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01-18-1977 Supporting DocumentsMINUTES N91371 REGULAR MEETING A Regular Meeting of the City Council of the City of Clermont was held in the Council Chambers on Tuesday, January 18, 1977. The meeting was called to order at 7:30 P. M. by Mayor Claude E. Smoak, Jr., with the following members present: Councilmen Byrd, Honey, Schroedel, and Blackburn. Other officials present were: City Manager Tiffany, City Clerk Carroll, Finance Director Sanchez, Director of Community Services Smythe, Director of Public Utilities Davis, and Chief of Police Tyndal. Others present were: The Messrs. Sargent, Meginley, and Sentinel/Star representative Sanchez. The invocation was given by Councilman Byrd, followed tY repeating of the Pledge of Allegiance in unison by those present. The Minutes of the Regular Meeting held January 11, 1977, were approved as written. SANITARY SEWER SYSTEM OFFENSIVE ODORS Utilities Director Davis was present to apprise Council that the offensive odors emanating from the sanitary sewer system in various areas of the city, was due to a low rate of flow In the sewer lines in those areas, causing formation of an explosive and poisonous gas. Mr. Davis advised that immediate steps of a hydrogen peroxide treatment would be taken to correct the situation. LAKE COUNTY LEAGUE OF CITIES QUARTERLY MEETING Mayor Smoak reminded all present of the quarterly meeting of the Lake County League of Cities to be held in Mount Dora on Wednesday evening, January 19th, to which all elected county officials had been invited as special guests and would be ex- tended recognition for their services to the residents of Lake County. COOPER MEMORIAL LIBRARY Councilman Schroedel, liaison representative to the Library Board, reported briefly on his attendance at their regular meeting as follows: That April Orange Blossom Breakfast would be sponsored by the Library, and inasmuch as the cost had in- creased to approximately $100.00, financial assistance would be solicted of the "Friends of the Library" as previous costs sponsorship had been bo m e b• the individual members of the for spon p y committee; and, That book circulation had increased from 23,000 in 1973 to 32,000 in 1976. COMMITTEE APPOINTMENTS Mayor Smoak announced the appointment of Mr. William Dailey to the chairmanship of The "208" Planning Committee, and The Lakes Improvement Committee, with the appointment of additional memberships to be made in the very near future. Mayor Smoak advised he did not have a potential appointee in mind for the Comprehensive Planning Committee, and urged that City Manager Tiffany and members of Council consider the matter and submit their suggestions to him. MINUTE'S N4 1372 FUNCTIONS POLICY City Manager Tiffany submitted a revised suggested policy statement on functions of the p & Z Commission wherein language was included to clarify the Planning aspect of the commission, and the functions of theP & Z that will be effective under the city's comprehensive plan when adopted, for Council's considera- tion. Motion was made by Councilman Blackburn,_ seconded by for Smoak an unanfnously carried t at t e revised suggested 1? 01 cy e a o ted� WETLAND STUDY PROPOSAL It was the suggestion of Mayor Smoak that the research proposal of fromhtreatedrsity of nunicipaliorida wastewatehr bycJfreshwaards mteral of nutrients marshes,b accepted, and the cost to to city @ $25,000 be borne with the funds derived from the settlement on effluent disposal and mal- functioning of the existing polishing ponds by Michael s-Stiggins, Inc. It was further suggested by Mayor Smoak that the following stipulations be incorporated in the contractual agreement: (1) That the contractual time period of fifteen months begin at such time as the City of Clermont and the University of Florida are in a position to actually begin construction of the facility; and, (2) That the contractual agreement become Null and Void unless all the necessary permits from all the necessary regulatory agencies have been obtained. Motion was made b Councilman Blackburn seconded b Councilman B rd and unan mously carried t at t e proposal be accepted with, the sti ulations as suggested b Ma or Smoak, and the proper person be authorized to execute swine. UTILITIES RELOCATION ENGINEERING City Manager Tiffany advised of a communication received from the Florida Department of Environmental Regulation requiring that the City engage the services of a professional engineer registered in the State of Florida for the utilities relocation project necessary in the State Road 50 improvement program, and requested authorization to proceed with contacting several engineers as a first stop toward selecting one for the work. Motion was made by Councilman Byrd seconded by Councilman So roedel an unanimously carried that the request of the City manager be authorized. There being no further business to be brought before the Council at this time, the meeting was adjourned by Mayor Smoak at 8:10 P. M. w Dorores W. Carroll Jerk Claud . Smoak, Jr., Mayor TO: City Council FROM: City Manager SUBJECT: Utilities Relocation Engineering DATE: January 10, 1977 We have been notified by the Florida Department of Environmental Regulation that our utilities relocation work that is required by the Florida Department of Transportation's State Road 50 project must comply with DER regulations. Among those regulations is "that engineering plans and applications must be prepared, signed, and sealed by a professional engineer registered in the State of Florida." The DER must approve our plans prior to our construction. We are affected by three segments of the SR 50 project: (1) Orange County Line to U. S. 27 - one water line to be relocated as soon as possible, (2) U. onessewerto SR line,5and severalwater manholenes to be adjustmentsltoabed, completed August to October, 1977, and (3) SR 561 to Groveland - utilities relocation requirements not yet determined. As plans are prepared we may find that it will be cheaper to contract out some utilities relocation work instead of hiring temporary skilled labor. Florida's "Consultant's Competitive Negotiating Act" sets procedures for hiring engineers when construction cost will exceed $100,000 or when planning will cost over $5,000. Our utilities relocation work will not approach these costs, so we are not bound to the selection procedure set out in the law. I request authorization to contact several engineers as a first step toward selecting one for our utilities relocation work. ' 7Y _ Gordon Tiffany cc: City Clerk (1-18-77 Agenda) TO: City Council FROM: City Manager SUBJECT: P&Z Functions Policy Statement DATE January 13, 1977 The following language is submitted as a suggested policy statement on Planning and Zoning Commission Functions, revised in line with your January 11 request: The functions of the Clermont Planning and Zoning Commission are (1) to fulfill functions given to it by ordinance, includ- ing initiating and reviewing proposed zoning amendments, (2) to conduct studies and to make recommendations to the City Council on subjects referred to it by the Council, and (3) to serve as the Local Planning Agency after adoption of the of the City's Comprehensive Planning Act, . The Planning functions of the Commission are directly related to zoning and, when functioning as t{ie designated Local Planning Agency, are those duties assigned by State Law. The City Manager serves as staff to the Commission. Individual Commissioners, because of their, special knowledge of City concerns, are encouraged to make suggestions to City Council members or to the City Manager as appropriate for the benefit of the City. A��� Gordon Tiffany cc: City Clerk (1-18-77 Agenda) ACCOUNTS PAYABLE JAN. 1977 GENERAL FUND Bob Wade Ford (coupling) $9.41 Clermont Hardware (tape, hoe and glasses) 7.91 Clermont High School (yearbook ad) 35,00 Cal Hegstrom (copier rental and supplies) 211.00 Callaghan G Co. (Legal books) 79.00 Central Industrial Sales (chains for street sweeper) 567.99 Clements Pest Control (pest control) 10.00 Dust Tex (Janitoridl supplies) 25.70 Eckerd' Drugs (Film, Tape) 31.16 Engels (Police uniforms) 225.40 Florida Power Corp. (Utilities) 4362.16 Florida Telephone Co. (Utilities) 326.05 Fifth'St. Grocery (Prisoner supplies) 4.97 Gem Chemical (Janitorial supplies) 22.66 Hanks Elec. Co. (Heaters) 68.25 Highway Equip 6 Supply (Equipment malnt.) 29.37 Harry Lou (Uniforms) 13.50 Hovis 6 Baird (Legal services) 181.45 Jean Winston (Zoning maps) 6.00 IBM (Office supplies) 17.10 Institute of Government (Publications) 10.00 Konsler Steel (oxygen) 16.o4 Lake Apopka Natural Gas (Utilities) 109.75 Lanier Business Products (Office supplies) 33.76 Municipal Equip. Co. (Sprockets) 90.22 McCain Sales (Street name signs) 501.27 Orlando Paving (Asphalt) 74.06 Sears, Roebuck t Co. 59.80 Sirchle Labs. (Chemicals) 32.03 Safety Equipment Co. (Safety Vests and rack) 42.12 Safety Lites (Batteries, Lens L Bulbs) 30.70 Texaco (Petroleum products) 63.80 Traffic Institute (Traffic Template) 22.25 Wm.`M. Teal (Petroleum Products) 1170.94 849o.82 11 Utilities Fund B 6 II Solos (Motors) Clermont Medical Center (Injections) Davis 1loter r, Supply (Snddle) FIorldo Power Corp. (Utilities) Florida Telephone Co. (Utilities) Highway Equipment a Supply (Blades) Hughes Supply Co. (PlPal Jackson & Sons (Repairs) Orlando Paving Co. (Asphalt) Sears, Roebuck (Uniforms) Valbro Business Forms (Billing Cords) 150.00 12.00 81.00 4D69.70 75.81 75.98 Ih1.47 33.50 21 .98 . 69.30 •, 291.83 5022.57