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11-24-1981 Supporting Documents® clry OF UERAIONr MINUTES REGULAR MEETING; November 24, 1981 A Regular Meeting of the City Council of the City of Clermont was held on November 24, 1981 in the Council Clambers. The meeting was called to order at 7:30 p.m. by Mayor Hoskinson with the following Councilmen in attendance: Michael Conley, Robert Pool. and Dennis Thomas. Lester Cole was absent. Other City Officials present were: City Manager Forbes, City Attorney Baird and City Clerk Rozar. The Invocation was offered by Mayor Hoskinson, followed by repeating of the Pledge of Allegiance by all present. A motion was made by Councilman Pool, seconded by Councilman Conley and unanimously carried that the Minutes of the November 10, 1981 meeting be approved with the following name correction in the Senior Citizens Committee appointments: Mrs. Jack Ulch (previously stated as Mrs. Jackie Ulch). CITY MANAGER'S REPORT SEWER SYSTEM IMPROVEMENTS City Manager Forbes informed Council that a Letter of Conditions has been received by the City from the Farmers Home Administration regarding financing of the City's landspreading project. He requested the "Letter of Intent to Meet Conditions," be completed and returned by the City in pursuit of the $700,000 loan and $500,000 grant by the FmHA for the sewer system improvements 81-154 A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED THAT THE MAYOR BE AUTHORIZED TO SIGN TILE r om - T, 1-1 - M1 ..1'T .....:.. TTnNC P. nn THE T'TTNT)TNC. OF THE PROPOSED . PARKS & RECREATION PRIORITIES City Manager Forbes requested that Council Members inform him by Friday, November 27, 1981 of their ideas for long-range Parks & Recreation priorities for the Parks & Recreation Board's consider- ation. OLD LIBRARY BUILDING City Manager Forbes stated that Lake -Sumter Community College is interested in utilizing the Old Library Building as a classroom annex and will contact the City at a later date for a possible negotiation of contract. ELECTION City Manager Forbes stated that Special Meetings must be called for Monday, November 30, 1981 at 5:00 p.m. to prepare the ballot box and for Wednesday, December 2, 1981 at 8:00 a.m. to canvass the vote of the General Election to be held on December 1, 1981. MAYOR'S REPORT Mayor Hoskinson recognized a local Boy Scout in the audience who was attending the meeting as part of his requirements in attain- ing a Community Living Badge. COUNCILMAN POOL Councilman Pool reported that he was in attendance with the City Manager, Public Works Director and Engineer Dick Newman at the Lake Winona waterway to Lake Minnehaha. He stated that Mr. Newman could not recommend an alternative for deepening the canal, since any deepening may undermine the foundation of the bridge. ® CITY 06 CLERMONT MINUTES REGULAR MEETING November 24, 1981 Page 2 VARIANCE: 701-721 E. highway 50 Winn Dixie Shopping Plaza Mr. Richard Reynolds and his architect, Lonnie Peterson, appeared before Council requesting a variance to install new coolers for the Winn Dixie store which would penetrate Five (5) feet into the required Twenty -Five Foot rear yard. Mr. Peterson explained the proposed changes to be made and answered questions of the Council and those in the audience. After extensive discussion, A MOTION 81-155 WAS MADE BY COUNCILMAN POOL, SECONDED BY COUNCILMAN CONLEY AND CARRIED, WITH MAYOR IiOSKINSON VOTING NAY THAT THE VARIANCE IIE APPROVED WITH TI1E FOLLOWING CONDITIONS: 1 The site plan e ollowed as submitted to Council, (-2T The exterior of the build- ing be painted, (3) The landscaping buffer be in conformance to the City Landscaping Ordinance, (4) Noise be diminished by the redirecting of cooling vents, (5) The two Minnehaha Ave. drive- ways be removed and sodded, (6) The dumpsters shown on the site plan on City ROW are to be placed alongside the building with the existing compactor, (7) No certificate of occupancy will be issued until all the above requirements have been met. CLERMONT HOTEL Nick Buttitta, owner of the Clermont Hotel, appeared before Council requesting that he be allowed additional time to renovate the hotel. Mr. Buttitta explained that he is planning to convert the building into five condominium units and will hopefully commence with the project in the Spring for Fall occupancy. After discus- 81-156 sion, A MOTION WAS MADE BY COUNCILMAN THOMAS, SECONDED BY COUNCIL VARIANCE: 915 W. Montrose St. Mr. Roy Grose appeared before Council requesting that he be allowed to construct an addition to an existing utility building. This building would exceed 100 sq. ft., infringing on the required 81-157 rear yard setback. After discussion, A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED THAT THE VARIANCE BE GRANTED. SENIOR CITIZENS COMMITTEE 81-158 A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN THOMAS, AND UNANIMOUSLY CARRIED THAT THE FOLLOWING PERSONS BE APPOINTED TO THE SENIOR CITIZENS COMMITTEE: day Porter_ and Keith Bowie. ORDINANCE NO. 219-C: Building Code City Manager Forbes explained that this ordinance clarifies the requirements of outside disconnects and the requirements for 81-159 plastic pipe when used in plumbing. A MOTION WAS MADE BY I.n —rTTA'AM WnMAS . SECONDED BY COUNCILMAN CONLEY AND UNANIMOUSLY VOTING WAS AS FOLLOWS: Councilman Thomas, aye; Councilman uoniey, aye; Mayor Hoskinson, aye; and Councilman Pool, aye. The ordinance was read by title only. TELEVISION ANTENNA: Resolution No. .ibb Resolution No. 386 states the opposition of the Council to the proposed television tower located three miles south of the City. City Manager Forbes related that Mr. George Hovis stated the owner would be the appropriate person to contact in regard to this project. Mr. Forbes further stated that he has spoken with the attorney for the project and she informed him that a Public ® CITY OF CLERMONT MINUTES REGULAR MEETING November 24, 1981 Page 3 Hearing will be held regarding this matter and that an environ- mental reason for opposing the project would be the most likely factor to sway the idea of constructing the tower at that par- ticular location, because the site has already received zoning 81-160 approval. After discussion, A MOTION WAS MADE BY COUNCILMAN POOL SECONDED BY COUNCIL THOMAS AND UNANIMOUSLY CARRIED TO SEND A LETTER ALONG WITH A COPY OF THE RESOLUTION TO THE OWNER OF THE PROPOSED TOWER STATING THE CITY COUNCIL -S OPPOSITION. PAVEMENT PROGRAM City Manager Forbes recommended that the City consider partici- pating in a research project sponsored by the American Public Works Association titled "Optimizing Pavement Investment." The purpose of this project is to develop a cost-effective strategy for resurfacing urban streets to make the most efficient use of 81-161 limited maintenance funds. After discussion, A MOTION WAS MADE BY COUNCILMAN CONLEY SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED THAT THE CITY PARTICIPATE IN TIME APWA PAVEMENT INVESTMENT nnn.Tarrm rnn A mnTAT. COST OF $1.500. Councilman Conley made a motion that the meeting adjourn at 9:45 p.m. mes oskinson, Mayor Sandra 0. ROZar, C' y Clerk Memo to: Clermont City Council From: City Manager Subject: Weekly Memo Date: November 19, 1981 SENIOR CITIZENS COMMITTEE. All Councilmen should submit the name of one person for appointment to the Senior Citizens Committee at Tuesday's meeting. Names already submitted include! Paul Halstead (Mayor Hoskinson), Mrs. Jackie Ulch (Councilman Thomas), and Arthur Dean (Councilman Conley). Keith Bowie has told me that he would be willing to serve on this committee if nominated. PARKS & RECREATION BOARD. As requested by the Parks and Recreation Board, it would be appreciated if all Councilmen would prepare a list of five (5) long range recreational projects or priorities that they would like our City to accomplish. The Board is presently setting its priorities, and would like this information for their meeting in December. CODE ENFORCEMENT BOARD. On Tuesday, July 17, 1981, the Code Enforcement Board met for the first time. This was an organizational and training meeting iri)which the duties and procedures of the Board were dis- _ cuescd. Kathy Parcell was elected Chairman of the Code Enforcement Board, and Bill McGuire the Vice Chairman. - --' FARMERS HOME ADMINISTRATION (FmHA) Enclosed is a letter from the FmHa stating that we have been approved to become a regei6ient of FmHA assistance. I received a call from Ron Whitfield last week, and he stated that the State Director had been forced to revise the amount of Grant that the City was pro- jected to receive for our sewer project. The reason for this revision is that the State has been ordered to award funds based on President Reagan's proposed cutbacks, (which have not yet been approved) instead of their exist- ing budget resolution. However, it appears that FmHA is willing to give the City a $500,000 Grant, and $700,000 loan at a 12s% interest rate. We should receive a letter of commitment from this agency by Tuesday's meeting. PUBLIC WORKS & UTILITIES. The Public Works Department has been working on the landscaping and sprinkling system at the Library. We are sodding where the dirt continually washes out on the east side of the building. They have also been painting benches and doing maintenance-. work at Kehler Park. Thursday morning a water main broke on East Avenue by the High School and this area was without water for a few hours until repaired by the Utility Department. They have also been flushing water mains and installing new water services. PROPERTY TAX RELIEF. Enclosed is a special bulletin from the League of Cities asking all cities not to support a local option one-half cent sales tax program as proposed by many counties. They state that the County one-half cent sales tax program divides the money through interlocal agree- ments that are weighted heavily in favor of the County. Page 2 Weekly Memo November 19, 1981 LAKE WINONA - MINNEHAHA CANAL. A meeting ban been scheduled with Dick Newman for 10 n.m. on Tuesday, November 24, 1981 at the Lake Winona Bridge on Lake Shore Drive. The purpose of this meeting in to discuss any alternatives that the City Lind homeowners might have to deepen the canal under the bridge. WATER SYSTEM IMPROVEMENTS. The Water Tank in being sandbinnted and painting should begin within the next few weekn. Our water well has been drilled clown to 515'. The drilling is going slowly since we have hit a layer of very hard rock and are only gnining about 1 foot in depth for each hour of drilling at thin time. The water transmission lines are almost completed, with only a small area on Disston and DeSoto Streets to be completed. Our contractors are presently patching streets and driveways, and we are requesting, that all restoration work (i.e., Plants and grass) be completed before work begins on the extension lines. The contractors will be leaving Wednesday night for Thanksgiving, and will be back Monday. SEABOARD COASTLINE RAILWAY (SCL). Enclosed is a letter from SCL stating that they have no plans in the foreseeable futureforabandoning....... the tracks along Lake Minneola Drive. You will recall that we were investi- gating the possibility of acquiring this property as a possible site for a new roadway that would greatly expand the useable property at Jaycee Beach. ECONOMIC COMMENTS. Enclosed is a copy of the "Economic Comments" Newsletter from the Sun Bank. Please note that this Newsletter stales that new home sales for the month of September are at an all time low, and that the unemployment rate is at 8% PENSION WORKSHOP. A Workshop will be held with the Sun Bank on our pension investments at 3:30 p.m. on Monday, November 23, 1981 in the City Manager's.Office. OLD LIBRARY BUILDING. I have received some calls from the Lake Sumter Community College regarding the use of the Old Library Building. They are interested in using this building in order to conduct classes in Clermont, and I will keep you informed on this matter. SPECIAL COUNCIL MEETING. A Special Council Meeting to prepare the ballot box should be held at 5 p.m. on Monday, November 30, 1981 in the City Manager's Office. A Special Meeting should also be held at 8 a.m. on December 2, 1981 in the City Manager's Office to canvas;)the returns of the election and declare the winner. Respectfully, "-I-- D , �- Qdtc� George D. Forbes City Manager GDF:pm Enclosure Attachmon't 1 ry RECEIVED:,",' 1 7 1981 City of Clermont , November 13, 1981 P.• 0.. Box 219 ;Clermont,;.Florida, 32711 h Dear Sir. You are, or have bean approved to become, a recipient of Federal financial assistance from the United States Department of Agriculture. In the case of Paralyzed Veterans of America; et a11Plaintiffs A v. William French Smith, et al, Defendants_, United States District Court, Central District of California, No. 79-1979 WPG, the Honorable William P. Gray ordered the United States Department of Agriculture to notify you that as a recipient of such assistance you are required to comply with the provisions of Section 504 of the Rehabilitation Act of 1973, as amended (29 U.'S.C. Sec. 794), even though the United States Department of Agriculture has not yet issued final regulations implementing Section 504 of the Rehabilitation Act. Section 504•of the* Rehabilitation Act is designed to assure that those who receive, Federal. assistance will not discriminate against . handicapped persons,. It provides in relevant part as follows: °Ho otherwise qualified handicapped individual in the United States '... shall, -solely by reason of his handicap, ;�'`�ba'excluded..from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance." Effective June 3,1977-the Department of Health, Education, and Welfare issued final regulations implementing Section 504 as it applies to `recipients of Federal financial• assistance from that agency (45 C.F.R. Part 84). You may look to the HEW regulation for guidance as to your obligation under Section 504 of the Rehabilitation Act. - r Sincerely, R n ld G. Whitfield 'District Director VI RECEIVEo111.11 �cs� nonda League of Cill..bs STRIKE FORCE for PROPERTY 'TAX RELIEF Post Office Box 1797 Tallahauaa, Florida 32302 (904) 222.9004 ROBERT "BO" DONLY Chairman President Mayor BOB MARTINEZ Florida League of Cities Tampa SPECIAL BULLETIi' — i I TO: Citv Managers, City Clerks FROM: Raymond C. Sittig, Executive Director SUBJECT; One -Cent State -Wide Sales Tax At the recent 55th Annual Convention of the Florida League of Cities in Orlando, the Board of Directors authorized President Donly (commmentsiinionerobtainDngigeneralsfundish a revenueskfromctheoStatesforocal propertyrn- tax relief. The Resolution indicated that the increased reliance on the property tax is an inadequate and inappropriate response to the present revenue needs of local governments. President Donly appointed Tampa Mayor Bob Martinez as Chairman of the FLC Strike Force for Property Tax Relief. The function of the Strike Force is to determine the means by which State government may best meet revenue needs of local govern- ments from State tax sources.. The Strike Force held their first meeting and unanimously endorsed the concept of AN ADDITIONAL ONE -CENT STATE-WIDE LEVY IN THE STATE SALES TAX, where the money would be returned to local governments for property tax relief other uses. lt this as a tax for the people-adh amodern solutiontomtheelongrs eswfairer essential services of local govermaent. The Strike Force urges you not to support a local option one-half cent sales tax as proposed by the�Association of County Commissioners. tate Ass Their program divides the money through interlocal agreements that are''''' weighted heavily in favor of the county. j The Florida League of Cities does support a one -cent state-wide levy with a distribution formula through the current State Revenue Sharing Program. More information will be sent to your city after the next meeting of the Strike Force, scheduled for Saturday, November 21, 1981, in Fort Lauderdale. Mayor BILL EVERS, Bradenton ... Commissioner ROBERT DONLY, Dania ... Mayor VIRGINIA S. YOUNG, Ft. Lauderdale ... Mayor COURTALND A. COLLIER, Gainesville ... Mayor JAKE GODBOLD, Jacksonville ... Councilman TERRY R. WOOD, Jacksonville ... Mayor HOWARD NEU, North Miami ... Mayor BILL Pensacola MayorFREDECORINNEa FREEMAN St. NCE Petersburg WHIBBS Mayor HURLEY Mayor W BAUDD, E. T llahOassee .. Mayor BOB MARTINEZ, Tampa RECEIVED aril`+ 1 7 1981 7' THE FAMILY LINES RAIL SYSTEM 1 • I coo water street.. lacksonvllio, Florida 32202 Telephone (004) 0 "100 P. M. START( Dlnclar al NO Celnle l., sagm d Conl I.M. Pellroed Campony �j. November 12, 1981 26348-1O2-RM. ) Mr. George D. Forbesf City Manager City of Clermont F. o. Box 219 Clermont, FL 32711 Dear Mr. Forbes: This acknowledges your letter of September 9 regarding the City's interest in purchasing certain right-of-way owned by Seaboard Coast Line Railroad Company in the City of Clermont between Eight Street and East Avenue. SCL's Management has no plans of removing the tracks at this !t location in the foreseeable future; however, if and when the tracks are removed, we will consider the city's interest at that time. Yours very truly, Director of Real Estate oast Line Railroad The FamilyLouisville &oNashville RailroadtCo pang GeoCSX rgia, gia, Clinchileid and Weston, consists of Seaboard Company: Point Route Railroads. , kit Mil vo�l/iA®�Yi�,, r� I. �ti�_ "r.�. -. .. November, 1981 RECESSION OUTLOOK WORSENS On October 15, 1081, President Reagan conceded that the Nation was in a light and, lie hoped, short recession. The President's comment reflected the con. clusion which most of the Nation's top economists had already reached. Recent economic reports havo shown widespread weakness in such areas as retail sales, production, factory orders, inventories, and un- employment in addition to the already depressed housing and auto sectors. The question being addres- sed now concerns the potential longevity and severity of this current recession and as yet, no consensus has been reached. GROSS NATIONAL PRODUCT — Real GNP de- clined for the second quarter in a row spins 0.6% in the third quarter, following a 1.6% decline in the second quarter. This is the first time since the 1975 recession that Real GNP has declined for two consec- utive quarters. Estimates for the fourth quarter Real GNP range from a decline of 2.5% to as much as a 7% decline, and most economists do not foresee any sig- nificant growth in the economy until the second half of 1982. The weakness in the economy spread to most key areas during September and October, there- by causing most analysts to become more pessimistic for the remainder of 1981 and early 1982. LEADING INDICATORS — As a further sign that the economy is indeed in a recession, the Index of Lead- ing Indicators declined 2.7% in September. Eight of the ten indicators contributed to the decline indicat• ing the widespread nature of the economic weakness. The index is expected to decline in October though not as steeply. This month's decline was the second in a row and the largest since a 4.0% drop in April of 1980. The index has declined seven out of the last ten months. HOUSING — New Home Sales for the, month of Sep- tember were at a record low, falling to a 312.000 unit seasonally adjusted annual rate. Slow sales raised the unsold inventory of new homes to a 12.3 months supply from 10.2 months In August. Housing Starts fell from an annual rate of 034,000 units in August to 910,000 in September, Since the first of the year, total starts have fallen 45% and single family starts are off 38%. Analysts do not foresee any marked im- provement in the, industry until mortgage rates fall within the 12% - 15% range. AUTOS — October is normally a strong month for the auto industry with buyer interest sparked by new model introductions. However, total AUSo_SaW_in October atedned_241a from October, 1980. New model introductions started off so slowly that dis- counts for 1981 cars had to be applied to 1982 models as well. Fourth quarter production schedules, already at extremely low levels, have been slashed further to keep inventories down. PRODUCTION — Industrial Production, after rising modestly for five months, fell 0.3% in August and 0.8% in September with expectations that we will see a further decline in October. While a drop of 3.25% in auto assemblies was again a large contributor to the overall decline, the weakness was widespread among all industries. Caqpacity Utilization declined further in September to 78.5% from tite August level of 79.3%. FACTORY ORDERS and INVENTORIES — New Orders for Factory Goods declined 0.9% in September following a 1.5%decline in August. Without an 18.1% increase in orders for defense capital goods this figure would have declined 1.6%. Orders for Durable Goods declined 1.8% in September after falling 2.6%u in August. Additionally, Factor v Inventories in September increased 1.190 following a 0.516 increase in August. These increases in inventories, while manufacturers are cutting production, indicate involuntary inven- tory build-up is taking place. Total Business Inven- tories rose 0.7% in August as sales fell 1.0% leaving the Inventory to Sales ratio at 1.43 months. This ratio has followed a rising trend since it stood at 1.37 months in January. SSun BanKS Bank Investment Department (305) 237-4380 UNEMPLOYMENT — The Unemployment rate Jumped from 7.6% In September to 8% in October. This is the highest unemployment rate since Docom- bor, 1975 when the economy was also In a recession. Expectations are that the overall unemployment rate will remain above the 8.0% level through year-end. Total employment actually declined 0.1%in October and the total number of unemployed Increased 500,000 to 8.5 million. INFLATION — The inflation outlook does not look Consumerte as bright as It did Price�ice Index rose a 13.5%annuale socond er. l rate oIn the third quarter, while the GNP deflator stood at 9.4%. This is up from 7.4% and 6.4% respectively in the second quarter of 1981. The acceleration of con- sumer prices reflects increases in almost all major sectors, though four -fifths of the September increase of 1.2% was due to increased shelter costs. Wholesale prices have increased at a much more moderate pace. However, the Producer Price Index jumped 0.6% in October after rising only 0,3% and 0.2% in August and September respectively. MONEY SUPPLY — M1-13 through September has grown at a 4.2% annual rate from the fourth quarter of 1980, well below the Federal Reserve targets of 6% - 8.5%. M1-B adjusted for NOW accounts has risen only 1.1% from the fourth quarter of 1980, also well below Federal Reserve targets of 3.5% - 6.0%. . Recent actions by the Federal Reserve Board indicate that they have eased from their restrictive stance in the face of continued weak money growth and overall worsening economic conditions. After lowering the surcharge 2% (from 4% to 2%) the Federal Reserve decreased the basic discount rate on October 30, 1981 to 13% from 14%. This announcement helped fuel the bond market rally which was already under- way as it was widely perceived as an overt easing move by the Federal Reserve. INTEREST RATES — Interest rates have onto again declined quicker and to a greater extent than general- ly expected as a result of the weakening economy and shift in monetary policy. The overnight rate on Fed- eral funds is now trading in the 13Y2 - 14% range, down from the 18. 18%% range existing 2.3 months ago. The bond market lies rallied substantially and rates over all maturities are noticeably lower. From October 26 to November 11, 1081, the 30 year Treasury Bond has risen in price 11'h points or $115 par been 1.60%Short term Treasury declinend the corresponding yield Bill yields have fol- Ion more than 2.30% over the same period. The Nation's banks, reacting to slower loan demand and lower cost of money, have dropped the prima rate to 17% down from 18% at this time last month. Once more, the concern is that Interest rates may have dropped too quickly, possibly setting the stage for a quick return to higher rates once the economy begins to recover. For the time being, the financial markets seem to be ignoring other factors which pre- viously held them back, such as the large Federal deficit. There is virtually no chance of meeting the Administration's goal of a $42.5 billion deficit for fiscal 1982. Recent data suggests the deficit for fiscal 1982 could be in the $60 - 80 billion range. Lower rates, If sustained, will benefit the economy by allow- ing corporations the opportunity to restructure their balance sheets and perhaps giving the choking auto and housing industries a little breathing space. How- ever, the ultimate benefit to the economy is depen- dent on how long rates stay at these relatively lower levels. While further declines in rates are likely over the very near future, one should not be overly opti- mistic at this stage that the decline will necessarily be long lasting. N P V DI UI A W N W V m G N11 ry n00 bqWv Zm 2 ZL1 YmC �WDDo -. O �0m yo pg nm nmp YC Dp �0 -uZ 4mO 200. 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O L O Z3 .. 0 ON 7,91 ADD Ol AO -O m V 4 :I J DI A v CJ OI A O N N N y V J OOyI OtWli Vt � A A A W (J f.I V J ;' ID W 00J tp � ID lD ID A may+ N N N fNJ O fD M J 0. -� L O IJ O IJ tJ N m N N fD O tp Z m J ID �. ZD O tr ID A O) O N OI -� N QI ut N N N J D DIN W I I J O p m J ... a O W W O O OI O) NA tTN W W N �DN W N -i a O 00 D)J m m O N O O N a Om NO W m 9 co Z t m z 3 p B J Dl o m W D) 0 N m OJ .: e Memo to: Clermont City Council From: City Manager Subject: Clermont Hotel Date: November 19, 1981 Mr. Buttitta will be present at Tuesday's meeting to explain his plans for the Clermont Hotel, and request an extension of time to renovate this building. Please review the attached letters that we have sent to Mr. Buttitta on this matter. Respectfully, George D.'Forbes City Manager GDP:pm Enclosures I ' , CITY OF CL5RMONT P.O. 00% 219 • CLERMONT, PLORIDA 32711 • PHONE 0041334-4081 May 5, 1901 Nick Buttitta 7860 North 46th Street Milwaukee, Wi. 53223 Dear Mr. Buttitta: At the April 28, 1981 meeting of the City Council of the City of Clermont, we had a brief discussion on the status of the Clermont Hotel. It .is our understanding that you have had an engineer inspect this building and that he has found it structurally sound. We have also heard that you .intend to renovate the building into - apartment units. The site of the Clermont Notel is zoned 11-3 multiple family, and its location in relation to Lake Minneola certainly makes it an ideal site for an apartment complex. If the City can be of any assistance to you in this matter, please contact Harvey Nagel of the Building Department. It would be appreciated if you could send to my office a letter on the status of this building as soon as possible. Since the building is presently vacant, with no signs of renovation activity, the City has been considering condemning the building. However, we would like to ensure that you have a reason- able period of time to make any renovations. Thank you for your cooperaL•ion, and I look forward to hearing from you. If you have any questions, please feel free to contact me. Respectfully, George D. Forbes City Manager j CITYDFCLERMONT P.O. BOX 219• CLEH MON r, FLORIDA 32711 • PFION E 904/394-4001 ! September 15, 1.981 Mr. Nick R. BUttitta 118 hall Lane ! Orlando, Florida 32809 In re: 525 liighth Street- Clermont Hotel Dcar Mr. Battlfta: On August 31, 1981, we received a letter from your consultants stating that they are preparing design documents for the Clermont hotel. We are pleased that you are planning to renovate the Clermont Hotel and the City will assist you with any information you may need on this matter. ___ However, it has been one year since the City was forced to close down the _ Hotel due to safety violations, and no work has been performed to date to j rehabilitate the building to meet the Clty's Building and Housing Codes. i Attached is a list of Housing Code Violations that must be corrected before the building can be occupied. i The Building code Inspector has declared the Clermont Hotel an unsafe building, and on July 18, 1981 you were given 120 days (to November 18, 1981) to correct these violations. Mr. Buttitta, if your proposed renovations cannot be completed by November 18, you may appeal to the City Council, acting as the Housing Code Board of Adjustment, for an extension of time. The Council can grant such extensions, but only in hardship cases. You may contact me if you wish to appear before the City Council on this matter. We appreciate your continued cooperation. If you have any questions, please feel free to contact me. Respectfully, George D. Forbes City Manager CDF:pm Enclosures cc: James E. Zirkel Building Official �. Fire Chief CITY OF CI_ERMONT P.O. BOX 219 • CLERMONT, rLOR1OA 32111 • P1101 IE 9041/294 4001 September 17, 1980 Mr. Nick R. 8uttitta 1118 Hall Lane Orlando. Florida 72809 Ite: 525 Iill;htln Street - Clermont Hotel ilear Nr. 8uttitta: 7liank you for meeting with me tact week to dlocunu the Certificate of Occupancy for the Clermont Hotel. We sincerely appreciate your desire to improve the conditions of the Hotel, and trust that the Occupational License and Certificate of Occupancy for this build- ing can be insurd in the near future. The City understands that the following deficiencies have been corrected: "No Cooking" signs posted; cold drink machines have been removed from the first floor hallway; wasbing machines temporarily connected to the City newer line; Oumpall garbage service installed; and the exterior of the hullding liras been cleaned. Ilowever, the gas appliances were not dinconnected as you load agreed. For tills reason we are notifying the Cas Conpany to turn off the gas to this property. 7110 following additional items must be completed by November 15, 1980, 1n order for your Certificate of Occupancy to be approved. 1. A permanent connection of the wanhing maelllnC{ to Lite City sewer lines. 2. inside stairways repaired to code including bnndrails. 0. F(reucape at rear replaced. 4. All gas appliances removed from the building or Installed with safety devices and proper venting according to the Southern Standard Gas Code. 5. Exterior, basement, crawl =:paces and commman interior must be kept clean. 6. Lavoratory installed In front of upstairn bathroom. 1.7. Current license obtained from Lite State of Florida. Nick, I think you understand that the above deficiencies must be corrected r.imply to insure [brit you have a safe and sanitary building. Economically, it will cost relatively few dollars to Insure that the building It, snfe, We appreciate your cooperation, slid I have enjoyed meeting witlr you. When you are nettled in Florida, I'm nure that you wilt be glad that you picked Central Florida TO: CITY MANAGER FROM: FIRE CHIEF SUBJECT: CLERMONT HOTEL DATE: 16 October 1980 On this date at the request of Mr. Lane of the Florida Hotel and Restaurant Commission, I made an inspection of the hotel with him and was admitted to areas of the: building by the manager Karen Jones, that I had not inspected previously. The conditions that we found were atrocious. 1. The attic is inundated with all kinds of trash which is im— pinging on the antiquated knob and tube wiring, creating a serious fire hazard. 2. Sanitary sewage was dripping into the lobby from the upstairs bathroom and a naked child was playing in it. 3. The power has been disconnected since Tuesday, October 14, 1980 for non—payment, and it does not appear that it will.be turned on any time soon. 4. A rear bathroom upstairs is inoperative and the bathtub and commode are full of sanitary waste. 5. The north steps to the rear porch have been removed, and a feeble attempt has been made to block the doorway with some narrow strips of wood paneling. There is no door. 6. The trash and debris under the building is overwhelming. The basement and boiler room are open, and it appears that someone has been living there. 7. All gas appliances have been disconnected except the water heater. The vent pipe on this has charred the wallboard and has no clearance where it penetrates the ceiling. 9. Items 4, 5, 6, 7, 8 and 10 brought to the owner's attention on September 5, 1980 have remained untouched. I have taken pictures of most of these violations. It is my recommendation that this building be posted as unsafe for human occupancy, and condemnation proceedings be started immediately. Robert E. Smy he Fire Chief RES:mm %j Aglow U091i CITY OF CLERMObi T P.O. 13OX 219. CLERMONT, FLORIDA 32711 • PHONE 904/394.4081 Memo to: City Attorney From: City Manager Subject: Clermont Hotel Date: October 1.7, 1980 Attached are letters from myself and the Fire Chief regarding the conditions at the Clermont Hotel. You may recall that initially the Hotel was given until November 15, 1980 to complete seven (7) safety violations. However, as a result of an October 16, 1980 investigation by the State, we no longer believe that the building is fit for human habitation. To make matters worse, the past week the electricity has been turned off to thebuilding -for lack of payment. This letter constitutes official notification that the Clermont Hotel is in violation of Section 11-10 of the Municipal Code of Ordinances regarding unsanitary or dangerous structures, that must be abated pursuant to Section 11-11 of the Municipal Code of Ordinance by filing Condemnation Proceedings in the County Court. Due to immediate problems posed by the Hotel, please insure that the formal Condemnation Procedures are filed in conformance with the State Law and Local Ordinance no later than the week of October 20, 1980. Respectfully, George D. Forbes City Manager GDF:pm cc: City Council Bob Smythe Harvey Nagel Dopartmont of Business Regulation ? $ I Division of Motels and Restaurants CONTROL NUMB0 5 .�F Tallahassee County . Fill. NunbaT ANTHONY NINOS, DIRECTOR Public Lodging Inspection Romrd 01G/I4 ►.%j T'tTt—A owner Sawmills ...... Slrool No izm City C L.7-2 W1 .�►.ir......_ __._ .. _,. _,.... No. Rental Units I i �� I Apmtmonl I,.., I Holol I x I Motol I I Rooming Houso I... OtherMO DAY Yll IN OUT FOR OF Impaction Data I 0 I 1 b I 201 Inspucoon I I I ( NOT CE TO SHOW CnEcuT AUSE Lpl WARNING ^Timm S Y L ii0m wl % �-5 � 1✓Cit , ❑ NOTICE TO SHOW CAUSE MINOR VIOLATIONS IN THE OPERATION OF YOUR ESTABLISHMENT MUST BE CORRECTED BY. MAJOR VIOLATIONS MUST BE CORRECTED BY YOU WILL BE ISSUED A NOTICE TO SHOW CAUSE WHY SANC. ❑ NEXT ROUTINE INSPECTION TIONS SHOULD NOT BE ASSESSED AGAINST YOUR ZNSE A HEARIt.:NG WILL BE HELD AT A TIME AND PLACE TO BE OR DESIGNATED BY THE DIRECTOR. ❑ BY MO DAY YR ITEM DESCRIPTION COMMENTS Major Minor Firo Extingwilhoru ..._ _ -__.. , �7- I�i t� U12L �IQ$ GICTiJJ!1 v I:IJE fZ S �01.1 _942iN I St c ❑ [�V1 C•>tils/Ols4uuYwtt Elovatom _- --_-_ S ❑ ...�... _-ElactdcolOnhdencbs . __ .. wi(Z .) Erb-9:Y-O_I.AI__AT111C- ._�11uLacn F❑ .. © _ _. Firs Hazrvds ... „ .. �--^'� W IT11 [Zr FtJS E,_.. ...... E ❑ ❑ ..._.B._.__ __PubscLighlmg__....___ TrtASlr..a._ftt�tr_ t,.lAm�g._ur��.G.2_ T ❑ ❑ Adoquate Hoaling. Y ❑ j� _._.7 _ _ApPtlanws Properly lne1911od_ —'�t. - iZ£.'l1 o+IL.-CoatGwt--.. CIa%/F._..Lr1141&—P4411- ❑ ❑ OollorlBoforRoom1AJA-LJE.rL.yV1USr-t-L ❑ ❑ __.9 _ t0 Prolwr Locking Dovicos ❑ BuIWmgRopolrlPmntln4 _..____._...__ _I.VIt.9td4-lU-atftl�AL.L.�. OE.-ateAtfLF/ PbrUT _ LAVALarL.�._Irl_j�tJ�lLoorl_C:dY1.L.- 13. Tollols/Bathrooms Doslgnatod S ❑ ❑ 1Hot/Cold Wator ProvIdod A ❑ ® Bodding Moms .. hl.il?aSZ�r_.1L ��rial.-3:�1�U2J-4.A---. I ❑ ❑ Housohold Furnliginl;s _y+,Lp'[C2L;�: T ❑ [� _I6. _ —t7 Plumbing__ _. �� Ott4E._�LvuP tJ.(� LS_�n1+Gr3._UR A ❑ 6 LlghtlngNonlilalbn T ❑ SeraoN LCAln cj—ar(71Ac-C _W.Un�l�l—_G11EIAJS,,, OI ❑ R Vermin Control ��. ��s--�ittIAG�4+� I L/� t{„'— -4 N ❑ ❑ 21. Cleaninoss/Drainago ❑ _ z. Gadwgo and Roluso -)ZI-.LOOT .ArLCA4<<.- -4 FZr-U'C 624.1--"vul 23. Sowmago or Disposal 5ystom ❑ El2i 25. _License Guost Rogistor ❑ ❑ 6. Room Palo Schodulo (DBR 206) ❑ 27 Room Rates Postod G E ❑ N ❑ (0 ❑ 26. Falso or Mislaadinq_Advoni _omont 29. OIJw Unsanitary/Hazardous Conditions E ❑ ❑ 30. 509.111. 151_161 Postod Prominantly _ R ❑ ❑ A L E]❑ ❑ ❑ 31. 32_._—_—____—_.._.._. Sncurity Deposit_----_ ❑ ❑ 33. rnuuFu'ra, Intt1_�C.n 1 iAr kInt.t,,1; nn,r. nUM1, r:nvlln,A' r. nl rllllrl... rnrrlr Irnl IAa VA USDA•FniHA Fnfnt rnn1A 1940.1 REQUEST FOR OHLIGA'f IUN OF FUNDS INSTRUCTIONS TYPE IN CAPITALIZED ELITE TYPE IN SPACES MAR XF.D ( L.L_I_11. Complete Ilen+s 1 IM1tu 27 e0n a0011ca01n Il41ns 20 Ihru 40. Sae pMI. 3'Fabs 2 504Ces, iSN-N 1. CASE NO, 51 Cnw09 10 5©3 I -1 1 f lr0,mlra n/Irea noun I I (Irinnna 01/ter UnlY) 0 19 I 5 1010 2. BORROWER NAME 3, NO, NAME FIELDS C I I ITIYI I0IIr1 ICILIEIRIMIOINITI I I I (1) 11 11, 2. ur 3 tnnn Ilan 2! 4, STATE NAME � 121 CILIOIRIIIDIAI II.LI�LI_J_I 5, COUNTY NAME (3) L A H E GENERALSORROWER LOAN INFORMATION _ G. RACE/ETHNIC CLASSIFICATION 7. SEX CODE 1 = Maio 4 • or9wnentinn•Mmn Owned 2 °Ferrule a°Or'Jal,ituliun• remalu Ownctl I - Whito 2 • Dlatk 3-Al/AN 4 • NlfPanlC 5 • A/PI 6 3 • Family Unit 6 ° Public Many 0. MARITAL STATUS 0. VETERAN CODE 10. CREDIT REPORT It, DIRECT PAYMENT 1 • Murrlatl 3 • UnmurriaU 1 ' County 011icu 3 • No 2 = SoPnr".d 2 1 • Yes 2 -No 2 1 = Yes 2 ° No 3 2 ° Finance Willa 12. TYPE OF PAYMENT 13. FEE INSPECTION 14. INTEREST CREDIT 15. COMMUNITY SIZE 1 • MOnIItIY 3 = SOmlannual 1 ° Yes (SFII A A1171 Only) l • 10,000 ni lust (,4V/I,b 2 2 = wally d • Oumte'ly i 1 • Yes 2 ° No 2 ° No ° Ovcr )0,000 All ll OulYl COMPLETE FOR OBLIGATION OF FUNDS 16. TYPE OF ASSISTANCE 17. PURPOSE CODE 10. TYPE OF FUNDS 19. UARANTEEDOAN 1=ouaranlocd fCnrnPirlr• it Item IN '2 = Insurcn r.'9unls 1/ 20. TYPE OF ACTION 21. TYPE OF SUBMISSION 1 = UUIi)at iol, only 3 - CunCcl inn nl OUligal ton 1 Intl l,tl (li nlrr Codr 2 (/uu h,rerl moll loon na,ueinlrrl I 2 v Ohl NallOrl/ChCCII Rcuucst I 2 ' Subsan Uenl le(tll Crrvlll .4alr nr A°a lulll(nlll 22. AMOUNT OF LOAN 23. AMOUNT OF GRANT 24. AMOUNT OF IMMEDIATE ADVANCE $ 1 �71010 0 000 g 00 00 $ �LI_ 000 2'.. DATE OF APPROVAL 26. INTEREST RATE 27. REPAYMENT TERMS 1,10 n VR - - 1 2 5 0 01 (%6) q 0 rn n. e/ 1".") COMPLETE FOR SINGLE FAMILY HOUS NG ONLY 28. INCOME CATEGORY CODES 29. LOW INCOME LIMIT -MAX. 30. ADJUSTED FAMILY $ $ INCOME 1 •Vary Low 3 ° Moderate O D2ntl D D D 2= Le. 4= Above Moderate 31. R. E. INSURANCE 32. R. E. TAXES • tat YEAR 33. R. E. TAXES • YEAR 34. N LE IINBLE LLMENT - N S b S $ I.0 0 60101 0101 0 0 35. TYPE OF UNIT 36, DWELLING CODE I ° Farm Tract 1 ° Build 3 n Purchase Old 5 ° Repair 7 = Rolinan-mmair 2 ° Nen•Ferm Tract 2 ° Purchase Naw 4 - Relinanca 6 ° Purchase Old-RaPa lr COMPLETE FOR MULI IPLE FAMILY HOUSING COMMUNITY PROGRAM AND BIOMASS ENERGY 37. TYPE OF APPLICANT 38. PROFIT TYPE 1 ° Intlivitlual 3 = corpofut 1Pn 5 =Assn. of Farntars 7111111 2 =Partnership 4 - Public 9ody 6 -organ. of Farm Workers 1 =Full Profit 2 ° Limited Profit 3 • NOm Plolil COMPLETE FOR EM LOANS ONLY COMPLETE FOR CREDIT SALE ASSUMPTIONS ONLY 39. DISASTER DESIGNATION CODE 40. TYPE OF SALE 1 = Credit Sale Only 3 ° Credit Sale/Subsemlanl Loan (tire FNI) .. ... 2 - Assumption only 4 ° Assumption/Subsononnl Loan ,. �..,..� roan., IRrv. 5.v.611 ORI13INAL•9orrawbr'sU romer Memo to: Clermont City Council From: City Manager Subject: Winn Dixie Variance Request Date: November 19, 1981 Mr. Reynold's architect- has submitted revised plans on the remodeling of the Winn Dixie Plaza. In the new plans, the architect has placed the dumpsters on the City R.O.W., and also closed two driveway openings on Sloxam Avenue. Please review the attached memo from the architect (enclosed) and the City Staff's previous correspondence on this matter. A copy of the new site plan is attached. Respectfully, George D. Forbes City Manager GDP:pm Enclosure wns'r Poi: VARIANCE DATE: OCTOBER 1, 1961 OWNER: RICHARD R. REYNOLDS, TRUSTEE APPLICANT: RICHARD R. REYNOLDS PROPERTY: LOTS 300 THROUGH 307 SOUTH OF HIGHWAY 50 WINN DIXIE PLAZA LOCATION: CORNER721 OF HIGHWAY EAST AIG50 AND BLOXAM 70NING: C-2 REQUEST: FOR FIVE (5) FOOT PENETRATION INTO THE REQUIRED TWENTY-FIVE (25) FOOT REAR YARD COMMENTS: The rear yard behind the Winn Dixie store is presently thirty (30) feet, and Mr. Reynolds is requesting permission to construct a ten (10)_foot _ ._ addition to the rear of this store and to the old Sun Bank area in order to install new coolers for the Winn Dixie store. This would leave a rear yard behind the Winn Dixie building of only twenty (20) feet, which would create the fol.lowing problems: 1. BUFFER STRIP AND TRASH. The rear of this building is already too close to the residential properties located across Minnehaha Avenue. This has created many problems, whichhave never been completely resolved for these neighbors, as follows: a. Or. Reynolds has never maintained the buffer strip on Minnehaha Avenue as required by his site plan. Attached are letters dating back to 1976 requesting that a landscape buffer be installed. On two occasions (the last less than a year ago) Mr. Reynolds planted small shrubs, but they have all died. b. Trash from Winn Dixie and other stores blowing onto residential lawns has been a problem ever since this shopping plaza was bui IT. This problem is further intensified by the lack of a buffer strip and proximity to abutting residential properties. Attached are letters from as far back as 1977 discussing this problem. I have had many meetings with Mr. Reynolds and repre- sentatives of Winn Dixie on the trash problem, and in the last few months (particularly since they have been working on plans for the expansion) there have been no major problems at this location. However, on the original site plan for Winn Dixie the dumpsters were enclosed and screened. Winn Dixie changed this arrangement a few years ago and moved a compactor for ide. paper into the screened area and the dumpster was left outs RICHARD REYNOLDS VARIANCE REQUEST Page two 2. OFF STREET LOADING AND UNLOADING. Because of the lack of room in the Back of tie s upping center, s ace for loadin and unloadin has always been a roblem because of the short distance behin the stores. T e origins r voway openings onto tinnehaha Avenue were not wide enough for all the truck traffic and the curbs and grass were constantly over- run by true s. Since tat time the driveways have been widened to the point where they no longer meet the City's standards, and trucks still overrun the curbs, only not as often. This problem is caused by the tight turn radius, since there is only thirty (30) feet behind the building, excluding the space occupied by the loading docks. The load- ing docks have been damsMin' ed manytimes by trucks, since there is already inadequate space ben nd nn Dixie. 3. CONCLUSION. The present Winn Dixie shopping plaza already has too s ort a rear yard, and an inadequate buffer strip. This has caused problems of unsightliness and trash to the abutting residential proper- ties. In addition, the large driveway openings on Minnehaha Avenue and the loading docks are still damaged by trucks due to the short distance behind the building. All these problems would only be intensified if this variance were granted, unless major changes were made. The only manner in which the above mentioned problems might be overcome would be to require the, west - three driveways from Minnehaha Avenue to be closed and a six (6) foot tall shadow-box buffer fence installed behind the entire shopping area. We could then require a one-way traffic flow of trucks, using Bloxam Avenue as an entrance and the far east driveway on Minnehaha as an exit. ZONING ORDINANCE. The City Zoning Ordinance states that variances can be issued when they are not contrary to the public interest, and when, owing to conditions peculiar to the property and not the result of actions of the occupant, a literal enforcement of the Ordinance would result in unnecessary and undue hardship. In granting any variance, the Board of Adjustment may prescribe appropriate conditions and safeguards. Respectfully, George'D. Forbes City Manager GDF/mgg F2E -EIVED �I�'J 17..r1�31� Cuhaci & Peterson. Architects, Inc. 200 Motcall Building, 100 S. Orange Ave., Orlando, Florida 32801 (305) 422.4076 16 November 1981 City Manager City of Clermont Clermont, Florida 32711 Re: Winn Dixie Shopping Center Corner of :Iwy 50 and Aloxam Dear Sir: Further to a recent request by Mr. Reynolds, I am pleased to submit the enclosed copies of Site Plan and Front Elevation for review and approval by the City of Clermont. With this letter I would also like to clarify the following. several items and point out that an approval of the site plan cai11 he understood as an approval of these items also: 1. please review the front elevations regarding compliance of the Winn Dixie sign with City regulations; all other sign changes will fall under separate permits. 2. please note that in order to comply with the City's requirements of closing two access drives on to Minnehaha and of malting the service drive one way to the east, we will have to construct a covered loading dock for Winn Dixie which will project 12'-0" from the Winn Dixie rear wall. This if approved will require a slight adjustment to the varience wording. 3. the bumpers indicated on the site plan are 8" diameter steel pipes approx. 3'-6" high which are installed for the protection of the building from unsightly damage; being a site related item, I understand that their protrusion beyond the revised building setback line will not be a problem. 4. please note the revised location and enclosure of two dumpster containers; although located on city property these dumpsters are fully screened by a fence and land- scaping; the vision triangle maintained is thirty feet in either direction from the intersection as indicated Edward J. Cuhacl, OAA, OAC, MRAIC Lonnie O. Peterson, AIA, NCARB cart. .. ., �sl Anssle�®Illsri® City of Clermont -2- 16 November 1981 Re: Winn pixie Shopping Center on the drawings. Should you or your staff- have any questions or comments on any of the above, please call me at your conv-nience. S .ncerely n ie G. P erson Vice President LGP/ams Cc: R. Reynolds. Encl: ' m > G) r— m U C r• z 7� G01 DE y � A o m =I m / nv ' 1 j Dom zA � �oz n z mo X A -nz. z. NnQ $ jm rorrn - i 1 "✓`1t z3. f1 .� D m nos UN -17 m� V -1N rorno 70 ❑1 � y�N=y pZbO =; � b z -i AQm 21 \� 20 .. .. _:. - �. ,. �... �• lratititt@IAli�l ;:. .:. V ,. Memo to: Clermont City Council From: City Manager Subject: Amendment to Chapter 5 - Buildings, of the Municipal Code of Ordinances. Date: October 21, 1981 Enclosed is Ordinance No. 219C which amends Chapter 5, Section 5-7, Amendments to National Codes, as follows: A. Exceptions to National Electrical Code. Exceptions 1 through 6 are already part of our existing Ordinance. Excep- tion 7 is necessary to clarify the fact that service disconnects are required on the outside of buildings. This is necessary for safety reasons to allow our firefighters an easy access point to turn off the electricity of a burning building. Section 230 of the Electrical Code presently allows disconnects to be installed either on the inside or outside of the building, as long as they are readily accessible. Most cities in our area have interpreted this to mean that dis- connects will be installed on the outside of buildings unless an inside discon- nect is necessary for security or safety reasons. Most disconnects are now on the outside of buildings, but we believe that this amendment is necessary to clarify our code. n. Exceptions to Plumbing Code. Eep xction No. 1 is already a part of our Code of Ordinances. Exception 2 requires Schedule 40 Pipe to be installed when plastic pipe is utilized. This has been a requirement of the City since 1971, when this exception was first placed in our Code. however, when revisions were made in 1978, this exception was inadverdently left out of the Code. We have recently discovered this situation and wish to again formally insert this provision in our Code of Ordinances. This.represents no change from our present practices. Schedule 40 Pipe is thicker pipe and meets what we consider the minimum thickness and durability necessary for service lines. Respectfully, George'/��s City Manager GDF:pm CITY OF CLEIWORT CODE ORDINANCES No. 219-C AN ORDINANCE UNDER THE CODE OF ORDINANCE'S OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, AMENDING CHAPTER 5 S15CTION 7; REPEALING ALL ORDINANCES IN CONFLICT ❑ERG - WITH; PROVIDING SEVERABILITY; PROVIDING FOR AN EFFEC- TIVE DATE; AND PROVIDING FOR PUBLICATION. THE CITY COUNCIL OF THE CITY OI' CLERMONT, FLORIDA HEREBY ORDAINS THAT: SECTION 1. Chapter 5, Buildings, Section 7, of the Clermont Municipal Code of Ordinances is hereby amended as follows: I. Amendments to national codes. (a) Article 310-5 of the National Electric Code is hereby amended to read as follows: (1) Minimum size of conductors. Whether solid or stranded, conductors shall not be smaller than No. 12 copper. All aluminum wiring is prohibited, except that No. 6 or larger may be used between the meter and the panel. Exception No. 1: For flexible cords as permitted by Section 400-12. Exception No. 2: For fixture wire as permitted by Section 410-23. Exception No. 3: For fractional hp motors as permitted by Section 430-22. Exception No. 4: For cranes and hoists as permitted by Section 610-14. Exception No. 5: For elevator control and signaling circuits as permitted by Section 620-12. Exception No. 6: For Class 1, Class 2 and Class 3 circuits as permitted by Sections 725-16, 725-33 and 725-40. Exception No. 7: For signaling circuits as permitted by Section 725-16, 725-33 and 725-40. (2) Article 230-72 of the National Electric Code is hereby amended as follows: Exception No. B. The service disconnecting means, if residential, shall be installed on the outside of the building. The disconnecting means on commercial build- F _ ings shall also be installed on the outside of a build- ing, as near the point of entrance of service wires as possible, considering the type of building and accessi- bility in case of fire. Service disconnecting means may be installed on the inside of the building if approved by the Building Official, and only if neces- sary for fire or security reasons. t ® ® R CITY OF CLERMONT CODE ORDINANCES No. 219,C (b) Section 504 of the Southern Standard Plumbing Code is !' her.oby amended to read as follows: Exception No. 1: "No hub" cast iron is allowed when i properly installed on firmly tamped ground and supported horizontally by brick or concrete supports.` Exception No. 2: The only PVC pipe allowed will be Schedule 40 DWV NSP or 1120 Schedule 40-CS272-65 DWV, or its equal. 40 Schedule PVC used for drinking water supply must be stamped NSP. Orangeburg pipe is not allowed. Asbestos cement pipe may be used only for water service connections. SECTION 2. 1 All Ordinances or parts of ordinances in conflict herewith are repealed. SECTION 3. I" Should any section or part of this section be declared invalidby;. any court of competent jurisdiction, such adjudications shall not apply or affect any other provision Of this Ordinance, except to the extent that the entire section or part of the section may be insep- arable in meaning and effect from the section to which such holding shall apply. I SECTION 4. This Ordinance shall be published as provided by law and it shall become law and shall take effect immediately upon its Second Reading. and Final Passage. , First Reading this day of 1981. Second Reading this day of , 1981. PASSED AND ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA TIIIS DAY OF , 1981. C►TY OF CLEN(ONT CODE ORDINANCES No. 219-C APPROVED BY MR T11IS DAY OP , 1901. CERTIFICATE Or PUBLICATION I HEREBY CERTIFY that a certified copy of the foregoing Ordinance No. 219-C was published on the day of , 1981, in a newspaper of general circulation located within the City of Clermont, as required by Florida Statutes 166.041 (3) (a), said date of publication being 14 days prior to the Second Reading and Final Adoption of the Ordinance. Sandra O. Rozar, City Clerk REQUEST FOR: VARIANCE DATE: NOVEMBER 9,1981 OWNER: ROY GROSE APPLICANT: ROY GROSE - PROPERTY: LOTS 1, 2, 3 BLOCK 96 LOCATION: 915 WEST MONTROSE ZONING: R-3 PROFESSIONAL/RESIDENTIAL REQUEST: Mr. Grose wishes to construct a 12 x 24 carport and second story addition to a non -conforming utility building. COMMENTS: The City Zoning Ordinance allows utility buildings to be con- structed in the rear yard of a building as long as the square footage of the building is 100 square feet or less, and the building remains at least thirty (30) inches from the property line. Mr Grose's existing utility building is 168 square feet, and he is requesting to construct a carport and second story addition over the carport on his utility building. Respectfully, George D. Forbes City Manager GDF:pm i PLEASE PRINT OR TYPE TO THE ZONING BOARD OF ADJUSTMENT Jo THE CITY OF CLERMONT, FLORIDA APPLICANT IIAIIE:� �CLG� --Cr ADDRESS:�r Gentlemen: (laving posted the necessary 525.00 appeal fee with the City Clerk, I hereby make i application to your Board for relief from a decision of the Building Official of the City of Clermont, whereby I was refused permission to: Repair ( ), Add to (7Q, Alter ( ), Construct ( ), Move and Place ( ), a (sign) building on 1dt/s 3 �Z - ( c�c Block %6 Subdivisions;Lj P) f,, Address I l ley Sr ,Zone Section of Code /i IXUII - ni'3 - 3' Rn_a2 in the City of Clermont, Florida. The reason given by the Building Official for the decision in refusing to issue a building permit is: /kj cop 70 �T PRO 'Po O /S��kNS /NOl FN r *LIk-rE kz.c�u,�7/.��ir�NiJ d� My appeal to your Board is based on my contention that this ecision creates a hardship on me for the following reason, or reasons: � //¢c.e w h v�� 0"";1 4 �Jh,a Ii✓ lI S/77�%000n �rP 2ff n L °J N Seven (7) copies of all necessary floor plans, plot plans, and other pertinent infor- mation are attached hereto, on paper size 811" x 14" minimum size. I submit that I qualify for this variance because I have an exceptional and unique hardship on my particular parcel of land that is not shared by property owners in my area.. A strict application of the zoning ordinance deprives me of the reasonable use of my land and the granting of this variance will not alter the essential character of the area. I have been notified that this Variance Application must be filed with the City Clerk no later than 5:00 P.M. on Friday, two (2) weeks prior to the Council meeting at which time Variance will be considered. I also.understand that when any variance is granted, construction of the structure must be completed within one year from date of grant. Date: /0- 6 - 8 / Very truly yours, 5/17/77 CITY OF CLERIV ONT P.O. 00X 219 • CLERMONT, FLORIDA 32711 • PHONE 904/394.4081 November 16, 1981 Subject: Variance Request Dear This letter is to inform you that a Variance request has been made as described on the attached notice. The City notifies all property owners within 150 feet of a Variance request to ensure that our citizens are made aware of any zoning changes that might affect them. The attached request will be heard at a public hearing on Tuesday, November 24, 1981 at 7:30 p.m. in the City Council Chambers located at 882 Desoto Street. You are invited to attend this public hearing to express your views on this matter. By working together, we can make Clermont a better place to live and work. Thank you for your consideration. Sincerely, George D. Forbes City Manager GDF/mgg PROPERTY OWNERS WITHIN 150 FEET GROSE VARIANCE Lots 7 & B Block 96 City Blocks Ouida R. Crozier P.O. Drawer 6 Lot 9 Block 96 City Blocks Dorris M. Sbphany 967 West Montrose Lots 4, 5 & 6 Block 96 City Blocks Lenora H. Mahnke 756 West Avenue Lots 10 & 11 Block 95 City Blocks Beulah Ferguson P.O. Box 705 Lots 11 & 12 Block 95 City Blocks Ira Ayers 434 Minneola Lots 6 & 7 Block 95 City Blocks B. W. Beverly 952 West- Montrose Lots 4, 11, & 12 Block 95 C. E. Sullins 926 West Montrose W 100 feet of S 100 ft of Block 92 Larry Ogden 319—Semitte4a Street 818 (nonfrose- Lot 17 Block 91 City Blocks Nicholas R. Reining 719 West Avenue Lot 17 Block 91 City Blocks Elwood Barnes Route 11 Brewerton, N.Y. 13029 oll t N cl o� F 3 O i At. o � ti a' 3 0 `.c . {J�lVoNO j .l.�odL+�YQ 4' ccue,M/e LK -- 1 S0, 00' N N y W O VUUU3 a. v woos F�tal•'tE IL.I I8.lo' U •-•-�5� �L1E SYC�z`! 7.`d'K 4,0' W/PORG4 21.1' 0 ,o a - CL;�.R1�101..1'T, AS GZECdRDED 14.J. PLAT BOOK 8, P/�G� �� _IC GZEGORDS OK L6YGE COL(L lT�f �1-OR1�4 ®= FOUL177 COLJ'GGZEYE h'(OI.-.IU NiE'I...IT SURVEY >-OR; GZbY 6,. ROS'E BEN BLACKBURN 81 A330 IATESfINC: �cG'LT� �IEO C�jRGzEG`I- • P.O. BOX 953' EAST HIGHWAY 50 • CLERMONT, FLORIDA' 1' 3tT11 ►N. 904 394-6169 -. A DIV1f10N OP GEE k JENSON ENGINEERS•ARCHITECTS-PtaNNERSING 2019 OKEECHOBEE BOULEVARD WEST .PALM BEACH. FLORIDA.33409 y aJ �c - DESN:NED DIIAWN CNECK[D JW NO. R LI. t✓1� D1IAKING NO NO. fCAI[ A�►ROVED FIL[ No. :BEIJ,:rBI_AGKC3l IF:1-1 PLS_ ZIcLZ DAT[ 3/is�(311 :3011 1F3a Gt_.q Memo to: Clermont City Council Vrom: City Manager Subject: Participation in Pavement- Program Date: November 19, 1981 As we discussed during our Budget Workshops, the City should prepare a ten (10) year street maintenance program for the Council's review. Our Public Works Director is presently preparing an inventory on the con- dition of our City streets. Once this inventory is complete, we would like to select a consultant with a great deal of experience in street recondi- tioning,and a testing firm to analyze the base of streets that we believe may have base or structural problems. In addition to this effort, it may be in the City's best interest to par- ticipate in a research project sponsored by the American Public Works Assoc- iation (APWA)titied "Optimizing Pavement Investment." The purpose of this research project is to develop a cost-effective strategy for resurfacing urban streets to make the most efficient use of limited maintenance funds. A copy of the research project is enclosed, and by being a sponsor of this research (total cost estimated at $200,000), the City will be able to serve on the Advisory Committee and review all project materials. audiovisual program for inspectors will also be supplied to sponsors as weell l as work- shops to train inspectors. The cost of sponsoring this research is based on our City's population, which would be $1,500 for the City of Clermont. It should take about 18 months for this research to be completed. I would recommend that the City Council authorize our participation in this project. Respectfully, George D. Forbes City Manager GDF:pm Enclosure AMERICAN PUBLIC WORKS ASSOCIATION Research Foundation Proposed Project 81.1 OPTIMIZING PAVEMENT INVESTMENT The APWA Research Foundation, Insiltutc for Municipal Engineering, and the Institute for Transportation are jointly sponsoring a project to develop a cost-effective strategy for the resurfacing of urban streets and highways. Methods presently used by most agencies are subjective; they depend upon complaints or public perception, or else the agencies strive to rebuild the "worst Streets or worst highways." In the United States the value of ilia Investment In the street and highway system Is estimated by former Secretary of Transportation, Nell Goldschmidt, to be one trillion dollars. The average expected life of pavements varies from 20 years for asphaltic concrete to 40 years for Portland cement concrete pavements. Yet, as of 1977, the most recent year of record, total maintenance expenditures totaled only $8.8 billion, which Is less than I % of the system's total value, No system can maintain its usefulness at such a low level of in- vestment for maintenance. A recent study for the U.S. Department of Commerce also highlighted the problems of Investment In the na- tion's public works system. The study found that these expenditures by all levels of government remained almost constant over the past several years and that new construction, rather than maintenance and rehablllta- lion, had the highest demand upon available funds. Thus, it Is Incumbent upon all public agencies to make the most efficient use of limited maintenance funds available to retain the serviceability of this key portion of our public works Infrastructure for the benefit of tax- payers, who use these roads to get to work, school, and market, and who expect them to be available for fire equipment and other emergencies. Also, the American Public Works Association has established as one of its objectives for the 1980s, development of methods and techniques for inventory of public works systems and how to determine their value and needs. Accomplishment of this pavement management project will provide a model for use by the Association in Its evaluation of other key structures and facilities. One economic approach being developed by state highway departments for use. on rural roads, and by at least one large municipality, showspromise of reducing total annual costs. It utilizes a method to determine the pavement condition and sets a level of service In terms of cost of future maintenance to the agency and costs and loss of service to motorists, Thus, to provide the highest level of service, roads that require minimum levels of surface rehabilitation, such as sealcoals or thin overlays to prolong their useful service, are given attention first. This keeps them In good condition and extends their useful life at minimum cost. Meanwhile, the roads in bad condition are patched as necessary until they are scheduled for major rehabilitation. Using this strategy, the Municipality of Ottawa -Carleton. Ontario, reduced Its annual expenditures for major sheet surface rehabilitation, even though Inflation Increased greatly during the past five years. While this strategy may not be "the best," It represents one of the alternatives that the study will Investigate. The United States Army Construction Engineering Research Laboratory (CERL) developed in 1973 a pave- ment evaluation program for use on airport runways. This system has been adopted throughout the air force as a means of scheduling runway pavement rehabilitation. The system has been adopted by at least one major public airport. In 1977, In response to requests for maintenance criteria for streets and paved areas at U.S. Army Installations, a similar program was initiated called PAVER. The program has been fully developed and Is near the end of a one-year evaluation at Fort Eustis, Virginia, The system depends upon a visual evaluation of pavement distress to develop a rating for the pavement. PAVER can be manually implemented, and a computerized version has been developed and tested. The PAVER program has been evaluated by APWA staff and an ad hoc committee of APWA members with special knowledge and expertise In pavement management needs of local agencies. There Is consensus that the PAVER program can be transferred to local government, and that PAVER is the correct starting point for developing a pavement management system for local agencies. Copies of the complete research proposal to transfer the PAVER system to local government are available upon request from the APWA Research Foundation. In brief, the project will validate formulas and factor ms used In the PAVER system and Identify modifications needed by local agencies. The Implementation and operation of PAVER costs will be confirmed. Compatibility and extent of local data bases with respect to PAVER will be determined. At least four demonstration sites will be selected to monitor and evaluate the im- plementation of the system. Results of the project will be contained In a series of manuals prepared for management, engineering, field Inspectors, and computer services. 1 �+ Each sponsor of the project will appoint a representative to serve on the project Advisory Committee. Com- mitiee members will be responsible for reviewing all project materials and advising project staff as to their ap- plicabllity and usefulness to the sponsoring agency, Workshops are planned to train field inspectors of local agencies. An audiovisual training program for Inspectors will be supplied to project sponsors. The project will be conducted by the APWA Research Foundation. Individuals and universities will be re- tained as consultants to the project so that all issues can be fully explored and the system will be compatible with the needs of agencies responsible for urban street and highway systems. The estimated cost of the study Is $200.000. It Is expected to take approximately 18 months to complete. The value to the utilizing agency should be evident very soon after adoption, Public works officials will have a complete priority list of streets to be resurfaced with a tested methodology to reveal the future costs to the agency and the using public if a particular strategy is used or if alternate programs are adopted, Agencies will be able to assign a value to the consequences of deferred maintenance and will be able to defend their rationale for selecting one street over another for maintenance repair and assure the public of the best value received for the expenditure. If funds are not available to provide required maintenance levels, the resulting costs of inade- quate drainage, crack sealing, and so forth will be readily available. Agencies sponsoring this project will benefit directly by being able to make their specific needs and concerns known to the project staff. In addition, by obtaining all material as It is produced, they can begin structuring their existing programs to Implement project results expeditiously. A funding form Is attached, which lists the cost of sponsorship by agency population. Please return the form by October 1, 1981, Indicating the degree of Interest that your agency has In sponsoring this project. The pro- ject will be started as soon as the APWA Research Foundation has received sufficient commitments for re- quired funds. Cooperatively sponsored research through the APWA Research Foundation Is an Important means of achieving needed research at a fraction of Its total cost. Through cooperative research, agencies have the op- portunity to meet their research needs effectively at a relatively low cost to the individual agency. (Please Complete and Return) FUNDING FORM APWA RESEARCH FOUNDATION The 0 la 10 Is not Interested In funding those projects. (Name of AgencylOrganizatlon) (Approximate Service Population) Proposed Project 81•1:OPTIMIZING PAVEMENT INVESTMENT Date When Dale When Funds Please Send Amount, Finn or Tentsllve? Decision Can ee Made? Are Available? Complete Proposal. i Proposed Project 01.2: DESIGN CRITERIA FOR VEHICLE FACILITIES Date When Date When Funds Planes Send Amount* Firm or Tentative? Decblon Can ee Mede? Are Available? Complete Proposal. f • (see funding schedule below) Contingent upon support being provided by other local, state and provincial governments and public agencies of the United States and Canada; and other organizations, I submit the commitment Indicated above on behalf of the government/agancy which I represent. It Is understood that the funds provided will be expended In accordance with the project outlined In the Pro• posal, and that the project as described herein will not be Initiated unless sufficient funds are committed. In the event that fun. ding Is below the scheduled amount, the Research Foundation, with the concurrence of the Project Steering Committee, may restructure the project to retain salient objectives to the extent possible. When funds are available, upon recommendation of the Project Steering Committee, the Research Foundation Board of Trustees may authorize an increase In the scope of the work and budget necessary funds. Excess funds will be returned to sponsoring agencies In proportion to their commitments to over. funded projects. BY Signature (Print/Type) Mailing Address City/State ZIP _ Telephone: Area Code I Number Please complete and return this form to APWA Research Foundation ATTN: George Hinkle 1313 East 60th Street Chicago, Illinois 60637 312/947.2540 -• Funding Schedule The following schedule of agency sponsorship fees for each project has been established: Population Amount 1,000.000 + $8,000 500.000 — 999,999 6.000 250,000 — 499,999 5.000 100.000 — 249,999 4,D00 50,000 — 99,999 3,000 25,D00 — 49.999 2,000 Under 25,000 1.500 I Chapters $1,500 States 5.000 Counties — same as above using one-half of Its population ,: FIRM & TENTATIVE SPONSORS Research Foundation Project 81.1 "Optimizing Pavement Investments" Aberdeen, Washington Abilene, Texas Laverne, California Ann Arbor, Michigan Lee County, Florida Leon Valley, Texas Arlington County, Virginia Bloomingdale, Illinois Little Rock, Arkansas Charlotte, North Carolina Lodl, California Livonia, Michigan Cherry Hill, New Jersey Chicago, Illinois Long Beach, California Davenport, Iowa Mankato, Minnesota Maple Ridge, British Columbia Davis, California DuPage County, Illinois Medford, Oregon Elk Grove Village, Illinois Methuen, Massachusetts Mitchell, South Dakota Evanston, Wyoming Fayetteville, Arkansas Moncton, New Brunswick Fergus Falls, Minnesota Montebello, California M Fresno, California oorehead, Minnesota New York -New Jersey Chapter of APWA Gainesville, Florida Norfolk, Virginia Green County, Ohio North Las Vegas, Nevada Greensboro, North Carolina Oakland, California Harford County, Maryland Overland Park, Kansas Hawaii County, Hawaii Oxnard, California Hayward, California Seattle, Washington _ High Point, North Carolina Hillsboro/'t FI South Gate, California oiun y, orda Hopewell, Virginia Sparks, Nevada Tampa, Florida Irvine, California Kansas City, Missouri University City, Missouri Kettering, Ohio Westland, Michigan Wooster, Ohio King County, Washington Research Foundation Project 81-2 'Design Criteria for Vehicle Facilities" Chatham County, Georgia Davis, California Dutchess County, New York Edmonton, Alberta Evanston, Wyoming Fayetteville, North Carolina High Point, North Carolina Leon Valley, Texas Little Rock, Arkansas As of October 20, 1981 , Long Beach, California Los Angeles Water District Milwaukee Metropolitan Sanitation District Mitchell, South Dakota Montebello, California North Las Vegas, Nevada Prince George, British Columbia Savannah, Georgia UNITED STATES DEPARTMENT OF AGRICULTURE FAnMLRS HOME ADMINISTRATION 1137 OLD 441 Suite Ill, Mount Dora, F1. 32757 LETTER OF CONDITIONS Honorable James M. Ilookinson Mayor City of Clermont November 10, 1901 P. O. Box 219 Clermont, F1. 32711 ite: City of Clermont Sewer System Improvements Spray Field Irrigation Dear Mayor Hoskinson: This letter establishes conditions which must be understood and agreed to before further consideration may be given your application. Any changes in project cost, source of funds, scope of services or any other significant changes in the project or Entity, must be reported to and approved by.FmHA by written amendment to this letter. Any changes not approved by MWIA shall be cause for discontinuing the application ?i processing. This letter is not to be considered as a loan approval or as a represent- ation as to the availability of funds. The docket may be completed on the basis of a loan in the amount of $700,000.00 and a grant in the amount of $500,000.00. If Fm11A makes the loan, the interest rate will be that charged by Fm11A at the time of loan approval. Please complete and return the attached Form FmHA 442-46, "Letter of Intent to Meet Conditions", if you desire further consideration be given your application. If- the conditions set forth in this letter are not met within 30 days from the date hereof, FmIIA reserves the right to discontinue processing the application. REPAYMENT SCHEDULE The loan will be repayable over a period not exceeding 40 years from the date of loan closing. The first and second payments will be due September 1, following loan closing and will consist of interest only. The Third payment and all succeeding installments, except the last installment, will be due September 11 and will consist of bond maturities plus accrued interest. Farmers Itome Administration is an Equal Opportunity fender. Complaints of discri,ni,ation based on race, sex, religion, rational origin or marital status should be sent to: Secretary ofAgriculture, Washington, 1). C. 20250 r LETTER Of CONDITIONS CITY OF CLERMONT PAGE 2 Number or Users and Verification Required: Prior to beginning construction or prior to closing of the rMHA loan, whichever occurs first, the Entity will furnish evidence that 2225 water users and 2530 cower users have agreed to pay monthly charges for services to be roceived from the facility being financed. Organization: The loan docket will include evidence that the Entity is legally organized under state statutes such as a copy of the Charter or other acts of enabling legislation. The Entity's attorney is to provide an opinion that the Entity has authority to carry out the planned method of construction, operation and maintenance, and repayment in connection with the proposed facility. Title to Property: The Entity will provide evidence of title satisfactory to FmHA for all assets which will constitute security for the loan. Security Requirements: Security will consist of revenue bonds secured by a pledge of revenue from the facility being financed, plus any other revenue required to support the loan including: 1. Excise taxes consisting of public service and Franchise taxes. Use of Recognized Bond Counsel: The Entity's attorney will obtain the assistance of recognized bond counsel. All documents necessary to close the interim financing loan and the FmHA loan must be prepared by bond counsel. Appendix C of FmHA Instruction 1942-A will be followed by the Entity's attorney and bond counsel. Two bound copies of the complete bond transcript will be furnished to FmHA by bond counsel at loan closing. LETTER OF CONDITIONS CITY OF CLERMONT PAGE 3 Interim Financing: The Entity will attempt to borrow funds from commercial sources in the amount of the FmHA loan for the construction period only. Attached are copies of 1)MIA Guide 1, and Guide la, "Guide Letter for Use in Informing Private Lender of FmHA's Commitment". If credit from commercial sources cannot be obtained, letters from these sources are to be secured stating credit is not available and submitted to the District Director. FmHA cannot issue a commitment letter to a lender for interim financing until the following are completed: 1. Bonds are validated 2. Plans, specifications, contract documents and permits are accepted and approved. 3. Construction bids are received and are within the funds available. ......... _ 4. FmHA Regional Attorney Closing Instcuetions can be met.- Provided interim financing is used, construction will not begin until and construction and bond bids are obtained, and the necessary processing the to where the MHA loan could be legal work has been completed to point closed. The District Director will approve Form MHA 424-18, "Partial during Payment Estimate", to insure funds are used for authorized purposes the construction period. If interim financing is used, although a binding commitment has been made for construction and by the Government, only those funds advanced to pay incurred by the Entity will other authorized and legally eligible expenses be interim commercial indebtedness and retired be deemed by the Government to by FmHA with permanent instruments. Farmers Home Administration must be sure the construction loan is properly administered and when the FmHA The MHA must loan is closed, there is no doubt FmHA is fully secured. insist on the following at loan closing: 1. An affidavit by the general contractor that he has been paid the terms of the contract, and that in full, in accordance with he has paid all sub -contractors, materialmen, and laborers with respect to the construction of the project. (It may be bond closing, that he will have to get his final payment at the disbursements at from bond proceeds, and perhaps make some that time to subcontractors and suppliers.) . LETTER OF CONDITIONS CITY OF CLERMONT PAGE 4 Interim Financing (continued) 2. A certificate by the consulting engineer that the system has been constructed in accordance with applicable laws and according to the plans and specifications approved by the Government. 3. A statement from the attorney that he has been paid to data in accordance with his agreement. An unqualified opinion from bond counsel will be required. It will be the responsibility of the Entity and its commercial lender to be certain that bond counsel employed will issue an unqualified opinion. Bond counsel will be required to furnish evidence the interim financing has been paid in full. When interim financing funds have been expended, the MIA loan will be closed and permanent instruments will be issued to evidence the Fm1IA indebtedness. Business Operations: The bond ordinance will require the Entity establish, as soon as the system becomes revenue producing, a depositary in the State of Florida which is a member of the FDIC and which is eligible under the laws of Florida to receive municipal funds and maintain for the term of the loan a special fund known as"City of Clermont Water and Sewer System Revenue Fund". These funds are to be kept separate from all other funds of the Entity and will be expended and used only as stipulated in the bond ordinance approved by FmHA. A reserve account will be accumulated at the rate of one -tenth of the annual payment until the account reaches the amount of one annual payment. The Entity will adopt an ordinance in accordance with Guide 8 or 9 of Florida Instruction 1942-A outlining operation procedures for the facility. The Entity will furnish an outline of the management procedures for the facility to include the name of the person(s) who will operate the facility, along with a brief agreement between the person(s) and the Entity showing services to be performed and wages to be paid. LETTER OF CONDITIONS CITY OF CLERNONT PAGE 5 Accounts, Records, and Audit Rcoorts Required: The Entity will be required to keep accounts and records on the operation 4 of the facility separate and apart from other records in accordance with the bond ordinance. We suggest the Entity and auditing firm develop a set of records for this particular purpose, unless adequate records are f already in use. The person responsible for maintaining such records of ; accounts will be selected prior to loan closing. It is imperative the Entity establish and maintain adequate business management practices through a system of records, reports, and audits, which will assist the governing body in making effective decisions, thus helping insure a successful operation. { Farmers Home Administration will be furnished management reports as outlined in Appendix A of MHA Instruction 1942-A. A copy of this appendix is attached along with copies of our forms to be used for periodic and annual reports. I Prior to loan closing the Entity will enter into a contract with a qualified f auditor to conduct the annual audit. Requirements pertaining to audit reports are contained in a booklet, "FmHA Instructions to Independent Certified Public Accountants and Licensed Public Accountants". Two copies 1 of this booklet are attached. Please refer to page 10 of the booklet for 1 an example of an auditor/borrower written agreement. FmHA will approve j the Entity accounting financial reporting system prior to loan closing or commencing construction, whichever occurs first. All forms needed for required FmHA reports will be furnished by this office. CONSTRUCTION CONTRACT DOCUMENTS AND BIDDING: Appendix B of FmHA Instruction 1942-A and "Contract Documents for Construction of Federally Assisted Water and Sewer Projects" will be followed by the Entity and engineer and architect for all construction. Three copies of each of these documents are attached and one copy is to be delivered to your engineer and/or architect, and attorney. A pre -construction conference will be held after bid opening at a convenient time scheduled by FmHA. Attending will be the designated representatives of the Entity, the consulting engineer, contractors' representatives and FmHA personnel. LETTER OF CONDITIONS CITY OF CLERMONT PAGE G INSURANCE AND BONDING: Property insurance, fire and extended coverage, and flood insurance, if applicable, will be required on all aboveground structures including equip- ment and machinery, in an amount equal to the replacement value as recommended by the project engineer and approved by MHA. No insurance will be required on water reservoirs, otandpipea and elevated tanks. Requirements as outlined in Appendix B of FmHA Instruction 1942-A and Item 21 of "Contract Documents for Federally Assisted Water and Sewer Projects" will be followed by the Entity's engineer or architect for all construction. Workmen's compensation will be maintained as required by State Law. Public liability and property damage insurance will be maintained as recommended by the Entity's attorney and approved by FmHA. if the Entity will own trucks, tractors, or other vehicles that frequently will be driven over public highways, liability and property damage insurance will be required. Fidelity bond coverage in the amount of $500,000.00 required on the position of the treasurer and/or others who handle collections and disbursements in an amount at least equal to the total amount of funds which will be on hand at any one time exclusive of loan funds. The bond will be obtained prior to loan closing. Form FmHA 440-24, "Position Fidelity Bond", will be used and copies are attached. The United States of America will be named as cc -obligee in the bond. CLOSING INSTRUCTIONS The loan will not be closed until the Regional Attorney has been furnished all the documents required and has issued closing instructions. The Entity's attorney will carry out the Regional Attorney's closing instructions and will certify the loan has been closed in accordance with the Regional Attorney't closing instructions. OTHER RE UIREMENTS WHICH MUST BE MET AND FORMS TO BE COMPLETED: - A rate schedule will be adopted by the Entity providing for the following residential user rates: Water Rate First 3,000 gallons $5.00 per month - minimum All over 3,000 gallons $1.00 per 1,000 gallons LETTER OF CONDITIONS CITY OF CLERMONT FACE 7 Commercial rates will be established an follows: Water First 31000 gallons All over 3,000 gallons Sewer Rates Rate $5.00 per month - minimum $1.00 per 1,000 gallona SEWER RESIDENTIAL Single family dwellings $11.85 Multiple family dwellings $11.35 SEWER COMMERCIAL $26.25 1) Foal establishments seating less than 20 Each seat over 20 BO 2) General businesses, offices, churches, clubs 15.75 3) General businesses with public restroans 23.65 4) Schools, day care centers, up to 30 pupils 15.75 Each additional pupil .35 5) Hotels, motels, boarding houses 6.30 6) Hospitals and nursing homes 5.25 7) Car washes and laundries 100% of water bill Industrial based on volume, treatability, and composition All residents located in the service area regardless of race, color, creed or level of income must be afforded an opportunity to become users of the facility. The Entity must agree to comply with the requirements of Form FmHA 400-1, "Equal opportunity Agreement", and Form FmHA 400-4, "Assurance Agreement". These agreements must be approved by the governing body and executed before loan approval. LETTER OF CONDITIONS CITY OF CLERMONT PAGE The Entity must provide for review and approval by the PmHA, before construction begins, a positive program to encourage connections by all users as soon as the service is available. This progrmn shall include: 1. An aggressive information program to be carried out during the construction period. 2. Positive steps to assure that commercial installation services will be available to users. 3. Aggressive action to see that all signed users can finance their connections. Prior to the completion of construction or loan closing, whichever occurs first, the Entity will execute Form FmIIA 442-47, "Loan Resolution (Public Bodies)". Prier to financing, the Entity is to furnish an appraisal by a non-affiliated third party appraiser certifying to the present market value of any properties to be purchased. If the Entity decides to accept FWIA services subject to the above conditions, PmHA will proceed to take the necessary steps to process the loan. Sincerely, Ronald G. Whitfield District Director VI *ez cc: State office, Community Programs Enc. Al CITY OP CLERMONT MINUTES WORKSuoP M1ifPTNG Novembor 23, 1981 A Workshop Meeting of the City Council of the City of Clermont was hold in the City Manager's office on November 23, 1.981, at 3:30 p.m. The workshop meeting was called to order. by Mayor Hoskinson with the following Councilmen in attend- ance: Michael Conley and Dennis Thomas. Robert Pool, and Lester Cole were absent. Other City Officials present were City Manager Porlics mid Finance Director Saunders. e PENSION PLAN INVESTMENTS Terry Rogers and Jan Knowles were present from Sun Bank. They are the Trust Fund Administrators for Clermont's Pension Plan with the Sun Bank. Terry Rogers explained the City's Pension Plan Investments and stated that the general governmental employees' plan is treated very differently from the Police and Fire Employees' plan, since the Police and Fire investments must be invested according to state law. The state law covering Police and Fire investments states that at least ninety pecent of the investment must be in government bonds. Ile also explained that the definition of yield is very important. Ile stated that yield does not simply mean the Interest earned, but means the price change in stock or bond, plus interest earned equals total yield or return. Mayor Hoskinson stated that both yield figures are needed in the City's report. Councilman Conley discussed the turnover of the City's stocks and bonds. Mr. Rogers explained that there is a twenty percent limit on buy and sell turnover which he felt was very restrictive with such a quickly fluctuating market. He also stated that the City guidelines do not allow more than ten percent of our invest- ments to be held in emerging growth stock, and this is also a very tight restriction. Growth stocks are the type of stocks that have risen in value very rapidly over the last three years. Mr. Rogers also believes that policies regarding fixed income securities need some changes. The fact that the City guidelines require our portfolio to be staggered and that the City is to buy bonds which mature in 25 years is very risky in such a fluctuating market. After much discussion, the City Council consensus was to change the above three restrictions discussed by Mr. Rogers at a Regular Council Meeting. TRUST FUNDS Mr. Rogers also stated that the City should consider entering into the com- mon trust funds managed by Sun Bank. He stated that the return on the Sun Bank's Common Trust has been very impressive over the past three years, and out -performed the Standard and Poor 500 Index and Dow Jones Industrial Average. The City reviewed three asset allocation plans recommended by the Sun Bank and discussed the possibility of allowing a portion of the City's pension monies to be invested in Sun Bank's common trust funds. There was particular interest shown by some Council members in the Real Estate Trust. PENSION PLANS Terry Rogers explained that it would be much easier for the City if we would pass an ordinance stating that the Police and Fire Pension investments could be administered under the same guidelines as the General Employee Pension Plans. He stated that unless the City passes such an ordinance, he would have no choice but to invest the City's Police and Fire Plans as outlined by the state law. City Manager Forbes stated that he would check into the matter with the City Attorney. The City Council Members requested that the City Manager prepare a new "Statement of Investment Authorization" based on the recommendations of Mr. Rogers. Mr. Forbes stated that a new statement of investment authorization should be ready for the Council's review at a meeting in December. The meeting adjourned at 5:30 p.m. Georg ity Manager ames iMl..kia.on,yor