacted was very impressed, considered rates fair, and has
had the firm draft pension ordinances for his city. A fixed fee was not quoted, but
estimate range for initial routine services is $750.00 to $950.00
Kruse O'Connor and Ling, Gainesville, is an established Florida firm with
numerous municipal clients offering a wide range of consulting services. The client
we contacted was very impressed. This firm appears to be innovative. They provide
recommendations that would reduce administrative and operational problems of our
plans. They stressed that they strive to produce reports that would be more under-
standable to the Council, Staff, employees, and auditors than a "string of numbers"
reports that we have received in the past. Fee quote was $850 for routine services.
Recommendation. We recommend retaining Kruse, O'Connor, and Ling, Inc.
of Gainesville, despite a somewhat higher fee. They are the firm that appears most
willing to provide consulting and reports understandable to us, not just to the
technically experienced reader. Their consulting services will be increasingly
important as pension laws become more complex and difficult to administer.
cc: City Clerk w/attachments (12/20/77 Agenda)
Gordon Tiffany
, �n
Tom Sanchez
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'e',rNr,, September 30, 1977
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Mr. Thomas A. Sanchez
Finance Director
City of Clermont
1 Westgate plaza
Clermont, Florida 32711
Dear Mr. Sanchez:
I enjoyed the visit with you on Monday, and I appreciate your taking the time
from your schedule to meet with me. As we discussed, this letter outlines the
actuarial consulting services, and their cost, which we have proposed.
Our services fallgenerally into two areas: periodic valuation and related
services, and special studies or consulting regarding your plan.
The first category includes an annual valuation of the pension plan (with the
next valuation being as of October 1., 1977). As part of the valuation we will
prepare a report giving the current actuarial statun of the plan and recommended
contributions for the next year. We will also review the plan, and all of our
actuarial assumptions in comparison with actual. plan experience. Asa supple—
ment to the report, we will include any comments as to changes in the plan or
its administration which we believe should be considered. We will also be
available throughout the year to the plan trustees or the City staff to answer
any questions regarding the administration of the plan. Thia includes verification
of benefit calculations for terminating or retiring participants, and computing
retirement benefits under alternate settlement options.
Special services may include a periodic review of the plan and any proposed benefit
changes, including an estimate of the cost of these changes. Changes in the plan
may also be required to conform with changes in State or Federal pension laws.
All of our cervices will be provided from our Gainesville office. Either myself
or Elinor Bowman will be available to answer your questions.
UVATTLE - PORTLANO OCNVER - LITTLE ROCK OAINCBVILLC, IL- eAN IRANCIBCO - LOU ANOCLCB - PNOCNIK
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Our charges for consulting acrvlrvu me cunLumnrlly un the heals of tune expmaded
on each project, plan direct expunNu,I ouch an computer laid trnvcl expensen. linch
conuultant or other staff uwulbur Is aunigneJ all huurl,y rate cununensurnte with the
ufe.snlunal. qualifientions of that person. Our toltal
training, uxperlenru, nuJ pr
charges will, of coarse, vary with the slxa and cumploxlty of the project being
Performed.
For those Items referred to an apeclal. sar.vicen, we wl.11 bill. on our normal titan
and expense basin. We wll.l_ howavar, be plonnod to pr.ovidc an estirnnto of the
cant of ally project before It in ncLlurlly begun. For I:he periodic services agree
described abuve (valeatiou and routine adnllnlsLratio❑ of benefits),
we will, to n filled fuc of $700 per year In Ilee of our normal time and expense billing.
This lncluden the actuarial. val.unti.on fur general employees nn wul.l ns fire and
police enp>loyeea.
If you desire Lo continue with M1ll.iman 6 Robertson, Inc. as your consulting
actuary, I will appreciate a written confirmation from you that the services and
charges as outlined in this letter are acceptable to you. 'Thank you for your
cmisiderutlon, and Ilook forward to worklni; with you in the future.
Sincerely yours,
David C. Norton, r.S.A.
consulting Actuary
DEN:sma
MILLIMAN 6 RC BERTBCN, INC. CONSULTING ACTUARItB
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October 25, 1977
Mr. Tom Sanchez
Controller
City of Clermont
City hall
Clermont, Florida
Dear Mr. Sanchez:
The purpose of this letter is to set forth our proposal for providing
actuarial and consulting services for the City of Clermont General Employees
and Police and Fire Pension Programs.
It is our understanding, from my discussion with Mr. Sanchez, that the
City desires a valuation of the three plans covering all City employees.
Based on past experience with similar assignments, it is suggested that the
September 30, 1977 actuarial valuation be accomplished using the following
procedure:
1. Preparation of the actuarial report covering the Cityls retirement
plans as they exist.
2. Discussion of the report with City officials.
3. Preparation of individual employee statements setting forth the
benefits payable to each employee based on the applicable plan
provisions (see sample enclosed).
it is estimated that our fee for the services as outlined above would
range between $750.00 and $950.00, depending on the time required to success-
fully complete the assignment.
Our fee structure is simply to charge a client for the time we spend in
completing requested assignments. 'thus, our fees are generated on the actual
number of personnel hours required for an assignment and on the actual hourly
rates of pay for the personnel performing the work, with a standard loading
to cover the cost of our overhead expenses, such as office rent, telephone
service, travel expenses, equipment, cost of employee benefits, etc.
We always have two key people assigned to each client. For example, if
the City of Clermont was a client, then the primary responsibility would be
Pngo Two
Mr.. Tom Sanchez
October 25, 1977
assigned to James E. Shively, Consultant, and secondary responoibil.ity would
be assigned to one of the two actunrico in the Orlando office. 'These people
would be contacted at tl:e following address:
The Wyatt Company
259 Whooping Loop
Altamonte Springs, Florida 32701
Telephone: (305) 830-7660
In this way, we attempt• to maintain continuity as well as have personnel read-
ily available to answer questions without delay. Listed below is a brief sum-
mary of our personnel in the Orlando office:
R. James Methven - Consultant and Manager, Miami and Orlando offices;
15 years with The Wyatt Company in Florida; affiliate American Academy
of Actuaries.
James G. Shively - Consultant, Orlando office; 17 years with The Wyatt
Company in Florida.
Ronald Hirsch - Associate Actuary, Orlando office; 3 years with The
Wyatt Company in Florida; member Society of Actuaries.
Roy Platt - Fellow, Society of Actuaries, Orlando office; 1 year with
The Wyatt Company in Florida; member Society of Actuaries and American
Academy of Actuaries.
Cheryl Haun - Actuarial Assistant, Orlando office; 4 years with The
Wyatt Company in Florida.
Nancy Shively - Secretary, Orlando office; 3 years with The Wyatt Com-
pany in Florida.
Also, members of our staff are enrolled actuaries.
At the present time, the Orlando office is responsible for the following
confidential list of municipal clients:
City of Clearwater - General, Police, and Fire
City of Kissimmee - General, Police and Fire
City of Deland - General, Police, and Fire
City of Hallandale - Police and Fire
City of Holmes Beach - Police
City of Rockledge - General, Police, and Fire
City of Quincy - General, Police, and Fire
City of Leesburg - General and Fire
Page Three
Mr. Tom Sanchez
October 25, L977
Each of the above are the primary responsibility of Janes E. Shively, with
secondary responsibility assigned to one of the two actuaries.
In addition to the above listed municipal clients, we also do actuarial
and consulting work for the following:
Barnett Banks of Florida, Inc.
Ellis Banking Corporation
Southeast Banking Corporation
Ryder Systems, Inc.
Florida Power and Light
Our Miami office is responsible for the following municipal clients:
City of Coral Gables - General, Police, and Fire
City of Fort Lauderdale - Police and Fire
City of North Miami Beach - General, Police, and Fire
City of Key West - General, Police, and Fire
Town of Surfside - General, Police, and Fire
Village of Miami Shores - General
City of Delray Beach - General
We trust the above and the copy of our Company brochure left with you
will give you the necessary information to consider The Wyatt Company for
this important. assignment. tie appreciate the opportunity of submitting this
proposal and look forward to meeting with you to discuss our proposal and
answer any questions, at no obligation whatsoever.
Sincerely,
James E. Shively
Consultant
JES:ns
Enclosure
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RETIREMENT PLAN FOR EMPLOYERS OF 'fill; CITY OF CLERMONT
IMPI,OYE, BENEFIT STATEMENT AS OF VALUATION DATE OCTOBER 1, 1977
I �I
NAME :JOHN DOE
ANNUAL RATE of
DATE OF DATE OF
NORMAL
COMPENSATION AS OF
B'CRTH EJIPLOYMENT
RETIREMENT DATE
VALUATION DATE
i
O1-04-51 02-06-74
02-01-16
$ 10,080
ASSUMING YOU CONTINUE TO WORK UNTIL
YOUR NORMAL RETIREMENT DATE,
YOUR SALARY REMAINS AT THE AMOUNT
SHOWN ABOVE, AND YOU ELECT THE
NORMAL FORM OF PAYMENT,
YOU CAN RETIRE ON YOUR NORMAL
RETIREMENT DATE WITH
AN ANNUAL RETIREMENT INCOME FROM THE PLAN OF $ 4,374
TO 14HICH YOUR SOCIAL SECURITY PRIMARY INSURANCE C,
AMOUNT WILL ADD AN ESTIMATED ANNUAL INCOME OF $ 6,040
RESULTING IN A TOTAL ANNUAL RETIREMENT INCOME OF $ 10,414
i
THE ACTUARIAL VALUE REQUIRED TO PROVIDE YOUR
RETIREMENT INCOME FROM THE PLAN AT YOUR NORMAL l
RETIREMENT DATE WILL AMOUNT TO $ 42,199
AS OF THE VALUATION DATE YOU HAVE ALSO ACCRUED THE FOLLOWING 1
ANNUAL RETIREMENT INCOME COMMENCING AT NORMAL RETIREMENT DATE
RETIREMENT INCOME $837 ACTUARIAL VALUE $ 1,289
�j YOU ARE 0% VESTED IN THE ABOVE ACCRUED RETIREMENT INCOME ]
1'' ASSUMING YOU CONTINUE TO WORK AS A FULL—TIME EMPLOYEE, YOU WILL
i
BECOME 100% VESTED ON 03-01-84. I
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�.a' NOTE —THE BENEFITS SHOWN ON THIS STATEMENT ARE APPROXIMATIONS BASED ON EMPLOYEE I,
DATA USED FOR THE ACTUARIAL VALUATION OF THE PLAN. THE BENEFITS ACTUALLY PAY—
ABLE UNDER ANY CIRCUMSTANCE SHALL BE BASED ON THE GOVERNING PROVISIONS OF THE C
PLAN AND ON COMPLETE AND ACCURATE INFORMATION OBTAINED AT THE TIME OF DETER— III
MINATION OF THE BENEFIT.
4l
(NOTE: THIS IS A GOLD BORDERED STATEMENT PREPARED ON THE COMPUTER.)
RECEIVED .7 1977
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November 4, 1977
Mr. Thomas A. Sanchez
Finance Director
City of Clermont
City Nall
Clermont, Florida 32711
Dear Mr. Sanchez:
The purpose of this letter is to outline the scope of the work we would
anticipate doing for the City if employed, to describe the qualifications
of our Firm, and to provide you with the cost figures involved in performing
this work.
The regular actuarial valuation determines the level of contributions
required for sound funding, the size of long range Plan liabilities, and
also serves as a detailed audit of the operation of the Plans since the
last valuation. Also in connection with the valuation we would:
1. Compare actual experience with actuarial assumptions to determine
if a revision to the assumptions were in order.
2. Measure the ongoing adequacy of funding on a year in year out basis.
3. If a pattern of costs develops, either as an increasing or decreasing
percentage of payroll, determine the reasons for this and make the
appropriate recommendations wherever indicated.
4. Provide cost breakdown between General Employees and Police and Fire.
5. Measure the performance, or yield, of the Funds investments.
6. Verify that no former employees entitled to benefit payments are
inadvertently omitted or dropped from the record, and that
liabilities are properly established for them.
7. Generally review all pertinent data and records for completeness.
8. Prepare either individual employee certificates or a list of projected
benefits for all employees for communication to them, if desired.
9. Assist in the preparation of Reports for the State Treasurer's Office
as required under Chapter 175 and 185 of the Florida Statutes.
10. Prepare IRS Form 5500 and any other required annual federal filings.
r
Mr. Thomas A. Snnchaz
Page 2
November 4, i977
Other work which would be performed as needed would include such Items as
benefit calculations for pending retirees or vested terminations, actuarial
Studies regarding benefit Improvements, consulting services on special
questions or problems, oral communication of retirement program to employees,
and other similar non -regular Items.
If we are employed, as part of the first actuarial valuation we would also,
at no additional charge, review and make general recommendations where
appropriate as to the following:
I. Overall structure of the retirement program.
2. Types and levels of benefits provided.
3. Annual vs bi-annual or other periodic actuarial valuations
(since this depends largely on the past experience and stability
of the group, an answer cannot properly be given until after
completion of the valuation).
4. Whether to merge any of the currently existing Plans.
5. Methods of reducing administrative costs, wherever applicable, or
whether current level is appropriate.
6. How to best provide mechanics of City contributing on behalf of
employees.
The Firm is very heavily involved in work with Florida municipal retirement
programs, on a continuing basis, and at the present time we perform services
on behalf of such programs in approximately 25 Florida cities, ranging in
size from small to that of St. Petersburg and Miami. We are a Florida
corporation and have intentionally restricted our activities to client work
in the State; as a result we feel that we are specialists in Florida municipal
work.
Our staff hold memberships, at the Associate, Fellow, and Member levels of
the Society of Actuaries, Conference of Actuaries in Public Practice, and
the American Academy of Actuaries, the three generally recognized national
actuarial bodies, as well as the American Bar Association. We have our own
very extensive computer facility, here in Florida. Although certainly not
the largest actuarial Firm available, we are fully qualified in every way
to perform this work. In fact, we have intentionally limited our growth and
have emphasized instead the quality of service rendered. We do not mass
produce numbers or submit incomprehensible volumnious Reports. We feel that
the consulting aspect of our work is the most important and that mathematics
is a tool to be used, but not to excess. Our goal is to produce Reports that
are straight forward and non -technical. It is our opinion that bigness does
not necessarily mean quality - and in fact, in many ways, bigness can result
Mr. Thomas A. Sanchez
Page 3
November 4, 1977
in lack of quality. We take great pride in what we have been able to accomplish
for our clients through placing the emphasis on service and quality work,
rather than on size.
Our charges for Items 1 thru 7 of the actuarial valuation and review as described
above would be $850. For Items 8 thru 10 and non -regular Items, hourly charges
within the Firm vary from a low of $20 to a high of $75, depending upon the
type of work being done and upon who does it. We always attempt to have work
performed at the lowest qualified charge level. We are always prepared to
commit to a pre -determined level or range of charges for any particular Job
so long as the work to be done can be relatively well defined for us. The
maximum charge for items 8 thru 10 would be $200.
The actuarial valuation and Report would be completed within 45 days from
receipt of the necessary employee and financial data, which would be requested
immediately upon confirmation of our employment.
We would be pleased to meet with you or other City officials at your convenience
in order to discuss our proposal further, or to provide additional Information.
Sincerely,
GeS� Ling;
tmp
M
LA,( C- AVe
M
TO: City Council
FROM: City Manager
SUBJECT: Sewer Plans
DATE: November 14, 1977
Attached is correspondence relating to our purchasing reproducible
prints of our sewer system.
The "as built" plans for these utilities consist of 535 small blue-
print sheets. We have two non -reproducible copies, one at the sewage treatment
plans one at
to bey Hall. For replaced becauseeofears normalese wearlans have been heavily used
and tear.
It is desirable to have reproducible copies to avoid the high cost
of replacing the prints from the originals each time we need a set. The originals
are the property of Boyle Engineering, the successor firm of Michael-Stiggins.
Our Engineer's recommendation is contained in the attached letter. I
Join him in recommending that we purchase a permanent, reproducible set of plans
for an estimated cost of $1,063.
SPRiivGSTEAD AND ASSOCIATES, INC. 734 N. 3RD ST,
ROOM 101
�q7 pp P, O. 0OX 303
670131111119 6191neeli ILLSDURG, TL, 3710
190417074616 _
WEST HWY 476
P. OBOX 303
November 11, 1977 WA&F OUSnNLu, TLA. 33513
19")793.3639
Mr. Gordon Tiffany, City Manager
City of Clermont
1 West Gate Plaza
Clermont, Florida 32711
Re: City of Clermont
Water & Sewer Plan Sheet Prints
E-113
Dear Gordon:
Please find enclosed a copy of a letter dated November A, 1977,
from Mr. H.W. Hawseker, P.E., Boyle Engineering Corporation. This
letter concerns the cost of Boyle Engineering providing prints of
Clermont sewer and water plan sheets.
I suggest that we purchase the 11 x 17 ammonia mylars so that
we can add to them as the City systems expand.
The following is the cost breakdown for such purchase: _.
(5535) 11 x 17 ammonia mylars $ 802.50 (Estimated cost)
160.50
100.00
Total $1063.00
Should you have any questions concerning this, please give me
a call.
Very truly yours,
SPRINGSTEAD AND ASSOCIATES, INC.
U
(�o�n W. Springstead, P. E.
JWS:mm —,' �n •�1��
Encl. vvv
Soh=
F OL410 Enc711-700Nnr.7 CC141-7011Obar7
Cr.11'1!:L71(rl'1L7 L'; 1'1L11!'11..'fAI LSD C:l1rV r!LI ❑!a
301b rd.f Snu Ih s0'W
00and1,, rr-dda 321I03 34n 5U la•s:!:rI
Mr. Bruce H. Phillips November 4, 1977
SPRINGSTEAD & ASSOCIATES, INC.
Post Office Box 283
Leesburg, Florida 32748
City of Clermont/Water & Sower Plan Sheet Prints
Pursuant to your modified request, we have estimated the cost of providing prints of
Clermont water and sewer plan sheets as follows:
Unit Price 535 - 11 X 17's 535 - 24 X 361s
(1.5 SF) (6.0 SF)
Blueprints $ .08/SF $ 64.20 $ 256.80
Sepias $ .45/SF $361.13 $1,444.50
Ammonia Mylars $1.00/SF $802.50 $3,210.00
The printing costs above are estimates and will vary with the number of prints actually
made. We estimate 535.
In addition to the reproduction cost, we will have to add twenty percent of the printing
cost, plus the cost of time we spend handling this project for you. The handling cost
could amount to several hundred dollars.
If you want us to do this for you, please provide the following:
1. A letter from the City Manager or Mayor of Clermont requesting
that we release the requested prints to you.
2. Send us your check for the estimated cost of the printing options
which you select, plus 20%,`plus $100.
Mr. Bruce H. Phillips
Springstood & Associates, Inc.
Pago Two
November 4, 1977
We will than Initiate the required effort and will ship everything to you, with the bal-
ance C.O.D..
BOYLE ENGINEERING CORPORATION
H. W. Haeseker, PE
I
Principe Engineer
mes
O- B99-197-00
TO: City Council
FROM: City Manager
SUBJECT: Community Appearance Standards
DATE: December 5, 1977
For several months, at your request, a special Committee of the
Planning and Zoning Commission has been discussing "Community Appearance Standards",
Including landscaping.
At the December 5 meeting, the full Commission heard the Committee
recommend that a Landscape Architect be retained to assist the Committee in its
work. The Commission unanimously voted to carry this recommendation to you.
We have not been able to get the help that wP sought from the
University of Florida in preparing City-wide landscaping guidelines. The Lake
County Planning Department put us in touch with Joe Knight, a landscape architect
who has done considerable work in Lake County, most notably for the City of Tavares.
Mr. Knight will give the P&Z Committee the help that it needs to improve
- our landscape ordinance, prepare landscaping guidelines, and assist the Staff in
setting up a comprehensive landscape program including street tree planting. Cost
of this assistance will be under $500.
I join the P&Z Commission in recommending that you authorize me to
hire Mr. Knight to provide the above -outlined technical assistance at a cost not
to exceed $500.
cc: City Clerk (12/ 0/77 Agenda)
�D
TO:
City Council
FRO14:
City Manager
SUBJECT:
Sidewalk Recommendations
DATE:
December 16, 1977
Attached is a copy of the unanimous recommendations of the Planning
and Zoning Commission on sidewalks prepared at your request. (I have added
Pitt Street to the Long Range List).
Any major sidewalk construction would likely be done by contract. -
Recent price for sidewalk construction, including surveying and layout, is
about $6 per lineal foot.
City crews could do some of the recommended construction for less
than $6, particularly in areas without grade problems such as the two top
priority areas.
There are two major policy questions to be answered: (1) How much,
when, and where should sidewalks be built? and (2) How should the program be
financed?
Most of the sidewalk segments listed would provide substantial
public benefit and could be financed wholy from general funds.
Sidewalks would enhance the value of adjacent private property,
though, so some of their cost (50/) could be financed from assessments. The
assessment process is lengthy and would add both time and cost to the sidewalk
program, however.
6,Id'01,1 C
Gordon Tiffany
cc: City Clerk w/attachments (12/20/77 Agenda)
CITY OF CLERMONT
Recommendations to the City Council from the
Planning and Zoning Commission on Sidewalks
November 16, 1977
I. IMMEDIATE GOALS
Begin measures to implement the following construction in order of
priority (showing approximate length in feet):
DeSoto Street between East and School Street (2,600)
Bloxam Avenue from Hwy 50 to Highland Ave. (900)
3. Bloxam Avenue from Hwy 50 to Nook St. (1,800)
4. Highland Avenue from Bloxam to East (3,000) AND
East Avenue from Broome St. to Hwy 50 (300)
S. Hook Street from The Crescent to Lake Shore (900)
6. Minnehaha Avenue from Cast to Drew (400)
II. MEDIATE GOALS
1. Adopt ordinance (similar to existing subdivision ordinance) which requires
as a condition of issuance of certificate of occupancy the construction of
sidewalks along any of the below named streets and on any block where there
are existing sidewalks. (This concept could also be extended into any
requests for remodeling or substantial repair of existing property - in order
to insure conformance to the sidewalk master plan".)
2. Consider the most effective, fair, and expediant method of financing the n
necessary sidewalk construction program.
3. Recommend to the School Board of Lake County that it participate in a side-
walk construction program which completes the installation of sidewalks
along the roadways of all school properties within the City.
III. LONG RANGE GOALS
1. Provide for the safety of pedestrians by removing them from roadway.
2. Provide safe vehicular visibility by removing pedestrians from roadway.
3. Provide for safety of wheelchair and handicapped pedestrians by providing
ramps rather than step at curbside of intersections of heavy use by the
persons.
4. Limited or restrictive parking along narrow streets of heavy traffic.
5. To insure the construction of sidewalks along every collector street within
the city limits (sidewalk master plan):
Grand Highway Lake Shore Drive
Bloxam Avenue Minnehaha Avenue
Disston Avenue Highway 50
East Avenue Highland Ave. from East to Bloxam
Fifth Street Montrose St. -from 5th to 12th
Eighth Street Osceola Street -from East to 8th
Hest Avenue Grand Highway -from East to Hillside
Twelfth Street Pitt Street
GENERAL FUND
Amsterdam Printing & Litho Corp.
Battories By Pisher
Bureau of Busineon Practice
Clements'
Fla. Telephone Corp.
Fla, Power Corp.
Jerry'n Lock & Key
Kennedy Co.
Leesburg Transfer & Storage
Maddens Elect. Service
Glivenbaum Insurance Agency
Roy Lippe
South Lake Press
Sears Roebuck & Co.
Springstead and Associates
UTILITIES DEPARTMENT
Curtin Matheson Scientific
Conan Inc.
Fla. Telephone Corp.
Fla. Power Corp.
Moreland Chenical Co., Inc.
Mag-Low Motores, Inc.
Oxford Chemicals
Olivenbaum Insurance Agency
Roy Lipps
Southeastern Municipal Supply
Springstead & Associates
Robert J. Trudell
ACCOUNTS PAYABLE DF.CEMBER 20, 1977
(office Supplies)
18.70
(Battery)
35.45 -'
5.0S
(Safety Posters)
(Pont Control)
10.0Q
(Utilities)
401.93
(Utilities)
4113.27
(Keys)
3.00
(A/C Maint.)
96.00
(Voting Machinen)
50.00
(Repair Not Water Nester)
37.55
(Liability Insurance)
22424.00
(Brooma Street)
348.00
(office Supplies)
41.45
(Chain Saws)
242.00
(Engineering Service)
848.87
28675.27
(Lab. Supplies)
59.71
(Blades)
77.35
(Utilities)
135.13
(Utilities)
3757.53 -.
(Chemicals)
685.70,_
(Auto Maint Parts)
7..89"
(Lab. Soap)
66.73
(Liability Insurance)
5606.00
(Utility Relocation)
480.00
(Repair Clamps & Bands)
84.25--c
(Engineering Service)
768.88-:
(Borrow Pit Lease)
450.00 '
12179.17