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02-24-1977 Supporting DocumentsMINUTES REGULAR MEETING NQ 1.381 The third regular scheduled meeting of February 1977 was held in the Jenkins Auditor- ium on Thursday, February 24, 1977. The meeting was called to order at 7:30 P. M. by Mayor Claude E. Smoak, Jr., with the following members present: Councilmen Honey, Byrd, Blackburn, and Schroedel. Other officials present were: City Manager Tiffany, City Attorney Baird, City Clerk Carroll, Finance Director Sanchez, Director of Community Services Smythe, Director of Public Utilities Davis, Director of Community Development Nagel, and Chief of Police Tyndal. The meeting was held immediately prior to a city sponsored "Town Hall" meeting, and there was a large group of interested citizens present. The invocation was offered by Councilman Byrd, followed by repeating of the Pledge of Allegiance in unison by those present. The Minutes of the Regular Meeting held February 15, 1977, were approved as written. CITY MANAGER'S REPORT City Manager Tiffany reported that the street name replacement program had been completed this week with the exception of a very few that wouldbe replaced as soon as posts for them had been received; That another chemical treatment of the Seminole Well had been completed, and water sampling was now underway; That physical construction of the marshland study project had begun on Tuesday, utilizing prison labor as an economy measure; and, That on bid deadline date of February 22nd for the street leveling portion of the street improvement program, only a single bid had been submitted, however it appeared to be a favorable one, and - would be on the March 8th council meeting agenda for consideration. MAYOR'S REPORT Mayor Smoak reported on the progress of the Tax Equalization Committee, advising the next meeting would be held on Monday at which time the budgeted line items of the offices of the sheriff and engineer would be reviewed. Mayor Smoak further advised that, hopefully, upon completion of the Committee's work, some relief will be generated to city tax payers who are paying county ad valorem taxes while at the same time are not receiving the same level of services as county residents. PAYMENT OF BILLS Motion was made by Councilman Blackburn, seconded by Councilman Byrd and unanimously carried, that the bills be paid. A copy is attached hereto. COMMUNICATIONS City Clerk Carroll advised of a request received from the Clermont High School FhA Chapter to sponsor a dance in the Jenkins Auditorium on March 26, 1977 between the hours of 8:00 P. M. and 12 midnight. Motion was made by Councilman Byrd seconded by Councilman Hone and unanimously carried that the request be granted pruviueu a,i rules and regulations as pertains to dances held in the auditorium are met. City Clerk Carroll advised of a request received from the Apostolie Fiel Club (Jesus H. Lazana) to sponsor a dance in the Jenkins Auditorium on March 12, 1977 between the hours of 8:00 P. M. and MINUTES M 1382 12;00 midnicht. Motion was madn. b Councilman Olackburn seconded Counc( man Schroedcl_an unan mous carte tat t e request b0-grant-ei rovfile' all rues an roslulat ons as Perta ns to ances in tfie au�hc for um are met City Clerk Carroll advised of a request received from the Kiwanis Club of Clermont, Inc. to use the portion of Montrose Street between Lake Avenue and West Avenue on April 30th to sponsor a "Flea Market". Motion was made b Councilman Blackhurn seconded b Councilman Sc roedel an unan mous V carte ,Cat t e request a grante . CONSULTING ENGINEER SC•LECTION City Attorney Baird advised that the Florida Consultant's Competitive Negotiation Act does not prohibit approval of a contract for a City Engineer without following procedures in the Act as long as no single project exceeds $100,000 for construction or $5,000 for planning. The immediate and near future projects of the city are within these figures, however it was the recommendation of City Manager Tiffany that procedures of the State Act be followed, and he submitted a recommended ranking of three applicant firms as follows: (1) Springstead & Associates, Leesburg (2) Bowyer -Singleton & Associates, Orlando (3) Dawkins & Associates, Orlando Motion was made by Councilman Byrd seconded by Councilman Honey and unanimously carried that the Manager s recommendation to follow procedures of the State Act in engaging an engineer be accepted. Mr. John Springstead of Springstead & Associates, the recommended top ranking firm, was present at the meeting and was invited to review the proposed agreement for engineering services as submitted by his firm. During review of the proposal, the following amendments were requested by Council and agreeable to Mr. Springstead: Section 1-02. Project Area The Project area shall consist of the Corporate Limits of the City and any other area served by the City or in which the Cit undertakes a Project which neeTs engineering services. Section 2-01. Compensation for Services (g) On any Project undertaken by the City for which engineer- ing services are provided, City may, at its option, retain a sum of 10% of the total engineering fee until such time as all governmental and regulatory agencies have approved the Project and the City accepts same. Motion was made by Councilman Byrd seconded by Councilman Honey and unanimously carried that the proposed agreement as submitted and amended2 be accepted and executed by the appropriate persons. MINUTE't) N91383 RESOLUTIONS ORDINANCES Councilman Blackburn offered and moved the adoption of a RESOLUTION of THE CITY COUNCIL OF THE CITY OF CLE•RMONT, LAKE COUNTY, FLORIDA, RECOMMENDING ROAD PRIORITY IMPROVEMENTS TO BE SUBMITTED TO THE BOARD OF COUNTY COMMISSIONERS, LAKE COUNTY, FLORIDA, IN CONNECTION WITH THE DEPARTMENT OF TRANSPORTATION FIVE-YEAR ROAD PLAN and the motion was seconded by Councilman Schroedel and unanimously carried. The RESOLUTION was read by City Clerk Carroll, and the Number 209 assigned eo it. The recommended improvements as contained in the RESOLUTION are: (1) The scheduled improvements to State Road 50, including new traffic signals at the Highways intersection with Bloxam Avenue, East Avenue, and Eighth Street. (2) Improvement to SR 561 by relocating the highway onto the abandoned railroad right-of-way between 2nd Street and West Avenue, and by rerouting the section now on Eighth Street to West Avenue. Councilman Honey introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, REGULATING SOLICITATIONS FOR CHARITABLE, PATRIOTIC, PHILANTHROPIC AND OTHER PURPOSES: REQUIR- ING REGISTRATION OF THOSE ENGAGED IN SOLICITATIONS FOR ANY PURPOSE: PROHIBITING SOLICITATIONS BY FALSE OR FRAUDULENT STATEMENTS: REPEALING ALL ORDINANCES IN CONFLICT HEREWITH: PROVIDING FOR SEVERABILITY: PRO- VIDING FOR AN EFFECTIVE DATE: AND PROVIDING FOR PUBLICATION, and the ORDINANCE was read for a first reading by Mayor Smoak, by title only. There being no further business to beLrought before the Council at this time, the meeting was adjourned by Mayor Smoak to a "Town Hall Meeting", and all present were urged to remain and participate. Claude E. Smoak, F Do16�roll�k APPLICATION Application is hereby made for the use of the Clermont Jenkins Civic Auditorium on � �/ between the hours of ._— 7 1'110 dunce 1s sponsored by and the following named four or more persons will be in attendance as chaperones: Q3 I/We understand that I/We are to pay a rental fee of $2.00 per hour with a minimum of $6.00. I/We further understand and agree that I/We am/are responsible for any vandalism, or damage to the building and/or fixtures and as assurance of such responsibility I/We are pasting $50.00 as surety with the Chamber of Commerce Secretary. It is my/our understanding that the $50.00 surety, less rental fees, will be returned to me/us within -five days following the dance providing that the auditorium and/or ffixLuras are not damaged. Date f-Eb a3 (I?7 Oco.01v5 Civic pol i-, ior; ' r , I I .1"k (20 1,11i.it ':c 0at Liiat Uiu "wa c" rea 63.1 1-ek?,i 11 ..;tlliri five Jays folloWilill are ,lot daill"I'led. imi/or r i x txvt Z" Kiwanis Club Of Clermont, Inc, P. O. BOX 114 CLERMONT. FLORIDA 32711 �1oun.1ud 1926 February 24th, 1977 City Council City of Clermont Sire: We would like to request the members of the Council and the City of Clermont for the use of public street for a Kiwanis Club Project. We are taking on the project of a Plea Market type event to promote community interest in Clermont and to attract other people to our area. The area involved would be on Montrose Avenue between West Avenue and Lake Avenue and the lot next to Cooper Memorial Library. The date of the request would be for April 30th, 1977. We hope that the council will act favorably on our request. S�-ere y ours, E. Ll ug tine Project airman ELA/saj I ... _, TO: City Council FROM: City Manager SUBJECT: Consulting Engineer Selection DATE: February 18, 1977 Several weeks ago 1 sent notices to seven Lake and Orange County engineering firms listed as doing municipal engineering work. An announcement appeared in the FLORIDA REGISTER (engineering newsletter) and thirteen firms have responded to date. We need a ConsultingEngineer for three current projects: (1) design of the ties cation Broome R 50. We willalsoireengineering n�rqubdivision vwork fromiew, and (timettoitime for odesign of rk onS plans, and advice on operations and ordinance review. I believe that we should retain an engineering firm as City Engineer. The ad- vantage of having an engineer on retainer is that he would be available to us at any time including advice on day-to-day operations. The engineer would be familiar with our City operation and with rapidly -changing materials and methods. The City Attorney advises that the Florida Consultant's Competitive Negotiation Act does not prohibit approval of a contract for a City Engineer without following procedures in the Act as long as no single project exceeds $100,000 for construction or $5,000 for planning. You may wish to follow the procedures set out in the Act, however. Require- ments for notice and advertisement have already been met. The next step is for the top three firms to be identified, and then to negotiate (interview) starting with the top -ranked firm. If you elect to follow this procedure, I recommend the following ranking of the applicant firms: (1.) Springstead and Associates Leesburg. This is a one -engineer firm. Mr. Springstead impressed me as having knowledge in the wide range of municipal engineer- ing areas. His location and familiarity with local agencies with which we deal are advantages. By retaining a one -engineer firm, we are assured that our work would not be delegated to less qualified staff engineers as in a large firm. (2.) Bowyer -Singleton & Associates Orlando. This is a fairly larqe firm providing comprehensive engineering and surveying services. They have a branch office in Tavares. The advantage of employing this firm would be their extensive in-house capabilities. (3.) Dawkins and Associates, Orlando. Dawkins is knowledgeable about our Clermont utilities operation by virture of their work here in the past, and have apparently done a good job. We have developed a good working relationship with the engineer assigned to us, Ron Rector. Ten other firms applied for our engineering work. Those firms are (in no order of preference): (1) Sverdrup & Parcel, Gainesville; (2) Kuhrt & Associates, Orlando; (3) Craven, Thompson & Associates, Pompano Beach; (4) George F. Young, Inc. St. Petersburg; (5) Glace and Radcliffe, Inc. Winter Park; (6) Briskey Engineering Co., Winter Park; (7) Initial Industries, Inc., Orlando; (8) Watson and.Company, Orlando; (9) Richard 0. Newman, Leesburg; and (10) VTN Inc., Orlando. 'I i Page 2 Consulting Engineer Selection February 18, 1977 (Also expressing an interest was the firm of Post, Buckley, Schuh, & Jernigan, Orlando. However, since this firm is working on a proposed subdivision in Clermont they did not apply to avoid a conflict of interest.) Any of the above firms could do a good job as our engineer. It was difficult to select the top three. Materials submitted by the firms are available in my office for your inspection. I recommend that you elect to follow the procedures outlined in the State law, and that you accept the ranking of the top three firms as recommended above. I would then notify the top three firms of their ranking, and invite the top firm to meet with you at a public meeting (probably a work session) during the week of February 28 - March 4, for an interview. If you decide to retain the top -ranked firm, there is no need to interview the other firms. Gerd n Tiffany cc City Clerk (2-24-77 Agenda) TO: City Council FROM: City Manager SUBJECT: DOT 5-Year Road Plan DATE: February 22, 1977 Monday we received a letter from the County Engineer requesting pro- posed State road projects for the UOT 5-year plan. We must submit our proposals by March 1, in resolution form. Because of this deadline it is necessary to bring this matter up for discussion even though it is not on the agenda. Last year we submitted three requests: (1) four -lane SR 50; (2) traffic control at Bloxam - 50 and East - 50; and (3) uniform 35 M.P.H. limit on SR 50 through the City. The first of these two requests are expected within the next two years. Number 3 should be looked into after the road is improved. We have the following State Roads in the City: (1) SR 25 (Highway 27) MSR 50 SR 561 (Lake Minneola Drive to 8th to Minneola Avenue to 12th Street to Minnehaha.) (4) SR 561A (12th Street north of Minneola Avenue) Our major problems (except for SR 50 which is programmed for improvement -- already) are on SR 561. This route passes Jaycee Beach with considerable parking and traffic problems in the summer months. The 90 degree turn at the fishing pier is bad. There are structural problems in the West Lake area. I propose that we request the State to reconstruct SR 561 between 2nd Street and 8th Street on the old railroad right-of-way. (We would retain the majority of the existing pavement as parking.) The curve at the fishing pier should be improved,or preferably, the road should be extended through to West Avenue and from there to Minneola Ave. Requests must be in resolution form in order of priority. Gordon Tiffany cc: City Clerk (2-24-77 Agenda) ACCOUNTS PAYABLE FEBRUARY 1977 GENERAL FUND Armstrong Smith Points (Paint) 12.90 r Fisher Butteries By I ( Auto Maint Parts) 47.47. Bureau of Business Practice (Posters) 13.89 Bob Wade Ford, Inc. (Shift Grummet) .50 Cal 1100strom (Rental Fee) 175.00 Carroll Gas (Petroleum Products) 7.00 Crest Restaurant (Prisoner Manlo) 27.75 Clements' (Post Control -Jail) 10.00 Clermont Realty, Inc. Land Fill Appraisal) ( PP 175.00 Duet -Tex Service (Janitorial Supplies) 16.10 Ed Revis Auto Parts (Tire Rim) 10.00 Eckerd Drugs (Film Prints) 19.69 Fla. Telephone Corp. (Utilities) 361.72 (Utilities) 4689.17 Fla. Power Corp. (Legal Fees-$232.00;Reimbursable-$50.00) 282.00 Rovis & Baird 75.00 Harry P. Lew, Inc. (Rain Uniforms) J. H. Mathews (Memorials) 15.00 Kathy Lynn Restaurant (Prisoner Meals) 47.25 Konsler Steel Co. (Oxygen) 16.04 (A/C Maint.) 96.00 Kennedy Co. 766.50 Lake County Public Works (Landfill Charges) Municipal Equip. Co. (Elevator Drive Sprocket) 168.85 Motorola, Inc. (Radio Maint.) 105.50 " Maddens Electrical Service (Repair Hosp. Sign) "-18.80--..-_-'- McCain Sales of Florida (Brackets) 580.00 Macasphalt Corporation (Asphalt Mix) 53.25 Orlando Paving Co. (Asphalt) 165.48 Plectron Corp. (AC Cord) 7.61 Sarlo Power Mowers (Lawn Mower) 109.95 The Lawman (Criminal Handbooks) 15.00 The Wall Street Journal (Subscription) 44.72 Valbro Business Forms (Payroll Checks- $110.00 Reimbursable) 141.19 W. M. Teal (Petroleum Products) 622.81 The American City & County (Subscription) 25.00 Western Auto (Screws & Washers) •98 (Final Billing) 385.00 Xerox Queen's Roofing Co. (Roof -Jenkins Auditorium) 4988.00 14296.12 UTILITIES DEPARTMENT Curtin Matheson Scientific (Maint. Supplies) 164.03 Fla.Telephone Corp. (Utilities) 83.50 Fla. Power Corp. (Utilities) 4360.96 Hughes Supply (Fire Hydrant, Fittings, & Curb Stop) 466.32 Moreland Chemical Co. (Hydrogen Peroxide) 385.70 Olivenbaum Insurance Agency (Insurance-Sem. Well) 10.00 Orlando .Co. (Asphalt) 31.78 c ,,'Paving Sta Con;Znc. (Heater Switches) 15.00' y 5517.29 rv�t � f r r 4