07-13-1982 Supporting Documents0 CITY OF CLERMONT
MINUTES
REGULAR MEETING
July 13, 1982
A Regular Pleuting of. the City Council of the City of C.l.ermonc was held July 13,
1982 in Lite City Council. Chambers. The meeting was called to order at 7:30 p.m.
by Mayor. Iloskinaon, with the following Councilmen in nttendnncu: Robert Pool,
Dennis Thomas, Hnl. Turvll..le, and Michael Conley. Other City Officials present
were: City Manager Forbes, City Attorney Bnird, and Julio M. Brandt.
The Invocation was offered by Councilman Thomas, followed by repeating of Lite
Pledge of Allegiance by all. present.
MINUTES
A motion was made by Councilman Conley, seconded by Councilman Thomas and
unanimously carried that Lite minutes of. Lite June 22, 1982 Regular Meeting
be approved as presented. A motion was by Councilman Thomas, seconded by
Councilman Pool and unanimously carried that the minutes of the June 29,
1982 Workshop Meeting, be approved as presented. A motion was made by
Councilman Turville, seconded by Councilman Conley and unanimously carried
that the minutes of the July 6, 1982 Workshop Meeting be approved as pre-
sented. A motion was made by Councilman Pool, seconded by Councilman Thomas
and unanimously carried that the minutes of the July 8, 1982 Workshop Meet-
ing be approved as presented.
CITY MANAGER'S REPORT
City Manager Forbes reminded the Council that Thursday, July 15, 1982 is the
deadline for filing Financial Disclosure Forms with the County Clerk in Tavares.
LEAGUE OF CITIES MEETING
The next meeting of the Lake County League of Cities will be held at 6:30 p.m.
July 21, 1982 at [dater Oaks Estates (north of Lady Lake). Councilmen plan-
ning to attend this meeting should notify Lite City Manager by the endofthe
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week.
SUN BANK - PENSION INVESTMENT FUND
City Manager Forbes suggested that the City might wish to consider having twice
yearly review sessions with Officials of Sun Bank to discuss the City's Pension
Investment Fund. It was the consensus of the Council to have these sessions
twice a year.
COUNTY -WIDE LIBRARY SYSTEM
It was stated that the Library Board of the City of Clermont is in favor of the
county -wide library concept. A meeting will be held on July 20, 1982 at 7:30
p.m. on the fourth floor of the old courthouse in Tavares with Virginia Greig
of the State Library Board to discuss materials and comments collected at var-
ious local county meetings on the county -wide library concept. City Manager
Forbes stated that a member of the City Council may wish to attend this meeting.
INVITATION TO BID - REPAIRS AND RENOVATION OF JENKINS AUDITORIUM AND REPAIR, SAND-
BLASTING AND PAINTING OF JAYCEE BEACH PAVILION
City Manager Forbes reported that the Public Works Department is in the process
of taking bids for repairs to Jenkins Auditorium and the Pavilion at Jaycee
Beach.
BOAT RAMP REPAIRS - JAYCEE BEACH
City Manager Forbes stated that the County has let the bids for the repairs to
the Boat Ramp at Jaycee Beach and that he will keep the Council informed of
the progress.
MAYOR'S REPORT
Mayor Hoskinson requested that any action on the lease extension to Lake -Sumter
Community College for the old library building be tabled until further infor-
mation regarding the number of City resident users as opposed to non resident
users could be obtained. City Manager Forbes was instructed to collect the
® CITY OF CLPINONT
MINUTES
REGULAR MEETING
Jttl.y 13, 1982
Pago -2-
required data. After a brief discussiun, it wall the connensuo of the Council
to table thin matter until the required sLnthitLea "re obtained.
COUNCILMAN THOMAS' REPOWl'
Councilman Thonuut roporLed that he received a complaint "bout the speed of
nand/rock truck" Lining; Highway 50. lie asked if the trucks could not be made
to Line the right :Lane when going; through the City. City Manager Forbes
explained that State law does not require trucks to use the outside lone;
and previous correspondence in on file from the DepnrLmonL of 'Transportation
regarding this matter. Ile stated that he would Met with Chief Tyndal on
tills matter.
Councilman 'Thomas also received a complaint about the unsafe conditions at
the old Tina Can Station and requested that something be done to secure the
premises. The City Manager will check Into this.
VISITORS WITH BUSINESS
SUE MECAN'LCK - ART FESTIVAL FOR CLERMONT
Site Mecanick appeared before the Council requesting City support for an Art
Festival to be held at Sparkling Water Lake on February 19th and 20th, 1983.
She requested use of the Highlander Hut for registration, barriers to reg-
ulate traffic, City help in clean-up, and traffic control. She stated that
festival entry fees would be used to purchase prizes for the participants.
Any money left would go into a fund for the following year's festival. Council-
man Conley expressed his concern that only four people were planning the fes-
tival and that City personnel would be used by a private business operation.
Mrs. Mecanick explained that the committee is being advised by Mt. Dora Attorney
Barlow Middleton (Chairman of the Mt. Dora Art Festival) and he felt that four
people on the initial planning committee was adequate. Mayor Hoskinson felt
that more people were needed on the committee and expressed similar concern'
as Councilman Conley. Councilman Pool felt that the festival was a good idea,
however, he could understand the concerns of the other Councilmen. After much
82-103 discussion, A MOTION WAS P1ADE BY COUNCILMAN THOMAS SECONDED BY COUNCILMAN
mnurnn
FOR THIRTY DAYS. During this time Mrs. Mecanick will obtain
mation and enlist sponsorship of a local civic organization.
CERTIFICATE OF OCCUPANCY - SOUTH LAKE MEMORIAL HOSPITAL
City Manager Forbes explained that last April the ho53i7Street.th
a One
received
Con
-
ditional Use Permit (CUP) for a doctor s office at 8
of
the conditions of this permit was that only a temporary Certificate of
Occupancy would be issued until July 31, 1982. The Hospital has met all of
the City parking and landscaping requirements; the City Manager recommended
82-104 that the final Certificate of Occupancy be issued. A MOTION WAS MADE BY
COUNCILMAN CONLEY SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED
THAT THE FINAL CERTIFICATE OF OCCUPANCY BE ISSED TO SOUTH LAKE MEMORIAL
HOSPITAL FOR AN OFFICE AT 853SEVENTH"STREET.
RESOLUTION 216 - PLANNED UNIT DEVELOPMENT REPEALED RESOLUTION 402 ADOPTED
It was explained that on June 12, 1973 the City of Clermont adopted Resolution
No. 216 which established a Planned Unit Development (PUD) for property east
of Highway 27 (see attached legal description). Since eight years have passed
since the adoption of this PUD and the property is no longer under unified
control; it was recommended that the PUD be repealed by the adoption of Reso-
lution No. 402. Adoption of this Resolution would allow the City to take the
PUD designation off the City's Zoning Map and avoid public confusion over this
82-105 designation on the property. A MOTION WAS MADE BY COUNCILMAN POOL, SECONDED
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.
® CITY OF CLERMONT
MINUTES
REGULAR M11 ING
July 1.3, 1982
Page -3-
RIESOLUrm 1,01 - INPOUNDMIiNT FEES
Thu Council discussed that a State Law which went Into effect In October
of 1980 possibly nudces It mandatory to l.neiude rnbl.es vnecl.nntl.on feel'
with reclaim fees. CILLmI which do not include r.ablen VIICCLIIIILL011 fcas
III their reclaim fees may be in violation of, the l.ow. ]'reliantly, the
City Public Works Department releases anLmaln to the owners and s.lmpl.y
tells them to obtain a r.abiea vaccination and City don; tag; If necessary.
Adoption of Resolution No. 401 would incorporate the fees for dog, togs
and vaccinations into the City's Animal Control. Policy. Councilman Tur-
ville was concerned that the inclusion of additional fees may make it
more difficult for owners to reclaim their dogs. He believed that the
clogs may be the ones penalized, not the owners. After much discussion,
82-106 A MOTION WAS MADE BY COUNCILMAN T110MAS SECONDED BY COUNCILMAN CONLEY,
AND CARRIED UNANIMOUSLY BY ROLL CALL VOTE'rm'r RESOLUTION NO. 401 IM-
POUNDMENT PEES FOR ANIMAL CONTROL BE ADOPTED A., READ WITH VOTING AS
FOLLOWS: COUNCILMAN TURVILLE; AYE, COUNCILMAN CONLEY, AYE, COUNCILMAN
THOMAS; AYE, COUNCILMAN POOL; AYE AND MAYOR 110SKINSON; AYE, THE RESO-
LUTION WAS READ BY TITLE ONLY.
CHANGE ORDER NO. 4 TO CONTRACT NO. 3 - WATER MAIN IMPROVEMENTS
City Manager Forbes stated that if there are no Council objections, the
City will formally accept Contract No. 3 - Water Main Improvements with
Change Order No. 4 to Contract No. 3. This is the final Change Order
necessary to give final approval to our water main improvements. Every-
thing has been inspected and approved by Fm11A and this final Change Order
is necessary to pay for the "as -built" quantities of pipe according to
our original contract. The new well and tank have yet to receive final
82-107 approval. A MOTION 14AS MADE BY COUNCILMAN POOL, SECONDED BY COUNCILMAN
CONLEY AND UNANIMOUSLY CARRIED THAT CHANGE ORDER O 4 TO CONTRACT ll 3 BE ----
APPROVED TO COMPLETE CLERMONT'S WATER SYSTEM IMPROVEMENTS.
82-108
RESOLUTION NO. 403 - PERSONNEL POLICY FOR THE CITY OF CLERMONT
City Manager Forbes explained that the City's Personnel Policy had not been
revised or rewritten for many years and needed updating to comply with changes
in Federal Laws and to incorporate changes clarifying sick leave and vacation
policies. The revised Personnel Policy would not take effect until October It
1982; the beginning of Fiscal Year 1982-83. Councilman Thomas was concerned
that the Merit Increases Provision in Chapter V, Section 2, "Pay Increases"
should be revised, and made a motion that Resolution No. 403 be tabled for
thirtv days. The motion failed for lack of a second. After much discussion,
The Meeting adjourned at 8:20 p.m.
Attest:
Jul M. Brandt
i J. 1. Iloskinson, Mayor
Memo to: City Council
From: City Manager
Subject: Weekly Memo
Dare: July 8, 1982
POLICE DEPARTMENT. Enclosed 1s the June monthly activity report of the
Police Department. Twenty-three arrests were made in June which included:
12 larceny arrests, two car theft, four criminal traffic, and one each for
assault, disorderly intoxication, vandalism, and worthless check. Twelve traf-
fic citations were also issued during this week.
FIRE DEPARTMENT. The Fire Department responded to six calls in .June.
These included two structural fires, one auto fire, and three miscellaneous
calls (❑ medivac standby, smoke scare, and a shorted light).
BUILDING DEPARTMENT. The June Building Activity Report is enclosed.
One permit was issued for a new residence and twenty-four permits were issued
for additions or repairs. A total of fifty-four permits of all types were
issued with a value of $161,818.
UTILITY DEPARITIENT. 11,is week the Utility Department has been taking water
samples at our new well and installing replacement motors. They also repaired
a sewer main on Osceola Street and took out a 16 foot tree root that was ..block-
ing the line.
OLD LIBRARY BUILDING. Last Thursday I met with representatives of Lake
Sumter Community College regarding the old Library Building. We discussed the
college's request for an extension of the present lease, and the fact that the
City would like to see a better return on its Investment. According to the
college, they have spent approximately $1,000 on building improvements and are
not in a position to increase the lease payment for this building. Council
direction on this matter is requested•
DEPARTMENT OF TRANSPORTATION. We have received the construction plans
from the DOT on the repaving of State Road 561 from the Palatlakaha River Bridge
south of Clermont to LIS Highway 27. Work on this project should begin in the
near future.
:
Also enclosed is a letter from the DOT on traffic exiting US 27. The State
will be placing speed limit signs on the exit ramps.
PUBLIC WORKS. The Public Works Department is preparing specifications for
the repair and painting of the Jaycee Beach Pavillion and Jenkins Auditorium.
They are also repairing storm drains, including rebuilding a drain on Shady Nook
Lake.
LIBRARY. Honey Jean Smoak called this week to report that the Library Board
is in favor of the County Library Concept. A tentative date of July 21st (time and
place in Tavares unknown at this time) has been set with Virginia Creig of the State
Library Board to discuss the materials and comments collected at the various local
meetings.
Page -2-
Weekly Memo
July 8, 1982
LAKE COUNTY LEAGUE OF CiTIIiS. The next meeting of the Lake County League
of Cities will be held at the Water Oaks Estates, ,Just north of Lady lake on
July 219t. Cocktails will be served at 6:30 p.m. and dinner at 7:00 p.m.
CHAMBER OF COMMERCE. The next Board of Directors Mecting of the Chamber
will be held on Monday, July 121.11 at 7:30 p.m. at the Chamber Off.Ice in Jenkins
Auditorium.
LAKE COUNTY POLLUTION CONTROL BOARD. '1'he next meeting of this board will
be held at 7:30 p.m. next Mondny, July 12, 1982.on the fourth floor of. the old
courthouse. The cities of Umatilla and Mount Dora are on the agenda.
Respectfully,
CITY OF CLEIDIONT
,,,, //.ion✓ r /-�). 1./-".,.. F+--
George D. Forbes
City Manager
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memo to: city Council
Fram: City Manager
Subject: Personnel Policy
Date: July 8, 1.982
The City'a Personnel Policy has not been revised or rewritten for many
years and is in need of updating.
Last october, I discussed with many employees revisions which they be-
lieved should be madul and meet of the employee comments centered around
uick leave and vacation policies which are discussed below.
We have also analyzed the Personnel Policy to recommend changes necessary
clue to Federal 1,awa and better personnel practices. A draft copy of tha
proposed personnel policy is enclosed for your review. Tile recommended
revisions by chapter are as follows:
CHAPTER 1 - General Provisions: sets out in detail the purpose and scope
of the regulations.
CHAPTER 2 - Definitions: Essentially the same as the present policy.
CHAPTER 3 - Employee Conduct: Very similar to the employee conduct pro-
visions in Section 1 of our present regulations, updated to include sections
on Conflicts of Interest and Political Activity.
CHAPTER 4 - Employee Recruitment: This chapter modifier, Section 2 of our
current regulations. It gives more details on hiring procedures and requires
advertising for new positions.
CHAPTER 5 - Wages and Benefits: This chapter is very similar to Section 3 of
our present regulations. We have recommended changing the special rules for
the Police Department to comply with present practices and modified some
language to use the appropriate terms for our pay plan. For instance, the
teen "merit increase" has been substituted for "step increase" because we
no longer have a pay classification plan with steps.
CHAPTER G - Payroll Procedures: Simply states payroll procedures and deduc-
tions presently authorized.
CHAPTER 7 - Disciplinary Action: Essentially the same as Section 5 of our
present plan with simplifications to the Disciplinary Action Key.
CHAPTER 8 - Grievance Procedure: Identical to Section 4 of our current
Personnel Policy. ,
CHAPTER 9 - Holidays: This changes our present holiday schedule by elimi-
nating the holiday on the llth of November (Veteran's Day) and substituting
the fourth Friday of November (the day after Thanksgiving). Also, it clari-
fies overtime policy and holiday pay.
Continued on Page -2-
Pago -2- '
Peruonnol Policy
July 0, 1902
CHAPTER 10 - Vacations: Clarifies the fact that employees must work n
minimum of one year to accrue vacation lonve Lind be paid for vacation
upon termination.
CIIAp'rER 11 - Sick Leave and Norkera' Compensation:
A. Sick Lonvo and Retirement: Sick leave is to be exchanged for cash
payment upon retirement. Fifty per cent of accrued sick leave pay
may be exchanged ror cash.
B. Excess Sick Leave Accrued: '11:is rhapter ulno revises t:hc City 1011-
ulations on sick leave to allow ti:e payment of accrued ercouu sick
leave for employees who have accrued the maximum 120 any::. :auction
2G states that: "Employees who have accrued the maximum 120 days
of sick leave shall, on their anniversary date following the maxi-
mum accrual, raccive paymont each year of 504, of the accrued excuss
sick leave, or a maximum of six days: per year. For example, an am-
ployee accruing 12 days at his anniversary date above the maximum
120 days would receive a cash bonus equal to six days pay at his
regular pay rate."
Tile purpose of this revision is to reward employees who do not use
sick leave and have a positive incentive not to use sick leave. It
takes approximately 10 years before the 120 days maximum can be
accrued if no sick days are taken.
CHAPTER 12 - Absences and Other Leaves: This clarifies leaves for "urgent
personal reasons" and requires such leaves to be deducted from accrued
sick leave.
CHAPTER 13 - EEM2Lyce Education, CHAPTER 14 - Cif Property and Safety,
and CHAPTER 15 - Personnel Records: These chapters are essentially un-
changed with one exception. Employees that receive tuition assistance
for educational courses must agree to stay in the employment of the City
for a period of one year after the completion of the course. Employees
who are terminated for any reason before the one year must reimburse the
City for any tuition assistance.
It would be appreciated if each Council Member would carefully review this
proposed personnel policy and contact me if you have any questions.
Respectfully,
CITY OF CLERMONT
George D. Forbes
City Manager
cc: Department Heads
Enc.
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July 6, 1982
The Committee for the Clermont Art Festival requests permission to:
1) Use area around lake Sparkling Water and along lake M nneula to out up
art displays and concessions,
2) Use the Highlander Hut for woleoming and registration of participants.
3) Reserve the Municipal parking lot for artists' parking, as wall as, areas
along and across from the beach at lake Kinnoolu for public parking,
q) Set up road coned or barriers to slow traffic or close roads off for public
eufety.
5) Have City help in the clean-up.
6) Request police officer to traffic area.
We anticipate a draw of approyiutately 200 artists and will be awarding
prizes accordingly. We intend to generate capital for the prizes by charging
an entry foe to set up displays and conceusions. '—'---`
It is our intention to encourage corm:unity interest and participation,
with the overall organization left in the hands of the Festival Committee.
This committee will consistcf Ray Mecanick, Sue Mecanick, Rose Stasuk, and
Eric Stasuk with professional consultant Attorney Harlow Middleton (Chairperson
of the Mt. Dora Art Festival),
We need to be assured that we will have full use of the designated area
on February 19th & 20th from 9:00 A,M. til 5:00 P.M. lie desire the Cityfs
cooperation and support for this project.
True]y yours,
Sue Mecanick
Festival Director
Memo to: City Council
i
From: City Manager
Subject: Repeal of Resolution No. 216, Planned Unit Development
Date: July 7, 1902 i
On June 12, 1973 the City of Clermont adopted Resolution No. 216 k,
which established a Planned Unit Development (P.U.D.) for property
shown on the attached permit.
This P.U.D. was to be developed in two phases; phase one was the
construction of the Grandview Apartments, and phase two consisted
of a proposed apartment, motel, or commercial development. The
time requirements of the P.U.D. includedor successor tinfintertwo estrwas
begin phase two, and the applicant
required to maintain unified control over the project.
Since eight years have passed since the adoption of we this Precom, J.
and the land is no longer under unified control;
mend that this P.U.D. be repealed by the adoption of the attached
Resolution No. 402.
This would allow us to take the P.U.D. designation off the City
Zoning Map and avoid much of the public confusion over the P.U.D.
designation on this property.
"j
Respectfully,
CITY OF CLERMONT
George D. Forbes
City Manager
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Attachment.
_1 )
�)ilrl of Clermnnl
0 1 Wont Onto Plaza ■ Clormont. Florlda 32711 ■ Pliorm (004) 304.3141
CONDITIONAL USE PERMIT
CITY OF CLERMONT
Section 26-87(g) of the Code of Ordinances provides that the effectiveness
of the Conditional Una Permit is expressly conditional upon, and said
conditional use permit shall not become effective for any renoon unless
and until the following events have occurred:
1) Pormitteos shall have agreed to each and every condition by
properly executing and signing the conditional use permit.
2) Such conditional use permit executed as indicated shall have been
filed in the office of the City Clerk within three (3) months of
its approval by the City Council. Upon expiration of this period,
the permit shall become null and void and the permittee or permittees
must apply for rehearing.
Permittee: John S. Stokes
Clear -View Land Company, Ltd 6
Grand View Investment Properties
Box 374
Windermere, Florida 32786
CUP for: Planned Unit Development
Property: The South 20 Acres of Tract 34 lying East of Highway No. 27,
less and excepting the North 250 feet thereof; and all of that
part of Tract 48 lying East of Highway No. 27, all in Lake
Highlands Company Subdivision, according to the Plat thereof,
as recorded in Plat Book 20 Page 38 of the Public Records of
Lake County, Florida, in Section 19, Township 22. South,
Range 26 East, Lake County, Florida and
All of Tracts 49A, 49B, SOB, 63 and 64, Lake Highlands Company
Subdivision, according to the Plat thereof as recorded in Plat
Book 2, Page 38. Public Records of Lake County, Florida, Section
19, Township 22 S, Range 26 E, lying East of U. S. Highway
No. 27
Resolution No. 216 Resolved June 12, 1973
Conditions:
A. Phase Two of the Planned Unit Development will commence within two (2)
years of approval of Phase one. The time limits shall be subject to
review by the Planning and Zoning Commission and the City Council.
B. The architectural theme of Phase One shall be carried throughout
the entire project.
FLORIDA'S FINEST INLAND RESORT -RESIDENTIAL COMMUNITY
o (' IIernmr7/
o I Wool Gato Ploro • Clormont, Floddo 32711 • Phono: (004) 394•1141
C. The plan shall be recorded in the Public Records of Lake County,
Florida, no casements are to be dedicated for utility and public use.
D. All water, sanitary sewer and storm newer facilities shall be
subject to the approval of the city engineer.
E. Signs shall be in conformance with the sign ordinance. The
signs for Phase One shall be limited to one permanent sign on
Grand Highway. The maximum size of the sign shall be thirty-two
(32) square fact.
F. Landscape development and open space shall be in substantial
compliance with the plans and be properly maintained.
G. The maintenance of common open space, landscaping, recreational
facilities, utilities and roadways shall be the responsibility of
the owner
H. The applicant or successors in interest shall maintain unified control
over the project.
I, the undersigned, do hereby agree to each and every condition of the Conditional
Use Permit.
ii v G�
Si nature I
STATE OF FLORIDA �
COUNTY OF C> 11 r: t L
Before me personally appeared _1 ii7 .✓ T) 71 c f to me well known and
known to be the person described in and w executed the foregoing instrument,
and acknowledge to and before me that -executed said instrument for
the purposes therein expressed. s
WITNESS my hand and official seal, this 'Z V day of �t A.D. 19
Stafo of Florlda at Lmgn•,,,•:_� �rJ%....��.�•..•..
-.1y u,mmleslon uplroe QcL 3, IM
NOT Y PUELI
My Commission expires STATE OF FLO IDA AT LARGE
Received in the office of the City Clerk on d O 3
FLORIDA'S FINEST INLAND RESORT -RESIDENTIAL COMMUNITY
,CLER-VIEW LAND COMPANY, L'
GRAND VIEW INVESTMENT' PROPERTIES
WINDERMERE, FLORIDA
April 28,1973
WINTER PARK, FIARIDA
Clermont City Council
Planning and Zoning Board
Mr. Robert M. Hopkins, City Manager
City of Clermont
1 West Gate Plaza i
Clermont, Florida 32711
ty from
ose
Ref Unitdrawal of Development tas shown el ron attached psketPlanned ch- See
Exhibit "A".
Gentlemen i
This letter is to serve as written notice that we are
withdrawing the property designated Motel from our re-
quest for Planned Unit Development zoning.
The said Motel designated property is more specifically
described in attached Exhibit "B".
The subject Motel site has been sold and the present
owners will come before you in the near future to re-
quest your approval of their Development Plans.
Since ely,
Jo n Stokes
Pa tner: Cler-View Land Company, Ltd. &
Grand View Investment Properties
JS ijb
tInvestate Associates, Inc.
Memo to: City Council
From: City Manager
Subject: Water System Improvements
Date: July 7, 1982
Enclosed is Change Order No. A to Contract No. 3 (water mains)
which is the final Change Order necessary to complete our water
main improvements.
The water mains have been inspected and approved by FmHA and this
final Change Order is necessary to finance the as -built quantities
of pipe according to our original contract.
Only the new well and tank have yet to receive final approval. We
hope to complete the entire project by the end of July.
Respectfully,
CITY OF CLERMONT
George D. Forbes
City Manager
GDF/jmb
Enc.
• UNITED 'STAPES DEPART,%Wwr OF AGRICULTURE �a1."IIIIOVKU Wdn N0. "oR 4o0/
FanirPmllA 424.7 FARMERS 110NE ADMINISTRATION
tRev, 6•11.80) 1
ONO tN NQ•
rcln rarty 111_r.n. N4 Final
CONTRACT C111NGF, ORD :lt
r"'a
JulvP. 2 1�2
T ATIt
Florida
CON T,IACT ION
Contract No. 3, Water Mains
_
COUNTY
Lake
City of Clermont, Florida
E. N. Murray, Inc
Ya. are hereby rques•cu In MP:S' Nlt,. ,h1 to;loAm4 ehan as ffo-m the contract
pans .Ind spucifications:
_ Description of Ch.n,;ea —�—
—DECREASE
INCREASE
(Su plemontal Pans and Spccdmattone Attached)
In Contract Price
in Contract Price
s 16,780.73
Final As -Built Quantities -Original Contract
S
Final As -Built Quantities-C.O. dl
14,659.53
Final As -Built Quantities-C.O. N2 less C.O.
3
1,097.30
In -place Density Tests
3,187.00
Field Changes Ordered by Engineer
5,531.60
Reduce "Pipe Cover" from 36" to 30" for
Extensions 1, 3, 4, 5, 6, 7, 8, 9, 10, 11,
12, 13, 14, & 15
0
0
Job Photographs Not Provided
....................900..00....
............................................
TOTALS
S........._......90.0..00.........$41,256.16
...............
NET CHANGE IN CONTRACT PRICE
S
$40,356.16,
_e am,uunt of the Contract will be (Decreased) (Increasedl By The Sum of: Forty thousand, three hundred
fifty-six and 16/100--------------------------------- Dollar, (s 40,356. 16 ),
:e Contract Total Including this and previous Change Orders Will Be: Seven hundred, eighty-two thousand,
nine hundred eighty-nine and 75/100------------------- Dollars(s 782,989.75 >•
T'se Contract Period Provided for Comptetron'At;' Be i;ncoased) (Decreased) (Unchanged): 0 Days .
:his document will become a s:.pplea.ert to the contract and ail provistons wiC app;v hereto.
RN-;t st ed
City of Clermont la.r,^i f0i'•'
necom.aended
Elmer B. Sampsol, Pro�aoiteinginoorrna,n.,., ,o.r„
Accepted ro .,.,
Murray, Inc. rcnnL.cl.,I
Approved By Fm FIA
(,Vanle and Title)
'nit In l0,mtllan will M uN0 t1 ,.c0,e of tnY Numdlr e00I.t ,.oul,.0� " NO ru,in., moni.t Or oin., O.n.11it —v a. ...a out unp., IIIIII
,_w to In. ofl9ln.l cOnrlruc,l On c.nl,.ct. Oro; In91twl.n0 r.9ula olontt (Cnmpl.N p,rtp193"(at n0un.0 Cy
TIm. IO compNto, ao min. , C.I,p,
' I'm11A 42a7 (I(cv, 611•eDI
Memo to: City Council
From: City Manager
Subject: Animal Control Reclaim Fees
Date: July 7, 1982
Recently the City received a letter from Lake County (attached)
regarding animal reclaim fees in Lake County.
This letter states that due to a new State Law which went into
effect in October of 1980; cities may be in violation of the law
if reclaim fees do not include rabies vaccinations.
Section 4-23,"Redemption of Animals" of the City Code of Ordinances
states that, "The owner shall be entitled to resume the possession
of any impounded animal upon compliance with the City license pro-
visions and the payment of impoundment fees set forth herein."
Presently, the City Public Works Department releases animals to the
owners and simply tells them that they must obtain a rabies vaccina-
tion and City Dog Tag, if it is necessary. However, we do not check
the compliance with this provision.
We have discussed this matter with other cities and believe it would ---------
be much more efficient if. the City was to require the owner to pay
the rabies vaccination and dog tag fee directly to the City before
the animal is released. Then the owner would take his animal to the
South Lake Animal hospital, show his receipt and receive the vaccina-
tion. The Animal Hospital would then bill the City.
We recommend the adoption of Resolution 401 which incorporates the
fees for Dog Tags and vaccinations into the City's Animal Control
Policy.
Respectfully,
CITY OF CLERM/OONT
George D. Forbes
City Manager
GDP/jmb
Attachment.
CITY OF CLERMONT
Animal Control Roceipt
(owner) has paid the following fees:
Vaccination Pee $7.00 C1
License Pee
During January $2.50 O
Rest of year $4.00
Total Paid
This receipt entitles the owner to a license tag at City Hall
and/or a rabies vaccination at South Lake Animal hospital for
his animal. The Animal Hospital is located at 1067 West highway 50.
Boal q Cott)zly Co,'')))llssionCis
7 .. (%//i
LAKC COUNIV ANIMAI, CONINOI.
ROUTE I, NOK 100
A5TAIULA, FLORIDA 32705
February 25, 1982
TO: Lake County Police Departments
FMs Frankie L. Thorp, Supervisor *u
REs Animal Adopt ton/Reclaiming Fees
11HONI:I M14JA1-70A5
Our office and that of the Humane Society of Lake County have
received re orts ofac ingg a `within Lake
Countyf
are "giving animals away" and/or "taking animals home."
Enclosed are copies of House Bill # 708, effective May 14, f.
1953, and House Bill # 345, effective October 1, 1980.
Simply stated, cities may be in violation if raeta�s"
do not Include the rabie vaccination, and if a t fees
do not include the rabies vacc nation and sterilization cos S.
i
Your continued cooperation is needed to ensure that a greater
number of animals are vaccinated against rabies in con-
sideration of the health and safety of the public, and to
ensure that a greater number of animals are sterilized in
consideration of the animal over -population problem which
is handled otherwise through euthanasia.
cc: James R. Carson, Jr., Liaison Commissioner
11ISTRICT ONE 011.11IICI IWO OIST"ICI Nnnr IN5IIIICI rani 0151NICT'FIVE
JAMCS R. CARSON, JR. C. A. "LUX" DELM5 CLAUDE SMOAK TIIOMAS J. WINORAM GLENN C. DURNANS
Memo to: City Council
Prom: City Manager
Subject: C.U.P. for 853 Seventh Street
Date: July 7, 1982
Last April the South Lake Memorial Hospital received a Conditional
Use Permit (c.U.P.) for a doctors' office at 847 8th Street. (See
attached C.U.P.).
One of the conditions of this permit was that only a temporary Cer-
tificate of• Occupancy (C/o) be issued until July 31, 1982. The
issuance of• a final C/O was contingent on the City landscaping and
parking regulations being met.
The Hospital has met the City parking and landscaping requirements,
and I recommend that a final C/O be issued.
Sincerely,
CITY OF CLERMONT
George D. Forbes G
City Manager
GDP/jmb
Attachment.
02-13
CITY OF CLERMONT
P,0, HOX 219. CLEWONT, rLOnIDA 12711 . -.NON[ 004/394 Wil
CONDITIONAL. USE PERMIT
Article IX of the City Zoning ordinance provides that the effectiveness
of the Conditional Use Permit is expressly conditional upon, and uaid
Conditional Uuo Permit shall not become cffcctive for any roason unlenn
and until the following events have occurred:
1. Perm.itteer; nhall have agreed to each and every condition by
propurly exucuLi.nq and ui.gn.inq thu condiLi.onal thio Permit:.
2. Such Conditional. Use Pcrm.it executed an indicated nhall have
been filud in the office of Lire City Clark within three month-.;
of itu approval by City Council. Upon expiration of this period,
the permit shall become null and void, and the permittecs must
apply for rehearing.
3. In the event of failure of: the permittee to fulfill development
in substantial accordance with the plan-.; as submitted to Lire
Planning and Zoning Commission and the City Council; comply
with the codes of the governmental agencies having lawful and
appropriate jurisdiction thereon; or violate any of the terms
of the Conditional Use Permit, the permit may be revoked after
due public hearings before the Planning and Zoning Commission
and the City Council.
PERMITTEE:
South Lake Memorial Hospital
847 Eighth Street
Clermont, Florida 32711
CONDITIONAL USE PERMIT FOR:
9b allow a professional office in an R-3 Residential/professional
Zone.
PROPERTY:
853 Seventh Street
South 100 feet of Lots 14, 15, and 10 Block 75 City Blocks
RESOLUTION:
No. 395
CONDITIONS:
1. The Conditional Use Permit must be reviewed by the City Council
on or before July 31, 1982, or it will automatically expire on
that date.
2. One parking space of permeable construction for each 200 square
feet of floor space shall be provided at the site (as required by
the City Zoning ordinance) within thirty days of the date of thin
Comi
CITY OF CLERMONT
PA. BOX 218 • CLERMONT, FLORIDA 32711 • PHONF flgA/a!lA A(All
P
CONDITIONAL USE PERMIT
CITY OF CLERMONT
For: South Lake Memorial hospital
847 Eighth Street
Clermont, Florida 32711
STATE OF FLORIDA
COUNTY OF LAKE
Before me personally appeared 7f/UrldS (r f�oti/akG�
representing South Lake Memorial h� OSPital, to me well known and
known to be the person described in and who executed the fore-
going instrument, acknowledge to and before me that f/E
executed said instrument for the purposes therein expressed.
Witness my hand and official seal, this day of.4oO,/
1982, A.D.
9
U� �'
Notary Public -
My Commission expires:w�(.
Received in the office of the City Clerk on C4 /9S L
Afilk
oySandra U. Rozar, rt Clerk
® CITY OF CLBRAIONT
MINUTES
WORKS1101' 1,WETING
.July 8, 1982
A Workshop I•loctl.ng of. the City Council Of. the CLty of (;lermont was hold on
.July 8, 19H2 in the City Manager'n Off.Lae. 'file MooLing wnn called to order
at 6:00 p.m. by Mayor Pro 'fcm Dennis Thomas wLeh the following Cotill c.11o:an in
attendancu: Robert Pool., Ilnl. 'l'urvil.le and I•ILchac:L Conley. Other City Officinla
prcnenL were CILy Manager Forbes and Finance Director Snundern.
SUMMARY OF 'rill: CAPLTAL ouTLAY PROCRAM
'Pilo City Council. Members reviewed the Capital Outlay decisions made during the
.July 6, 1982 meeting. Finance Director Saunders stated that he had done more
research into a micro fische system for City 11,111 and felt a sya2nm could be
Lnntalled for $5,000. 'Pile Council felt that it would be best to purchase a
micro fischc system for the City instead of a fire proof file cnbinct. City
Manager Forbes stated that he hnd discussed the possibility of purchasing the
acldlt,Lo11111 four spare tanks for the fire department with the Fire Chief:. A
new air compressor may be warranted for the City since there would be approxi-
maL•ely fLfLy refills of these tanks per year. it was the consensus of the
Council that It would be more cost effective to purchase the additional air
Lanks, and the Council decided to budget eight additional spare tanks for the
air packs. 'Pilo pressure cleaner for tl:e utility department was also discussed.
This cleaner is necessary to clean lift stations. Because the Utility Department
Director believes that the type of pressure cleaner budgeted is adequate, the
Council decided to keep this item in the budget.
Mayor lloskinson entered the meeting at this time.
BUDGET ISSUES
1. Salary Increases: The City Council discussed the proposed salary increases
for the City Employees. They also reviewed the pay plan of the City. There
was much discussion on the type of pay plan, merit system, and what would be... .. ..._..
a fair increase in light of the economy and inflation rate of today. It was
the consensus of the Council that a 57 cost of living increase would be granted
for City Employees on October 1, 1982. They also requested that the City Mana-
ger review the City's merit system. In addition, the starting salaries on the
pay plan will be frozen and rolled back 3%. This will not affect employees
currently employed, but will those hired by the City in the next fiscal year.
2. Retirement Plan: Mayor Hoskinson discussed the fact that he had been approached
by some retirees on the possibility of a cost of living increase for employees
who have retired and are on the City's pension plan. City Manager Forbes read
a letter from the City's actuaries on the cost- of living increases for retirees,
and explained the two principal methods of granting such increases. The Council
was concerned about the rising costs involved with pension plans and whether
granting cost of living increases would set a precedent for future years. They
felt that the actuarial cost involved in getting State approval for a cost of
living increase might outweigh the costs of the increase. It was decided that
no cost of living increases would be granted for retirees at this time.
3. Replacement Garbage Truck: City Manager Forbes requested that the City place
$15,000 in the City's Vehicle Replacement Plan to go toward a replacement gar-
bage truck. He explained that a Vehicle Replacement Plan for Heavy Equipment
makes it much easier to purchase equipment when it is needed. It was the
consensus of the Council that $15,000 be placed in the Vehicle Replacement Plan
to go toward the purchase of the garbage truck.
4. Fire Truck: City Manager Forbes explained the four types of fire trucks the
City presently has, and their fire fighting capabilities. He explained that most
City fires are put out by the City's 1978 mini pumper, and that the City has a
1963 Class A pumper that serves as an immediate back-up. He explained the fact
that the City also has a ladder truck and a third back-up pumper. In looking
at the City's fire fighting capabilities over a ten year range; within the next
10 years, the City's main fire trucks (excluding the mini pumper) will be 30 to
40 years old. The City Manager explained that looking over the long view, the
City should look toward purchasing a new fire truck with a snorkel system; and
start saving money for this purchase. There was much discussion regarding fire
fighting capabilities and the possibility of placing a snorkel system on an
existing truck. The consensus of the Council was to budget funds for fire equip-
® CITY OF CLERAIONT
MINUTES
WOItICSHOP MEETING
.lul.y 8, 1982
I'age -2-
meal• Ln the Clty'u Vohlety kepincentont Pond. The Council decided that $30,000
would ba added to the Qi.ty'a Ilaavy Rqu,lpment Ve111C1e Replacmnent Fund (Lhls l.n-
cludca the $15,000 for Llio garbage Lruck dtucuased above). The Council utnted
that the manl.en in thla rued worn for heavy equipment anl.y and not pledged to-
ward a apecLU c item.
Ro fl.ncemcmt Strout Swc L)Ur: 'I'hc Council discussod Lhu filet that the CiL•y'a
SLMI L• Sweeper la nine yenra old and hall been repaired many times. CLty
Manager Forbes reconunanded that the City Council analyze the street nwecper
aervLeo caul decide to either purchane it new sweeper or e1Lml.nale this service.
Counc Liman Hill. Turville anted that he did not think the presont sweeper did
a very good Job, and this wait clue In part to the type of: nweuper we have. The
bent type of. ntrect sweeper to buy would be a vacuum type. However., he did
not feel that the coat of a new vacuum street sweeper would be cost effective
for. the City. City Mnnngcr Forbes handed out materials that explained the
benuftts of street sweeping. Councilmen Conley and Pool both stated that they
felt tite CiLy's street sweeping service was necessary. They believed the City
Mnnngcr should obtatn quotcu from the factory on completely rebuilding the
present sweeper. It wall the connonsus of the Council thnt its of October 1, 1982
that the Catty street sweeper would be parked and no longer used. Tile City Mana-
ger 16 to obtain estimates on the cost of completely rebuilding the sweeper.
'rite Council also determined that Lhere would be no replacement vehicle for the
City's Public Works Director this year.
G. Art League Donation: The consensus of the Council was to budget under Special
Activities a $1,000 donation to the Art League.
7. Storm Drain Improvements: The City Manager explained the improvements the City
has been malting to the storm drain system. The 111 storm drain problem in the
City is a drain on Lakeshore Drive which runs in front of Bob Allison's house
and empties into the Lake Winona canal. City Manager Forbes stated that this
line has deteriorated & needs to be rebuilt. The Council discussed various
opLions with the City Manager and the possibility of gaining easements to re-
route this drain. The City Manager was authorized to obtain cost estimates and
alternatives for rebuilding this storm drain. Monies for this project will be
funded from Contingencies or the City's Cash Reserves after an accurate cost
estimate has been obtained.
8. City Hall Expansion: Finance Director Saunders explained the space problems at
City Hall, which will be even further exaggerated, due to the City's computer
system. There was much discussion of the possibility of adding onto City Hall
under the existing carport, or utilizing the downstairs of City Hall. After much
discussion, it was the consensus of the Council that the City Manager contact the
lessee of the downstairs of City Hall and draw up an agreement for the use of the
downstairs.
9. Bishop Field Lights: City Manager Forbes explained the problems at Bishop Field
and the fact that monies were needed for new lights and fixtures in the outfield.
Four new poles and light sets are needed. The Council budgeted $7,500 for the
Bishop Field lights. Additional monies for the project will be requested from
the baseball leagues and volunteer help also will be requested.
10. Pagers: The City Council discussed a request from the Utility Department to pur-
chase pagers for their employees. The Council believes that the pagers would be
beneficial in locating employees after work hours and during emergency situations.
It was the consensus of the Council that if key employees all had telephones, much
of the problem would be eliminated and decided to eliminate this item from the
budget at this time.
11. New Public Works Facility: The Council discussed that the present site for the
the Public Works Facility was too small, and that within the next five to ten
years the City should look for a place to construct a new facility. City Manager
Forbes requested that he and the Public Works Director be allowed to analyze al-
ternative sites for a new facility. Mayor Hoskinson stated that he believed the
best site was on City owned land next to the waste treatment plant. The Council
authorized the City Manager to look for alternative sites and report back to them.
® CITY OP CLENIONT
MINUTES
WORKS11011 MEE.TIM[;
.lul.y A, 1.982
Page -7-
1.2. L,ako Wlnonn Br.Ldge: OLty Manager 1'orhun expl.nLncd that Lila state would be
I:unpacting Lila bridge wLt:hln tile nuxt few meths. 'L'he Councll. ntr:cod that
they would wa c until the hrldgo Is Lnupocled to saa what repairn may be
accennar.y and to connLdor the ponnl.bl.lLLy of Lacreaning the artvigabLllty
of the channel under tlu_ bridge.
17. SLdcwol.k - Grand IU.rhway to I;dcwc�od ulrec+L: The CIL•y CouncL:L dl.+tcunauJ
tint they hnJ reccivaJ letL•ern raquasl•l.ng thin uLdawalk. 'IL' was L•he consensus
Of the Council that sLnca thin land would probably be developed soon, and it
would be the daveloper'n rouponuLbility to put In the s1.Jewalk; that at tills
time they would not Include thin item La the budget.
14. Additional School Cross ing Cunrd on Illghway 50: City Manager Forbes explained
that the crossing guard on Bast Avenue hrul very little work becnuaa so few
children cross the Street there. Ile nlso discussed the fnct tint there was no
crossing guard on Bloxom Avenue and Highway 50 lost year, and possibly this
money would be better spent on placing a crossing guard on Bloxam: and Highway
50. Councilman I1e01 stated that he felt that the crossing guard at Fast Avenue
and Ilighway 50 was still needed. lie Bald that many mothers were not aware of
this guard because the program only began last year. It was the consensus of
the Council that the City hire three school guards for next yonr. One for the
Iligh school, one at Bast Avenue and highway 50, and one at Bloxam and highway 50.
15. Old Library Building: The Council discussed the disposition of the old library
building and possible uses. Lake -Sumter Community College is presently using
the building but is not in a position to pay what the City feels is an adequate
return on our money for this investment. Mayor Iloskinson stated that this item
would be tabled until the next Council Meeting.
16. Radio Svstem Improvements: City Manager Forbes discussed the City's present radio
system and the problems involved since the police and general employees are on the
same frequency. It was the consensus of the Council that the City Manager discuss ---.
this matter with the Mayor and bring it before the Council at a regular meeting in
the near future.
17. Parks and Recreation Proiccts: Tile Council discussed the long and short range
priorities delineated by the Parks and Recreation Board. They discussed various
uses for parks and recreation. The consensus of the Council was to budget $7,000
for handball courts to be located at either Bishop Field or property South of
Jaycee Beach. The type of courts and exact location were not specifically named,
and Councilman Pool also felt that the City should possibly add another basketball
hoop at Jaycee Beach.
The meeting adjourned at 11:00 p.m.
7
James M. Hoskinson, Mayor
ATTEST:
Wayo Saunders, Finance Director
® CITY Or CURAWNT
MINUTES
WORKSHOP MrrTING
July G, 1982
A Workshop Mooting of the City Council of the City of: Clermont was
held on July G, 1982 in the City Manager's Office. The Meeting was
called to order at 6:.15 p.m. by Mayor Hoskinson with the following
Councilmen in aL•Londanco: Robert Pool, Hal 'Turv.illo, Michael Conley,
and Dennis 'Thomas. Other City officials present were City Manager
Forbes and Finance Director Saunders.
GENERAL FUND
The City Council reviewed the revenues and expenditures of the General
Fund. City Manager Forbes explained that the latest figures from the
property appraiser increase L-ho ad valorem revenues to $218,145 instead
of the $191,145 budgeted. lie also explained that the sales Lax revenues
based on the latest data from the state should be budgeted at $111,200
instead of $117,137. The City Council proceeded to review the line
items of the entire general fund. This includes,in part; finance and
administration, code enforcement, police department, fire department,
and special activities. Many questions were asked about specific line
items, such as electric and gas service under the transportation head-
ing in the public works department. It was explained that �19 000 of
the electric fees were charged to the revenue sharing fund ash. year &
combined with the fact that there may be an 18% increase in electric
charges; has resulted in a budget increase for electric fees through-
out the entire City.
SANITATION FUND
The Sanitation Fund was reviewed in detail. it was discussed that the
reason for the increase in this fund was due largely to th fact the
City had budgeted $48,500 for a'.new garbage truck. Councilman
Conley discussed briefly the $25,000 that was given to the Sanitation
Fund from the General Fund last year. He requested that the City Staff
insure that the $25,000 contribution be treated the same as the $48,500
in the budget format. Finance Director Saunders stated that he would do
SO. There was much discussion on the purchase of a new garbage truck
for the sanitation department. The City Council felt that at this time,
the cost of utilizing the City's 1973 garbage truck did not justify the
expenditure for a new truck. City Manager Forbes explained that this
truck had a great deal of idle time, and has had problems with the com-
pactor. He stated that the City was trying to get a program of replac-
ing trucks before repair costs get too high. There was much discussion
on the possibility of changing the method of garbage collection within
the City and having a referendum on the type of garbage service to be
provided. The Council felt that it would be untimely to purchase a
rear -loader truck this year, then have to replace it if the City decided
on a different method of collecting garbage.
UTILITY FUND
The City Council reviewed the line item expenditures for the water and
sewer departments. It was explained that the major increases in this
fund were due strictly to increased bonded indebtedness of $158,000.
The Councilmen asked what the $50,000 subsidy from the General Fund
would be used for in the utility department. City Manager Forbes stated
that this money was strictly budgeted to increase the fund balance, by
using sales tax monies in order to hold the line on utility department
user fee increases.
CAPITAL OUTLAY
After reviewing the City's line item expenditures, the Council analyzed
the proposed capital outlay program. Each item was carefully reviewed,
and the following changes were made:
® CITY OP CLPRAIONT
MINUTES
WORKSHOP MEETING
July 6, 1982
Page -2-
1. The Council agreed that it would be better to purchase a micro
fische system (estimated cost $4,000) instead of a now fire proof
cabinet. However, no final decision was made on this expenditure.
2. A new investigator's car would be purchased for the police depart-
ment at an estimated cost of $8,300. The present car would be
transfered to the Building Department-.
3. The City Council did not believe that it would be cost effective
to buy an air compressor for the fire department at this time.
Instead, they believed that it would be best to purchase an addi-
tional four spare tanks for the fire department at an estimated
cost of $1,200.
4. The City Council eliminated the expenditure of $13,500 for a flat
bed dump truck in the public works department. This proposed ex-
penditure was fora chassis only. The Council did not feel that
the mileage or use of this vehicle justified buying it at this time.
5. The City Council eliminated the purchase of $7,318 for an animal
control vehicle. Instead, they requested that the City Manager
use the 1979 four wheel drive pickup truck that will be added to
the City's fleet from the Upper Palatlakaha Water Study. This
vehicle will be given to the utility department, and the utility
department will in turn give an equal vehicle to the public works
department for animal control.
6. A new vehicle for the parks foreman was discussed. The Council
authorized the expenditure of $8,000 for a pickup truck. City
Manager Forbes explained that the public works department requested
a crew cab pickup, for allowing them to transport the parks crew
from job to job and prisoners from Lake Correctional Institute.
The Council felt that crew cabs were too expensive to maintain and
would only authorize the expenditure for a regular pickup truck.
7. The City Council discussed the possibility of purchasing a pressure
cleaner for the utility department to be used for cleaning lift
stations. The Council was unsure whether the pressure cleaner of
the type budgeted would be adequate. They requested that the utility
department test such a cleaner on their lift stations to insure ad-
equacy.
The consensus of the Council was to hold the next Budget Workshop Meet-
ing on Thursday, July 8, 1982 at 6:00 p.m. in the City Manager's Office.
At this meeting, the Budget Issues portion of the budget will be reviewed.
The meeting adjourned at 8:45 p.m.
iJames 2., Hoskinson, Mayor
ATTEST: P
Way a Saunders, Finance Director
0 CITY ON CLRRdIONT
MINUTES
WORKSHOP MERTING
.)tine 29. 1982
A Workohop Mouting of the Clty Council of the City of Clermont was held on
.little 29, 1982 1.11 the City Hanngur's Office. The Mecting wan called to order
at 6:00 p.m. by Mayor Ilonklnson With the following; Councilmen in attendance:
Roburt fool, Hill Turvillc, Dlichace.l. Con.l.oy, and Dennin Thmnas. Other City
Officlaln present were City Manager Forbes and Finance Director. Saunders.
GENERAL FUND AND FI.NANCLAL CONDITION
Mayor Ilonkinnon requested that the City Manager give a brief summary of the
Budget. City Manager Forbes explained that in the General Fund Expenditures
of $1,119,170 acre budgeted to support the basic Cenera.l Fund services of: the
City. 'These services include police and fire protection, maintenance, streets
and sidewalks, parka and recreation, fleet maintenance, street lights, building
inspection and code enforcement, animal control, finance and administration,
and cemetery maintenance. Also included in this fund tiro monies for special
activities such an contributions to the Cooper Memorial Library and the Chamber
of Commerce.
It was explained that General Fund Itevenucs are expected to increase $73,846.
However, this increase is misleading because it is due to primarily two revenue
sources; interest earnings and the new state sales tax. 40% of the new sales
tax monies must be used to roll back property taxes. Without increased interest
earnings or the new sales Lax, total revenues would have increased only 1%. This
means that the other major revenue sources of the City are declining or increas-
ing at a very slow rate. The City's general financial condition was discussed
along with potential future problems such as the possibility that revenue sharing
funds may no longer be available. The City's financial strengths and reserves
were also reviewed.
SANITATION FUND FINANCIAL CONDITION
It was discussed that last year the City Council made a decision to subsidize tote
Sanitation Fund with $25,000 from the General Fund. For this reason, no rate in-
crease will be necessary this year. With the present fund balance, Sanitation will -
probably not need an increase until the 1984-85 Fiscal Year Budget. Even this in-
crease might be offset if the City were to choose a different method of garbage
collection such as front yard pick up. The Council also reviewed the City's request
for a new garbage truck this year. ..
UTILITY FUND FINANCIAL CONDITION
The Council reviewed the Utility Fund Budget and discussed the fact that with the
rate adjustments that go into effect September 1, 1982, it is believed that the
City will not need to raise sewer or water rates for three to six years. They
discussed that the sewer system is the major problem facing the City in the next
few years, however, we are rapidly solving this problem. Landspreading improve-
ments required by the various regulatory agencies should be completed by Septem-
ber of 1983. Then the City will be in compliance with all state and local regu-
lations. Landspreading improvements will not increase the capacity of the
sewage treatment plant and the City Engineer is presently working on a report on
methods to increase the plant's capacity. City Manager Forbes stated that once
the report is completed, the City should immediately plan to construct the neces-
sary improvements to expand the plant's capacity or possibly place a moratorium
on new sewer connections.
BUDGET ISSUES
The Council briefly reviewed the seventeen budget issues which should be discussed
this year. The City's Capital Outlays Program was also reviewed. There was a brief
discussion regarding handball courts, the City's Building Department and the possi-
bility of hiring the County to do building inspections for the City.
Mayor Hoskinson requested that each Councilman carefully review the entire budget,
; including capital
and be prepared to discuss each department's budget requests
® CITY OF CLPRAIONT
MINUTES
WORK8110P N11E.TI.NC
.little 29, 1.982
outlay and budget iaauos [It the next workshop mootinl,.
It wan tho connminus of eho COnnCi1. to hold the next workshop nmotinq on
'rsanday, au1.y G, 1.982 at 6:00 p.m. 1.11 the City Mmial;or'n OffiCt'
'rile mectin1, adjourned ❑t 7:40 p.m.
t
r-
James M. Ilosklnnon, Mayor
ATTEST:
c(iy�rf���r �J
Way a Saunders, Plnance Oiroctor