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09-14-1982 Supporting DocumentsCITY Of CLPRYONT MINUTES RIIGULAR MELTING September. 1.4, 1982 A Regular. Meeting of the City Council. of the City of Clermont was hold Soptomber. 14, 1982 in the City Council Chambers. The Mooting was called to order at 7:30 p.m, by Mayor Hoskinson, with the fol- lowing Councilmen in attendance: Ilal. Turvillo, Michael. Conley, and Bob Pool. Other City officials present were: City Manager. Forbes, City Attorney Baird, Finance Director Saunders, and Deputy City Clark Brandt, The Invocation was offered by City Manager Forbes, followed by re- poating of the Pledge of Allegiance by all present. MINUTES A motion was made by Councilman Turville, seconded by Council- man Pool and unanimously carried to approve the minutes of the September. 9, 1982 Special Meeting with the following correction under Minutes: Change "a motion was made by Councilman Conley to read "a motion was made by Councilman Turville"... CITY MANAGER'S REPORT UPPER PALATLAKAIIA BASIN COMPREHENSIVE STUDY City Manager Forbes stated that there would be a Technical Meeting of the Upper Palatlakaha Basin Comprehensive Water Study on September 15, 1982 at 10:00 a.m. "INTERVENOR SUIT" - FLORIDA POWER'S MS-1 RATE SCHEDULE City Manager Forbes reported that he and Finance Director Saunders had attended meetings on Florida Power's new rate sche- dule which deletes the MS-1 (Municipal Service)Rate and trans- fers the fees to the General Service Rate. Under the new rates, an average increase would be 18%. He further explained that the City of Clermont and many other cities have sent Resolutions in opposition to this rate increase, however, the only way for the cities to have an impact on these proceedings is to file an "Intervenor Suit" with the PSC. Legal costs to file this suit would be about $400 for the City and Mr. Forbes requested a $400 appropriation to join the suit with the other cities. Mayor Hoskinson stated that originally the suit was to be initiated through the Florida League of Cities but now the City of Clear- 82-139 water was spearheading the suit. After much discussion, A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN POOL AND TlNANTMn11ST.Y CARRIED TO APPROPRIATE $400 FOR LEGAL FEES FOR THE CITY OF CLERMONT TU JU1111 AN IN "1lYL8nv c, ivvn o �� ---- IN FLORIDA AGAINST FLORIDA POWER'S NEW RATE SCHEDULE. JENKINS AUDITORIUM - PAINTING AND AIR CONDITIONING DUCTS City Manager Forbes explained that the painting of Jenkins Auditorium is now complete. While checking on the painting, he discovered that the air conditioning ducts in the building were made of cardboard which has deteriorated in many places. and is a source of energy loss. He stated that he was investi- gating the cost of replacing the inefficient ducts and would get back with the Council later. ELKS' CLUB FALL FESTIVAL City Manager Forbes stated that he had been contacted by Gerald Shepard of the Clermont Elks Club requesting that the City close a portion of Montrose Street between the City Parking Lot and Seventh Street for their Fall Festival. After some discussion, 82-140 A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED TO ALLOW THE ELKS' CLUB TO HOLD THEIR FALL FESTIVAL SATURDAY, 0 TOBER 23, 1982 AND CLOSE MONT- ROSE STREET BETWEEN THE CITY PARKING LOT AND SEVENTH STREET, IF ® CITY OP CLRRHONT 0 MINUTES REGULAR ML:F::TT.NG September .14, 1.9132 hago -2- THERE ARE NO OBJECTIONS FROM 'I'lIP, LOCAL MERCHANTS ON MONT'ROSE. ST. JUDE'S BIKE-A-THON A request from Bela Theta Sorority was presented requesting the use of the streets in Margarce Gardens for a Bike-A-T'hon 82-141 on October 2, 1982. After some discussion, A MOTION WAS MADE By COUNCILMAN POOL, SECONDED BY COUNCILMAN TURVILLE AND wr-- IMOUSLY CARRIED TO ALLOW BETA THETA SORORITY TO USE THE 9'J'L MET IN MARGAREE GARDENS FOR THEIR IT137 - - ON—OCTO- BER 2, 1982. 82-142 FINANCE DIRECTOR'S REPORT BIDS FOR NEW TELEPHONE SYSTEM FOR CITY HALL Finance Director Saunders explained that the City Hall Telephone System needed to be upgraded because of the numerous problems being experienced with the present mechanical -type system. He also indicated that repair costs for this type of system are increasing yearly. Mr. Saunders explained that lie had received proposals for a new electronic system from the following three companies: Florida Telephone $6,155.00 Communications Equip. Co. $5,208.00 Executone $6,821.00 The equipment proposed by Florida Telephone and Communications Equipment Company was identical. Finance Director Saunders stated that Florida Telephone offers a lease -purchase agreement which would allow the City to install the system and pay the first year's lease and line charges with money already budgeted for next year's proposed budget. Councilman Conley stated that he thought it would be cost -wise for the City to purchase the equipment from Communications Equipment Co., saving in excess of $2,000 by avoiding the lease -purchase agreement with Florida Telephone. After much discussion, A MOTION WAS MADE BY COUNCIL- MAN CONLEY, SECONDED BY COUNCILMAN TURVILLE AND UNANIMOUSLY CARRIED TO PURCHASE THE EQUIPMENT OUTRIGHT FROM THE LOW BIDDER COMMUNICATIONS EQUIPMENT COMPANY FOR $5,208.00 AND TO AMEND THE 1982-1983 FISCAL YEAR BUDGET AS FOLLOWS: UNDER THE FINANCE AND ADMINISTRATION PORTION OF THE BUDGET, REDUCE TELEPHONE EXPENSE BY $2,000.00; INCREASE CAPITAL OUTLAY $5,523. SOUTH LAKE WATER CLUB MEETING Councilman Pool reminded the other Council Members that the the South Lake Water Club Meeting was being held on Tuesday, September 28, 1982 at 7:30 in the Exchange Bank. STREET REPAIRS AT BLOXAM AND MINNEHAHA Councilman Conley reported that he had received a complaint regarding a pothole at the corner of Bloxam and Minnehaha. City Manager Forbes stated that he would check into this matter. COOPER MEMORIAL LIBRARY - COUNTY WIDE LIBRARY SYSTEM AGREEMENT Mayor Hoskinson discussed the proposed agreement with the County to provide a countywide library system. He stated he had not in- tended to vote on this matter tonight, but noted that the County Public Works and Development Director, Mike Willett was in the audience. He requested Mr. Willett to make any comments he wished on the library system. Mayor Hoskinson also asked City Attorney Baird if he had reviewed the agreement and what comments he would ® CITY OP CLRRAIONT MINUTES 12EGULAR MEETING September. 1.4, 1,982 Page -3- like to make. The City Attorney staled that the only immediate problem he could sec with the agreemont• was Lhe .Cact• Lhat ,for this to be an inlerlocal agreement, both the County and till of the cities involved must sign t-ho agreement. lie stated that he would withhold any further comments until he could determine exactly what the City wished to obtain from the agreement. Councilman 'Turville discussed the fact that the County was only budgeting $20,000 for one year, whereas the cities were tied into two years on this agreement. Mr. Willett stated that the City was only tied into the agreement for one year, and upon ninety day notice before the end of the fiscal year could with- draw from the system. Henry Czech, an interested citizen, asked the City Council how the Cooper Memorial Library would fit into this agreement- because Cooper Memorial Library is not a City Library. Mayor iIoskinson thought this was a good question, and said he believed unless the City took title to the assets of the library, how could the City commit them. Ile believed that since we do not own the library assets, we cannot commit them as re- quired in the agreement. Councilman Turville asked Mr. Willett how the bills would be administered, and would all the money for the system need to go to Tavares. He stated that there must be one central source which would receive the monies, but not neces- sarily the County government in Tavares. The agreement calls for a centrally administered source; which could be the City of Cler- mont, or any other City agreed upon by the cities participating in the agreement. Mayor IIoskinson stated that he had every intention of having a proper public hearing before voting on this, and he was unsure if it would be appropriate to vote on the agreement at this time. -- Councilman Conley stated that he felt the Library Board had recom- mended this, that they have to work with the library everyday, and he felt we should have confidence in the Library Board to go along with their recommendation to enter into the interlocal agreement. 82-143 A MOTION WAS MADE BY COUNCILMAN CONLEY_- SECONDED ^BY^COUNCILMAN'S POOL Mayor Hoskinson stated that he believed he should support the public interest. The fact that the City was placing approximately $8.00 per capita versus the County's 204 per capita to support the library would not be a good two way street. IIe stated that it seemed there should be a more compatible allocation of funds before such an agree- ment was entered into with the County. In order to insure the proper allocation of funds, Mayor Hoskinson offered the following amendment to the motion: Paragraph B, the 9th line down would be amended to read "a pro-rata shaimof funds will be received"... Paragraph C, the 2nd line down would be amended to read... "and financial support at least equal to the 1983-84 Fiscal Year amount and not below a pro-rata share at least equal to the amount of local funds contri- buted"... Mayor Hoskinson stated that these amendments were neces- sary to insure that the cities would get an equal percentage return on a pro-rata basis of funds involved. He also stated that the County should at least fund the County Library System on a pro- rated basis in an amount equal to what the cities have budgeted. THE PROPOSED AMENDMENT DIED FOR LACK OF A SECOND. Councilman Turville stated that he did not like the agreement's method of selecting members to the Lake County Library Board. He stated that if each County Commissioner District would be represented then districts without any library would have the same number of votes as the City of Clermont. Dayle Matthews, a member of the Clermont Library Board, stated that all we are requesting the City to do is be compensated for what we are already doing. She stated that the only thing the Library Would be ® CITY OP CGERUONT MINUTES REGULAR 14i.34TING September 14, 1982 Page -4- required to do .is drop the $10 fee for non residents. She did not believe that there would be a big influx of: people using our library because the fee was dropped. Councilman 'l'urvillc stated that he disagreed with Mrs. Matthews zinc] did not see after the first year, how monies received by the City would be worth it. fie also stated that the library had already been funded through donations; and now that we have a nice library, we are asked to provide library service for the entire County. Councilman Pool responded to Mr. Turville's remarks by pointing out that the City's library is already open to any student within the County and any other County resident who wants to pay the $10 fee. The City is now only obtaining about $1,700 for providing this service to non residents and under the countywide system would be getting approximately $8,000 per year. The City had nothing to lose by entering into this agreement with the County. Councilman Turville responded that if the community loses interest in the library, we have lost a lot. Mr. Willett stated that the $20,000 the County has budgeted for the system is better than the last six years, even though the Councilmen's comments may be well founded. He stated that the County Commission has not spent any money on a County Library System up to this time. Councilman Turville stated that we can always get into the County System later, rather than get out, and this must be the status of other cities who have decided not to sign the agreement. He also stated that even if he was for the County Library System, he would not sign the agreement for himself or the City because it was not a de- tailed document of exactly what would be required of the City. Councilman Conley stated that he believed that the Councilmen were sitting here debating for the library, and the Library Board has -' already made their decision. All the Library Board is doing, is asking the City to let them operate on a countywide basis. He stated that the Library Board Members are more familiar with the problems and operate the library on a day to day basis, and as stated before, we should go along with the recommendations of the Library Board. He stated that the City doesn't run the library, the Library Board does. Mayor Hoskinson responded that he agreed with the concept, but he could not go along with the proposed docu- ment. He felt that Cooper Memorial Library as a nonprofit corpor- ation should sign the agreement with the County, not the City. lie stated that he would have no objections with the Library Board sign- ing this agreement. Mayor Hoskinson then asked Mr. Willett if the City would be sending its checks to the County or Cooper Memorial Library if the City signs the proposed agreement. Mr. Willett stated that the City could send them to either the Cooper Memorial Library or the County, it would be up to the City. City Attorney Baird pointed out that Paragraph E of the agreement states that the local library board retains its autonomy. The only control the City has over the library is making a contribution. The library board is a separate entity. Councilman Conley called the question and the voting was as follows: 82-143 COUNCILMAN POOL, AYE; COUNCILMAN CONLEY, AYE; COUNCILMAN TURVILLE, NAY; AND MAYOR HOSKINSON, NAY. THE MOTION WAS DEFEATED. Councilman Turville stated that he would like to explain his vote, in that he voted in opposition to this agreement because the document was so loosely written, it was really a blind agreement. He further stated that he would not sign the document for himself, and certainly would not sign it for the City. If the County was really interested in a Countywide Library System, it would fund one. The $20,000 the County has budgeted for the system is just a token effort to get someone off their back and is funded so slightly that it could not possibly work. The City of Leesburg stated that they would not enter into such an agreement unless the County was willing to fund the agreement with at least $100,000. He stated that he agrees with this point of view. Mayor Hoskinson stated that he also agreed with Councilman Turville's comments. ® CITY OR CLRRA,ON'T MINUTES REGULAR MEETING September .1.4, 1982 Page -5- PILLING VACANCY CREATED BY COUNCILMAN THOMAS' RESIGNATION Mayor Iioskinson stated that a decision should be made on the matter of filling the Council seat of Dennis Thomas who resigned effocL•.ive September 14, 1982. Mayor Iioskinson, in calling for a Council decision, asked if the term "shall" 1.n Section 11 (C) (1) of the City Charter meant that you will fill the vacancy. City Attorney Baird stated that "shall" did mean that the vacancy should be filled, but in the past the City has both filled the position and left it vacant; depending upon the length of time before the election. Councilmen Conley and Pool stated that if the seat was filled so close to the election, it would be the same as giving a stamp of approval to the person chosen to fill the vacant seat, particularly if that person chose to run in the General Election. Mayor Iioskinson stated that be believed we should proceed and fill 82-144 the vacancy. After some discussion, A MOTION WAS MADE ^BY COUNCILn nson APPOINTMENT OF MAYOR PRO TEM Since Dennis Thomas was Mayor Pro Tem, Mayor Hoskinson called for a Council decision to appoint a Mayor Pro Tem. After some discus- 82-145 sion, A MOTION WAS MADE BY COUNCILMAN POOL, SECONDED BY COUNCILMAN TURVILLE, AND UNANIMOUSLY CARRIED TO APPOINT COUNCILMAN CONLEY MAYOR PRO TEM. LIBRARY BOARD LIAISON Dennis Thomas was also Library Board Liaison, and Mayor Hoskinson called for a Council decision to appoint a Library Board Liaison. A MOTION WAS MADE BY COUNCILMAN POOL AND SECONDED BY COUNCILMAN CONLEY TO APPOINT COUNCILMAN TURVILLE LIBRARY LIAISON. Councilman Turville declined to accept the appointment and Councilman Pool 82-146 withdrew the motion. A MOTION WAS MADE BY COUNCILMAN TURVILLE,m OLD BUSINESS RESOLUTION NO. 411. - MILLAGE RATE FOR FISCAL YEAR 1982-1983 Resolution No. 411 establishes the City of Clermont's Ad Valorem Millage Rate for the 1983-1983 Fiscal Year's Budget at 2.793 mills or an adjusted millage rate that will raise an amount equal to $207,287.17 and was read by Mayor Hoskinson in its entirety. Mayor Hoskinson explained that the City's millage rate was less than the rolled back rate and asked for public comments. After some discus 82-147 Sion, A MOTION WAS MADE BY COUNCILAAI4 POOL, SECONDED,BYn2OUNCILMAN n ncc M-DT1 VALOREM MILLAGE RATE FOR FISCAL YEAR 1982-1983. VOTING WAS AS ­­­1 ­1 - r -1. rMMMTT.MATI rnNT.T?Y. AYE; COUNCILMAN RESOLUTION NO. 409 - FINAL BUDGET FOR EXPENSES FOR THE GENERAL FUND AND REVENUE SHARING FUND FOR FISCAL YEAR 1982 - 1983, CITY OF CLERMONT Mayor Hoskinson stated that Resolution No. 409 provided for a final budget of expenses for the general and revenue sharing funds as discussed in previous meetings and workshops. The only change to be reflected in this budget was the change under Administration to reflect the purchase of the new telephone system from Communi- cations Equipment Company. Public comments were requested and 82-148 after some discussion, A MOTION WAS MADE BY COUNCILMAN CONLEY, 0 CITY OP CLEWHONT 0 MINUTES REGULAR MEETING September. 1.4, 1982 Page -6- SLCONDED BY COUNCILMAN T'URVILLE AND UNANIMOUSLY CARRIED BY ROLL ALL VOTE TO ADOPT RESOLUTION 140. 409 WITH 'PIIG; 1'OLLOWING C 11MhNDMEN'1': iNCREASI I?OR'i'T 'i'lIE ADMINISTRATION ON Oi' '1'f1E BUDGE'i' IN SECTION I BY 3 5'l3 PO12 'i'l1E 'i'ELEPIIONE SYS'i'EM. VOTING WAS AS FOLLOWS: COUNCILMAN POOL, AYE; COUNCILMAN CONLEY, AYE; O- COUNCILMAN '1'URVILhI's, AYfs';__AND 14AYOR IIOSKINSON, AYL'. T'IIP; RES LUTION 19AS READ BY TITLE ONLY. RESOLUTION NO. 41.0 - FINAL UTILITIES FUND BUDGET FOR FISCAL YEAR 1982-83 Mayor ❑oskinson stated that Resolution No. 410 establishes the final Utilities Fund Budget for the City for Fiscal Year 1982-83. The Mayor called for any public comments regarding this budget, 82-149 and after some discussion, A MOION WAS MADE IIY COUNCILMAN CONLEY, T SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION NO. 410 W111CH ESTABLISHES THE FINAL UTIL- v ThIr wAq AS FOLLOWS: RESOLUTION N0. 408 - FINAL SANITATION SERVICE BUDGET FOR FISCAL YEAR 1982 - 1983 Mayor Hoskinson stated that this Resolution establishes the final budget for the City of Clermont's sanitation services. Public 82-150 comments were requested. After some discussion, A MOTION WAS MADE BY COUNCILMAN TURVILLE, SECONDED BY COUNCILMAN POOL AND UNANI nTMOUSLY BVY29� LAKE - SUMTER COMMUNITY COLLEGE AGREEMENT FOR USE OF OLD LIBRARY BUILDING City Manager Forbes stated that the present agreement for use of the old library building in Clermont by Lake -Sumter Community College expires on October 1, 1982. During the July 27, 1982 Regular Council' Meeting, the Council agreed to extend this lease with the following conditions: The College would be responsible for repairs to the heating and cooling systems and would pay $20 per month grounds main- tenance and upkeep fee. Mr. Forbes met with Dr. Allan of the College and was informed that the College would be willing to pay for minor repairs to the heating and cooling systems but could not afford to pay the monthly maintenance fee of $20 because enrollment was down to 29 from last year's figure of 64. City Manager Forbes suggested that the City might want to extend the lease until next August, and at that time contact other agencies such as the County and offer them the building as a South Lake County Annex. Councilman Conley stated that we should honor the agreement only through this semester and then ask the College to assume the new agreement or find another building for their use. The College's actions seemed to indicate that they would like out of the agreement. Mayor Hoskinson stated opposition to forcing the College out after this semester because he felt that having the College in Clermont was an asset to the City. 82-151 After some discussion, A MOTION WAS MADE BY COUNCILMAN CONLEY, SECOND- ED BY COUNCILMAN POOL AND CARRIED BY A THREE TO ONE VOTE^TO AJILOcmruE 82-152 82-153 CITY OF CI PMIONT MINUTES REGULAR MEETING September. 1.4, 1982 Page -7- BID AWARD - CITY IIAI.1, RENOVATIONS City Manager. Forbes reported that the bids for City hall Renovations had been received. The bids wore discussed, and a MOTION WAS MADE BY COUNCIL, MAN CONLEY, SECONDED 13Y COUNCILMAN POOL AND UNANIMOUSLY CARRIED 'l'O AUTIIORI%E TIM FOLLOWING EXPENDITURES FOR CITY HALL RENOVATIONS: BUILDING RENOVATIONS/PLUMMER CONSTRUCTION CO. $8,675.00 MECIIANICAL/KENNEDY COMPANY $3,264.00 ALLOWANCE FOR CARPET & DRAPES $ 950.00 EMPLOYMENT AGREEMENT WITH CITY ATTORNEY BAIRD City Manager Forbes stated that the Employment Agreement with City Attorney Baird expires October 1, 1982. Under the proposed Agreement Mr. Baird's retainer fee remains $500.00 per month, however, his hourly rate increases from $40 to $60. After some discussion, A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN TURVILLE AND UNANIMOUSLY CARRIED TO ACCEPT THE NEW AGREEMENT WITH LEONARD BAIRD, JR. WITH A RETAINER FEE OF 500 PER MONTH AND AN FIOURLY FEE OP $60. TIlIS AGREEMENT IS FOR FISCAL YEAR 1982-83. The Meeting adjourned at 9:45 p.m. �Foskinson, Mayor Attest: Lqm. Bra �t!y c-LerJ Julie M—. Brandt, Deputy City Clerk qW CITY Of CURRONT 46 MINUTES W0R1010P MEEIPING Scptembcr 1.3, 1982 A Workshop Meeting of tic City Council of the City of Clernpnt and die Library Board was held September 13, 1.982 in the, City Council Chambarn. The Meting was called to order at 9:00 a.m. by Mayor. Hoskinson, with following Councilmen in attendance. 1301.) Pool, Hal 'Purville, and Mike Conley. Other City Officials present were City Manager Forbes. Library Board Members present were: Bonnie Iloavi, honey Jean Smoal:, John Greenlee, IXIylc Matthews, Ann Dupoe, and Evelyn Priebe. INFER -LOCAL AGRE(iMLgr FOR COUNTY LIBRARY SYSTEM Mayor Hoskinson explained that the purpose of this meeting was a Special Workshop"with the Library Board to consider the possibility of signing an inter - local agrecrwnt with the County to provide library services outside of the City limits. fie read a letter from the Cooper [tmorial Library Board and explained that at the Library Board's September 9, 1982 Meting the Board voted by a 5 to 1 vote to approve an agreement with the County to participate in a County Library System. However, since the agreement with the County must be between the City of Clermont and the Lake County Board of Cormiissioners, tie Library Board felt that a Workshop was necessary to discuss the agreement with die County. Barbara Landwehr, a County planner was present at this meeting and she answered many questions by the Council regarding the inter -local agreement by the County. Questions were asked by all of the Councilmen regarding the handling of finances by the County Library Board, and the specific authority of the Board. Ms. Land- wehr stated that all revenues in the Cooper Memorial Library would have to be sent first to the Lake County Library Board and then returned to the cooper memor- ial Library. She stated that this was necessary in order for the City and County to qualify for State Funds, and that all revenues would be returned to the Library including any earned interest. Mayor Hoskinson was concerned about the agreement and asked City Attorney Baird if the County Library Board would have any power over the Cooper Memorial Library Board. City Attorney Baird stated that the only power the Board would have would be to determine the share of Federal and County monies that each participating municipal library would receive. Other than that, they would act in an advisory capacity. Barbara Landwehr also underscored this fact, stating that any matter that the County Library Board recommended would only be in an advisory capacity and could not be forced on the local library. It was also explained that the City would be able to recommend one person to sit on the County Library Board, and that each member district (County Commissioner District) would have one vote on the Library Board. The Library Coordinator was discussed and it was stated that the City Librarian of Eustis would be the coordinator, and she would receive payment for this service. The Library Coordinator would not be a fulltime person but would be necessary and instrumental in applying for grants and coordinating the efforts of the County Library System. The fact that the County was giving only $20,000 this Fiscal Year to the three participating libraries was discussed, whereas the libraries themselves were giving approximately $170,000. Cooper Memorial Library Board Members Dayle Matthews and Honey Jean Smoak stated that there may be problems with any agreement with the County but felt that it was worth trying the system for one year. The additional monies the City would receive for participating in this service was esthoated at approximately $8,000. Mayor Hoskinson stated that if the City really did serve the -entire, south half of the County and if Library use tripled, it would place a disproportionate burden on our library. He also stated that this means there are free rides for other municipalities in our area. Dayle Matthews stated that if increased usage of the library really became a problem, the City after the first year, could always go back to being strictly a municipal library. Councilman Turville inquired whether the County Library System would really benefit the City. He stated that the City and area residents had great pride in the library, and much of this would be lost if the City joined the County System. He stated that for the small amount of money the City would receive, it may not be in the best interest of our citizens to join the County System. Councilman Turville stated that the way every- one was discussing this matter, it sounded as*if•we wanted the 'additional revenues but really did not want the County Library System .or more useage of our library. ® CITY OP CURNONT MINUTES WOisICSHOP MEWING September 1.3, 1982 Page -2- Mayor iioskinson rociucsted that the City Attorney carefully review the proposed agrcemonl with the County, and prepare recommendations for the City Council. City Attorney Baird stated that one thing he could imTcdiately sec in this agreement was that each city and the county would have to sign the agreement. Mayor iioskinson stated that the City would discuss this at its September 14, 1982 Council Meeting. lie anticipated that the City would probably set a Public Hearing for its September 28, 1982 Meeting and take final action at that time. The Meeting adjourned at 11:00 a.m. i on; ' s._v1.v-�/L 51oskinsMayan Attest: Memo to, city Council From: city Manager SubjecL: Weekly Memo Date: september 10, 1982 WORKSHOP WITH Tl1E LIBRARY, please remember that we have a Workshop next Monday, September 13, it 9:00 a.m. in the Council Chambers. Tile purpose of this Workshop is to discuss the possibility 'of forming a countywide library system. Enclosed is one copy of the agreement for those Councilman who have not yet obtained one. FLORIDA POWER RATE SCHEDULE. Gast Wednesday, Finance Director Saunders attended a mooting in Clearwater with other cities affected by Florida Power's proposed rate schedule. The new rate schedule which Florida Power has filed with the Public Service commission (PSC) deletes the Municipal Service (MS-1) rate and transfers our electric fees to the General Services Rate. The billing comparison mailed to us by Florida Power shows the effect of such a transfer before the impact of the newly filed rates. The average increase would be 18% under the new rates. However, the rates for fixtures and maintenance charges on street lights is 61% higher than the current charges. The Florida Power Corporation is not really to blame for this new rate schedule because elimination of the MS-1 Rate was the idea of the PSC. Florida Power is in no hurry to try and place separate meters on every traffic light and similaritems of equipment as may be required under the new rates. The City of Clermont and many other cities have sent Resolutions in op- position to these rate increases. However, the only way to really have an impact on these proceedings is for the cities to band together and file an "Intervenor suit" with the PSC. The more cities that will join this suit, the greater the possibility these rates can be changed. In reality, there may not be much hope of rescuing the entire MS-1 Rate Schedule, but major concessions could be made for street lighting and emergency services. The cities of St. Petersburg and Clearwater have already agreed to file a suit and will be hiring an experienced lawyer to handle the case. They would like as many cities as possible to join them. The cost to each city would be prorated based on current power costs. The estimated costs to a City like Clermont would be approximately $400.00. I have also discussed this matter with Mr. Julian Roberts, Director of the Central Florida League of Cities; and I would strongly recommend that the City Council authorize our participation in this suit. The savings would be great for the small investment in this suit. Council direction on this matter is requested at Tuesday's meeting. LAKE COUNTY ECONOMIC DEVELOPMENT COUNCIL. I've been invited to attend a meeting of the Council on September 21st. The purpose of the Economic Development Council is promotion of industrial growth in Lake County by a single agency. Rep- resentatives from the Department of Commerce will attend this meeting to discuss Pugu -2- Weekly Memo september 10, 1082 how they can be of assistance in nttract.ing industry to Lake County. If there are no Council objections, I will be working with the Council. POLICE DEPARTMENT. Enclosed is t)le August monthly activity report from the Police Department. The Department made 29 felony and first degree misdemeanor arrests in August. Last Tuesday night Officers Swanson and Rogers did an out- standing job talking a man out of the Crown Restaurant. tic had barricaded himself in a corner with three pistols. '11,are wore no injuries, primarily due to the cool- neas and tact of Officer Swanson. Our Police Department has also been instrumental in investigating and obtaining arrests of local residents involved in several bank robberies in Orange and Osceola counties. PUBLIC WORKS. The Public Works Department has been trimming trees and re- placing broken sidewalks on Bth Street. They have also been working on some storm drainage problems on Minnehaha Avenue. UTILITY DEPARTMENT. Work on our 100,000 gallon water tank was completed last Wednesday. Repairs were made in the interior of the tank and the entire tank has bean sandblasted and painted. I believe that the new green color blends in with our community much better than the old silver paint. This week the Utility Department released Press Releases (attached) informing our citizens that some areas of the City may be experiencing waster. discoloration_.. _. for a few months, until our new system settles down. The Utility Department has also been repairing fire hydrants (one was damaged in an accident), fine tuning the water system, and working with the DOT on Highway 50. REPAVING ON HIGHWAY 561. Work will begin on repaving Highway 561 by September 27th. The Utility Department will need to raise some manholes but this work should cause no major problems. ELKS FALL FESTIVAL. I have been contacted by Gerald Shepard of the Clermont Elks Club requesting that the City close a portion of Montrose Street for their Fall Festival. The Festival is scheduled for Saturday, October 23, 1982 on Montrose Street between the City Parking Lot driveway and 7th street. Only one-half of Montrose be- tween 7th and 8th would be closed. They plan to have music, games, food and various contests, They will be charging admission into the Festival and roping off the street. Because some of the club members are policemen in neighboring municipalities of the county; they are requesting that they be allowed to use these policemen in uniform for security. BOND CLOSING ON WATER SYSTEM IMPROVEMENTS. The final closing of our Fm11A Water systems Improvement Project is scheduled for Tuesday, September 21, 1982 at 2;00 p.m. in the City Attorney's Office. We may need to call a Special Council Meeting for this closing, so it would be appreciated if all Councilmen would place this closing on their calendar. Pogo -3- weekly Memo September 10, 1902 BIKE-A-TIION. Enclosed is a latter from the Beta Theta Sorority requesting to use the street in Margaree Gardens for a.Biko-a-thou on October 2, 1982. If there are no Council objections, we will approvo this request. Respectfully, CgI�TY OF CLERMONT GEORGE D. FORBES City Manager GDF/imb Encl. n �0 W 0 N �0 W ID li SN 1p l0 N 1p 0) N W m ) N N Qn)) N N N N N 1y N F' W J O N J 0 W N O T O O VI toN A m .1 J IJ IJ N %I q { y _ n 1 r Y•' �'' tr,, O 0) W Vt IQ r ts 7 1ji a, t^ 'll 01 O 0 O O 01 T m in a, to °` y ro[+ VI W W J Wr N N `r v ,J, `• O f ip n M to ... VI N A tA„ A W J J O r to N H 01 0) toH O) 1�h4 p1 A A W W J A O J r lD q N rn 11 .7 Y H N r N r N N W W J 00 V, J t0 y H � r r N W tT V1 N O in �� n N r to H in In v � W N W v VI W W W p W A fP ut W r r r 10 r W 01 r J J N W N N �pp 10 r F' r � l0 N PRESS RELEASE The City of. Clermont has completed the water system improvements including a new water well, transmission lines, and a 500,000 gallon storage tank. These improvements were needed to ensure our citizens an adequate supply of water for household use and for fire protection, and to place the City on a single pressure water system. We have been receiving an increased number of complaints of water discoloration for a few weeks. The major part of this problem is due to the fact that we are now on a single water system. The City's three wells now pump in rotation, which is changing the routes that the water has normally traveled, creating a scouring action on some water lines. This scouring action creates the water discoloration in most cases, and is normal for the first few months of operation, but should then disappear. Water discoloration also occurs in homes connected to old and very small water lines, especially dead-end lines that are not connected at each end into the water system. As part of our water system improvement program, the City has also replaced most of these older lines, and over 400 homes will be connected by the Utility Department to new mains, solving the problem. However, each home must be individually transferred - a process that may take one year. In the meantime, we will flush or clean water mains at least once a month to ease the situation. The City is concerned about the inconvenience to citizens caused by the above problems, but we are working to solve them. If you have any questions about the water, please contact Utilities Director Preston Davis at 394-4592. Route 3 Box 322 Clermont, Florida 32711 September 10, 1982 Dear City Manager Georg* Forbes and Councils On October 2, 1982, Beta Theta Sorority requests the use of the streets in the Margarso Gardens Sub -division. We plan to hold a St. Judea Bike-a-thon and after much investigation havo found that to be the safest, flatest route. We will have women supervising the bikerto eafty, women to supply drinks, a registration table and a Olean -up committee. We do not expect an overly big crowd. We are aloo hoping that the City Manager and Council will got involvod. We would like to see each Connoil member riding for the St. Judos Research Canter. Perhaps, the Clermont Mayor would like to challango the Idinneola Mayor to use Aich can raise the most contributions for the Center. We will be looking forward to Booing all of you on October 2nd at 9 a.m, on your bicycles. Very truly yours, n � Michelle J. Delaney r Chairperson 1 AGENDA CITY OF CLERMONT REGULAR CITY COUNCIL MEETING 7:30 p.m., Tuesday September 14, 1982 CALL TO ORDER INVOCATION MINUTES Approval of Minutes of Special Meeting held September 9, 1982 REPORTS City Manager City Attorney Finance Director Mayor Council Members Adoption of Resolution No. 411 - Final Millage Rate Adoption of Resolution No. 409 - Final General Fund and Revenue Sharing Budget Adoption of Resolution No. 410 - Final Utility Fund Budget Adoption of Resolution No. 408 - Final Sanitation Fund Budget Use of Old Library Building by Lake -Sumter Community College Bid Award - City Hall Renovations NEW BUSINESS Employment Agreement with the City Attorney ADJOURN J Memo to: City Council From: City Manager Subject: Adoption of Final Budget Date: September 10, 1982 At Tuesday's Council Meeting we will conduct a Public Hearing and adopt a Final Budget for the City of Clermont. Enclosed are the Resolutions required to set the City's Final Millage Rate and adopt the Final General, Revenue Sharing, Utility, and Sanitation Fund Budgets. The following changes were authorized by the City Council at last Thursday's Tentative Budget Hearing: 1. Salaries for Fire Protection were increased by $1,138 in the General Fund. 2. Capital Outlay was increased by $975 to finance a Public Address System for the Council Chambers. 3. Projected revenues for Revenue Sharing were decreased by $7,058. General Fund Street Lighting was increased by the same amount. 4. The Cash Carryover was increased $8,033. 5. The Special Activities Account was amended by deleting $1,000 to the Art League and adding $1,000 to Recreation and Youth Programs. The Public Hearing to adopt the Final Budget must conform to the following procedures which are required by State Law: 1. The first substantive issue discussed must be the percentage in- crease in millage over the rolled -back rate necessary to fund the budget, if any, and the specific purposes for which ad valorem tax revenues are being increased. Since the ad valorem tax rate is being decreased from 3.456 (last year's) to 2.793, a tax in- crease is not an issue, but must be explained. During the discussion, the City must allow the general public to speak and ask questions prior to the adoption of any Budget Reso- lution. Page -2- Adoption of Final Budget Memo September 10, 1982 2. The City must adopt the final millage rate prior to adopting any of the Budget Resolutions. 3. The Millage Levy Resolution must be publicly read in full prior to its adoption. h. The adoption of the Millage Levy Resolution and Budget Resolutions must be by separate votes. Respectfully, CITY OF CLERMONT GEORGE D. FORBES City Manager GDF:jmb Encl. Route 3 Box 322 Clermont, Florida 32711 September 10, 1982 Dear City Manager George Forbes and Council: On October 2, 1982, Beta Theta Sorority requests the use of the streets in the Margaroo Gardens Sub -division. We plan to hold a St. Judea Bike-a-thon and after much investigation have found that to be the safest, flatest route. We will have women supervising the biker's safty, women to supply drinks, a registration table and a clean-up committee. We do not expect an overly big crowd. We .rre also hoping that the City Manager and Council will get involved. We would like to see cash Connoil member riding for the St. Judea Research Center. Perhaps, the Clermont Mayor would like to challange the Minnoola Mayor to see which can raise the most contributions for the Center. We will be looking forward to mooing all of you on October 2nd at 9 a.m. on your bicycles. VVe�ryy, truly yours, �rJel Michelle J. Delaney Chairperson :1 Memo to: City Council From: City Manager Subject: Employment Agreement with the City Attorney Date: September 10, 1982 Enclosed is one copy of a proposed employment agreement with the City Attorney. This Agreement is important because it delineates the responsibilities of the City Attorney and the legal matters which are covered under his monthly retainer fee. Under the proposed Agreement Mr. Baird's monthly retainer of $500 has remained unchanged. However, he has requested an increase in his hourly fee from $AO to $60 per hour. All Councilmen should carefully review this Agreement. If you have any questions, please contact the City Attorney or me. Respectfully, CITY OF CLERMONT � D t'�4ik GEORGE�ORBES City Manager GDF/jmb i Enc. i i i I i` i i Memo to: City Council From: City Manager Subject: City Iiall Renovation Date: September 10, 1902 The City has received bids for the renovation of City 11all an follows: CONTRACTOR DID Plummer Construction $ 8,675.00 Clermont, Florida MRW Contractors, Inc. $10,711.00 Winter Springs, Florida Phillip Edgington $11,G05.26 Clermont, Florida MOD Tee Construction $11,911.00 Winter Park, Florida Ruona Construction $14,940.00 Clermont, Florida I would recommend that the City accept the bid of $B,675 from the Plummer Construction Company. We would also request an additional $950 to be used for carpeting and blinds. We are investigating alternatives for the mechanical and electrical work. I will re- port to the Council on this matter at Tuesday's meeting. The authorization of these expenditures will allow us to amend this year's budget and include the total under Capital outlay in Finance and Administration. Sincerely, CITY OF CLERMONT //ll `r\l GEORGE D. FORBES City Manager - GDF/jmb Memo to: City Council From: City Manager Subject: Use of the Old Library Building Date: September 10, 1982 Last week I met with Dr. Walter Allen from Lake -Sumter Community College regarding their use of the old Library Building. The College's present agreement for the use of this building expires on October 1, 1982. The City Council at the July 27, 1982 Council Meeting agreed to renew our agreement with the College for the use of this build- ing on the following two conditions: 1. The College would be responsible for any repairs to the air conditioning or heating systems. 2. The College would pay a monthly fee of $20.00 for grounds maintenance and upkeep. Dr. Allen informed me that the College would be agreeable to paying for minor repairs to the air conditioning system, but could not justify the fee of $20.00 per month. He stated that there are only twenty-nine students registered for the fall semester classes in Clermont (last - - - semester there were sixty-four). Therefore, the College would be in no position to pay any rental fee. I explained to Dr. Allen that the City needed an adequate rate of return for our investment in this building, and the City probably would not be able to continue this agreement beyond the 1982-1983 fiscal year. Council direction on this matter is requested. Respectfully, CITY OF CLERMONT GEORGE D. FORBES City Manager GDF/jmb ' INTERLOCAL AGREEMENT This agreement, made and entered into this - day of , 1982, by and between the Lake County Board of County Commissioners, and the City of a municipal corporation herein referred to as "City". WHEREAS, the Lake County Board of County Commissioners created the Lake County Library Board to operate and maintain a free, county -wide publip library service for the residents of Lake County, Florida, and WHEREAS, the Lake unby Library Board, administrator of p funds provided by the citizens of Lake County through tax revenues, and the funds provided by the Secretaxy of State of Florida through the Division of Library Services, and the funds. provided by the Division of Library Services ad Administrator of federal funds through the Library Services and Construction Act, and WHEREAS, it is in the public interest for the City to greement with the Board of County enter into an Interlocal A Commissioners/County Library Board t-0-c9operate.in a county -wide by undertaking and conducting joint and plan for library services cooperative programs or arrangements for securing, lending and servicing of library books, materials and equipment. NCW, THEREFORE, in consideration of their mutual covenants and promises, the parties agree as follows: 1. The County agrees to: a. Establish a Lake County Library Hoard to study, make recommendations and coordinate the development of a county -wide library system, thereby providing an available board to consider the recommendations of local library boards: Members of the County Library Board shall be appointed by the Board of mireaommendatione made by County Commissioners frosting participating municipalities so that each particip library is represented, ,at)o in..distriets where there is no participating liW,,rY. the County Commissioners shall appoint one (.1) member from'that district to se;,ve.on the Board. There shall be a minimum of from each participating one (1) representative q/1 /R7 -Z_ 2 9/1/8 municipality and one (1) roprescntativo from the county. b. Authorize the County Library Board to determine the proportionate share of all monies collected to be allocated to the participating municipal library boards. Each participating library is guaranteed an allocation which returns all of the local funds contributed, including. 4P.tqrst,:.easnad-4a.-those-funds, plus a proportionate share of all county, state, and federal funds contributed to the support of the County Library. Program. Funds wi .l_be received and disbursed centrally in a manner .detarmined satisfactory through the representative Lake County Library Board. A Library Coordinator shall serve as liaison between the County Library Board and the member libraries to, administer the cooperaiive_l.ibrary,_eystem in a fashion mutually beneficial to the participating iiSrary boards and/or, municipalities.-. c. Appropriate the sun of $20,000 for the fiscal year October 1, 1982, through September 30, 1983, to be allocated among the participating libraries for the provision of library services free to all permanent county residents. d. Review with the participating municipalities and/or library boards the 1982-190 program, proposals for the program and budget for fiscal year 1983-1984. i e. Guarantee the local autonomy of participating libraries by allowing local library boards to retain their decision -making powers, Local library boards j are encouraged to participate in making recommendations ` to the County Library Board and Library Coordinator. 2. The City agrees to: J a. Continue financial support equal to the amount presently budgeted for the pUnicipal;library for the fiscal years 1982-1983 and 1983-1984. b. Continue cooperation with the other participating libraries and the represent,ative_..CQ.Rnty Library Board and designated Library Coordinator to implement a prugrr®of county -wide service: . c. Allow use of all free circulating materials of existing community public libraries free to all Permanent County residents. This agreement will become offoetive on the day of 1982, for the torm of two 2 � ) years. It may be terminated by either party upon 90 days notice to the other party prior to the end of any, fiscal year. IN WITNESS WHEREOF, the parties hereto have caused these present to be signed on the day ofJ 1982. IN WITNESS WHEREOF,, Othe parties hereto have caused this Agreement to be executed in Tavares, Lhke County, Florida, on the date first above written. LAKE COUNTY PUBLIC LIBRARY AUTHORITY BY: CHAIRMAN _ATTEST: LER CITY OF BY: ATTEST: CLERK