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04-19-1977 Supporting DocumentsMINUTES N9 1-.397 REGULAR MEETING A Regular Meeting of the City Council of the City of Clermont was held in the Council Chambers on Tuesday, April 19, 1977. The meeting was called to order at 7:30 P. M. by Mayor Claude E. Smoak, Jr., with the following members present: Councilmen Byrd, Schroedel, Honey, and Blackburn. Others officials present were: City Manager Tiffany, City Attorney Baird, City Clerk Carroll, Finance Director Sanchez, Director of Community Services Smythe, Director of Community Development Nagel, and Chief of Police Tyndal. Others present were the Messrs. Czech, Judy, Sargent, and Searles. The invocation was offered by Councilman Byrd, followed by repeating of the Pledge of Allegiance in unison by those present. The Minutes of the Regular Meeting held April 12, 1977, were approved as written. VISITORS WITH BUSINESS Following consultations with City Manager Tiffany regarding the parking area for the proposed addition to his Real Estate Office at 300 East Highway 50, Mr. Max Judy presented a revised Plot Plan for Council's perusal, and formally requested the closing of Bowman Street, between State Road 50 and Highland Avenue, and, the offer for sale of the city owned property lying immediately west of said Bowman Street. At the request of Council previously, City Manager Tiffany submitted a minimum cost figure of 60Q per square foot for the city property, based on comparable sales in the area and in consideration of the property not being buildable lots. In further support of his commitment for development of the proposed addition as presented, Mr. Judy agreed to the development being under a Conditional Use Permit, should the street be closed and he be the successful bidder of the city property. With regards a further safety factor in channeling traffic to and from State Road 50 at the signaliza- tion light proposed for the intersection of State Road 50 and East Avenue, it was consensus of Council that Drew Street, between State Road 50 and Highland Avenue, also be closed. Motion was made by PLANNED USE FOR FEDERAL REVENUE SHARING FUNDS PUBLIC HEARING City Manager Tiffany advised of anticipated Federal Revenue Sharing Funds that have not been obligated, to total $48,965.00 through the end of the current fiscal year, and he recommended that they be pledged for the current street improvement program. There being no one present who voiced objection, motion was made by Councilman Blackburn, seconded by Councilman Honey and carried that the City Managers recommendation be accepted. PIANO: JENKINS AUDITORIUM Councilman Schroedel advised of the irreparable condition of the city owned piano at the Jenkins Auditorium, and inasmuch as there is need for one at a majority of the functions held in the auditorium, suggested that Council consider replacing it. It was the suggestion of Councilman Byrd that this matter be considered during preparation of next fiscal year's budget. Mr. Phil Searles, Executive Secretary of the Chamber of Commerce, advised of a problem existing in the building for storage of the piano when not in use, rather than being continually moved from MINUTES N91,398 place to place as at the present time. It was the suggestion of Councilman Byrd that this matter be referred to City Manager Tiffany for his investigation and recommendation. STREET IMPROVEMENT PROGRAM City Manager Tiffany reported that the heater -planing segment,of the street improvement program was in progress, with the Seventh Street, between DeSoto Street and Highway 50 having been completed this date, and, that the resurfacing segment by Macasphalt Corpora- tion would begin on Wednesday morning at 9:00 A. M. TRASH PICK-UP Mayor Smoak expressed appreciation for the concentrated efforts expended recently in removal of the excessive amount of trash throughout the city generated from the previous freezing conditions. MARSHLAND STUDY City Manager Tiffany advised the first testing in the marshland study would begin on May 2nd. It was the suggestidiof Mayor Smoak that in addition to members of the Lake County Pollution Control Board, that the Members of the Lake Waterways Authority and County Commission be formally invited to view the initial testing on -site, followed by a luncheon. Motion was thereupon made by Mayor Smoak to that effect, seconded by Councilman Blackburn and unanimously carried. The matter was then referred to City Manager Tiffany to make the necessary arrangements. PROPOSED ADDITIONAL SOFTBALL FACILITIES Mayor Smoak advised that in further pursuit of constructing additional softball facilities at Elementary Schook, and improvement of the existing tennis courts located there, he and City Manager Tiffany had met this date with Schools Superintendent Commander, School Board member Dunaway, School Board Director of Construction Licklighter, and Elementary Principal McLean; That he would be appearing before the School Board at their meeting to be held on Monday, April 25th, along with the City Manager and local Tennis Coach, Jack Gaines, and encouraged that as many Councilmen as possible, also attend; and, That he had met with the various organizations in the city that would be utilizing the facilities to solicit their participation, and hoped to have a concrete proposal of their intentions within the very near future. TAX EQUALIZATION MEETING Mayor Smoak advised that the Tax Equalization Committee would be meeting with the County Commission on Thursday, April 28, 1977 in the Commission Chambers at 1:00 P. M. with regards a finalization of the results of the study just completed, and urged that as many Council members as possible make effort to attend. ORANGE BLOSSOM BREAKFAST Councilman Schroedel reminded all present of the Orange Blossom Breakfast to be held on Wednesday morning, sponsored by the Library, and to announce the Library would be holding "Open House" during the remainder of the day. MINUTES NP�,`j<)(� DOWNTOWN IMPROVEMENT PROGRAM Mr. Phil Searles advised he had been involved with the City Manager of Lake Wales with regards their method used in an improvement program for the downtown area, and had consulted with Mr. Wavill, Lake County Tax Assessor regarding appraisals/assessments of proposed downtown area improvements, and would be calling a meeting of the downtown merchants to consider the matter within the very near future. With regards the unsightly condition of many of the planter boxes in the downtown area, City Manager Tiffany was requested to pursue the possibility of obtaining the services of a local organization, such as the Garden Club, to maintain the planters as a club project. DELAYED RETIREMENT APPROVAL: MRS. MILDRED DOLLAR As per requirement of the Clermont Code of Ordinances, Mrs. Dollar requested of approval for delayed retirement from May 8, 1977 to July 31, 1977, and it was the recommendation of the City Clerk and the City Manager that this be granted. Motion was made by Mayor Smoak, seconded b Councilman Byrd and unanimousl carried t at the request be granted. LAKE APOPKA NATURAL GAS DISTRICT Mr. Jack Sargent, City representative to the Lake Apopka Natural Gas District, reported to Council of the third bond payment, due in October of 1970, had now been paid, and though their current fiscal year had been shortened by one month, it looked very favorable that they would be able to make still another bond payment this current fiscal year. There being no further business to be brought before Council at this time, the meeting was adjourned by Mayor Smoak at 8:45 P.M. Claude E. Smoak, Jr., mayor Dolores W. Carroll, City Clerk 1 TO: City Council FROM: City Manager SUBJECT: Delayed Retirement Approval DATE: March 31, 1977 Mildred Dollar has announced her plans to retire on July 31, d 1977. This is about three months beyond her normal May 8 retirement date. Section 16-5(c) requires the City Clerk's recommendation and City Council approval of delayed retirement "by reason of (the employee's) special knowledge, relative efficiency, difficulty of replacement, or other similar or extraordinary factors". The City Clerk and I recommend that you approve Mrs. Dollar's delayed retirement as requested. LL Gordon Tiffany cc: City Clerk (April 19 Agenda) TO: City Council FROM: City Manager SUBJECT: Revenue Sharing Planned Use Public Hearing DATE: April 15, 1977 Attached is a statement of Federal Revenue Sharing (FRS) funds that must be obligated for the current fiscal year. At the time of budget preparations last summer it was not tertian that the FRS program would be continued by Congress. Consequently only FRS monies to be received through December (Entitlement Period 7) were obligated in our planned use report and budgeted. We expect unobligated FRS funds through the end of the current fiscal year to total $48,965. The new FRS program requires a public hearing on the planned use of this money before expending it. If all $48,965 is obligated for street maintenance, almost all of our current street maintenance program would be financed by FRS and Road and Bridge monies. I recommend obligating the anticipated $48,965 in Federal Revenue Sharing for street maintenance. Gordon Tiffany Attachment cc: City Clerk (4/19/77) FEDERAL REVENUE SNARING Balance of Funds on [land 3/31/77 $76,883 Amounts obligated Street Resurfacing Resolution 11258 $28,785 Resolution #277 28,097 56.882 Unobligated Balance 3/31/77--��_ Source of Unobligated Balance Funds received in excess of estimate Resolution #258 $ 547.00 Resolution #277 127.00 Interest Excess of obligation over actual expense Payment received January 77 Unobligated,,balance 3/31/77 Amount available for obligation Unobligated balance 3/31/77 Estimated payment; April July Estimated unobligated funds FY 76/77 674.00 4,229.00 1,059.00 14,039.00 $ 20,001.00 $ 20,001.00 14,482.00 14,482.00 $ 48,965.00