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09-14-1983 Supporting Documents® CITY O!% CLERMON'T MINUTES REGULAR COUNCIL MEETING September 14, 1903 A Regular Meeting of the City Council. of the City of Clermont wall hold Wednesday, September 14, 1.983 in the Council Chambers. The Meeting was called to order at 7:30 p.m. by Mayor. Deals with the following Council Members in attendance: Council. Member Dupoc, Mayor Pro Tom Pool., Council Member Cole, and Council Member Turville. Other City Officials present were: City Manager Forbes, City Attorney Baird, Finance Director Saunders, and Deputy City Clerk Brandt. The Invocation was given by Mayor. Pro Tom Pool followed by the repeating of the Pledge of Allegiance to the Flag by all present. MINUTES The Minutes of the Regular Meeting held August 23, 1983 and the Special Meeting held September 7, 1983 wore approved as presented. CITY MANAGER'S REPORT HOMECOMING PARADE It was reported that the High School Homecoming Parade would be held on Friday, October 7, 1983 at 4:00 p.m., and would follow the same downtown route as last year. It was the consensus of the Council to allow the parade. DENNY DOYE PROFESSIONAL BASEBALL SCHOOL It was reported that Denny Doyle had requested the use of Bishop Field to conduct his baseball school from February 19, 1984 through April 7, 1984, from 8:30 a.m. to 3:30 p.m. and that he would donate $200 per week to the City for use of the field. Mr. Forbes stated that the City had no problems with the school in the past, and that the donation had gone into the City's Parks and Recreation Fund. After some discussion, it was the consensus of -- --=- the Council to allow Mr. Doyle the use of Bishop Field from February 19th through April 7th as long as those dates and times did not conflict with High School or League play. The $200 per week donation will go into the City's Parks and Recreation Fund. LANDSCAPING GRANT It was reported that the City had received approval of its landscaping grant in the amount of $3,500 this week and must finalize the program within two weeks. Mr. Bob Smythe, Public Works Director, had obtained prices for trees and shrubbery from several area nurseries. After some discussion, it was the consensus of the Council to allow Mr. Smythe to use his discretion in obtaining the trees and shrubbery to complete the landscaping grant. PLANNING AND ZONING CONFERENCE IN ORLANDO It was reported that there would be a four day Planning and Zoning Conference in Orlando, October 15, 1983 through October 18, 1983, and some members of the City's Planning and Zoning Commission had expressed an interest in attending the meeting. After some discussion, it was the consensus of the Council to allow them to attend. ST. JUDE'S BIKE-A-THON It was reported that a letter had been received from Michelle Delaney, requesting permission to hold a bike-a-thon in Margree Gardens Subdi- vision on Saturday, October 1, 1983, to raise money for St. Jude's Children's Research Hospital. This bike-a-thon has been held in the past, and there have been no problems. After some discussion, it was the consensus of the Council to allow Mrs. Delaney to hold the bike-a- thon on October 1, 1983, with the stipulations that she have proper traffic control and notify the home owners in the subdivision of the event. ® CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING September 14, 1903 Page -2- CHURCH DIREC'1TONAL/INFORMATIONAL SIGNS - S'1' MA1"PIIIAS EPISCOPAL CIIURCII City Manager Forbes reported that he had received a request from St. Matthias Episcopal Church to place informational/dir,octional signs on private property within the City which is not allowed under the City'n Sign ordinance. However, the City has allowed such signs to be placed on City street sign posts on highway 50, and such a sign could be placed at Lake and highway 50; two other locations for this typo of sign were also discussed, City property located at the southeast corner of Lake Minneola Drive and Fifth Street and Montrose and Twelfth Streets. The signs may be no larger than four square feet (21x2'). After some discussion, it was the consensus of the Council to have Mr. Forbes write the Church and inform them that a sign no larger than 2x2' may be placed at the three locations mentioned above, with sign placement to be approved by the City. Since these signs will be placed on City property, the City reserves the right to remove the signs should any problems arise in the future. COUNCIL MEMBER DUPEE'S REPORT COOPER MEMORIAL LIBRARY It was reported that the Library had completed its application for the $50,000 matching funds grant, and that the former vault at the building was being remodeled into a Young People's Section. EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL Mrs. Dupee reported that she would attend her first Awards Committee Meeting of the ECFRPC next Wednesday. VISITORS WITH BUSINESS"-' RETIREMENT CEREMONY FOR SED ADAMS Mr. Sed Adams was called to the podium by Mayor Beals, and together with Mr. Bob Smythe, they presented Mr. Adams with a gold watch for his over twenty years of dedicated service to the City. Both gentlemen spoke highly of Mr. Adams, and all present gave him a round of applause at the end of the ceremony. SOUTH LAKE PLAYERS REQUEST TO USE JENKINS AUDITORIUM City Manager Forbes reported that a letter from the South Lake Players requesting permission to use Jenkins Auditorium for the current season had been received. Mr. Joe Wiebush, President of the Players, appeared before the Council and reported that they would not be using the audi- torium for rehearsals through December because another building had been leased for that purpose, and gave the financial report of the group. 83-149 After some discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER POOL, AND UNANIMOUSLY CARRIED TO^ALLOWTTHE RESOLUTION NO. 450 - CONDITIONAL USE PERMIT FOR BLUE GOOSE. Mayor Beals reported that Blue Goose had requested a Conditional Use Permit to expand its citrus processing plant by adding a 30' x 60' building 0 feet from the rear lot line. Mr. John Mercer, local manager of the plant, ap- peared before the Council and explained that the building had to be situated ® CITY OF CLRRAIONT MINUTES REGULAR COUNCIL MEETING September. 1.4, 1983 Page -3- on the lot in as indicated on the site plan because of a City sewer casement, and there was no way to avoid the 0' rear lot line setback. Mayor Beals called for comments from those present, and no one spoke for or against the proposed CUP. Mayor Beals then road a letter from Lawson Wolfs, President of Clermont Builders' Supply, supporting the Conditional Use Permit. lie also noted that the Clermont Planning and Zoning Commission at its last regular meeting had recommended approval of this request. After 83- some discussion, A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDBY 1Ci0 COUNCIL MEMBER COLE, AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE ED TO ADOPT RESO RESOLUTION NO. 451 - JOSEPH WASIIUTA REQUEST FOR A CONDITIONAL USE PERMIT Mayor Beals explained that Mr. Washuta had requested a Conditional Use Permit to convert an existing office building into two apartments, each containing 610 square feet of floor space. The building is located at 849 West Minneola Street. Mayor Beals stated that the Planning and Zoning Commission at its last regular meeting had recommended approval of the application. Ile then called for comments from those present in the audience, an no one spoke for or against the Conditional Use Permit. Mr. Washuta asked if he was required to provide heat for the apartments, --A ,. �,ii rn,r it, in required by the Clermont City Code. After some 83- 151 RESOLUTION NO. 453- ICO, INC.'S REQUEST FOR A CONDITIONAL USE PERMIT Mayor Beals reported that ICO, Inc. had requested a Conditional Use Permit to construct ninety-two condominium units on 9.25 acres of property located approximately 300' north of the Grand View Apartments. Margie Rowe, a representative for ICO, Inc. appeared before the Council to answer any questions, and stated that they agreed with the recommendations of the Planning and Zoning Commission. City Manager Forbes explained that before any building permit for this development could be issued, the property which is owned by Mr. VanderMeer would have to be subdivided and the sewer and water system extended to serve the property. Mrs. Rowe stated that she understood this. Mayor Beals called for comments from those present in the audience, and no one spoke for or against the proposed development. Council Member Dupee stated that due to the potential increase of traffic on Grand Highway, turn lanes should be installed by the developer for ingress to and egress from the property. Council Member Turville expressed u,_ +ha+- +-hiG 1auplonment could have water retention problems. 83- 152 ® CITY OF CLRRDIONT 0 MINUTES REGULAR COUNCIL MEETING September 14, 1983 Pago -4- RPSOIUlION NO 452 - CHURCH OF THE NAYARENE'S REQUEST FOR A_CUP Mayor Beals reported that the Church of the Naiarono located at 101 Grand Ilighway had r.oquestod a Conditional. Use Permit to expand its existing building. The Planning and Zoning Commission had recommondod approval of this request at its last meeting. City Manager Forbos reported that because partof the land on which the expansion would take place is located in the County, annexation proceedings have been initiated by Reverend Legg, but he needs Church approval. Mr. Buddy Moore, a representative of the Church, appeared before the Council to answer any questions. Mayor Deals asked for comments from those present in the audience, and no one spoke for or against 83- the proposed building expansion. After some discussion, A MOTION WAS MADE B 153 COUNCIL MEMBER POOL, SECONDED BY COUNCIL MEMBER TURVILL� AND UNANIMOUSLY OLD BUSINESS RESOLUTION NO. 449 - FINAL MILLAGE RATE Mayor Beals reported that Resolution No. 449 would set the City's millage rate at 2.595 mills for FY1983-1984. The City is not increasing its millage, there is no increase over the roll back rate, and the proposed millage rate was lowered from 2.793 mills. Mayor Beals then called for comments from those present in the audience, and Senator Langley stated that he was happy to see the City lower its millage. Don Smith asked how the loss of revenue from the State from what he calls "sin tax" would affect the City's budget? City Manager Forbes stated that when planning the budget, this type of loss was considered and lower amounts were 83- budgeted, so the City should be okay. After some discussion, A MOTION 154WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL MEMBER DUPEE, ___ -- -....-- .,..r..,r r.m rn�i min ddQ RESOLUTION NO. 454 - GENERAL FUND AND REVENUE SIiARING FUND BUDGET Mayor Beals explained that this Resolution proposes a final General Fund Budget of $1,197,172 and a Revenue Sharing Budget of $48,050. If Revenue Sharing is not passed by Congress again, the funds will not be spent. Mayor Beals called for comments from those present in the audience, and Ann Ritch, President of the Clermont Chamber of Commerce asked to speak. She requested that the Council reconsider its funding of the Chamber, and reinstate into the budget the $10,000 originally requested. No one else spoke for or against the proposed General Fund and Revenue Sharing Budget. 83- After 156 BY CO 83- After some further discussion, A MOTION WAS MADE BY 157 SECONDED BY COUNCIL MEMBER DUPEE, AND ^CARRIED t*BYvAn ® CITY OF CLRRAIONT MINUTES REGULAR COUNCIL MEPT1'ING September. 1.4, 1903 Page -5- RESOLUTION NO. 455 - SANITATION FUND BUDGET Mayor Deals explained that thin Resolution provides for a final Sanitation Fund Budget of $273,059 in expenditures and providos for garbage and trash collection, with no foe increase for thin service. Mayor Deals then naked for, comments from those present in the audience, and no one spoke for or against the proposed budget. 83- After some discussion, A MOTION WAS MADE BY COUNCIL MEMBER COLS, LE 15p$ECONDED BY COUNCIL MEML'fl POOL, AND UN an edUSLr.. CARRPTNAE?_ NI 'AOPIONCVU AL RESOLUTION No. 456 - UTILITIES FUND BUDGET Mayor Beals explained that this Resolution provides for a final Utilities Fund Budget of $791,649 in expenditures, and provides for the water and sewer services of the City without increases in water or sewer rates. Mayor Beals then asked for comments from those present in the audience, and no one spoke for or against the proposed budget. After some dis- 83- cussion, A MOTION WAS MADE IIY COUNCIL MEMBER COLS SECONDED BY COUNCIL 159MEMBER POOL AND U-NANIMOUNLYYCARRIED BY ROLL CALL VOTE TO ADOPT RESO- r-1 nmr7.7mrP•.R FUND BUDGET AT $791,649. 83- 1G0 CENTER LAKE WEED CUTTING City Manager Forbes reported that the City had received only one bid for $4,200 from Randy's Weed Cutting of Altoona to cut weeds at Center Lake. He stated that this bid appeared to be high. The lake is presently being lowered to repair a pump, and when the lake reaches a lower level, it is believed that City crews may be able to cut or mow the buttonwood along the shore, but not the cattails. After some discussion, A MOTION WAS MADE BY COUNCIL .. MEMBER POO,.�., L, SECONDED BY _.,., �.,.. mnnr.F msaF WF.F.n CLERMONT HOTEL City Manager Forbes gave each Council Member a copy of a letter from Mr. Fred Morrison, Attorney, updating them on matters concerning the Clermont Hotel. After some discussion, it was the consensus of. the Council to have Mr. Morrison present at the next Regular Council Meeting to answer questions pertaining to the legal procedures involved. CITY ATTORNEY'S REPORT - HOOKS ROAD EASEMENT & CONDEMNATION PROCEEDINGS City Attorney Baird reported that the initial negotiated settlement for the Hooks Road easement and condemnations proceedings against property on Lakeshore Drive had not worked out. Originally it was negotiated that the City would pay the property owner $1,000 for the Hooks Road easement, and in turn would burn down the condemned building as a training exercise for the fire department. Neighbors objected to the fire, and the property owner has now hired a contractor to tear down the building for its salvage value. The agreement does not include removal of the slab or filling in the basement where the furnace was located. Also, in light of the fact that the City now needs an additional 50' for the Hooks Road easement, the property owner now wants $2,000 for the easement. ® CITY OF CLF,RdIONT 0 MINUTES REGULAR COUNCIL MEETING September 14, 1903 Page -G- Council Member Turville asked if it would have boon less expensive if the City had torn down the building? Mr. Richard Langley stated that his client had signed an agreement with the contractor. However, if the City agrees to the torms of the new settlement, his client would sign over the agreement to the City, and the City would be able to en- force it. Mr. Baird was also asked if the City would be liable if someone fell into the hole left from the furnace removal? Mr. Baird stated that the property owner would be liable if this happened. Mr. Baird recommended that the City pay Mr. Langley's client $2,000 for the Hooks Road ease- ment because obtaining the easement through condemnation proceedings would be far more costly. 83- After some discussion, A 1UI.SECONDED BY COUNCIL MEMD INTRODUCTION OF ORDINANCES 157-M AND 158-M, WADE PROPERTY REZONES Mayor Beals explained that these Ordinances were being introduced as requested by Mr. Bob Wade, owner of the property, and that he had asked that the property in Ordinance 158-M be rezoned R-3 Residential/ Professional and the property in Ordinance 157-M be rezoned to C-2 General Commercial. Mayor Beals also explained that the Planning and Zoning Commission, at its last regular meeting, had made recom- mendations different than those requested by Mr. Wade. Mayor Beals stated that he felt uncomfortable having an ordinance introduced knowing that the form of the final ordinance would be different than that being requested. After some discussion on procedures for introducing ordinances, it was decided to maintain past policy. City Attorney Baird stated that the ordinance could be changed without re -advertising, as long as the density for a particular tract did not increase from the original request. ORDINANCES 157-M AND 158-M WERE INTRODUCED BY COUNCIL MEMBER POOL BY TITLE ONLY. BID AWARD - HEALTH INSURANCE Finance Director Saunders reported that every three years the City bids out its insurance policies, and although numerous companies were contacted, no bids were received for our health insurance. Our present health insurance carrier, Florida Municipal Health Trust has sent the City notice of a premium increase effective October 1, 1983. Mr. Saunders further stated that he would continue to try and find better rates, but in talking with other companies, they could not offer the same coverage at a lower price. Mr. Saunders recommended that the City continue its health insurance policy with the Florida Municipal Health Trust with the following monthly rate increases: CURRENT RATE NEW RATE Employee (City Pays) $38.83 $55.72 Dependent Coverage $70.49 $83.55 (Employee Pays) 83- After some discussion, A 162 BY COUNCIL MEMBER COLE, ® CITY OP CLERUONT MINUTES REGULAR COUNCIL MEETING September 14, 1903 Page -7- There being no further business, Meeting adjourned at 9:00 p.m. Charles D. Deals, Mayor ATTEST: Waee Saunders, City Clerk 1 AGENDA CITY OF CLERMONT SPECIAL CITY COUNCIL MEETING 7:30 p.m., Wednesday September 7, 1983 CALL TO ORDER INVOCATION BUDGET RESOLUTIONS Adoption of Proposed Millage Levy Resolution No. 447 - Tentative General Fund & Revenue Sharing Budget Resolution No. 446 - Tentative Sanitation Fund Budget Resolution No. 445 - Tentative Utilities Fund Budget Resolution No. 444 - Certification of Matching Funds for Library Expansion Adjourn Momo to: City Council Prom: City Manager Subject: Weekly Memo Date: September 2, 1903 COUNCIL. MEETENG Please remember that: we have two Council Meetings on Wednesday this month. The first one is the Public !fearing on the Tentative Budget, next Wednesday, September 7th at 7:30 p.m. in the Council Chambers. The second one is the Regular Council. Meeting and Final Budget Adoption on Wednesday, September 14th. CHAMBER OF COMMERCE As requested by Council., enclosed is a copy of a letter the Chamber sent to all Council Members regarding their budget request. Also enclosed is a copy of their budget and a press release by Mayor Beals. BISHOP FIELD This week the City received $500 from the ❑orton Memorial Fund which is administered by the Kiwanis Club. The money was donated for lights.at. Bishop Field and will be used to hire a contractor to install the poles. The City has already purchased the lights and they will be installed by volunteers from the Booster Club. LEAGUE OF CITIES CONVENTIO14 The Florida League of Cities annual convention is scheduled for October 13-15th at the Orlando Liyatt in Kissimmee. Any Council Member wishing to attend this meeting should contact Julie Brandt as soon as possible. SENIOR CITIZENS CENTER I believe the open house for Senior Citizens held in Jenkins was very successful. We are still looking for people to serve on the Board of Directors for the Center! The phone was installed in the Recreation Building this week, and a small. desk and file cabinet will be placed in the building by the Council On Aging next week. The building will be staffed daily by a Senior Citizen volunteer. UTILITY DEPARTMENT At this point everything is on target for our 201 Grant to expand the waste treatment plant. Our engineers are presently resolving questions posed by the regulatory agencies on our site specific studies. Once this is completed, they will be in a position to approve of our 201 Plan and Step 2 & 3 application. The application must be certified by September 30th in order for the City to be eligible for this year's funds. Page 2 weekly Memo September 2, 1903 PUBLIC WORKS DEPARTMENT The Public Works Department has been performing maintenance work on traffic signals, patching the alley behind flanks Electric, and finished some parks maintenance in the Central Business District. The City's Parks Foreman, Sod Adams, retired this week. fie had been with the City twenty years and will be missed. We will. hold a ceremony honoring Mr. Adams at the September 14th Council Meeting. FLOOD INSURANCE I will be conducting a meeting with the federal lsmergency Management Agency on Monday, September 12, 1983, at 1:00 p.m. in the City Hall Conference Room. The purpose of this meeting is'to review a Flood Insurance Report and Maps prepared for. the City by this agency. Any interested Council Members are invited to attend this meeting. Officials from the agency's regional office in Atlanta will be pre- sent to answer any questions. GARBAGE COLLECTION Labor Day is a holiday and City Hall will be closed. The County has closed the landfills that day, so garbage normally picked up on Monday will be collected on Tuesday. Tuesday's collection will be scheduled on Wednesday, and Thursday's and Friday's collection will be unchanged. POLICE DEPARTMENT This was a quiet week for the Police Department. They responded to six vehicle accidents and issued eighteen traffic citations. We had one residential burglary on Sheldon Place, but almost all of the stolen items were recovered within twenty-four hours after the burglary. CHURCH INFORMATION SIGNS I have received a request from St. Matthias Episcopal Church to place some small (four square feet in area) informational signs in the City. As you are aware, the City has allowed numerous signs like this on Highway 50, most of which are attached to our street sign posts. The church is requesting one sign to be placed on Highway 50 at the corner of Lake and the highway, and I can find no problem with this request. However, the church has also requested permission to place signs in various other areas of the City. I have informed the church members that we cannot allow these signs to be placed on private property throughout the City since this would set a precedent, and the City would be required to honor similar requests by other churches. Pago 3 ) Weekly Memo September 2, 1.903 The City does own property on Lake Minneo.la Drive, and at the corner of Montrose and Twelfth Streets which the Council could allow to be used for church informational signs. Council. direction is requested on this matter. COOPER MEMORIAL LIBRARY Enclosed is a letter I received today from the President of Cooper Memorial Library stating that the Library Trust does have the required matching funds for the library expansion project. Sincerely, CITY /OF CLERMONT GEORGE D. FORBES City Manager GDF:jmb Enclosures .. CITY OF Cld;k:.)1 CAPITAL 0U'1LAY 1.903-04 TABLE I1 FINANCE AND ADMINISTRATION SOURCE OF FUNDS 3 - Coiling Fans - City Hall 800 Federal Revenue Sharing Microfilm Reader -Printer 2,500 Copy Machine 6,000 O,800 Operating Budget 1 Automobile -Inspector TOTAL $15,900 - POLICE 1 Automobile 0,J00 ilederal Revenue Sharing Fingerprint Comparator 550 Telephone System 3,895 „ 2 - Legal File Cabinets 375 3 - Porsonal Lockers 300 1 - Chair (Dispatcher) 200 Radar 2,600 2 - Cameras 430 0 TOTAL $17,250 PUBLIC WORKS Street Sweeper 50,000 Operating Budget -- Storm Drain Improvements 15,000 Streets - Slurry Sealed 40,000 Sidewalks(Grand Hwy. from E. to Org. Hill) 10,000 $115,000 SANITATION Twenty Yard Loader -Packer 25,300 Capital Peplacrment Funds 21,700 Federal Revenue Sharing TOTAL $47,000 WATER Pipe, fittings, etc. 15,000 Operating Budget Ice Machine (50%) (requires council action) 1,200 Radio (5210) 1,150 Truck (requires council action) 7,800 Painting Fire Hydrants 4,000 Well Housing & Capacity Increase 55,424 I. R. R. TOTAL $64,574 SEWER Pipe, fittings, etc. 1,000 Operating Budget Ice Machine (50%) (requires council action) 1,200 Odophos Tanks 13,925 I. R. R. Sewer Redder 1,800 Operating Budget Manhole Repair 12,000 I. R. R. 'DOTAL $29,925 8. NL,t—iveU AUU 2 9 1A3 CILMItrIONT - ib11NN1:01,A Aul-,,k CHAMBER OF COINIMHAWMJ n411 BAST IIIUII\PA 1' -511 V•11. III"\ 417 I•r.P.ACNIUh'1', 11.I tt I DA :I L'7II 'i'1:1 dil9l t /N I•: IUIS I INd•11111 !tear "ember: linclosad are foci :sheets on the I'u.lr t ~talus ol° our Ch:IWbcr or Cunanorce. The Chamber each veer requests the' Cit„ to tlnce funds in its hudget for the, Chamber o1' Comitiorce in the amount clue for services rendered. These monies have keen based on an estimtto or what it would cost the City to render these services it till, Chamber did not. Ynil can sec by the financial sheet that otlr Chamber has only requested funds in the an+aunt helievcd to be 1'nir and counl. Al- though simllnr Chclmbers in the area received far more than the do, we have nlwnys felt oblip:ltod to nsl; ror no more than needed. Whereas, the City has provided only $2,000. 00 for 1983-1984, as in0icatvd in the minutes from the City Councills Wnrkshop on Auvust 10, this amount in no way can be iustiried oxccnt on a personal arrront to the Chamber. The Chnmbor, of the Scpteniher 7th public hcerinv, on the budget, will umnl:e (i nresent•ition rceua:ttinc, till, initial $]O,000.0t1 as stated in t!te enClnSeJ cop„ or our 11ov 10th letter to the ('ity Council. Thl, vencral rl,cllop,_ is that, !I* the City still orrors nnly $2,1100.00, the Chamber should not accopt it -nd thus hro:d< 131 tics with city povcrnment. !'!to lack or sun.,art will, hm,- ever, cause ror Itrnstic errorts oil till' n:n•t or tile Choml.er to carry omt: its lo'' during t110 ront-l•s or October-Ilecerlher. In nrdrr to nnrr^.t•, m: we arc, tlnt,, it will require L•otwevii $6,000.00 owl 57,1100.00 "or the three month::. :owc altern:lt ives ore: 1. C1nse all door's ror of least two nnnths or try and operate strict Iv by vnluntecr•s. 2. Keen only •I secretary :wd let the executive director po duri.nq this time. This tailI cut co:;t:; by $3,000.00, I'll iI has volunteered. 3. mciiihershir help rinnnce Clvunhl,r a?l necessary in order to remain it' full oneration. I 1 Ir . Soma of tha wny:c to 11('111 Flnnnca nr^ cam' ilntinn; such nsc t 1. Fund raising events. 2. Member, make contribution,;. (hc 2q0 business members nt $l0.nn nark tonlci provtdc one mopths 3. Chnrpe for ndvortI,;Ujl in thr, new inror- matinn cantor, nrovirning hn•;icrrsys nn.I attractions nai.11 ^articihato. i Iearnostty urpc tint you contact no on r tha cliractor'; lis,tod bolow •md pass tclong ,Your• covvonnts., Thi;; is a crucial time in our Chamber and ire :mc:;t a1J be tngethcr. Also, I ask that as mnnv mroihcrs ;is nossiftlo attend the Soptembor 7th hearing to r•unport your Chnwbnr. Sincerely, , " l Shi lay Annn RiBitctch 394-411I•I President _. This pronnsed procedure has been ❑n rrnr,•11 by the i'oar•1 of Directors. Mary Ogilvie 394-4745 R-11 `C Lcrn 394-5.139 Dennis Ilortnn ;394-4008 'd Ftcrl;r•wc 394-3583 Linda Beal 394-21,16 '4lrino 'Pinnias 394-5577 Jerry nrnwn 394-3250 Iov k'as'nite .394-3538 Chris Iinchetti 343-9501 Inr':c Mrh ;na-4nne FINANCIAL 1MIMATi(1N City of Clermont 1976.1977 $3,5(m0.00 198(1-M)ell $7,000.QO 1977-1973 $5,000.0o 1981-,1982 $7,100.08 1978-1979 $5,00o.00 1982.1983 $8,000.00 1979-1980 $5,000.00 1983.1984 We have always been shout one-half of compnrable Chambers in Lake County. 1982-1983 Eustis $15,000.00, Mount Dora $17,500.00 and Tavares $10,000.00 !)onthly Fixed Expenditures Executive Director $916.66 Secretary 640.00 Social Security 103.00 Cnr Expense 100.00 City of Clermont 65.00 Copier 124.61 Office supplies lso.nn Newsletter 85.00 Newspapers 8.00 Postage 37.00 Telephone 55.00 Sales Tax 6.00 $2,290.27 Funds on Pand $2,684.55 (8/22/83) October -December - $.7,000.00 required to maintain status quo. , 3pfv- Utilities for information Center - S1nli.00 per month - $300.00 Perhaps can pic)- up some advortisin& arr.l even nrovide a profit. ary OF CLEAVONf MINUTES Workshop Mectiuq August 10, if)0:1 CHAMBER_OF COMMEHCE The City's contribution to the Chamber of Commerce was discussed in great detail. It was explained that the Chamber had requested $10,000 for the new budget. City Manager Forbes noted that $0,000 was contributed during the current year. Mayor Deals stated that we should consider the fact that the City is already contributing $10,000 to the Centennial Committee, and this should have a direct bearing on any possible monies allocated for the Chamber because the Centennial Committee should receive more support from the Chamber. Council Member Turville stated that we should try and Put a dollar value on the worth of the services performed by the Chamber for the City. Mr. Saunders read a list from the chamber's request which itemized the services they performed for the City and the dollar amount they felt these services were worth. It was discussed that with the $10#000 the City could hire an additional employee that would perform all of the services t11e Chamber had listed in their letter, plus more. The membership fee structure within the Chamber was discussed, and Council Member Cole explained that Williams Steel has about the"me number of employees as the City of Clermont and payr, dues of $200. Finance Director Saunders reported that another business with approxi- mately forty-three employees pays $100. After much discussion, Council Member Turville stated that the direction and character the Chamber has taken are its privileges. The Chamber can choose to he anything it wishes. But if it chooses to be a special interest lobby and politically active, it should be independent. Those are functions that should not be funded with taxpayers dollars. It was discussed that $2,000 was a fair amount to contribute to the Chamber in the 1903-19114 budget. The Meeting adjourned at 9:40. Charles B. seal.^., Mayor ATTEST: Wayne Saunders, City Clerk �rGiswr`{y.GuGtr lC%l.1,;It11ON'l' - .1,111Nh;(ll,..;}r\Ifl;:1 1: Ci-ItAbli3J�.12 U1+` CU\I,till".Ll('1!� l a "III � f `! �G4II"tf`I� � tk • r�1� t �1{ �I� u � � � i �I 1 '' ' I i41 I r I it " ��I' ' �I�� I � " d ,> I A!(� � ' Y (r.l�1 I,?�'It �� rl II• '1 -, }i �i,1.� II i1111,L��U^jFrr i,��S, IIIi II tl llr{t�t II �I�) I'i�ll. j176 �, , �� ,IJ , I 1 1�n 11 IL0 1.1� l ry ++(([.', r, 1, yal I S r. t R I f I y'� rr t �' �} Il 'i I yt�E{�"ji�}��r{ ': lyla,lrlil��, t I I h•. �1�I I t 1 `ll�:' �,o7G �1�((1'h� I V '411k I(ilI? I �I la�l EI 1A �f11gM�f,`i"pTrlt�l�Yl.',1 t , �I'• h�(, i I , , �p 1�1� � + I � r1 4 };! } I �i �• 6 n l'li s 9,I A tit fiotcll'lazaupt j1.,rI�°14;, 1,t Clermont, 1:1, 32711 Dear City Council, The Clcrr,ont Chamber nr C.nmmorcl` hrrchy ;ulimita ils request ror funds in the Citvls 1983•9d Ilu-lprt I'm, screic„s l'cndcred to It lit, city and corununity by the Ch:,rthuI. A breakdown of :services i.s -Is 1'(111oI':s: 11?vort isin I'nhl it I'„tat in •; :I. 1n::wcrirl� snrlc 900 lutll•r•: :I�'Ircl'Iv rrn;,� ���•li.,..i I-. tin ls, )It I!cssrs, nrorestiinnn!s, r,!I,I in'ur.'ry. h, Ans„cri nr 'dwtic ..,nni r i ,I:I' i„n, I, I; Imany I..- (I I I!`bt." Irw., Inc:ll YP`:i�lt•^�.. "II•nl "•'�t i.11� :I I tin, c, 1'rcv itlin•, arl t. r. J.. :i I I L, „r tIw :I '•!a,•a, !•roc'nlre•'., 1)ro:'il... .,LIt. Inc:t1 infnr^lat . nt I` ,nl Ir`I 1 :I . lI st of c'nlrvlwr: ,n,' erhnola. n. .';nlln�n:'inp I`ranl•� I'Ins•: nl•• �;�;.. I., b, !,nln.l`1'i In L:I!,or ?l:lv ., it n;, n .. tiuunn rt inr :ul,l I s ; i .l in• I. ritlnKI tho Coltman i tv. Attached is a breakdown of casts ror above servicos. Sincerely, a' sr. 4, r1 , Pitch P i tch PresirIcn.t ' 'L'I � i•I:�illl �'!Inlytl I+ iil (:I�=:�1 I�r'I t , Itl4u,l I 17tr', SOIIRCI Mernberstr i P City of Clurnon' Labor U,'ry Annual Uinner Worker Cowpuri5of ion Itu�turcli NuWslntfer Advertisement Monthly rnueting Mi5c. rund Raising Interest on bank Account Orange (.11ossom lireakldst TOTAL 5001rY I I IMV.1 rXPPNSI.`. Exocu'Iive UirecI-or Secretary - Fart tint! Labor Ody Oftice Expense Annual Dinner Car Expense F.I.C.A. Monthly meeting Newsletter Telephone Postage Travel 6 Convention Utilities Dues 3 Subscriptions Advertising Orange Blossom Breokfas'l Insurance Workers Compensation Data Taxes (Sales, Unemploymeni, e"fc.) Contingency/Reserve TOTAL MAXIM 1, i 2 , t40. 00 tD,000.00 4,500.00 2 ?50.00 900.00 900.00 100.00 400.00 150.00 100.00 6 32,400.00 t 11,000.00 3'140.00 3,500.00 3,000.00 2,200.00 1,200.00 1,050.00 1,000.00 800.00 700.00 700.00 630.00 540.00 450.00 300.00 300.00 190.00 50.00 50.00 1.000.00 8 32,400.00 Ilk CITY OF CLERIVI®[ti T RfU'"I,r 11 11011 ID A P7111. 111 ION r W0,11144MI n..i.�MrtiJ ThO Clermont chmmbor of Comin„rcu has issued an ambiguous release to arum media representatives pertaining to the annual Labor Day festiv- ities at. Jaycee Beach. When such liberties are taken with veracity it is impurative that the record he set straight, lest someone mis- understand. The news release states, in part, that due to the City Council's apparent unwillingness to fund the Chamber at levels of the recent past, that it can no longer afford to sponsor the Labor Day Program. This implies two things, neither of which 4=0 correct. /3 First, the City's projected October 1, 1983 to September 30, 1984 budget has nothing to do with Labor Day 1983. When last year's Council budgeted $8,000 for the Chamber, it was in anticipation of the Chamber honoring its Labor Day commitment. Second, the Chamber by its own conservative estimate was expecting to net $1,000 on Labor Day. incidentally, their current cash on hand is $2,684.55 which is quite enough seed money to successfully promote Labor Day. Certainly the Chamber Membership should not be criticized. We are, quite frankly, embarassed by the turn of events. Nor should the en- tire Board be chastised, because as late as Monday of this week there were certain Board Members unaware that the Chamber had dropped the ball. A sAkc It's a poor commentary that .gr individual. would hold a community hostage by attempting to wreck a thirty year tradition. As always, it has been heartening to see the various Civic organi- zations rallying, on short notice, to salvage the Labor Day Program. Rest assured, the City Administration stands ready to assist in every way possible. CHARLES B. DEALS, MAYOR CITY OF CLERMONT Cr"7C'.�F�G� F2 EMORIAL L /BR f�7FZ Y 020 MONTROSE STREET CLERMONT. PLOnIDA 32711 September 1, 1983 Mr. George D. Forbes City Manager City of Clermont One Westgate Plaza Drive Clermont, Florida 32711 Dear Mr. Forbes: This letter is to certify that the Cooper Memorial library Trust has the required matching funds ($50,000.00) available for the expansion of the Cooper Memorial Library under the Library Services Construction Act. This money is made available through a trust established for Cooper Memorial Library and the Board of Directors has authorized the use of these funds for the expansion of the library. A copy of a letter from William J. Binneveld, Senior Trust Officer for Sun Bank,ls also enclosed for your information. The library board appreciates the City's cooperation in this matter and if you have any questions, feel free to contact me. Very truly yours, Alice D. Tilden President ADT/bhh IR B�nt� Trust Banking Group Estals and Trust DMabn July 13, 1983 e Cooper Memorial Library 620 Montrose Street Clermont, Florida 32711 Re: Estate of .Louise M. Arnett Gentlemen: It is our understanding that the Library is applying for a Federal Grant. As you are aware, upon final distribution of the above referenced estate, Cooper Memorial Library is to receive three -fourths (3/4) of the residue of the estate. This will amount to at least $50,000.00. and such assets are to be used at the direction of the Board of Directors; provided however that none of the assets are used for normal operating expenses. Cordially yours. William J. Binneveld Vice President and Trust officer WJB/gh cc: Mr. Tom K. Dougherty Attorney at Law P.O. Box 1004 Clermont, Florida 32711 Sun P- Box 8 - Leesburg, Florida 32748 • (904) 326-4513 Alnnav AAananomwnf ® CITY OF ClXRA1ONT RESOLUTIONS N0. 444 A RI;SOLU'PION OF Tilp; CITY OI'` CLERMONT, i,AKE COUNTY, FLORIDA, CERTIFYING THAT THE REQUIRED MATCHING FUNDS ARE AVAILABLE FOR THE EXPANSION OF THE COOPER MEMORIAL LIBRARY UND1711 THE LIBRARY SERVICRS CONSTRUCTION ACT. WHEREAS, the Emergency Jobs Bill enacted by Congress provides for additional funding for Public Library Construction, WHEREAS, the City Council of the City of Clermont owns the Cooper Memorial Library Building and ].and, and also owns sufficient land for this expansion, WHEREAS, the City of Clermont wishes to expand our library facility to improve our services, NOW THEREFORE BE IT RESOLVED, that the City of Clermont certifies that it has the required matching funds for the expansion of the Cooper Memorial Library under the Library Services Construction Act, Title II, Public Library Construction as appropriated under P.L. 98-8, the Emergency Jobs Bill. DONE AND RESOLVED BY THE CTTY COUCIL OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, THIS DAY OF , 1983. CITY OF CLERMONT CHARLES B. BEALS, MAYOR ATTEST: CITY OP 01,P A10NT RESOLUTIONS NO. 440 A RESOLUTION OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA ESTABLISHING THE' TENTATIVE SANITATION FUND SI':RVICL: BUDON'T FOR 11,11E C'[7'Y OF CIJ:RMONT FOR Tllli FISCAh YEAR 1903-1984, AUTHORIZING RECE,IP'1';i AND DISIIURSEMUHTS CONTAINED THEREIN. WIII:RLiAS, it to hereby fou:ul and determined by the City Council Of the City of Clermont, Lake County, Florida, that the following sums of money are requirod for the Sanitation Service of the government of slid City for the Fiscal Year of October 1, 1983 to September 30, 1984, inclusive: REVENUES $171,000 EXPENDITURES $237,059 NET INCOME (LOSS) $(66,059) SUBSIDIES $ 43,825 BEGINNING CASH BALANCE $ 59,658 ENDING CASH BALANCE $ 37,424 NOW THEREFORE BE IT RESOLVED, that the above said tentative budget for the Sanitation Services of the City of Clermont for the 1983-1984 Fiscal Year and appropriations are therefore hereby adopted. ----- DONE AND RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, THIS DAY OF , 1983. CITY OF CLERMONT CHARLES B. BEALS, MAYOR ATTEST: I WAYNE SAUNDERS, CITY CLERK ® CITY OF CLFRHONT RE, SOLUTIONS NO. 445 A RNSOLUTION OF 'i'Ilr1 CITY OF CLNRMON'I'r LAKE COUNTY, FI,ORIDA, ESTABLIHIIING T11E TENTATIVE UTILITIES FUND BUDGET FOR THE CITY OF CI,IIRMON'1' FOR 'Pill,' FIHCAr, YEAR 1903-1904, AUT110ltI'/,IMG RECEIPT'S AND DT811URSl MPNTS CONTAINED HEREWITH. h WHEREAS,, it is herey found and deLerm.ined by the City Council of the City of Clermont, Lake County, Fl.oridn, that the foll.owing sums of money arc required for the water and sewer operations of the govern- ment of said City for the Fiscal. Year. of October 1., 1903 to September. 30, 1984. WATER REVENUES: Water Sales $330,000,� Tapping Fees 10,000 00 Hydrant Rental 13,OD0 Miscellaneous & Interest TOTAL$358,400 LESS: EXPENDITURES $314r091 NET INCOME (LOSS) $ 44,309 SEWER REVENUES: Sewer Service $430,000 Connection Fees 2,500 Miscellaneous & Interest 23,200 TOTAL $455,700 LESS: EXPENDITURES $477,558 NET INCOME (LOSS) ( 21,858) WATER AND SEWER NET INCOME (LOSS) $ 22,451 CHANGE IN CASH BALANCE $ 22r451 NOW THEREFORE BE IT RESOLVED THAT THE ABOVE SAID TENTATIVE BUDGET FOR THE UTILITIES OF THE CITY OF CLERMONT FOR THE 1983-1984 FISCAL YEAR AND THE APPROPRIATIONS THEREFORE ARE HEREBY ADOPTED. DONE AND RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLERMONTr LAKE COUNTY, FLORIDA THIS DAY OF 1983. CITY OF CLERMONT CHARLES B. BEALS, MAYOR ® CITY OF CLERMONT RESOLUTIONS N0. 447 A RESOLUTION PROVIDING A TENTATIVE BUDGET OF PXPPNSES FOR THE GENERAL FUND AND REVPNULI SHARING FUND OIL' T111•, GOVERNMENT OF TIIE CITY OF CLE101ONT, LAKE COUNTY, PLORIDA, FOR THE FISCAL YI,AR OF 3.983-1.984 AND MAKING APPROPRIATIONS THEREOF. WHEREAS, THE CITY CUUNCII, OF THE-: CITY OF CLERMONT, LAKI COUNTY, FLORIDA HEREBY RESOLVES THAT: SECTION 1. WHEREAS, it is hereby found by the City Council of the City of Clermont, Lake County, Florida, that the following sums of money, or as much thereof as may be authorized by law, are needed to defray all expenses and liabilities in the general operation of the government of the City of. Clermont, and these sums are hereby appropriated for the corporate purposes and objects of said City hereinafter specified for the Fiscal Year commencing on the first clay of October, 1903, and end- ing on the 30th clay of September, 1984. 4244 366 Administration f $328,567 Police $ 22,746 Fire Public Works $526,235 Special Activities $ 62,258 Contingencies $ 15,000 TOTAL EXPENDITURES $1,199,172 SECTION 2. _ ... :.;.....::_.. WHEREAS, it is hereby found and determined by the City Council of required the City of Clermont, Lake County, Florida, that the revenue 1 hereof, shall come from to fund the appropriations made in Section the following sources: TAXES Ad Valorem Taxes $211,132 Franchise Fees $180,000 Utility Service Taxes $185,000 LICENSES AND PERMITS Professional or Occupational $ 17,000 Building Permits $ 13,500 Other Licenses and Permits $ 3,000 INTERGOVERNMENTAL REVENUES State Revenue Sharing $140,000 Gasoline Tax $ 45,000 One Cent Gas Tax $ 29,772 Mobile [come Licenses $ 7,100 Alcoholic Beverage Licenses $ 4,800 Fire Insurance Premium Tax $ 3,550 Casualty Insurance Premium Tax 8279 $11 Sales Tax , 000 County Road & Bridge Tax $ 14,600 County Occupational License $ 6,400 Contributions/Natural Gas Dist. $ 45,000 ® CITY OF CLrRhIONT RESOLUTIONS NO. 447 Page 2 OTHER REVENUES Activity Fees $ 1,400 Beach Fees $ 2,000 Fines & Forfeitures $ 18,000 Interest Earnings $ 85,000 Rentals $ 10,000 Cemetery Lot Sales $ 5,000 Memorial Sales $ 500 Administrative Services Assessment $ 53,859 Contributions & Reimbursements $. 4,000 Surplus Equipment Sales $ 1,500 Miscellaneous $ 5,000 TOTAL REVENUES $1,210,392 Transfer from Capital Replacement Fund $ 25,300 Subsidy to Sanitation from Capital Replacement Fund $(25,300) Transfer to Capital Replacement Fund $(501000) Subsidy to Sanitation $(18,525) Reserve Allocation $ 57,305 TOTAL $1,199,172 WHEREAS, a portion of the revenue described above must be raised from the assessment and levy of ad valorem tax on each dollar of tax- able property in the City of Clermont, Lake County, Florida, as pro- vided for by Resolution. SECTION 3. FEDERAL REVENUE SHARING REVENUES $ 48,122 EXPENDITURES Administration $ 9,100 Police $ 17,250 Sanitation $ 21,700 TOTAL EXPENDITURES $ 48,050 SECTION 4. NOW THEREFORE, BE IT RESOLVED, that the above said tentative budget +> for the general operation of the Government of the City of Clermont for } the 1983-1984 Fiscal Year and the appropriations therefore are hereby adopted. DONE AND RESOLVED BY THE CITY COUNCIL OF T11r CITY OF CLERMONT, LAKE ?' COUNTY, FLORIDA THIS DAY OF 3983. CITY OF CLERMONT CHARLES B. BEALS, MAYOR ATTEST: WAYNE SAUNDERS, CITY CLERK 1