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10-27-1981 Supporting DocumentsMINUTES REGULAR MEETING October. 27, 1981 A Regular Meeting of the City Council of the City of Clermont was hold on October 27, 1981 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Hoskinson with the following Councilmen in attendance: Michael Conley, Robert Pool and Dennis Thomas. Lester Cole was absent. Other City Officials present were: City Manager Forbes, City Attorney Baird and City Clerk Rozar. The Invocation was offered by Councilman Thomas, followed by repeat- ing of the Pledge of Allegiance by all present. MINUTES A motion was made by Councilman Thomas, seconded by Councilman Pool and unanimously carried that the Minutes of the October 13, 1981 meeting be approved as presented. CITY MANAGER'S REPORT WATER CONTAMINATION City Manager Forbes reported that a newscast on Channel 9 erron- eously stated that water in the Clermont area was contaminated by a nearby chemical plant. He stated that the Clermont area wells are not contaminated or affected by the chemical plant. ADVALOREM TAXES City Manager Forbes reported that the adjusted tax rate has been received from the Property Appraiser and using his formula, the adjusted millage will be 3.456 mills. WATER LINE EXTENSIONS City Manager Forbes stated that a stipulation in the approval of the Change Order to construct water main extensions was to reserve enough funds to prevent a financial problem in the event there is a problem with the Minnehaha Ave. well. He stated, thus far, the well is progressing and problems are not antici- pated. However, extensions #2 and #12 will be eliminated from the Change, reserving $45,000 from the main extension project and making a total reserve for the well approximately $100,000. These two extensions can then be added to the project when the well is completed. SINKHOLE INSURANCE City Manager Forbes stated that Sinkhole Insurance for the City would cost $684 annually for City property coverage. This cov- erage does not include City streets. After discussion, A MOTION 81-141 WAS MADE BY COUNCILMAN POOL, SECONDED BY COUNCILMAN CONLEY AND UNANIMOUSLY CARRIED THAT THE CITY OBTAIN SINKHOLE INSURANCE ALONG TQT T.T]n TT.TTV imn wnRKRRS' COMPENSATION INSURANCE. MAYOR'S REPORT VETERAN'S DAY Mayor Hoskinson issued a proclamation in recognition of all veterans and Veteran's Day. HARRY ANNA CRIPPLED CHILDREN'S HOSPITAL Mayor Hoskinson issued a proclamation in recognition of the Harry Anna Crippled Children's Hospital and proclaimed November 1 through November 7, 1981 as Harry Anna Crippled Children's Hospital Week. . LEGISLATIVE ISSUES Mayor Hoskinson stated that the City of Orange Park has issued 81-142 MINUTES REGULAR MEETING October. 27, 1981 Pago 2 LEGISLATIVE ISSUES CONT' D a resolution, and the Florida League of Cities is requesting that support be given toward clarifying the law dealing with Double Taxation, as wall. as the proposed legislation mandating that the first $5,000 of property value be taxed and homestead exemption take effect afterwards. This would ensure that all property owners pay property taxes. COUNCILMAN THOMAS' REPORT JUNKYARD FENCING Councilman Thomas inquired as to the status of the junkyard fencing. City Manager Forbes stated that fencing has been started and progressing slowly. COUNCILMAN CONLEY'S REPORT HIGHWAY 50 Councilman Conley stated that he has been asked to have the street lighting on Highway 50 between Fifth Street and East t as well as a crosswalk Avenue investigated for improvemen , overpass at Fifth Street. The City Manager stated he will write a letter to the DOT relating this request. VARIANCE: 701-721 East Highway 50 Winn Dixie Mr. Richard Reynolds appeared before Council requesting a variance` in order to construct a ten (10) foot addition to the rear of the Winn Dixie store and the former Sun Bank area, to be utilized as coolers for Winn Dixie. This would cause a five (5) foot penetration into the required twenty-five foot rear yard. Mr. Reynolds stated this would cause a hardship for him if not granted because Winn Dixie may not expand their facility into the Sun Bank area, leaving that space unrented. A letter was read from Mr. Roy Grose, Tom Dougherty was present representing Mrs. Polly Rook, and Mr. and Mrs. Spencer White were present, all in opposition to granting the variance for the following reasons: The present Winn Dixie shopping plaza already has too short a rear yard, and an inadquate buffer strip. This has caused problems of unsightliness and trash to the abutting residential properties. Additional problems are created by trucks and damages caused by overriding the curb onto lawns. Mr. Dougherty stated that there is no undue hardship on the shop- ping center property owner, but there is substantial hardship placed on his client and other abutting property owners. Mr. Spencer` suggested that the block directly behind the shopping center be rezoned to commercial, making a buffer between the shopping center and residential properties. Mr. Reynolds stated that the proposed expansion of Winn Dixie would alleviate a great deal of the noise problem by having the larger storage space and a more modern type of cooling system that would require only one cooling unit, rather than the three existing ones. He further stated that when the expansion is fin- ished, he will paint the rear of the building and plant trees as a buffer. After extensive discussion, ARrHTTF PLANS F AND THE t MEETINGvWHENvWINN DIXIE'S 'IL ADVISING THEM OF THE ACTUAL ITS IT WILL HAVE TOWARD NOISE i REAR OF THE BUILDING. MINUTES REGULAR MEETING October 27, 1981 Pago 3 JENKINS AUDITORIUM Willie Grayson of the South Lake Players appeared before Council requesting to use Jenkins Auditorium without• paying a user. charge. Ile stated they are a non-profit organization and are not finan- cially able to pay the user charges at this time. The South Lake Players have been allowed to use the auditorium the past• three years without charge. 81-143 After discussion, A MOTION WAS MADE BY COUNCILMAN THOMAS, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED TO ALLOW THE SOUTH YOLLOWING CUNDI'PlUNb: 1. The rental fees be waived only through the period of their final proposed production of the season's plays. 2. Smaller facilities be utilized for as many rehearsal sessions as practical. 3. The financial status of the group be reported to the Council at the end of the season productions. 4. The auditorium can only be used on dates and times approved by the City. 5. A $50.'00 deposit,be given to the City. 6. The building cannot be altered in any manner, except for temporary stage props, without the approval of the City Manager. ? BROOME STREET PAVING City Manger Forbes explained that an estimate has been obtained from Leecon, Inc. at an estmated $26,927.05. This estimate is substantially lower than the City Engineer's estimate of $35,000 due to the change of construction to inverting the crown of the street. This would enable the City to assist with the construe tion by installing asphalt curbs, and keep the costs of the project as low as possible. 81-144 After discussion, A MOTION WAS MADE BY COUNCILMAN THOMAS, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED TO AUTHORIZE THE CITY ATTORNEY TO PROCEED WITH THE NEEDED STORM WATER EASEMENT, THE CITY ATTORNEY. ELECTION PROCLAMATION Mayor Hoskinson presented the Election Proclamation declaring December 1, 1981 Election Day for Council Member Seats Group II and IV. ELECTION BOARD 81-146 A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED TO ACCEPT THE CITY CLERK'S REQUEST FOR APPOINTMENTS TO THE ELECTION BOARD AND REMUNERATION AS FOLLOWS: 81-147 81-148 0 MINUTES REGULAR MEETING October 27, 1901 Page 4 ELECTION BOARD CONT'D. Clerk - Hilda McCown E Book Inspectors - Goldie Wilson Elizabeth Konslor Ella Mae Sheldon Florence Herda Machine Inspectors - W. B. Mallory John Prichard Deputy - Charles Haines All Board Members will be required to work from the hour of Six O'Clock A.M. to Seven O'clock P.M. at a rate of $3.35 hourly, excluding the Clerk, who will receive an additional $15.00. Substitutions may also be made by the City Clerk if deemed necessary. ORDINANCE NO. 219-C: Amendments to Chapter 5, Buildings City Manager Forbes explained that this ordinance clarifies a portion of our existing electrical code regarding outside disconnects, and the utilization of pipe in the plumbing code. COUNCILMAN POOL INTRODUCED ORDINANCE NO. 219-C FOR FIRST READING. The ordinance was read by title only. RESOLUTION NO. 384: Mechanical Permit Fees City Manager Forbes stated that this resolution establishes Mechanical Permit fees, and clarified that these fees have previously been included in Building Permit fees. This pro- ....-. cedure will allow separate schedules for determining the indi- vidual fees. A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED THAT RESOLUTION NO. 384 BE ADOPTED. EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL BOARD MEMBER Councilman Thomas stated that he has appreciated his appointment to the Board of the ECFRPC, but would like to resign at this _time. A MOTION WAS MADE BY COUNCILMAN THOMAS, SECONDED BY COUNCILMAN CONLEY AND UNANIMOUSLY CARRIED THAT MAYOR HOSKINSON BE APPOINTED AS BOARD MEMBER TO THE ECFRPC. A motion was made by Councilman Conley, seconded by Councilman Pool and unanimously carried that the meeting adjourn at 9:15 p.m. �a�M H�'� Mayor REQUEST FOR: VARIANCE DATE: OCTOBER 1, 1981 j OWNER: RICHARD R. REYNOLDS, TRUSTEE APPLICANT: RICHARD R. REYNOLDS PROPERTY: LOTS 300 THROUGH 307 SOUTH OF HIGHWAY 50 WINN DIXIE PLAZA LOCATION: CO0RNER721 OF HIGHWAY EAST 50AAND BLOXAM ZONING: C-2 REQUEST: FOR FIVE (5) FOOT PENETRATION INTO THE REQUIRED TWENTY-FIVE (25) FOOT j REAR YARD i i COMMENTS: The rear yard behind the Winn Dixie store is presently thirty (30) feet, and Mr. Reynolds is requesting permission to construct a ten (10) foot " addition to the rear of this store and to the old Sun Bank area in order to install new coolers for the Winn Dixie store. This would leave a rear yard behind the Winn Dixie building of only twenty (20) feet, which would create the following problems: 1. BUFFER STRIP AND TRASH. The rear of this building is already too close to the residential properties located across Minnehaha Avenue. This has created many problems, which have never been completely resolved for these neighbors, as follows: a. Mr Reynolds has never maintained the buffer strip on Minnehaha Avenue as required by his site plan. Attached are letters dating back to 1976 requesting that a landscape buffer be installed. On two occasions (the last less than a year ago) Mr. Reynolds planted small shrubs, but they have all died. b. Trash from Winn Dixie and other stores blowing onto residential lawns has been a problem ever since this shopping plaza was built. This problem is further intensified by the lack of a buffer strip and proximity to abutting residential properties. Attached are letters from as far back as 1977 discussing this problem. I have had many meetings with Mr. Reynolds and repre- sentatives of Winn Dixie on the trash problem, and in the last few months (particularly since they have been working on plans for the expansion) there have been no major problems at this location. However, on the original site plan for Winn Dixie " the dumpsters were enclosed and screened. Winn Dixie changed this arrangement a few years ago and moved a compactor for < " paper into the screened area and the dumpster was left outside. t i<t 1 .. fix ,w •,,,.",. r u RICHARD REYNOLDS VARIANCE. REQUEST Page two 2. OFF STREET LOADING AND UNLOADING. Because of the lack of room in the ac of t e s opp ng center, all.- ce for loadin and unloadin has always been as roblem because of the s ort distance be in the stores. The original r veway openings onto Minnehaha Avenue were not wide enough for all the truck traffic and the curbs and grass were constantly over- run by truc s. Since tat time the driveways have been widened to the Point where they no longer meet the City's standards, and trucks still overrun the curbs, only not as often. This problem is caused by the tight turn radius, since there is only thirty (30) feet behind the building, excluding the space occupied by the loading docks. The load nq docks have been dams ed many times by trucks, since there is already Inadequate space beh1nd W1nn Dixie. 3. CONCLUSION. The present Winn Dixie shopping plaza already has too s ort a rear yard, and an inadequate buffer strip. This has caused problems of unsightliness and trash to the abutting residential proper- ties. In addition, the large driveway openings on Minnehaha Avenue and the loading docks are still damaged by trucks due to the short distance behind the building. All these problems would only be intensified if this variance were granted, unless major changes were made. The only manner in which the above mentioned problems might be overcome would be to require the west three driveways from Minnehaha Avenue to be closed and a six (6) foot tall shadow-box buffer fence installed behind the entire shopping area. We could then require a one-way traffic flow of trucks, using Bloxam Avenue as an entrance and the far east driveway on Minnehaha as an exit. ZONING ORDINANCE. The City Zoning Ordinance states that variances can be issued when they are not contrary to the public interest, and when, owing to conditions peculiar to the property and not the result of actions of the occupant, a literal enforcement of the Ordinance would result in unnecessary and undue hardship. In granting any variance, the Board of Adjustment may prescribe appropriate conditions and safeguards. Respectfully, George D. Forbes City Manager GDF/mgg Richard R. Reynolds October 12, 1981 Mr. George Forbes, City Manager. City of Clermont Clermont, Florida 32711 RE: Winn Dixie Shopping Center Dear Mr. Forbes: A few weeks ago we presented the attached plans for the addition to the Winn Dixie Shopping Center to the City of Clermont Building Department for their approval. We were subsequently advised by that depart- ment that our plans were not approved because we did not meet the proper setback criteria. We are therefore requesting that the City of Clermont grant a variance for the proposed expansion of the _ Winn Dixie store located in our shopping center. The plans show new coolers and freezers on the rear side of the building along Minnehaha Avenue. The plans also indicate a penetration of 48" into the setback. We have a setback of 3012" and the ice boxes will be only 101 as shown. Winn Dixie will have a 23,000 square foot store upon the completion of the proposed expansion. These boxes are necessary to provide the proper stocking of perishable merchandise. Without these ice boxes, there will be a direct hardship on both Winn Dixie and myself, as owner of the center, because I will be unable to furnish adequate storage space for their requirements. Winn Dixie plans to occupy the 4200 square feet now occupied by Sun Bank in addition to the present 18,400 square feet they are now occupying. Lour consideration of a variance that will enable the needed construction to be done will be greatly appreciated. Very t my yours , c and°1d Encls: 22 PALMER DRIVE -RT. 3,00% 522 -CLERMONT, FLORIDA 32711 -PHONE (904) 394.2263 WINN DIXIE VARIANCE REQUEST Adjacent property owners within 150 feet Lot 4 Forty Pines George L. Gallup 1550 Bloxam Avenue Lot 3 Forty Pines Cecil G. Hull P.O. Box 912 Lot 1 Oakview Spencer D. White 767 East Minnehaha Lot 2 Oakview Mary F. Rock 723 East Minnehaha Lot 3 Oakview Lucille Von Seqqern 743 East Minnehaha Lot 4 Oakview Neal Dauphin 767 East Minnehaha Lot 5 Oakview Roy L. Grose 777 East Minnehaha -- Lot 4 Alta Vista M. G. Etheridge 695 East Minnehaha CITY OF CLERMONT P.O. BOX 219 • CLERMONT, FLORIDA 32711 • PHONE 004/394.4081 October 16, 1981 Subject: Variance Request - 701 - 721 East Highway 50 Winn Dixie Shopping Center Dear This letter is to inform you that a variance from the City's Zoning Ordinance has been requested as described on the attached notice. z_ The City notifies all owners within 150' of a variance request to ensure that our citizens are made aware of any zoning changes that might affect them. The attached zoning variance request will be heard at a Public Hearing before the Clermont City Council, acting as a Board of Adjustment on Tuesday, October 27, 1981, at 7.30 p.m. in the City Council Chambers located at 882 Desoto Street. You are invited to attend this Public Hearing to express your views on this matter. By working together, we can make Clermont a better place to live and work. Thank you for your consideration. Sincerely, George D. Forbes City Manager GDF:sor Attachments CITY OF CLERMONT P.O. BOX 219. CLERMONT, FLORIDA 32711 . PFIONE 904/394-4081 LEGAL NOTICE Notice is hereby given to all concerned that the Clermont City Council will hold a Public Hearing in the Council Chambers located at 882 W. DeSoto Street on Tuesday, October 27, 1981 at 7:30 p.m. At this meeting a variance request will be considered for the following purpose: To expand -the existing building to the rear providing for additional storage space. This addition would penetrate five (:5) feet into the required twenty-five ft. rear yard setback. This property is located at 701-721 E. Highway 50. (.Winn Dixie Shopping Center). The legal description is available for public - inspection at City Hall, $1 Westgate Plaza, Clermont, Florida. All interested parties %ill be given an opportunity to express their views on the matter. Please be advised that, under State Law, if you decide to appeal a decision made with respect to this matter, you will need a record of the proceedings and may need to ensure that a verbatim recording is made. Sandra O. Rozar, City Clerk City of Clermont PLEASE PRINT OR TYPE 10 THE ZONING BOARD OF ADJI )1ENT OF THE CITY OF CLERMONT, FLORIDA APPLICANT NAME:_ ADDRESS:_L_71_11'— Gentlemen: �- m0A/ j (laving posted the necessary $25.00 appeal fee with the City Clerk, I hereby make f application to your Board for relief from a decision of the Building Official of the City of Clermont, whereby 1 was refused permission to: Repair ( ), Add to (?<), Alter ( ), Construct ( ), Move and Place ( ), a (sign) building on lot/s 300 through 307 South of Highway 50 (Block ------ SubdivisionClermont Heights Address St—'e- cu g"7) (/ ,Zone C-2 Section of Code C-2-E-3 Rear Yard —in the City of Clermont, Florida. The reason given by the Building Official for the decision in refusing to issue a building permit is: Plans project five (5) foot penetration into required twenty-five (25) foot rear yard to construct two (2) new additions - one 10 feet by 54 feet and one 10 feet by 20 feet - to be used for refrigeration purposes. - My appeal to your Board is based on my contention that this decision creates a °f hardship on me for the following reason, or reasons: Letter attached i i Seven (7) copies of all necessary floor plans, plot plans, and other pertinent infor- mation are attached hereto, on paper size 811" x 14" minimum size. I submit that I qualify for this variance because I have an exceptional and unique hardship on my particular parcel of land that is not shared by property owners in my area. A strict application of the zoning ordinance deprives me of the reasonable use of my land and the granting of this variance will not alter the essential character of the area. i I have been notified that this Variance Application must be filed with the City Clerk no later than 5:00 P.M. on Friday, two (2) weeks prior to the Council meeting at which time Variance will be considered. I also understand that when any variance is granted, construction of the structure must be completed within one year from date of grant. Date:'e��� f S% Very truly yours, 5/17/77 -. ® � •, c"q +rar, ray,,. BLOXA'M r •��STR���rT,�, I r Ut •r--i_. JO j((:,^,.._ ___ CfllNCItF. ff: WALN -�'i• .-_.._,.___-�"_ au w x WINN DIXIE C ~ L i}r ,14 curet m n p) o I; fn m �r--tuen C '13.9 A � �f �. r• y . SUN BANKva x t nip a VACANT i • � ,�—CUHe / I � I CURB EAGLE DISCOUNT STORE r r y NO. 741 m 7r'{. --: o 471 cn PARISH JEWELRY cn u Z m JUNIOR MISS C Im I APPAREL Rl I� i u BEAUTY SALON ZI y ' NO. 771 n o. TOMS PIZZA 71 a 0 f R. 1,W,_TBI. y o� LAUNDRY of I Or, 2 70.0 70 r- A cn 0.60 CONC. CORD-4.i I wcaeo N 1 10 31 ° E ; tf Z 0,Zz a 1) �w z g In, Z -,4 wo .0 . (on a 0* Ln 0 m 6,z 0 aEr- --t o - -- - -CL a, -5 -r w m co 0) 5 1, IL Ln E; 0) 2 In T o ig IV tn 'D. 0 a C, m ma ITT m j; T. 1,3 30 C, V1 S. - a 01 11 11 03 M (it C. 0 m rj 0 0. (a E; IE a r,-, m rn 0 m 0 K p m 44 0 'D :v: C', (n C, C9, S I, 0, 0 —0 0 -ri Ln 0. LA 0 0 0 '-f 0 It Cl) In 0 0 cn ol w m a O Ln 0 C. ID fn o M a. Z Ln Co uj -M n 0 9 m 1;- E -C, 9 C, Ul a 0 I, m C) It, 0. Ql (..GCL� L.�1LGl:�CiGC�J _i tie ,c^��.��.l�Q; ,.� .emu f�•� die. /��� - 'f' /L/JC:L'L7•�L /G //c�Qvi�� �J �lGG /ClCcB�. �ZLGI� �utic/�� E /G��iw � /��[2/G2cc.G�•di ,GYv�a��y �.�� ��LlOJ tk. GLCZGLi �l�Ql /ZCLcL //L�f� ,.GGL�!✓ C�G�'iGG. �, ems/ L GCIJ �1L /JGPeo(w6l/fi?2�2� �yLt 1p�Y✓ (. _...� RECEIVED OC i 2 7 1981 ouy 6 Memo to: Clermont City Council From: City Manager Subject: Weekly Memo Date: October 22, 1981 SOUTH LAKE PLAYERS. The South Lake Players have requested to be placed on the agenda for Tueaday'a meeting to discuss the use of Jenkins Auditorium without pitying it user charge. For the past three years, the City Council has allowed the players to use the Auditorium without fees on the following conditions: 1. The rental fees be waived only through the period of their final proposed production of the season's plays. 2. Smaller facilities be utilized for as many rehearsal sessions as practical. 3. The financial status of the group be reported to the Council at the end of the season productions. 4. A $50.00 deposit be given to the City. 5. The Auditorium can only be used on dates and times approved by the City. 6. The building cannot be altered in any manner, (except for temporary stage props) without the approval of the City Manager. UTILITY DEPARTMENT. This week, the Utility Department has been conducting percolation tests at our landspreading site. Irrigation pipe was borrowed from Claude Smoak Citrus and we are using our trash pump to move the water from Douglas Lake into our percolation area. We then monitor water level readings 24 hours a day. PROCLAMATIONS. Enclosed are Proclamations from Mayor Hoskinson on Veteran's Day and the Crippled Children's Hospital in Umatilla. SINKHOLE INSURANCE. We have spoken with the Olivenbaum Insur- ance Company on the possibility of adding sinkhole coverage to our commercial property insurance. As we discussed, this coverage would cost $684, but would only cover the approximately Three million dollars of business property listed in our commercial policy. Since streets are not insured by the City, they would not be covered by the sinkhole insurance. Council direction is requested on this matter. FLORIDA POWER. Enclosed is a letter from Florida Power regard- ing their franchise fees. Florida Power will be voluntarily paying franchise fees each month instead of once a year, which will benefit the cash flow of our City. Page 2 Weekly Memo October 22, 1981 LAW ENFORCEMENT FUNDS. The 1981 Legislature appropriated $10,000,000.00 to be distributed to counties and cities for law enforce— ment assistance. The State required these monica to be distributed on a population basis, and we recently received $5,60Gtimefrom omithis fund. nll�a state provided this money on a nonrecurring, expenditures related to local government crime control. I would recommend that we hold onto these funds until tile euCousesncil thasereviewed our Capital Improvement Program. At that time, possible funds could be discussed. PARKS & RECREATION BOARD. Attached are the minutes of the October 7, 1981 Parks and Recreation Board meeting. Please note that at their November meeting, the Board will be discussing the long range recrea— tion plan of the City. DEPARTMENT OF TRANSPORTATION DOT . The State Department of Transportation has prepared preliminary construction plans for 4—laning of Highway 50 from Clermont, 1 mile west toward Groveland. They have also Informed us that this project is being readied for advertisement on or about March, 1982. FLORIDA BOATING IMPROVEMENT PROGRAM. This week, we submitted an applicationto the County for our boat ramp improvements at Jaycee Beach. The total cost of our grant request was $29,900, largely because we would prefer to construct a breakwater out of concrete instead of wood. This program is 100% funded by the State. Respectfully, George D. Forbes City Manager GDF:pm Enclosures PROCLAMATION 1111F,RPAS, of all the important days we Celebrate during the year, Jew are more worthy of upocial obearvanco than Veteran'a Day, which will be honored on November 11, 1D81; WHEREAS, citizen of our nation and state live in freedom today because of the contributions and sacrifices made by the men and women who served in the awned forces when our freedom was challenged; WHEREAS, today, more than a million Florida veterans continue their dedication to the highest ideals of Americanism to strengthen the fortreas of our prized national freedom, WIIEREAS, we can never repay our debt to our veterans, for it is beyond any tangible price, but we can show our gratitude for their exemplary deeds; NOW THEREFORE BE IT RESOLVED, I, Jim Hookinson, Mayor of the City of Clermont, urge all citizens to remember and be thankful for Florida's veterans, servicemen and servicewomen for the devotion they have shown their community, state and nation. IN WITNESS WHEREOF, I have hereunto set rmj hand and caused the Seat of the City of Clermont to be affixed this 22nd day of October 1981. PROCLAMATION WHEIMMS, the, Benevolent and Protective Order of Ulm oJ' the, State of Ploiida operatee the Barry Anna Crippled C4ii.ldres's 11oupital in Umatilla, !'Zorida, and WHEREAS, the Harry Anna Crippled ChiZdren'o Hospital has provided an outstanding medical facility for the needy, crippled children of the State of Florida for nearly half a oantury; and WHEREAS, the Harry Anna Crippled Children's llospitaZ operates five out -patient clinics which treat more than 5,000 needy children annually, ragardZesc of race, color, or creed; NOW, TIIEREFORE, BE IT RESOLVED, the City of Clermont appreciates and recognizes the good Work of the Harryy Anna Crippled Children's Hospital, and hereby proclaims the week of November 1 through 7, 1981, as Harry Anna Crippled Children's Hospital (leek. IN WITNESS WHEREOF, I have hereunto set my hand and caused the SeaZ of the City of Clermont to be affixed this 22nd day of October, 1981. James M. Hoskinson Mayor ATTEST: Sandra 0. Rozar City Clerk �rp000 0 Moo. e P. 0. Box 69 Cleruant, FL 32711 Power October 19, 1981 Mayor and City Council City of Clermont Clermont, Florida 32711 i; For some time, Florida Power Corporation has been aware that some of its franchised cities desired to receive payment of the franchise fee on a more frequent schedule than provided for by the terms of the franchise. At the present time, some of the Corporation's franchises iI provide for semiannual payment of the franchise fee while others - provide for an annual payment. Wherever possible, and under like and similar conditions, this Corpora- j; tion desires to treat all of its franchised cities alike with regard i to the payment of the franchise fee. Conforming to such mentsiof,the Florida Power Corporation will begin making monthly payments i± franchise tee in 1982- We plan to make the transition from semiannual or annual payments of the franchise fee during the months of January and February, first monthly franchise fee payment will be made in the latter part February, 1962 and will be for the franchise fee through January, Payments will then be made monthly. I Should you need any additional information, or if I can be of any assistance, please contact me. Sincerely, ��pp Joy hn S. Gillman District Manager JSG/shg Mlnuten - Parka anti Recreatlon hoard Mecting October 7, 1991 This meeting of Lha Parks and Rccreation Board was called to order by the Chairman, Bub Wear aL• 7:30 p.m. on Wednesday, October 7, 1981 In the City Council Chnmbern. ROLL CALL: Present: Chairman Wear, Ed Paulcy, Adolphus Church, Don Smith, Barrie Rakow, Diary Shaw, Donnie Wilson, Edmund Minna. Abnent: Ar.lune Ilnnkn SUMNER RECREATION I'ItOCRAMS: The Parks and Recreation Board discussed the Questionnaires distributed to the participants of the City Summer Recreation Programs. City Manager, George Forbes discussed the fact [lint there were much fewer responses to the Questionnaire than in the previous year. lie suggested that in the future, the Questionnaires be given to the Instructors on the last day of their programs to hand out to the participants. This would ensure that the majority of the Questionnaires are completed and sent back to the City. Each Program was discussed by the Board in detail, and in general, the Board members were pleased with the results of our Summer Programs. More things could be done with the City sponsored programs under the direction of the summer Recreation Supervisor. Possibly a beginning Tennis Program could be instituted, and a Football or Basketball League for young adults was recom- mended. City Manager Forbes stated that before the start of next year's pro- grams, this information will be given to the Summer Recreation Instructor, who would make a preseutatlon to Lhu Board regarding these programs at that tlutc. 1982 TREE PROGIMI. The Board members agreed that they would be sponsoring a M(nl-Landscaping Program with the Cordes Club. This fall, the course will be held from 9 a.m. co 11 a.m. on January 9 and 23, and February 6 and 13, in Jenkins Auditorium. Mrs. Miriam Johnson Is handling the plans for the course as a member of the Carden Club. City Manager, George Forbes spoke on the trees that had been ordered for the Arbor Day Celebration. lie explained that the Arbor Day Celebration will take place on January 16, 1982. Tlue Carden Club will also assist with this project. Distributlug new brochures oil tree planting was recommended. It was decided that Don Smith would review the brochure and make any recommended changes at the next Board meeting. Don Smith will also be preparing a Tree Planting Program on City property for the Board's review. Mr. Smith stated that the Program should be ready for review at the December or January Board meeting. HAUNTED HOUSE. Barrie Rakow mentioned that she would be willing to sponsor, along with Sue Mecanick, a Haunted House to be in the Old Library Building on Halloween. City Manager, George Forbes stated that since the Library Building is not now being utilized, this building would be ideal for such a use. All Board members agreed that this would be a good program for young adults. The proceeds from the event would be split on an even basis and - donated to the South Lake Players, and Clermont Parks and Recreation Board. Page 2 Minutes - P. 6 R. Board Meeting October 7, 1181 There was much discussion an the fee to be charged, and whether the Parka and Recreation Board should accept donations. After discuss Lon, n motion was made by Ed Pauley, and seconded by Bob Wear that the Parka and Recreation Board recommend approval of this project to the City Council. Notion passed unanimously. MEETING TIME. Barrie Rakow recommended that it might be more convenient for tl:e Board members to set an earlier meeting Lime other than 7:30 p.m. It was tine consensus of the Board members that the new meeting time for the Parks and Recreation Board would be at 5:30 p.m. on the first Wednesday of each month. It was also pointed out that the Board would meet in the City Council Chambers. LONG RANCE PROGRAMS, City Manager, George Forbes discussed the the Board's previous recommendation that a hand ball court be constructed in Clermont. Bob Wear brought up his belief that possibly before such a recommen- dation is made, the City should completely review its long range programs in order to ensure that the Board is benefiting the entire community, and not just a select few. After much discussion, it was determined that at the November meeting, Lhe Board would completely review its authorities, including a review of the list of the facilities presently in Clermont, previous recreational surveys, and our long range program which was developed a few years apo. - The meeting adjourned at 8:45 p.m. Respectfully, George D. Forbes City Manger GDF:pm Minutes - Parks and Recreation Board Meeting October 7, 1981 This meeting of the Parks and Recreation Board was called to order by the Chairman, Bob Wear at 7:30 p.m. on Wednesday, October 7, 1981 in the City Council Chambers. ROLI. CALL• Present: Chairman Wear, Ed Pauley, Adolphus Church, Don Smith, Barrie Rakow, Mary Shaw, Donnie Wilson, Edmund Klimas. Absent: Arlene Hanks SUMMER RECREATION PROGRAMS: The Parks and Recreation Board discussed the Questionnaires distributed to the participants of the City Summer Recreation Programs. City Manager, George Forbes discussed the fact that there were much fewer responses to the Questionnaire than in the previous year. Ile suggested that in the future, the Questionnaires be given to the Instructors on the last day of their programs to hand out to the participants. This would ensure that the majority of the Questionnaires are completed and sent back to the City. Each Program was discussed by the Board in detail, and in general, the Board members were pleased with the results of our Summer Programs. More things could be done with the City sponsored programs under the direction of the Summer Recreation Supervisor. Possibly a beginning Tennis Program could be instituted, and a Football or Basketball League for young adults was recom- mended. City Manager Forbes stated that before the start of next year's pro- grams, this information will be given to the Summer Recreation Instructor, who would make a presentation to the Board regarding these programs at that time. 1982 TREE PROGRAM. The Board members agreed that they would be sponsoring a Mini -Landscaping Program with the Garden Club. This fall, the course will be held from 9 a.m. to 11 a.m, on January 9 and 23, and February 6 and 13, in Jenkins Auditorium. Mrs. Miriam Johnson is handling the plans for the course as a member of the Garden Club. City Manager, George Forbes spoke on the trees that had been ordered for the Arbor Day Celebration. lie explained that the Arbor Day Celebration will take place on January 16, 1982. The Garden Club will also assist with this project. Distributing new brochures on tree planting was recommended. It was decided that Don Smith would review the brochure and make any recommended changes at the next Board meeting. Don Smith will also be preparing a Tree Planting Program on City property for the Board's review. Mr. Smith stated that the Program should be ready for review at the December or January Board meeting. HAUNTED HOUSE. Barrie Rakow mentioned that she would be willing to sponsor, along with Sue Mecanick, a Haunted House to be held in the Old Library Building on Halloween. City Manager, George Forbes stated that since the Library Building is not now being utilized, this building would be ideal for such a use. All Board members agreed that this would be a good program for young adults. The proceeds from the event would be split on an even basis and donated to the South Lake Players, and Clermont Parks and Recreation Board. Page 2 Minutes - P. 6 R. Board Meeting October 7, 1981 There was much discussion on the fee to be charged, and whether the Parks and Recreation Board should accept donations. After discussion, a motion was made by Ed Pauley, and seconded by Bob Wear that the Parks and Recreation Board recommend approval of this project to the City Council. Motion passed unanimously. MEETING TIME. Barrie Rakow recommended that it might be more convenient for the Board members to set an earlier meeting time other than 7:30 p.m. It was the consensus of the Board members that the new meeting time for the Parks and Recreation Board would be at 5:30 p.m. on the first Wednesday ,of each month. It was also pointed out that the Board would meet in the City Council Chambers. LONG RANGE PROGRAMS. City Manager, George Forbes discussed the the Board's previous recommendation that a hand ball court be constructed in Clermont. Bob Wear brought up his belief that possibly before such a recommen- dation is made, the City should completely review its long range programs in order to ensure that the Board is benefiting the entire community, and not just a select few. After much discussion, it was determined that at the November meeting, the Board would completely review its authorities, including a review of the list of the facilities presently in Clermont, previous recreational surveys, and our long range program which was developed few. years ,ago.,. The meeting adjourned at 8:45 p.m. Respectfully, George D. Forbes City Manger GDF:pm Memo to: City Council From: City Clerk Subject: Election Board Date: October 2, 1981 The following are persons requested to serve as Election Board Members for the General Election to be held on December 1, 1981: Clerk - Hilda McCown 475 W. Minnehaha Ave. Book Inspectors - Goldie Wilson 1078 Linden St. Ella Mae Sheldon 1102 Linden St. Elizabeth Konsler 250 E. Orange Ave. Florence Herda 909 East Ave. Machine Inspectors - W. B. Mallory 458 Carroll St. John Prichard 150 W. DeSoto St. Deputy - Charles Haines 757 East Ave. Should substitutions be necessary, it is requested that the City Clerk be authorized to make the needed substitutions. I am submitting the following compensation amounts as follows: All Board Members will be required to work from the hour of Six O'Clock A.M. to Eight O'Clock P.M. at a rate of $3.35 hourly (min- imum wage) making a total of $46.90 for the full day's work. This is excluding the Clerk, for whom I am requesting an additional $15.00, or a total of $61.90 for the full day. The Clerk has substantial additional work and responsibilities over the other workers. *For clarification, the City Clerk acts as Supervisor of Elec- tions, not to be confused with Clerk of the Board. Respectfully, Sandra 0. Rozar City Clerk SR Memo to: Clermont City Council From: City Manager Subject: Amendment to Chapter 5 - Buildings, of the Municipal Code of Ordinances. Date: October 21, 1981 Enclosed is Ordinance No. 219C which amends Chapter 5, Section 5-71 Amendments to National Codes, an follows: A. Exceptions to National Electrical Code. Exceptions 1 through G arc already part of our existing Ordinance. Excep- tion 7 is necessary to clarify the fact that service disconnects are required on the outside of buildings. This is necessary for safety reasons to allow our firefighters an easy access point to turn off the electricity of a burning building. Section 230 of the Electrical Code presently allows disconnects to be installed either on the inside or outside of the building, as long as they are readily accessible. Most cities in our area have interpreted this to mean that dis- connects will be installed on the outside of buildings unless an inside discon- nect is necessary for security or safety reasons. Most disconnects are now on the outside of buildings, but we believe that this amendment is necessary to clarify our code. B. Exceptions to Plumbing Code. Exception No. 1 is already a part of our Code of Ordinances. Exception 2 requires Schedule 40 Pipe to be installed when plastic pipe is utilized. This has been a requirement of the City since 1971, when this exception was first placed in our Code. However, when revisions were made in 1978, this exception was inadverdently left out of the Code. We have recently discovered this situation and wish to again formally insert this provision in our Code of Ordinances. This.represents no change from our present practices. Schedule 40 Pipe is thicker pipe and meets what we consider the minimum thickness and durability necessary for service lines. Respectfully, George D. Forbes City Manager GDF:pm Memo to: Clermont City Council From: City Manager Subject: Paving Broome Street between 4th and 5th. Date: October 22, 1981 We have discussed the paving of. Broome Street with the Leccon Construction Company. Leecon is the low bidder for the County on Highway 561 and other County projects being constructed this year. Both the County and Leecon are willing to add this project to their existing contract, and the total estimated cost for this project is $26,927.05 (see attached sheet). Leecon is willing to pave this street for the City at the same cost as their County projects. You may recall that the City Engineer's estimate for this project was $35,000. However, we have been able to reduce the costs by inverting the crown of the street. This will enable the City to assist with the construction by installing asphalt curbs, and keep the costs of this project as low as possible. Both the City Attorney and I, will give a report on this matter at Tuesday's meeting. Items which still need to be resolved before work can begin are: 1. Obtain a storm water easement to Crystal Lake, and obtain County Pollution Control Board approval. 2. An easement must be obtained from the owner of Lot 1, Block 27, City Blocks for the roadway. 3. An assessment roll and hearings must be conducted. I believe, that at Tuesday's meeting, we must make a formal decision on whether to proceed or abandon this project. Funds for paving would be required from the City's cash reserves. I believe, we have four major options on the street as follows: 1. Leave the street in its present condition. 2. Construct the street as originally recommended by the City Engineer and bid this project. 3. Construct the inverted street with City crews installing asphalt curb as discussed above. Page 2 Clermont City Council October 22, 1981 4. Place clay on the street, compact it and place a double surface treated emulsion on the street. (Since this street would not lust, we do not recommend this option.) Respectfully, f George W Forbes City Manager mmr�s ® LEECON INC. 't ' General Contractors t.E(`SDURC, H.oRiDA 32748 P. O. (lox 660 • 1420 W. Sumter Strect • Telephone: 904/787-8888 October 7, 1981 Mr, W. C. Benedum, P.E. Public Works Coordinator 416 Wcst Main Strect Tavares, Florida 32778 RE: Broome Street Clermont, Florida Dear Mr. Senedum: As per our discussion concerning Broome Street, we have worked up the follow- ing prices for your consideration. ITEM QUANTITIES UNIT PRICE AMOUNT Clearing G Grubbing 1 LS $2,875.00 $ 2,875.00 Excavation 1 LS 1,215.00 1,215.00 8" Stabilized Subgrade 1,895 SY Mi 3,g14,95 6" Limerock Base 1,760 SY 4.12 7.251.20 1" Type II Asphalt 1,696 SY 2.07 3,498,30 . Inlet, Typo, E 1 EA 1,225.00 1,225.00 15" ACCMP 200 LF 17.00 3,400.00 151, M.E. Section 1 EA 395.00 395.00 Inlet, Type C 1 EA 667.00 667.00 Cone. Plume G Baffle 1 EA 190.00 190.00 Overflow Structure 1 LS 635:00 .635.00 Borrow 260 CY 4.60 1,196.00 Grass 1,800 SY 0.30 540.00 Sod 780 SY 2.07 1,614.60 Dressout 1 LS 690.00 690.00 TOTAL: $26,927.05 The only item that may change would be the 151, pipe quantity, depending on where the easement is established. We hope these prices are satisfactory to you and look forward }A hearing from Mr. Don Bonodum Page TWO October 7, 1081 you on this matter. Sincerely, IIiIiCON, INC. Doiartcr Assistant Secretary DJC:khb REQUEST FOR: _ VARIANCE pA•I�E; OCTODER 1, 19Fi1 OWNER: RICHARD R. REYNOLDS. TRUSTEE APPLICANT: RICHARD R. REYNOLDS PROPERTY: LOTS 300 THROUGH 307 SOUTH OF HIGHWAY 50 WINN DIXIE PLAZA LOCATION: CO0RNER721 OF HIGHWAY EAST 50 AN50DLOXAM ZONING: C-2 REQUEST: FOR FIVE (5) FOOT PENETRATION INTO THE REQUIRED TWENTY-FIVE (25) FOOT REAR YARD COMMENTS: The rear yard behind the Winn Dixie store is presently thirty (30) feet, and Mr. Reynolds is requesting permission to construct a ten (10) foot addition to the rear of this store and to the old Sun Dank area in order to install new coolers for the Winn Dixie store. This would leave a rear yard behind the Winn Dixie building of only twenty (20) feet, which would create the following problems: 1. DUFFER STRIP AND TRASH. The rear of this building is already too close to the rest ential properties located across Minnehaha Avenue. This has created many problems, which have never been completely resolved for these neighbors, as follows: a. Mr. Reynolds has never maintained the buffer strip on Minnehaha Avenue as required by his site plan. Attached are letters dating back to 1976 requesting that a landscape buffer be installed. On two occasions (the last less than a year ago) Mr. Reynolds planted small shrubs, but they have all died. b. Trash from Winn Dixie and other stores blowing onto residential lawns has been a problem ever since this shopping plaza was built. This problem is further intensified by the lack of a buffer strip and proximity to abutting residential properties. Attached are letters from as far back as 1977 discussing this problem. I have had many meetings with Mr. Reynolds and repre- sentatives of Winn Dixie on the trash problem, and in the last few months (particularly since they have been working on plans for the expansion) there have been no major problems at this location. However, on the original site plan for Winn Dixie the dumpsters were enclosed and screened. Winn Dixie changed this arrangement a few years ago and moved a compactor for paper into the screened area and the dumpster was left outside. i _. RICHARD REYNOLDS VARIANCE REQUEST Page two 2. OFF STREET LOADING AND UNLOADING. Because of the lack of room in the back of the shopping center, s ace for loadin and unloadin _h�as�always been a problem because of the short d stance be in t e stores. The orig na rtveway openings onto Minnehaha Avenue were not wide enough for all the truck traffic and the curbs and grass were constantly over- run by trucks. Since that time the driveways have been widened to the point where they no longer meet the City's standards, and trucks still overrun the curbs, only not as often. This problem is caused by the tight turn radius, since there is only thirty (30) feet behind the building, excluding the space occupied by the loading docks. The load - in docks have been damn ed man times b trucks, since there is already inadequate space be in nn Dixie. 3. CONCLUSION. The present Winn Dixie shopping plaza 'already has too short a rear yard, and an inadequate buffer strip. This has caused problems of unsightliness and trash to the abutting residential proper- ties. In addition, the large driveway openings on Minnehaha Avenue and the loading docks are still damaged by trucks due to the short distance behind the building. All these problems would only be intensified if this variance were granted, unless major changes were made. The only manner in which the above mentioned problems might be overcome would be to require the west three driveways from Minnehaha Avenue to be closed and a six (6) foot tall shadow-box buffer fence installed behind the entire shopping area. We could then require a one-way traffic flow of trucks, using Bloxam Avenue as an entrance and the far east driveway on Minnehaha as an exit. ZONING ORDINANCE. The City Zoning Ordinance states that variances can be issued w en t ey are not contrary to the public interest, and when, owing to conditions peculiar to the property and not the result of actions of the occupant, a literal enforcement of the Ordinance would result in unnecessary and undue hardship. In granting any variance, the Board of Adjustment may prescribe appropriate conditions and safeguards. Respectfully, George D. Forbes City Manager GDF/mgg Memo to: Clermont City Council From: City Manager Subject: Mechanical Permit Fees Data: October 21, 1981 Attached is Resolution No. 384 which establishes Mechanical Permit fees for the City of Clermont. This type of permit is issued for the installation of mechanical devices such as air conditioners, boilers, and ventilation systems. In the past, such permits have been issued using Building Permit fees. Since some of the classifications necessary for Mechanical Permits are not listed in our Building Permit fees, we believe that it would be in the City's and Mechanical Contractor's best interest to establish a separate fee schedule for these permits. Almost all Building Departments use a separate schedule for Mechanical and Building Permits. These fees are based on the recommends- tions by the Southern Standard Mechanical Code. Respectfully, i George D. orb as City Manager GDF:pm Attachments