09-22-1981 Supporting DocumentsCITY OF CLF.RMONT
MINUTES
REGULAR MEETING
September. 22, 1981
A Regular Meeting of the City Council. of Lila City of Clermont
was held on September 22, 1981 in the Council. Chambers. The
meeting was called to order. by Mayor pro tem Thomas at 7:34 p.m.
with the following Councilmen in attendance: Michael Conley
and Robert Pool. Lester Cole was absent. Other City Officials
present were: Finance Director Saunders, City Attorney Baird, and
City Clerk Rozar..
The Invocation was offered by Councilman Pool, followed by repeat-
ing of the Pledge of Allegiance by all present.
MINUTES
A motion was made by Councilman Conley, seconded by Councilman Pool
and unanimously carried that the Minutes of the Special Meeting
held September 14, 1981 be accepted as presented.
Mayor Hoskinson arrived at this time.
A motion was made by Councilman Thomas, seconded by Mayor Hoskinson
and unanimously carried that the Minutes of the Special Meeting
held September 15, 1981 be approved with the following amendments:
(1) On page one, Ordinance No. 144-M, fifth line; should have read
An amending motion was made... (.2) Second paragraph of Ordinance
No. 144-M, line 3, logic should be changed to views... (.3) Page 2
an excess of, before reserves on line 2.
CITY MANAGER'S REPORT
LAKE COUNTY LEAGUE OF CITIES
Finance Director Saunders stated that the Lake County League
of Cities is in need of a host for the January meeting and
it has been three years since the City of Clermont has hosted.
It was the consensus of the Council that the City of Clermont
host the January meeting.
BUDGET
Finance Director Saunders stated that replacement pages are
enclosed in each packet with the changes affecting the Sani-
tation budget.
FLORIDA LEAGUE OF CITIES CONVENTION
Finance Director Saunders stated that a voting delegate to the
Florida League of Cities Convention should be determined. A
MOTION WAS MADE BY COUNCILMAN THOMAS, SECONDED BY COUNCILMAN
POOL AND UNANIMOUSLY CARRIED THAT MAYOR HOSKINSON BE THE VOTING
DELEGATE AT THE CONVENTION.
MAYOR'S REPORT
PARKS & RECREATION APPOINTMENTS
Mayor Hoskinson made the following appointments to the Parks &
Recreation Committee to replace the two vacancies left by
Beth Allison and Nell Hunt: Donnie Wilson and Edmund Klimas.
MINUTES Nn 1494
REGULAR MEETING
September 22, 1981
Page 2
COUNCILMAN CONLEY
Councilman Conley inquired of the status of the new well.
Mr. Sampson of Springstead and Associates explained that new
pipe has been ordered and progress is being made, although
there has been little physical activity at the site.
COUNCILMAN POOL
i
Councilman Pool reported on the informative meeting with the }
Chamber of Commerce held on Friday, September 18th. j
RAPID INFILTRATION SYSTEM j
i
Mr. Bud Sampson of Springstead and Associates appeared before
Council to explain the rapid infiltration system as a land -
spreading process and the tests required to determine if the a!
site will suitable. He stated that topographic map, additional
soil borings, and water percolation tests will be required
before final approvals can be obtained and before plans and
specifications can be prepared. The estimated cost for these
needed tests and the Engineer's Report is $12,300 to $14,500.
He also stated that a boundary survey will be needed and the
land mowed.
81-128 After extensive discussion, A MOTION WAS MADE BY COUNCILMAN
THOMAS AND UNANIMOUSLY CARRIED THAT THE CITY ENGINEER PROCEED
WITH THE TESTING FOR THE RAPID INFILTRATION SYSTEM AT A COST
NOT TO EXCEED $14,500. 1{
CONDITIONAL USE PERMIT: Resolution No. 381 i
761 West Montrose Street
r'
81-129 A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN S
THOMAS AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT
RESOLUTION NO. 381, ALLOWING APARTMENTS TO BE ESTABLISHED ON
THE UPPER LEVEL OF A BUSINESS AS APPROVED AT THE SEPTEMBER
15, 1981 MEETING. Vote was as follows: Councilman Thomas, aye;
Councilman Conley, aye; Mayor Hoskinson, aye; and Councilman
Pool, aye.
CONDITIONAL USE PERMIT: Resolution No. 382
853 Seventh Street
f
81-130 A MOTION WAS MADE BY COUNCILMAN THOMAS, SECONDED BY COUNCILMAN
POOL AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT
RESOLUTION NO. 382, ALLOWING THE SOUTH LAKE MEMORIAL LADIES'
AUXILIARY TO ESTABLISH A PREVIOUS RESIDENCE AS THEIR BUSINESS.,
ESTABLISHMENT. Vote was as follows: Councilman Pool, aye;
Councilman Thomas, aye; Councilman Conley, aye; and Mayor Hoskinson, €-
aye.
A motion was made by Councilman Conley, seconded by Councilman Pool
and unanimously carried that the meeting adjourn at 8:30 p.m.
dames M. Hoskinson, Mayor
Sandra O. Rozar, Coy Clerk
Memo to: Clermont City Council
From: City Manager
Subject: Weekly Memo
Date: September 17, 1981
CITY MANAGER. I will be taking some vacation and attending the
City Manager's Conference beginning Friday, September 18, 1981. I will re-
turn to work on Monday, September 28, 1981. Wayne Saunders will be the
Acting City Manager in my absence.
RAPID INFILTRATION SYSTEM. The City has obtained general concept
approval from the Lake County Pollution Control Board to use rapid infiltra-
tion basins as a landspreading process. We must now proceed with tests to
insure that this landspreading process is suitable for our site. The City
Engineer has stated that a topographic map, additional soil borings, and
water percolation tests will be required on the site before final approvals
can be obtained and before plans and specifications can be prepared. The
City Engineer will be present at Tuesday's Council meeting to explain in
detail the work that must be done and will also give an estimate of the costs.
LEAGUE OF CITIES. The Lake County League of Cities is looking
for a city to host the January Meeting. The City of Clermont has not hosted
a meeting for almost three (3) years, and Mayor }Ioskinson is interested in
the City sponsoring this meeting if there are no Council objections.
PUBLIC WORKS. Last Wednesday, the traffic control box on Fifth
Street was replaced. The Public Works Department is also building a new
sidewalk on East Avenue just south of Highway 50.
81-82 FY BUDGET. Enclosed are two new pages to be inserted in
the budget. These pages reflect a decrease in revenues since the sanitation
rate increase was not adopted.
CODE ENFORCEMENT BOARD. To date we have only had two applications
from persons wishing to be appointed to the Code Enforcement Board. Since
six (6) members are necessary, all Councilmen should be seeking potential
applicants. We are tentatively scheduled to appoint this Board at our
October 13th Council Meeting.
EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL. Nick Jones has
been appointed Chairman of the Regional Council's A-95 Review Committee.
This Committee reviews the impact of all projects in our region that have
any federal funding.
WASTEWATER PLANT. Enclosed is a letter I have sent to the Depart-
ment of Environmental Regulation regarding their proposed time schedule for
landspreading.
Sincerely, George D. Forbes
City Manager
GDF:pm
Enclosures
CITY OF CLERMONT
P.O. BOX 219. CLERMONT, FLORIDA 32711 • PHONE 004/304.4081
September. 17, 1981
L. T. Kozlov, P.B.
District Enforcement Chief
State of Florida
Department of Environmental Regulation
3319 Mnguire Boulevard, Suite 232
Orlando, Florida 32803
In Re: OSJ-81-2752
Dear Mr. Kozlov:
Thank you for your letter of September 14, 1981, regarding the City's tempor-
ary operating permit.
As we discussed at our last meeting, the City of Clermont is proceeding as
rapidly as possible toward landspreading our treated effluent. We have an
option on, or have purchased property for landspreading, and obtained Con-
ditional Use Permits for most of this site. We have also been investigating I
the best landspreading crop and methods. Last Monday night, we received i
conceptual approval from our local Pollution Control Board on a landspread-
ing method. The City has applied to the Farmers Nome Administration (FmNA) ;
for the financing of this project and are also investigating alternative 4
financing sources in case Fm11A funds cannot be obtained.
In view of this substantial progress, and the fact that the City is moving
as rapidly as possible to landspreading, we believe that an extension of
our present temporary operating permit is in order.
I
This letter is to request that we conduct another meeting in Orlando to
discuss this matter.
I believe that we are so close to achieving compliance at this date, that
an amended operating permit could be worked out to the satisfaction of
both the City and your Agency. I would also like to ensure that the City
Attorney is present at our next meeting.
We share your concern on this matter. If you have any questions, please
feel free to contact me.
Sincerely,
1
Geor e D.1 For
City Manager r
GDF : pm I'
cc: Ted Wicks, J. Springstead, L. Baird
Memo to: Clermont City Council
From: City Manager
Subject: Pension Plan InVea L':Ileata
Date: September 16, 1981
Enclosed is a letter from Dr. Vogler with a summary of his suggestions regard-
ing the City's Pension Plan investments. Dr. Pogler's main suggestions are of
a technical nature, requesting that the Sun Bank reduce our Health Care Indus-
try Stock from approximately 20% of our Common Stock account to 10% as required
by our guidelines. Ile also suggests that the City might consider investing in
real estate and maintain an average maturity in Bonds of 12.5 years, instead
of purchasing the longest maturity of twenty five years.
Dr. Pogler's suggestions are basically of a technical nature, and are not
designed to greatly increase our return on investments in the short run. I
do not believe that our yearly returns have been sufficient since our invest-
ment guidelines are too heavily weighted in long term investments of Stocks and
Bonds which will probably still remain low in the next few years.
Our present investment guidelines only allow a maximum of 20% of the total
market value of our portfolio to be invested in short term maturities (two
year maturity or less). Wenty five to thirty five percent must be invested
in Bonds, while 40 - 80% must be invested in Common Stocks.
I have instructed Finance Director Saunders to meet with the Sun Bank on this
matter and discuss the possibility of a new set of guidelines that would still
protect the City's investments while increasing our rate of return. I believe
that we should give our Trust Administrators more flexibility,and hold them
accountable for a reasonable rate of return.
Mr. Saunders will report to the City Council on this matter at Tuesday's
Council Meeting.
Respectfully,
D.
George D. Forbes
City Manager
GDF:pm
Enclosure
>, )- RECEIVED SEP 1 0 198f
August 31, 1981
Mr. George Forbes
City Manager
P.O. Box 219
Clermont, Florida 327.1.1.
Dear George:
Based upon my review of. Clermont's general account* us well ns dis-
cussions with yourself, the Sun Bank representative, and Wayne Saunders,
I recommend the following for your consideration.
1. Reduce your position in the Health Care Industry. Presently,
approximately 20% of your common stock account is in this industry, and
this is clearly above the 10% guideline. I feel that it should be sold
down immediately to not more than 15%, and then left there until the
account grows to a point where this position is again under 10%.
2. With the exception of the above recommended sales, additional
sales should not be undertaken presently. In the last three months,
approximately $18,000 of stock has been sold, and while this.is technically ....._......_.._.
within the 20% guideline, it is very close. Further, 9 out of the 15
stocks held two years ago have been sold. While these sales may have
been advisable, you should not assume this unless the bank is willing
to trace the subsequent history of the stocks sold and simultaneously
bought to illustrate that such successful trading was possible, over
and above the commission costs incurred by your account.
3. Your council should examine the issue of whether real estate
is an appropriate investment vehicle for your fund. Corporate pension
sponsors are presently placing 5% - 10% into real estate, and I suspect
that ultimately 20% will be a minimum commitment. The purpose of the
real estate investment is as a hedge against unanticipated inflation.
As a municipality, you have some hedge against this because your tax
base will move with such inflation. If you decide to go into real estate,
you should "average" in over about a five year period in order to allow
educational time, as well as to take advantage of any temporary market
declines. Your size would necessitate purchase through shares in a pooled
account, and such an account should be invested mainly in income pro-
ducing properties.
4. At the suggestion of Terry Rodgers, I suggest rewording sections
(c) and (d) under the fixed income portion of the guidelines. As is
my custom, I have written these changes directly on the enclosed guide-
lines, as it helps to emphasize that these guidelines are changed only
infrequently, and not in a major detail. The proposed change will give
the bank slightly more leeway in its maturity structure, but you will
have to check that they adhere to the 12.5 year average for the bond
portfolio.
(2)
5. I believe that we should institute a procedure which would allow
you to meet with me here 1n Gainesville, once every two years. An I
indicated to you, I regret that I cannot continue to perform this func-
tion at the fee that I charge you, partially because of the driving time
involved. Ply recommendation is that you have your office prepare a sheet
such as I am enclosing, augmented by the two sheets described below.
I believe that if you could forward these ahead of your otherwise planned
trips to Gainesville, we could review them. My charge for this type
of work is $500.00 plus any related phone expenses, which would amount
to approximately 1/10 of 1% of your portfolio size over two years. The
main advantage of such a procedure is that 1t forces a certain dis-
ciplined review process by a third party, and such a process lessens
the chances of potential problems arising by noticing the activities
referred to in recommendations ill. and #2 above. Frankly, 1f you'd like
to do this in-house and not incur my fee, we can discuss this; the only
difficulty with in-house procedures is the joint possibility of laxity
and not enough firmness in your views due to your expertise being in
other areas. As to the other two forms, they are: (1) a tabulation
of the percentage of market value of stocks held by industry; (2) a listing
of the quantity of shares of each company held two years ago versus those
still held, thus giving a rough measure of turnover, and supplemented
by the dollar total of all common stocks sold over the last two years.
The tabulation of these data should require between two and five hours.
Please give me a call if you have any questions.
Sincerely,
..Gvi�
R Russell ogler
By the way, I want to applaud the fact that Terry Rodgers provided
the funds, time -weighted rates of return, as well as corresponding rates
for various indexes. This is most helpful, and I feel that he has done
an excellent job over these past years. It should be noted that throughout
the past six years, he has held, up until now, to the guidelines well
and that turnover has been nearly zero.
Statement of Investment Authorization
The following rules provide investment guidelines for the legal
trustee of the City of Clermont's General Employee Retirement Fund.
The rules contain certain limits which the trustee must not violate.
Within these limits, the trustee is allowed discretionary authority,
unless otherwise authorized by the city of Clermont.
Savings Accounts and Short-term Securities.
The total funds invested in Saving Accounts and Short-term
(two year maturity or less) Securities should be between 0% and 20%
of the total market value of the portfolio. Not more than 10% of
the total portfolio should be in savings accounts. These savings
accounts should be in the financial institution offering the highest
yield on passbook savings and insurance by the federal government.
The actual percentage should vary in a way to allow security
purchases during periods of market decline. Short-term securities
could include either Treasury Bills and/or purchase of a no-load
short-term money mutual fund managed by any of the ten largest
national investment firms. Because of the size of the Clermont
fund, inadequate diversification would occur if individual purchases
of bank certificates of deposit or commercial paper were undertaken,_
and thus these should not be directly invested in.
Fixed Income Securities.
Fixed Income Securities (Bonds) should be between 25% a� %•
of the total market value of the portfolio and:
A
A (a) rated -/" or higher by both Moody's and Standard and
Poor's;
(b) have adequate protection against being called if interest
rates drop; �up-to
(c) maturities will be evenly staggered "a
t• an .*eas�aturi7ty-;--
(d) new=purchases--should-be-in-.tha-longest matur-i.ty-(�1Tt;l
7 v_years)-after-an=in t}a-l-evenly staggeLecLp Fo1
io-
' has-been-•developedq-
} (e) be well diversified between industrial, utility, and
e ��C financial issues.
lot
D` "d� p�,, l� s• i,
Common Stocks r�to
^.^/Common stocks should be between•-5Pof the total market
value of the Portfo.lio; they should be bougabove average
appreciation and long-term inflation protection. Also, the following
portfolio policy should be followed:
(a) at least g0% of the common stocks should be in well -
established companies with a dividend history of at least
the last eight consecutive years and sales of at least
$300 million;
(b) not more than 10% of the companies should be of a risk
class such as are often called "emerging growth stocks"
or "small growth companies" and such investment should
be made only in companies with sales over $100 million
(c) all stocks in both of the above categories should be listed
on the New York Stock Eschange;
(d) the 90% in well -established companies should maintain an
approximate composition of 50% high quality grog and ip3/7
i
403 high quality -low price/earn ngs ratio_. 44s-t
The word low" is relative to the average market price -
earnings ratio and should be interpreted as ratios below �
or within two points of the price/earnings ratio of the
Standard and Poor's Average; naturally, this limit can be oy
violated as a result of individual stock price movements,iry,�Q
but not as a result of purchases; ,�-
(a) between 15 and 25 stocks should be in the portfolio, with h
not more than 10% of the common stock portfolio invested
in any one stock;
(f) at least 15 different industries should be represented,
with no single industry comprising more than 10% of the
common stock portfolio;
(g) buy -and -sell turnover should not exceed 20% ever, and
should be below 5% on the average.
Preferred Stock
Preferred stocks should not be purchased.
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81-123
CITY OF CLERMONT
MINUTES
SPECIAL MEETING
September. 15, 1981
A Special Meeting of the City Council of the City of Clermont- was
held on September 15, 1981 in the Council Chambers. The meeting
was called to order by Mayor Ioskinson at 7:04 p.m. with the
following Councilmen in attendance: Michael Conley and Robert Pool.
Lester Cole was absent. Other City Officials present were:
City Manager Forbes, Finance Director Saunders and City Clerk Rozar.
The Invocation was offered by Councilman Conley, followed by repeat-
ing of the Pledge of Allegiance by all present.
MINUTES
A motion was made by Councilman Conley, seconded by Councilman Pool
and unanimously carried to approve the minutes of the Regular
Meeting held on September 9, 1981.
CITY MANAGER'S REPORT
DER COMPLIANCE AGREEMENT
City Manager Forbes reported that a letter has been received
from the DER regarding the City's temporary operating permit
for the Waste Treatment Plant. Mr. Forbes stated that the
schedule for construction in the letter was unrealistic and
that a meeting with State Officials in Orlando should be held
on the matter. Councilman Thomas entered at this time. A
MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN
POOL AND UNANIMOUSLY CARRIED TO AUTHORIZE THE CITY MANAGER
TO WRITE A LETTER STATING THAT THE SCHEDULE FOR CONSTRUCTION
IS UNREALISTIC AND TO ARRANGE A MEETING WITII THE DER OFFICIALS
WITH OUR CITY ATTORNEY PRESENT.
Mayor Hoskinson stated that the regular business should be suspended
until the next regular meeting of the Council.
City Attorney Baird entered at this time.
ORDINANCE NO. 144-M: Rate schedule for water, sewer and sanitation
Ordinance No. 144-M establishes the City rate schedule for
water, sewer and sanitation services. This ordinance proposed
a $1.00 increase in fees for sanitation service per month.
A MOTION WAS MADE BY COUNCILMAN CONLEY AND SECONDED BY COUNCIL-
MAN POOL TO ADOPT ORDINANCE NO. 144-M.AN�AMENDINGMOTION!WAS.MADE
BY 'COUNCILMAN THOMA'S & SECONDED BY MAYOR HOSKINSON DELETING THE
$1.00 INCREASE OF SANITATION RATES AND SUBSIDIZE THE FUND
THROUGH CASH RESERVES.
An extensive discussion took place on the issue of raising the
sanitation rate. Councilmen Conley and Pool agreed with
City Manager'Forbes' and Finance Director Saunders' views in
recommending the increase, stating that the Sanitation Fund
will operate at an approximate $24,000 loss without the increase.
it was stated that without this increase, the Sanitation Fund
Reserves will be almost entirely depleted, leaving the service
dependent on an increase at the next fiscal year, and not
allowing for unforseen expenditures.
ctry OP CLENIONT
MINUTES
SPECIAL MEETING
September 15, 1981
Page 2
ORDINANCE NO. 144-M CONT'D
Mayor Hoskinson and Councilman Thomas related their philosophy
of government budgeting. They felt that an excess of reserves
should not be held. Voting on the amendment was as follows:
Councilman Pool, nay; Councilman Thomas, aye; Councilman Conley,
nay; and Mayor Hoskinson, aye. The motion failed. The original
motion failed with voting as follows: Councilman Thomas, nay;
Councilman Conley, aye; Mayor Hoskinson, nay; and Councilman
Pool, aye. It was suggested that due to the stalemate, other
business be considered, then return to the rate schedule ordinance.
RESOLUTION NO. 377-A:General Fund Budget
Resolution No. 377 establishes the budget necessary to operate
81-124 the City's General and Revenue Sharing Funds. A MOTION WAS
MADE BY COUNCILMAN THOMAS, SECONDED BY COUNCILMAN CONLEY AND
UNANIMOUSLY ADOPTED WITH RFO
ROLL CALL VOTE AS LLOWS: Councilman
Thomas, aye; Councilman Conley, aye; Mayor Hoskinson, aye; and
Councilman Pool, aye.
_RESOLUTION NO. 378-A:Utility Fund Budget
Resolution No. 378 establishes the budget necessary to operate
--81-125 the City's water and sewer services. A MOTION WAS MADE BY
COUNCILMAN CONLEY, SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY
ADOPTED WITH ROLL CALL VOTE AS FOLLOWS: Councilman Pool, aye;
Councilman Thomas, aye; Councilman Conley, aye; and Mayor
Hoskinson, aye.
RESOLUTION NO. 379-A: Sanitation Fund Budget
Resolution No. 379 establishes the budget necessary for
Sanitation Services. After extensive discussion regarding the
proposed $1.00 per month increase and a stalemate of a decision
to adopt the budget with the increase or not adopt the budget
with the customer increase and subsidize the fund with general
81-126 fund cash reserves; A MOTION WAS MADE BY COUNCILMAN POOL AND
SECONDED BY COUNCILMAN THOMAS TO ADOPT RESOLUTION NO. 379
WITH THE DELETION OF THE PROPOSED RATE INCREASE AND NOT
ALLOWING SUBSIDIZING FROM ANOTHER FUND. The resolution was i
adopted with roll call vote as follows: Councilman Pool, aye;
Councilman Thomas, aye; Councilman Conley, nay; and Mayor {
Hoskinson, aye.
RESOLUTION NO. 380-A: Ad Valorem Millage Rate
Resolution No. 380 establishes the millage rate levy for the
City at 3.583 mills, or an adjusted millage rate that will raise
81-127 an amount equal to $243,205. A MOTION WAS MADE BY COUNCILMAN
POOL, SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY ADOPTED BY
ROLL CALL VOTE AS FOLLOWS: Councilman Thomas, aye; Councilman
Conley, aye; Mayor Hoskinson, aye; and Councilman Pool, aye.
Resolution No. 380 was read in full.
A motion was made by Councilman Conley,and seconded by Councilman Pool
that the meeting adjourn at 8:20 p.m.
mes . Hoskinson, Mayor
Sandra O. Rozar, tVy Clerk
C
CITY OP CLENIONT
MINUTES
SPECIAL MEETING
September 14, 1981
C
The Special Meeting of the City Council of the City of Clermont was
called to order on September 14, 1981 at 11:15 a.m. in the office of
the City Manager. Councilmen in attendance were: Michael Conley,
Robert Pool and Mayor Hoskinson. Councilman Thomas arrived at
11:30 a.m. Other City Officials present were: City Manager Forbes,
City Attorney Baird and City Clerk Rozar.
Bud Sampson of Springstead & Associates reported the results of the
logging tests conducted on the new we
11 on Minnehaha Avenue. Ile
reported that the logging revealed a cavern of mud at 419' down to
4271. There are also many cavities larger than 5' wide beginning
at a depth of 200'. This means that it would be impossible to place
the proper grouting around the well casing as originally designed.
In order to solve this problem, the City Engineer recommended that
a 16-inch casing be drilled from approximately 180' in depth to 6001.
This will keep any muck out of the well. A 10-inch liner will be
inserted into the 16-inch casing. The 16-inch casing will seal the
broken strata and will contain the grout. Mr. Sampson stated that
this method would save the City a considerable amount of money in
grouting. In addition, once the 16-inch casing has been driven to
6001, and acceptable water is obtained, the 10-inch line will be
inserted and grouted. There was discussion on other sites and al-
ternatives, but it was determined that this is a common problem in
Central Florida and that the City should continue with this site,
since there is no guarantee that another area would be less dif-
ficult to drill.
Mr. Sampson requested that Change Order $2 to Contract #2 be accepted,
which would alter the construction of the well to the design discussed
above at a maximum cost, not to exceed $24,100. It was also discussed
that Mayor Hoskinson must sign all Change Orders.
81-123 A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN POOL
John Springstead appeared before the Council concerning the Inspection
fees for the addition to Contract No. 3, for water line extensions.
Mr. Springstead felt consideration should be given to the Inspection
fees, referencing the original contract covered a six month period,
whereas, the additional water mains installation will require a pro-
jected additional six months construction period. Mr. Springstead
requested that the City approve additional monies for inspection and
administration. He stated that his firm could work at a per hour rate
as listed in the FmHA contract, or accept a lump sum of $20,000.
There was much discussion regarding the type of inspections required,
travel time, and the general fairness of Mr. Springstead's request.
81-124 After extensive discussion, A MOTION WAS MADE BY COUNCILMAN CONLEY,
SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED TO APPROVE
ADDITIONAL INSPECTION FEES AT 5 PERCENT OF THE PROJECT EXTENSION COST.
Mr. Springstead stated that he would accept the City's proposed fees
for inspections.
The meeting adjourned at 12:35 p.m.
�/ ame M. Hoskinson, Mayor
andra O. Rozar, Clerk
{
Memo to: Clermont City Cal:IC1.1
From: City Manager
Subject: Weekly Memo
Date: September 10, 1981.
FTTNESS TRAIL, All Councilmen should attend the Grand Opening
of the Fitness 'frail that will be held at 2:00 p.m. this Sunday, September 13
at Center Lake.
POLICE DEPARTMENT. Enclosed 1s the Pion uiiy n--r 1-
tile Police Department.
BUILDING DEPARTMENT. Attached is the August Monthly Activity
Report of the Building Department. One permit was issued for a new commer-
cial building and thirteen permits were issued for additions or repairs. A
total of forty two permits of all types were completed.
POLLUTION CONTROL BOARD. The next meeting of the Pollution
Control Board will -beheld on September 14, 1981 at 7:30 p.m. on the Fourth
Floor of the Old Courthouse.
PUBLIC WORKS. The Public Works Department has cleaned up and
disked Jaycee Beach, and completed repairing sidewalks on West Avenue. They
also mowed and cleaned around the Fitness Trail to insure that it is in good
condition for the Grand Opening.
GENERATOR FOR PUBLIC SAFE'IY BUILDING. As you may be aware,
over a year ago the South Lake Memorial Hospital donated to the City,
ir
old hospital generator. We have renovated this machine and will have it
connected to the Police Station for emergency lighting. Presently, the
City only has a small generator that must be manually started in the event
of an emergency. The generator donated by the Hospital will automatically.
start whenever there is a power failure and will provide power to serve
many more electrical fixtures.
UTILITY DEPARTMENT. The Utility Department has repaired two
broken water lines, replaced 20 old water meters, and are locating utilities
for our water contractor. They have also repaired the hydraulic surge valve
at the Seminole Well.
SIDEWALK ON GRAND HIGHWAY. Enclosed is a letter from Barbara
Watson requesting a sidewalk be installed on Grand Highway.
FLORIDA POWER. Enclosed is a letter from John Minor of Florida
Power stating that all future street lights will be energy efficient, high
pressure sodium fixtures.
page 2
Weekly Memo
September 10, 1981
CODE ENFORCEMENT BOARD. We are atilt. looking for membern to
serve on the City's Code Enforcement Board. Press releases have been sent
out Co notify the citizens of Clermont. Attached are 1etCera from Glenn Curtis
and Marcus A. McGowan axpresaing their interest in serving on the Board. We
d at our
are scheduled appont members to tile CoEorceent oar
AlliCouncilmen should try tonffindmsomellpernons inteOrestedr 13th
Council meetingg..
in an appointment to this Board.
REGIONAL PLANNING COUNCIL. The Board of Directors of the Central
Florida Regional Planning Council is scheduled to meet on Wednesday, September 23,
1981 at 9:00 a.m. The meeting will be held at their offices located at
loll Wymore Road, Suite 105, Winter Park.
COOPER MEMORIAL LIBRARY. Enclosed is a copy of the minutes of
the July 16, 1981 rary Board Meeting.
Lib
FINANCIAL REPORT• Enclosed 1s one copy of the August Financial
Report.
TRAFFIC SIGNAL AT FIFTH AND HIGHWAY 50. The traffic signal on
orarily out of order due to a traf
Sth and highway 50 is temp
accident. A
car ran a red light an Sth Street and hit a truck which then swerved off the
road and damaged our traffic signal control box. These control devices cost
around to rep
automobile lnsurancecompaniesshouldrreimburselusyfor theldamagesace or repair. The
OlO
Respectfully,
r5w,
George D. Forbes
City Manager
GDF:pm
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1 RECEIVED-,i 0 1981
. r.IV:.Ir.i . llll
SOUTH LAKE
UNITED PRESDYTERIAN CHURCH
kj
131 CIICSTNUI STHEET
is
u.nIMONT, FLORIDA 32711 ..
h
IOOA) 394.2753
i,
v
010
Soptombor 9, 1981
The City Council
1 Westgate Plaza
Clermont, FL 32711
Dear Sirs,
I would like to extend to you the thanks of the members and
friends of South Lake Church for the recent repairs of street
surfaces on Fast Avenue at the intersections of Chestnut and
Linden Streets.
Problems caused by the deep "gullies" at these intersections
have been eliminated. We appreciate your help and cooperation
in solving these problems.
Sincerely,,I
J� VanderMeer, Pros.
Bdard of Trustees
CC: George Forbes
Robert Smythe
RECEIVED SC^ 10 1981
U`,4122ikCRarbom WilsonvIew'
atrmonl, FL 32711
August 31, 1981
Mr, George Forbes
City Manager
City of Clermont
Dear Mr. Forbes,
I would like you to know that I am still very interested in seeing a
sidewalk built along Grand Highway on the north side. The City of
Clermont has widely publicized the fact they were reimbursed almost
$8,000 for their workmen's compensation insurance premiums.
The high school students walk home on this road and the younger
children get off the bus and many walk in the street up to my street,
Crestview. A child was hit and killed on Hwy 50 a week ago and I don't
want that to happen here and it easily could.
Also, many people enter Clermont via Grand Highway and I feel it is a
disgrace. Why does Grand Highway have to be the town dump? The street
sweeper dumps here and now dirt is piled up along it. Could this please
be cleaned up? Please reconsider the sidewalk very seriously because
it is needed very urgently.
Thank you,
Barbara Watson
RECEIVED SE^_1,
ooe,;. , .. .. 0 1981
,Try®®000
S 0
®mod' P.O. Box 69 Clermont, Florida 32711
Florida September 9, 1981
Power
c onron.nor.
City of Clermont
P.O. Box 219
Clermont, Florida 32711
Dear Sirs:
As a part of State and National Energy Conservation Programs,
significant changes have been made in our street lighting policies
and practices. In an effort to keep you properly informed, we would
like to review this matter with you.
Florida Power Corporation was required to submit its "Energy
Conservation and Load Management Plans" to the Florida Public Service
Commission in January of this year. Among other programs, the said
plans incorporate a street lighting program designed to replace ex-
isting mercury vapor lighting with more energy efficient high pressure
sodium vapor fixtures on a planned time schedule over the next ten years.
The Energy Conservation Plan is now in effect, and our future lighting
purchases will be limited to high pressure sodium fixtures. Mercury vapor
fixtures will no longer be offered for new installations. New rates have
been filed which include more types of high pressure sodium fixtures. Once
these rates are approved, replacement of failed mercury vapor fixtures will
be made with sodium fixtures. When replacements are made, the monthly
street lighting charges will be corrected to reflect the applicable charges
for sodium fixtures.
We look forward to working with you on this Energy Conservation
Program. Please let us know is you have any questions regarding this
matter.
Very truly,
9-t-L
Vmn Minor
merclal Specialist
RECEIVED Sz: 1 0 1981
Glenn B. Curtis
1035 W. Minnehaha Avenue
Clermont, Florida 32711
September 8, 1981
City of Clermont
Post Office Box 219
Clermont, Florida 32711
Attention: Mr. George Forbes, City Manager.
Dear Mr. Forbes:
Recently in the Little Sentinel i read an article that Clermont
was seeking panel members for the Code Enforcement Board. I do
realize that this position is without income but I would like
to be considered for this positiono
i have been a resident of Florida since 1971, moving to the
city of Clermont in January, 1981.
Thanking you in advance for your time and cooperation in this
matter. i remain
Sincerely yours,
Glenn �\ Cr it
P.S. I can be reached at 394-6275
McGowan & Associate Realty
no, nox aoa
CLEn MONT. FL 37711
,';FP'PPMI4T;R H, 1981 (noe) 4799003
"ILy of Clermont
City Council
(3ont1emen:
.1 :an requesting to be .lppoi.nted to the newly formed
committee to assist the council in their efforts to deter-
mine If our zoning regulations are being used correctly or
incorrectly.
As a resident of this city I feel that by working in this
area. I would be able to assist the council and the citizens
of this community.
Violations of our zoning Rules and Regulations should
not be allowed by anyone, except by variances of course.
Proper policing in this area is essential to 'orderly growth
and I would like to assist in helping to keep our city
beautiful and the Gem of the Hills.
,arcus A. 230 overlook
Clermont,Fla.