10-27-1981 Supporting DocumentsMINUTES
REGULAR MEETING
October. 27, 1981
A Regular Meeting of the City Council of the City of Clermont was
hold on October 27, 1981 in the Council Chambers. The meeting was
called to order at 7:30 p.m. by Mayor Hoskinson with the following
Councilmen in attendance: Michael Conley, Robert Pool and Dennis
Thomas. Lester Cole was absent. Other City Officials present were:
City Manager Forbes, City Attorney Baird and City Clerk Rozar.
The Invocation was offered by Councilman Thomas, followed by repeat-
ing of the Pledge of Allegiance by all present.
MINUTES
A motion was made by Councilman Thomas, seconded by Councilman Pool
and unanimously carried that the Minutes of the October 13, 1981
meeting be approved as presented.
CITY MANAGER'S REPORT
WATER CONTAMINATION
City Manager Forbes reported that a newscast on Channel 9 erron-
eously stated that water in the Clermont area was contaminated
by a nearby chemical plant. He stated that the Clermont area
wells are not contaminated or affected by the chemical plant.
ADVALOREM TAXES
City Manager Forbes reported that the adjusted tax rate has been
received from the Property Appraiser and using his formula, the
adjusted millage will be 3.456 mills.
WATER LINE EXTENSIONS
City Manager Forbes stated that a stipulation in the approval
of the Change Order to construct water main extensions was to
reserve enough funds to prevent a financial problem in the event
there is a problem with the Minnehaha Ave. well. He stated,
thus far, the well is progressing and problems are not antici-
pated. However, extensions #2 and #12 will be eliminated from
the Change, reserving $45,000 from the main extension project
and making a total reserve for the well approximately $100,000.
These two extensions can then be added to the project when the
well is completed.
SINKHOLE INSURANCE
City Manager Forbes stated that Sinkhole Insurance for the City
would cost $684 annually for City property coverage. This cov-
erage does not include City streets. After discussion, A MOTION
81-141 WAS MADE BY COUNCILMAN POOL, SECONDED BY COUNCILMAN CONLEY AND
UNANIMOUSLY CARRIED THAT THE CITY OBTAIN SINKHOLE INSURANCE ALONG
TQT T.T]n TT.TTV imn wnRKRRS' COMPENSATION INSURANCE.
MAYOR'S REPORT
VETERAN'S DAY
Mayor Hoskinson issued a proclamation in recognition of all
veterans and Veteran's Day.
HARRY ANNA CRIPPLED CHILDREN'S HOSPITAL
Mayor Hoskinson issued a proclamation in recognition of the
Harry Anna Crippled Children's Hospital and proclaimed
November 1 through November 7, 1981 as Harry Anna Crippled
Children's Hospital Week. .
LEGISLATIVE ISSUES
Mayor Hoskinson stated that the City of Orange Park has issued
81-142
MINUTES
REGULAR MEETING
October. 27, 1981
Pago 2
LEGISLATIVE ISSUES CONT' D
a resolution, and the Florida League of Cities is requesting
that support be given toward clarifying the law dealing with
Double Taxation, as wall. as the proposed legislation mandating
that the first $5,000 of property value be taxed and homestead
exemption take effect afterwards. This would ensure that all
property owners pay property taxes.
COUNCILMAN THOMAS' REPORT
JUNKYARD FENCING
Councilman Thomas inquired as to the status of the junkyard
fencing. City Manager Forbes stated that fencing has been
started and progressing slowly.
COUNCILMAN CONLEY'S REPORT
HIGHWAY 50
Councilman Conley stated that he has been asked to have the
street lighting on Highway 50 between Fifth Street and East
t as well as a crosswalk
Avenue investigated for improvemen ,
overpass at Fifth Street. The City Manager stated he will
write a letter to the DOT relating this request.
VARIANCE: 701-721 East Highway 50
Winn Dixie
Mr. Richard Reynolds appeared before Council requesting a variance`
in order to construct a ten (10) foot addition to the rear of the
Winn Dixie store and the former Sun Bank area, to be utilized
as coolers for Winn Dixie. This would cause a five (5) foot
penetration into the required twenty-five foot rear yard.
Mr. Reynolds stated this would cause a hardship for him if not
granted because Winn Dixie may not expand their facility into
the Sun Bank area, leaving that space unrented.
A letter was read from Mr. Roy Grose, Tom Dougherty was present
representing Mrs. Polly Rook, and Mr. and Mrs. Spencer White
were present, all in opposition to granting the variance for
the following reasons: The present Winn Dixie shopping plaza
already has too short a rear yard, and an inadquate buffer strip.
This has caused problems of unsightliness and trash to the
abutting residential properties. Additional problems are created
by trucks and damages caused by overriding the curb onto lawns.
Mr. Dougherty stated that there is no undue hardship on the shop-
ping center property owner, but there is substantial hardship
placed on his client and other abutting property owners. Mr. Spencer`
suggested that the block directly behind the shopping center be
rezoned to commercial, making a buffer between the shopping center
and residential properties.
Mr. Reynolds stated that the proposed expansion of Winn Dixie
would alleviate a great deal of the noise problem by having the
larger storage space and a more modern type of cooling system
that would require only one cooling unit, rather than the three
existing ones. He further stated that when the expansion is fin-
ished, he will paint the rear of the building and plant trees
as a buffer.
After extensive discussion,
ARrHTTF
PLANS F
AND THE
t MEETINGvWHENvWINN DIXIE'S
'IL ADVISING THEM OF THE ACTUAL
ITS IT WILL HAVE TOWARD NOISE
i REAR OF THE BUILDING.
MINUTES
REGULAR MEETING
October 27, 1981
Pago 3
JENKINS AUDITORIUM
Willie Grayson of the South Lake Players appeared before Council
requesting to use Jenkins Auditorium without• paying a user. charge.
Ile stated they are a non-profit organization and are not finan-
cially able to pay the user charges at this time. The South
Lake Players have been allowed to use the auditorium the past•
three years without charge.
81-143 After discussion, A MOTION WAS MADE BY COUNCILMAN THOMAS, SECONDED
BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED TO ALLOW THE SOUTH
YOLLOWING CUNDI'PlUNb:
1. The rental fees be waived only through the period of their
final proposed production of the season's plays.
2. Smaller facilities be utilized for as many rehearsal sessions
as practical.
3. The financial status of the group be reported to the Council
at the end of the season productions.
4. The auditorium can only be used on dates and times approved
by the City.
5. A $50.'00 deposit,be given to the City.
6. The building cannot be altered in any manner, except for
temporary stage props, without the approval of the City Manager. ?
BROOME STREET PAVING
City Manger Forbes explained that an estimate has been obtained
from Leecon, Inc. at an estmated $26,927.05. This estimate is
substantially lower than the City Engineer's estimate of $35,000
due to the change of construction to inverting the crown of the
street. This would enable the City to assist with the construe
tion by installing asphalt curbs, and keep the costs of the project
as low as possible.
81-144 After discussion, A MOTION WAS MADE BY COUNCILMAN THOMAS, SECONDED
BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED TO AUTHORIZE THE
CITY ATTORNEY TO PROCEED WITH THE NEEDED STORM WATER EASEMENT,
THE CITY ATTORNEY.
ELECTION PROCLAMATION
Mayor Hoskinson presented the Election Proclamation declaring
December 1, 1981 Election Day for Council Member Seats Group II
and IV.
ELECTION BOARD
81-146 A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN
THOMAS AND UNANIMOUSLY CARRIED TO ACCEPT THE CITY CLERK'S REQUEST
FOR APPOINTMENTS TO THE ELECTION BOARD AND REMUNERATION AS FOLLOWS:
81-147
81-148
0
MINUTES
REGULAR MEETING
October 27, 1901
Page 4
ELECTION BOARD CONT'D.
Clerk - Hilda McCown
E
Book Inspectors - Goldie Wilson Elizabeth Konslor
Ella Mae Sheldon Florence Herda
Machine Inspectors - W. B. Mallory
John Prichard
Deputy - Charles Haines
All Board Members will be required to work from the hour of
Six O'Clock A.M. to Seven O'clock P.M. at a rate of $3.35
hourly, excluding the Clerk, who will receive an additional
$15.00. Substitutions may also be made by the City Clerk if
deemed necessary.
ORDINANCE NO. 219-C: Amendments to Chapter 5, Buildings
City Manager Forbes explained that this ordinance clarifies
a portion of our existing electrical code regarding outside
disconnects, and the utilization of pipe in the plumbing code.
COUNCILMAN POOL INTRODUCED ORDINANCE NO. 219-C FOR FIRST
READING. The ordinance was read by title only.
RESOLUTION NO. 384: Mechanical Permit Fees
City Manager Forbes stated that this resolution establishes
Mechanical Permit fees, and clarified that these fees have
previously been included in Building Permit fees. This pro-
....-.
cedure will allow separate schedules for determining the indi-
vidual fees. A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED
BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED THAT RESOLUTION
NO. 384 BE ADOPTED.
EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL BOARD MEMBER
Councilman Thomas stated that he has appreciated his appointment
to the Board of the ECFRPC, but would like to resign at this
_time. A MOTION WAS MADE BY COUNCILMAN THOMAS, SECONDED BY
COUNCILMAN CONLEY AND UNANIMOUSLY CARRIED THAT MAYOR HOSKINSON
BE APPOINTED AS BOARD MEMBER TO THE ECFRPC.
A motion was made by Councilman Conley, seconded by Councilman Pool
and unanimously carried that the meeting adjourn at 9:15 p.m.
�a�M H�'� Mayor
REQUEST FOR: VARIANCE
DATE: OCTOBER 1, 1981
j
OWNER: RICHARD R. REYNOLDS, TRUSTEE
APPLICANT: RICHARD R. REYNOLDS
PROPERTY: LOTS 300 THROUGH 307 SOUTH OF HIGHWAY 50
WINN DIXIE PLAZA
LOCATION: CO0RNER721 OF HIGHWAY
EAST 50AAND
BLOXAM
ZONING:
C-2
REQUEST:
FOR FIVE (5) FOOT PENETRATION INTO THE REQUIRED TWENTY-FIVE (25) FOOT j
REAR YARD
i
i
COMMENTS:
The rear yard behind the Winn Dixie store is presently thirty (30) feet,
and Mr. Reynolds is requesting permission to construct a ten (10) foot
"
addition to the rear of this store and to the old Sun Bank area in order
to install new coolers for the Winn Dixie store. This would leave a
rear yard behind the Winn Dixie building of only twenty (20) feet, which
would create the following problems:
1. BUFFER STRIP AND TRASH. The rear of this building is already too
close to the residential properties located across Minnehaha Avenue.
This has created many problems, which have never been completely
resolved for these neighbors, as follows:
a. Mr Reynolds has never maintained the buffer strip on Minnehaha
Avenue as required by his site plan. Attached are letters dating
back to 1976 requesting that a landscape buffer be installed.
On two occasions (the last less than a year ago) Mr. Reynolds
planted small shrubs, but they have all died.
b. Trash from Winn Dixie and other stores blowing onto residential
lawns has been a problem ever since this shopping plaza was
built. This problem is further intensified by the lack of a
buffer strip and proximity to abutting residential properties.
Attached are letters from as far back as 1977 discussing this
problem. I have had many meetings with Mr. Reynolds and repre-
sentatives of Winn Dixie on the trash problem, and in the last
few months (particularly since they have been working on plans
for the expansion) there have been no major problems at this
location. However, on the original site plan for Winn Dixie
"
the dumpsters were enclosed and screened. Winn Dixie changed
this arrangement a few years ago and moved a compactor for
<
"
paper into the screened area and the dumpster was left outside.
t
i<t 1
..
fix ,w •,,,.",.
r
u
RICHARD REYNOLDS VARIANCE. REQUEST
Page two
2. OFF STREET LOADING AND UNLOADING. Because of the lack of room in the
ac of t e s opp ng center, all.- ce for loadin and unloadin has always
been as roblem because of the s ort distance be in the stores. The
original r veway openings onto Minnehaha Avenue were not wide enough
for all the truck traffic and the curbs and grass were constantly over-
run by truc s. Since tat time the driveways have been widened to the
Point where they no longer meet the City's standards, and trucks still
overrun the curbs, only not as often. This problem is caused by the
tight turn radius, since there is only thirty (30) feet behind the
building, excluding the space occupied by the loading docks. The load
nq docks have been dams ed many times by trucks, since there is already
Inadequate space beh1nd W1nn Dixie.
3. CONCLUSION. The present Winn Dixie shopping plaza already has too
s ort a rear yard, and an inadequate buffer strip. This has caused
problems of unsightliness and trash to the abutting residential proper-
ties. In addition, the large driveway openings on Minnehaha Avenue and
the loading docks are still damaged by trucks due to the short distance
behind the building.
All these problems would only be intensified if this variance were
granted, unless major changes were made. The only manner in which the
above mentioned problems might be overcome would be to require the west
three driveways from Minnehaha Avenue to be closed and a six (6) foot
tall shadow-box buffer fence installed behind the entire shopping area.
We could then require a one-way traffic flow of trucks, using Bloxam
Avenue as an entrance and the far east driveway on Minnehaha as an exit.
ZONING ORDINANCE. The City Zoning Ordinance states that variances can be issued
when they are not contrary to the public interest, and when, owing to conditions
peculiar to the property and not the result of actions of the occupant, a literal
enforcement of the Ordinance would result in unnecessary and undue hardship.
In granting any variance, the Board of Adjustment may prescribe appropriate
conditions and safeguards.
Respectfully,
George D. Forbes
City Manager
GDF/mgg
Richard R. Reynolds
October 12, 1981
Mr. George Forbes, City Manager.
City of Clermont
Clermont, Florida 32711
RE: Winn Dixie Shopping Center
Dear Mr. Forbes:
A few weeks ago we presented the attached plans
for the addition to the Winn Dixie Shopping Center
to the City of Clermont Building Department for their
approval. We were subsequently advised by that depart-
ment that our plans were not approved because we did not
meet the proper setback criteria.
We are therefore requesting that the City of Clermont
grant a variance for the proposed expansion of the _
Winn Dixie store located in our shopping center.
The plans show new coolers and freezers on the rear
side of the building along Minnehaha Avenue. The
plans also indicate a penetration of 48" into the
setback. We have a setback of 3012" and the ice
boxes will be only 101 as shown.
Winn Dixie will have a 23,000 square foot store upon
the completion of the proposed expansion. These boxes
are necessary to provide the proper stocking of
perishable merchandise. Without these ice boxes,
there will be a direct hardship on both Winn Dixie
and myself, as owner of the center, because I will be
unable to furnish adequate storage space for their
requirements.
Winn Dixie plans to occupy the 4200 square feet now
occupied by Sun Bank in addition to the present
18,400 square feet they are now occupying.
Lour consideration of a variance that will enable the
needed construction to be done will be greatly
appreciated.
Very t my yours ,
c and°1d
Encls:
22 PALMER DRIVE -RT. 3,00% 522 -CLERMONT, FLORIDA 32711 -PHONE (904) 394.2263
WINN DIXIE
VARIANCE REQUEST
Adjacent property
owners within 150 feet
Lot 4
Forty Pines
George L. Gallup
1550 Bloxam Avenue
Lot 3
Forty Pines
Cecil G. Hull
P.O. Box 912
Lot 1
Oakview
Spencer D. White
767 East Minnehaha
Lot 2
Oakview
Mary F. Rock
723 East Minnehaha
Lot 3
Oakview
Lucille Von Seqqern
743 East Minnehaha
Lot 4
Oakview
Neal Dauphin
767 East Minnehaha
Lot 5
Oakview
Roy L. Grose
777 East Minnehaha
-- Lot 4
Alta Vista
M. G. Etheridge
695 East Minnehaha
CITY OF CLERMONT
P.O. BOX 219 • CLERMONT, FLORIDA 32711 • PHONE 004/394.4081
October 16, 1981
Subject: Variance Request - 701 - 721 East Highway 50
Winn Dixie Shopping Center
Dear
This letter is to inform you that a variance from the City's
Zoning Ordinance has been requested as described on the attached
notice. z_
The City notifies all owners within 150' of a variance
request to ensure that our citizens are made aware of any zoning
changes that might affect them.
The attached zoning variance request will be heard at a Public
Hearing before the Clermont City Council, acting as a Board of
Adjustment on Tuesday, October 27, 1981, at 7.30 p.m. in the City
Council Chambers located at 882 Desoto Street.
You are invited to attend this Public Hearing to express your
views on this matter. By working together, we can make Clermont
a better place to live and work.
Thank you for your consideration.
Sincerely,
George D. Forbes
City Manager
GDF:sor
Attachments
CITY OF CLERMONT
P.O. BOX 219. CLERMONT, FLORIDA 32711 . PFIONE 904/394-4081
LEGAL NOTICE
Notice is hereby given to all concerned that the Clermont City
Council will hold a Public Hearing in the Council Chambers located
at 882 W. DeSoto Street on Tuesday, October 27, 1981 at 7:30 p.m.
At this meeting a variance request will be considered for the
following purpose:
To expand -the existing building to the rear providing
for additional storage space. This addition would
penetrate five (:5) feet into the required twenty-five
ft. rear yard setback.
This property is located at 701-721 E. Highway 50. (.Winn Dixie
Shopping Center). The legal description is available for public -
inspection at City Hall, $1 Westgate Plaza, Clermont, Florida.
All interested parties %ill be given an opportunity to express
their views on the matter.
Please be advised that, under State Law, if you decide to appeal
a decision made with respect to this matter, you will need a record
of the proceedings and may need to ensure that a verbatim recording
is made.
Sandra O. Rozar, City Clerk
City of Clermont
PLEASE PRINT OR TYPE
10 THE ZONING BOARD OF ADJI )1ENT
OF THE CITY OF CLERMONT, FLORIDA
APPLICANT
NAME:_
ADDRESS:_L_71_11'—
Gentlemen: �- m0A/ j
(laving posted the necessary $25.00 appeal fee with the City Clerk, I hereby make f
application to your Board for relief from a decision of the Building Official of the City
of Clermont, whereby 1 was refused permission to:
Repair ( ), Add to (?<), Alter ( ), Construct ( ), Move and Place ( ), a (sign) building
on lot/s 300 through 307 South of Highway 50 (Block ------
SubdivisionClermont Heights Address St—'e- cu g"7) (/ ,Zone C-2
Section of Code C-2-E-3 Rear Yard —in the City of Clermont, Florida.
The reason given by the Building Official for the decision in refusing to issue a
building permit is:
Plans project five (5) foot penetration into required twenty-five (25)
foot rear yard to construct two (2) new additions - one 10 feet by
54 feet and one 10 feet by 20 feet - to be used for refrigeration purposes.
- My appeal to your Board is based on my contention that this decision creates a °f
hardship on me for the following reason, or reasons:
Letter attached
i
i
Seven (7) copies of all necessary floor plans, plot plans, and other pertinent infor-
mation are attached hereto, on paper size 811" x 14" minimum size.
I submit that I qualify for this variance because I have an exceptional and unique
hardship on my particular parcel of land that is not shared by property owners in my area.
A strict application of the zoning ordinance deprives me of the reasonable use of my land
and the granting of this variance will not alter the essential character of the area.
i
I have been notified that this Variance Application must be filed with the City Clerk
no later than 5:00 P.M. on Friday, two (2) weeks prior to the Council meeting at which time
Variance will be considered. I also understand that when any variance is granted, construction
of the structure must be completed within one year from date of grant.
Date:'e��� f S%
Very truly yours,
5/17/77
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6
Memo to: Clermont City Council
From: City Manager
Subject: Weekly Memo
Date: October 22, 1981
SOUTH LAKE PLAYERS. The South Lake Players have requested to
be placed on the agenda for Tueaday'a meeting to discuss the use of Jenkins
Auditorium without pitying it user charge.
For the past three years, the City Council has allowed the players to use the
Auditorium without fees on the following conditions:
1. The rental fees be waived only through the period of their final proposed
production of the season's plays.
2. Smaller facilities be utilized for as many rehearsal sessions as practical.
3. The financial status of the group be reported to the Council at the end
of the season productions.
4. A $50.00 deposit be given to the City.
5. The Auditorium can only be used on dates and times approved by the City.
6. The building cannot be altered in any manner, (except for temporary stage
props) without the approval of the City Manager.
UTILITY DEPARTMENT. This week, the Utility Department has been
conducting percolation tests at our landspreading site. Irrigation pipe was
borrowed from Claude Smoak Citrus and we are using our trash pump to move the
water from Douglas Lake into our percolation area. We then monitor water level
readings 24 hours a day.
PROCLAMATIONS. Enclosed are Proclamations from Mayor Hoskinson
on Veteran's Day and the Crippled Children's Hospital in Umatilla.
SINKHOLE INSURANCE. We have spoken with the Olivenbaum Insur-
ance Company on the possibility of adding sinkhole coverage to our commercial
property insurance. As we discussed, this coverage would cost $684, but
would only cover the approximately Three million dollars of business property
listed in our commercial policy. Since streets are not insured by the City,
they would not be covered by the sinkhole insurance. Council direction is
requested on this matter.
FLORIDA POWER. Enclosed is a letter from Florida Power regard-
ing their franchise fees. Florida Power will be voluntarily paying franchise
fees each month instead of once a year, which will benefit the cash flow of
our City.
Page 2
Weekly Memo
October 22, 1981
LAW ENFORCEMENT FUNDS. The 1981 Legislature appropriated
$10,000,000.00 to be distributed to counties and cities for law enforce—
ment assistance. The State required these monica to be distributed on a
population basis, and we recently received $5,60Gtimefrom omithis fund. nll�a
state provided this money on a nonrecurring,
expenditures related to local government crime control.
I would recommend that we hold onto these funds until tile
euCousesncil
thasereviewed
our Capital Improvement Program. At that time, possible
funds
could be discussed.
PARKS & RECREATION BOARD. Attached are the minutes of the
October 7, 1981 Parks and Recreation Board meeting. Please note that at
their November meeting, the Board will be discussing the long range recrea—
tion plan of the City.
DEPARTMENT OF TRANSPORTATION DOT . The State Department of
Transportation has prepared preliminary construction plans for 4—laning of
Highway 50 from Clermont, 1 mile west toward Groveland. They have also
Informed us that this project is being readied for advertisement on or about
March, 1982.
FLORIDA BOATING IMPROVEMENT PROGRAM. This week, we submitted
an applicationto the County for our boat ramp improvements at Jaycee Beach.
The total cost of our grant request was $29,900, largely because we would
prefer to construct a breakwater out of concrete instead of wood. This
program is 100% funded by the State.
Respectfully,
George D. Forbes
City Manager
GDF:pm
Enclosures
PROCLAMATION
1111F,RPAS, of all the important days we Celebrate during the
year, Jew are more worthy of upocial obearvanco than Veteran'a Day,
which will be honored on November 11, 1D81;
WHEREAS, citizen of our nation and state live in freedom
today because of the contributions and sacrifices made by the men
and women who served in the awned forces when our freedom was challenged;
WHEREAS, today, more than a million Florida veterans continue
their dedication to the highest ideals of Americanism to strengthen
the fortreas of our prized national freedom,
WIIEREAS, we can never repay our debt to our veterans, for
it is beyond any tangible price, but we can show our gratitude for
their exemplary deeds;
NOW THEREFORE BE IT RESOLVED, I, Jim Hookinson, Mayor of
the City of Clermont, urge all citizens to remember and be thankful
for Florida's veterans, servicemen and servicewomen for the devotion
they have shown their community, state and nation.
IN WITNESS WHEREOF, I have
hereunto set rmj hand and
caused the Seat of the City
of Clermont to be affixed
this 22nd day of October 1981.
PROCLAMATION
WHEIMMS, the, Benevolent and Protective Order of Ulm
oJ' the, State of Ploiida operatee the Barry Anna Crippled
C4ii.ldres's 11oupital in Umatilla, !'Zorida, and
WHEREAS, the Harry Anna Crippled ChiZdren'o Hospital
has provided an outstanding medical facility for the needy,
crippled children of the State of Florida for nearly half a
oantury; and
WHEREAS, the Harry Anna Crippled Children's llospitaZ
operates five out -patient clinics which treat more than 5,000
needy children annually, ragardZesc of race, color, or creed;
NOW, TIIEREFORE, BE IT RESOLVED, the City of Clermont
appreciates and recognizes the good Work of the Harryy Anna
Crippled Children's Hospital, and hereby proclaims the week
of November 1 through 7, 1981, as Harry Anna Crippled Children's
Hospital (leek.
IN WITNESS WHEREOF, I have
hereunto set my hand and
caused the SeaZ of the City
of Clermont to be affixed
this 22nd day of October, 1981.
James M. Hoskinson
Mayor
ATTEST:
Sandra 0. Rozar
City Clerk
�rp000 0
Moo.
e
P. 0. Box 69 Cleruant, FL 32711
Power
October 19, 1981
Mayor and City Council
City of Clermont
Clermont, Florida 32711
i;
For some time, Florida Power Corporation has been aware that some of
its franchised cities desired to receive payment of the franchise fee
on a more frequent schedule than provided for by the terms of the
franchise. At the present time, some of the Corporation's franchises iI
provide for semiannual payment of the franchise fee while others -
provide for an annual payment.
Wherever possible, and under like and similar conditions, this Corpora- j;
tion desires to treat all of its franchised cities alike with regard i
to the payment of the franchise fee. Conforming to such
mentsiof,the
Florida Power Corporation will begin making monthly payments i±
franchise tee in 1982-
We plan to make the transition from semiannual or annual payments of
the franchise fee during the months of January and February,
first monthly franchise fee payment will be made in the latter part
February, 1962 and will be for the franchise fee through January,
Payments will then be made monthly. I
Should you need any additional information, or if I can be of any
assistance, please contact me.
Sincerely, ��pp
Joy hn S. Gillman
District Manager
JSG/shg
Mlnuten - Parka anti Recreatlon hoard Mecting
October 7, 1991
This meeting of Lha Parks and Rccreation Board was called to order by the
Chairman, Bub Wear aL• 7:30 p.m. on Wednesday, October 7, 1981 In the City
Council Chnmbern.
ROLL CALL:
Present: Chairman Wear, Ed Paulcy, Adolphus Church, Don Smith,
Barrie Rakow, Diary Shaw, Donnie Wilson, Edmund Minna.
Abnent: Ar.lune Ilnnkn
SUMNER RECREATION I'ItOCRAMS: The Parks and Recreation Board
discussed the Questionnaires distributed to the participants of the City
Summer Recreation Programs. City Manager, George Forbes discussed the fact [lint
there were much fewer responses to the Questionnaire than in the previous year.
lie suggested that in the future, the Questionnaires be given to the Instructors
on the last day of their programs to hand out to the participants. This would
ensure that the majority of the Questionnaires are completed and sent back to
the City. Each Program was discussed by the Board in detail, and in general,
the Board members were pleased with the results of our Summer Programs. More
things could be done with the City sponsored programs under the direction of
the summer Recreation Supervisor. Possibly a beginning Tennis Program could
be instituted, and a Football or Basketball League for young adults was recom-
mended. City Manager Forbes stated that before the start of next year's pro-
grams, this information will be given to the Summer Recreation Instructor,
who would make a preseutatlon to Lhu Board regarding these programs at that tlutc.
1982 TREE PROGIMI. The Board members agreed that they would be
sponsoring a M(nl-Landscaping Program with the Cordes Club. This fall, the
course will be held from 9 a.m. co 11 a.m. on January 9 and 23, and February 6
and 13, in Jenkins Auditorium. Mrs. Miriam Johnson Is handling the plans for
the course as a member of the Carden Club.
City Manager, George Forbes spoke on the trees that had been ordered for the
Arbor Day Celebration. lie explained that the Arbor Day Celebration will take
place on January 16, 1982. Tlue Carden Club will also assist with this project.
Distributlug new brochures oil tree planting was recommended. It was decided
that Don Smith would review the brochure and make any recommended changes at
the next Board meeting. Don Smith will also be preparing a Tree Planting Program
on City property for the Board's review. Mr. Smith stated that the Program
should be ready for review at the December or January Board meeting.
HAUNTED HOUSE. Barrie Rakow mentioned that she would be willing
to sponsor, along with Sue Mecanick, a Haunted House to be in the Old
Library Building on Halloween. City Manager, George Forbes stated that since
the Library Building is not now being utilized, this building would be ideal for
such a use. All Board members agreed that this would be a good program for
young adults. The proceeds from the event would be split on an even basis and -
donated to the South Lake Players, and Clermont Parks and Recreation Board.
Page 2
Minutes - P. 6 R. Board Meeting
October 7, 1181
There was much discussion an the fee to be charged, and whether the Parka and
Recreation Board should accept donations. After discuss Lon, n motion was made
by Ed Pauley, and seconded by Bob Wear that the Parka and Recreation Board
recommend approval of this project to the City Council. Notion passed unanimously.
MEETING TIME. Barrie Rakow recommended that it might be more
convenient for tl:e Board members to set an earlier meeting Lime other than 7:30 p.m.
It was tine consensus of the Board members that the new meeting time for the Parks
and Recreation Board would be at 5:30 p.m. on the first Wednesday of each month.
It was also pointed out that the Board would meet in the City Council Chambers.
LONG RANCE PROGRAMS, City Manager, George Forbes discussed the
the Board's previous recommendation that a hand ball court be constructed in
Clermont. Bob Wear brought up his belief that possibly before such a recommen-
dation is made, the City should completely review its long range programs in
order to ensure that the Board is benefiting the entire community, and not just
a select few. After much discussion, it was determined that at the November
meeting, Lhe Board would completely review its authorities, including a review
of the list of the facilities presently in Clermont, previous recreational
surveys, and our long range program which was developed a few years apo. -
The meeting adjourned at 8:45 p.m.
Respectfully,
George D. Forbes
City Manger
GDF:pm
Minutes - Parks and Recreation Board Meeting
October 7, 1981
This meeting of the Parks and Recreation Board was called to order by the
Chairman, Bob Wear at 7:30 p.m. on Wednesday, October 7, 1981 in the City
Council Chambers.
ROLI. CALL•
Present: Chairman Wear, Ed Pauley, Adolphus Church, Don Smith,
Barrie Rakow, Mary Shaw, Donnie Wilson, Edmund Klimas.
Absent: Arlene Hanks
SUMMER RECREATION PROGRAMS: The Parks and Recreation Board
discussed the Questionnaires distributed to the participants of the City
Summer Recreation Programs. City Manager, George Forbes discussed the fact that
there were much fewer responses to the Questionnaire than in the previous year.
Ile suggested that in the future, the Questionnaires be given to the Instructors
on the last day of their programs to hand out to the participants. This would
ensure that the majority of the Questionnaires are completed and sent back to
the City. Each Program was discussed by the Board in detail, and in general,
the Board members were pleased with the results of our Summer Programs. More
things could be done with the City sponsored programs under the direction of
the Summer Recreation Supervisor. Possibly a beginning Tennis Program could
be instituted, and a Football or Basketball League for young adults was recom-
mended. City Manager Forbes stated that before the start of next year's pro-
grams, this information will be given to the Summer Recreation Instructor,
who would make a presentation to the Board regarding these programs at that time.
1982 TREE PROGRAM. The Board members agreed that they would be
sponsoring a Mini -Landscaping Program with the Garden Club. This fall, the
course will be held from 9 a.m. to 11 a.m, on January 9 and 23, and February 6
and 13, in Jenkins Auditorium. Mrs. Miriam Johnson is handling the plans for
the course as a member of the Garden Club.
City Manager, George Forbes spoke on the trees that had been ordered for the
Arbor Day Celebration. lie explained that the Arbor Day Celebration will take
place on January 16, 1982. The Garden Club will also assist with this project.
Distributing new brochures on tree planting was recommended. It was decided
that Don Smith would review the brochure and make any recommended changes at
the next Board meeting. Don Smith will also be preparing a Tree Planting Program
on City property for the Board's review. Mr. Smith stated that the Program
should be ready for review at the December or January Board meeting.
HAUNTED HOUSE. Barrie Rakow mentioned that she would be willing
to sponsor, along with Sue Mecanick, a Haunted House to be held in the Old
Library Building on Halloween. City Manager, George Forbes stated that since
the Library Building is not now being utilized, this building would be ideal for
such a use. All Board members agreed that this would be a good program for
young adults. The proceeds from the event would be split on an even basis and
donated to the South Lake Players, and Clermont Parks and Recreation Board.
Page 2
Minutes - P. 6 R. Board Meeting
October 7, 1981
There was much discussion on the fee to be charged, and whether the Parks and
Recreation Board should accept donations. After discussion, a motion was made
by Ed Pauley, and seconded by Bob Wear that the Parks and Recreation Board
recommend approval of this project to the City Council. Motion passed unanimously.
MEETING TIME. Barrie Rakow recommended that it might be more
convenient for the Board members to set an earlier meeting time other than 7:30 p.m.
It was the consensus of the Board members that the new meeting time for the Parks
and Recreation Board would be at 5:30 p.m. on the first Wednesday ,of each month.
It was also pointed out that the Board would meet in the City Council Chambers.
LONG RANGE PROGRAMS. City Manager, George Forbes discussed the
the Board's previous recommendation that a hand ball court be constructed in
Clermont. Bob Wear brought up his belief that possibly before such a recommen-
dation is made, the City should completely review its long range programs in
order to ensure that the Board is benefiting the entire community, and not just
a select few. After much discussion, it was determined that at the November
meeting, the Board would completely review its authorities, including a review
of the list of the facilities presently in Clermont, previous recreational
surveys, and our long range program which was developed few. years ,ago.,.
The meeting adjourned at 8:45 p.m.
Respectfully,
George D. Forbes
City Manger
GDF:pm
Memo to: City Council
From: City Clerk
Subject: Election Board
Date: October 2, 1981
The following are persons requested to serve as Election
Board Members for the General Election to be held on December 1, 1981:
Clerk -
Hilda McCown 475 W. Minnehaha Ave.
Book Inspectors -
Goldie Wilson 1078 Linden St.
Ella Mae Sheldon 1102 Linden St.
Elizabeth Konsler 250 E. Orange Ave.
Florence Herda 909 East Ave.
Machine Inspectors -
W. B. Mallory 458 Carroll St.
John Prichard 150 W. DeSoto St.
Deputy -
Charles Haines 757 East Ave.
Should substitutions be necessary, it is requested that the City
Clerk be authorized to make the needed substitutions.
I am submitting the following compensation amounts as follows:
All Board Members will be required to work from the hour of Six
O'Clock A.M. to Eight O'Clock P.M. at a rate of $3.35 hourly (min-
imum wage) making a total of $46.90 for the full day's work. This
is excluding the Clerk, for whom I am requesting an additional $15.00,
or a total of $61.90 for the full day. The Clerk has substantial
additional work and responsibilities over the other workers.
*For clarification, the City Clerk acts as Supervisor of Elec-
tions, not to be confused with Clerk of the Board.
Respectfully,
Sandra 0. Rozar
City Clerk
SR
Memo to: Clermont City Council
From: City Manager
Subject: Amendment to Chapter 5 - Buildings, of the Municipal Code of Ordinances.
Date: October 21, 1981
Enclosed is Ordinance No. 219C which amends Chapter 5, Section 5-71 Amendments
to National Codes, an follows:
A. Exceptions to National Electrical Code.
Exceptions 1 through G arc already part of our existing Ordinance. Excep-
tion 7 is necessary to clarify the fact that service disconnects are required on
the outside of buildings. This is necessary for safety reasons to allow our
firefighters an easy access point to turn off the electricity of a burning
building.
Section 230 of the Electrical Code presently allows disconnects to be installed
either on the inside or outside of the building, as long as they are readily
accessible. Most cities in our area have interpreted this to mean that dis-
connects will be installed on the outside of buildings unless an inside discon-
nect is necessary for security or safety reasons.
Most disconnects are now on the outside of buildings, but we believe that this
amendment is necessary to clarify our code.
B. Exceptions to Plumbing Code.
Exception No. 1 is already a part of our Code of Ordinances.
Exception 2 requires Schedule 40 Pipe to be installed when plastic pipe is
utilized. This has been a requirement of the City since 1971, when this exception
was first placed in our Code. However, when revisions were made in 1978, this
exception was inadverdently left out of the Code. We have recently discovered
this situation and wish to again formally insert this provision in our Code of
Ordinances. This.represents no change from our present practices. Schedule 40
Pipe is thicker pipe and meets what we consider the minimum thickness and
durability necessary for service lines.
Respectfully,
George D. Forbes
City Manager
GDF:pm
Memo to: Clermont City Council
From: City Manager
Subject: Paving Broome Street between 4th and 5th.
Date: October 22, 1981
We have discussed the paving of. Broome Street with the Leccon Construction Company.
Leecon is the low bidder for the County on Highway 561 and other County projects
being constructed this year.
Both the County and Leecon are willing to add this project to their existing
contract, and the total estimated cost for this project is $26,927.05 (see
attached sheet).
Leecon is willing to pave this street for the City at the same cost as their County
projects.
You may recall that the City Engineer's estimate for this project was $35,000.
However, we have been able to reduce the costs by inverting the crown of the
street. This will enable the City to assist with the construction by installing
asphalt curbs, and keep the costs of this project as low as possible.
Both the City Attorney and I, will give a report on this matter at Tuesday's
meeting.
Items which still need to be resolved before work can begin are:
1. Obtain a storm water easement to Crystal Lake, and obtain County Pollution
Control Board approval.
2. An easement must be obtained from the owner of Lot 1, Block 27, City Blocks
for the roadway.
3. An assessment roll and hearings must be conducted.
I believe, that at Tuesday's meeting, we must make a formal decision on whether
to proceed or abandon this project. Funds for paving would be required from the
City's cash reserves.
I believe, we have four major options on the street as follows:
1. Leave the street in its present condition.
2. Construct the street as originally recommended by the City Engineer and
bid this project.
3. Construct the inverted street with City crews installing asphalt curb as
discussed above.
Page 2
Clermont City Council
October 22, 1981
4. Place clay on the street, compact it and place a double surface treated
emulsion on the street. (Since this street would not lust, we do not
recommend this option.)
Respectfully, f
George W Forbes
City Manager
mmr�s ® LEECON INC.
't '
General Contractors
t.E(`SDURC, H.oRiDA
32748
P. O. (lox 660 • 1420 W. Sumter Strect • Telephone: 904/787-8888
October 7, 1981
Mr, W. C. Benedum, P.E.
Public Works Coordinator
416 Wcst Main Strect
Tavares, Florida 32778
RE: Broome Street
Clermont, Florida
Dear Mr. Senedum:
As per our discussion concerning Broome Street, we have worked up the follow-
ing prices for your consideration.
ITEM QUANTITIES UNIT PRICE AMOUNT
Clearing G Grubbing 1 LS $2,875.00 $ 2,875.00
Excavation 1 LS 1,215.00 1,215.00
8" Stabilized Subgrade 1,895 SY Mi 3,g14,95
6" Limerock Base 1,760 SY 4.12 7.251.20
1" Type II Asphalt 1,696 SY 2.07 3,498,30 .
Inlet, Typo, E 1 EA 1,225.00 1,225.00
15" ACCMP 200 LF 17.00 3,400.00
151, M.E. Section 1 EA 395.00 395.00
Inlet, Type C 1 EA 667.00 667.00
Cone. Plume G Baffle 1 EA 190.00 190.00
Overflow Structure 1 LS 635:00 .635.00
Borrow 260 CY 4.60 1,196.00
Grass 1,800 SY 0.30 540.00
Sod 780 SY 2.07 1,614.60
Dressout 1 LS 690.00 690.00
TOTAL: $26,927.05
The only item that may change would be the 151, pipe quantity, depending on
where the easement is established.
We hope these prices are satisfactory to you and look forward }A hearing from
Mr. Don Bonodum
Page TWO
October 7, 1081
you on this matter.
Sincerely,
IIiIiCON, INC.
Doiartcr
Assistant Secretary
DJC:khb
REQUEST FOR: _ VARIANCE
pA•I�E; OCTODER 1, 19Fi1
OWNER: RICHARD R. REYNOLDS. TRUSTEE
APPLICANT: RICHARD R. REYNOLDS
PROPERTY: LOTS 300 THROUGH 307 SOUTH OF HIGHWAY 50
WINN DIXIE PLAZA
LOCATION: CO0RNER721 OF HIGHWAY
EAST 50 AN50DLOXAM
ZONING:
C-2
REQUEST: FOR FIVE (5) FOOT PENETRATION INTO THE REQUIRED TWENTY-FIVE (25) FOOT
REAR YARD
COMMENTS: The rear yard behind the Winn Dixie store is presently thirty (30) feet,
and Mr. Reynolds is requesting permission to construct a ten (10) foot
addition to the rear of this store and to the old Sun Dank area in order
to install new coolers for the Winn Dixie store. This would leave a
rear yard behind the Winn Dixie building of only twenty (20) feet, which
would create the following problems:
1. DUFFER STRIP AND TRASH. The rear of this building is already too
close to the rest ential properties located across Minnehaha Avenue.
This has created many problems, which have never been completely
resolved for these neighbors, as follows:
a. Mr. Reynolds has never maintained the buffer strip on Minnehaha
Avenue as required by his site plan. Attached are letters dating
back to 1976 requesting that a landscape buffer be installed.
On two occasions (the last less than a year ago) Mr. Reynolds
planted small shrubs, but they have all died.
b. Trash from Winn Dixie and other stores blowing onto residential
lawns has been a problem ever since this shopping plaza was
built. This problem is further intensified by the lack of a
buffer strip and proximity to abutting residential properties.
Attached are letters from as far back as 1977 discussing this
problem. I have had many meetings with Mr. Reynolds and repre-
sentatives of Winn Dixie on the trash problem, and in the last
few months (particularly since they have been working on plans
for the expansion) there have been no major problems at this
location. However, on the original site plan for Winn Dixie
the dumpsters were enclosed and screened. Winn Dixie changed
this arrangement a few years ago and moved a compactor for
paper into the screened area and the dumpster was left outside.
i _.
RICHARD REYNOLDS VARIANCE REQUEST
Page two
2. OFF STREET LOADING AND UNLOADING. Because of the lack of room in the
back of the shopping center, s ace for loadin and unloadin _h�as�always
been a problem because of the short d stance be in t e stores. The
orig na rtveway openings onto Minnehaha Avenue were not wide enough
for all the truck traffic and the curbs and grass were constantly over-
run by trucks. Since that time the driveways have been widened to the
point where they no longer meet the City's standards, and trucks still
overrun the curbs, only not as often. This problem is caused by the
tight turn radius, since there is only thirty (30) feet behind the
building, excluding the space occupied by the loading docks. The load -
in docks have been damn ed man times b trucks, since there is already
inadequate space be in nn Dixie.
3. CONCLUSION. The present Winn Dixie shopping plaza 'already has too
short a rear yard, and an inadequate buffer strip. This has caused
problems of unsightliness and trash to the abutting residential proper-
ties. In addition, the large driveway openings on Minnehaha Avenue and
the loading docks are still damaged by trucks due to the short distance
behind the building.
All these problems would only be intensified if this variance were
granted, unless major changes were made. The only manner in which the
above mentioned problems might be overcome would be to require the west
three driveways from Minnehaha Avenue to be closed and a six (6) foot
tall shadow-box buffer fence installed behind the entire shopping area.
We could then require a one-way traffic flow of trucks, using Bloxam
Avenue as an entrance and the far east driveway on Minnehaha as an exit.
ZONING ORDINANCE. The City Zoning Ordinance states that variances can be issued
w en t ey are not contrary to the public interest, and when, owing to conditions
peculiar to the property and not the result of actions of the occupant, a literal
enforcement of the Ordinance would result in unnecessary and undue hardship.
In granting any variance, the Board of Adjustment may prescribe appropriate
conditions and safeguards.
Respectfully,
George D. Forbes
City Manager
GDF/mgg
Memo to: Clermont City Council
From: City Manager
Subject: Mechanical Permit Fees
Data: October 21, 1981
Attached is Resolution No. 384 which establishes Mechanical Permit fees for
the City of Clermont.
This type of permit is issued for the installation of mechanical devices such
as air conditioners, boilers, and ventilation systems. In the past, such permits
have been issued using Building Permit fees.
Since some of the classifications necessary for Mechanical Permits are not
listed in our Building Permit fees, we believe that it would be in the City's
and Mechanical Contractor's best interest to establish a separate fee schedule
for these permits. Almost all Building Departments use a separate schedule
for Mechanical and Building Permits. These fees are based on the recommends-
tions by the Southern Standard Mechanical Code.
Respectfully,
i
George D. orb as
City Manager
GDF:pm
Attachments