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12-28-1982 Supporting Documents® CITY OF CLRRAlONT MINUTES REGULAR Ml1ETING December 28, 1982 A Regular Meeting of the City CounC.l.l of. the Clf.y of Clermont was held December 28, 1982 i.n the City Council Chamhers. The Meet,Lng was called to order by Mayor lloskinson tit 7:30 p,si, wLth the follow- ing Clouncil.nien ll, attendance: Iial. Turville, Boh Pool, and Michael Conley, Other City Official.", present were: City Mteu"l;cr Forbes and Deputy City Cto rk Brandt. The invocati.on was offered by Mayor Iloskinson, foll.owed by the re- peating of the Pledge of Allegiance by all present. MINUTES A motion was made by Councilman Turvi.11e, seconded by Councilman Conley and unanimously carried to approve the Minutes of the Regular Meeting held December 14, L982 as presented. CITY MANAGER'S REPORT HOLIDAY GARBAGE C01,I,LiCTION The Council Members and citizens present in the audience were reminded of the revised collection schedule for this week due to the New Year's Holiday. ORGANIZATIONAL MEETING It was reported that the first Council Meeting in January will be the Organizational Meeting for the Council, and at this meeting appoint- ments will be made to the various City Boards and Commissions. MAYOR'S REPORT <)_ Mayor lloskinson stated that lie had enjoyed serving the City of Clermont during the past two years, and thanked the citizens for allowing him the privilege. COUNCILMAN CONLEY'S REPORT Councilman Conley stated sentiments similar to Mayor Hoskinsons-and thanked the citizens for allowing him the privilege and honor of being able to serve them during the past two years. COUNCILMAN TURVILLE'S REPORT Councilman Turville stated that lie had been by the new well site on Minnehaha Avenue and asked if the landscaping around the building was complete. He felt that more shrubbery was needed to make the site more aesthetically pleasing. After some discussion, it was the consensus of the Council to have further landscaping done at the new well site. Mr. Forbes stated that he would take care of this matter. VISITORS' uni BUSINESS MR. NICK BUTTITTA - CLERMONT HOTEL Mr. Nick Buttitta appeared before the Council to give a status report on the Clermont Hotel. On July 27, 1982 the Council granted Mr. Buttitta a 150 day extension to obtain permits and begin renovations at the hotel or legal action would be taken. This extension expired on December 27, 1982 and no permits were obtained or renovations begun. Mr. Buttitta stated that because of certain economic conditions he had filed for Chap- ter Eleven reorganization which gives him 180 days to come up with a plan for his assets. He stated that he was 120 days into.thp, required time frame and asked the Council for a sixty day extension on the hotel prop- erty. Mr. Buttitta stated that he would be able to make the final de- termination as to what will happen to the hotel at the end of the sixty days. After some discussion, A MOTION WAS MADE BY COUNCILMAN CONLBY TO GRANT MR. BUTTITTA THE REQUESTED SIXTY DAY EXTENSION. Councilman Pool ® CITY OF CLRRAIONT 0 MINUTES RHIGIILAR All?li'I'lNG December 28, 1982 Page -2- sCnted that he would ahsCnln from voting on the motion due to 1.1 con- I'lict of interest. The notion died for Itick of a second. Councilman Turvi.l.le stated that If we start condemnation proceedings now, the process would encompass the sixty day time frame. Mayor Iiosklnson stated that he felt that Mr. ButtIttil had not Conlp1.icd with the City,,; requests during; previous extells i.ous, and he should not be granted tiny more time. After further discussion, it was decided that City Attorney Baird will need to give a legal opinion on beginning condemnation proceedings while the property is under Chapter Eleven reorganizat.ion. After much d:iscus- 82-201 sion, A MOTION WAS MAIZE BY COUNCILMAN TURVILLN. SECONDED BY COUNCILMAN Uf' IN LKUf I. Mayer IlesRanson voted nay beet nonnon-c�iuncc when extensions were granted. MR. .JACK SARGENT - ANNUAL RHWORT LAKE APOPKA NATURAL GAS DISTRICT Mr. Jack Sargent, Clermont's representative on the Board or Directors of the Apopka Natural Gas District appeared before the Council to give the District's Annual Report. Mr. Sargent gave a brief history of the district which began in 1959. It was noted that when Mr. Sargent went on the Board in January of 197S, the district was delinquent in three interest and seven principal: payments, but by the end of PY 1978 all payments were brought up to date. It is the district's expectation that by the end of FY 1984, or shortly thereafter, it will have re- serves covering all outstanding bonds. Mr. Sargent noted that customers and revenues continue to increase. lie stated that the past year was a good year for the district. Not excellent, but good. At the conclusion of his report, Mr. Sargent requested that lie be re -appointed to the Board of Directors of the Lake Apopka Natural Gas District. OLD BUSINESS RESOLU'PION NO. 417 - POLICY ON TRIMMING OR REMOVAL OF SHORELINE VEGETATION ON CITY OWNED PROPER'l'Y Councilman Turville stated that lie wished to clarify a statement which was printed in the "Little Sentinel" section of this morning's Orlando Sentinel. Resolution No. 417 is concerned with City owned lake front property, not private property. lie stated that Resolution No. 417 was written to restate and clarify the City's policy on trimming and removing shoreline vegetation on City owned property. Mayor Hoskinson asked that if the average high water mark was changed by local regula- tory agencies, can the policy still be enforced. City Manager Forbes stated that this would not cause any problems because a new resolution 82-202 could be drafted. After some discussion, A MOTION WAS MADE BY COUNCIL MAN TURVILLE. SECONDED BY COUNCILMAN CONLEY AND UNANIMOUSLY CARRTED TO OATH OF OFFICE ADMINISTERED At this time Mayor Hoskinson recessed the Council Meeting and the newly elected Council Members Ann Dupee, Lester Cole, Charles Beals, and Bob Pool were sworn in by Deupty City Clerk Brandt. Mayor Charles Beals presented plaques of appreciation to out -going Mayor James Hoskinson and Councilman Michael Conley. NEW RIISTNP.SS Mayor Charles Beals reconvened the meeting and stated that the chair was open for nominations for Mayor Pro Tem of the Council. Council Member Hal Turville nominated Council Member Robert Pool for the position. With no further nominations from the floor, nominations were 82-203 closed. A MOTION WAS MADE BY COUNCILMAN TURVILLE, SECONDED BY COUNCIL ® CITY OF CI,ERMONT MINUTES RliGH1,AR METING December 28, 1982 Page - 3- MEMBER ANN DUPI;E AND UNANIMOUSLY CARRIED TO APPOINT' COUNCILMAN BOB 0, M O RRO PI' I t SLUDGE BIDS Mayor Beals stated that becauso no hid:; were rocci.vod this year for the (:i.ty's sludge, he would I! lie to exorcise option 112 as stated In City Managor Forbes memo to the Council dated December 22, 1982. City Manager Forbes explained that :in the punt, the City has sold the sludge to grove owners, and that this has been in :innovative approach because most Cities have dlffi.cuiti.es in disposing of their sludge. Mayor Beals stated that he had roce,i.ved several inquiries From citizens as to the avai.l.abi.lity of the sludge for their own use. 82-204 After some diSCUSSion, A MOTION WAS MADE 13Y COUNCILMAN TURVILLE SECONDED BY COUNCILMAN l.(iTE T _D UNANITIOUSLY CARRIL;D—M-ATTOWI`TZ1?1TS REQUEST TO [is]: BISHOP 1:11:I,D - FLORIDA PROFESSIONAL, BASEBALL SCHOOL City Manager Forbes reported that Mr. Denny Doyle of the Florida Pro- fessional Base ball School was again requesting the use of Bishop Field from February 21st to April 9, 1983 from 8:30 a.m. to 3:30 p.m., Monday through Friday for professional instruction of youth in baseball fundamentals. The dates and times have been cleared with the Babe Ruth League and the High School. In return for the use of the field, the school will make a $200 per week donation to the City for each week of use. Mr. Forbes stated that they have used the field in the past, and there were no problems; and recommended that they be allowed to use the field as requested, and that the monies received be placed in the City's Recreation Account for future improvements to the City's ball fields. 82-205 After some discussion, A MOTION WAS MADE BY COUNCILMAN COLS, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY_CARRiED 'f0 GRANT' 'I'IIE FLORIDA PROFESSIONAL CHAMBER OF COMMERCE LEASE - OFFICE SPACE IN JENKINS AUDITORIUM It was reported that the Chamber of Commerce's third and final option period in the three year lease for office space in Jenkins Auditorium was up for renewal. In the past, the Council has requested that their rental fee for the space cover part of the cost of utilities used in the building. The Chamber has offered to increase their office rental 82-206 fee from $40 to $45 per month for the third year of their lease. A MOTION WAS MADE BY COUNCILMAN COLE,_SECONDED BY COUNCIL MEMBER DUPEE AND MANHOLE REHABILITATION PROJECT Mayor Beals reported that Altair Maintenance Services had been hired in March of 1982 to repair manholes damaged by hydrogen sulfide in the sew- age and agreed to honor their bid price :for a period of one year from the original contract signing, or until March 11, 1983. In early December eleven additional manholes were found to need repairs for the same reason; and Altair Maintenance Services agreed to repair these manholes at a cost of $7,010.58 with a one year work guarantee. After some discussion, A MOTION WAS MADE BY COUNCILMAN TURVILLE TO ALLOW ALTAIR MAINTENANCE SERVICES TO REHABILITATE THE ELEVEN MANHOLES AT A COST OF $7,010.58. At this point,` City Manager Forbes explained that he had met with Mr. Herb Rittger of Altair Maintenance late yesterday afternoon and upon inspection found two deep manholes which were repaired last year to have an improperly adhering final protective coat after a second re -inspection. In light of these developments, Mr. Forbes recommended that the rehabilitation of the eleven ® CITY OF CLRRAIONT MINUTES IIEGIII.AR MEE'f1NG December 28, 1982 Page -4- manholes be tabled untl.l the problems wl.tb Cbu two deep nuuthol.es are reso1.ved. COIINCII, MIiMB11RS P001, AND TURVIIJ.E WVI'IIDRI119 THEIR RESPEC.f'IVE MOTION AND SECOND I f'i'li NO CQINCII, 0DJEC.I'f0NS. 'I'hc City Manager also explained that• he would ILko to use budgeted 1lntds for the cleoning of sewer lines with a jet cl.eaner, and will report back to the Council on this matter. STREET MAINTHNANCE PROGRAM It was reported by City Manager Forbes that an inventory of till City Streets had been completed, and the street:S rated good, fair, or poor according to twelve types of defects. It was recommended that those streets receiving the lowest t•at:ing be ovcrlayed w1th I1otmLx as part of the FY 1982-1983 Street Maintenance Program. After some discus- sion, it was the conselisus of the Council to go ahead with the Street Maintenance Program as exp.l.a:i.ned in the City Manager's Mmno to the City Council dated December 22, 1982 till Let bids for the asphalt work which will be submitted to the Council on January 25, 1983.. The Meeting adjourned at 8:50 p.m. 6.,�4-6-als,.�P CT r es Mayor ATTEST: Juli b1. Brandt, Deputy City Clerk Mcmo to: City council From: City Manager Subjoct: Weekly Memo Date; December 30, 1982 HOLIDAY GARBAGE COLIdiCTION City Ilall will be closed Friday, I)CCCpIbCI• 31st for the New Yocu•'s IlolidaY. GandaFrinoll'1slcol.11ection))will bac'oil 'I'hursdayl.o collected Wednesday, Y ORGANIZATIONAL MEETING Several months ago Mrs. Margaret Woathcrboe expressod an interest in being appointed to the I'I:uucing and Zoning Conunission, Attached are letters from Joe Washuta and Buck Evans requesting reappoint- ment to the P $ Z. SEABOARD COASTLINE RAILROAD The Seaboard Coastline Railroad is planning to abandon the railroad tracks from Winter Garden to Groveland (19 miles of track). This would eliminate rail service through Clermont. DEPAR'I'MEN'I' OF TRANSPORTATION DIVE YEAR WORK PROGRAM 19B3 - 1988 We have received a notice from the County regarding a Public Hearing With the State Department off ransportation on their five year con struction plan. The DOT is 1ow reviewing their `cprogram I available and it is not available at this time. consequently, q y, y not be before the Hearing. A Ii;lnl101tt will be given to those attending the Meeting. If we have any comments or requests, a representative of the City should attend this meeting, however, we can forward our comments to the County who in turn will present them on our behalf. I would suggest that we discuss the completion of the four lining of ilighway 50 to Groveland with the DOT officials. GENERAL. REVENUE SHARING AND CITY FINANCES The world of municipal finance is changing rapidly. You may recall that the City's Revenue Sharing funds were reduced by $12,899 this year due to the 1980 census, the five year residency requirement to obtain the full $25,000 homestead exemption has been declared uncon stitutional, sales tax revenues are falling behind projections and adding to this, a petition to amend the State Constitution has been filed limiting the revenues of City governments. A quickly approaching problem for the City is the Federal Revenue Sharing Program which will expire on Sit is l eptember 30, 1983 unless Page -2 Weekly Memo December 30, 1983 roauthorl.zcd by Congress. I would not take the reauthorization of this program for granted since it flies in the face of the Prosident's "New Federalism" initiative. 'rho key date to keep in mind is May 15, 1983. This is the date when the first Budget Resolution for I:Y1984 must be passed. To assure funding funds for Revenue Sh:n•ing must be included in this first Budget I1e80- lution. -file CLty will receive $47,057 from the program this fiscal year, most of which will be used to finance capital improvements, rho elimination of the program would greatly reduce the City's ability to purchase new equipment. Revenue shortfalls in the 1982-1983 budget may require a budget amendment to appropriate additional revenues from cash reserves. STATE CONSTITUTIONAL AMENDMENT It appears that the Citizens for Tax Relief have obtained enough signatures to place a Constitutional Amendment on the 1984 Ballot. 'This amendment would set revenue constraints for municipalities. According to the last "Florida Finance Officers Newsletter" some of these restrictions include: - --- 1. No annual adjustment of revenues can exceed 5% of the ad valorem taxes obtained during the proceeding fiscal year. 2. The initial revenue limit shall begin at 11Y1980 (base year) plus any subsequent changes for new construction only. 3. Revenue limits may be exceeded only by voter approval for specific purposes and for a specific period of time. In as much as this amendment could easily be adopted by referendum in 1984, all Council Members should be aware of its ramifications. CLEANING MONUMEN'rs IN OAKHILL CEMETERY As requested by the Council, we have inspected monuments in Oakhill Cemetery and had many of them cleaned by a young Clermont Boy Scout, Chad Matthews. Mr. Matthews worked six hours .for the City as part of his Community Service Project. We were very pleased with his help. CHAMBER OF COMMERCE The next meeting of the Clermont Chamber of Commerce will be held Page 3- Wcoklyy Memo Decomhor 30, 1982 Monday, January 3rd in the Chamber Office at Jenkins Auditorium. CALENDAR OF ACTIVITIES Enclosed is the January Calendar of Activities for the City. Respectfully, CITY OP CLERMONT GEORGE D. PORBES City Manager GDP•/jmb Encl. DnCanitrnr 01ty Council flomLnr.4 j cioint; aptopod apl'lY'inf; to l' •, city council '.. far ro,.rpl,alnlLonrJ Il l 1't,unrinp it 'Gonlnt;. [jilt, Long n mnml%cr ,rh;.ro.vta•ol�ly ni rJ 1"rt•nlvnd to l n r.11lns inl„r(Is t, l,nLnr; rc(;nl,lnrl Inr a ,rnry term rcouIJ Ln col) f i sidnrod it,, honor lb ^rve Ihn City of Clcr`no it 011400 more. 1 han!c You _..... Joacph 7.. was hit ta_ CITY OF CLERMONT P,O, BOX 210 • CLERMONT, rLORIDA 32711 • PHONE 904/394-4001 December 29, 1982 Michael C. Willett, Director Division of Development and Public Works 315 West Main Street Tavares, Florida 32778 Dear Mr. Willett: Thank you for your letter dated December 28, 1982 regarding the public hearing on DOT'S five year work program. Enclosed is a copy of Resolution No. 392, adopted by the City Council in March of 1982. This Resolution requests that DOT include in its five year plan the completion of four-laning Highway 50 from Clermont• to Groveland. You are aware that the present four-laning of Highway 50 will extend only one mile west of Clermont, and is far short of reaching the City of Groveland. Sincerely, George D. Forbes City Manager GDF/mgg c.c. City Council Memo to: City Council From: City Manager Subject: Manhole Rehabilitation Date: December 22, 1982 Each year the Utility Department conducts an inventory of sewer manholes, and this year eleven manholes were found to be in need of repair due to damages caused by hydrogen sulfide in the sewage. You may recall that last year the City contracted with Altair ' Maintenance Services to repair damaged manholes. They were awarded this contract from the bids received by the City; and agreed to honor their bid price for a period of one year from the original contract signing, or until March 11, 1983. I would recommend that the City allow Altair Maintenance Services to rehabilitate the manholes specified in the attached letter at a total cost of $7,010.58. All work will be done according to City specifica- tions dated March, 1982, Altair's bid proposal dated March 2, 1982; and a one year guarantee of all work will be required. The City has $12,000 budgeted for this project. I would also recom- mend that the City Staff be allowed to prepare bids for the cleaning of sewer lines using a sewer jet cleaner. By hiring a contractor to clean those lines in greatest need of maintenance; the City could then utilize the remainder of the project funds. Respectfully, y, CITY O�FF CLERMONT J^' GEORGE D. FORBES City Manager GDF/ j mb ! Enc. altair maintenance services, inc. Mr. Preston Davis Dec,13,1982 Utilities Director City of Clermont P.O. Box 211 Clermont, Pl. 32711 Re: Manhole Rehabilitation Dear Preston, Based on conversations with your office and a field investigation of the job site, it is our understanding that eleven additional manholes will require sealing within the city system. The summation of these manholes is as follows: 6-52 4.Oft 6-51 4.3ft 6-53 8.8ft 6.54 11.Oft 6-66A 6.Oft 6-73 5.5ft 6-76 8.5ft 6-77 8.5ft 13-14 3.5ft 9-80 4.Oft 18-40 9.3ft ota = 73.4ft As per our April 5,1982 price breakdown, the original cost of our contract was: Mobilization $500.00 Unit cost per linear foot $ 88.70 AMS will be pleased to complete the repair of the new manholes under the specifacations and pricing of our original contract. At these prices the antisipated cost would be: Mobilization $500.00 Unit cost- 73.4 ft@ 88.70 $6510.58 Total cost $7010.58 H�ssc® `\ 710 W. Lake Street 0 P.O. Box 1146 • Longwood, Fla. 32750 • (305) 339-7134 nllnir mNolcnancc nervlccn, Inc. In addition, a survey was made of the necessary repair work on the manholes previously completed and our crew is presently reworking all defects. We are prepared to complete all rework to the satisfaction of the city prior to starting any new repairs. Very tru y yours, Herbert Rittger Vice President A0 CITY OF CLERMONT P.O. BOX 219. CLEn MONT, PLOHIDA 32711 . PHONE 904/394 40B1 December 2..8, 1982 Mr. Herb Rittger Altair Maintenance Services, Inc. P.O. Box 1146 Longwood, PL 32750 Dear Mr. Rittger: Thank you for meeting with me on December 27th to inspect the city's manholes which were sealed by your company last year. As we discussed, the following; manholes should be repaired as soon as possible: MANHOLE NUMBER WORK NEEDED G-73 Touch up G-75 Touch up G-17 Touch up 15-41 Touch up 15-40 Re -apply Topcoat 21-30 Re -apply Topcoat G-18 Re -apply Topcoat I was disappointed that the final protective coat was still not adhering to the two deep manholes. I would suggest that you have a manufacturer's representative investigate this problem. The city appreciates your prompt attention to this rehabilitation work, but we are disturbed that all of the manholes were still not acceptable after our second re -inspection. Please notify my office as soon as the manholes listed above are repaired so we can schedule another final inspection. Thank you for your cooperation. If you have any questions, please feel free to contact me. Sincerely, / /n GEORGE U. FORBES City Manager G DII / j mb cc: City Engineer, Utility Director Mcuw to; City Council Prom: City Manager Subject: 1982 - 1983 Strcct Mainte mice Program Date: Decomber 22, 1982 We have completed un inventory of all City streets tnnl rated the condition of the pavement.. Every street in the City was inspected according to twelve types of defects (examples of defects arc trans- verse cracks, rutting, deficient drainage, etc) and gi.vcn a name ri- cal rating. The pavement condition was then ranked as good, fair, or poor. We arc recommending that the streets with the lowest ranking he over- layed with Ilotmix this year. unclosed is a list of these streets and a map showing the areas we are recommending to be overlayed. Much of the pavement we are recommending to he overlayed is double surface treated and has never been overlay" with liotmix asphalt. Beginning next year, we will probably utilize a scaling program to increase the life of our streets. We are also participating in a study sponsored by the American Yuhlic,,. _ Works Association which will help us to optimize our investments for street maintenance. I would recommend that the maintenance of those streets on the attached list be approved for the City's 1982 - 19H PY Street Main- tonance Program. We have requested bids for the asphalt work, and the bids will be submitted to the Council at our second meeting in January. Respectfully, CITY 01: CLERMONT too AllWV GEORGE Il. PORBES City Manager GDP/jmb Attach. CITY or rLr,,111-WIT 1,nor IlSrl+ STP.rrTf 'rr' Pr rPrAU.11 lumber _nLrcet 1'ron Tlr Y I^',1,/:'I Tons 111oxam�Ave MInrlchalla Itoo k r. 1II67 t'lo 173.3r 1h „ Ilroome St. Linton 7cnth "3 1^n ?n.ir ^1.h 11roomn '.;t. lsstoo ';cot t lr?r trin 2(+a Chestnut St. '•lest rinht11 1I'(•7 1 73.37, '16 C. Desoto St. P.loxr) 1,l tvc, 'read end ln?n Inn 17r A.0 13•It375 11II East Ave nrand 111gll-"/ 111nneoIa In135 50 11ght11 St. !ton troso St• ncSnto 1n1(1 11n 7r•n 51 Cighth st. 0a.r•ot0 Ilwy 50 'A9? 1?S 1^•n 77n.75 SP,.GS 71, Grand Ill nhway rlrry Sn 113nr 1173' 75 11amp ton St. Ilifill land Almond 111('6 inn 73.3 811 Jonas Lane Pitt St. nend end 1120 1no 21.0 15 11. Juniata St• CtnvP..ntIt St Tenth 1113 1no 7n.65 S� r.. Juniata st. ill Scott 1(6A 1nn P0,2 97 13 Lake Ave illnnooln ttontrnsc 1750 1 P ; 6 inn Inn 192.5 .0 g0 Lake Ave. Montrose DoSnto 133 Inn (''65 1n6 Linton Ct. 11. Minnahalln Proome St. Fifth St. >n' Third St. 1110 Inn 173.33. 5 117 1 1 7a it, III nnchaha Th i rd 6rnrnan (1 6inn 13r C. non trose rIor.am Ave. ! 111;9 Inn tnr 122.115 i4,(, Ir horning nrIvn :IInnchahn Il ?n? 10lnn i,n r,20,0 11: 11. oscoo la rt. ('inhth rest ill? (`Inc Lane nxIrl In 722 1^'t 11.1 1 1'i tt St, rest •vr. :)101 ("nrtlal)nl;sLoll -,ram.' 1"1' In^II 1"•^.. __.. lr^ ^.?.. n.5_. �: 5t'.7 1 1�1 riLt St. Pltt St. 711!;5ton .Irmo—, Lanc 1^"n lnr (h,p Ir:C nosewood Grivr !1innohalla Ln rslw ry 2^•7? School :'c. 'oto Ir' lind z(r7 1^'t 133.35 1(1 Scott St. inn,;oln lin' land P 1n11 ^1.. rn•n 1 i Sunset -rive I'innehahn "'r) i'1"' Vl ral n i a 17r, 1lnllellaka 5n In,,12`.5- 2t,r i!nr n %LTrr.:;ATI: -..-.._.. I''�tY ^.7 Ann0 1^n I, no I l?b ltinnchaha !:olrnan i1lVl'1 — µAl �� t A111 •.•,UrlrUl 4NII /' a µilF) lrrl Y�_clTrIUS U —r• L yl"iJ�. � .. I '�^I ,'1 U'n`Q!J /IVIi < d��.•t� ��� �4 r'`i f Nrroiu fr /fllll'101 A i)11_U �V '}11i11111 I J ,/• � � IIiIIIV- ` uUU M /F MIX1111IA11 ?'.fir ,.S/A .��.—u 1 '.lilt) 1 � 1Ar r lun. ,. l F Ar M,lll won N_M 2 •2, i 1 � •�-'tl� i SZ;1 ''i ti 1 1 \ 1T ONt o+ '. TIN c 1 IN ,\ a 1ID � { ti 111 �_cvV 15 3'11[15 s� iK7i i .I uri is tea• C ill[ W l I \ i 5%� Oa 14 O f sl 1—S Itil I m Z. fill - ��E�j o < IS Hit � I�UTA Q by��a4 Il Ulll 5L NO 7 W 1 I Y x r !Ll NIu Memo to: City Council From: City Manager Subject: Sludge Bids Date: December 22, 1.982 For the past three yyears the City has awarded bids for the disposal of sludge produced by the Clermont Waste Treatment Plant. The City has sold the sludge to grove owners and the successful bidder was required to transport the sludge from the plant at his own expense. This has been an innovative approach because most cities have a difficult time just disposing of their sludge. The City of Clermont has actually been selling its sludge and making money on this pro duct, and at the same time eliminated the problem of hauling it to a disposal site. In the past, we have only received one bid for the sludge, and this year no bids were received. In this matter the City has three options: 1. Rebid the specifications for sludge disposal. 2. Do not rebid this project, but place ads in the newspaper ----`'+ that the sludge is available free of charge to any citizen who wishes to haul it away. 3. Pay a contractor to haul the sludge away from the plant. I would recommend rebidding the present specifications before consider- ing options two and three. Respectfully, CITY OF CLERMONT r GEORGE D. FORBES City Manager GDF/jmb Memo to: City Council From: City Manager Subject: 1982 - 1983 Street Maintenance Program Date: December 22, 1982 We have completed an inventory of all City streets and rated the condition of the pavement. Every street in the City was inspected according to twelve types of defects (examples of defects are trans- verse cracks, rutting, deficient drainage, etc) and given a numeri- cal rating. The pavement condition was then ranked as good, fair, or poor. We are recommending that the streets with the lowest ranking be over- layed with Hotmix this year. Enclosed is a list of these streets and a map showing the areas we are recommending to be overlayed. Much of the pavement we are recommending to be overlayed is double surface treated and has never been overlayed with Hotmix asphalt. Beginning next year, we will probably utilize a sealing program to increase the life of our streets. We are also participating in a study sponsored by the American Public Works Association which will help us to optimize our investments for street maintenance. I would recommend that the maintenance of those streets on the attached list be approved for the City's 1982 - 1983 FY Street Main- tenance Program. We have requested bids for the asphalt work, and the bids will be submitted to the Council at our second meeting in January. Respectfully, CITY OF CLERMONT GEORGE D. FORBES City Manager i GDF/jmb Attach. J From: John H. ,wrgont To : Clerutont City Council f n' o �:,•,� a' 1 sntb,joct: as:nua.l re Tort u• ;:. .•• ` .. lira]. ' ar n.:1119 G : have %li tlw yaet l es ;n .. to district. Tluo llistrlct rr s start.,d ;.ts lt;;t, by autlon of the a.Ltr cot.u,cils al.' Clar;;:ont, i ll.intur Grtr,lon :uid AI?o;;tlai. Our ovrn Clutrlos Roo was one or tlw loadoro and Wae I t1lu Districts i'l;•ut• i'rusldoat. '2110 onabling act booatao law in Jww 1959• Parbial service was sturtod in Ilov. 1963. Finanoing was by a bond issue yore totaling ` 3,901.,,000 rintia itnv. 1, 1962. .'nl tcrost paymoaL 54;� ; ant lmincipal it:tyraunts Oct. 31, 1<,(,C for -a s(shodulod to stut't Oct. 31, ]('f total annual !,U5'Molnt o;' J.: a'u::• •r :;t1,1)Oi) vr:LLlt ;•ayrlonts to be coi tolut rl it's 1 f97'.. Those bon::; are vsot al: ab1i; ,L .rns Cif' rtny OC i;Ilc throe "tic";. l'lhun T .;on,. on tile ')a.'' l as, -L, !.' 'i; we •lure rlouitiont 3 ;-,-A_ —°:�'.u' 1 ;:rrti�ruct. ;a:onl:a n n;r; M.' tlLOnU ::C:iv'(LL110(1 u; o tit t- f;r�nonts rayt '/ nnnn:tl•;•t•Cttoi, .• ,.;'. , ' u.t nT4: ; iL1U tlas timo havin,p boon rrtdo. i)ur lac aain 1'yor, vlc t';Last Bu-slsi, ,: o a nwlnbot, ui' tho Board, :alovro tiut (Iil.'1'icult ')oatl.on the ilia-tl'J.Ct wr.:: ir; durin.3 nnrly yearn. Int. and principal ltaymont-s •;toro brou,lit ut, to da.tu by t. 30, 1976. It is now our ,,spolct•.tW.on that• by the and oi: tile J:.i:;c.:1 ,your otuiin lout. 3u, 190;•r �'= s'ritLLu ns•tnths after that, t!"t trl]-1 it:..•, ru:crvcs covoring a.l'out:;tandisi; born:::. i:�:vonuaa ..a1 ru;to:nor:; C. ;lit lrni to Inca. no. I;• taa.; , ruvuuu . %'� •jiist urd r :5,.)Oo,000. Coll toil(,, Lncto(u.r, and :ac:ibored abollt continue to be scrvicod byo. dodicutud I uctp.Lcyoos undur the ca.puo.ulu d1roction of Bill 130yl!.u:1, Gonoral Mana„ar. Yloaso troop in mind that the histrict has a •llatribution sy:t r: of 250 Milos of mains running from Sorrento )n the i;uot to ;9nsootto 0s1 tlw Jont. About 1200 of the accounts are in Lalle County and vie ;ptnOrtkte. just under ..4el,()OO,Q00 of the revenue" rlrr,tVt(r' i ri•, !i,�r�IvanMi�)�,� lr�gtint��i'�?/��r��Wy� fvwp�inr r ti W7iY rY�!��N! h - 1• � r k IrVNt�7/ '�'f,� `Yd P� rr'i'1� it {. �} r tr' { t i��r i -. . • i � i + rll ! 3, p',j� !r Y1�4 !r�j��i, �'%F+ Jl� r 1i r i Sdreral y:arr Rg I �i� Yaw'`that'�t�erfb7�•��+r�►��n�bt'��9c�?,��Mnt,Nhilt►�our bon�li would be oovnrbd i gims concerne4i• wlttl sttii PAeltiolh ;fit Q arm bswXthiu the" District. With the aiirf we devalon d a r,olltnpllr for inooinoi. axa.nsae i Count ) end WSnfir.(iarden'Apopka (Orange ' t I:ek y i and arPortS:,ont between Clermon ( , ., County). Thee has rutibetween 19 and was., and continues."to,.be. my feeling• that in years to come our oontrl,biY4Xnn to toe haxlth of the' District will be Preater than that of the other W6"tti*0. Sometimes I am asked }low our costs for the user oompAfem to ilectr,ie end oil.' ves, our,costs.to the consumer have aonerup over.:tha ore,. but wa continuo to remain oomostativ .::ln 1982 for 10o,o0n BTU 'of sneAgy the 'coats wire: rieetric 41.97 Oil 1.23 and ria■ .6o In addition to continuing to be a good buy, for the oonsumsv we also Pay to the city fratichisq;and,utility payments. ,For this part fircal year these I;otal-d fi17a14�2.00 This has been a good ,year for the District. 14ot excellent, but vood. We d1 it not have enough dogrsa days and our citrus plants were below expeatotionc. This year completes my present two 7edr"term on the Board. I fool T have carried out the rospoasibilitior of riprosentinc* our oit7. I am raque•tino re-s-,nointment V) the Board. It would rive o a '*Veat deal of satisfaction to bn rapreesntinrc our Citr at t'ld time the District is able to hays fuliY GO vered the bonged indebtuvin■ incurred in 1962. Memo to: City Council From: City Manager Subject: Use of Bishop Field by the Florida Professional Baseball School Date: December 22, 1982 Enclosed is a letter from the Florida Professional Baseball School requesting the use of Bishop Field from February 21st through April 9th, 1983, from 8:30 a.m. to 3:30 p.m., Monday - Saturday. They will be using the field for the professional instruction of youth in the fundamentals of baseball. In return for the use of the field, the school will make a $200 per week donation to the City for the weeks their program is in operation. They have cleared the dates listed above with the High School and Babe Ruth League. Last year this school used Bishop Field and caused no problems. I would recommend that the Council approve their request to use Bishop Field on those dates mentioned above. Respectfully, CITY OF CLERMONT GEORGE D. FORBES City Manager GDF/jmb Enc. Located at Chain-O-Lakos Pork .� RECEIVED "Spring Training Homo of the Boston Rod Sox" "Expect more than what you come for" December lit, 1982 Mr. George D. Forbes City Manager P.O. Box 219 Clermont, FL 32711 Dear Mr. Forbes: The Florida Professional Baseball School requests the use of your baseball field for use February 21 through April 9 from 8:30 a.m. to 3:30 p.m. Monday through Saturday for the purpose of instruction of youth in baseball fundamentals. In return we will make a $200. per week donation to the City of Clermont for the weeks our program is in operation on that field. We have cleardd these dates with Mike Hart of the Babe Ruth or- ganization and Coach Sherwin at the high school. Enclosed is a certificate of insurance --a copy of the renewal will be forwarded when the time comes. We are looking forward to again working in your community. Sincerely, De DD/nb Enc. P.O. Box 9156 • Winter Haven, Florida 33880 a (813) 293-8994 IIAPAT Alit) AIINII S', or AI;I ItI,I Poo & Associates, Inc. Cypross Cardons Ins. P. 0. Box 7049 Winter haven, Fl. 33680 IIAMt ANU ARI'1II',: tll IN �IINI Il Florida' Professional Baseball School, P. 0. Box 9156 Winter Haven, Fl. 33880 or othur doe of with rnsnecl In which It"' cnrtlllcnt" m iy COMPANIES AFFORDING COVERALLS AAmerican Stator Inauranco Co. II IIIII L 1. 11111 l3 GtIM1I I'ARY I1 nnI cnrinnrn E.- LI.LTI11 nnA nlwvn nnA A'lul l lau....i 'I111 nllordud b uthalhsl du'i d!.cT. obfl horl:lnnif'�..— subluct to All for moY PeTinl D, P Y I✓ul .,,............. ...._'.... ...._.._ _. _.._.... _ _ L m Isu . D) __ _ t n ousnn a COIAPANY 1'r l'I III IN'111NA111:1' lCl I[II 1'lltlr;y f1111/III It rat Ir,r IYI'Il 1AllI)N NAII" � --- IACII 11IGU1111111(:L _ ACiG111:(iATf, GENERAL LIADILITV uonerlruuuY f 500, s.500, A UcIMI-0 11"I'm rnNM 01 CL-265142-2 3/11/83 ❑PIIr1Als(.5-01'C HA TIo 115 1'110111'. R I Y IIAMAGI f 200, f 200,.. ❑ tX:;LO5IUN AND COLLAI'S1. AZARD ❑ UNUI:RGROUNU IIA/AIID ❑1'r1UD111,TSiC01A1'I.Et[D 01'1IVAIIONS IIAZAot, nOUILY IN111NY Af1D ❑ CONTRACTUAL IN5URAIICC PROPERTY RANIAGI f f ❑ (IROAD 1'ORM NICK,— coTA111Nr(1 DAMAGI. ❑INDEPCNUCNT co-r N,TORs PL160111I. INJURY f ❑ PERSONA(. INJURY AUTOMOBILE LIABILITY nnuRY lNJunv UrR:u PurpN) f .. _. ❑ CUM PRI:11EN s", IWII.1 UOUILY IN)TRY f (EACH ACP.IOEN T) ❑ oNflCD PROPERT Y DWAGL 3 ❑ "'RED OODILY IMURY AND ❑RUN OWrIr.p PROPER TY DAMAGE s GOIAIIINT(1 EXCESS LIABILITY nopaYRUURYANU ❑ UI.IRRI:LLA TONM 1'IIDI'CNLY DAMAGE s L ❑ OTHER T NAN UTAIINI ILA fpMIIINCII CORM WORKERS'COMPENSATION _ STATUTORY il and It: f EMPLOYERS' LIABILITY E OTHER DESCRIPTION OF OPERATIONS&OCATIONSNEHICLES Florida Professional Baseball School Cancellation: Should any of the abovf described policies be cancelled before the 4xpiration date thereof, the issuing com- pany will endeavor to ail 10— days written notice to the below named certificate holder, but failure to mail such notice shall impose no obligation or liability of any kind upot the company. NAME AND ADDRESS OF CERTIFICATE HOLDER. 3/2/82 bw City of Clermont DATE Issu P. Box 217 Clermont , F1. . 32711 EE J Memo to: City Council From: City Manager Subject: Chamber of Commerce Lease Date: December 22, 1982 Enclosed is a letter from the Chamber of Commerce regarding their lease agreement for office space in Jenkins Auditorium. This is the last option period in the three year lease, and the fees for the space are renegotiable. In the past, the Council has requested that this payment cover part of the cost of utilities, and the Chamber has offered an increase in the rental fee from $h0 per month to $0. Council action is requested on this matter. Respectfully, CITY OF CLERMONT / GEORGE D. FORBES City Manager GDF/jmb Enc. i CLERMONT - M..iNNE LA AI279A CHAMBER OF COMMERCE 801 MAST 111011WAY eu P.O. IIUX 417 1'I.I:11 �111N'C, I'LORIDA ai'711 _ '1'I:I.1.111IONN 1 O-11 3114.41111 December 1S, 1982 George Forbes City Managcr 1 Westgate Plaza Clermont, F1. 32711 Dear City Manager., The Clermont Chamber of Commerce in accardance with the Lease Agreement for office space in Jenkins Municipal Building, hereby notifies the city of Clermont, that it desires to exercise the 1983 option for such space. The Chamber of Commerce further agrees to increase the free paid from $40.00 per month to $45.00 per month to cover the cost of lights, electricity and heat in the rental spaces, S'Tic er /Shirley •Yin Ritch " Presid t FORM 4 MEMORANDUM OF VOTING CONFLICT - _. __. $,AS'I'NAMK-FIRST NAMK=MIUDLK NANI AUKNCV Is unit fin /TK ON WIIIUtI VUTK UCVU1lKKU STATE '11ocetnbol 28, 1.982 HAl1.INSAUUREEE NAMIE DY YKKBON RItUOKUIN'U'MIN'UTLU 1464 [.list AVoltUO _ Julio P1, Brandt ....,_�_ _. ...___.._.. ❑COUNTY ._..._.._....._-.... r,Pry "-xll' CUVNTY TITLK UV YLIlaUi1 ItC008UiNU f•IINUTKD Clermont 32711 Luke ©MUNICIPALITY Deputy City Clerk NAME OV AORNbi - -�� aPKCiIY City of Clermont Ci.ty COMIC1.1. ❑orNKN -- �- — �._. MEMORANDUM OF CONFLICT OF INTL REST IN A VOTING SITUATION 1Required by Florida Statutes §112,3143 (11,178) l If you hove voted lu your official capacity upon any nwasuru lit which you had a personal, private, or professional Interest which Inures to your special private gain or the special private gain of any principal by whom you are retained, please disclose the nature of your Interest below. 1. Description of pia mailer upon which you voted In your Ufficld capaalty: Councilman Pool abstained from voting on motion 82-201 of the .+deltas of the December 28, 1982 Regular Counc:i.l Meeting concerning the Caernlont hotel. 2.— Description of Ulu personal, private, or professional Interest you have In the above matter which Inures to your special private gain or the special private gain of any principal by whom you are retained: Holder of a one-fourth interest of a second mortgage on the Clermont Hotel, 9. Person or principal to whom the special gain described above will Inure: a.® Yourself b.❑ Principal by whom you are retained iIGN ATONE DATE ON WIIICH FORM 4 WAS FILED WITH THE FERSON RESPONSIBLE FOR RECORDING MINUTES OF THE MELTING AT WHICUTIIEVOTSOCCURRED1 January 5, 1982 FILING INSTRUCTIONS 'I'lus memorandum must be filed within fifteen (15) days following the meeting during which the voting conflict occurred with the person responsible for recording the minutes of We meeting, who shell incorporate the memorandum In the meeting minutes. This form need not be filed merely to Indicate the absence of a voting conflict. Florida law permits but does not require you to abstain from voting when a conflict Of interest arises; If you vote, however, the conflict must be disclosed pursuant to the requirements described above. NOTICE- UNDER PROVISIONS O/ FLORIDA STATUTES 0119.517. (1979). A FAILURE TO MARL ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS Ian AND MAY. BE PUNISHED BY ONE OR MORE Or THE FOLLOWING$ IMPEACHMENT, REMOVAL OR SUSIENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND. OR A CIVIL PENALTY NOT TO EXCEED 06,000. 1: e'ORM a - REV. 17.79