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07-13-1982 Supporting Documents0 CITY OF CLERMONT MINUTES REGULAR MEETING July 13, 1982 A Regular Pleuting of. the City Council of the City of C.l.ermonc was held July 13, 1982 in Lite City Council. Chambers. The meeting was called to order at 7:30 p.m. by Mayor. Iloskinaon, with the following Councilmen in nttendnncu: Robert Pool, Dennis Thomas, Hnl. Turvll..le, and Michael Conley. Other City Officials present were: City Manager Forbes, City Attorney Bnird, and Julio M. Brandt. The Invocation was offered by Councilman Thomas, followed by repeating of Lite Pledge of Allegiance by all. present. MINUTES A motion was made by Councilman Conley, seconded by Councilman Thomas and unanimously carried that Lite minutes of. Lite June 22, 1982 Regular Meeting be approved as presented. A motion was by Councilman Thomas, seconded by Councilman Pool and unanimously carried that the minutes of the June 29, 1982 Workshop Meeting, be approved as presented. A motion was made by Councilman Turville, seconded by Councilman Conley and unanimously carried that the minutes of the July 6, 1982 Workshop Meeting be approved as pre- sented. A motion was made by Councilman Pool, seconded by Councilman Thomas and unanimously carried that the minutes of the July 8, 1982 Workshop Meet- ing be approved as presented. CITY MANAGER'S REPORT City Manager Forbes reminded the Council that Thursday, July 15, 1982 is the deadline for filing Financial Disclosure Forms with the County Clerk in Tavares. LEAGUE OF CITIES MEETING The next meeting of the Lake County League of Cities will be held at 6:30 p.m. July 21, 1982 at [dater Oaks Estates (north of Lady Lake). Councilmen plan- ning to attend this meeting should notify Lite City Manager by the endofthe --- -`- week. SUN BANK - PENSION INVESTMENT FUND City Manager Forbes suggested that the City might wish to consider having twice yearly review sessions with Officials of Sun Bank to discuss the City's Pension Investment Fund. It was the consensus of the Council to have these sessions twice a year. COUNTY -WIDE LIBRARY SYSTEM It was stated that the Library Board of the City of Clermont is in favor of the county -wide library concept. A meeting will be held on July 20, 1982 at 7:30 p.m. on the fourth floor of the old courthouse in Tavares with Virginia Greig of the State Library Board to discuss materials and comments collected at var- ious local county meetings on the county -wide library concept. City Manager Forbes stated that a member of the City Council may wish to attend this meeting. INVITATION TO BID - REPAIRS AND RENOVATION OF JENKINS AUDITORIUM AND REPAIR, SAND- BLASTING AND PAINTING OF JAYCEE BEACH PAVILION City Manager Forbes reported that the Public Works Department is in the process of taking bids for repairs to Jenkins Auditorium and the Pavilion at Jaycee Beach. BOAT RAMP REPAIRS - JAYCEE BEACH City Manager Forbes stated that the County has let the bids for the repairs to the Boat Ramp at Jaycee Beach and that he will keep the Council informed of the progress. MAYOR'S REPORT Mayor Hoskinson requested that any action on the lease extension to Lake -Sumter Community College for the old library building be tabled until further infor- mation regarding the number of City resident users as opposed to non resident users could be obtained. City Manager Forbes was instructed to collect the ® CITY OF CLPINONT MINUTES REGULAR MEETING Jttl.y 13, 1982 Pago -2- required data. After a brief discussiun, it wall the connensuo of the Council to table thin matter until the required sLnthitLea "re obtained. COUNCILMAN THOMAS' REPOWl' Councilman Thonuut roporLed that he received a complaint "bout the speed of nand/rock truck" Lining; Highway 50. lie asked if the trucks could not be made to Line the right :Lane when going; through the City. City Manager Forbes explained that State law does not require trucks to use the outside lone; and previous correspondence in on file from the DepnrLmonL of 'Transportation regarding this matter. Ile stated that he would Met with Chief Tyndal on tills matter. Councilman 'Thomas also received a complaint about the unsafe conditions at the old Tina Can Station and requested that something be done to secure the premises. The City Manager will check Into this. VISITORS WITH BUSINESS SUE MECAN'LCK - ART FESTIVAL FOR CLERMONT Site Mecanick appeared before the Council requesting City support for an Art Festival to be held at Sparkling Water Lake on February 19th and 20th, 1983. She requested use of the Highlander Hut for registration, barriers to reg- ulate traffic, City help in clean-up, and traffic control. She stated that festival entry fees would be used to purchase prizes for the participants. Any money left would go into a fund for the following year's festival. Council- man Conley expressed his concern that only four people were planning the fes- tival and that City personnel would be used by a private business operation. Mrs. Mecanick explained that the committee is being advised by Mt. Dora Attorney Barlow Middleton (Chairman of the Mt. Dora Art Festival) and he felt that four people on the initial planning committee was adequate. Mayor Hoskinson felt that more people were needed on the committee and expressed similar concern' as Councilman Conley. Councilman Pool felt that the festival was a good idea, however, he could understand the concerns of the other Councilmen. After much 82-103 discussion, A MOTION WAS P1ADE BY COUNCILMAN THOMAS SECONDED BY COUNCILMAN mnurnn FOR THIRTY DAYS. During this time Mrs. Mecanick will obtain mation and enlist sponsorship of a local civic organization. CERTIFICATE OF OCCUPANCY - SOUTH LAKE MEMORIAL HOSPITAL City Manager Forbes explained that last April the ho53i7Street.th a One received Con - ditional Use Permit (CUP) for a doctor s office at 8 of the conditions of this permit was that only a temporary Certificate of Occupancy would be issued until July 31, 1982. The Hospital has met all of the City parking and landscaping requirements; the City Manager recommended 82-104 that the final Certificate of Occupancy be issued. A MOTION WAS MADE BY COUNCILMAN CONLEY SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED THAT THE FINAL CERTIFICATE OF OCCUPANCY BE ISSED TO SOUTH LAKE MEMORIAL HOSPITAL FOR AN OFFICE AT 853SEVENTH"STREET. RESOLUTION 216 - PLANNED UNIT DEVELOPMENT REPEALED RESOLUTION 402 ADOPTED It was explained that on June 12, 1973 the City of Clermont adopted Resolution No. 216 which established a Planned Unit Development (PUD) for property east of Highway 27 (see attached legal description). Since eight years have passed since the adoption of this PUD and the property is no longer under unified control; it was recommended that the PUD be repealed by the adoption of Reso- lution No. 402. Adoption of this Resolution would allow the City to take the PUD designation off the City's Zoning Map and avoid public confusion over this 82-105 designation on the property. A MOTION WAS MADE BY COUNCILMAN POOL, SECONDED -- . ® CITY OF CLERMONT MINUTES REGULAR M11 ING July 1.3, 1982 Page -3- RIESOLUrm 1,01 - INPOUNDMIiNT FEES Thu Council discussed that a State Law which went Into effect In October of 1980 possibly nudces It mandatory to l.neiude rnbl.es vnecl.nntl.on feel' with reclaim fees. CILLmI which do not include r.ablen VIICCLIIIILL011 fcas III their reclaim fees may be in violation of, the l.ow. ]'reliantly, the City Public Works Department releases anLmaln to the owners and s.lmpl.y tells them to obtain a r.abiea vaccination and City don; tag; If necessary. Adoption of Resolution No. 401 would incorporate the fees for dog, togs and vaccinations into the City's Animal Control. Policy. Councilman Tur- ville was concerned that the inclusion of additional fees may make it more difficult for owners to reclaim their dogs. He believed that the clogs may be the ones penalized, not the owners. After much discussion, 82-106 A MOTION WAS MADE BY COUNCILMAN T110MAS SECONDED BY COUNCILMAN CONLEY, AND CARRIED UNANIMOUSLY BY ROLL CALL VOTE'rm'r RESOLUTION NO. 401 IM- POUNDMENT PEES FOR ANIMAL CONTROL BE ADOPTED A., READ WITH VOTING AS FOLLOWS: COUNCILMAN TURVILLE; AYE, COUNCILMAN CONLEY, AYE, COUNCILMAN THOMAS; AYE, COUNCILMAN POOL; AYE AND MAYOR 110SKINSON; AYE, THE RESO- LUTION WAS READ BY TITLE ONLY. CHANGE ORDER NO. 4 TO CONTRACT NO. 3 - WATER MAIN IMPROVEMENTS City Manager Forbes stated that if there are no Council objections, the City will formally accept Contract No. 3 - Water Main Improvements with Change Order No. 4 to Contract No. 3. This is the final Change Order necessary to give final approval to our water main improvements. Every- thing has been inspected and approved by Fm11A and this final Change Order is necessary to pay for the "as -built" quantities of pipe according to our original contract. The new well and tank have yet to receive final 82-107 approval. A MOTION 14AS MADE BY COUNCILMAN POOL, SECONDED BY COUNCILMAN CONLEY AND UNANIMOUSLY CARRIED THAT CHANGE ORDER O 4 TO CONTRACT ll 3 BE ---- APPROVED TO COMPLETE CLERMONT'S WATER SYSTEM IMPROVEMENTS. 82-108 RESOLUTION NO. 403 - PERSONNEL POLICY FOR THE CITY OF CLERMONT City Manager Forbes explained that the City's Personnel Policy had not been revised or rewritten for many years and needed updating to comply with changes in Federal Laws and to incorporate changes clarifying sick leave and vacation policies. The revised Personnel Policy would not take effect until October It 1982; the beginning of Fiscal Year 1982-83. Councilman Thomas was concerned that the Merit Increases Provision in Chapter V, Section 2, "Pay Increases" should be revised, and made a motion that Resolution No. 403 be tabled for thirtv days. The motion failed for lack of a second. After much discussion, The Meeting adjourned at 8:20 p.m. Attest: Jul M. Brandt i J. 1. Iloskinson, Mayor Memo to: City Council From: City Manager Subject: Weekly Memo Dare: July 8, 1982 POLICE DEPARTMENT. Enclosed 1s the June monthly activity report of the Police Department. Twenty-three arrests were made in June which included: 12 larceny arrests, two car theft, four criminal traffic, and one each for assault, disorderly intoxication, vandalism, and worthless check. Twelve traf- fic citations were also issued during this week. FIRE DEPARTMENT. The Fire Department responded to six calls in .June. These included two structural fires, one auto fire, and three miscellaneous calls (❑ medivac standby, smoke scare, and a shorted light). BUILDING DEPARTMENT. The June Building Activity Report is enclosed. One permit was issued for a new residence and twenty-four permits were issued for additions or repairs. A total of fifty-four permits of all types were issued with a value of $161,818. UTILITY DEPARITIENT. 11,is week the Utility Department has been taking water samples at our new well and installing replacement motors. They also repaired a sewer main on Osceola Street and took out a 16 foot tree root that was ..block- ing the line. OLD LIBRARY BUILDING. Last Thursday I met with representatives of Lake Sumter Community College regarding the old Library Building. We discussed the college's request for an extension of the present lease, and the fact that the City would like to see a better return on its Investment. According to the college, they have spent approximately $1,000 on building improvements and are not in a position to increase the lease payment for this building. Council direction on this matter is requested• DEPARTMENT OF TRANSPORTATION. We have received the construction plans from the DOT on the repaving of State Road 561 from the Palatlakaha River Bridge south of Clermont to LIS Highway 27. Work on this project should begin in the near future. : Also enclosed is a letter from the DOT on traffic exiting US 27. The State will be placing speed limit signs on the exit ramps. PUBLIC WORKS. The Public Works Department is preparing specifications for the repair and painting of the Jaycee Beach Pavillion and Jenkins Auditorium. They are also repairing storm drains, including rebuilding a drain on Shady Nook Lake. LIBRARY. Honey Jean Smoak called this week to report that the Library Board is in favor of the County Library Concept. A tentative date of July 21st (time and place in Tavares unknown at this time) has been set with Virginia Creig of the State Library Board to discuss the materials and comments collected at the various local meetings. Page -2- Weekly Memo July 8, 1982 LAKE COUNTY LEAGUE OF CiTIIiS. The next meeting of the Lake County League of Cities will be held at the Water Oaks Estates, ,Just north of Lady lake on July 219t. Cocktails will be served at 6:30 p.m. and dinner at 7:00 p.m. CHAMBER OF COMMERCE. The next Board of Directors Mecting of the Chamber will be held on Monday, July 121.11 at 7:30 p.m. at the Chamber Off.Ice in Jenkins Auditorium. LAKE COUNTY POLLUTION CONTROL BOARD. '1'he next meeting of this board will be held at 7:30 p.m. next Mondny, July 12, 1982.on the fourth floor of. the old courthouse. The cities of Umatilla and Mount Dora are on the agenda. Respectfully, CITY OF CLEIDIONT ,,,, //.ion✓ r /-�). 1./-".,.. F+-- George D. Forbes City Manager GDF/Jmb Encl. h1 H N r) Cv .. r ro ty-+ r L*M] H x O to W. w o ON z z C M n x o N z q x u x c z O x o o `' \�" o c N r. c r m , C 1 o N 7 H n rn :0 ram+ to O ri r .la � O ,O I b of O d+ �o 0 m 0 0 N N N F W \ o 'L 10 I m o \ m 0 w o u \ 1 W to O O W w 1 p oo v O I 10 O In N N N I 1 � � to O I oo J N O I I O 00 P 1 1 O co O O � o I i 10 10 J I I O o ,O ao 00 0o O I w w _ I O to I m i O O I O W I O � 1 I CDw O I O -N o I 10 � O N O I N P N 0 !b O L- O ro m n w 0 p. N ro Jo a n C 't H �ry yc ymlHiK ,. naYo am w n 0 y fD H n t, 18 " hf a rr J I .P I N K J A CJi C' N vl 1 M H p P O w w 1 ID O o m `0 c 0° u ul o au o o ` o N N p ~co O W ' N� �UJPaO VPaO I0 . UJH � J . pO � N OO I I II II II I III II II I I I I I I II1 �PNaNwa oWt oD. co (J in rOinIn o UI co Ln ON 0 O FJ OD OD co 10 10 o co co m* O 10 + 03 + N al O w IrorCNrYD0 6y, ro'N oaHC dHHtC P,m0 m I1 Nw ti HO 11 y>, w zz : ID H m :r 0 h H G rt J I I N memo to: city Council Fram: City Manager Subject: Personnel Policy Date: July 8, 1.982 The City'a Personnel Policy has not been revised or rewritten for many years and is in need of updating. Last october, I discussed with many employees revisions which they be- lieved should be madul and meet of the employee comments centered around uick leave and vacation policies which are discussed below. We have also analyzed the Personnel Policy to recommend changes necessary clue to Federal 1,awa and better personnel practices. A draft copy of tha proposed personnel policy is enclosed for your review. Tile recommended revisions by chapter are as follows: CHAPTER 1 - General Provisions: sets out in detail the purpose and scope of the regulations. CHAPTER 2 - Definitions: Essentially the same as the present policy. CHAPTER 3 - Employee Conduct: Very similar to the employee conduct pro- visions in Section 1 of our present regulations, updated to include sections on Conflicts of Interest and Political Activity. CHAPTER 4 - Employee Recruitment: This chapter modifier, Section 2 of our current regulations. It gives more details on hiring procedures and requires advertising for new positions. CHAPTER 5 - Wages and Benefits: This chapter is very similar to Section 3 of our present regulations. We have recommended changing the special rules for the Police Department to comply with present practices and modified some language to use the appropriate terms for our pay plan. For instance, the teen "merit increase" has been substituted for "step increase" because we no longer have a pay classification plan with steps. CHAPTER G - Payroll Procedures: Simply states payroll procedures and deduc- tions presently authorized. CHAPTER 7 - Disciplinary Action: Essentially the same as Section 5 of our present plan with simplifications to the Disciplinary Action Key. CHAPTER 8 - Grievance Procedure: Identical to Section 4 of our current Personnel Policy. , CHAPTER 9 - Holidays: This changes our present holiday schedule by elimi- nating the holiday on the llth of November (Veteran's Day) and substituting the fourth Friday of November (the day after Thanksgiving). Also, it clari- fies overtime policy and holiday pay. Continued on Page -2- Pago -2- ' Peruonnol Policy July 0, 1902 CHAPTER 10 - Vacations: Clarifies the fact that employees must work n minimum of one year to accrue vacation lonve Lind be paid for vacation upon termination. CIIAp'rER 11 - Sick Leave and Norkera' Compensation: A. Sick Lonvo and Retirement: Sick leave is to be exchanged for cash payment upon retirement. Fifty per cent of accrued sick leave pay may be exchanged ror cash. B. Excess Sick Leave Accrued: '11:is rhapter ulno revises t:hc City 1011- ulations on sick leave to allow ti:e payment of accrued ercouu sick leave for employees who have accrued the maximum 120 any::. :auction 2G states that: "Employees who have accrued the maximum 120 days of sick leave shall, on their anniversary date following the maxi- mum accrual, raccive paymont each year of 504, of the accrued excuss sick leave, or a maximum of six days: per year. For example, an am- ployee accruing 12 days at his anniversary date above the maximum 120 days would receive a cash bonus equal to six days pay at his regular pay rate." Tile purpose of this revision is to reward employees who do not use sick leave and have a positive incentive not to use sick leave. It takes approximately 10 years before the 120 days maximum can be accrued if no sick days are taken. CHAPTER 12 - Absences and Other Leaves: This clarifies leaves for "urgent personal reasons" and requires such leaves to be deducted from accrued sick leave. CHAPTER 13 - EEM2Lyce Education, CHAPTER 14 - Cif Property and Safety, and CHAPTER 15 - Personnel Records: These chapters are essentially un- changed with one exception. Employees that receive tuition assistance for educational courses must agree to stay in the employment of the City for a period of one year after the completion of the course. Employees who are terminated for any reason before the one year must reimburse the City for any tuition assistance. It would be appreciated if each Council Member would carefully review this proposed personnel policy and contact me if you have any questions. Respectfully, CITY OF CLERMONT George D. Forbes City Manager cc: Department Heads Enc. GOF/jb July 6, 1982 The Committee for the Clermont Art Festival requests permission to: 1) Use area around lake Sparkling Water and along lake M nneula to out up art displays and concessions, 2) Use the Highlander Hut for woleoming and registration of participants. 3) Reserve the Municipal parking lot for artists' parking, as wall as, areas along and across from the beach at lake Kinnoolu for public parking, q) Set up road coned or barriers to slow traffic or close roads off for public eufety. 5) Have City help in the clean-up. 6) Request police officer to traffic area. We anticipate a draw of approyiutately 200 artists and will be awarding prizes accordingly. We intend to generate capital for the prizes by charging an entry foe to set up displays and conceusions. '—'---` It is our intention to encourage corm:unity interest and participation, with the overall organization left in the hands of the Festival Committee. This committee will consistcf Ray Mecanick, Sue Mecanick, Rose Stasuk, and Eric Stasuk with professional consultant Attorney Harlow Middleton (Chairperson of the Mt. Dora Art Festival), We need to be assured that we will have full use of the designated area on February 19th & 20th from 9:00 A,M. til 5:00 P.M. lie desire the Cityfs cooperation and support for this project. True]y yours, Sue Mecanick Festival Director Memo to: City Council i From: City Manager Subject: Repeal of Resolution No. 216, Planned Unit Development Date: July 7, 1902 i On June 12, 1973 the City of Clermont adopted Resolution No. 216 k, which established a Planned Unit Development (P.U.D.) for property shown on the attached permit. This P.U.D. was to be developed in two phases; phase one was the construction of the Grandview Apartments, and phase two consisted of a proposed apartment, motel, or commercial development. The time requirements of the P.U.D. includedor successor tinfintertwo estrwas begin phase two, and the applicant required to maintain unified control over the project. Since eight years have passed since the adoption of we this Precom, J. and the land is no longer under unified control; mend that this P.U.D. be repealed by the adoption of the attached Resolution No. 402. This would allow us to take the P.U.D. designation off the City Zoning Map and avoid much of the public confusion over the P.U.D. designation on this property. "j Respectfully, CITY OF CLERMONT George D. Forbes City Manager GDF/jmb Attachment. _1 ) �)ilrl of Clermnnl 0 1 Wont Onto Plaza ■ Clormont. Florlda 32711 ■ Pliorm (004) 304.3141 CONDITIONAL USE PERMIT CITY OF CLERMONT Section 26-87(g) of the Code of Ordinances provides that the effectiveness of the Conditional Una Permit is expressly conditional upon, and said conditional use permit shall not become effective for any renoon unless and until the following events have occurred: 1) Pormitteos shall have agreed to each and every condition by properly executing and signing the conditional use permit. 2) Such conditional use permit executed as indicated shall have been filed in the office of the City Clerk within three (3) months of its approval by the City Council. Upon expiration of this period, the permit shall become null and void and the permittee or permittees must apply for rehearing. Permittee: John S. Stokes Clear -View Land Company, Ltd 6 Grand View Investment Properties Box 374 Windermere, Florida 32786 CUP for: Planned Unit Development Property: The South 20 Acres of Tract 34 lying East of Highway No. 27, less and excepting the North 250 feet thereof; and all of that part of Tract 48 lying East of Highway No. 27, all in Lake Highlands Company Subdivision, according to the Plat thereof, as recorded in Plat Book 20 Page 38 of the Public Records of Lake County, Florida, in Section 19, Township 22. South, Range 26 East, Lake County, Florida and All of Tracts 49A, 49B, SOB, 63 and 64, Lake Highlands Company Subdivision, according to the Plat thereof as recorded in Plat Book 2, Page 38. Public Records of Lake County, Florida, Section 19, Township 22 S, Range 26 E, lying East of U. S. Highway No. 27 Resolution No. 216 Resolved June 12, 1973 Conditions: A. Phase Two of the Planned Unit Development will commence within two (2) years of approval of Phase one. The time limits shall be subject to review by the Planning and Zoning Commission and the City Council. B. The architectural theme of Phase One shall be carried throughout the entire project. FLORIDA'S FINEST INLAND RESORT -RESIDENTIAL COMMUNITY o (' IIernmr7/ o I Wool Gato Ploro • Clormont, Floddo 32711 • Phono: (004) 394•1141 C. The plan shall be recorded in the Public Records of Lake County, Florida, no casements are to be dedicated for utility and public use. D. All water, sanitary sewer and storm newer facilities shall be subject to the approval of the city engineer. E. Signs shall be in conformance with the sign ordinance. The signs for Phase One shall be limited to one permanent sign on Grand Highway. The maximum size of the sign shall be thirty-two (32) square fact. F. Landscape development and open space shall be in substantial compliance with the plans and be properly maintained. G. The maintenance of common open space, landscaping, recreational facilities, utilities and roadways shall be the responsibility of the owner H. The applicant or successors in interest shall maintain unified control over the project. I, the undersigned, do hereby agree to each and every condition of the Conditional Use Permit. ii v G� Si nature I STATE OF FLORIDA � COUNTY OF C> 11 r: t L Before me personally appeared _1 ii7 .✓ T) 71 c f to me well known and known to be the person described in and w executed the foregoing instrument, and acknowledge to and before me that -executed said instrument for the purposes therein expressed. s WITNESS my hand and official seal, this 'Z V day of �t A.D. 19 Stafo of Florlda at Lmgn•,,,•:_� �rJ%....��.�•..•.. -.1y u,mmleslon uplroe QcL 3, IM NOT Y PUELI My Commission expires STATE OF FLO IDA AT LARGE Received in the office of the City Clerk on d O 3 FLORIDA'S FINEST INLAND RESORT -RESIDENTIAL COMMUNITY ,CLER-VIEW LAND COMPANY, L' GRAND VIEW INVESTMENT' PROPERTIES WINDERMERE, FLORIDA April 28,1973 WINTER PARK, FIARIDA Clermont City Council Planning and Zoning Board Mr. Robert M. Hopkins, City Manager City of Clermont 1 West Gate Plaza i Clermont, Florida 32711 ty from ose Ref Unitdrawal of Development tas shown el ron attached psketPlanned ch- See Exhibit "A". Gentlemen i This letter is to serve as written notice that we are withdrawing the property designated Motel from our re- quest for Planned Unit Development zoning. The said Motel designated property is more specifically described in attached Exhibit "B". The subject Motel site has been sold and the present owners will come before you in the near future to re- quest your approval of their Development Plans. Since ely, Jo n Stokes Pa tner: Cler-View Land Company, Ltd. & Grand View Investment Properties JS ijb tInvestate Associates, Inc. Memo to: City Council From: City Manager Subject: Water System Improvements Date: July 7, 1982 Enclosed is Change Order No. A to Contract No. 3 (water mains) which is the final Change Order necessary to complete our water main improvements. The water mains have been inspected and approved by FmHA and this final Change Order is necessary to finance the as -built quantities of pipe according to our original contract. Only the new well and tank have yet to receive final approval. We hope to complete the entire project by the end of July. Respectfully, CITY OF CLERMONT George D. Forbes City Manager GDF/jmb Enc. • UNITED 'STAPES DEPART,%Wwr OF AGRICULTURE �a1."IIIIOVKU Wdn N0. "oR 4o0/ FanirPmllA 424.7 FARMERS 110NE ADMINISTRATION tRev, 6•11.80) 1 ONO tN NQ• rcln rarty 111_r.n. N4 Final CONTRACT C111NGF, ORD :lt r"'a JulvP. 2 1�2 T ATIt Florida CON T,IACT ION Contract No. 3, Water Mains _ COUNTY Lake City of Clermont, Florida E. N. Murray, Inc Ya. are hereby rques•cu In ­MP:S' Nlt,. ,h1 to;loAm4 ehan as ffo-m the contract pans .Ind spucifications: _ Description of Ch.n,;ea —�— —DECREASE INCREASE (Su plemontal Pans and Spccdmattone Attached) In Contract Price in Contract Price s 16,780.73 Final As -Built Quantities -Original Contract S Final As -Built Quantities-C.O. dl 14,659.53 Final As -Built Quantities-C.O. N2 less C.O. 3 1,097.30 In -place Density Tests 3,187.00 Field Changes Ordered by Engineer 5,531.60 Reduce "Pipe Cover" from 36" to 30" for Extensions 1, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, & 15 0 0 Job Photographs Not Provided ....................900..00.... ............................................ TOTALS S........._......90.0..00.........$41,256.16 ............... NET CHANGE IN CONTRACT PRICE S $40,356.16, _e am,uunt of the Contract will be (Decreased) (Increasedl By The Sum of: Forty thousand, three hundred fifty-six and 16/100--------------------------------- Dollar, (s 40,356. 16 ), :e Contract Total Including this and previous Change Orders Will Be: Seven hundred, eighty-two thousand, nine hundred eighty-nine and 75/100------------------- Dollars(s 782,989.75 >• T'se Contract Period Provided for Comptetron'At;' Be i;ncoased) (Decreased) (Unchanged): 0 Days . :his document will become a s:.pplea.ert to the contract and ail provistons wiC app;v hereto. RN-;t st ed City of Clermont la.r,^i f0i'•' necom.aended Elmer B. Sampsol, Pro�aoiteinginoorrna,n.,., ,o.r„ Accepted ro .,., Murray, Inc. rcnnL.cl.,I Approved By Fm FIA (,Vanle and Title) 'nit In l0,mtllan will M uN0 t1 ,.c0,e of tnY Numdlr e00I.t ,.oul,.0� " NO ru,in., moni.t Or oin., O.n.11it —v a. ...a out unp., IIIIII ,_w to In. ofl9ln.l cOnrlruc,l On c.nl,.ct. Oro; In91twl.n0 r.9ula olontt (Cnmpl.N p,rtp193"(at n0un.0 Cy TIm. IO compNto, ao min. , C.I,p, ' I'm11A 42a7 (I(cv, 611•eDI Memo to: City Council From: City Manager Subject: Animal Control Reclaim Fees Date: July 7, 1982 Recently the City received a letter from Lake County (attached) regarding animal reclaim fees in Lake County. This letter states that due to a new State Law which went into effect in October of 1980; cities may be in violation of the law if reclaim fees do not include rabies vaccinations. Section 4-23,"Redemption of Animals" of the City Code of Ordinances states that, "The owner shall be entitled to resume the possession of any impounded animal upon compliance with the City license pro- visions and the payment of impoundment fees set forth herein." Presently, the City Public Works Department releases animals to the owners and simply tells them that they must obtain a rabies vaccina- tion and City Dog Tag, if it is necessary. However, we do not check the compliance with this provision. We have discussed this matter with other cities and believe it would --------- be much more efficient if. the City was to require the owner to pay the rabies vaccination and dog tag fee directly to the City before the animal is released. Then the owner would take his animal to the South Lake Animal hospital, show his receipt and receive the vaccina- tion. The Animal Hospital would then bill the City. We recommend the adoption of Resolution 401 which incorporates the fees for Dog Tags and vaccinations into the City's Animal Control Policy. Respectfully, CITY OF CLERM/OONT George D. Forbes City Manager GDP/jmb Attachment. CITY OF CLERMONT Animal Control Roceipt (owner) has paid the following fees: Vaccination Pee $7.00 C1 License Pee During January $2.50 O Rest of year $4.00 Total Paid This receipt entitles the owner to a license tag at City Hall and/or a rabies vaccination at South Lake Animal hospital for his animal. The Animal Hospital is located at 1067 West highway 50. Boal q Cott)zly Co,'')))llssionCis 7 .. (%//i LAKC COUNIV ANIMAI, CONINOI. ROUTE I, NOK 100 A5TAIULA, FLORIDA 32705 February 25, 1982 TO: Lake County Police Departments FMs Frankie L. Thorp, Supervisor *u REs Animal Adopt ton/Reclaiming Fees 11HONI:I M14JA1-70A5 Our office and that of the Humane Society of Lake County have received re orts ofac ingg a `within Lake Countyf are "giving animals away" and/or "taking animals home." Enclosed are copies of House Bill # 708, effective May 14, f. 1953, and House Bill # 345, effective October 1, 1980. Simply stated, cities may be in violation if raeta�s" do not Include the rabie vaccination, and if a t fees do not include the rabies vacc nation and sterilization cos S. i Your continued cooperation is needed to ensure that a greater number of animals are vaccinated against rabies in con- sideration of the health and safety of the public, and to ensure that a greater number of animals are sterilized in consideration of the animal over -population problem which is handled otherwise through euthanasia. cc: James R. Carson, Jr., Liaison Commissioner 11ISTRICT ONE 011.11IICI IWO OIST"ICI Nnnr IN5IIIICI rani 0151NICT'FIVE JAMCS R. CARSON, JR. C. A. "LUX" DELM5 CLAUDE SMOAK TIIOMAS J. WINORAM GLENN C. DURNANS Memo to: City Council Prom: City Manager Subject: C.U.P. for 853 Seventh Street Date: July 7, 1982 Last April the South Lake Memorial Hospital received a Conditional Use Permit (c.U.P.) for a doctors' office at 847 8th Street. (See attached C.U.P.). One of the conditions of this permit was that only a temporary Cer- tificate of• Occupancy (C/o) be issued until July 31, 1982. The issuance of• a final C/O was contingent on the City landscaping and parking regulations being met. The Hospital has met the City parking and landscaping requirements, and I recommend that a final C/O be issued. Sincerely, CITY OF CLERMONT George D. Forbes G City Manager GDP/jmb Attachment. 02-13 CITY OF CLERMONT P,0, HOX 219. CLEWONT, rLOnIDA 12711 . -.NON[ 004/394 Wil CONDITIONAL. USE PERMIT Article IX of the City Zoning ordinance provides that the effectiveness of the Conditional Use Permit is expressly conditional upon, and uaid Conditional Uuo Permit shall not become cffcctive for any roason unlenn and until the following events have occurred: 1. Perm.itteer; nhall have agreed to each and every condition by propurly exucuLi.nq and ui.gn.inq thu condiLi.onal thio Permit:. 2. Such Conditional. Use Pcrm.it executed an indicated nhall have been filud in the office of Lire City Clark within three month-.; of itu approval by City Council. Upon expiration of this period, the permit shall become null and void, and the permittecs must apply for rehearing. 3. In the event of failure of: the permittee to fulfill development in substantial accordance with the plan-.; as submitted to Lire Planning and Zoning Commission and the City Council; comply with the codes of the governmental agencies having lawful and appropriate jurisdiction thereon; or violate any of the terms of the Conditional Use Permit, the permit may be revoked after due public hearings before the Planning and Zoning Commission and the City Council. PERMITTEE: South Lake Memorial Hospital 847 Eighth Street Clermont, Florida 32711 CONDITIONAL USE PERMIT FOR: 9b allow a professional office in an R-3 Residential/professional Zone. PROPERTY: 853 Seventh Street South 100 feet of Lots 14, 15, and 10 Block 75 City Blocks RESOLUTION: No. 395 CONDITIONS: 1. The Conditional Use Permit must be reviewed by the City Council on or before July 31, 1982, or it will automatically expire on that date. 2. One parking space of permeable construction for each 200 square feet of floor space shall be provided at the site (as required by the City Zoning ordinance) within thirty days of the date of thin Comi CITY OF CLERMONT PA. BOX 218 • CLERMONT, FLORIDA 32711 • PHONF flgA/a!lA A(All P CONDITIONAL USE PERMIT CITY OF CLERMONT For: South Lake Memorial hospital 847 Eighth Street Clermont, Florida 32711 STATE OF FLORIDA COUNTY OF LAKE Before me personally appeared 7f/UrldS (r f�oti/akG� representing South Lake Memorial h� OSPital, to me well known and known to be the person described in and who executed the fore- going instrument, acknowledge to and before me that f/E executed said instrument for the purposes therein expressed. Witness my hand and official seal, this day of.4oO,/ 1982, A.D. 9 U� �' Notary Public - My Commission expires:w�(. Received in the office of the City Clerk on C4 /9S L Afilk oySandra U. Rozar, rt Clerk ® CITY OF CLBRAIONT MINUTES WORKS1101' 1,WETING .July 8, 1982 A Workshop I•loctl.ng of. the City Council Of. the CLty of (;lermont was hold on .July 8, 19H2 in the City Manager'n Off.Lae. 'file MooLing wnn called to order at 6:00 p.m. by Mayor Pro 'fcm Dennis Thomas wLeh the following Cotill c.11o:an in attendancu: Robert Pool., Ilnl. 'l'urvil.le and I•ILchac:L Conley. Other City Officinla prcnenL were CILy Manager Forbes and Finance Director Snundern. SUMMARY OF 'rill: CAPLTAL ouTLAY PROCRAM 'Pilo City Council. Members reviewed the Capital Outlay decisions made during the .July 6, 1982 meeting. Finance Director Saunders stated that he had done more research into a micro fische system for City 11,111 and felt a sya2nm could be Lnntalled for $5,000. 'Pile Council felt that it would be best to purchase a micro fischc system for the City instead of a fire proof file cnbinct. City Manager Forbes stated that he hnd discussed the possibility of purchasing the acldlt,Lo11111 four spare tanks for the fire department with the Fire Chief:. A new air compressor may be warranted for the City since there would be approxi- maL•ely fLfLy refills of these tanks per year. it was the consensus of the Council that It would be more cost effective to purchase the additional air Lanks, and the Council decided to budget eight additional spare tanks for the air packs. 'Pilo pressure cleaner for tl:e utility department was also discussed. This cleaner is necessary to clean lift stations. Because the Utility Department Director believes that the type of pressure cleaner budgeted is adequate, the Council decided to keep this item in the budget. Mayor lloskinson entered the meeting at this time. BUDGET ISSUES 1. Salary Increases: The City Council discussed the proposed salary increases for the City Employees. They also reviewed the pay plan of the City. There was much discussion on the type of pay plan, merit system, and what would be... .. ..._.. a fair increase in light of the economy and inflation rate of today. It was the consensus of the Council that a 57 cost of living increase would be granted for City Employees on October 1, 1982. They also requested that the City Mana- ger review the City's merit system. In addition, the starting salaries on the pay plan will be frozen and rolled back 3%. This will not affect employees currently employed, but will those hired by the City in the next fiscal year. 2. Retirement Plan: Mayor Hoskinson discussed the fact that he had been approached by some retirees on the possibility of a cost of living increase for employees who have retired and are on the City's pension plan. City Manager Forbes read a letter from the City's actuaries on the cost- of living increases for retirees, and explained the two principal methods of granting such increases. The Council was concerned about the rising costs involved with pension plans and whether granting cost of living increases would set a precedent for future years. They felt that the actuarial cost involved in getting State approval for a cost of living increase might outweigh the costs of the increase. It was decided that no cost of living increases would be granted for retirees at this time. 3. Replacement Garbage Truck: City Manager Forbes requested that the City place $15,000 in the City's Vehicle Replacement Plan to go toward a replacement gar- bage truck. He explained that a Vehicle Replacement Plan for Heavy Equipment makes it much easier to purchase equipment when it is needed. It was the consensus of the Council that $15,000 be placed in the Vehicle Replacement Plan to go toward the purchase of the garbage truck. 4. Fire Truck: City Manager Forbes explained the four types of fire trucks the City presently has, and their fire fighting capabilities. He explained that most City fires are put out by the City's 1978 mini pumper, and that the City has a 1963 Class A pumper that serves as an immediate back-up. He explained the fact that the City also has a ladder truck and a third back-up pumper. In looking at the City's fire fighting capabilities over a ten year range; within the next 10 years, the City's main fire trucks (excluding the mini pumper) will be 30 to 40 years old. The City Manager explained that looking over the long view, the City should look toward purchasing a new fire truck with a snorkel system; and start saving money for this purchase. There was much discussion regarding fire fighting capabilities and the possibility of placing a snorkel system on an existing truck. The consensus of the Council was to budget funds for fire equip- ® CITY OF CLERAIONT MINUTES WOItICSHOP MEETING .lul.y 8, 1982 I'age -2- meal• Ln the Clty'u Vohlety kepincentont Pond. The Council decided that $30,000 would ba added to the Qi.ty'a Ilaavy Rqu,lpment Ve111C1e Replacmnent Fund (Lhls l.n- cludca the $15,000 for Llio garbage Lruck dtucuased above). The Council utnted that the manl.en in thla rued worn for heavy equipment anl.y and not pledged to- ward a apecLU c item. Ro fl.ncemcmt Strout Swc L)Ur: 'I'hc Council discussod Lhu filet that the CiL•y'a SLMI L• Sweeper la nine yenra old and hall been repaired many times. CLty Manager Forbes reconunanded that the City Council analyze the street nwecper aervLeo caul decide to either purchane it new sweeper or e1Lml.nale this service. Counc Liman Hill. Turville anted that he did not think the presont sweeper did a very good Job, and this wait clue In part to the type of: nweuper we have. The bent type of. ntrect sweeper to buy would be a vacuum type. However., he did not feel that the coat of a new vacuum street sweeper would be cost effective for. the City. City Mnnngcr Forbes handed out materials that explained the benuftts of street sweeping. Councilmen Conley and Pool both stated that they felt tite CiLy's street sweeping service was necessary. They believed the City Mnnngcr should obtatn quotcu from the factory on completely rebuilding the present sweeper. It wall the connonsus of the Council thnt its of October 1, 1982 that the Catty street sweeper would be parked and no longer used. Tile City Mana- ger 16 to obtain estimates on the cost of completely rebuilding the sweeper. 'rite Council also determined that Lhere would be no replacement vehicle for the City's Public Works Director this year. G. Art League Donation: The consensus of the Council was to budget under Special Activities a $1,000 donation to the Art League. 7. Storm Drain Improvements: The City Manager explained the improvements the City has been malting to the storm drain system. The 111 storm drain problem in the City is a drain on Lakeshore Drive which runs in front of Bob Allison's house and empties into the Lake Winona canal. City Manager Forbes stated that this line has deteriorated & needs to be rebuilt. The Council discussed various opLions with the City Manager and the possibility of gaining easements to re- route this drain. The City Manager was authorized to obtain cost estimates and alternatives for rebuilding this storm drain. Monies for this project will be funded from Contingencies or the City's Cash Reserves after an accurate cost estimate has been obtained. 8. City Hall Expansion: Finance Director Saunders explained the space problems at City Hall, which will be even further exaggerated, due to the City's computer system. There was much discussion of the possibility of adding onto City Hall under the existing carport, or utilizing the downstairs of City Hall. After much discussion, it was the consensus of the Council that the City Manager contact the lessee of the downstairs of City Hall and draw up an agreement for the use of the downstairs. 9. Bishop Field Lights: City Manager Forbes explained the problems at Bishop Field and the fact that monies were needed for new lights and fixtures in the outfield. Four new poles and light sets are needed. The Council budgeted $7,500 for the Bishop Field lights. Additional monies for the project will be requested from the baseball leagues and volunteer help also will be requested. 10. Pagers: The City Council discussed a request from the Utility Department to pur- chase pagers for their employees. The Council believes that the pagers would be beneficial in locating employees after work hours and during emergency situations. It was the consensus of the Council that if key employees all had telephones, much of the problem would be eliminated and decided to eliminate this item from the budget at this time. 11. New Public Works Facility: The Council discussed that the present site for the the Public Works Facility was too small, and that within the next five to ten years the City should look for a place to construct a new facility. City Manager Forbes requested that he and the Public Works Director be allowed to analyze al- ternative sites for a new facility. Mayor Hoskinson stated that he believed the best site was on City owned land next to the waste treatment plant. The Council authorized the City Manager to look for alternative sites and report back to them. ® CITY OP CLENIONT MINUTES WORKS11011 MEE.TIM[; .lul.y A, 1.982 Page -7- 1.2. L,ako Wlnonn Br.Ldge: OLty Manager 1'orhun expl.nLncd that Lila state would be I:unpacting Lila bridge wLt:hln tile nuxt few meths. 'L'he Councll. ntr:cod that they would wa c until the hrldgo Is Lnupocled to saa what repairn may be accennar.y and to connLdor the ponnl.bl.lLLy of Lacreaning the artvigabLllty of the channel under tlu_ bridge. 17. SLdcwol.k - Grand IU.rhway to I;dcwc�od ulrec+L: The CIL•y CouncL:L dl.+tcunauJ tint they hnJ reccivaJ letL•ern raquasl•l.ng thin uLdawalk. 'IL' was L•he consensus Of the Council that sLnca thin land would probably be developed soon, and it would be the daveloper'n rouponuLbility to put In the s1.Jewalk; that at tills time they would not Include thin item La the budget. 14. Additional School Cross ing Cunrd on Illghway 50: City Manager Forbes explained that the crossing guard on Bast Avenue hrul very little work becnuaa so few children cross the Street there. Ile nlso discussed the fnct tint there was no crossing guard on Bloxom Avenue and Highway 50 lost year, and possibly this money would be better spent on placing a crossing guard on Bloxam: and Highway 50. Councilman I1e01 stated that he felt that the crossing guard at Fast Avenue and Ilighway 50 was still needed. lie Bald that many mothers were not aware of this guard because the program only began last year. It was the consensus of the Council that the City hire three school guards for next yonr. One for the Iligh school, one at Bast Avenue and highway 50, and one at Bloxam and highway 50. 15. Old Library Building: The Council discussed the disposition of the old library building and possible uses. Lake -Sumter Community College is presently using the building but is not in a position to pay what the City feels is an adequate return on our money for this investment. Mayor Iloskinson stated that this item would be tabled until the next Council Meeting. 16. Radio Svstem Improvements: City Manager Forbes discussed the City's present radio system and the problems involved since the police and general employees are on the same frequency. It was the consensus of the Council that the City Manager discuss ---. this matter with the Mayor and bring it before the Council at a regular meeting in the near future. 17. Parks and Recreation Proiccts: Tile Council discussed the long and short range priorities delineated by the Parks and Recreation Board. They discussed various uses for parks and recreation. The consensus of the Council was to budget $7,000 for handball courts to be located at either Bishop Field or property South of Jaycee Beach. The type of courts and exact location were not specifically named, and Councilman Pool also felt that the City should possibly add another basketball hoop at Jaycee Beach. The meeting adjourned at 11:00 p.m. 7 James M. Hoskinson, Mayor ATTEST: Wayo Saunders, Finance Director ® CITY Or CURAWNT MINUTES WORKSHOP MrrTING July G, 1982 A Workshop Mooting of the City Council of the City of: Clermont was held on July G, 1982 in the City Manager's Office. The Meeting was called to order at 6:.15 p.m. by Mayor Hoskinson with the following Councilmen in aL•Londanco: Robert Pool, Hal 'Turv.illo, Michael Conley, and Dennis 'Thomas. Other City officials present were City Manager Forbes and Finance Director Saunders. GENERAL FUND The City Council reviewed the revenues and expenditures of the General Fund. City Manager Forbes explained that the latest figures from the property appraiser increase L-ho ad valorem revenues to $218,145 instead of the $191,145 budgeted. lie also explained that the sales Lax revenues based on the latest data from the state should be budgeted at $111,200 instead of $117,137. The City Council proceeded to review the line items of the entire general fund. This includes,in part; finance and administration, code enforcement, police department, fire department, and special activities. Many questions were asked about specific line items, such as electric and gas service under the transportation head- ing in the public works department. It was explained that �19 000 of the electric fees were charged to the revenue sharing fund ash. year & combined with the fact that there may be an 18% increase in electric charges; has resulted in a budget increase for electric fees through- out the entire City. SANITATION FUND The Sanitation Fund was reviewed in detail. it was discussed that the reason for the increase in this fund was due largely to th fact the City had budgeted $48,500 for a'.new garbage truck. Councilman Conley discussed briefly the $25,000 that was given to the Sanitation Fund from the General Fund last year. He requested that the City Staff insure that the $25,000 contribution be treated the same as the $48,500 in the budget format. Finance Director Saunders stated that he would do SO. There was much discussion on the purchase of a new garbage truck for the sanitation department. The City Council felt that at this time, the cost of utilizing the City's 1973 garbage truck did not justify the expenditure for a new truck. City Manager Forbes explained that this truck had a great deal of idle time, and has had problems with the com- pactor. He stated that the City was trying to get a program of replac- ing trucks before repair costs get too high. There was much discussion on the possibility of changing the method of garbage collection within the City and having a referendum on the type of garbage service to be provided. The Council felt that it would be untimely to purchase a rear -loader truck this year, then have to replace it if the City decided on a different method of collecting garbage. UTILITY FUND The City Council reviewed the line item expenditures for the water and sewer departments. It was explained that the major increases in this fund were due strictly to increased bonded indebtedness of $158,000. The Councilmen asked what the $50,000 subsidy from the General Fund would be used for in the utility department. City Manager Forbes stated that this money was strictly budgeted to increase the fund balance, by using sales tax monies in order to hold the line on utility department user fee increases. CAPITAL OUTLAY After reviewing the City's line item expenditures, the Council analyzed the proposed capital outlay program. Each item was carefully reviewed, and the following changes were made: ® CITY OP CLPRAIONT MINUTES WORKSHOP MEETING July 6, 1982 Page -2- 1. The Council agreed that it would be better to purchase a micro fische system (estimated cost $4,000) instead of a now fire proof cabinet. However, no final decision was made on this expenditure. 2. A new investigator's car would be purchased for the police depart- ment at an estimated cost of $8,300. The present car would be transfered to the Building Department-. 3. The City Council did not believe that it would be cost effective to buy an air compressor for the fire department at this time. Instead, they believed that it would be best to purchase an addi- tional four spare tanks for the fire department at an estimated cost of $1,200. 4. The City Council eliminated the expenditure of $13,500 for a flat bed dump truck in the public works department. This proposed ex- penditure was fora chassis only. The Council did not feel that the mileage or use of this vehicle justified buying it at this time. 5. The City Council eliminated the purchase of $7,318 for an animal control vehicle. Instead, they requested that the City Manager use the 1979 four wheel drive pickup truck that will be added to the City's fleet from the Upper Palatlakaha Water Study. This vehicle will be given to the utility department, and the utility department will in turn give an equal vehicle to the public works department for animal control. 6. A new vehicle for the parks foreman was discussed. The Council authorized the expenditure of $8,000 for a pickup truck. City Manager Forbes explained that the public works department requested a crew cab pickup, for allowing them to transport the parks crew from job to job and prisoners from Lake Correctional Institute. The Council felt that crew cabs were too expensive to maintain and would only authorize the expenditure for a regular pickup truck. 7. The City Council discussed the possibility of purchasing a pressure cleaner for the utility department to be used for cleaning lift stations. The Council was unsure whether the pressure cleaner of the type budgeted would be adequate. They requested that the utility department test such a cleaner on their lift stations to insure ad- equacy. The consensus of the Council was to hold the next Budget Workshop Meet- ing on Thursday, July 8, 1982 at 6:00 p.m. in the City Manager's Office. At this meeting, the Budget Issues portion of the budget will be reviewed. The meeting adjourned at 8:45 p.m. iJames 2., Hoskinson, Mayor ATTEST: P Way a Saunders, Finance Director 0 CITY ON CLRRdIONT MINUTES WORKSHOP MERTING .)tine 29. 1982 A Workohop Mouting of the Clty Council of the City of Clermont was held on .little 29, 1982 1.11 the City Hanngur's Office. The Mecting wan called to order at 6:00 p.m. by Mayor Ilonklnson With the following; Councilmen in attendance: Roburt fool, Hill Turvillc, Dlichace.l. Con.l.oy, and Dennin Thmnas. Other City Officlaln present were City Manager Forbes and Finance Director. Saunders. GENERAL FUND AND FI.NANCLAL CONDITION Mayor Ilonkinnon requested that the City Manager give a brief summary of the Budget. City Manager Forbes explained that in the General Fund Expenditures of $1,119,170 acre budgeted to support the basic Cenera.l Fund services of: the City. 'These services include police and fire protection, maintenance, streets and sidewalks, parka and recreation, fleet maintenance, street lights, building inspection and code enforcement, animal control, finance and administration, and cemetery maintenance. Also included in this fund tiro monies for special activities such an contributions to the Cooper Memorial Library and the Chamber of Commerce. It was explained that General Fund Itevenucs are expected to increase $73,846. However, this increase is misleading because it is due to primarily two revenue sources; interest earnings and the new state sales tax. 40% of the new sales tax monies must be used to roll back property taxes. Without increased interest earnings or the new sales Lax, total revenues would have increased only 1%. This means that the other major revenue sources of the City are declining or increas- ing at a very slow rate. The City's general financial condition was discussed along with potential future problems such as the possibility that revenue sharing funds may no longer be available. The City's financial strengths and reserves were also reviewed. SANITATION FUND FINANCIAL CONDITION It was discussed that last year the City Council made a decision to subsidize tote Sanitation Fund with $25,000 from the General Fund. For this reason, no rate in- crease will be necessary this year. With the present fund balance, Sanitation will - probably not need an increase until the 1984-85 Fiscal Year Budget. Even this in- crease might be offset if the City were to choose a different method of garbage collection such as front yard pick up. The Council also reviewed the City's request for a new garbage truck this year. .. UTILITY FUND FINANCIAL CONDITION The Council reviewed the Utility Fund Budget and discussed the fact that with the rate adjustments that go into effect September 1, 1982, it is believed that the City will not need to raise sewer or water rates for three to six years. They discussed that the sewer system is the major problem facing the City in the next few years, however, we are rapidly solving this problem. Landspreading improve- ments required by the various regulatory agencies should be completed by Septem- ber of 1983. Then the City will be in compliance with all state and local regu- lations. Landspreading improvements will not increase the capacity of the sewage treatment plant and the City Engineer is presently working on a report on methods to increase the plant's capacity. City Manager Forbes stated that once the report is completed, the City should immediately plan to construct the neces- sary improvements to expand the plant's capacity or possibly place a moratorium on new sewer connections. BUDGET ISSUES The Council briefly reviewed the seventeen budget issues which should be discussed this year. The City's Capital Outlays Program was also reviewed. There was a brief discussion regarding handball courts, the City's Building Department and the possi- bility of hiring the County to do building inspections for the City. Mayor Hoskinson requested that each Councilman carefully review the entire budget, ; including capital and be prepared to discuss each department's budget requests ® CITY OF CLPRAIONT MINUTES WORK8110P N11E.TI.NC .little 29, 1.982 outlay and budget iaauos [It the next workshop mootinl,. It wan tho connminus of eho COnnCi1. to hold the next workshop nmotinq on 'rsanday, au1.y G, 1.982 at 6:00 p.m. 1.11 the City Mmial;or'n OffiCt' 'rile mectin1, adjourned ❑t 7:40 p.m. t r- James M. Ilosklnnon, Mayor ATTEST: c(iy�rf���r �J Way a Saunders, Plnance Oiroctor