01-18-1977 Supporting DocumentsMINUTES N91371
REGULAR MEETING
A Regular Meeting of the City Council of the City of Clermont was held in the Council
Chambers on Tuesday, January 18, 1977. The meeting was called to order at 7:30
P. M. by Mayor Claude E. Smoak, Jr., with the following members present: Councilmen
Byrd, Honey, Schroedel, and Blackburn. Other officials present were: City Manager
Tiffany, City Clerk Carroll, Finance Director Sanchez, Director of Community Services
Smythe, Director of Public Utilities Davis, and Chief of Police Tyndal. Others
present were: The Messrs. Sargent, Meginley, and Sentinel/Star representative
Sanchez.
The invocation was given by Councilman Byrd, followed tY repeating of the Pledge of
Allegiance in unison by those present.
The Minutes of the Regular Meeting held January 11, 1977, were approved as written.
SANITARY SEWER SYSTEM OFFENSIVE ODORS
Utilities Director Davis was present to apprise Council that
the offensive odors emanating from the sanitary sewer system
in various areas of the city, was due to a low rate of flow
In the sewer lines in those areas, causing formation of an
explosive and poisonous gas. Mr. Davis advised that immediate
steps of a hydrogen peroxide treatment would be taken to
correct the situation.
LAKE COUNTY LEAGUE OF CITIES QUARTERLY MEETING
Mayor Smoak reminded all present of the quarterly meeting of
the Lake County League of Cities to be held in Mount Dora on
Wednesday evening, January 19th, to which all elected county
officials had been invited as special guests and would be ex-
tended recognition for their services to the residents of
Lake County.
COOPER MEMORIAL LIBRARY
Councilman Schroedel, liaison representative to the Library
Board, reported briefly on his attendance at their regular
meeting as follows: That April Orange Blossom Breakfast would
be sponsored by the Library, and inasmuch as the cost had in-
creased to approximately $100.00, financial assistance would
be solicted of the "Friends of the Library" as previous costs
sponsorship had been bo m e b• the individual members of the
for spon p y
committee; and, That book circulation had increased from 23,000
in 1973 to 32,000 in 1976.
COMMITTEE APPOINTMENTS
Mayor Smoak announced the appointment of Mr. William Dailey to
the chairmanship of The "208" Planning Committee, and The Lakes
Improvement Committee, with the appointment of additional
memberships to be made in the very near future.
Mayor Smoak advised he did not have a potential appointee in
mind for the Comprehensive Planning Committee, and urged that
City Manager Tiffany and members of Council consider the matter
and submit their suggestions to him.
MINUTE'S N4 1372
FUNCTIONS POLICY
City Manager Tiffany submitted a revised suggested policy
statement on functions of the p & Z Commission wherein language
was included to clarify the Planning aspect of the commission,
and the functions of theP & Z that will be effective under the
city's comprehensive plan when adopted, for Council's considera-
tion. Motion was made by Councilman Blackburn,_ seconded by
for Smoak an unanfnously carried t at t e revised suggested
1? 01 cy e a o ted�
WETLAND STUDY PROPOSAL
It was the suggestion of Mayor Smoak that the research proposal
of fromhtreatedrsity of nunicipaliorida wastewatehr bycJfreshwaards mteral of nutrients
marshes,b
accepted, and the cost to to city @ $25,000 be borne with the
funds derived from the settlement on effluent disposal and mal-
functioning of the existing polishing ponds by Michael s-Stiggins,
Inc. It was further suggested by Mayor Smoak that the following
stipulations be incorporated in the contractual agreement:
(1) That the contractual time period of fifteen
months begin at such time as the City of
Clermont and the University of Florida are in
a position to actually begin construction of the
facility; and,
(2) That the contractual agreement become Null and
Void unless all the necessary permits from all
the necessary regulatory agencies have been
obtained.
Motion was made b Councilman Blackburn seconded b Councilman
B rd and unan mously carried t at t e proposal be accepted with,
the sti ulations as suggested b Ma or Smoak, and the proper person
be authorized to execute swine.
UTILITIES RELOCATION ENGINEERING
City Manager Tiffany advised of a communication received from
the Florida Department of Environmental Regulation requiring that
the City engage the services of a professional engineer registered
in the State of Florida for the utilities relocation project
necessary in the State Road 50 improvement program, and requested
authorization to proceed with contacting several engineers as a first
stop toward selecting one for the work. Motion was made by Councilman
Byrd seconded by Councilman So roedel an unanimously carried
that the request of the City manager be authorized.
There being no further business to be brought before the Council at this time, the
meeting was adjourned by Mayor Smoak at 8:10 P. M.
w
Dorores W. Carroll Jerk
Claud . Smoak, Jr., Mayor
TO: City Council
FROM: City Manager
SUBJECT: Utilities Relocation Engineering
DATE: January 10, 1977
We have been notified by the Florida Department of Environmental
Regulation that our utilities relocation work that is required by the
Florida Department of Transportation's State Road 50 project must comply with
DER regulations. Among those regulations is "that engineering plans and
applications must be prepared, signed, and sealed by a professional engineer
registered in the State of Florida." The DER must approve our plans prior
to our construction.
We are affected by three segments of the SR 50 project:
(1) Orange County Line to U. S. 27 - one water line to be
relocated as soon as possible,
(2) U. onessewerto SR line,5and severalwater manholenes to be adjustmentsltoabed,
completed August to October, 1977, and
(3) SR 561 to Groveland - utilities relocation requirements
not yet determined.
As plans are prepared we may find that it will be cheaper to contract
out some utilities relocation work instead of hiring temporary skilled labor.
Florida's "Consultant's Competitive Negotiating Act" sets procedures
for hiring engineers when construction cost will exceed $100,000 or when
planning will cost over $5,000. Our utilities relocation work will not
approach these costs, so we are not bound to the selection procedure set
out in the law.
I request authorization to contact several engineers as a first step
toward selecting one for our utilities relocation work.
' 7Y _
Gordon Tiffany
cc: City Clerk (1-18-77 Agenda)
TO: City Council
FROM: City Manager
SUBJECT: P&Z Functions Policy Statement
DATE January 13, 1977
The following language is submitted as a suggested policy statement on
Planning and Zoning Commission Functions, revised in line with your January 11
request:
The functions of the Clermont Planning and Zoning Commission
are (1) to fulfill functions given to it by ordinance, includ-
ing initiating and reviewing proposed zoning amendments, (2) to
conduct studies and to make recommendations to the City Council
on subjects referred to it by the Council, and (3) to serve as
the Local Planning Agency after adoption of the of the City's
Comprehensive Planning Act, .
The Planning functions of the Commission are directly related
to zoning and, when functioning as t{ie designated Local Planning
Agency, are those duties assigned by State Law.
The City Manager serves as staff to the Commission. Individual
Commissioners, because of their, special knowledge of City concerns,
are encouraged to make suggestions to City Council members or to
the City Manager as appropriate for the benefit of the City.
A���
Gordon Tiffany
cc: City Clerk (1-18-77 Agenda)
ACCOUNTS PAYABLE JAN. 1977
GENERAL FUND
Bob Wade Ford (coupling)
$9.41
Clermont Hardware (tape, hoe and glasses)
7.91
Clermont High School (yearbook ad)
35,00
Cal Hegstrom (copier rental and supplies)
211.00
Callaghan G Co. (Legal books)
79.00
Central Industrial Sales (chains for street sweeper)
567.99
Clements Pest Control (pest control)
10.00
Dust Tex (Janitoridl supplies)
25.70
Eckerd' Drugs (Film, Tape)
31.16
Engels (Police uniforms)
225.40
Florida Power Corp. (Utilities)
4362.16
Florida Telephone Co. (Utilities)
326.05
Fifth'St. Grocery (Prisoner supplies)
4.97
Gem Chemical (Janitorial supplies)
22.66
Hanks Elec. Co. (Heaters)
68.25
Highway Equip 6 Supply (Equipment malnt.)
29.37
Harry Lou (Uniforms)
13.50
Hovis 6 Baird (Legal services)
181.45
Jean Winston (Zoning maps)
6.00
IBM (Office supplies)
17.10
Institute of Government (Publications)
10.00
Konsler Steel (oxygen)
16.o4
Lake Apopka Natural Gas (Utilities)
109.75
Lanier Business Products (Office supplies)
33.76
Municipal Equip. Co. (Sprockets)
90.22
McCain Sales (Street name signs)
501.27
Orlando Paving (Asphalt)
74.06
Sears, Roebuck t Co.
59.80
Sirchle Labs. (Chemicals)
32.03
Safety Equipment Co. (Safety Vests and rack)
42.12
Safety Lites (Batteries, Lens L Bulbs)
30.70
Texaco (Petroleum products)
63.80
Traffic Institute (Traffic Template)
22.25
Wm.`M. Teal (Petroleum Products)
1170.94
849o.82
11
Utilities Fund
B 6 II Solos (Motors)
Clermont Medical Center (Injections)
Davis 1loter r, Supply (Snddle)
FIorldo Power Corp. (Utilities)
Florida Telephone Co. (Utilities)
Highway Equipment a Supply (Blades)
Hughes Supply Co. (PlPal
Jackson & Sons (Repairs)
Orlando Paving Co. (Asphalt)
Sears, Roebuck (Uniforms)
Valbro Business Forms (Billing Cords)
150.00
12.00
81.00
4D69.70
75.81
75.98
Ih1.47
33.50
21 .98 .
69.30 •,
291.83
5022.57