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07-26-1983 Supporting DocumentsRegulnr Council, Meeting July 26, 1983 A Regular Meeting of the City Council of: the City of Clermont was hold Tuesday, July 26, 1903 in the City Council Chambera. The meeting was called to order at 7:30 p.m. by Mayor Deals with the following Council Members in attendance: Mayor Pro Tam Pool, Coucil Mendxx Turville, Council Member Cole, and Council Member Dupeo. Other City Officials present were City Manager Forbes, City Attorney Baird, and Deputy City Clerk Brandt. MINUTES The Minutes of the Regular Meeting held July 12, 1983 and the Workshop Meetings held July 13, 1983 and July 21, 1983 were approved as presented. CITY MANAGER'S REPORT SENIOR CITIZENS' ANNEX It was reported that a letter had been written to Mr. Jerry McDowell, Exec- utive Director, Lake County Council On Aging listing guidelines for the use of the Kehlor Park Recreation Building as Clermont's Senior Citizens' Annex. Permission was asked to send the letter, and it was the consensus of the Council to allow the letter to be sent. COUNCIL MU•MER DUPEE'S REPORT BOOK BINDING AT LAID; CORRECTIONAL INSTITUTE It was reported that the inmates at LCI operated a book bindery and Cooper Memorial Library had ninety paperback books bound in hardcover at a cost of .60 per book. COUNTYWIDE LIBRARY SYSTEM Mrs. Dupee reported that Cooper Memorial Library would receive $6,932 from the County system this year, considerably more than the $2,400 received last year. Council Member Turville asked if this would cover the wages of a new employee hired by the library and Mrs. Dupee stated that it would. She also reported that because the library does belong to the County system, it had received a higher priority, ranking to receive State matching funds for construction of the proposed addition to the library. EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL Council Member Dupee reported that Sandra Glenn, Chairman, of the ECFRPC had announced committee appointments for the coming year. Mrs. Dupee had been appointed to the Finance, Programming and Awards Committees, and Mr. Nick Jones of Clermont was appointed to the Project Review Committee, and Co-chairman of the Awards ConvEttee. It was also reported that last year the Council processed $400,000,000 in applications. The Council will be implementing and coordinating the recently passed Hazardous Waste Management Program for the counties in this region, including a transfer site for hazardous materials in South Lake County. CLM40NT HOTEL City Manager Forbes reported that the following letter from Mr. Fred Morrison, the City's Attorney in matters dealing with the Clermont Hotel, had been received this morning and passed out copies to the Council. Due to the untimeliness of these letters, Mr. Forbes suggested that the matter be placed on the next Council Agenda for discussion. Mayor Beals stated that his patience was wearing very thin in matters regarding the Clermont Hotel and that he wanted the Hotel to be placed. on the agenda every two weeks until the matter is resolved. He then introduced Mr. Cecil Eaton who Lives next to the Clermont Hotel. Mr. Eaton again expressed concern for the safety of his hone if transients were to accidentally start a fire in the building: i( z. Reg: r Council Meeting Wuly 26, 1903 Pago 2 VISITORS WITH BUSINESS RESOLVPION NO. 439 - RCOWL' FOR INDUSTRIAL DEVCLOPMCNT BONDS Mr. Herb Rogers, owner of make Highlands Nursing Hone appeared before the Council to request that the City sign the necessary documents to allow the Barnett Bank to purchase the total issue of bonds necessary for the financing of the expansion to the nursing home. Mr. Rogers introduced Mr. John D. Hallstrom, vice President of Barnett Bank, who would answer any questions the Council might have on Industrial Development Bonds. Mr. Rogers stated that Revenue Bonds were 23% below prime rate and that he would be able to pass on the savings to his clients. He also told of the many ways the expansion would benefit the community: in- creased employment and cash flow, enhancement of existing businesses, and additional and expanded services. Council Member Dupee asked if the city's credit rating would suffer if a default on repaying the loan occurred. City Attorney Baird stated that after, researching this matter and talking to bond counsel, it was his conclusion that there were no legal ramifications to the City in this matter. In the event of a default, Barnett Bank would have a lien on the project for payment, not the City of Clermont. City Manager Forbes stated that in the case of default, the City was at an advantage because Barnett Bank would be the sole purchaser of the bonds, and that Mr. Rogers would be paying ad valorem taxes on the property. He further stated that at a future Council Meeting, a policy should be set with regard to this type of bonds. Council Member Tuville asked for clarification on the ad valorem taxes, and Mr. Forbes stated that in sane instances, a City may actually become the owner of the property and have a lease back arrangement with the borrower, thus avoiding ad valorem taxes because government entities do not pay property taxes. Mr. Rogers will continue to pay taxes because the City will not own his property. 23-117 Council Member Dupee stated that one of the prerequisites for issuing revenue bonds was that the City be able to handle the project in terms of public facilities, and asked if the nursing hone project would place a moratorium on sewer hookups in light of the fact that our present treatment plant is nearing capacity. City Manager Forbes stated that the City is not at that point yet. In talking with the City Engineer about this development and future multi -family type developments, as long as the City is able within the next two years to expand the treatment plant there will be no problems. At the present time we are getting excellent advance water treatment and our engineer feels we are in good shape, assuming we are going ahead with the sewer project. If not, then in a couple of years we will reach a point where we will have to say "no more." However, Mr. Forbes stated that he did not feel that this particular project would throw the City over the hump, but we do have others down the line. RQUEST FOR VARIANCE - 2248 SOUTH LAKESHORE DRIVE Mr. Bob Thompson appeared before the Coucil on behalf of his mother, Vivienne Jan Thompson, to request a variance from the required 25 foot rear yard setback to build a dining room addition. The addition would encroach eight feet into the rear yard. Mr. Thompson stated bad no real hardship that in requesting this variance, has nether , only that under the present zoning ordinance she would not be able to build a dining room. He further stated that the dining room would be built facing the lake and there would be no neighbors affected by the proposed addition. --------------- Reger Council Meeting July 26, 1903 Page 3 The City'a Flood Hazard Regulations require that the lowest floor of a building must be at an elevation of at least 10 inches above the 100 year flood elevation when built in a flood hazard area. when questioned an to the elevation of the proposed addition, Mr.. Thompson stated that he did not know what it would be, and if it was higher than the oxisting hone, there was not enough room in the home t:o build a step going up into the dining room. Mr. Tharmson was also asked when the hone was built, and he stated that he did not know for sure. 83'll8 After much discussion, A MOTION WAS MADE BY COUNCIL 1 2MOM. POOL, SECONDED BY COUNCIL M5MER TURVILLE AND UNANIMOUSLY CARRIED TO TABLE 112IL REQUEST UNTIL TTIE NEXT REGULAR COUNCIL MELTING '10 GIVE MR. 1I MBSON TIME l0 CIIECK TIE, ELIUATION OF 'illE PROPOSED ADDITION AND OBTAIN ,171E CONSTRUC1'ION DATE OF 1111C HOME. VARIANCE REQUEST - SOUI7IWGST PORTION OF TRACT 1 OAKIIURST SUBDIVISION Ms. Chyrel Y. Boney appeared before the Council to request a variance to the subdivision ordinance. The ordinance requires that lots be 75 feet in width and have an area of at least 7,500 square feet. Ms. Boney owns a piece of property approximately 220x288 feet and wishes to divide it into three lots, each one being 73.33 feet wide and deep enough to con - twin at least 20,000 square feet. Mayor Beals asked if anyone wished to speak regarding the variance request, and no one spoke for or against it. City Manager Forbes stated that if the variance is granted, Ms. Boney would have to put in the sewer and water, curb and gutter, and pave the road before any hones were constructed. He then asked Ms. Boney if she understood this, and she stated that she did. 63-119Afte' some discussion, A MOTION WAS MADE BY COUNCIL MEMBER POOL, SECONDED BY �UNCIL MUMER COLS, AND UNANIMOUSLY CARRIED TO GRAND THE LOT WIDTH VAitTANCE FOR THE buu1:HWE4T PORTION OF TRACT 1, OAKHURST SUBDIVISION FROM THE REQUIRED 75 FEEi' TO 13.33 FEET. AGREQMU WITH COUNTY TO USE OLD LIBRARY BUILDING FOR AN ANNEX City Manager Forbes stated that formal approval of the proposed agreement with the County for use of the old library as a South Lake County Court- house Annex was needed. He reported that to date, only Mrs. Dupee had made any consents regarding the proposed lease. She recommended that item 3, "Terms of Lease" be amended to require the County to give 90 instead of 30 days' advance notice of their desire to exercise the option period. Mayor Beals stated that the County had already tenta- tively approved of the agreement as it was written, and he felt that it would be best not to change the wording at this time. City Manager Forbes stated that he could ask the County for 90 day notice in writing without changing the agreement. After some discussion, A MOTION WAS 83'IZOMADE BY COUCIL MEMBER POOL, SECONDED BY COUNCIL MMEt TURV=, AND UNANIMOUSLY CARRIED TO THE COUNTY FOR USE OF THE OLD LIBRARY BUILDING IN CLERMONT AS A SOUTH LAKE COUNTY COURT" HOUSE ANNEX. USE OF COUNTY Ca%KMTY SERVICE WORKERS City Manager Forbes explained that on January 11, 1983, the Council had authorized the use of Community Service Workers from the County Pro- bation Office for a period of six months, and asked the Council if they wished to continue with the program. Council Member Tuville asked how these workers had been utilized within the City. Mr. Forbes stated that they had been used to shovel sludge at the treatment plant, and for various jobs within the Public Works Department. After some dis- �3 _�21 cussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, SECONDED BY COUNCIL M E-M COLS AND UNAN MUSLY CARRIED TO CONTINUE TO PARTICIPATE 29THE COUNTY 0=11 ITY SERVICE WORKERS PROGRAM. Regur Council Meeting July 26, 1903 Page 4 NEW BUSINESS RESOLUTION NO. 437 - LIBRARY GRANT It was explained that Resolution No. 437 would allow the City to apply for a grant through the State Library Services Construction Act to ex- pand Cooper Memorial Library. The Library Board has recommended a $100,000 addition to the library, of which $50,000 would be paid for through a grant. Council Member Dupee stated that the proposed Resolution No. 437 should be amended to include the following: "Whereas, the City of Clermont, Lake County, Florida owns sufficient land for expansion." After some 93 122 discussion, A MOTION WAS MADE BY COUNCIL M04BM POOL SECONDED BY COUNCIL HEMMER COLE AND UNANIMOUSLY CARRIED BY ROLL CALL VO'iT TO ADOPT RESOLUTION NO. 437 AS AMENDED WHICH MU BID CITY TO APPLY FOR A STATE LIBRARY SERVICES CONS`TRUCTZON GRANT OP $50 000. THE VOTING WAS AS POL- 1. COUNCIL MIMULK TURVILLE, AYES COUNCIL MEMBER COLE, AYE; COUNCIL MEMBER DUPES, AYE; COUNCIL MLbIDER POOL, AYE; AND MAYOR BEALS, AYE. RESOLUTION NO. 436 - FINES FOR PARKING VIOLATIONS It was explained that Resolution No. 436 would establish fines for parking violations and allow the implementation of Ordinance No. 236-C which was passed several months ago. The fines for parking violations would be $5.00 if paid within 36 hours and $10.00 if paid after 36 hours. After some dis- cussion, A MOTION WAS MADE BY COUNCIL MEMBER DOLE, SECONDED BY COUNCIL -I23MEMBER TURVILLE AND UNTO .::SLY CARRIED BY ROLL CALL, VOTE TO ADOPT RESO - LOTION NO. 436 WHICH ESTABLISHES PARKING FINES AT $5.00 IF PAID WITHIN 36 HOURS AND $10.00 IF PAID AFTER 36 HOURS. THE VOTING WAS AS FOLLOWS: COUNCIL MEMBER POOL, AYE; COUNCIL MEbIDER DUPES, NYE- COUNCIL MFSER COLE, AYE: COUNCIL MEMBLK TURVILE, AYE AND MAYOR BEALS, AYE. THE RESO- LUTION WAS READ BY TITLE ONLY. - - RESOLUTION NO. 438 - CITY POLICY ON BOAT DOCKS ON CITY PROPERTY It was explained that this Resolution would establish a policy of not allowing the City to grant agreements with citizens for private boat docks, beaches, or similar facilities on City -owned property. Several months ago the City Council had requested that the Parks and Recreation Board make a recamiendation on this matter because there had been sev- eral requests for boat docks on Lake Winona. The Board unanimously recommended that the City not allow these requests. City Attorney Baird recommended removal of the following from the proposed resolution: "Whereas, agreements for boat docks or beaches between the City and private citizens can create a genuine liability hazard for the City." After some discussion, A MOTION WAS MADE BY COUNCIL MEMBER TURVILLE, 4sEwrmID BY COUNCIL MEI•IDER DUPES AND UAANMOUSLY CARRIED BY ROIS, CALL VOTE TO ADOPT RESOLUTION N0. 438 AS AMENDED. VOTING WAS AS FOLIAWS: COUNCI5 MEMBER TURVILLE, AYE• COUNCIL MEMBER COLS, AYE; COUNCIL bRMBER DUPES, AYE; COUNCIL MFS4BER POOL, AYE; AND MAYOR BEALS, AYE. THE RESO- LOTION WAS READ BY TITLE ONLY. _ The meeting adjourned at 8:45 p.m. CMARLES B. BFAIS, MAYOR ATTEST: r /( w, WA SAUNDERS, CITY CLERK ® CITY OF CGF.RHONT MINUTES wORKSIIOP MEETING July 21., 1983 A Workshop Meeting of' the CLLY Council of Cho C.LLy of Clermont was hold Thursday, July 21, 1983 Ln Lhe City 111111 Coll:l'ez'c.nce !loom. The Meeting was callod to order aL 7:00 p.m. by Mayor Boa Ls with Lhe I'o'Ilowing C011110LI. Members In attmuhcnce: Council Council. Member Colo, Council Member Dupoe, and Council. Member Turvi.lLo. Counc.11 Member Pool. wns absent. Other City Officials present were City Manager Forbes, F'i.nanco Director Saunders, and Chief of Police Tyndal. EXPANSION Of WASTE TREATMENT PLANT City Manager Forbes gave a status report on Lhe City's application for a 1.2 mil.l.Lon dollar grant to expand Lhe capacity ol.' the waste treatment plant. The City had done It good 'job on completing the 201 Plan on time, and that Lhe application had been submitted by Lhe July 15, 1983 deadline. IL waS explained that the City would be conducting a third public hearing on the 20:1. Plan August 18th at 7:00 p.m. in the City Council Chambers. The purpose of this public meeting was to amend the 201 Plan to show tine potential sites the City may be using for landspreading. The many items needed to complete the application process were discussed; and the City Manager informed the Council, if there were no objections, he would be meeting in Atlanta on Monday with Environmental Pro- tection Agency Officials to insure that the City could have the entire application certified by September 30, 1983. The Council was informed that the City is still searching for alternative sites for landspreading, and that they would be kept posted on the pro- gress. BUDGET WORKSHOP Finance Director Saunders gave the Council Members new budget pages which were required due the City's proposed millage rate of 2.595. The City Manager explained that he would like to go over the Utility Department Budget at this time, since the City was required to adopt the Utility fund Budget forty-five days before the end of the fiscal year. Ile explained that the adoption of the Utility Department Bud- get would be on the Council agenda for the first meeting in August. The City's Bond Ordinance requires the budget adoption forty-five days prior to the end of the fiscal year, however, the City would then readopt the Utility Budget according to the Trim Bill and pro- cedures for the rest of the City's budget. The capital requests of the Utility Budget were reviewed in detail. Pipes and fittings for the Utility Department's inventory were dis- cussed and the possibility of purchasing a replacement ice machine, radio, truck, painting fire hydrants, and the new well housing and capacity increase for the Seminole well were reviewed. The $4,480 budgeted for painting all the City's fire hydrants was questioned, and the Council inquired as to the type of paint that would be used. Finance Director Saunders stated that the type of paint budgeted was required by the NT'PA and that he would find out the exact amount of gallons and report back to the Council at the next meeting. Council Member Turville questioned the ice machine, and upon discussion it was determined that the machine would be budgeted but not purchased until approved by the Council. It was explained that the ice machine had been repaired last year, and the Council did not want to purchase a new one unless absolutely necessary. The City Manager explained the request to purchase a new truck to replace an existing 1973 ford Courier with over 80,000 miles and the City's small Cushman. The Council had no objections to replacing the Cushman with a small truck, but requested to see maintenance and mileage records before a final decision was made. The Utility Director's requests for odophos; tanks, a sewer rodder, and manhole repairs were discussed in detail and the Council had no objections to these items. ® CITY OF CURMONT MINUTES WORKSHOP MEETING July 2:t, '1.98:3 TIto Council Lhtnt rovIowe (I Lho Tino ILem roquosLs I.n tl(It ItH, and CotutcL'I hiumbur Coe asked many gttesC ors togitt•ding those I.tonls, such its the iLum f''or repair and niatilLonttttce of moLors. Thoru was It bt•.Lol' discussion on the Cl.ty's ntoCor roatlings and how complaints wore handled. Connell Mumbur Colo roquesLud the Council Momburs to review the budget roquosts of the Police Departniunt in :I.:IghL of the request 1'01. it new pol..l.co oi'I'Lcer. There was much Elf.scussion regarding the extra Curds budgoLod far parr; -time men, and Clti.ol' Tyndal discussed his concern that: we do not always have part-time men to roa.y on. Thu Chief pre.1'orrod all extra man :If at all possible. Much discussion ensued regarding the City's financial capability to niford it new employee, especially with regards to the tax re- duction ofCorLs which would be on the ballot within the next year. The consensus of the Council was to budget the extra money for part-time ol'flcers at this time. The budget requests of the Fire Department were reviewed, and the line items were discussed in detail. Mr. Forbes explained that the salaries and benefits of the Fire Department were increased slightly since the Fare Chief had requested that he be allowed to have two training sessions per month when necessary. The City Manager discussed that he believed this was it fair request as long as the Fire Department stayed within their budget for salaries and benefits. The Council concurred with the City Manager on this matter. The Public Works Department's .request- for a new automobile for the Public Works Director, storm drain improvements, street resur- facing and sidewalks were discussed in detail. The City Manager explained that he intended to trade down the automobile now driven by the Public Works Director to the Code Enforcement Department, and trade in a police vehicle with over 80,000 miles on it. It was explained that $65,000 had been budgeted for street resurfacing, storm drain improvements and sidewalks; and requested that the Council review the Capital Improvements Plan since we had twelve major storm drain areas identified which need improvements. IIe further explained that each year the City should budget funds for storm drain improve- ments. There was much discussion regarding sidewalks. Mayor Beals believed that the Council should also budget funds each year for side- walk improvements. The consensus of the Council was that the area between East Avenue and Edgewood Drive received the most complaints, and that this was the area in which the City would begin installing sidewalks. The storm drain improvements would be reviewed by the Council before they are begun. The Meeting adjourned at 9:00 p.m. a"L d d1z.,4. Charles B. Beals, Mayor Attest: Wa a Saunders, City Cleric CITY OF CLI HONT MINUTES IY0RKS1101) MEE'I'[N(i duly 1:1, l083 A i9orkshop Mo(rLing of Chu City Cow:r_I1 of tho Ci.Ly of C1.ermont was hold Wednonday, July 13, If)83 I.n Lho CLLy 111111 Coll roronce (loom. 'Cho hiecting was enl.aed to order by al: 7:00 p.m. by hinyor Dcal.s with the rol.lowing Coulee-1.1 Membors In aLtondanco: Mayor Pro Tom Pool, Counci'I. Member Turviii.c, Cow:cl.l hiombor Dupae, and Council Member Colo. Other CLty Orrichlis present wore City Manager Forbes and Finance- Director Saunders. 0RANT FOR EXPANSION OF WASTE' TREATMENT PI,ANT City Manager Forbes explained the status oi' the exP:urslon of the waste treatment plant. If(,, exp[a.l.ned that the C.ty's 201 Plan was complete and a formal appl[cut ion for the grant was required to be submitted on Fr.day, July [5, 1983. lie oxpla.1nod the grant docu- ments, and Mayor Deals signed till the required grant certifications. Mr. Forbes w.il.l hand carry the grant application to Tallahassee on Friday morning. rile appi.icatio❑ will also include engineering docu- ments and a complete cost breakdown between the City, State, and Federal governments. It was explained that the figures were in the process of being calculated and that the City Manager would meet with the City Engineer on Thursday afternoon to complete the ap- plication. The purchase or additional land for the City's landspreading project was also discussed. The City has been discussing the possibility of purchasing land with a number of land owners near the present land - spreading site. As of yet, no options have been obtained, but the City Manager was hopeful that one would be obtained in the near future. It was explained that in the Department of Environmental Regulation's instructions for wastewater management grants that a clear site cer- tificate must only be presented at the time plans and specifications are submitted, if the grantee has a Step 2 plus Step 3 grant such as Clermont's. Step 1 includes the City's 201 Plan, Step 2 is a prep- aration of the City's plans and specifications, and Step 3 is the actual construction of improvements. Since it will be many months before the plans and specifications must be submitted, the City should have time to purchase additional property. The City Manager stated that lie would be discussing this matter with DER Officials in Tallahassee on Friday, and was hopeful that there would be no prob- lems. The engineering agreements that would be submitted with the application would be unsigned, it was recommended that before any agreement was signed, the City Engineer give a complete explanation of the costs in- volved and what the contract covered. One of the reasons the application was so difficult to prepare is be- cause the cost breakdown between the City, State, and Federal govern- ment was changing. It appears as though the Federal EPA is now will- ing to exempt the City from the current advanced treatment review process. This would mean that the EPA would fund 55% of the total project cost for the treatment plant expansion and landspreading system.. This does not mean that ,you can take the total project costs and multi- ply it by 55%, because not all project costs are eligible for funding. The Federal government's standards are only 40 mg per litre for bio- logical oxygen demand (BOD) and GO mg per litre for suspended solids in secondarily treated effluent, whereas, the State and Local regu- lations require 20 mg per litre (BOD) and 20 mg per litre for suspended solids. If the State and Local requirements are more strict than the Federal requirements, the Federal government will not pick up the extra costs to meet the State and Local requirements. It was further discussed that the latest letter from the EPA indicated that they would recognize the City's landspreading process and reimburse the City for its land - spreading system. As soon as a complete cost breakdown is submitted, 0 CITY OP CWHONT 0 MINUTES WORKSHOP MEETING July '13, 1OH3 I.L w111 ho gluon to the C1Ly Council. PROPOSED "1,983-1084 FISCAL YEAR IIUDGET DU Form 420, CorLIftcaLo of Taxldlle Vnl.u0 from the property AppralHor's Office was discussed wiLh the, Council Mcnnbors. 1:C was explained that Cho Ins LrItcLI.oils on Cho oril;fall. l. form wore from Lho 8Litto were In orror, Which resul.Cad In an erroneous revonue f1gure in the proposed budget. I'Inanco Director Saunders submitted Lhroc:' new pages for Lhe Council's Proposed Budget Workbooks. the City's proposed millage was discussed, and the Council agreed to reduce the millage from 2.793 Co 2.595 for this fiscal year. This mil.lago rollback is designed to allow the City to receive exactly the scone funds from the property tax as in the previous your. It was explained that :I.n order to receive any nddittonal funds from property tax (cxCIAld.ng new growth), the City would be required" Co Clio an advertisement of a Notice Of Tax Increase.. The Council Members felt this was not necessary tit this Lame and agreed on the lower mil.lage rate. file first tentative public budget hearing will be held on Tuesday, September Gth ;it 7:30 p.m. :in the City Council Chambers. The Finance Director was directed to place this :information on the DR Form 420, along with the millage race of 2.595 and return it to the Property Appraiser's 0f.fi.ce. The City Manager read through the Budget Message and explained some changes which were necessary to reflect the new millage rate and pro- posed expenditures. Ile explained that total expenditures in all funds were at a slight reduction from the previous year, largely due to the fact the City would be spending less Revenue Sharing money. The Budget Message was reviewed page by page and the expenditures, revenues,' and financial condition of each of the funds was discussed. There was a lengthy discussion of the Sanitation Fund and the City's incentive program on garbage collection. Council Member Turville believed that the City's method of allowing sanitation workers to go home when the work was completed each day needed better management because he could not believe that the garbage was always properly picked up. IIe felt that better managment would improve productivity, and that the hours worked each day by the sanitation workers did not justify. the program.. Much discussion on the pros and cons of this system ensued. The Council Members agreed that over the next few weeks we would go through each department individually and review the capital requests, and line item expenditures. The General Fund - Administration capital requests were reviewed. Finance Director Saunders explained his request for three ceiling fans, a microfilm reader/printer, and a copy machine. There were no Council objections to these capital expenditures or the line item expenditures. The City Manager explained that additional funds were budgeted under Code Enforcement since the City's present building inspector would be retiring in June. IIe explained that these additional funds would be necessary to allow a replacement Code Enforcement Director to work with Mr. Nagel for a limited period of time to receive proper orientation to the new job. The Capital Expenditures by the Police Department were explained. The Council Members reviewed requests for a fingerprint comparator, a new telephone system (three line system instead of the present two line system), two legal file cabinets, three personal lockers, and one chair for a dispatcher, one new radar set, and two cameras. The 'Council Members had no problems with these expenditures, although they did re- quest that the $430 budgeted for two cameras be investigated as to the type of cameras and lenses. The Council Members also reviewed a request by the Police Department for an addition to their building for storage. The City Manager ex- plained that due to expense of expansion, it might be beneficial for the City to proceed more rapidly with the sale of unclaimed property which is presently taking up a great deal of space in the Police Department. The Police Department is in the process of reviewing a ® CITY OF CLPRAlONT MINUTES WORKSHOP Ml?1:TI.NO duly 1.3, I.083 policy for the d.LHpoHa.L oi' HurpLuH property and :Ln the futuro wl.l.l. be disposing of Haid property .I.n it rel;t.tl.tu• manner. It was also explal.nod that oncu records were taken from the Lmiso Avenue WWI Buildl.ng raid Interofi.:Lmod, Homo space would be ava:l.l.ablo for the Police DopartmentlH use. It was ,],He d.i.Hcussod that tho Chief had roduostod one now mall 1'0r the department. 'Pile possible nood of a second investigator was discussed Ln grant detal.l., howevor, it was pointed out that with the t:ax reduction ball. on the ballot; in one year, now was not the proper time to expand Police personnel. Mr. Forbes oxplainud that the alternative would be to fluid $2,000 in the Police Budget for the part-ti.mo Police 0rficors Program. This would allow oxtra officers to help at special. events or during special times of the year. This system is working well at this time and the City Manager stated that he was enthusiastic about the poten- tial of the Program. The Meeting adjourned at 9:00 p.m. - � f Memo to: CILy Council From: City Manager Sub,Joet: Weekly Memo Da, to: July 8, 1983 BUDGET WORKSHOP Enclosed is one copy of the. proposed budget for the 1983-1984 Fiscal Year. Our next Budget Workshop is scheduled for Wednes- day, July 13Lh from 7 - 9 p.m. in the City (lull Conference Room. FINANCIAL., DISCLOSURE FORMS Financial Disclosure Forms were given to all Council Members sev- eral weeks ago. These forms must be completed and filed with the Supervisor of Elections by noon on July 15th. If you need any assistance with these forms, please tool free to contact me. SAND MINE As directed by the Council, Buck Evans attended the last meeting of the Lake County Planning Board in order to obtain information on a request for a sand mine on approximately 1,855 acres of land just cast of SR 33 and north of County Road 474. Attached is a`lett'er Mayor Beals has sent to the Board of County Commissioners on this matter. Mayor Beals was hesitant to send this letter without notifying the Council, but since the County Commission may act on this next Tues- day,he thought it best to proceed. The City's main concern is that the sand mine operation not adversely affect the flow of water into Little Creek and the Clermont chain of lakes. ANNEXATION Pursuant to the Council's direction, enclosed is one copy of a letter which was sent to owners of property adjoining Mr. Wade's land, asking if they are interested in annexation. CHAMBER OF COMMERCE We have received a letter from the Chamber of Commerce thanking the City for insuring that all requests for participation in the Centen- nial Celebration be referred to the Centennial Committee. Also en- closed is the agenda for their July llth meeting and the minutes of the June meeting. WARRANTY INSPECTION FOR THE WATER PROJECT You may recall that a few weeks ago the City conducted the one year Page -2- Weekly Momo July 8, 1983 warranty inspection for the water main project (Contract No. 3) and found ten minor deficiencies. The Contractor (see attached letter) has sent the City a check for $2,500 to pay for the re- pair of those items and the City Engineer has recommended that we accept this settlement. LEAGUE OP CITIES The next meeting of the Lake County League of Cities wa.1.1 be held on Wednesday, July 20, 1983 at the Eustis Community Center which is located on Lakeshore Drive, one block west of Bay Street. Dinner will be served at 7:00 p.m. Since this meeting conflicts with our July 20th Budget Workshop, I would recommend moving the Workshop to Thursday, July 21st at 7:00 p.m. so we can attend this meeting. Reservations must be turned in to Julie no later than 5:00 p.m. July 14th. The annual Convention of the League is scheduled for October 13 - 15, 1983 at the Orlando Myatt. COGENERATION Mr. Paul Robensack has scheduled a speaker on cogeneration for the Thursday, July 14th Lions Club Meeting. This meeting will be held at noon at the Village Inn, and he has invited all Council Members to attend. FIRE DEPARTMENT There were no structural fires in June and as of June 30th, we had only six structural fires this fiscal year. Enclosed is the June Fire Data Report. On July 7th there was a fire in a portion of Bell Ceramics. Their sprinkler system and prompt action by the Fire Department saved the building. During the inspection after the fire a serious structural defect in the building was found, and we are ordering the problem corrected. BUILDING DEPARTMENT The June report of the Building Department Is enclosed. In June three permits were issued for new residences and sixteen for re- pairs and additions. A total of thirty-eight permits of all kinds were issued. BRIDGE INSPECTION About eighteen months ago the City agreed to participate with the State DOT in a bridge inspection program. They have just awarded a contract to the Engineering Firm of RNTB to inspect bridges in Clermont's District. A pre -inspection meeting will be held on 1 Page -3- Weekly Memo July 8, 1083 July 18t'h with Mr. Dan McGonagle from this firm. They will then inspect the Lako Winona Bridge, meet with the DOT and issue it written report. POLICE DEPARTMENT There were no residential burglaries thi.s week, but the Police Department was kept busy .issuing forty-two traffic citations and responding to seven traffic accidents. Enclosed is the June Monthly Activity Report. In the past month there were no residential burglaries and only two commercial burglaries, one of which hits been solved. Thirty-eight arrests for felonies and serious misdemeanors were made. POLLUTION CONTROL BOARD The next meeting of the Lake County Pollution Control Board has been scheduled for Monday, July llth at 7.30 p.m. on the fourth floor of the old Courthouse in Tavares. The Department's Var- iance Policy and 83 - 84 Budget are on the agenda. RESOLUTION ON CONSOLIDATION/ANNEXATION Mayor Beals has requested that the attached letter from Holly Hill on the winner take all legislation be enclosed. The City of Clermont has sent it resolution in opposition to this legis- lation, but we were inadvertently omitted from the letter. Sincerely, CITY OF CLERMONT GEORGE D. EORBES City Manager GDE/jmb Enclosures Memo to: L' I t.y Coune 1 I From: City Managol, Subject.: -July 12, 1983 COunoit McCting Date: July 7, I083 The next CouncI.l Meet .Ing's agenda is rather I.:Ight, so It shou:Id be It pleasant Chango of pace front the last six monl:hs. The 1'0110wl.nl! i Loms al-0 can the al;enda 1'or uext Tuesday's COUIICI.'.I Moeting' VISTTORS WITH BUSINESS REQUEST FOR OUTDOOR NEWSPAPER STAND We have received a request .from Richard Reynolds to allow Mr. Bernie Levin to operate an outdoor newspaper and magazine stand at the Winn Dixie Plaza. Mr. f,evi.n intends to sell. newspapers and magazines (such as the "Wall. Street Journal") which are not readily obtainable in the Clermont area from an outdoor stand by the Eagle Store. The present zoning ordinance'requires retail sales to be conducted within a completel.y enclosed building, except for open air sales which may be permitted by the City. The City Manager has the auth- ority to allow open air sales for periods of thirty days or less. However, the City Council must approve all open air sales of longer duration. Since Mr. Levin intends to operate this stand on more or less a per- manent basis, he has requested Council action on this matter. I would suggest that if the Council approves this request, it should be done on a temporary basis not to exceed one year. OLD [BUSINESS RESOLUTION NO. 435 - ANNEXATION POLICY Enclosed is Resolution No. 435 which if adopted would establish guide- lines for the Council and property owners for annexing property into the City Limits. Please review this policy carefully since it has been amended at your direction to include language on enclaves. WASTEWATER TREATMENT PLANT GRANT To date everything :is proceeding smoothly on the Wastewater Treatment Plant although we have not yet obtained an option for additional prop- erty. We intend to submit a formal grant application on July 15th, and I will give the Council a status report at the meeting. page -2- Tuesday, July 12th Council Mooting July 7, 1983 NEW BUSINESS INTRODUCTION OF ORDINANCE 155-M Ordinance No. 155-M is enclosed for introduction at Tuesday's meeting. This ordinance would annex 'Lho entire .1.11 acres cast of Grand highway rind north of Highway 50 ownod by Bob Wade. Boforo final adoption the oust sixteen acres of the proporty should be excepted to avoid an onclave. Mr. Dennis Horton, Attorney for Mr. Wade, is on vacation and will write the new property description when he roturnro. Tr I:h18 ordlnnnco I„ Introduced, tic final reading would be held on August 9, 1983 Voluntary uunexriLi.ou ordin:uBceS muSt be published once a week for four consecutive weeks before the final reading. Sincerely, CITY OF CLERMONT GEORGE D. FORBES City Manager GDP/jmb Enclosures 'zCCMVED ,Iyt 7 tr)g., Richard R. Reynolds July 5, 1983 Mr. George D. Forbes City Manager City of Clermont P.O. Box 219 Clermont, FL 32711 Re: Clermont Shopping Center; Mr. Bernie Levin Dear Mr. Forbes: Thank you for your prompt response to the inquiry regarding placing a newsstand at the shopping center. i will be present at the Council meeting of July 12th along with Mr. & Mrs. Levin. On behalf of Mr. & Mrs. Levin who are both handicapped, we sincerely request this matter be early on the Agenda as they have a long drive home to Orlando after the meeting. Your consideration is greatly appreciated. Very truly yours, Richard R. Reynolds Clermont Shopping Center RRR:rs 221'n I-MLII OIIIVL - Ili. 3, BOX G22 CLf:HMONT, FLORIDA 32711 CITY OF CLERMONT' P.O. BOX 219. CI CHMON I, ROHIDA 32711 . PHONE 9041394 4091 -- July 6, 1983 Letter sent to those people listed on the other side. Mr. and Mrs. Nick PacelII 349 Chapman Stract Fxtenslon Waterbury, CT 06708 Bear Mr. b Mrs. 1'accl.il.: The City of Clrroiont has born pat Ittoncd to annex the pruperty ahown on Hit. - attached neap. As an owner of property ahnttIng this; land, I am contneting you at the request or the City Council lu ordrr Lu drtormino if you have any desire to annex your _,. property into Lhu curporatu liu,it:; at. this time, or in the near future. The Council Is considering, only voluntary annexations, and we would appreciate a responso from yn❑ on this ucittor. Thank you for your con:;IdcraLiun. Lf you have ally questions, pLease feel free to contact mr. Sincerely, , Guorgv I1. vorbrn City Manager GDF/mgg I Mr. and hlrs. Nick Pacolli 340 Chapman Street Rxtonsion Waterbury, CT OG708 I Mr. Benjamin A. Wells 1).0. Box 273 hlatocottc, FL 32753 hfargio Dodsolo 192 Orange Avonue Clermont Mr. Richard Gano Bust Highway 50 Clermont Mr. Jesse Madden Route 2 Box 96 Clermont Mr. Harold G. Ranks, Jr. Route 2 - Box 185-A Clermont Mr. Joseph Peterman/Kenneth Martin P.O. Box 820 Clermont Stewart A. hart Route 2 - Box 675 Clermont hhoube Jayne 2042 Compancro Avanuu Orlando, FL 32804 RECEIVED JUL G 1983`. CLMRNIONT - MINNiPOLA ARIA CHAMBPR OF C(7MNfIi71 C�1+; :1111 NAST IIIl111N'Ay '10 1',I1. 1111\ 417 1'LI•:It �n IN'I', 11, 0It1 DA M1711 '1'1•:1.141'llONN 1110•11 :Ills^I1111 .ItIIV 1, 1983 Citv Council 1 Ncstgat.e Pima Clermont, P1. 32711 hear City Council, The Chamber or Commerce was pleased to learn at the last cnunc.i.l nutctinl, that all outside requests for participation in the 1984 Centennial Celebration would be referred to the Centennial Chairman for con- si(Ieration. In addition, it is gratifying to_knota that the Centennial Committee has set it policy that ;)articipstion would he local, vul that all items to be purchased with centennial funds wi.11 he hid and purchased locally through our business community. Shopping at Home pirst, has always bocn a motto of the Chandler of Commerce, and it is essential to the economy of our local businesses. the Chamber realizes that the City and the Centennial Committee fully Supports thi.s, but it is nice to l.et our busi- nesses know it too. Sincerely, Shirt. tlnn Ritch President Fr C CI.BRMONT CHAM31:1! np CO Mn✓ BOARD OF DIRECTORS K11lh'I'lls, JIILY 11, '1983 AGENDA Call to Order Introduction of Guests Approval of Minutes or Regular Meeting held June G, 1983 Approval of rinanci.nl Statement ,for .June 1.983 t' Reports a, Labor Day b, Citizen of the Year Award c. By Directors Old Business: a. Resolution on Seacoast Railroad b, General Survey Questionnaire C. Information Center d. Community Apnearance Award New Business: a. Chamber budget request to City b. Membership C. By Directors d. By Executive Director ADJOURN i f 'J'.IIMONT MIAMwi; nr cowimm : FINANCIAL STA'I'PIENT JDNIi 1.983. INCOMIi Account June To Date Fudget_ Membership $325.0n $6,812.50 $12,500.00 City of Clermont --- 4,000.00 10,000.00 Labor Day 254.0(1 254.00 4,500.00 Annual Dinner - -- 1.,932.00 2,250.00 Monthly Moctinr,s Worker's Compensation - -- 1.21.50 469.00 337.50 700.00 900.00 Interest 32.98 64.08 150.00 Newsletter 290.00 290.00 900.00 Fund Raising 82.43 269.62 400.00 Orange Blossom Breakfast 80.00 100.00 Totals $1,705.1)1 $1.11,509,00 $32,400.00 FXJ FNI)T.T]1111:S Executive Director $916.66 $4,583.30 $1.1,000 .00 Secretary -Part Time 384.00 652.71 3,740.00 Labor Day 20.00 261.50 3,500.00 Office Expense 307.22 1,619.58 3,000.00 Annual Dinner 52.50 2,310.64 2,200.00 Car Expense 100.00 500.00 1,200.00 F.I.C.A, - -- 184.26 1;050.00_._ Monthly Mecting --- 652.07 1,000.00 Newsletter 80.52 401.20 800.00 Telephone 287.63 700.00 Postage 28.50 •201.06 700.00 Travel f Conventions 180.00 640.00 630.00 utilities 65.00 245.n0 540.00 Dues f, Subscriptions 9.60 315.05 450.00 Advertising 48.41 156.21 300.00 Orange 111ossom Breakfast 11.58 213.32 300.00 Insurance - -- 118.00 190.0O Worker's Compensation --- 26.00 SO.00 T'nxes (S F 11) --- 10.13 50.00 Contingency/Reserve --- --- 1,000.00 Totals $2,203.99 $1.3,377.96 $32,400.00 Checkbook Balance (6/30/83) $845.81 Money Market ( 30 day) $4,025.00 Savings Account 650.57 Total $5,521.38 Submitted: P. N. Searles Executive Dire' or jCLFRMONT CIIAMBIiR Or Cf)MMe J BOARD OP DIRK TORS MEPTIN(i JIINI? G, 1983 The raipil{u• mecting of the Board of Directors wa:; called to order at 7:33 p.m, by President hitch in the Chamhor Board Room. Directors Present: Ritch, Ogilvie, Brown, IVashutn, 'Thomas, Amidzich, Ul.ch, Horton find McLean. Directors Absent: Real, Giachotti. and Gillm:ui. president Ritch recommended the appointments of Marino Thomas and Kurt Amidzich to the Board of Directors for seats vacated by Pederson and McCullough who had resigned for business reasons. Washuta moved that appointment be made, seconded by McLean and approved by Board. The Minutes of the regular meeting held `1av 9, 1983 were read and approved. The Workshop Minutes held May 25, 1983 were read find approved. The Financial Statement for May 1983 was approved. Reports: a. The Executive Officer reported that to (late there were 229 paid members for $11,750.00 with $1,497.00 obligated in July. b. Labor Day was discussed and everyone is iv.orking on assignments. c. Director Ulch reported on his lookin}v into the Citizen of the Year Award, Various ideas were discussed and lllch will keep on looking for new ideas and keep a list of nominees. Old Business: a. The Community Appearance Award was pivento Clerbrook RV Resort. b, Location of a Chamber Information Center at the. Sandal Factory building in Minneola was discussed. The pos- sibility will be pursued. c. Director Horton moved that the proposed neneral Survey be approved and sent to membership. Seconded by Washuta and approved by Board. d. Director Ilor )t wi.1i prepare a Resolut 10 and swild to appropriate agencles and lagislntive doleVfltos, on the closing or Seaboard Coaatlllle R011lt'Orld sorviccs in the area. New Buslness: a. liducational standards in local schools were discussed. No definite position was taken as to what standards should be set. Dfroctor Brown mnvod that it Resolution be sent to lake County School Board sanporting its position for higher grade rtvera.res. Seconded by Horton and approved by Board. b.Discussion on the Bylaws was tabled until next. meeting. There being no further husiness to come hef'ore tho Board meetingwas adiourne'd at 9:05 p.m. The next meeting will be hold nt 7:30 p.m. on Monday, July ]ith, 1983 in the Chamber Board Room. E. N. MURRAY, INC. RECEIVED Jlll, cuunA coNtnncTen9 P, o, nox ll) oUG1A VISTA, oCOnelA 91803 (919) 649@971 June 28, 1983 Mr. George Forbes, oily Manager 1). 0. Box 219 cicr;noat, Florida 327Ll 1.e: Leper Lated Junu 8, 1983 Springstead and. Associates, Inc. Punch List - warranty Inspection Contract No. 3 - water Hains Job No. 8-111 Lear !Jr. Forbes: After our telephone conversation of this date, we have decided to offer the 1,2500.00 you felt you could accept for a release to our firm for the items included on subject punch list. We are enclosing herewith our check in the amount of $2500.00 and sail chock is to cover any and all liability arising from our construction of the subject water mains, as well as any and all items on the one year warranty inspection. We feel that this is a very adequate amount to cover the items which are in question. We enjoyed working, with you on this project and very much appreciate your undr:rstanding of the problems we encountered during construction. With kindest personal regards and best wishes, I remain Yours very truly, E. N. 1,1UhRAY, INC. E. Kelayv,Jr EMd:bh Enclosure check cc: Springstead and Associates, Inc. P. 0. Box 448 Leesburg, Florida 32748 . Att: Mr. Ebner B. 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N O N 10 � W v CP VI N N H W r J N 1-• r y d U w C> G �1 tv,VI i+ VI W °1 1+ Iv W m DI m VI "+ W :° 1.1 fi n tit tn p a o. ,n • r N w r r tn M r W p N N VOI O 1D FJ+ w Ln .-. � H �g Y H FH3 \ !� t^ M O A O 0 J J D. O, O m O A W N W A A N r W W ?� W M 'L H w O N N W U w w N lD N 10 r l r v ID7i En TH y O H ro K W a. W N W r W N VI r ID N O r VI W O ro H W n N H F' C H C7 ,p w O O Ut VI N W O l0 W .A. W v A V r a) H W K ro •.O H M p M hl q W N N N O1 N O ut A �Mf H In En N � v v v v W l0 O IZn Q H M z W W w F+ CD A ol N W co N r w y N r N N OI A O W A w H W W A t J J VI r W O En Vl • W D, N' N t(n N � •A p W J W W r N 1 r r Ll K C- M . p O O A N O r O O v v v C x A i 7 1�33 Richard R. Reynolds I July 5, 1983 Mr. George D. Forbes City Manager City of Clermont P,O. Box 219 Clermont, FL 32711 Re: Clermont Shopping Center; Mr. Bernie Levin Dear Mr. Forbes: Thank you for your prompt response to the inquiry regarding placing a newsstand at the shopping center. < -' I will be present at the Council meeting of July 12th along with Mr, & Mrs. Levin. On behalf of Mr. & Mrs. Levin who are both handicapped, we sincerely request this matter be early on the Agenda as they have a long drive home to Orlando after the meeting. Your consideration is greatly appreciated. Very truly yours, Richard R. Reynolds Clermont Shopping Center RRR:rs 22 PALMER DRIVE -FIT. 3, BOX 622-CLERMONT, FLORIDA 32711 -PHONE (904) 394.2263 i..