01-11-1977 Supporting DocumentsM1Nuns N41.366
Regular Meeting
A Regular Meeting of the City Council of the City of Clermont was held -in the
Council Chambers on Tuesday, January 11, 1977, The meeting was called to order
at 7:30 P. M. by Mayor Claude E. Smoak, Jr. with the following members present:
Councilmen Byrd, Schroedel, Blackburn, and Honey. Other officials present were:
City Manager Tiffany, City Attorney Baird, City Clerk Carroll, Finance Director
Sanchez, Director of Community Services Smythe, Building Official Nagel, and
Chief of Police Tyndal. Others present were: Mrs. and Mrs. Plowman, and the Messrs.
Czech, Ogden, and Searles.
The invocation was given by Councilman Byrd, followed by repeating of the Pledge
of Allegiance in unison by those present.
The Minutes of the Regular Meeting held December 21, 1976 were approved as written.
Consideration of the proposed Street Maintenance program being the only remaining
matter on the Regular Meeting agenda, it was the suggestion of Nlyor Smoak, and
Council was in agreement, that the matter be considered under New Business, and
Council proceed with an Organizational Meeting.
The Oath of Office was thereupon administered by City Clerk Carroll to Randy H.
Honey, Councilman, Claude E. Smoak, Jr., Mayor, and Carlisle A. Byrd, Jr., Councilman,
elected to membership on the City Council in Groups 1, 3, and 5 respectively, for
two year terms, and they immediately resumed their seats at the Council table.
SELECTION OF MAYOR PRO-TE14
Mayor Smoak announced the first order of business to be the selec-
tion of a Mayor Pro-Tem for a one year term, whereupon motion was
made by Councilma anan Blackburn, seconded by Councilman Sc roe d
carrie a arT
Isle! M. Byrd,Jr., be selected 1to serve as Majul
Pro--Tem
1976 COUNCIL ACTIVITIES REVIEW & SUGGESTED PRIORITIES FOR 1977
Following a review of City Council activities during the past
year by Mayor Smoak, he committed his thoughts to writing as to
what he felt were major accomplishments in 1976, and several matters
which he suggested be considered as priorities and goals for the
present year. A copy of his report in full is attached hereto and
shall become a part of these Minutes.
STATUS OF SEMINOLE WELL
City Manager Tiffany reported that the well contractor, responsible
for acceptable materials and workmanship in constructions of the
well, had been requested to cease continued well samplings from the
well inasmuch as they continued to be unacceptable following several
series of tests, and which could conceivably be proven to be quite
a cost to the city, and they were now proceeding with a proposal
for a detailed inspection of the well by a governmental agency such
as the USGS and the St. Johns Water District.
DELINQUENT OCCUPATIONAL LICENSES
City Manager Tiffany reported that of the 200 plus City Occupational
Licenses that were renewable as of last October 1st, approximately
10% of them remained delinquent, and he recommended that City Attorney
Baird be authorized to proceed with the necessary court action for
collection. Motion was made by Councilman Blackburn seconded by
Councilman Schroedel and carried that the Managers recommendation
be accepted. Councilman Byrd voted in the negative on passage of
the motion, advising that he felt Council should consider each on
an individual basis.
MINUTES NQJ.."367
FINANCE DIRECTOR'S REPORT
Finance Director Sanchez submitted a brief resume of the 75-76
fiscal year audit just received, for Council's further information,
and a copy is attached hereto.
MAYOR'S REPORT
Mayor Smoak reported that in a further effort to keep the citizens
aware of city activities, and to gain input of the citizens desires,
he had scheduled a Town Hail Meeting for February 10, 1977 at
7:00 P. M. in the Jenkins Auditorium, and in order for Council to
prepare for such meeting, would call a workshop session in the very
near future; That the quarterly meeting of the Lake County League i
of cities would be held at the Mt. Dora Country Club on January
19th beginning at 6:00 P. M. to which County Commissioners and
other County officials had been invited to attend, and he urged
that as many as possible make every effort to attend; and, That
the Tax Equalization Committee had just completed a review of
the county government's revenue sources and would not proceed with
discussion of expenditure items.
FINE AND FORFEITURE REVENUE
Councilman Schroedel inquired of the disposition of fine and
forwasfeiture advisediunds from they were remittednbycethcountytted itoithehcitytlessna he
nominal court charge fee.
PROPOSED LEASE AGREEMENT OF CITY OWNED PROPERTY IN BLOCK 81
With further regard to the proposed lease agreement of the city -
owned property abutting the Hunt Garden Center on DeSoto Street
to the west, which had been unacceptable to Mr. Hunt due to the
time period proposed, motion was made by Councilman Byrd that
City Attorney Baird be authorized to prepare an agreement providing
fora term of one Year and City Manager Tiffany be requested to
re -submit it for Mr. Hunt s a roval. The motion was seconded
by Counci man B ac burn ut fai a to carry ..Tn DOUnCI 1111U11 Dyrd
casting the only affirmative vote.
PAYMENT OF BILLS
Motion was made by Councilman Blackburn, seconded by Councilman
Honey and carried, that the bills be paid. A copy is attached hereto.
BOARD AND COMMISSION APPOINTMENTS
Planning and Zoning Commission
Motion was made b Councilman Blackburn, seconded b Councilman
Sc roedel and unanimously carried that the following named be re -
a pointed to membersFn p on the P & Z Commission for a two _year
term.
Ruth Alice Ray
Nick Jones
Laura Cook
Rufus Sullivan
The names of Larry Ogden and James MeginleY were placed in nomina-
tion for appointed to the P & Z Commission to fill the vacancy
crea'>ed by the resignation of Ben Cunningham. Motion was made by
MINUTE'S N41368
Councilman Schroedel, seconded by Councilman Blackburn and
and unan piously carried that the nominat ons be closed. Upon
nqu ry from the Car as to those in favor ofLarry uquen,
the Ayes were unanimous, and he was thereupon appointed to
membership for a two year term.
Zoning Board of Adjustment
Motion was made bv Ma or Smoak seconded b Councilman B rd and
carried, that the CCouncila es natc� _ e as t o Boar of
�ustment. Councilman Blackburn voted in the negative on passage
of the mot7on.
Building Code Board of Appeals
Motion was made by Councilman Blackburn, seconded b Councilman
Honey and unanimous v carried tat Jean W nston ere-appo me
to serve on the Building Code Board of Appeals for a three year
term.
Housing Board of Appeals and Adjustments
Motion was made by Councilman Schroedel seconded by Councilman
Byr2 a a unanimously carried that City Council be designated
as the Housing Board of Appeals and Aa ustments.
Lake Apopka Natural Gas District
Motion was made by Councilman Blackburn seconded by Councilman
Schroedel and unanimously carried that Jack Sargent be re -appointed
as representative to the Lake Apopka Natural Gas District for a
two year term.
City Council Representatives
Motion was made by Councilman Byrd seconded by Councilman Honey
And unanimously carried that the following named be re -appointed
As City Council liaison representatives:
Mayor Smoak: Lake County Pollution Control Board
Councilman Schroedel: Cooper Memorial Library
Councilman Blackburn: Chamber of Commerce
City Legal Officer
Motion was made by Councilman Schroedel seconded by Councilman
Blackburn and unanimously carried that the Employment Agreement of
Leonard H. Baird, Jr. as the city's legal officer be renewed for
one year.
Plumbing Board
It was the recommendation of City Manager Tiffany that a Plumbing
Board be eliminated as its functions could be properly delegated
to the City Building Official, whereupon motion was made by
Councilman Blackburn seconded by Councilman Honey and unanimously
carried that the City Manager's recommendation be accepted.
MINUTES N91.369
Electrical Board
It was the recommendation of City Manager Tiffany that a
Electrical Board be eliminated and its functions be properly
delegated to the City Building official, whereupon motion was
made b Councilman Byrd seconded by Councilman aloneY and
unan mous carr e that t e t 4anager's recomneneati on be
accepte .
Bi-Racial Committee
Due to inactivity of this advisory board which had not been
necessary for it to meet since September of 1972, motion was
made b Ma or Smoak seconded d by Councilman Blackburn and unanimous-
carr ed tat t e rov s on for a B -Racial Conran ttee be lace
n an n-act ve state ut _et.viable for the future.
Appointments to the Comprehensive Planning Committee, the Lakes
Improvdeferredent untilmthetee, and meeting toebe2heldponnning Januaryml8th. was
FUNCTLONS,POLICY OF THE PLANNING & ZONING COMMISSION
In order that language to clarify the Planning aspect of the
P & Z Commission, and the functions of the P & Z Commission
under the city's comprehensive plan when adopted might be incorporat-
deferreded, it was the until the meeting stosbe held onus that a pJanuaryolicy tl8th. be
PORPOSED STREET MAINTENANCE PROGRAM
Motion was made by Councilman Blackburn seconded by Councilman
Byrd and unanimousl carried that the street maintenance ro ram
as propose and submitted by the Cttv Manager be accepted an e
be authorized to proceed with advertising for bids.
ORDINANCES
Councilman Blackburn offered and moved the adoption of AN ORDINANCE
UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, LAKE COUNTY,
FLORIDA, CHANGING THE NAME OF WOODLAND AVENUE, ACCORDING TO THE
OFFICIAL MAP OF THE CITY OF CLERMONT, TO SHADY NOOK DRIVE; PROVIDING
AN EFFECTIVE DATE: AND PROVIDING FOR PUBLICATION and the motion
was seconded by Mayor Smoak. The Ordinance was read for a second
and final reading by City Clerk Carroll, by title only, and upon
roll call vote on passage of the motion, the result was: Ayes:
Hone, Brd, Nayes: None SSorthe eOrdinanceuwas adopted aand the k. aNumbFive.l Ayes: Number 90-M
assigned to it.
Councilman Byrd offered and moved the adoption of AN ORDINANCE
UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, LAKE COUNTY,
FLORIDA, CHANGING THE NAME OF COOPER'S LANE, ACCORDING TO THE
OFFICIAL MAP OF THE CITY OF CLERMONT, TO SCHOOL STREET: PROVIDING
AN EFFECTIVE DATE: AND PROVIDING FOR PUBLICATION and the motion
was seconded by Councilman Blackbur,. The Ordinance was read for
a second and final reading by City Clerk Carroll, by title only,
and upon roll call vote on passage of the motion, the result was:
Ayes: Blackburn, Schroedel, Byrd, Honey, and Smoak. Total Ayes: Five,
Nayes: None. So the Ordinance was adopted and the Number 91-M
assigned to it.
. .. wa„��xnn7�nnmSJ119�
M IN UTl S N91,370
Councilman Blackburn offered and moved the adoption of AN
ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT,
LAKE COUNTY, FLORIDA, CHANGING THE NAME OF WEST LAKE AVENUE,
ACCORDING TO TIIE• OFFICIAL 14AP OF THE CITY OF CLERMONT, TO
ELEVENTH STREET: PROVIDING AN EFFECTIVE DATE: AND PROVIDING FOR
PUBLICATION and the motion was seconded by Councilman Honey.
The Ordinance was read for a second and final reading by City
Clerk Carroll, by title only, and upon roll call vote on passage
of the motion, the result was: Ayes: Byrd, Honey, Schroedel,
Blackburn and Smoak. Total Ayes: Five. Nayes: None.
So the Ordinance was adopted and the Number 92-M assigned to it.
Councilman Schroodel offered and moved the adoption of AN ORDINANCE
UNDER THE CODE OF ORDINANCES OF THE• CITY OF CLERMONT, LAKE COUNTY,
FLORIDA, PROVIDING FOR HOME OCCUPATIONS: REPEALING ALL ORDINANCES
IN CONFLICT HEREWITH: PROVIDING FOR SEVERABILITY: PROVIDING AND
EFFECTIVE DATE: AND PROVIDING FOR PUBLICATION and the motion
was seconded by Councilman Honey.
Motion was made by Councilman Byrd and seconded by Mayor Smoak
that the preceding motion be amended to provide for the deletion
of SECTION II (a) "No employees shall be allowed other than members
of the residential family" from the proposed Ordinance, and upon
roll call vote on passage of the amending motion, the result was:
Ayes: Honey, Byrd, Schroedel, and Smoak. Total Ayes: Four. Nayes:
Blackburn. The motion carried.
The proposed Ordinance was read for a second and final reading by
City Clerk Carroll, by title only, and upon roll call vote of
passage of the motion as amended, the result was: Ayes: Schroedel,
Byrd, Honey, and Smoak. Total Ayes: Four. Nayes: Blackburn. So
the Ordinance was adopted and the Number 157-C assigned to it.
Councilman Blackburn introduced AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, DIRECTING THE
ADDITIONAL ASSESSMENT OF THE SUM OF ONE DOLLAR OUT OF EVERY FINE
AND FORFEITURE EXCEPT ANY VIOLATION RELATING TO THE PARKING OF
VEHICLES AS A RESULT OF THE VIOLATION OF THE MUNICIPAL ORDINANCES
OF THE UNIFORM TRAFFIC CODE AND PROVIDING AN EFFECTIVE DATE THEREOF
and the Ordinance was read for a first reading by City Clerk
Carroll, by title only.
There being no further business to be brought before Council at this time, the
meeting was adjourned by Mayor Smoak at 9:00 P. M.
(1Z 41��
Claude E. Smoak, Jr., Mayor
n,
( Dolores W. Carroll, City Clerk
TO: City Council
FROM: Finance Director
SUBJECT: 1975-76 Fiscal Year Audits
DATE: January 7, 1977
The audit report is generally consistent with the year end report I
submitted to Council several months ago. However, there are some differences
in the Utilities Department that I would like to continent on. l
Interest. Our budget format is set up to show the full amount of payments
to the various sinking funds. These payments are reported as debt service
expense. The budget does not show actual payments of interest and principal,
which are paid out of the sinking funds.
The proceeds from our 1972 Refunding Bonds were invested at the same interest
rate that the bonds pay. Hence, the interest income pays the interest expense. 1
A similar situation exists with the Assessment bonds, except that we are earning
a higher rate on the investment than we are paying on the bonds. Interest
income and expense from these items is not budgeted, and in order to allow
meaningful comparison to the budget, is not shown in my reports.
The audit report includes all interest paid or accrued. Therefore, the
i
audit report shows interest as both the largest single revenue item and and
largest single expense item. (Our books are set up in a manner to allow data
to be extracted for either form of presentation).
Depreciation. The City does not budget depreciation because it is a non -
cash expense.
capital Outla . The City budgets capital outlay as an expense, the auditors
show it as an application of funds, with the expense recognized over a number
of years in the form of depreciation.
The auditors have considered certain construction costs for Area 19 sewer
extension as being charged to the 1975-76 fiscal year. I had reported these
expenses as a cost to the current fiscal year. My next monthly report will reduce
construction costs for this year (1976-77) by $10,144.85. This adjustment will
not affect total project cost.
Our budgeting and reporting format is difficult to compare with the audit
reports in some areas. There is little problem on the General Fund, as accepted
accounting procedures allow for mooified cash basis accounting. The Water and
Sewer Fund, however, is considered an enterprise. fund, and the auditors use
a modified accrual basis of accounting. Our budget and reporting format could
best be described as a further modification, closer to a cash basis.
9"
Tom Sanchez
cc: City Manager
Opi'mold
tlt 1 wam oaw Plaza • Clunnon, Florida 02111 • PhOnm (904) 304.3141
January 7, 1977
To the Honorable Mayor and City Council
City of Clermont
Clermont, Florida 32711
Gentlemen:
The Rules of the Auditor General of the State of Florida (Chapter 10.510-4)
require the City's auditor to file a post audit report with the City and concurr-
The Auditor General's
ently file a separate report containing his audit continents
Rules require the chief executive officer to respond in writing to tile auditor's
comments, including corrective action to be taken,
e o
lettersted Deceer ulnderetheeRuleGreenlee, Paul,
S
Bond Covenants. The following explanations are in response to Mr. Greenlee's
comments for Water and Sewer Revenue Bonds and Water and Sewer Refunding Bonds.
Mr. Greenlee's letter states "Paragraph R (of our Bond Ordinances) provides
that expenditures may not exceed the budget by more than 10;i unless the City
adopts a resolution approving such expenditures, which resolution must be based
on a written finding by the general manager that the expenditure was necessary.
Of approximately ninety line items in the Utilities Department, eleven
exceeded budgeted amounts by 10% or more. Of these, four were insurance items,
two were approved salaries(City
AAttomairney
anand Superintendent), was four totalling
$8,358 were necessary suppliesand
Our administrative policy is to charge expenditures to the appropriate line
item athr thn to Totalrexpensesawere undernbudget sby $35,776 orn9%, not uconsidering minorrate record of pexpenditures.
to insure a audit
adjustments.
The Auditor also comments, "Paragraph T provides that the system shall be
inspected annually by consulting engineers. The system was not inspected by con-
sulting engineers during the period covered by the statements, but was inspected
by an appropriate state agency."
An inquiry last year from Southeastern Municipal Bonds, Inc., the company
representing our bondholders, -resulted in our investigation of the requirements
under the covenant. The firm was sent copies of the Department of Environmental
Regulation operation and maintenance inspection report. I feel that this very,
thorough engineering inspection and evaluation satisfies Paragraph T of our bond
ordinances.
FLORIDA'S FINEST INLAND RESORT- RESIDENTIAL COMMUNITY
Page 2
City Council
January 7, 1976
Adjustments. Mr. Greenlee commented that "it is not unusual to make adjus-
ments to t e accounts." The auditor's adjustments have been noted and recorded.
(In a separate memo, Finance Director Sanchez discusses these adjustments.)
Personal The letter states that "not all of the provisions of the
Rules of the Auditor General relating to State -Owned Tangible Personal Property
have been complied with."
The staff is now reviewing the rules and will be working toward compliance
during this fiscal year.
Sincerely,
Gordon Tiffany
City Manager
GT/md
cc: City Council
J. H. Greenlee, CPA
State of Florida Auditor General
Tom Sanchez, Finance Officer
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Clermont, Fluvida
Mccomber 2, 1976
To The Honorable Mayor
and City Council.
City of Clermont, Florida
Gentlemen:
P O nUK YuO
r.L T. HO HT. ILOIIIOA f1Y11
I YOiI ,Y X. t%nn
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A H FIH <A,I IHYTI TIITK OY
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'this report contains our comments as required by Chap. 10.510(4) of the
Rules of the Auditor General of the State of Florida relating to our last
audit of the City of Clermont.
Paragraphs 1,4,5 and 9 of Chap. 10.510(4) of the Rules .refer to'7rregu-
larities and illegal expenditures." The City was in violation of several
covenants with its bondholders, as noted in our audit report of September 30,
1976. Other than these, our audit disclosed no items needing comment under
these paragraphs.
Paragraphs 6 and 8 of Chap. 10.510(4) of the Rules refer to ('improper
or inadequate accounting procedures" and "failure to properly record financial
transactions." Miring the course of an audit it is not unusual to melee ad-
justments to the accounts. A number of such adjustments have been made to
various of your accounts, and in some instances, transactions for the whole
perind have been recorded in adjustment form. All material. adjustments have
bocn furnished to your comptroller and will be the only adjustments needed,
in our opinion. Othere than these adjustments, we found no need to comment
under these paragraphs.
Paragraph 3 of Chap. 10.510(4) of the Rules asks for "recommendations
to improve the municipality's
itY's present accounting
unting
procedures and internal
control." in this regard we note that not all of the provisions of the
Rules of the Auditor General relating to State -Owned Tangible Personal Prop-
erty have been complied with.
Paragraph 7 of Chap. 10.510(4) of the Rules refers to "failure to
comply with the plan of duties and responsibilities adopted by the munici-
pality." The test for any such compliance did not fall within the scope
of our audit and wr cannot comment on this punagraph•
TO: City Council
FROM: Mayor
SUBJECT: Review of City Council Act ivltiLS of 1976 and Surlgcstud Priorltics
for 1977
DATE: January 11, 1977
The City of Cle nnont, along with the Mation has just completed its Bicentennial
Year. I think it appropriate at this time to review the Council activities for 1976
and to examine suggested priorities for 1977.
In 1976:
Mr. Gordon Tiffany was awiointed as Ci_ t _fy 4ana�rrwrd Mr. Thomas
Sanc ez was a-ppoo nt�ed Finac Uncrector Ciennont Ts fortunate to
ave secured the services of these capable and competent men.
Both men are welcome additions to our Administration.
Mr. Randy Honey " was elected to the Cit Council in December. Mr.
alone f3"Fled the seat vacated y t e e ect on of former Councilman
Charles Beals to the Lake County School Board. Our congratulations
to both men.
Clermont Municipal Court Abolished. By directive of Article V, all
mum capaf-courts n F orida ave now been abolished. Clermont
elected tc abolish before the January 1, 1977 deadline in order to
-- facilitate a smooth transition. Police Chief Tyndal informs me
that although some minor problems and inconveniences have occurred,
public safety and police protection continues at the same high level
of performance as before.
Effluent Disposal Problems. The City was successful in securing
participation financing in the amount of $15,000.00 from both the
Lake County Conunission and the Lake County Waterways Authority. These
funds, $30,000.00, will be applied to the cost of funding an indepth
Research Project by Dr. Suzanne Bayley and Dr. John Zoltek of the
University of Florida's School of Environmental Engineering Sciences.
The purpose of this study is to determine the feasibility of effluent
disposal in our marshlands. If this disposal method proves feasible,
the potential savings to Clermont taxpayers will be substantial, .
as much as $750,000.00.
Damix— Settlement with Michaels-Stiggins, Inc. A $50,000.00 settle-
ment was accepted by the City from Michaels-Stiggins, Inc. because
of the ineffective operation of the effluent disposal ponds. This
amount has been eannarked for use in solving the problem of effluent
disposal with a portion being designated to fund the Marshlands
Research Proposal.
Extension of Sanitar Sewer Collection Lines to Minnehaha Estates.
This extension fu'fil s a connn tment made y Lilt City at t o time
Minnehaha Estates voted for annexation. Assessment fees were based
on the same rate, $4.00 per front foot, as paid by all other City
property owners.
Page 2
City Council
January 11, 1977
Boating and Swiiruning Piers.Recreational facilities in the form of
new Boat an Sw coming Piers were constructed at J.C. Beach. funding
for these facilities was obtained through the assistance of the Lake
County Planning Department with the approval of the Lake County
Commission.
Inter -local Governmental Agreement. The Lake County Planning
Department an tie Clermont Planning Advisory Committee are coopera-
ting on preparing Clermont's Comprehensive Plan. The expertise of
the County staff will be a great asset in development a solid and
workable comprehensive plan.
Airboat Ordinance. An ordinance to restrict the use of airboats
on City waters wasp.assed to reduce the possibility of injury at
J.C. Beach and to reduce noise pollution.
Restriction of Public Display of Nudity Magazines. To many citizens,
nudity magazines are not only offensive but potentially harmful to
the immature. An ordinance was developed and passed which required
vendors of nudity magazines to remove this type magazine from the
open racks to restricted areas. Nudity magazines may be sold to
an adult upon request but may not be perused in public.
Initation of Major Street Improvements. At the request of the City
Council, the city staff has formulated a major street improvement
program which will be implemented in 1977. Estimated cost is $155,000.00.
Annual Town Hall Meeting. Initiated to report to the people the
activities of the City. 100% of the respondents attending the 1976
meeting favorably viewed continuing the annual Town Hall meeting.
Cleanup of City Areas with the assistance of Voluntary_Prison Labor.
Many areas of the City have been cleaned up with the assistance of
supervised but voluntary prison laborers. This program will continue
on a rotating basis with other cities as prison crews become
available.
Traffic Controls. After repeated requests and lengthy discussion,
the City was successful in obtaining a commitment from the Department
of Transportation fcr installation of signal lights on Highway 50 at
East Avenue, Bloxam and Eighth Streets. The installation will take
place in conjunction with the four-laning of Highway 50 scheduled in
1978.
Ad Valorem Taxes. No increase in general ad valorem taxes was necessary
in 1976 to continue the same level of city services and no new positions
were added to the City staff.
Page 3
City Council
January 11, 1976
gaar�bsge and Sewer Rates. Rate increases were necessary in both
of these areas clue to-fncreased costs of operation due to landfill
fees now being charged by the County and increased costs of effluent
disposal.
Some suggested priorities and goals for 1977.
Many of the activities of 1976 will continue into and beyond
1977. These include:
Street Improvement Program, Finalization and implementation of
staff recommendations.
Effluent Disposal Study. Finalization of the contractual agreement
tithe Un— iversity of Florida for Marshlands Study.
Cornp rehensive�P_l�anning. First series of Public Hearings and
cometion of ro— ugh draft.
Cleanup of City with use of voluntary prison labor.
Additionally, serious consideration should be given by the City to the follow-
ing areas:
Code Review. Clermont is currently experiencing an accelerated
growth pattern. In addition to already known growth, $200,000
in building permits in the first 10 days of 1977. Considerable
other interest is being shown, some of which could have a substantial
impact on the area. Particular scrutiny should be given in the
areas of:
Sub -Division Ordinance. Dbvelopers should pay for the
capital costs of their developments and not existing City
taxpayers.
Landscape Ordinance. This ordinance needs strengthening to
insure the development of Clermont along esthetically
acceptable guidelines as defined community standards.
Sign Ordinance. No single ordinance requires more time for
variance consideration. The sign ordinance must conform to
community standards but must not create undue hardships for
the business community.
Home Occupation Ordinance. An acceptable ordinance must be
developed to permit certain home occupations while at the
same time protecting the integrity of neighborhoods.
City Hall Location. Determination must be made to remain and expand the
current building or move to the alternate site on Montrose Street.
Page 4
City Council
January 11, 1977
8d Iloc Airort Study Committee. A joint committee composed of repre-
entatives of Clermont, P,roveland, Mascotte, Minneola and Lake County
should be formed to investigate the Federal Aviation System Plan for
South Lake County.
Respectfully submitted,
Claude E. Smoak, Jr.
Mayor
TO: City Council
FROM: City Manager
SUBJECT: Proposed 1976-77 Street Maintenance Program
DATE: December 10, 1976
Attached are four sheets showing proposed maintenance for 71 segments of
41 City streets. Estimated cost of this program is $154,793. Total estimated cost
of proposed asphaltic concrete leveling is $124,327 for 103,605 square yards at $1.20
per square yard; total cost of proposed slurry seal is $30,466 for 87,046 square
yards at $0.35 per square yard.
Ashaltic Concrete Leveli 9. Leveling consists of applying an average 1
inch t c course o aspialti c concrete paving. It is a major street maintenance
treatment that is appropriate where the surface is rough or uneven. It has the
disadvantage of being expensive and will reduce effective curb height, sometimes
causing long term drainage problems. It does not provided a good seal because it
is too thick to fill small cracks. Depending on circumstances, a sealer coat
is generally recommended three to seven years after leveling.
Slurryeal. Slurry sealing is a preventative maintenance measure. It
consists of applying a very thin coat of asphalt, approximately 1/4 inch thick.
This process fills small cracks and prevents pavement deterioration. It is not
intended to significantly smooth the pavement surface. Slurry sealing costs
about 30% of the cost of leveling.
Slurry seal is an excellent, cost-effective maintenance measure for pavements
that are cracking or scalping but that are structurally sound beneath the travel
surface. It has the advantage of preserving curb height while providing an attrac-
tive, low maintenance surface. A slurry sealed street has an excellent non-skid
surface, actually safer inmost cases than a completely new asphaltic surface.
In the appropriate circumstances, it is a good investment.
Slurry seal has been used extensively in recent years. The Central Florida
City having the most experience with this maintenance method is Lakeland. William
Warner, Lakeland Director of Public Works, wrote the attached article in the November
issue of the APWA REPORTER. I have underlined several passages for emphasis.
Examples of Clermont streets that have been slurry sealed are:
(1) Eighth from DeSoto to S. R. 50
(2) Tenth from DeSoto to S. R. 50
(3) Disston from Pitt to Highland
(4) Pitt from East to Bloxam
(5) Shady Nook north of DeSoto to bottom of hill
(6) East Avenue from Grant Highway to Minneola
'(7) Most streets in the Indian Hills and Lincoln Park areas
Several of the streets sealed in 1974 have not held up as well as we had hoped.
We now have experience to avoid some problems that were encountered during the 1974
program. New rapid cure emulsion and large aggregate have significantly improved the
process since our last street treatment in 1975.
Source of Funds.0ur current budget provides $30,000 for resurfacing. Additional-
ly, we received .13,367 unanticipated Road and Bridge funds last year and expect
a similar unbudgeted amount from this source during this fiscal year. Our, current
Page 2
December 10
City Council
budget does not include federal Revenue Sharing beyond December 31, However, with
the extension of Revenue Sharing recently, an additional unbudgeted $30,000 is
expected from this source during the current fiscal year. Last year we budgeted
$30,000 for resurfacing but spent nothing.
These sources amount to about $117,000. Our opening cash balance this year
was considerably more favorable than anti cipated(partly because of the additional
revenue discussed above), so the total $155,000 street program can be financed
from current revenue.
Recommendation. The $155,000 program represents the MAXIMUM amount that
we shou spen t s fiscal year for a st;eet maintenance program. Street segments
and treatment proposed (leveling or sealing) is the staff recommendation as the
best investment of our money as part of a continuing street maintenance program.
Any City expenditure of this size should be carefully reviewed by the City
Council before approval. Changes to this proposed program should not increase
the amount to be expended but may, of course, change street segments and maintenance
type for any particular street segment. A "field trip" to Lakeland would be
interesting to see examples of a good street maintenance program using slurry seal
approrpirately.
Gordon Tiffany
Attachments
cc: City Clerk (12/k4/76)
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Preventive Maintenance -Asphalt halt Pavements
Ily Wllllnm I'. Wnmcr
IlbLy,,r nr I'll,, lle Works
1.e krlund, Pla.
If,nlaxlnnnn life is s,hlcvrd from
asliludl sired pavements, preventive
maurtemuice measures ens criod
fell y •gip ITF—�T`ed, 'j'he tvpC of preventive
slam chance sclocted nerd posse.;.s the
following qualities:
• be economical
• have dulabilily
• possess case of applicalion
• present aesthetic appearance
For several years lire city of Lake•
land, pupulslioo of 50,000 with an
additional 50,000 in file fringe area,
Investigated various preventive main-
tenance mcasurrs in search of a means
of prolonging the life of asphalt pave-
meals while of the Sallie little reducing
expensive temporary repair work such
as pot hole patching and crack filling.
We experimented with so-called sand
sealing and oilin;; but had disappoint-
ing results. We kept under surveillaucc
for many years the "Slurry Seal"
Z4 t,� APWA Reporter, November 1976
pN.,•s,, which by nu uu•ans is a le-ot
of urw dcvvlop Ilse Ill. Based oo the
ex -If others, we woe slut nf-
flcienlly implc:;,ed with this lyp,. of
tle;llrtmnl to watranl culryiog out .In
experunentnl proiccl on the street, of
Lalcl:uul until c;uly 1971. We at III;d
lime w-jillived (hill the succ•essful-
ness of It.,. "Shury Seal" process
hinCod upon I"oper lots with pn•cisc
cnnhnl and applicaliun; that Possibly
the p-Lucess had the. best nreventiv_o
mainlrnance potential fur asphalt
pavements of any other measorc
considetcd economically feasible, and
pmsessed the qualities previously
mentioned.
Appolxiumtely nuc and a half mils•,
of subdivision streets with bit•Iminous
,ul l ce Ircatmenl wearing surface wen•
selected as all expelirl,elltal project In
March of 1971. The ,Itrcts were con-
structed in 1954 and fora number of
years had requited the continuous
pinching of pot holes. Inuncdialely
Prior to lire al,phcalioll of the slurry
seal course, the existing pot holes were
Patched and file. streets were cleaned
by sweeping. 'Ih�esu Is frnrn_ tltls
denunlst rnllnn pro ect which was done
under cm,trscl by J. h 1). Slurry Seal
t'orllpallY will, offices III Model, N.C.,
and Winter Park, Fall„ vw-- fcWy
satisl'acloty, in satisfactory in fact, as
to qua fy -a, TicTg nn,nxlnr..—•rf _
eve opmenl of pot holes hnnledialol
ccascr ant we aR {1 L•asel to say,!nine
fine years later, that no pot linlc n:•
pmnng ,as been necessary since tile
aVPFicubonof Tlic slu7ry scut anJ the
streets arc still sn ii rco`i l— 7hc
serve
serve normal resfdentl:d•type
traffic.
Based upon the results of the exper-
imental project, fakeland launched an - --
annua s arty seal progam or strictly
plc c-v nfnc man enarlce purposes. All
MUM rs o� cr contract with bids
being solicited annually for each fiscal
year's requirements. We utilize Cufrle
,Specifications :1.105 of the Interna-
tional Slurry Seal Association issued
under date of February 1972, as
amended by the city. The mineral
aggregate consists or graded natural
granite screenings applied at the rite
of 10 to 15 pounds dry aggregate per
.Sri tale yard. At this rate of applica-
tion the final thickness of the slurry
averages approximately 3/16". WQ rind
the sharp-comered granite aggregate to
be very skid resrslant an urab c. ic-
cause of
the slurry consistency, cracks
nn vo, s rn o pavemei e n arc d
an slat merely ridged, which appears
toile the pondippal-IuctoLm galnlng a
More or Icss water -proof surrace.
Lakeland's slurry seal program is
based on the assumption that the
slurry should be applied when the
asphaltic coocreto pavement reaches
approximately ten years fit age, and
then at five-year Intervals, the fre-
quency of reslurrying depending, of
course, on the volume of traffic using
file street. Since 1971 we have applied
this treatment to residential, collector,
and arterial streets with some of the
]alter two categories being reslurried at
intervals of three to four years due to
the heavy traffic use. In 1971=72 the
�++'r
runlraet price wns $U.19,1 per xquun•
Yard, whir , wax conNldercd very favor•
Ale nl Ihal Ilun•, llnfonunutelY, Its
u rrsult of lire V. y ctlsiv sUuling In
Iv'1J, renulling In lucrem.vd nsplydl
ruxl, tpc_p iin: yrudually Inciy_aned lu
the
c wll
ing—li"c(orc"Gcidnicitt a�ltl_skid_tcsis-
tance is Improved.
1'rcgrer pullicity and communica-
tion with llmse affected by the appll-
calion of slurry seal are important fac-
tors In the successfulness of the pro-
gram. The Initial reaction from the
public to the inconvenience associated
with slurry scaling is sometimes unfav-
orable, but this reaction may be over-
come or minimized with proper pub-
licity and explanations. The closing of
the street to traffic from early morn-
ing to curly evening of lire day of appti-
cation is necessary in order to permit
the slurry to dry out and "set." This,
of course, requires the residents of the
street to park vehicles which are need-
ed durintt the day some pl.rce other
than on the street ,md abutting proper-
ty. Once the first day's operation is
---�` complete and lire street opened to
traffic, the public generally approves
of the process and is pleased with tiro
long-range results.
Ilocauso of Lakeland's experience
for some Fivc years we do not hesitate
in recommending trial others who have
no ri sdo so urry sc� me + + maantc-
nancc foal takure u+to consider-
ation Iocal condittons and faetlrs
w uc i may lave a bearing on lire suc-
cess o sue r a Pmgran:, ❑
ACCOUNTS PAYABLE JANUARY 1977
Gi.NERAL FUND
Armntrong Smith
(Paint)42.38
07
Bob Wndu Ford
(Choko Cnm)
.7
7`
2,1
Ba tterion By 111nhor
(Air Filter)
262.93
Clermont Buildorn Supply, Inc.
(Parts & Maint)
42.32
Clermont Auto Pnrtn
(Auto Maint & Ropnir. Parts)
27.59
Carne Oil. Co.
(Petroleum Products)
179.80
City of Clermont
(Utilities)
189.30
Control Spec.Inilnta Co.
(Repair Traffic Light)
80.88
Commorford Docnl Co.
(Bicycle License Decals)
30.70
Eckurd Drugs
(1'llmn & Supplies)
8.00
Engel Ia
(Uniforms)
3800.00
Oreonloe, Paul, & Funnna
Highway Equip & Supply Ca.
(Audit)
(Filters, Spring, & Starter Rope)
10.30
Fla. Fire Chicfn Annoe.
(Dues)
10.00
74.53
Hilltop Stationery
(Office Supplies)
Hunts Garden Center
(Dog & Swan Food-$20.89)
(Lot Mowing-Reimburenblc-$1320.00)
1340.89
Jim Willis Hardware
(Small fools & Parts)
39.52
57.25
Jack Cocke & Co.
(MSA Hat Liners & Fronts)
(Office Supplies & Service Agreement)
118.51
IBM
J.H.Matthews
(Memorials)
404.00
Lake Apopka Natural Otis Dist.
(Utilities)
37.27
763.50
Lake County Public Works
(Landfill Charges)
"
613.54 '
Miracle Recreation Equip Co.
(Rain Bow Bleachers)
11.50
Mid Fla. Corp.
(Geer Wheals)
105.50
Motorola Inc.
(Radio Maint)
8.58
Monroe
(Office Supplies)
Morgan's Auto Parts
(Auto Repair Parts)
95.12
Markham Co., Inc.
(Mesh Trap)
129.80
McCain Sales of Fla.
(Guide Post)
35.70'
Nolan Engine & Mower
(Cord)
13.00
Olivenbaum Insurance Co.
(Insurance for new Dump Truck)
235.00
Orlando Paving Co.
(Asphalt)
76.30
Rally Chry-Ply.
(Fluid)
5.40
Standard Auto Parts
(Auto Repair & Maint Parts)
112.49
Sun 1st Nat'l Bank
(Pension Plan Trustee Pees)
731.35
South Lake Press
(Publications)
91.92
Valbro Business Forms
(Ledgers)
66:49"
Western Auto
(Cushions, Keys, & Batteries)
34.33
W. M. Teal
(Petroleum Products)
1243.64
11132.11 '
UTILITIES DEPARTMENT
American Water Works Assoc.
(Membership)
100.00
Clermont Builders Supply
(Building Supplies)
30.19
Chemical Equip Service
(Overhaul Booster Pump)
330.60
Central Fla. Fire Equip Co.
(Gas Masks Cannisters)
29.55
City of Clermont
(Utilities)
177.20
Clermont Auto Parts
(Auto Repair Parts)
16.14."
Colonial Chry-Ply.
(Insulators)
1.26
Davis Meter & Supply
(Meters & Couplings)
805.44
Greenlee, Paul, & Funnas
(Audit)
2700.00
Hughes Supply
(Meter Boxes)
152.88
Hilltop Stationery
(Office Supplies)
7.78
Hunts Garden Center
(Fedtilizer)
2.79
Jim Willis Hardware
(Host Cable)
9.89
NCR Corporation
(Maintenance)
194.35
Orlando Lab., Inc.
(Chemical Determination)
45.00
Orlando Paving Co.
(Asphalt)
31.92
South Lake Press
(Water Cards)
32.90
Standard Auto Parts
(Light)
3.92
Valbro Business Forms
(Ledgers)
66.49 ,-
4738.30
3