07-26-1983 Supporting DocumentsRegulnr Council, Meeting
July 26, 1983
A Regular Meeting of the City Council of: the City of Clermont was hold
Tuesday, July 26, 1903 in the City Council Chambera. The meeting was
called to order at 7:30 p.m. by Mayor Deals with the following Council
Members in attendance: Mayor Pro Tam Pool, Coucil Mendxx Turville,
Council Member Cole, and Council Member Dupeo. Other City Officials
present were City Manager Forbes, City Attorney Baird, and Deputy
City Clerk Brandt.
MINUTES
The Minutes of the Regular Meeting held July 12, 1983 and the Workshop
Meetings held July 13, 1983 and July 21, 1983 were approved as presented.
CITY MANAGER'S REPORT
SENIOR CITIZENS' ANNEX
It was reported that a letter had been written to Mr. Jerry McDowell, Exec-
utive Director, Lake County Council On Aging listing guidelines for the use
of the Kehlor Park Recreation Building as Clermont's Senior Citizens' Annex.
Permission was asked to send the letter, and it was the consensus of the
Council to allow the letter to be sent.
COUNCIL MU•MER DUPEE'S REPORT
BOOK BINDING AT LAID; CORRECTIONAL INSTITUTE
It was reported that the inmates at LCI operated a book bindery and Cooper
Memorial Library had ninety paperback books bound in hardcover at a cost of
.60 per book.
COUNTYWIDE LIBRARY SYSTEM
Mrs. Dupee reported that Cooper Memorial Library would receive $6,932 from
the County system this year, considerably more than the $2,400 received
last year. Council Member Turville asked if this would cover the wages
of a new employee hired by the library and Mrs. Dupee stated that it would.
She also reported that because the library does belong to the County system,
it had received a higher priority, ranking to receive State matching funds
for construction of the proposed addition to the library.
EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL
Council Member Dupee reported that Sandra Glenn, Chairman, of the ECFRPC
had announced committee appointments for the coming year. Mrs. Dupee had
been appointed to the Finance, Programming and Awards Committees, and
Mr. Nick Jones of Clermont was appointed to the Project Review Committee,
and Co-chairman of the Awards ConvEttee.
It was also reported that last year the Council processed $400,000,000
in applications. The Council will be implementing and coordinating
the recently passed Hazardous Waste Management Program for the counties
in this region, including a transfer site for hazardous materials in
South Lake County.
CLM40NT HOTEL
City Manager Forbes reported that the following letter from Mr. Fred
Morrison, the City's Attorney in matters dealing with the Clermont
Hotel, had been received this morning and passed out copies to the
Council. Due to the untimeliness of these letters, Mr. Forbes
suggested that the matter be placed on the next Council Agenda for
discussion.
Mayor Beals stated that his patience was wearing very thin in matters
regarding the Clermont Hotel and that he wanted the Hotel to be placed.
on the agenda every two weeks until the matter is resolved. He then
introduced Mr. Cecil Eaton who Lives next to the Clermont Hotel. Mr.
Eaton again expressed concern for the safety of his hone if transients
were to accidentally start a fire in the building:
i(
z.
Reg: r Council Meeting
Wuly 26, 1903
Pago 2
VISITORS WITH BUSINESS
RESOLVPION NO. 439 - RCOWL' FOR INDUSTRIAL DEVCLOPMCNT BONDS
Mr. Herb Rogers, owner of make Highlands Nursing Hone appeared before
the Council to request that the City sign the necessary documents to
allow the Barnett Bank to purchase the total issue of bonds necessary
for the financing of the expansion to the nursing home. Mr. Rogers
introduced Mr. John D. Hallstrom, vice President of Barnett Bank, who
would answer any questions the Council might have on Industrial
Development Bonds.
Mr. Rogers stated that Revenue Bonds were 23% below prime rate and
that he would be able to pass on the savings to his clients. He also
told of the many ways the expansion would benefit the community: in-
creased employment and cash flow, enhancement of existing businesses,
and additional and expanded services.
Council Member Dupee asked if the city's credit rating would suffer if
a default on repaying the loan occurred. City Attorney Baird stated
that after, researching this matter and talking to bond counsel, it was
his conclusion that there were no legal ramifications to the City in
this matter. In the event of a default, Barnett Bank would have a lien
on the project for payment, not the City of Clermont.
City Manager Forbes stated that in the case of default, the City was
at an advantage because Barnett Bank would be the sole purchaser of
the bonds, and that Mr. Rogers would be paying ad valorem taxes on
the property. He further stated that at a future Council Meeting, a
policy should be set with regard to this type of bonds. Council
Member Tuville asked for clarification on the ad valorem taxes, and
Mr. Forbes stated that in sane instances, a City may actually become
the owner of the property and have a lease back arrangement with the
borrower, thus avoiding ad valorem taxes because government entities
do not pay property taxes. Mr. Rogers will continue to pay taxes
because the City will not own his property.
23-117
Council Member Dupee stated that one of the prerequisites for issuing
revenue bonds was that the City be able to handle the project in terms
of public facilities, and asked if the nursing hone project would place
a moratorium on sewer hookups in light of the fact that our present
treatment plant is nearing capacity.
City Manager Forbes stated that the City is not at that point yet.
In talking with the City Engineer about this development and future
multi -family type developments, as long as the City is able within
the next two years to expand the treatment plant there will be no
problems. At the present time we are getting excellent advance water
treatment and our engineer feels we are in good shape, assuming we are
going ahead with the sewer project. If not, then in a couple of years
we will reach a point where we will have to say "no more." However, Mr.
Forbes stated that he did not feel that this particular project would
throw the City over the hump, but we do have others down the line.
RQUEST FOR VARIANCE - 2248 SOUTH LAKESHORE DRIVE
Mr. Bob Thompson appeared before the Coucil on behalf of his mother,
Vivienne Jan Thompson, to request a variance from the required 25
foot rear yard setback to build a dining room addition. The addition
would encroach eight feet into the rear yard. Mr. Thompson stated
bad no real hardship
that in requesting this variance, has nether ,
only that under the present zoning ordinance she would not be able
to build a dining room. He further stated that the dining room
would be built facing the lake and there would be no neighbors
affected by the proposed addition.
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Reger Council Meeting
July 26, 1903
Page 3
The City'a Flood Hazard Regulations require that the lowest floor
of a building must be at an elevation of at least 10 inches above the
100 year flood elevation when built in a flood hazard area. when
questioned an to the elevation of the proposed addition, Mr.. Thompson
stated that he did not know what it would be, and if it was higher
than the oxisting hone, there was not enough room in the home t:o build
a step going up into the dining room. Mr. Tharmson was also asked
when the hone was built, and he stated that he did not know for sure.
83'll8 After much discussion, A MOTION WAS MADE BY COUNCIL 1 2MOM. POOL, SECONDED
BY COUNCIL M5MER TURVILLE AND UNANIMOUSLY CARRIED TO TABLE 112IL REQUEST
UNTIL TTIE NEXT REGULAR COUNCIL MELTING '10 GIVE MR. 1I MBSON TIME l0 CIIECK
TIE, ELIUATION OF 'illE PROPOSED ADDITION AND OBTAIN ,171E CONSTRUC1'ION DATE
OF 1111C HOME.
VARIANCE REQUEST - SOUI7IWGST PORTION OF TRACT 1 OAKIIURST SUBDIVISION
Ms. Chyrel Y. Boney appeared before the Council to request a variance to
the subdivision ordinance. The ordinance requires that lots be 75 feet
in width and have an area of at least 7,500 square feet. Ms. Boney owns
a piece of property approximately 220x288 feet and wishes to divide it
into three lots, each one being 73.33 feet wide and deep enough to con -
twin at least 20,000 square feet. Mayor Beals asked if anyone wished
to speak regarding the variance request, and no one spoke for or against
it.
City Manager Forbes stated that if the variance is granted, Ms. Boney
would have to put in the sewer and water, curb and gutter, and pave
the road before any hones were constructed. He then asked Ms. Boney
if she understood this, and she stated that she did.
63-119Afte' some discussion, A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED
BY �UNCIL MUMER COLS, AND UNANIMOUSLY CARRIED TO GRAND THE LOT WIDTH
VAitTANCE FOR THE buu1:HWE4T PORTION OF TRACT 1, OAKHURST SUBDIVISION FROM
THE REQUIRED 75 FEEi' TO 13.33 FEET.
AGREQMU WITH COUNTY TO USE OLD LIBRARY BUILDING FOR AN ANNEX
City Manager Forbes stated that formal approval of the proposed agreement
with the County for use of the old library as a South Lake County Court-
house Annex was needed. He reported that to date, only Mrs. Dupee had
made any consents regarding the proposed lease. She recommended that
item 3, "Terms of Lease" be amended to require the County to give 90
instead of 30 days' advance notice of their desire to exercise the
option period. Mayor Beals stated that the County had already tenta-
tively approved of the agreement as it was written, and he felt that
it would be best not to change the wording at this time. City Manager
Forbes stated that he could ask the County for 90 day notice in writing
without changing the agreement. After some discussion, A MOTION WAS
83'IZOMADE BY COUCIL MEMBER POOL, SECONDED BY COUNCIL MMEt TURV=, AND
UNANIMOUSLY CARRIED TO THE COUNTY FOR USE
OF THE OLD LIBRARY BUILDING IN CLERMONT AS A SOUTH LAKE COUNTY COURT"
HOUSE ANNEX.
USE OF COUNTY Ca%KMTY SERVICE WORKERS
City Manager Forbes explained that on January 11, 1983, the Council had
authorized the use of Community Service Workers from the County Pro-
bation Office for a period of six months, and asked the Council if they
wished to continue with the program. Council Member Tuville asked
how these workers had been utilized within the City. Mr. Forbes stated
that they had been used to shovel sludge at the treatment plant, and
for various jobs within the Public Works Department. After some dis-
�3 _�21 cussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY
COUNCIL M E-M COLS AND UNAN MUSLY CARRIED TO CONTINUE TO PARTICIPATE
29THE COUNTY 0=11 ITY SERVICE WORKERS PROGRAM.
Regur Council Meeting
July 26, 1903
Page 4
NEW BUSINESS
RESOLUTION NO. 437 - LIBRARY GRANT
It was explained that Resolution No. 437 would allow the City to apply
for a grant through the State Library Services Construction Act to ex-
pand Cooper Memorial Library. The Library Board has recommended a
$100,000 addition to the library, of which $50,000 would be paid for
through a grant.
Council Member Dupee stated that the proposed Resolution No. 437 should
be amended to include the following: "Whereas, the City of Clermont,
Lake County, Florida owns sufficient land for expansion." After some
93 122 discussion, A MOTION WAS MADE BY COUNCIL M04BM POOL SECONDED BY COUNCIL
HEMMER COLE AND UNANIMOUSLY CARRIED BY ROLL CALL VO'iT TO ADOPT RESOLUTION
NO. 437 AS AMENDED WHICH MU BID CITY TO APPLY FOR A STATE
LIBRARY SERVICES CONS`TRUCTZON GRANT OP $50 000. THE VOTING WAS AS POL-
1. COUNCIL MIMULK TURVILLE, AYES COUNCIL MEMBER COLE, AYE; COUNCIL
MEMBER DUPES, AYE; COUNCIL MLbIDER POOL, AYE; AND MAYOR BEALS, AYE.
RESOLUTION NO. 436 - FINES FOR PARKING VIOLATIONS
It was explained that Resolution No. 436 would establish fines for parking
violations and allow the implementation of Ordinance No. 236-C which was
passed several months ago. The fines for parking violations would be $5.00
if paid within 36 hours and $10.00 if paid after 36 hours. After some dis-
cussion, A MOTION WAS MADE BY COUNCIL MEMBER DOLE, SECONDED BY COUNCIL
-I23MEMBER TURVILLE AND UNTO .::SLY CARRIED BY ROLL CALL, VOTE TO ADOPT RESO -
LOTION NO. 436 WHICH ESTABLISHES PARKING FINES AT $5.00 IF PAID WITHIN
36 HOURS AND $10.00 IF PAID AFTER 36 HOURS. THE VOTING WAS AS FOLLOWS:
COUNCIL MEMBER POOL, AYE; COUNCIL MEbIDER DUPES, NYE- COUNCIL MFSER
COLE, AYE: COUNCIL MEMBLK TURVILE, AYE AND MAYOR BEALS, AYE. THE RESO-
LUTION WAS READ BY TITLE ONLY. - -
RESOLUTION NO. 438 - CITY POLICY ON BOAT DOCKS ON CITY PROPERTY
It was explained that this Resolution would establish a policy of not
allowing the City to grant agreements with citizens for private boat
docks, beaches, or similar facilities on City -owned property. Several
months ago the City Council had requested that the Parks and Recreation
Board make a recamiendation on this matter because there had been sev-
eral requests for boat docks on Lake Winona. The Board unanimously
recommended that the City not allow these requests. City Attorney Baird
recommended removal of the following from the proposed resolution:
"Whereas, agreements for boat docks or beaches between the City and
private citizens can create a genuine liability hazard for the City."
After some discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE,
4sEwrmID BY COUNCIL MEI•IDER DUPES AND UAANMOUSLY CARRIED BY ROIS, CALL
VOTE TO ADOPT RESOLUTION N0. 438 AS AMENDED. VOTING WAS AS FOLIAWS:
COUNCI5 MEMBER TURVILLE, AYE• COUNCIL MEMBER COLS, AYE; COUNCIL bRMBER
DUPES, AYE; COUNCIL MFS4BER POOL, AYE; AND MAYOR BEALS, AYE. THE RESO-
LOTION WAS READ BY TITLE ONLY. _
The meeting adjourned at 8:45 p.m.
CMARLES B. BFAIS, MAYOR
ATTEST: r /(
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WA SAUNDERS, CITY CLERK
® CITY OF CGF.RHONT
MINUTES
wORKSIIOP MEETING
July 21., 1983
A Workshop Meeting of' the CLLY Council of Cho C.LLy of Clermont
was hold Thursday, July 21, 1983 Ln Lhe City 111111 Coll:l'ez'c.nce
!loom. The Meeting was callod to order aL 7:00 p.m. by Mayor
Boa Ls with Lhe I'o'Ilowing C011110LI. Members In attmuhcnce: Council
Council. Member Colo, Council Member Dupoe, and Council. Member
Turvi.lLo. Counc.11 Member Pool. wns absent. Other City Officials
present were City Manager Forbes, F'i.nanco Director Saunders, and
Chief of Police Tyndal.
EXPANSION Of WASTE TREATMENT PLANT
City Manager Forbes gave a status report on Lhe City's application
for a 1.2 mil.l.Lon dollar grant to expand Lhe capacity ol.' the waste
treatment plant. The City had done It good 'job on completing the
201 Plan on time, and that Lhe application had been submitted by
Lhe July 15, 1983 deadline. IL waS explained that the City would
be conducting a third public hearing on the 20:1. Plan August 18th
at 7:00 p.m. in the City Council Chambers. The purpose of this
public meeting was to amend the 201 Plan to show tine potential
sites the City may be using for landspreading. The many items
needed to complete the application process were discussed; and
the City Manager informed the Council, if there were no objections,
he would be meeting in Atlanta on Monday with Environmental Pro-
tection Agency Officials to insure that the City could have the
entire application certified by September 30, 1983. The Council
was informed that the City is still searching for alternative sites
for landspreading, and that they would be kept posted on the pro-
gress.
BUDGET WORKSHOP
Finance Director Saunders gave the Council Members new budget pages
which were required due the City's proposed millage rate of 2.595.
The City Manager explained that he would like to go over the Utility
Department Budget at this time, since the City was required to adopt
the Utility fund Budget forty-five days before the end of the fiscal
year. Ile explained that the adoption of the Utility Department Bud-
get would be on the Council agenda for the first meeting in August.
The City's Bond Ordinance requires the budget adoption forty-five
days prior to the end of the fiscal year, however, the City would
then readopt the Utility Budget according to the Trim Bill and pro-
cedures for the rest of the City's budget.
The capital requests of the Utility Budget were reviewed in detail.
Pipes and fittings for the Utility Department's inventory were dis-
cussed and the possibility of purchasing a replacement ice machine,
radio, truck, painting fire hydrants, and the new well housing and
capacity increase for the Seminole well were reviewed. The $4,480
budgeted for painting all the City's fire hydrants was questioned,
and the Council inquired as to the type of paint that would be used.
Finance Director Saunders stated that the type of paint budgeted was
required by the NT'PA and that he would find out the exact amount of
gallons and report back to the Council at the next meeting. Council
Member Turville questioned the ice machine, and upon discussion it
was determined that the machine would be budgeted but not purchased
until approved by the Council. It was explained that the ice machine
had been repaired last year, and the Council did not want to purchase
a new one unless absolutely necessary. The City Manager explained
the request to purchase a new truck to replace an existing 1973 ford
Courier with over 80,000 miles and the City's small Cushman. The
Council had no objections to replacing the Cushman with a small truck,
but requested to see maintenance and mileage records before a final
decision was made. The Utility Director's requests for odophos; tanks,
a sewer rodder, and manhole repairs were discussed in detail and the
Council had no objections to these items.
® CITY OF CURMONT
MINUTES
WORKSHOP MEETING
July 2:t, '1.98:3
TIto Council Lhtnt rovIowe (I Lho Tino ILem roquosLs I.n tl(It ItH, and
CotutcL'I hiumbur Coe asked many gttesC ors togitt•ding those I.tonls,
such its the iLum f''or repair and niatilLonttttce of moLors. Thoru
was It bt•.Lol' discussion on the Cl.ty's ntoCor roatlings and how
complaints wore handled.
Connell Mumbur Colo roquesLud the Council Momburs to review the
budget roquosts of the Police Departniunt in :I.:IghL of the request
1'01. it new pol..l.co oi'I'Lcer. There was much Elf.scussion regarding
the extra Curds budgoLod far parr; -time men, and Clti.ol' Tyndal
discussed his concern that: we do not always have part-time men
to roa.y on. Thu Chief pre.1'orrod all extra man :If at all possible.
Much discussion ensued regarding the City's financial capability
to niford it new employee, especially with regards to the tax re-
duction ofCorLs which would be on the ballot within the next year.
The consensus of the Council was to budget the extra money for
part-time ol'flcers at this time.
The budget requests of the Fire Department were reviewed, and the
line items were discussed in detail. Mr. Forbes explained that
the salaries and benefits of the Fire Department were increased
slightly since the Fare Chief had requested that he be allowed to
have two training sessions per month when necessary. The City
Manager discussed that he believed this was it fair request as long
as the Fire Department stayed within their budget for salaries and
benefits. The Council concurred with the City Manager on this
matter.
The Public Works Department's .request- for a new automobile for
the Public Works Director, storm drain improvements, street resur-
facing and sidewalks were discussed in detail. The City Manager
explained that he intended to trade down the automobile now driven
by the Public Works Director to the Code Enforcement Department,
and trade in a police vehicle with over 80,000 miles on it. It
was explained that $65,000 had been budgeted for street resurfacing,
storm drain improvements and sidewalks; and requested that the Council
review the Capital Improvements Plan since we had twelve major storm
drain areas identified which need improvements. IIe further explained
that each year the City should budget funds for storm drain improve-
ments. There was much discussion regarding sidewalks. Mayor Beals
believed that the Council should also budget funds each year for side-
walk improvements. The consensus of the Council was that the area
between East Avenue and Edgewood Drive received the most complaints,
and that this was the area in which the City would begin installing
sidewalks. The storm drain improvements would be reviewed by the
Council before they are begun.
The Meeting adjourned at 9:00 p.m.
a"L d d1z.,4.
Charles B. Beals, Mayor
Attest:
Wa a Saunders, City Cleric
CITY OF CLI HONT
MINUTES
IY0RKS1101) MEE'I'[N(i
duly 1:1, l083
A i9orkshop Mo(rLing of Chu City Cow:r_I1 of tho Ci.Ly of C1.ermont was
hold Wednonday, July 13, If)83 I.n Lho CLLy 111111 Coll roronce (loom.
'Cho hiecting was enl.aed to order by al: 7:00 p.m. by hinyor Dcal.s with
the rol.lowing Coulee-1.1 Membors In aLtondanco: Mayor Pro Tom Pool,
Counci'I. Member Turviii.c, Cow:cl.l hiombor Dupae, and Council Member
Colo. Other CLty Orrichlis present wore City Manager Forbes and
Finance- Director Saunders.
0RANT FOR EXPANSION OF WASTE' TREATMENT PI,ANT
City Manager Forbes explained the status oi' the exP:urslon of the
waste treatment plant. If(,, exp[a.l.ned that the C.ty's 201 Plan was
complete and a formal appl[cut ion for the grant was required to be
submitted on Fr.day, July [5, 1983. lie oxpla.1nod the grant docu-
ments, and Mayor Deals signed till the required grant certifications.
Mr. Forbes w.il.l hand carry the grant application to Tallahassee on
Friday morning. rile appi.icatio❑ will also include engineering docu-
ments and a complete cost breakdown between the City, State, and
Federal governments. It was explained that the figures were in the
process of being calculated and that the City Manager would meet
with the City Engineer on Thursday afternoon to complete the ap-
plication.
The purchase or additional land for the City's landspreading project
was also discussed. The City has been discussing the possibility of
purchasing land with a number of land owners near the present land -
spreading site. As of yet, no options have been obtained, but the
City Manager was hopeful that one would be obtained in the near future.
It was explained that in the Department of Environmental Regulation's
instructions for wastewater management grants that a clear site cer-
tificate must only be presented at the time plans and specifications
are submitted, if the grantee has a Step 2 plus Step 3 grant such as
Clermont's. Step 1 includes the City's 201 Plan, Step 2 is a prep-
aration of the City's plans and specifications, and Step 3 is the
actual construction of improvements. Since it will be many months
before the plans and specifications must be submitted, the City
should have time to purchase additional property. The City Manager
stated that lie would be discussing this matter with DER Officials in
Tallahassee on Friday, and was hopeful that there would be no prob-
lems.
The engineering agreements that would be submitted with the application
would be unsigned, it was recommended that before any agreement was
signed, the City Engineer give a complete explanation of the costs in-
volved and what the contract covered.
One of the reasons the application was so difficult to prepare is be-
cause the cost breakdown between the City, State, and Federal govern-
ment was changing. It appears as though the Federal EPA is now will-
ing to exempt the City from the current advanced treatment review
process. This would mean that the EPA would fund 55% of the total
project cost for the treatment plant expansion and landspreading system..
This does not mean that ,you can take the total project costs and multi-
ply it by 55%, because not all project costs are eligible for funding.
The Federal government's standards are only 40 mg per litre for bio-
logical oxygen demand (BOD) and GO mg per litre for suspended solids
in secondarily treated effluent, whereas, the State and Local regu-
lations require 20 mg per litre (BOD) and 20 mg per litre for suspended
solids. If the State and Local requirements are more strict than the
Federal requirements, the Federal government will not pick up the extra
costs to meet the State and Local requirements. It was further discussed
that the latest letter from the EPA indicated that they would recognize
the City's landspreading process and reimburse the City for its land -
spreading system. As soon as a complete cost breakdown is submitted,
0 CITY OP CWHONT 0
MINUTES
WORKSHOP MEETING
July '13, 1OH3
I.L w111 ho gluon to the C1Ly Council.
PROPOSED "1,983-1084 FISCAL YEAR IIUDGET
DU Form 420, CorLIftcaLo of Taxldlle Vnl.u0 from the property AppralHor's
Office was discussed wiLh the, Council Mcnnbors. 1:C was explained that
Cho Ins LrItcLI.oils on Cho oril;fall. l. form wore from Lho 8Litto were In orror,
Which resul.Cad In an erroneous revonue f1gure in the proposed budget.
I'Inanco Director Saunders submitted Lhroc:' new pages for Lhe Council's
Proposed Budget Workbooks. the City's proposed millage was discussed,
and the Council agreed to reduce the millage from 2.793 Co 2.595 for
this fiscal year. This mil.lago rollback is designed to allow the
City to receive exactly the scone funds from the property tax as in the
previous your. It was explained that :I.n order to receive any nddittonal
funds from property tax (cxCIAld.ng new growth), the City would be required"
Co Clio an advertisement of a Notice Of Tax Increase.. The Council
Members felt this was not necessary tit this Lame and agreed on the lower
mil.lage rate. file first tentative public budget hearing will be held
on Tuesday, September Gth ;it 7:30 p.m. :in the City Council Chambers.
The Finance Director was directed to place this :information on the DR
Form 420, along with the millage race of 2.595 and return it to the
Property Appraiser's 0f.fi.ce.
The City Manager read through the Budget Message and explained some
changes which were necessary to reflect the new millage rate and pro-
posed expenditures. Ile explained that total expenditures in all funds
were at a slight reduction from the previous year, largely due to the
fact the City would be spending less Revenue Sharing money. The
Budget Message was reviewed page by page and the expenditures, revenues,'
and financial condition of each of the funds was discussed. There was
a lengthy discussion of the Sanitation Fund and the City's incentive
program on garbage collection. Council Member Turville believed that
the City's method of allowing sanitation workers to go home when the
work was completed each day needed better management because he could
not believe that the garbage was always properly picked up. IIe felt
that better managment would improve productivity, and that the hours
worked each day by the sanitation workers did not justify. the program..
Much discussion on the pros and cons of this system ensued.
The Council Members agreed that over the next few weeks we would go
through each department individually and review the capital requests,
and line item expenditures. The General Fund - Administration
capital requests were reviewed. Finance Director Saunders explained
his request for three ceiling fans, a microfilm reader/printer,
and a copy machine. There were no Council objections to these capital
expenditures or the line item expenditures. The City Manager explained
that additional funds were budgeted under Code Enforcement since the
City's present building inspector would be retiring in June. IIe
explained that these additional funds would be necessary to allow a
replacement Code Enforcement Director to work with Mr. Nagel for a
limited period of time to receive proper orientation to the new job.
The Capital Expenditures by the Police Department were explained. The
Council Members reviewed requests for a fingerprint comparator, a new
telephone system (three line system instead of the present two line
system), two legal file cabinets, three personal lockers, and one chair
for a dispatcher, one new radar set, and two cameras. The 'Council
Members had no problems with these expenditures, although they did re-
quest that the $430 budgeted for two cameras be investigated as to the
type of cameras and lenses.
The Council Members also reviewed a request by the Police Department
for an addition to their building for storage. The City Manager ex-
plained that due to expense of expansion, it might be beneficial for
the City to proceed more rapidly with the sale of unclaimed property
which is presently taking up a great deal of space in the Police
Department. The Police Department is in the process of reviewing a
® CITY OF CLPRAlONT
MINUTES
WORKSHOP Ml?1:TI.NO
duly 1.3, I.083
policy for the d.LHpoHa.L oi' HurpLuH property and :Ln the futuro wl.l.l.
be disposing of Haid property .I.n it rel;t.tl.tu• manner. It was also
explal.nod that oncu records were taken from the Lmiso Avenue WWI
Buildl.ng raid Interofi.:Lmod, Homo space would be ava:l.l.ablo for the
Police DopartmentlH use. It was ,],He d.i.Hcussod that tho Chief
had roduostod one now mall 1'0r the department. 'Pile possible nood
of a second investigator was discussed Ln grant detal.l., howevor,
it was pointed out that with the t:ax reduction ball. on the ballot;
in one year, now was not the proper time to expand Police personnel.
Mr. Forbes oxplainud that the alternative would be to fluid $2,000
in the Police Budget for the part-ti.mo Police 0rficors Program.
This would allow oxtra officers to help at special. events or during
special times of the year. This system is working well at this time
and the City Manager stated that he was enthusiastic about the poten-
tial of the Program.
The Meeting adjourned at 9:00 p.m.
- � f
Memo to: CILy Council
From: City Manager
Sub,Joet: Weekly Memo
Da, to: July 8, 1983
BUDGET WORKSHOP
Enclosed is one copy of the. proposed budget for the 1983-1984
Fiscal Year. Our next Budget Workshop is scheduled for Wednes-
day, July 13Lh from 7 - 9 p.m. in the City (lull Conference Room.
FINANCIAL., DISCLOSURE FORMS
Financial Disclosure Forms were given to all Council Members sev-
eral weeks ago. These forms must be completed and filed with the
Supervisor of Elections by noon on July 15th. If you need any
assistance with these forms, please tool free to contact me.
SAND MINE
As directed by the Council, Buck Evans attended the last meeting of
the Lake County Planning Board in order to obtain information on a
request for a sand mine on approximately 1,855 acres of land just
cast of SR 33 and north of County Road 474. Attached is a`lett'er
Mayor Beals has sent to the Board of County Commissioners on this
matter.
Mayor Beals was hesitant to send this letter without notifying the
Council, but since the County Commission may act on this next Tues-
day,he thought it best to proceed.
The City's main concern is that the sand mine operation not adversely
affect the flow of water into Little Creek and the Clermont chain of
lakes.
ANNEXATION
Pursuant to the Council's direction, enclosed is one copy of a letter
which was sent to owners of property adjoining Mr. Wade's land, asking
if they are interested in annexation.
CHAMBER OF COMMERCE
We have received a letter from the Chamber of Commerce thanking the
City for insuring that all requests for participation in the Centen-
nial Celebration be referred to the Centennial Committee. Also en-
closed is the agenda for their July llth meeting and the minutes of
the June meeting.
WARRANTY INSPECTION FOR THE WATER PROJECT
You may recall that a few weeks ago the City conducted the one year
Page -2-
Weekly Momo
July 8, 1983
warranty inspection for the water main project (Contract No. 3)
and found ten minor deficiencies. The Contractor (see attached
letter) has sent the City a check for $2,500 to pay for the re-
pair of those items and the City Engineer has recommended that
we accept this settlement.
LEAGUE OP CITIES
The next meeting of the Lake County League of Cities wa.1.1 be held
on Wednesday, July 20, 1983 at the Eustis Community Center which
is located on Lakeshore Drive, one block west of Bay Street.
Dinner will be served at 7:00 p.m. Since this meeting conflicts
with our July 20th Budget Workshop, I would recommend moving the
Workshop to Thursday, July 21st at 7:00 p.m. so we can attend this
meeting. Reservations must be turned in to Julie no later than
5:00 p.m. July 14th.
The annual Convention of the League is scheduled for October 13 -
15, 1983 at the Orlando Myatt.
COGENERATION
Mr. Paul Robensack has scheduled a speaker on cogeneration for
the Thursday, July 14th Lions Club Meeting. This meeting will
be held at noon at the Village Inn, and he has invited all
Council Members to attend.
FIRE DEPARTMENT
There were no structural fires in June and as of June 30th, we
had only six structural fires this fiscal year. Enclosed is
the June Fire Data Report. On July 7th there was a fire in a
portion of Bell Ceramics. Their sprinkler system and prompt
action by the Fire Department saved the building. During the
inspection after the fire a serious structural defect in the
building was found, and we are ordering the problem corrected.
BUILDING DEPARTMENT
The June report of the Building Department Is enclosed. In June
three permits were issued for new residences and sixteen for re-
pairs and additions. A total of thirty-eight permits of all kinds
were issued.
BRIDGE INSPECTION
About eighteen months ago the City agreed to participate with the
State DOT in a bridge inspection program. They have just awarded
a contract to the Engineering Firm of RNTB to inspect bridges in
Clermont's District. A pre -inspection meeting will be held on
1
Page -3-
Weekly Memo
July 8, 1083
July 18t'h with Mr. Dan McGonagle from this firm. They will then
inspect the Lako Winona Bridge, meet with the DOT and issue it
written report.
POLICE DEPARTMENT
There were no residential burglaries thi.s week, but the Police
Department was kept busy .issuing forty-two traffic citations
and responding to seven traffic accidents.
Enclosed is the June Monthly Activity Report. In the past month
there were no residential burglaries and only two commercial
burglaries, one of which hits been solved. Thirty-eight arrests
for felonies and serious misdemeanors were made.
POLLUTION CONTROL BOARD
The next meeting of the Lake County Pollution Control Board has
been scheduled for Monday, July llth at 7.30 p.m. on the fourth
floor of the old Courthouse in Tavares. The Department's Var-
iance Policy and 83 - 84 Budget are on the agenda.
RESOLUTION ON CONSOLIDATION/ANNEXATION
Mayor Beals has requested that the attached letter from Holly
Hill on the winner take all legislation be enclosed. The City
of Clermont has sent it resolution in opposition to this legis-
lation, but we were inadvertently omitted from the letter.
Sincerely,
CITY OF CLERMONT
GEORGE D. EORBES
City Manager
GDE/jmb
Enclosures
Memo to: L' I t.y Coune 1 I
From: City Managol,
Subject.: -July 12, 1983 COunoit McCting
Date: July 7, I083
The next CouncI.l Meet .Ing's agenda is rather I.:Ight, so It shou:Id be
It pleasant Chango of pace front the last six monl:hs.
The 1'0110wl.nl! i Loms al-0 can the al;enda 1'or uext Tuesday's COUIICI.'.I
Moeting'
VISTTORS WITH BUSINESS
REQUEST FOR OUTDOOR NEWSPAPER STAND
We have received a request .from Richard Reynolds to allow Mr. Bernie
Levin to operate an outdoor newspaper and magazine stand at the Winn
Dixie Plaza. Mr. f,evi.n intends to sell. newspapers and magazines
(such as the "Wall. Street Journal") which are not readily obtainable
in the Clermont area from an outdoor stand by the Eagle Store.
The present zoning ordinance'requires retail sales to be conducted
within a completel.y enclosed building, except for open air sales
which may be permitted by the City. The City Manager has the auth-
ority to allow open air sales for periods of thirty days or less.
However, the City Council must approve all open air sales of longer
duration.
Since Mr. Levin intends to operate this stand on more or less a per-
manent basis, he has requested Council action on this matter. I
would suggest that if the Council approves this request, it should
be done on a temporary basis not to exceed one year.
OLD [BUSINESS
RESOLUTION NO. 435 - ANNEXATION POLICY
Enclosed is Resolution No. 435 which if adopted would establish guide-
lines for the Council and property owners for annexing property into
the City Limits. Please review this policy carefully since it has
been amended at your direction to include language on enclaves.
WASTEWATER TREATMENT PLANT GRANT
To date everything :is proceeding smoothly on the Wastewater Treatment
Plant although we have not yet obtained an option for additional prop-
erty. We intend to submit a formal grant application on July 15th,
and I will give the Council a status report at the meeting.
page -2-
Tuesday, July 12th Council Mooting
July 7, 1983
NEW BUSINESS
INTRODUCTION OF ORDINANCE 155-M
Ordinance No. 155-M is enclosed for introduction at Tuesday's
meeting. This ordinance would annex 'Lho entire .1.11 acres cast
of Grand highway rind north of Highway 50 ownod by Bob Wade.
Boforo final adoption the oust sixteen acres of the proporty
should be excepted to avoid an onclave. Mr. Dennis Horton,
Attorney for Mr. Wade, is on vacation and will write the new
property description when he roturnro. Tr I:h18 ordlnnnco I„
Introduced, tic final reading would be held on August 9, 1983
Voluntary uunexriLi.ou ordin:uBceS muSt be published once a week
for four consecutive weeks before the final reading.
Sincerely,
CITY OF CLERMONT
GEORGE D. FORBES
City Manager
GDP/jmb
Enclosures
'zCCMVED ,Iyt 7 tr)g.,
Richard R. Reynolds
July 5, 1983
Mr. George D. Forbes
City Manager
City of Clermont
P.O. Box 219
Clermont, FL 32711
Re: Clermont Shopping Center; Mr. Bernie Levin
Dear Mr. Forbes:
Thank you for your prompt response to the inquiry
regarding placing a newsstand at the shopping center.
i will be present at the Council meeting of July 12th
along with Mr. & Mrs. Levin. On behalf of Mr. & Mrs.
Levin who are both handicapped, we sincerely request
this matter be early on the Agenda as they have a long
drive home to Orlando after the meeting.
Your consideration is greatly appreciated.
Very truly yours,
Richard R. Reynolds
Clermont Shopping Center
RRR:rs
221'n I-MLII OIIIVL - Ili. 3, BOX G22 CLf:HMONT, FLORIDA 32711
CITY OF CLERMONT'
P.O. BOX 219. CI CHMON I, ROHIDA 32711 . PHONE 9041394 4091 --
July 6, 1983 Letter sent to those people
listed on the other side.
Mr. and Mrs. Nick PacelII
349 Chapman Stract Fxtenslon
Waterbury, CT 06708
Bear Mr. b Mrs. 1'accl.il.:
The City of Clrroiont has born pat Ittoncd to annex the pruperty ahown on Hit. -
attached neap.
As an owner of property ahnttIng this; land, I am contneting you at the request
or the City Council lu ordrr Lu drtormino if you have any desire to annex your
_,.
property into Lhu curporatu liu,it:; at. this time, or in the near future.
The Council Is considering, only voluntary annexations, and we would appreciate
a responso from yn❑ on this ucittor.
Thank you for your con:;IdcraLiun. Lf you have ally questions, pLease feel free
to contact mr.
Sincerely,
,
Guorgv I1. vorbrn
City Manager
GDF/mgg
I
Mr. and hlrs. Nick Pacolli
340 Chapman Street Rxtonsion
Waterbury, CT OG708
I
Mr. Benjamin A. Wells
1).0. Box 273
hlatocottc, FL 32753
hfargio Dodsolo
192 Orange Avonue
Clermont
Mr. Richard Gano
Bust Highway 50
Clermont
Mr. Jesse Madden
Route 2 Box 96
Clermont
Mr. Harold G. Ranks, Jr.
Route 2 - Box 185-A
Clermont
Mr. Joseph Peterman/Kenneth Martin
P.O. Box 820
Clermont
Stewart A. hart
Route 2 - Box 675
Clermont
hhoube Jayne
2042 Compancro Avanuu
Orlando, FL 32804
RECEIVED JUL G 1983`.
CLMRNIONT - MINNiPOLA ARIA
CHAMBPR OF C(7MNfIi71 C�1+;
:1111 NAST IIIl111N'Ay '10
1',I1. 1111\ 417
1'LI•:It �n IN'I', 11, 0It1 DA M1711
'1'1•:1.141'llONN 1110•11 :Ills^I1111
.ItIIV 1, 1983
Citv Council
1 Ncstgat.e Pima
Clermont, P1. 32711
hear City Council,
The Chamber or Commerce was pleased to learn at
the last cnunc.i.l nutctinl, that all outside requests
for participation in the 1984 Centennial Celebration
would be referred to the Centennial Chairman for con-
si(Ieration. In addition, it is gratifying to_knota
that the Centennial Committee has set it policy that
;)articipstion would he local, vul that all items to
be purchased with centennial funds wi.11 he hid and
purchased locally through our business community.
Shopping at Home pirst, has always bocn a motto
of the Chandler of Commerce, and it is essential to
the economy of our local businesses. the Chamber
realizes that the City and the Centennial Committee
fully Supports thi.s, but it is nice to l.et our busi-
nesses know it too.
Sincerely,
Shirt. tlnn Ritch
President
Fr C
CI.BRMONT CHAM31:1! np CO Mn✓
BOARD OF DIRECTORS K11lh'I'lls,
JIILY 11, '1983
AGENDA
Call to Order
Introduction of Guests
Approval of Minutes or Regular Meeting held June G, 1983
Approval of rinanci.nl Statement ,for .June 1.983
t'
Reports
a, Labor Day
b, Citizen of the Year Award
c. By Directors
Old Business:
a. Resolution on Seacoast Railroad
b, General Survey Questionnaire
C. Information Center
d. Community Apnearance Award
New Business:
a. Chamber budget request to City
b. Membership
C. By Directors
d. By Executive Director
ADJOURN
i
f
'J'.IIMONT
MIAMwi; nr cowimm
:
FINANCIAL STA'I'PIENT
JDNIi 1.983.
INCOMIi
Account
June
To Date
Fudget_
Membership
$325.0n
$6,812.50
$12,500.00
City of Clermont
---
4,000.00
10,000.00
Labor Day
254.0(1
254.00
4,500.00
Annual Dinner
- --
1.,932.00
2,250.00
Monthly Moctinr,s
Worker's Compensation
- --
1.21.50
469.00
337.50
700.00
900.00
Interest
32.98
64.08
150.00
Newsletter
290.00
290.00
900.00
Fund Raising
82.43
269.62
400.00
Orange Blossom Breakfast
80.00
100.00
Totals
$1,705.1)1
$1.11,509,00
$32,400.00
FXJ FNI)T.T]1111:S
Executive Director
$916.66
$4,583.30
$1.1,000 .00
Secretary -Part Time
384.00
652.71
3,740.00
Labor Day
20.00
261.50
3,500.00
Office Expense
307.22
1,619.58
3,000.00
Annual Dinner
52.50
2,310.64
2,200.00
Car Expense
100.00
500.00
1,200.00
F.I.C.A,
- --
184.26
1;050.00_._
Monthly Mecting
---
652.07
1,000.00
Newsletter
80.52
401.20
800.00
Telephone
287.63
700.00
Postage
28.50
•201.06
700.00
Travel f Conventions
180.00
640.00
630.00
utilities
65.00
245.n0
540.00
Dues f, Subscriptions
9.60
315.05
450.00
Advertising
48.41
156.21
300.00
Orange 111ossom Breakfast
11.58
213.32
300.00
Insurance
- --
118.00
190.0O
Worker's Compensation
---
26.00
SO.00
T'nxes (S F 11)
---
10.13
50.00
Contingency/Reserve
---
---
1,000.00
Totals
$2,203.99
$1.3,377.96
$32,400.00
Checkbook Balance (6/30/83) $845.81
Money Market ( 30 day)
$4,025.00
Savings Account
650.57
Total
$5,521.38
Submitted:
P. N. Searles
Executive Dire' or
jCLFRMONT CIIAMBIiR Or Cf)MMe J
BOARD OP DIRK TORS MEPTIN(i
JIINI? G, 1983
The raipil{u• mecting of the Board of Directors wa:; called
to order at 7:33 p.m, by President hitch in the Chamhor
Board Room.
Directors Present: Ritch, Ogilvie, Brown, IVashutn, 'Thomas,
Amidzich, Ul.ch, Horton find McLean.
Directors Absent: Real, Giachotti. and Gillm:ui.
president Ritch recommended the appointments of Marino
Thomas and Kurt Amidzich to the Board of Directors for
seats vacated by Pederson and McCullough who had resigned
for business reasons. Washuta moved that appointment be
made, seconded by McLean and approved by Board.
The Minutes of the regular meeting held `1av 9, 1983 were
read and approved.
The Workshop Minutes held May 25, 1983 were read find approved.
The Financial Statement for May 1983 was approved.
Reports:
a. The Executive Officer reported that to (late there were
229 paid members for $11,750.00 with $1,497.00 obligated in
July.
b. Labor Day was discussed and everyone is iv.orking on
assignments.
c. Director Ulch reported on his lookin}v into the Citizen
of the Year Award, Various ideas were discussed and
lllch will keep on looking for new ideas and keep a
list of nominees.
Old Business:
a. The Community Appearance Award was pivento Clerbrook
RV Resort.
b, Location of a Chamber Information Center at the. Sandal
Factory building in Minneola was discussed. The pos-
sibility will be pursued.
c. Director Horton moved that the proposed neneral Survey
be approved and sent to membership. Seconded by Washuta
and approved by Board.
d. Director Ilor
)t wi.1i
prepare a
Resolut 10 and swild to
appropriate
agencles
and lagislntive
doleVfltos, on the
closing or
Seaboard Coaatlllle
R011lt'Orld sorviccs in the
area.
New Buslness:
a. liducational
standards
in local
schools were discussed.
No definite
position
was taken
as to what standards
should be set. Dfroctor Brown mnvod that it Resolution
be sent to lake County School Board sanporting its
position for higher grade rtvera.res. Seconded by
Horton and approved by Board.
b.Discussion on the Bylaws was tabled until next. meeting.
There being no further husiness to come hef'ore tho Board
meetingwas adiourne'd at 9:05 p.m. The next meeting will
be hold nt 7:30 p.m. on Monday, July ]ith, 1983 in the
Chamber Board Room.
E. N. MURRAY, INC. RECEIVED Jlll,
cuunA coNtnncTen9
P, o, nox ll)
oUG1A VISTA, oCOnelA 91803
(919) 649@971
June 28, 1983
Mr. George Forbes, oily Manager
1). 0. Box 219
cicr;noat, Florida 327Ll
1.e: Leper Lated Junu 8, 1983
Springstead and. Associates, Inc.
Punch List - warranty Inspection
Contract No. 3 - water Hains
Job No. 8-111
Lear !Jr. Forbes:
After our telephone conversation of this date, we have decided
to offer the 1,2500.00 you felt you could accept for a release
to our firm for the items included on subject punch list. We
are enclosing herewith our check in the amount of $2500.00 and
sail chock is to cover any and all liability arising from our
construction of the subject water mains, as well as any and all
items on the one year warranty inspection. We feel that this
is a very adequate amount to cover the items which are in
question.
We enjoyed working, with you on this project and very much
appreciate your undr:rstanding of the problems we encountered
during construction.
With kindest personal regards and best wishes, I remain
Yours very truly,
E. N. 1,1UhRAY, INC.
E. Kelayv,Jr
EMd:bh
Enclosure check
cc: Springstead and Associates, Inc.
P. 0. Box 448
Leesburg, Florida 32748 .
Att: Mr. Ebner B. Sampson
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7 1�33
Richard R. Reynolds
I
July 5, 1983
Mr. George D. Forbes
City Manager
City of Clermont
P,O. Box 219
Clermont, FL 32711
Re: Clermont Shopping Center; Mr. Bernie Levin
Dear Mr. Forbes:
Thank you for your prompt response to the inquiry
regarding placing a newsstand at the shopping center. < -'
I will be present at the Council meeting of July 12th
along with Mr, & Mrs. Levin. On behalf of Mr. & Mrs.
Levin who are both handicapped, we sincerely request
this matter be early on the Agenda as they have a long
drive home to Orlando after the meeting.
Your consideration is greatly appreciated.
Very truly yours,
Richard R. Reynolds
Clermont Shopping Center
RRR:rs
22 PALMER DRIVE -FIT. 3, BOX 622-CLERMONT, FLORIDA 32711 -PHONE (904) 394.2263 i..