11-22-1983 Supporting DocumentsAh
CITY OF CLPI?AIONT
MINUTES
REGULAR COUNCI[, MEETING
November 22, 1.983
A Regular Meeting of. the City Counc.i.]. of. t:he City of. Clermont was hold
Tuesday, November. 22, 1983 .in the City Council. Chamber.n. Tile meeting
was called to order at 7:30 p.m. by Mayor Boalr, with rho following
Council Members in attendance: Council Member Tur.vi.11e, Council. Member
Dupee, Council Member Cole, and Mayor Pro TOM Pool. Other City Officials
present were: City Manager Forbes, City Attorney (laird, and Deputy City
Clark Brandt.
The Invocation was offered by Mayor Pro Tom Pool followed by t•hc
repeating of the Pledge of Allegiance to the flag by all. present.
MINUTES
The Minutes of the Regular Council Meeting held November 8, 1983 were
approved as presented.
CITY MANAGER'S REPORT
PRE -APPLICATION FOR FMHA LOAN
City Manager Forbes asked permission from the Council to file a pre -
application for the FmHA loan for the waste treatment plant expansion.
This will allow the City to see what the interest rates will be and
give economic indicators which will allow the City to choose the best
83-193 method of financing. After some discussion, A MOTION WAS MADE BY
eniTMrrr. MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DUPED AND UNANI-
LANT.
$50,000 GRANT FOR LIBRARY EXPANSION
It was explained that Cooper Memorial Library's application for a
$50,000 matching funds grant to expand the library building had been
approved. In order to receive the funds, the City must enter into an
agreement with the State. City Attorney Baird stated that he had looked
over the agreement and found it to be of a fairly standard form. City
Manager Forbes asked for Council's permission to execute the agreement,
3-194 and A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED BY COUNCIL MEMBER
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CENTER LAKE CLEAN UP
It was explained that City crews had cleared as much vegetation as
possible from around Center Lake. A bid of $1,800 had been received
from Randy's Underwater Weed Removal to mow the cattails which remained.
Randy's is the only company in this area which does this type of work,
and that it would take approximately three weeks to schedule them.
Council Member Dupes stated that Center Lake was much improved and that
she would like to see the work completed.
3-195 After some discussion,
BY COUNCIL MEMBER POOL
TELEPHONE RENTAL AT PUBLIC WORKS DEPARTMENT
It was reported that the City had asked the same company who installed
the telephone system at City Hall to look over the equipment in the Public
Works Department and make a proposal to install a system there. The
representative from the company recommended that the City purchase the
existing equipment from the telephone company because it was adequate for
the Public Works Department's needs, and the price of $625 could not be
met. After some discussion, it was the consensus of the Council to
allow the purchase of the telephone equipment in the Public Works Depart-
ment from United Telephone Company for $625 in six monthly installments.
0 CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MhE'PING
November 22, 1983
Page -2-
EDB CONTAMINATION
It was reported that many people from surrounding areas had wells
contaminated with EDB and they had been receiving water from South
Lake Memorial hospital. A request had been made for the City to
provide a distribution site, and City Manager Forbes stated that
a spigot had been installed outside the fence at the treatment
plant which could be used for such a purpose. It was also reported
that if citizens were allowed to have access to City water, the
Department of Environmental Regulation would reimburse the City
83-196for the water used. After some discussion, A MOTION WAS MADE BY
CnNNCTT, MEMBER TURVILLE, SECONDED BY COUNCIL _MEMBER POOL AND
COUNTYWIDE FIRE SERVICES
It was reported that Mr. Joe Stephany, Director of Emergency
Services for Lake County would be setting up a meeting to discuss
providing fire services for unincorporated areas of Lake County.
Mr. Forbes stated that a definite date for this meeting had not
been set, but he would notify the Council Members when it was
confirmed. Mr. Forbes further stated that he would like as many
members as possible to attend this meeting because they are the
policy makers for the City and should be thinking about future
City services in light of the impending vote on Proposition I.
SPECIAL COUNCIL MEETINGS IN DECEMBER
City Manager Forbes reported that two Special Council Meetings would
be needed with regard to the City Election. One would be required
on December 5th to prepare the ballot box and the other on December
7th to canvass the ballot. After some discussion, it was the consensus
of the Council to hold the December 5th Meeting at 6:00 p.m. and the
December 7th Meeting at 9:00 a.m.
BAILEY PROPERTY BETWEEN MINNEHAHA AVENUE AND LAKESHORE DRIVE
It was reported that the City had received a letter from Mrs. Opal
Bailey concerning her property located between Minnehaha Avenue and
Lakeshore Drive. Mrs. Bailey contends that the Eleventh Street
right-of-way does not exist (however, it is shown on the official
zoning maps of the City) and has asked permission to put a fence
across the right-of-way to protect her property. After some dis-
83-197 cussion, A MOTION WAS MADE BY COUNCIL MEMBER -POOL, SECONDED —
COUNCIL MEMBER DUPEE'S REPORT
COOPER MEMORIAL LIBRARY
Council Member Dupee, on behalf of Cooper Memorial Library, invited
everyone present to the Library Christmas Open House on December 1st
at 7:30 p.m.
GROCERY CARTS
Mrs. Dupee reported that she had received complaints about grocery
carts accumulating in the Lincoln Park area, and asked that this
matter be investigated and the carts removed. City Manager Forbes
stated that he would have the Building Official take care of this
matter.
® CITY OF CGF.RAIONT
MINUTES
REGULAR COUNCIL MEETING
November. 22, 1983
Pago -3-
CLERMONT HOTEL
it was reported that on September 27, 1983 the Council had voted
unanimously to delay the lawsuit against the Clermont Hotel for sixty
days in order to allow Fred Morrison, the attorney representing the
City, time to negotiate a settlement on the building. The sixty day
period is due to expire, and no progress has been made in the negotia-
tions with the mortgage holders. Mr. Buttitta's Chapter 11 Bankruptcy
Hearing is expected to be completed in Federal Court within sixty days.
Mayor Beals stated that it was his desire to pursue the matter in
the State Circuit Court as soon as possible, and Council Member
Turville concurred with the Mayor. City Attorney Baird suggested that
the City set a hearing date in sixty days at which time the Chapter 11
proceedings should be completed and thereby no longer delay legal action
on this matter..
83-198 After some discussion, A MOTION -WAS ^MADE BY
T
VARIANCE REQUEST FOR 1719 FIRST STREET
It was reported that on August 23, 1983 the Council had tabled the
variance request by Gerald Smith for 90 days in order for him to
obtain a survey on his property. Mr. Smith had requested a side
yard variance in order to construct a second story deck on his
home. Mr. Smith had begun constructing the deck without a build-
ing permit. In an R-1-A Zone a nine foot side yard is required.
Mayor Beals called for comments from those present in the audience,
and no one spoke for or against the variance request.
Mr thenth,
the property owner, commented on the survey.Mayor
read a letter from Dr. Frederick Fox, the adjacent property
owner to the south, which stated his opposition to the proposed
variance if a survey was not obtained. It was further reported
that a survey was brought to City Hall late this afternoon, and
according to the document; the south edge of Mr. Smith's deck is
319" from the south lot line.
83-199 After some discussion, A MOTION WAS MADE BY CUUN�:1L riae—a liter �,
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LEASE AGREEMENTS FOR USE OF OFFICES IN JENKINS AUDITORIUM
It was reported that the Chamber of Commerce's lease for offices
in Jenkins Auditorium expires on December 31, 1983. As discussed
during the last Council Meeting, the Chamber has requested use of
two offices and the Lake County Council On Aging wants to lease
the Kiwanis Room for its Senior Citizen activities. After a brief
discussion of the proposed lease agreements with the two organi-
83-200 zations, A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED BY
COUNCIL MEMBER COLE, AND UNANIMOUSLY CARRIED TO ACCEPT THE LEASE
AGREEMENT WITH THE CHAMBER OF COMMERCE AS WRITTEN. Upon further
discussion, A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED
BY COUNCIL MEMBER TURVILLE, AND UNANIMOUSLY CARRIED TO ACCEPT
THE LEASE AGREEMENT WITH THE LAKE COUNTY COUNCIL ON AGING AS
WRITTEN. BOTH LEASES WILL EXPIRE ON DECEMBER 31, 1984.
Jackie Ulch, who is on the Board of Directors for the Chamber of
Commerce stated that it was the consensus of the Board that the Lake
County Council On Aging could move into the Kiwanis Room prior to
January 1, 1984.
83-201
® CITY OF CL,RRAIONT 0
MINUTES
REGULAR COUNCIL MEETING
November. 22, 1903
Page -4-
RESOLUTION NO. 458 - CUP FOR W.G. MANAGEMENT
it was reported that on June 14, 1983, the City Council had granted
W.G. Management a Conditional Use Permit to construct thirty-two
townhouse units on property just north of Grandview Apartments.
W.G. Management has requested that they be allowed to modify their
site plan due to a design change of the townhouses (no additional
units will be built).
Mr. Robert Duggan, Attorney for W.G. Management, introduced Mr.
Robert Farner, Project Engineer for the Development. Mr. Farner
explained the project's water retention areas and the use of turf
block paving for greater percolation.
Some discussion ensued regarding the retention areas and the slope
of the land, and the use of turf block paving in the area. Council
Member Turville expressed his concern over the use of turf block
paving in an area of extreme slope. It was pointed out that the
City Engineer must give final site plan approval, and that any
problems in these areas must be worked out before the approval can
be given.
Council Member Dupee recommended that the Resolution be amended by
deleting any references to a Community Center since no Community
Center was included in the new site plan. After some discussion,
BID AWARD - CITRUS CROP
City Manager Forbes reported that although the City had advertised and
sent out notices to several area groves and citrus shops, the City had
received only one bid for the cash bulk sale of fruit owned by the
City. A bid of $2,280 was received from the Minneola Citrus Shoppe.
Mayor Beals stated that he felt it was improper to accept this bid,
due to the fact that Council Member Pool was part owner of the shop,
and only one bid was received. Mr. Pool withdrew his bid, and it was
the consensus of the Council to readvertise and set the bid opening for
December 13, 1983.
INTRODUCTION OF ORDINANCE 237-C, CEMETERIES
It was reported that the City's Cemetery Ordinance was adopted twenty-
two years ago and needed to be updated. The following changes are pro-
posed: (1) Delete references to Parks Committee and Cemetery Super-
intendent since these positions no longer exist, and (2) Require 100%
of the proceeds from cemetery lot sales to go into the Perpetual Care
Fund, whereas, presently 25% Resident and 62% Non Resident sales go
83-202 into the fund. THE ORDINANCE WAS INTRODUCED BY COUNCIL MEMBER RUPEE
BY TITLE ONLY.
INTRODUCTION OF ORDINANCE 238-C, GARBAGE AND TRASH DISPOSAL
City Manager Forbes reported that this Ordinance was adopted in 1957
and needed to be updated to reflect the City's present policies.
Several changes are proposed: (1) Change the definition of "Director"
to Public Works Director, (2) Change the exception to allow actual
producer to collect their own garbage, (3) Delete several provisions
for extra fees, (4) clarify the limitation of quantity, and (5) delete
many references to fees and billings which are obsolete. Council Members
and John Fleming who was present in the audience discussed the provisions
® CITY OF CLPRiIONT
MINUTES
REIGULAR COUNCII, MEETING
November 22, 1.983
Page -5-
on limitations of. quantity. The City Manager mated that he would investi-
gato other options with regard to this matter. THE ORDINANCE WAS INTRO-
DUCED BY COUNCIL MEMBER COLE BY TITLE' ONLY,
BUDGET AMENDMENT FOR ENCUMBERED FUNDS
City Manager Forbes reported it was noccssar.y and routine to pass a budget
amendment for encumbrances and authorized expenditures as of September 30,
1983; pursuant to Finance Director Saunders' memo dated November 17, 1983
(attached). Encumbrances are items which were authorized during the past
fiscal year, but not expended until this fiscal year. After some discus-
83-203 sion, A MOTION WAS MADE BY COUNCIL MEMBER DUPLE, SECONDED BY COUNCIL MEMBE
T7nn RNCNMRERED
CITY VEHICLES
UTILITY DEPARTMENT
City Manager Forbes explained that the Cushman used by the Utility
Department needed to be replaced. Funds to purchase a new vehicle
have already been included in this year's budget, and Mr. Forbes
asked permission to obtain bids for a small truck for the department.
It was the consensus of the Council to allow the City Manager to do so.
BUILDING DEPARTMENT
Mr. Forbes reported that the Building Official and he had been sharing
a car for several months, and that a new vehicle was needed. This
vehicle was previously bid and the Council decided to reject all of
the bids and purchase the vehicle from State Contract. $6,800 was
budgeted for the purchase of this vehicle. Mr. Forbes asked permission
to purchase a Chevrolet Celebrity for $7,075 which is on the State
Contract. Delivery of a vehicle from the State Contract would take 90
83-204 days. After some discussion, A MOTION WAS MADE BY COUNCIL MEMBER
r.. c --vn nv rnnNCTT. MEMBER DUPEE AND UNANIMOUSLY CARRIED TO
BE
POLICE DEPARTMENT
City Manager Forbes reported that the patrol car which was damaged
needs to be replaced and asked permission to order a 1984 Dodge
Diplomat. The State Contract price is $9,475.15, and a bid from
Bob Wade Ford was for $9,800. The vehicle is budgeted to be paid
from Revenue Sharing Funds. It will take about 90 days from date of
83-205 order to receive the vehicle. A MOTION WAS MADE BY COUNCIL MEMBER
rnT.E. SECONDED BY COUNCIL MEMBER DUPEE AND UNANIMOUSLY CARRIED^^^T^R
There being no further business, the meeting adjourned at 8:50 p.m.
Charles B. Beals, Mayor
Attest:
Way Saunders, City Clerk