04-19-1977 Supporting DocumentsMINUTES N9 1-.397
REGULAR MEETING
A Regular Meeting of the City Council of the City of Clermont was held in the Council
Chambers on Tuesday, April 19, 1977. The meeting was called to order at 7:30 P. M.
by Mayor Claude E. Smoak, Jr., with the following members present: Councilmen Byrd,
Schroedel, Honey, and Blackburn. Others officials present were: City Manager Tiffany,
City Attorney Baird, City Clerk Carroll, Finance Director Sanchez, Director of
Community Services Smythe, Director of Community Development Nagel, and Chief of
Police Tyndal. Others present were the Messrs. Czech, Judy, Sargent, and Searles.
The invocation was offered by Councilman Byrd, followed by repeating of the Pledge
of Allegiance in unison by those present.
The Minutes of the Regular Meeting held April 12, 1977, were approved as written.
VISITORS WITH BUSINESS
Following consultations with City Manager Tiffany regarding the
parking area for the proposed addition to his Real Estate Office at
300 East Highway 50, Mr. Max Judy presented a revised Plot Plan for
Council's perusal, and formally requested the closing of Bowman
Street, between State Road 50 and Highland Avenue, and, the offer
for sale of the city owned property lying immediately west of said
Bowman Street. At the request of Council previously, City Manager
Tiffany submitted a minimum cost figure of 60Q per square foot for
the city property, based on comparable sales in the area and in
consideration of the property not being buildable lots. In further
support of his commitment for development of the proposed addition
as presented, Mr. Judy agreed to the development being under a
Conditional Use Permit, should the street be closed and he be the
successful bidder of the city property. With regards a further safety
factor in channeling traffic to and from State Road 50 at the signaliza-
tion light proposed for the intersection of State Road 50 and East
Avenue, it was consensus of Council that Drew Street, between State
Road 50 and Highland Avenue, also be closed. Motion was made by
PLANNED USE FOR FEDERAL REVENUE SHARING FUNDS PUBLIC HEARING
City Manager Tiffany advised of anticipated Federal Revenue Sharing
Funds that have not been obligated, to total $48,965.00 through the
end of the current fiscal year, and he recommended that they be pledged
for the current street improvement program. There being no one present
who voiced objection, motion was made by Councilman Blackburn, seconded
by Councilman Honey and carried that the City Managers recommendation
be accepted.
PIANO: JENKINS AUDITORIUM
Councilman Schroedel advised of the irreparable condition of the city
owned piano at the Jenkins Auditorium, and inasmuch as there is need
for one at a majority of the functions held in the auditorium, suggested
that Council consider replacing it. It was the suggestion of Councilman
Byrd that this matter be considered during preparation of next fiscal
year's budget. Mr. Phil Searles, Executive Secretary of the Chamber
of Commerce, advised of a problem existing in the building for storage
of the piano when not in use, rather than being continually moved from
MINUTES N91,398
place to place as at the present time. It was the suggestion of
Councilman Byrd that this matter be referred to City Manager Tiffany
for his investigation and recommendation.
STREET IMPROVEMENT PROGRAM
City Manager Tiffany reported that the heater -planing segment,of
the street improvement program was in progress, with the Seventh
Street, between DeSoto Street and Highway 50 having been completed
this date, and, that the resurfacing segment by Macasphalt Corpora-
tion would begin on Wednesday morning at 9:00 A. M.
TRASH PICK-UP
Mayor Smoak expressed appreciation for the concentrated efforts
expended recently in removal of the excessive amount of trash
throughout the city generated from the previous freezing conditions.
MARSHLAND STUDY
City Manager Tiffany advised the first testing in the marshland study
would begin on May 2nd. It was the suggestidiof Mayor Smoak that
in addition to members of the Lake County Pollution Control Board,
that the Members of the Lake Waterways Authority and County Commission
be formally invited to view the initial testing on -site, followed by
a luncheon. Motion was thereupon made by Mayor Smoak to that effect,
seconded by Councilman Blackburn and unanimously carried. The
matter was then referred to City Manager Tiffany to make the necessary
arrangements.
PROPOSED ADDITIONAL SOFTBALL FACILITIES
Mayor Smoak advised that in further pursuit of constructing additional
softball facilities at Elementary Schook, and improvement of the
existing tennis courts located there, he and City Manager Tiffany had
met this date with Schools Superintendent Commander, School Board
member Dunaway, School Board Director of Construction Licklighter,
and Elementary Principal McLean; That he would be appearing before
the School Board at their meeting to be held on Monday, April 25th,
along with the City Manager and local Tennis Coach, Jack Gaines,
and encouraged that as many Councilmen as possible, also attend;
and, That he had met with the various organizations in the city that
would be utilizing the facilities to solicit their participation, and
hoped to have a concrete proposal of their intentions within the
very near future.
TAX EQUALIZATION MEETING
Mayor Smoak advised that the Tax Equalization Committee would be
meeting with the County Commission on Thursday, April 28, 1977 in
the Commission Chambers at 1:00 P. M. with regards a finalization
of the results of the study just completed, and urged that as many
Council members as possible make effort to attend.
ORANGE BLOSSOM BREAKFAST
Councilman Schroedel reminded all present of the Orange Blossom
Breakfast to be held on Wednesday morning, sponsored by the Library,
and to announce the Library would be holding "Open House" during
the remainder of the day.
MINUTES NP�,`j<)(�
DOWNTOWN IMPROVEMENT PROGRAM
Mr. Phil Searles advised he had been involved with the City Manager
of Lake Wales with regards their method used in an improvement program
for the downtown area, and had consulted with Mr. Wavill, Lake County
Tax Assessor regarding appraisals/assessments of proposed downtown
area improvements, and would be calling a meeting of the downtown
merchants to consider the matter within the very near future. With
regards the unsightly condition of many of the planter boxes in the
downtown area, City Manager Tiffany was requested to pursue the
possibility of obtaining the services of a local organization, such
as the Garden Club, to maintain the planters as a club project.
DELAYED RETIREMENT APPROVAL: MRS. MILDRED DOLLAR
As per requirement of the Clermont Code of Ordinances, Mrs. Dollar
requested of approval for delayed retirement from May 8, 1977 to
July 31, 1977, and it was the recommendation of the City Clerk and
the City Manager that this be granted. Motion was made by Mayor
Smoak, seconded b Councilman Byrd and unanimousl carried t at
the request be granted.
LAKE APOPKA NATURAL GAS DISTRICT
Mr. Jack Sargent, City representative to the Lake Apopka Natural Gas
District, reported to Council of the third bond payment, due in
October of 1970, had now been paid, and though their current fiscal
year had been shortened by one month, it looked very favorable that
they would be able to make still another bond payment this current
fiscal year.
There being no further business to be brought before Council at this time, the meeting
was adjourned by Mayor Smoak at 8:45 P.M.
Claude E. Smoak, Jr., mayor
Dolores W. Carroll, City Clerk
1
TO: City Council
FROM: City Manager
SUBJECT: Delayed Retirement Approval
DATE: March 31, 1977
Mildred Dollar has announced
her plans to retire on July 31,
d
1977. This is about three months beyond her normal May 8 retirement
date.
Section 16-5(c) requires the City Clerk's recommendation and
City Council approval of delayed retirement "by reason of (the
employee's) special knowledge, relative efficiency, difficulty of
replacement, or other similar or extraordinary factors".
The City Clerk and I recommend that you approve Mrs. Dollar's
delayed retirement as requested.
LL
Gordon Tiffany
cc: City Clerk (April 19 Agenda)
TO: City Council
FROM: City Manager
SUBJECT: Revenue Sharing Planned Use Public Hearing
DATE: April 15, 1977
Attached is a statement of Federal Revenue Sharing (FRS) funds that
must be obligated for the current fiscal year.
At the time of budget preparations last summer it was not tertian
that the FRS program would be continued by Congress. Consequently only FRS monies
to be received through December (Entitlement Period 7) were obligated in our
planned use report and budgeted.
We expect unobligated FRS funds through the end of the current fiscal
year to total $48,965. The new FRS program requires a public hearing on
the planned use of this money before expending it.
If all $48,965 is obligated for street maintenance, almost all of
our current street maintenance program would be financed by FRS and Road and
Bridge monies. I recommend obligating the anticipated $48,965 in Federal
Revenue Sharing for street maintenance.
Gordon Tiffany
Attachment
cc: City Clerk (4/19/77)
FEDERAL REVENUE SNARING
Balance of Funds on [land 3/31/77 $76,883
Amounts obligated
Street Resurfacing Resolution 11258 $28,785
Resolution #277 28,097
56.882
Unobligated Balance 3/31/77--��_
Source of Unobligated Balance
Funds received in excess of estimate
Resolution #258 $ 547.00
Resolution #277 127.00
Interest
Excess of obligation over actual expense
Payment received January 77
Unobligated,,balance 3/31/77
Amount available for obligation
Unobligated balance 3/31/77
Estimated payment; April
July
Estimated unobligated funds FY 76/77
674.00
4,229.00
1,059.00
14,039.00
$ 20,001.00
$ 20,001.00
14,482.00
14,482.00
$ 48,965.00