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11-08-1983 Supporting Documents® CITY OF CLRRAIONT MINUTES REGULAR COUNCIL MER'TING November 8, 1983 A Regular Meeting of. the City Council, of. the City of Clermont was hold Tuesday, November 81 1903 in the City Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Benin with the following Council Members in attendance: Council Member Turville, Council Member Cole, Mayor Pro Toni Pool, and Council. Member Dupee. Other. City Officials present wore: City Manager Forbes, City Attorney Baird, Finance Director Saunders, and Deputy City Clark Brandt. The Invocation was offered by Pastor Bruce Stewart followed by the repeating of the Pledge of Allegiance to the Flag by all present. MINUTES The Minutes of: the Regular Council Meeting held October 25, 1983 were approved as presented. CITY MANAGER'S REPORT CENTENNIAL COMMITTEE USE OF CITY LETTERHEAD It was reported that Mrs. Ella Mae Sheldon of the Centennial Committee had requested permission to use the City's letterhead for their corres- pondence. It was the consensus of the Council to allow this request. LAKE COMMUNITY ACTION AGENCY It was reported that the Lake Community Action Agency was seeking an appointment from Clermont to their Board of Directors. Mrs. Bess Jones has served in that capacity for many years and was willing to serve 83-189 again if renominated. After some discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER POOL AND -UNAN- SPRAYFIELD 100' BUFFER STRIP It was reported that the City is required to maintain a 100' buffer strip around its sprayfield site, and that the existing orange trees in the buffer zone are not being removed. Mr. Forbes stated that the City should properly maintain and harvest the grove and asked for Council direction on what methods they would like to follow. Council Member Pool stated that good producing groves usually leased for between $4-500 per acre, and low production acreage $300. He further stated that it costs approximately $300 per acre to properly maintain a grove. The fruit there now could be sold by the pound, the box, or in bulk. City Attorney Baird pointed out that if the City decides to lease the grove, it would be put on the tax rolls. After some discussion, it was the consensus of the Council to have Mr. Forbes advertise and contact various grove services and report back his findings at the next meeting. COLD NIGHT PROGRAM It was reported that Mrs. Marion Rorabaugh had contacted the City Manager to ask about using the Highland Hut in conjunction with several area churches' Cold Night Program. The Hut would be used as a backup facility if the Churches had a scheduling con- flict at a time when freezing weather occurred. After some dis- cussion, it was the consensus of the Council to allow the use of the Highlander Hut as a backup facility for the Cold Night Pro- gram with the following conditions: (1) Volunteers would be CITY OP CURAIONT MINUTES REGULAR COUNCIL MNETING November 8, 1.983 Page -2- on duty at all times, (2) the building and restr.00mn would be cleaned in the morning and the Churches would provide paper towels and bathroom tissue for the facility, (3) use of the building would not conflict with any previously scheduled activities in the Highlander Ilut, and (4) it will be used only as a back up facility. MAYOR'S REPORT CLERMONT HOTEL Mayor Beals requested that the City Manager give a status report on the Clermont Hotel at the next Council Meeting. Mr. Forbes stated that he would do so. COUNCIL MEMBER DUPEE'S REPORT COOPER MEMORIAL LIBRARY Council Member Dupee reported that the Library's Grant request for expansion funds was now in Washington, D.C. COUNCIh MEMBER POOL'S REPORT DIVE SCHOOL Council Member Pool stated that he had been approached about sending some of our volunteer firemen who were interested to a dive school for training in underwater search and rescue. City Manager Forbes explained that he had already discussed this matter with Fire Chief Smythe. LAKE APOPKA NATURAL GAS DISTRICT Mr. John Sargent, Clermont's Representative on the Board of Directors of Lake Apopka Natural Gas, appeared before the Council to answer any questions regarding the company's annual report. He also told the Council that the district could always use more customers and urged everyone to switch to natural gas. A copy of Mr. Sargent's report is attached. FINAL READING OF ORDINANCES 157-M & 158-M, REZONING OF WADE PROPERTY Mr. Dennis Horton, Attorney for Mr. Wade, appeared before the Council to explain Mr. Wade's rezoning requests. Mr. Horton stated that he felt the three major concerns expressed by the City and the Planning and Zoning Commission (density, the neighbors on Grand Highway, and the effects of the development on nearby lakes) had been adequately addressed in Mr. Wade's modified plan which was presented during the October 25, 1983 Regular Council Meeting and being presented again tonight. Mr. Paul Paynton, Civil Engineer, spoke on the proposed Commercial area and its effects on the nearby lakes. After the presentation by Mr. Horton and Mr. Paynton, Mayor Beals asked for comments from those present in the audience. Mr. Tommy York stated that his and his father's property adjoined the Wade property on the north, and they wished the Wade property to be rezoned R-1 next to theirs, producing a buffering effect. Mr. Elbert Ritchie stated that he agreed with Mr. York's presentation, and no one else spoke for or against the rezoning. Council Member Turville stated that when making a decision, the Council should not ignore the City's Comprehensive Plan. Council Member Pool stated that he felt Mr. Wade's overall request was not far fetched in light of the fact that Grandview Apartments was zoned R-3 and the area where Mr. Ritchie lived R-2. a 83-190 ® CITY OF CLBRAIONT MINUTES REGULAR COUNCIL MEETING November 8, 1983 Page -3- Mayor Beals stated that he favored the Planning and Zoning Commission's recommendations. 11owever, he felt that the property should be zoned R-1 around the lake and that the commercial property should go no farther than the south shore of Jack's Lake. Council Member Pool stated that he felt a 300' commercial strip along Highway 50 would make the area looked "stacked." Ben Blackburn stated that when the city's Comprehensive Plan was written, it tried to elimi- nate the stacking effect along Highway 50. A MOT Under discussion, Council Member Turville stated that he felt R-1 zoning needed to be considered, and that Mr. York had requested that Tract 57 be zoned R-1 to act as a buffer for his property. City Manager Forbes suggested that a strip of land could be retained for a buffer zone at the time the PUD was requested. Council Member Turville stated that he felt uncomfortable with this because how does the City know they (the developers) will ask for a PUD. After some further discussion, THE MOTION WAS DEFEATED BY A Irwn Rnr.r. r.AT.T. VOTE. VOTING WAS AS FOLLOWS:_ COUNCIL MEMBER 83-191 After further discussion regarding the buffer zone, A MOTION WAS BY COUNCIL MEMBER POOL, SECONDED BY COUNCIL MEMBER COLE, AND_UNA W LEASE FOR JENKINS AUDITORIUM City Manager Forbes reported that the Chamber of Commerce's lease for office space in Jenkins Auditorium would expire as of December 31, 1983; and that the Chamber had expressed interest in renewing its lease for two office spaces, and Lake County Council on Aging had expressed interest in using the Kiwanis Room as office space in the building. It was mentioned that the Lake County Council on Aging was willing to book the Auditorium as part of its agreement with the City. After some discussion, it was the consensus of the Council to have Mr. Forbes draw up lease agreements for review at the next meeting with reference to the responsibilities of each group. ADULT FILMS AT CLERVUE DRIVE IN THEATER Mayor Beals reported that he had spoken with spoken with Mr. Sheldon Wimpfen, Manager of the Clervue Drive In, and he had agreed to stop advertising adult films on the theater marquee on Highway 50. CITY OF CLFRAIONT MINUTES REGULAR COUNCIL MEETING November 8, 1.983 Page -4- Mr.. Wimpfen stated that he was showing R rated films, not X rated at the theater. City Attorney Baird stated that if the City still wanted to pursue this case, we should contact the District Attorney. The consensus of the Council was that the marquee seemed to give people the wrong impression about the theater, and if there were no further complaints the matter would be dropped. Bonnie Boman asked the Council Members to carefully monitor this situation. 1983 ELECTION BOARD It was reported that the following people had agreed to serve on the 1983 Election Board: Hilda McCowan, Clerk; Charles Haines, Deputy; Mary Carlile; Ella Mae Sheldon; Frances Oswalt; Betty Kessler; Florence Herds; and Millard Coggshall. The rate of pay for these individuals is $3.35 per hour with the Clerk receiving an additional $15 for her extra work. City Manager Forbes was instructed to ---- ,— If rhnv are needed. After some discussion, 83-192 Mayor Beals requested that Mrs. Catherine Hayes be considered for a future position on the Election Board, and City Manager Forbes stated that her name would be added to the City's list of alternates. There being no further business, the Ming adjourned at 9:20 p.m. ATTEST: WAYU SAUNDERS, CITY CLERK CI�LES B. BEALS, MAYOR Memo to: City Counc:. From: City Manager Subject: Weekly Memo Date: October 20, 1983 HAUNTED HOUSE Sue Mecanick will be sponsoring a Haunted House in the old library building on October 29, 1983 from 6:00 to 10:00 p.m. Profits from this activity will be donated to the Art League. You may recall that Sue co -sponsored this event two years ago and it was well received by the community. ART LEAGUE Enclosed is a letter from the Art League expressing their interest in the possible purchase or lease of the old library building. ART FESTIVAL Another letter from the Art League concerning the Art Festival is enclosed. The Festival will be held February 25th and 26th on the grounds of the Highlander Hut. The League has agreed to abide by the same regulations as in 1983. The regulations are enclosed for your review. TRADE EXPO 1983 The Leesburg Chamber of Commerce is sponsoring a Trade Expo featuring over 200 Lake and Sumter County businesses displaying their products and services. They hope to attract 25,000 people to this event which will be held on Saturday November 19, 1983 at Lake -Sumter Com- munity College Gymnasium. HOW TO STAY OUT OF TROUBLE Enclosed is an interesting article from the "Public Management Magazine" which is published monthly for members of the City Managers Association. The article is written for both elected and appointed officials and offers suggestions on how to stay out of trouble and still get things done. No hints are intended, I just thought it was a good article. PUBLIC WORKS DEPARTMENT This week the Public Works Department has been repairing curbs in various parts of the City and cleaning catch basins. BAPTIST CHURCH The First Baptist Church has requested installation of additional Page -2- Weekly Memo October 20, 1983 disabled parking spaces in front of the church on Fifth Street. There is one space at this location, but they believe at least two more disabled spaces and appropriate signs are necessary. If there are no Council objections, I will investigate the situation and install the additional disabled parking signs, if possible. DECEMBER COUNCIL MEETING This year Christmas falls on a Sunday and Monday the 26th will be a holiday for City employees. The regularly scheduled Council Meeting would normally be held on Tuesday, December 27th. The City Council may wish to consider moving the meeting back a week to Tuesday, December 20th. This would mean Council Meetings two weeks in a row, but it would free us of a meeting at a time when many citizens and Council Members are out of town. If we schedule this change early enough, there would be no distruption of City business because any required legal ads would be written for the new date. Council con- sideration of this matter is requested. UTILITY DEPARTMENT We are running critically short of PVC pipe for our water line re- placement project. For this reason Mr. Davis is requesting bids -" from pipe suppliers. If final bids are available by Tuesday's meeting, I would request that the Council award it to the lowest bidder. Sincerely, CITY OF CLERMONT I ' y 9 J" GEORGE D. FORBES City Manager GDF:jmb Encs. CITY OF CLERMONT P.O. BOX 219 • CLERMONT, FLORIDA 32711 • PHONE 904/394.4001 February 10, 1983 Mrs. Sue Mecanick P.O. Box 369 Clermont, Florida 32711 Dear Sue: This letter is to confirm our conversation last week regarding the Art Festival to be held in and around the Highlander Hut on Febru- ary 19th and 20th. The Art League and the City will share the following responsibil- ities at the Festival: 1. The City will leave a flat bed truck for garbage collection at the site. City crews will pick up the truck on Monday and - --- take the trash collected to the dump. The Art League must insure that the site is free of all litter and trash. 2. Barricades will be placed on the truck so your volunteers can block Third and Fourth Streets at Lake Minneola Drive, and Third Street at Orange Avenue. The barricades must be removed from the streets at 5:00 p.m. on both Saturday and Sunday and placed next to the truck. The Art League is also responsible for informing the homeowners on Third Street between Orange Avenue and Lake Minneola Drive of the barricade. 3. The City will place extra trash barrels at the Festival site. 4. The City will open the restrooms at Jaycee Beach and make sure they are clean and in operating condition. The Art League will be responsible for cleaning them when the Festival is over, and they must be left in the same condition Monday morning as when they were opened. 5. The Highlander Hut is reserved for the Art League on Saturday and Sunday, February 19th and 20th. The fee is $10.00 per day for a total cost of $20.00 which must be paid in advance. The key for the building must be returned to the City on Monday morning, and the building must be clean and in the same condi- tion as it was found. Page two Mrs. Sue Mccanick February 10, 1983 6. The Police Department will patrol the Art Festival as much as possible but it will not be able to provide full-time police protection. 7. The City Council has approved the placement of two temporary signs on City property not to exceed a size of A' by 161. The lower edge of these signs must be nine (9) feet above grade, and permits must be obtained from the Building Depart- ment. One sign may be placed on City property at Eighth Street and Highway 50, and the other at East Avenue and Highway 50. The placement of the signs must be approved by the City, and they may not be placed before Friday, February 11, 1983. The signs must be removed by Monday, February 21, 1983. 8. The hours of operation for the Art Festival will be from 9:00 a.m. to 5:00 p.m. on Saturday and from 10:00 a.m. to 5:00 p.m. on Sunday. Ile appreciate the Art League's efforts and hard work to bring an Art Festival to Clermont. Mutual cooperation can insure that future Festivals will be both successful and allowed by the City Council. Thank you for your cooperation, and if you have any questions please feel free to contact me. Sincerely, George D. Forbes City Manager GDF/mgg cc: Mrs. Ruby Abel Department Heads A CITY OF CLP.NNONT _ A RESOLUTIONS 4 No. 450•A A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLERMON'T, LAKE COUNTY, FLORIDA GRANTING A CONDITIONAL USE PERMIT TO ALLOW A PROFESSIONAL OFFICE IN AN R-3 REBIDENTIAL/PROFESSIONAL ZONE WHEREAS, the Planning and Zoning CommiOn ion of the City of Clermont, Lake County, Florida at its meeting hold Octobor 4, 1903 recommended approval of the Conditional One Permit to allow the establishment of a profosoional office in an R-3 Rosidential/Profoosional zone at 980 West DoSoto Street, and the City Council deems it advisable in the interest of the general welfare of the City of Clermont, Lake County, Florida to grant the Conditional Uno Pormit! i NOW THEREFORE BE IT RESOLVED by the City Council of the City of Clermont, Lake County, Ploridn that! i SECTION 1 The application for a Conditional Use Permit to allow the estab- lishment of a professional office in an R-3 Residential/Professional zone at 960 West DoSoto Street be granted, subject to the following conditions: 1. The property must be developed in substantial accordance with the -! approved site plan. '.'..�. 2. If, at a future date, parking at this site Proves inadequate, f the agrees that the City may require applicant understands and more parking or rescind this Conditional Use Permit. 3. No further expansion of the use or additions to this facility shall be permitted except as approved by another Conditional Use Permit. 4. All applicable rules and regulations shall be met, including final site plan approval, landecaping, drainage, parking and sign regulations. 5. This property may be used only as offices for Sign and Designs Construction and for professional art offices. No other business operation may be conducted from this facility. This Conditional Use Permit is not transferable to any other business use, person, or corporation. 6. The final Certificate of Occupancy cannot be issued until each of the stated conditions has been met. 7. This permit shall expire if construction has not begun within one year of the date of this Conditional Use Permit. B. If any of the stated conditions is violated, the applicant under- stands and agrees that the City Council may revoke this Conditional Use Permit by resolution. 9. The applicant understands and agrees that the building can no longer be used as a nonconforming warehouse, and any storage required by the office must be completely within the building and in accordance with the regulations of the R-3 zone. DONE AND RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLERMONT,1LAKE COUNTY, FLORIDA TIIIS DAY OP 983. CHARLES B. BEALS, MAYOR ATTEST: WAYNE SAUNDERS, CITY CLERK REQUEST FOR CONDITIONAL USE PERMIT Date: September 21, 1983 OWNER: Ray and Sue Mecanick APPLICANT: Same PROPERTY: Lot 15, Block 96, City Blocks LOCATION: 980 West Desoto Street ZONING: R-3 Residential/Professional REQUEST: To use the existing building at this location as an office for the Sign and Designs construction business. It will also be used for professional art offices. COMMENTS Offices are a conditional use in R-3 Residential/Professional zones. The theory behind this is that offices are no more intensive a use than the multiple family dwellings that are also permitted in this district. The City Council previously approved a Conditional Use Permit for Norquist Construction's office at this location. The building is an old warehouse. The Zoning Ordinance classifies two types of uses; Permitted and Con- ditional. Permitted uses require the City to issue a building permit on the basis of an application for a permit alone, without any further review, as long as all the requirements of the City's Zoning Ordinance are met. Permitted uses are allowed throughout a zoning district. Conditional uses require special approval by the City Council after a recommendation is made by the Planning and Zoning Commission. Condi- tional uses are those which may be appropriate in some locations within a zoning district, but only under certain conditions. The Clermont Zoning Ordinance states that a Conditional Use Permit may be granted only if the following conditions are met: 1. The proposed use is desirable at the particular location. 2. The use will not be detrimental to the health, safety or general welfare of persons working or residing in the vicinity. 3. The proposed use will comply with the regulations and conditions in the City Codes for such use. Continued on page two Page two Conditional Use Permit Mecanick 4. The Conditional Use will not adversely affect the officially adopted Comprehensive Plan of the City. In granting a Conditional Use Permit (CUP) the City may impose condi- tions deemed necessary and desirable to protect the general welfare in accordance with the intent of the Zoning Ordinance. If this CUP is granted, it is recommended that the following conditions be satisfied: 1. The property must be developed in substantial accordance with the approved site plan. 2. If, at a future date, parking at this site proves inadequate, the applicant understands and agrees that the City may require more parking or rescind this CUP. 3. No further expansion of the use or additions to this facility shall be permitted except as approved by another CUP. y f 4. All applicable rules and regulations shall be met, including final site plan approval, landscaping, drainage, parking and sign regulations. 5. This property may be used only as offices for Sign and Designs Construction and for professioal art offices. No other business operation may be conducted from this facility. This CUP is not transferable to any other business use, person, or corporation. 6. The final Certificate of Occupancy cannot be issued until each of the stated conditions has been met. 7. This permit shall expire if construction has not begun within one year of the date of this CUP. 8. If any of the stated conditions is violated, the applicant under- stands and agrees that the City Council may revoke this CUP by resolution. 9. The applicant understands and agrees that the building can no longer be used as a nonconforming warehouse, and any storage required by the office must be completely within the building and in accordance with the regulations of the R-3 zone. CONDITIONAL USE PXAMIT (SEC11ON 26-07 CODE OF ORDINANCES) APPLICAN'rt DATEt.y�} 1 ,..� Z"' ^orb Names Addr000t `n //nJ.y%) o�inlc. •+,C-• _CXP r1 a / Telephones 3 r7//- /E1) 77 !f Description of Property: Existing Zoning: General Description of Request' (Attach addlclunul oheete if ,cc.suary) /J ��Y�CI rXG��%g, p,ns uc wt��os /Ya�-r rlo..,../ AI•% 5fv./7t- Arno Sinn A&C of 44­ PTLAIVO p1 nTCk,�1r.s. PILING INSTRUCTIONS: The application shall be filed In the office of the City Clerk on or before 10 days prior to acmeeting the Planning Zoning o enext Plingmm tannshall 61i e du public hearing and scheduled forsuchhearingforthe Zoning Commission for meeting and City Council meeting. The recommendations of the Planning and Zoning Commission shall be forwarded to the City Council for its consideration at the next meeting. 11Le applicant shall furnish the following information to accompany application: l. The name, address, and telephone number of the appllcartiand owner of the property. 2. A plot Plan showing the dlmanalons and location of all existing and proposed buildings, signs, driveways, off-street parking areas, loading and unloading, highways, water courses, and other topographic features of the site. 7. A description of the proposed operation In sufficient detail to act forth its nature and extent. 4. Plane or reports describing method of handling any traffic condition created by the proposed use. S. Landscape architectural plane. 6. Complete legal description of property involved, including a survey. PLANNED UNIT DEVELOPMENT - if Conditional Use Permit Application 1a 1oc Development (PUD), see also section 26-68 (E) of the Code of Ordinances. The applicant should become familiar with the regulations of the City of Clermont regarding zoning requirements applicable to particular zoning classifications. FEES: 1. Any person requesting a conditional use permit, except a planned unit development, shall file an application and Pay n fee of $25 per acre or any part thereof, with a maximum fee of $250. 2. Any person requesting a conditional use permit for a planned unit develop- ment shall file an application and pay a fee of $75 per acre or any part thereof, with a maximum fee of $750. sLkAture of Applicants l LEGAL NOTICE CITY OF CLERMONT Notice is hereby given that the City Council of the City of Clermont will cons der a request fora Conditional Use Permit to allow light manufactur ng in t e C-2 CBD General Commerc al Central Business D strict _ at the tollowing location: 770 West Montrose Street W 17' of Lot 14 & E 23' of Lot 16, Block 80 This request will be considered by the City Council on Tuesday, October 11 1983 at 7:30 p.m. in the City Council Chambers located at 882 [Vest Desoto Street. All interested parties will be given an opportunity to express their views on this matter. Please be advised that, under State Law, if you decide to appeal a decision made with respect to this matter, you will need a record of the proceedings, and may need to ensure that a verbatim record is made. Wayne Saunders City Clerk South Lake Press September 29 , 1983 LEGAL NOTICE CITY OF CLERMONT Notice is hereby given that the Planning and Zoning Commission of the City of Clermont will consider a request for a Conditional Use Permit to allow light manufacturing in the C-2/CBD General Commer- cial/Central Business District at the following location: 770 West Montrose Street W 17' of Lot 19 & E 23' of Lot 16, Block 80 This request will be considered by the Planning and Zoning Com- mission on Tuesday, October A, 1983 at 7:30 p.m. in the City Council Chambers at 882 West DeSoto Street. -- All interested parties will be given an opportunity to express their views in this matter. Please be advised that, under State Law, if you decide to appeal a decision made with respect to this matter, you will need a record of the proceedings, and may need to insure that a verbatim record is made. Wayne Saunders City Clerk South Lake Press September 22, 1983 CITY OF CLERMONT p o no 210 • Ct F IMONT, FLonIDA 17711 . p)Iof, F f01104 4001 September 21, 1983 170 ko!;t Mont tu:,c flt I,!,.I ; I,,,t 1 -1 1, 1 t,, l;lnrk 110 1)aar I'LoperLy Owner: I As an owner of property within 150 feet of the property named abuvo, you may be interested to know Lhat a special request has bean m,Ide F•y tht owners. They have requested a Conditional Use Pcrinit to allow t.ho buildin,l at this address to be used for light manufacturing. Phis request will be considered on two sr:parate occasions; the first_ hcfore the Planning and Zoning Commission on 'Tuesday, October A, 1983 and the second at a Public hearing before the City Council on Tuesday, Cctubcr 11, 1983. Both meetings will be held at 7:30 p.m. in the City council Chambers located at the corner of West Avenue and D,:soto Sr_ruat.. you are invited to attend to express your views on this matter. py working together we can keep Clermont a pleasant community in which to live and work. i :�incorely, - i Marilyn G. Ceorne � Planning and Zoning TechniCi0l, I PROPERTY OWNERS WITHIN 150 FEET OF 770 WEST MONTROSE ST. BLOCK 80 Lots 8 & 10 Kirkland Enterprises, Inc. 732 West Montrose Street Lot 12 Dara, Inc. P.O. Box 400 Lots 11 - 19 City of Clermont Lots 16 & 18 Axel Olivenbaum P.O. Box 218 f Clermont Lot 16 South Lake Art League, Inc. 776 West Montrose Street Lots 17 - 20 Ralph French 241 Edgewood Drive Lot 18 Reginald Cook 775 West Montrose Street Lots 18 & 20 Paul Roberts 1169 Lakeshore Drive Lot 20 William H. Stone P.O. Drawer 520 Lot 20 Hugh Spaulding 792 West Montrose Street BLOCK 81 I Lot 7 Jack Gaddy P.O. Box 6182 Orlando 32803 Lots 9 & 11 Hanks Elecrtic Company 757 West Montrose Street Lot 13 Joe G. Washuta P.O. Box 489 Clermont Lots 13 & 15 Michael Hoskinson 769 West Montrose Street Lot 15 Maxine Egan 1164 Linden Street Lots 17 & 19 Roy Grose 915 West Montrose Street Lot 19 Otis Sickler - 795 West Montrose Street ure nll:Mnrllu Oct. 10, l"103 fCwin O. Ana ,..,l YA;,iv ✓ Muil U.ua^0 George Forbes, I/Tgr. u..^mn•ol.r City of Clermont �i�7,°.d• Clermont, Fla. M✓1.,I. w uam.0 ' UI•°. M••on Dear I?r. Forbes, IIUIUAllo. 11•Y ,I,u, The South Lake Art League is inter- ested in the possible lease or purchase of the Cooper Memorial Library building on Desoto Street. It has long been our ambition to offer art instruction to the people of this community. This building would provide the luembership.'ample space for classes" as.,_well _as a_most desirable place to exhibit their work and the works of guest exhibitors. We ask that you please keep us informed as to the availability of i this building. Sincerely yours ou h Lake A t League Lillian Stokes, Cor. sec. I& M .! u u Mnllln Oct. 10, D83 I'IJwln °. An.11'" .Anna/y i+ . nlowmll George Forbes,Mgr. ;--.r/•� nal.nl,.r naCity of Clermont y Clermont7 Fla. Jull.11l.11 n.IIYn. John.lVn. n.^Illau.d.JY Dear Mr. Forbes, ^•`A'''y .......... oral. null) All.. n.Y Ii IAY nuYV.on 5!e feel the Clermont drt Festival of A.IAI"n Y.l.. 1983 was a positive thing for our community, ve are pleased to give our support and sponsorship to the Second Arnival .Art Festival to be held on Feb. 25th and 26th 1984 on the grounds adjacent to Jaycee Beach. The festival will be held under -the professional promotion of Mrs., Sue Mecanick according, to the same rules and regulations as set forth for the festival of 1983. Sine /P/�7ely yours, (//j� Sou Fi Lake Ark Beague LIBERTY BAPTIST CHURCH Cpkaata Ckntettae SckooQ 47 Clndlu Lime, Isphtnln, 1'cnnu, 17522 IDQUO WITHERS, PASTOR 717/733.9793 October 24, 1983 Dear Members of the City Council; I am writing to request your permission to hold an oight-day tent meeting, November 13th through November 20th, at the corner of Highways 27 and 50 in the south-east quadrant, property presently owned by David Johnson of Major League Realty. I have secured your list of requirements for such a meeting from the city office. We are in full compliance with these requirements with the exception of the duration of the meeting. It is here we ask you to consider our request for an eight -day meeting. My associate and I have moved into the area and have purchased a home in Clermont in order to be a part of the community and to establish the Open Door Baptist Church. It is our desire to use the tent meeting as a means of introducing ourselves to the community, and sharing the Word of God. I fully understand the problem with making an exception to the - - rule, but I believe our situation is unique in that a new church will be the result of this meeting. Thank you for your consideration of this matter. I Christ, - eee Bruce W. Stewart, Pastor Open Door Baptist Church LIBERTY BAPTIST CHURCH 1$11I1lt ATA 5(711001, IArun IV. Stewart, ✓t ssoeiale Pastor Church (717) 733-0396 47 Cindia Lane Flome (717) 738-1771 Ephrata, PA 17522 "Tke Cktarrk WO A Di66 4uce" INDEPENDENT - FUNDAMENTAL • SOULWINNING S CITY OF CLERMONT M� P.O, BOX 219 • CLERMONT, FLORIDA 32711 • PHONE 904/394.4001 NOTICE TO BIDDERS The City Council of the City of Clermont will consider soaled proposals for the following: Proposals for management and purchase of hay crop Specifications for the proposals and proposal forms may be obtained from the office of the City Clerk during regular business hours. Sealed proposals will be received by the City of Clermont at the office of the City Clark, City Hall, Clermont, Florida until 10:00 a.m. on ; and then at said office publicly opened and read aloud. The proposals will be considered by the City Council at a regular meeting. The City of Clermont reserves the right to reject any and/or all proposals, in the whole or part; to waive any informality in any proposal, and accept any proposal which in its descre- tion, may be for the best interest of the City of Clermont. George D. Forbes, City Manager City of Clermont SPECIFICATIONS PROPOSAL FOR MANAGEMENT AND PURCHASE OF HAY SROP AT CLERMONT SPRAYFIELD SITE The City of Clermont is presently constructing a sprayfield on fifty- two acres of land located approximately three miles west of the City Limits on Rooks Road. (See attached map). The sprayfield is projected to be in operation by December of 1983. The fifty-two acres is divided into three seventeen ncre application areas for the City's secondarily treated effluent to provide for rest periods and dry periods for the crop harvest. An application rate of approximately three inches per week will be placed on this land, and an initial cover crop of Coastal Bermuda will be planted by the City. The spray nozzles are removable and will not interfere with crop harvesting. The City will be responsible for irrigating the land and all aspects of the sprayfield operation. We are requesting proposals from persons wishing to purchase the hay crop and be responsible for crop care and harvesting. All proposals must meet the following minimum specifications: I. FEES Each applicant must submit a bid for the purchase of the hay crop. The bid will be in the form of a monthly fee to be paid to the City on the first day of each month. II. TERMS OF OPERATION The City will be responsible for crop irrigation and the operation of the sprayfield. The successuul bidder will be responsible for crop care and harvesting. The crop will be the property of the successful bidder. III. USE OF LAND The successful bidder must use the property only for a hay crop. Any change in the crop must be approved by the City. IV. MAINTENANCE All irrigation equipment will be maintained by the City. V. EQUIPMENT All equipment for crop care and harvesting must be the responsi- Pago -2- SPECIFICATIONS - HAY CROP bilit.y of the bidder. VI. INSURANCE The bidder must maintain adedunte Public Liability Insurance in the amount of $100,000 per accidont. VII. AGREEMENT The successful bidder must sign a formal agreement with the City which, at a minimum, will include the items listed above. VIII. INSPECTION Appointments to inspect the sprayfield site may be made by calling the City of Clermont's Utility Director, Mr. Preston Davis, at 904/394-4592. IX. PROPOSAL DEADLINE All proposals must meet the minimum criteria listed above. They will be received by the City Clerk of the City of Clermont until 10:00 a.m. , and at said office publicly opended and read aloud. The proposals will then be considered by the City Council at a regular meeting. All bid proposals must be submitted in a sealed envelope, clearly marked on the outside with "DID FOR PURCHASE OF HAY CROP." The City of Clermont reserves the right to reject any and/or all proposals, to waive any informality in any proposal, and to accept any proposal which in its discretion, may be for the best interest of the City of Clermont. PROPOSAL FORM FOR RAY CRO' DATE: I. FEE PER MONTH: $ II. DESCRIBE PROPOSED OPERATION AND THE EQUIPMENT WHICH WILL BE USED: III. COMMENTS: IV. I have read and understand the specifications for the management and purchase of the hay crop. I agree that if I submit the suc- cessful proposal; I will sign a lease agreement with the City which incorporates the City's minimum specifications. NAME ADDRESS CITY TELEPHONE NUMBER DECEMBER 6, 1,983 EU-xTION ELECTION CHECKLIST DATE DAYS BEFORE ELECTION REFERENCE ELECTION CALENDAR October 22, 1983 Approx. 45 Procedure Council to be advised of pending election 6 date November 6, 1983 30 City Ordinance Ch 7 Receive Requests for State Law 101.62 Absentee Ballots By November 6, 1983 At least 30 days City Ordinance Ch 7 Mayor's Proclamation of prior to election City Code Sec. 7-5 Election November 10,17,24 At least 30 days City Ordinance Ch 7 Mayor's Proclamation to be December 1 prior to election City Code Sec. 7-5 published 4 consecutive weeks November 6, 1983 30 State Law 98.051 Registration Books Close 30 Days Prior to Election November 6, 1983 Approx. 30 Procedure Send Letters Verifying Poll Workers - Have Substitutes November 21, 1983 15 City Code Sec. 7-6 Last Day to Qualify November 22, 1983 14 City Code Sec. 7-15 Absentee Ballots Printed - Equaling 25% of Electorate November. 22, 1983 At least 10 days State Law 101.131 Last Day to Designate Poll prior to election City Code Sec. 7-16 Watcher. Election Board Appointed by City Council November 24, 1983 At least 7 days State Law 101.20 Publish Sample Ballot in before election Local Newspaper November 25, 1983 First Friday after State Law 106.06 Campaign Treasurer's Report qualifying deadline November 25, 1983 Approx. 7 Procedure Prepare Oaths and Various Other Papers for Poll Workers December 1, 1983 Approx. 7 City Ordinance Publication Notice of Special Section 7-8 Meeting to Prepare Ballot December 2, 1983 Second Friday after State Law 106.07 Campaign Treasurer's Report qualifying deadline December 5, 1983 1 City Code 7-8 Special ^Meeting to Prepare December 7, 1983 Within 6 days City Code 7-17 Special Meeting to Canvass after election the Ballot December 9, 1983 Within 45 days State Law 106.07 FINAL Campaign Treasurer's after election Report Departments checking on what your stall has al- ready done. Your primary job is to provide some policies and directions for the city. For example, Instead of How TO Stay Out of spending time revlowing claims. Trouble and Still Get make sure you havo a good purchas- Things Donel Ing practice by which claims are incurred In the first place.. Tito lollowing suggestions arc for local officials— both elected and rip pointed —on how to stay out of trouble, but still got things done, which seems to be an increasingly ddf- lirulf thing to do. This; was the Maine of a general luncheon panel discus- sion at the 71st Annual City Conference of the League of Kansas Municipalities. The obsurvations, edited and supplemented by League Director E. A. Mosher I formcr assis- tant director of the Lcague of Wisconsin Munictpalitiesif, were con- fribuled by live municipal officials who participated in the panal: Mayor Louis E. Bartholomew, Erie: City Attorney James S. McKay, Jr., EI Dorado; City Manager Alan Morris. Liberal; City En. gineer Bruce D. Remsberg, El Dorado: and City Clerk;Financo Director pearl Smith, Colby. 1. If you're a governing body mem- ber, allow yourself enough time to be elfectiva. Just attending council meetings is not enough —you must study and discuss the problems, and keep yourself informed on what's go- ing on. To do even a fair job takes a lot of time. 2. Pace yourself. Limit the number of meetings you have. Set some prior- ities, recognize the need to spend time with your family. and don't "burn" yourself out. Recognize that life —and the city —is dependent on a lot of things we have little control over. 3. As an individual, even if you're the mayor, don't make promises you can't deliver! Most major decisions and actions requite approval of the governing body. -and this takes a ma- jority volt'. A. Treat everyone the. same. Be con- sistunl. 5. If you're a governing body mum- ber, don't spend rnost of your time 6. Always deal with people as it you will have to deal with thorn again. Even if you don't, someone else. will. 7. Take your budget preparation job seriously, for it determines wlial your city does or doesn't do for the com- ing year. it's the biggest policy development tool available to govern a city. And when budget cutbacks are essential, don't cut back on those ac- tivities that are vital to the critical operation of the city. 8. Be alert for the little things. They ,always seem to grow and come back to get you. 9. Establish policy statements. Writ- ten policy statements let dto pubhc, and the city staff, know where they stand. They help the governing body govern, and writing thorn provides a process to develop consensus. 'That's the way it's always been done" is not good enough either to slay out of trouble or to get Things done. 10. Maintain the infrastructure! Make certain you are adequately keeping up what you now have before taking on any new projects. Deterring main- tenance costs to the future simply shifts your troubles to those who fol- low you in the job. 11, Don't give quick answers when you're not sure of the real answer. It may be embarrassing to appear igno- rant, but it can be more embarrassing to tell a person something that is wrong. 12. Don't be stampeded into action. Don't be misled by the strong do- rnands of special interest groups who want it done now, their way. Your lob is to find the long-term pub!.,. ititmost of the community, and you may be hearing from the wrong peupb 13. Don't spring surprisos on your follow governing body mnrtlbnrs or your city stall, especially tit formal meetings. If a matter is worth bring. Ing up for discussion. It's worth boing on the agenda. Surprises may got you somo publicity, at the embarrass- ment of olhors, but lend to erode the "loam" approach to governance. 14. Doti bypass the system! If you have a city manager or other chief administrative official, governing body members should slink to policy and avoid personal involvement in the day-to-day operations. 15. And don'I lot others bypass your system—irsist that people such as bond salesmon or equipment suppli- ers first work with your city stall. If direct contact with governing body members is advisable, this should be with Ihn governing bodyas a whole......_ and not on a one-on-one business. 16. Formalize your personnel rules and regulations. Make sure they're clear. For example, it you don't pay for unused sick leave when an am. ployee is terminated, put it in writing. Once lhr. rules are established, gov- erning body members should avoid the tmnpialion to get Involved in per. sonnel matters. 17. Give notice for all your meetings. If it is not a regular meeting for which everyone in town knows the time and place, publish a notice in the newspa- per. If a major issue is to be considered. publish a special notice. it you know someone who is directly involved on Ihr. agenda. give him or her notice. 18. Distribute your council agenda to members and other concerned indi- viduals several days before each mnebng. It should be no secret what you are going to discuss, and a planned agenda permits orderly meetings. 19. Don't have closed meetings. In government. there shouldn t be. any secrrls. You are there to represent Ihn Public. don I hiflo anything from them, for your attempt to do so will Public Monap, I n nt ,, Inrmhrr 1981 Departments checking on what your staff has al- 102 ready done. Your primary job is to provide some policies and directions for the city. For example, instead of How To Stay Out of Trouble and Still Get Things Donal The following suggestions are lot /oral officials-- both elected and ap pointed —on how ro stay out of trouble, but still got things done, which seems to be an increasingly dif- hrulr thing to do. 7"his m7s the dmme of a general luncheon panel discus- sion at the 77si Annual City Conference of the League of Kansas Municipalities. The observations, edited and supplemented by League Director E. A. Mosher jformat assis- tant director of the League of lVisconsin Municipalifiesi, were con- frihuted by live municipal officials who participated in file panol: Mayor Louis E. Bartholomew, Erie: City Attorney James B. McKay, Jr., El Dorado: City Manager Alan Morris, Liberal: City En- gineer Bruce D. Ramsberg, El Dorado: and city ClerkiFinanco Director Pearl Smith, Colby. 1. If you're a governing body mem- ber, allow yourself enough time to be ollective. Just attending council meetings is not enough —you must study and discuss the problems, and keep yourself informed on what's go- ing on. To do even a lair job takes a lot of time. 2. Pace yourself. Limit the number of meetings you have. Set some prior- ilips, recognize the need to spend time with your family, and don't "burn" yourself out. Recognize that life —and the city —is dependent on a lot of things we have little control over. 3. As an individual, even if you're the mayor, don't make promises you can't deliver! Most major decisions and actions requiie approval of the governing body. -and this takes a ma- jority vote. 4. Treat everyone the same. Be con- sistent. 5. If you're a governing body mem- ber, don't spend most of your time spending time reviewing claims, make sure you have a good purchas- Ing practice by which claims are incurred in the first place.. 6. Always drat with people as it you will have to deal with them again. Even If you don't, someone else will. 7. Take your budget preparation job seriously, for it determines whal your city does or doesn't do for the com- ing year. It's the biggest policy development tool available to govern a city. And when budget cutbacks are essential. don't cut back on those ac- tivities that are vital to the critical operation of the city. 8. Be alert for the little. things. They always seem to grow and come back to get you. 9. Establish policy statements. Writ- ten policy statements let the public, and the city staff, know where they stand. They help the governing body govern• and writing there provides a process to develop consensus. "That's the way it's always been done" is not good enough either to stay out of trouble or to get things done. 10. Maintain the infrastructurel Make certain you are adequately keeping up what you now have before taking on any new projects. Deferring main. tenance costs to the future simply shifts your troubles to those who fol- low you in the job. 11. Don't give quick answers when you're not sure of the real answer. It may be embarrassing to appear igno- rant. but it can be more embarrassing to tell a person something that is wrong. 12. Don't be stampeded into action. Don't be misled by the strong de- mands of special interest groups who want it done now, their way. Your job is to find the long-term pubhf: interest of the community, and you may be hearing from the wrong people. 13. Don't spring surprises on your fellow governing body members or your city stall, especially of formal meetings. 11 a matter is worth bring- Ing up for discussion, It's worth being on the agenda. Surprises may got you some publicity, at the embarrass• nlent of others. but lend to erode. the. "team" approach to governanco. 14. Don bypass the system! II you have a city manager or other chief administrative official, governing body members should stink to policy and avoid personal involvement in the day-to-day operations. 15. And don'I let others bypass your system— insist that people such as bond salesmen or equipment suppli- ers first work with your city staff. It direct contact with governing body members is advisable, this should be with the governing body,as a whole and not on a one-on-one business. 16. Formalize your personnel rules and regulations. Make sure they're clear. For example, it you don't pay for unused sick leave when an em- ployee is terminated, put it in writing. Once the rules ate established, gov- erning body members should avoid fife temptation to get involved in per- sonnel matters. 17. Give notice for all your meetings. II it is not a regular meeting for which everyone in town knows the time and place, publish a notice in the newspa- per. If a major issue is to be considered. publish a special notice. If you know someone who is directly involved on the agenda, give. him or her notice. 18. Distribute your council agenda to members and other concerned indi- viduals several days before each meeting. It should be no secret what you are going to discuss, and a planned agenda permits orderly meetings. 19. Don't have closed meetings. In government. there shouldn't be any secrets. You are there to represent Ihrt public: don't hide anything from them• for your attempt to do so will Public NannVr•nu•mIS,pir•mbvr 1983 Departments checking on what your staff has al- 13. Don't spring surprises on your ready done. Your primary job is to fellow governing body members or provide some policies and directions your (.fly staff, especially at formal for the city. For example, Instead of meetings. It a matter is worth bring - How To Stay Out of spending time reviewing claims, ing up for discussion, It's worth being Trouble and Still Get make sure you have a good purchas- on the agenda. Surprises may got Things Donal ing practice by which claims are incurred In the first place you some publicity, at the embarrass. ment of olhers. but tend to erotln the The lollotvmg suggestions are for 6. Always deal with people as if you "team" approach to governance. local ofOrirtis-- both elected and at) pointed —on how to stay out o! l o will have to deal with them again. Even If you don't, someone else. will, 14. Don t bypass the system! If you have a city manager or other chief trouble, but still gal Things done, administrative official, governing which scorns to be an increasingly dif- 7. Take your budget preparation job body members should stick to policy body hculf thin to do. This was the fharno p seriously, for it determines what your and avoid personal involvement in of a general luncheon panel discus- city does or doesn't do for the com- the. day -to -clay operations. - sion of rhu 71st Annual City ing year. It's the biggest policy Conference of the League of Kansas development tool available to govern 15. And don't let others bypass your Municipalities. The observations, a city. And when budget cutbacks are system —insist that people such as edited and supplemented by League essential. don't cut back on those ac- bond salesmen or equipment suppli- Director E. A. Mosher f lorrnor assis- tivities that are vital to the critical ers first work with your city stall. If tam director of the League of operation of the city. direct contact with governing body Wisconsin Municipalifrest, were con- frihuted by five municipal officials who 8. Be alert for the little Ihings. They members is advisable, this should be with Itin governing body as a whole _.. participated in h o panel: Mayor Louis always seem to grow and come back and not on a one-on-one business. E. Bartholomew, Erie: City Attorney James P. McKay, Jr„ El Dorado: City to get you. g. Establish policy statements. Wrib 16. Formalize your personnel rules and regulations. Make. sure they're Manager Alan Morris, Liberal; City En- l: Dorado: 9 inner Bruce D. Rem, Liberal: ten policy statements let the public. and the city staff, know where they clear. For example, if you don't pay for unused sick leave when an em- and Cify CletkfFinaoce Dirocfor Pedrf stand. They help the governing body ployee is terminated, put it in writing. Smith, Colby. govern. and writing Ihern provides a Once the rules are established. gov- 1. If you're a governing body mem- process to develop consensus. erning body members should avoid ber, allow yourself enough time to be "That's the way it's always been the. temptation to gol involved in per- e0ectit e. Just attending council done" is not good enough either to sonnel matters. meetings is not enough —you must study and discuss the problems, and stay out of trouble or to get Things done. 17. Give notice for all your meetings. keep yourself informed on what's o- 10. Maintain the infrastructure! Make II it is not a regular meeting for which everyone in town knows the time and ing on. To do even a fair job takes a certain you are adequately keeping place, publish a notice in the newspa- lot of time. up what you now have before taking per. If a major issue is to be 2. Pace yourself. Limit the number of on any new projects. Deferring main- considered. publish a special notice. meetings you have. Set some prior- tenance costs to the future simply If you know someone who is directly hies, recognize the need to spend shifts your troubles to those who fol- involved on the agenda. give him or fire with your family, and don't low you in the job. her notice. "brim" yourself out. Recognize that life —and the city —is dependent on a 11. Don't give quick answers when you're not sure of the real answer. It 18. Distribute your council agenda to members and other concerned intli- lot of things we have little control rnay be embarrassing to appear igno- viduals several days before each over. rant, but it can be more embarrassing meeting. It should be no secret what 3. As an individual, even if you're the to tell a person something that is you are going to discuss, and a mayor, don't make promises you wrong. planned agenda permits orderly can't deliver! Most major decisions 12. Don't be stampeded into action. meetings. and actions requite approval of the Don't be misled by the stiong de- 19. Don't have closed meetings. In governing body; and this lakes a ma- mands of special interest groups who government. there shouldn't be any jority volo. want it done now, their way. Your job secrets. You are there to represent 4. Treat everyonn the. same. Be con- is to find the long -terra public mlerest fit(,, public: don't hide. anything from sistent. of the community, and you may be there, for your attempt to do so will hearing from the wrong people. 5. If you're a governing body mem- ber, don't spend most of your time 16 Public M:mat!onunt'Scpn•nther 1983