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09-22-1981 Supporting DocumentsCITY OF CLF.RMONT MINUTES REGULAR MEETING September. 22, 1981 A Regular Meeting of the City Council. of Lila City of Clermont was held on September 22, 1981 in the Council. Chambers. The meeting was called to order. by Mayor pro tem Thomas at 7:34 p.m. with the following Councilmen in attendance: Michael Conley and Robert Pool. Lester Cole was absent. Other City Officials present were: Finance Director Saunders, City Attorney Baird, and City Clerk Rozar.. The Invocation was offered by Councilman Pool, followed by repeat- ing of the Pledge of Allegiance by all present. MINUTES A motion was made by Councilman Conley, seconded by Councilman Pool and unanimously carried that the Minutes of the Special Meeting held September 14, 1981 be accepted as presented. Mayor Hoskinson arrived at this time. A motion was made by Councilman Thomas, seconded by Mayor Hoskinson and unanimously carried that the Minutes of the Special Meeting held September 15, 1981 be approved with the following amendments: (1) On page one, Ordinance No. 144-M, fifth line; should have read An amending motion was made... (.2) Second paragraph of Ordinance No. 144-M, line 3, logic should be changed to views... (.3) Page 2 an excess of, before reserves on line 2. CITY MANAGER'S REPORT LAKE COUNTY LEAGUE OF CITIES Finance Director Saunders stated that the Lake County League of Cities is in need of a host for the January meeting and it has been three years since the City of Clermont has hosted. It was the consensus of the Council that the City of Clermont host the January meeting. BUDGET Finance Director Saunders stated that replacement pages are enclosed in each packet with the changes affecting the Sani- tation budget. FLORIDA LEAGUE OF CITIES CONVENTION Finance Director Saunders stated that a voting delegate to the Florida League of Cities Convention should be determined. A MOTION WAS MADE BY COUNCILMAN THOMAS, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED THAT MAYOR HOSKINSON BE THE VOTING DELEGATE AT THE CONVENTION. MAYOR'S REPORT PARKS & RECREATION APPOINTMENTS Mayor Hoskinson made the following appointments to the Parks & Recreation Committee to replace the two vacancies left by Beth Allison and Nell Hunt: Donnie Wilson and Edmund Klimas. MINUTES Nn 1494 REGULAR MEETING September 22, 1981 Page 2 COUNCILMAN CONLEY Councilman Conley inquired of the status of the new well. Mr. Sampson of Springstead and Associates explained that new pipe has been ordered and progress is being made, although there has been little physical activity at the site. COUNCILMAN POOL i Councilman Pool reported on the informative meeting with the } Chamber of Commerce held on Friday, September 18th. j RAPID INFILTRATION SYSTEM j i Mr. Bud Sampson of Springstead and Associates appeared before Council to explain the rapid infiltration system as a land - spreading process and the tests required to determine if the a! site will suitable. He stated that topographic map, additional soil borings, and water percolation tests will be required before final approvals can be obtained and before plans and specifications can be prepared. The estimated cost for these needed tests and the Engineer's Report is $12,300 to $14,500. He also stated that a boundary survey will be needed and the land mowed. 81-128 After extensive discussion, A MOTION WAS MADE BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED THAT THE CITY ENGINEER PROCEED WITH THE TESTING FOR THE RAPID INFILTRATION SYSTEM AT A COST NOT TO EXCEED $14,500. 1{ CONDITIONAL USE PERMIT: Resolution No. 381 i 761 West Montrose Street r' 81-129 A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN S THOMAS AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION NO. 381, ALLOWING APARTMENTS TO BE ESTABLISHED ON THE UPPER LEVEL OF A BUSINESS AS APPROVED AT THE SEPTEMBER 15, 1981 MEETING. Vote was as follows: Councilman Thomas, aye; Councilman Conley, aye; Mayor Hoskinson, aye; and Councilman Pool, aye. CONDITIONAL USE PERMIT: Resolution No. 382 853 Seventh Street f 81-130 A MOTION WAS MADE BY COUNCILMAN THOMAS, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED BY ROLL CALL VOTE TO ADOPT RESOLUTION NO. 382, ALLOWING THE SOUTH LAKE MEMORIAL LADIES' AUXILIARY TO ESTABLISH A PREVIOUS RESIDENCE AS THEIR BUSINESS., ESTABLISHMENT. Vote was as follows: Councilman Pool, aye; Councilman Thomas, aye; Councilman Conley, aye; and Mayor Hoskinson, €- aye. A motion was made by Councilman Conley, seconded by Councilman Pool and unanimously carried that the meeting adjourn at 8:30 p.m. dames M. Hoskinson, Mayor Sandra O. Rozar, Coy Clerk Memo to: Clermont City Council From: City Manager Subject: Weekly Memo Date: September 17, 1981 CITY MANAGER. I will be taking some vacation and attending the City Manager's Conference beginning Friday, September 18, 1981. I will re- turn to work on Monday, September 28, 1981. Wayne Saunders will be the Acting City Manager in my absence. RAPID INFILTRATION SYSTEM. The City has obtained general concept approval from the Lake County Pollution Control Board to use rapid infiltra- tion basins as a landspreading process. We must now proceed with tests to insure that this landspreading process is suitable for our site. The City Engineer has stated that a topographic map, additional soil borings, and water percolation tests will be required on the site before final approvals can be obtained and before plans and specifications can be prepared. The City Engineer will be present at Tuesday's Council meeting to explain in detail the work that must be done and will also give an estimate of the costs. LEAGUE OF CITIES. The Lake County League of Cities is looking for a city to host the January Meeting. The City of Clermont has not hosted a meeting for almost three (3) years, and Mayor }Ioskinson is interested in the City sponsoring this meeting if there are no Council objections. PUBLIC WORKS. Last Wednesday, the traffic control box on Fifth Street was replaced. The Public Works Department is also building a new sidewalk on East Avenue just south of Highway 50. 81-82 FY BUDGET. Enclosed are two new pages to be inserted in the budget. These pages reflect a decrease in revenues since the sanitation rate increase was not adopted. CODE ENFORCEMENT BOARD. To date we have only had two applications from persons wishing to be appointed to the Code Enforcement Board. Since six (6) members are necessary, all Councilmen should be seeking potential applicants. We are tentatively scheduled to appoint this Board at our October 13th Council Meeting. EAST CENTRAL FLORIDA REGIONAL PLANNING COUNCIL. Nick Jones has been appointed Chairman of the Regional Council's A-95 Review Committee. This Committee reviews the impact of all projects in our region that have any federal funding. WASTEWATER PLANT. Enclosed is a letter I have sent to the Depart- ment of Environmental Regulation regarding their proposed time schedule for landspreading. Sincerely, George D. Forbes City Manager GDF:pm Enclosures CITY OF CLERMONT P.O. BOX 219. CLERMONT, FLORIDA 32711 • PHONE 004/304.4081 September. 17, 1981 L. T. Kozlov, P.B. District Enforcement Chief State of Florida Department of Environmental Regulation 3319 Mnguire Boulevard, Suite 232 Orlando, Florida 32803 In Re: OSJ-81-2752 Dear Mr. Kozlov: Thank you for your letter of September 14, 1981, regarding the City's tempor- ary operating permit. As we discussed at our last meeting, the City of Clermont is proceeding as rapidly as possible toward landspreading our treated effluent. We have an option on, or have purchased property for landspreading, and obtained Con- ditional Use Permits for most of this site. We have also been investigating I the best landspreading crop and methods. Last Monday night, we received i conceptual approval from our local Pollution Control Board on a landspread- ing method. The City has applied to the Farmers Nome Administration (FmNA) ; for the financing of this project and are also investigating alternative 4 financing sources in case Fm11A funds cannot be obtained. In view of this substantial progress, and the fact that the City is moving as rapidly as possible to landspreading, we believe that an extension of our present temporary operating permit is in order. I This letter is to request that we conduct another meeting in Orlando to discuss this matter. I believe that we are so close to achieving compliance at this date, that an amended operating permit could be worked out to the satisfaction of both the City and your Agency. I would also like to ensure that the City Attorney is present at our next meeting. We share your concern on this matter. If you have any questions, please feel free to contact me. Sincerely, 1 Geor e D.1 For City Manager r GDF : pm I' cc: Ted Wicks, J. Springstead, L. Baird Memo to: Clermont City Council From: City Manager Subject: Pension Plan InVea L':Ileata Date: September 16, 1981 Enclosed is a letter from Dr. Vogler with a summary of his suggestions regard- ing the City's Pension Plan investments. Dr. Pogler's main suggestions are of a technical nature, requesting that the Sun Bank reduce our Health Care Indus- try Stock from approximately 20% of our Common Stock account to 10% as required by our guidelines. Ile also suggests that the City might consider investing in real estate and maintain an average maturity in Bonds of 12.5 years, instead of purchasing the longest maturity of twenty five years. Dr. Pogler's suggestions are basically of a technical nature, and are not designed to greatly increase our return on investments in the short run. I do not believe that our yearly returns have been sufficient since our invest- ment guidelines are too heavily weighted in long term investments of Stocks and Bonds which will probably still remain low in the next few years. Our present investment guidelines only allow a maximum of 20% of the total market value of our portfolio to be invested in short term maturities (two year maturity or less). Wenty five to thirty five percent must be invested in Bonds, while 40 - 80% must be invested in Common Stocks. I have instructed Finance Director Saunders to meet with the Sun Bank on this matter and discuss the possibility of a new set of guidelines that would still protect the City's investments while increasing our rate of return. I believe that we should give our Trust Administrators more flexibility,and hold them accountable for a reasonable rate of return. Mr. Saunders will report to the City Council on this matter at Tuesday's Council Meeting. Respectfully, D. George D. Forbes City Manager GDF:pm Enclosure >, )- RECEIVED SEP 1 0 198f August 31, 1981 Mr. George Forbes City Manager P.O. Box 219 Clermont, Florida 327.1.1. Dear George: Based upon my review of. Clermont's general account* us well ns dis- cussions with yourself, the Sun Bank representative, and Wayne Saunders, I recommend the following for your consideration. 1. Reduce your position in the Health Care Industry. Presently, approximately 20% of your common stock account is in this industry, and this is clearly above the 10% guideline. I feel that it should be sold down immediately to not more than 15%, and then left there until the account grows to a point where this position is again under 10%. 2. With the exception of the above recommended sales, additional sales should not be undertaken presently. In the last three months, approximately $18,000 of stock has been sold, and while this.is technically ....._......_.._. within the 20% guideline, it is very close. Further, 9 out of the 15 stocks held two years ago have been sold. While these sales may have been advisable, you should not assume this unless the bank is willing to trace the subsequent history of the stocks sold and simultaneously bought to illustrate that such successful trading was possible, over and above the commission costs incurred by your account. 3. Your council should examine the issue of whether real estate is an appropriate investment vehicle for your fund. Corporate pension sponsors are presently placing 5% - 10% into real estate, and I suspect that ultimately 20% will be a minimum commitment. The purpose of the real estate investment is as a hedge against unanticipated inflation. As a municipality, you have some hedge against this because your tax base will move with such inflation. If you decide to go into real estate, you should "average" in over about a five year period in order to allow educational time, as well as to take advantage of any temporary market declines. Your size would necessitate purchase through shares in a pooled account, and such an account should be invested mainly in income pro- ducing properties. 4. At the suggestion of Terry Rodgers, I suggest rewording sections (c) and (d) under the fixed income portion of the guidelines. As is my custom, I have written these changes directly on the enclosed guide- lines, as it helps to emphasize that these guidelines are changed only infrequently, and not in a major detail. The proposed change will give the bank slightly more leeway in its maturity structure, but you will have to check that they adhere to the 12.5 year average for the bond portfolio. (2) 5. I believe that we should institute a procedure which would allow you to meet with me here 1n Gainesville, once every two years. An I indicated to you, I regret that I cannot continue to perform this func- tion at the fee that I charge you, partially because of the driving time involved. Ply recommendation is that you have your office prepare a sheet such as I am enclosing, augmented by the two sheets described below. I believe that if you could forward these ahead of your otherwise planned trips to Gainesville, we could review them. My charge for this type of work is $500.00 plus any related phone expenses, which would amount to approximately 1/10 of 1% of your portfolio size over two years. The main advantage of such a procedure is that 1t forces a certain dis- ciplined review process by a third party, and such a process lessens the chances of potential problems arising by noticing the activities referred to in recommendations ill. and #2 above. Frankly, 1f you'd like to do this in-house and not incur my fee, we can discuss this; the only difficulty with in-house procedures is the joint possibility of laxity and not enough firmness in your views due to your expertise being in other areas. As to the other two forms, they are: (1) a tabulation of the percentage of market value of stocks held by industry; (2) a listing of the quantity of shares of each company held two years ago versus those still held, thus giving a rough measure of turnover, and supplemented by the dollar total of all common stocks sold over the last two years. The tabulation of these data should require between two and five hours. Please give me a call if you have any questions. Sincerely, ..Gvi� R Russell ogler By the way, I want to applaud the fact that Terry Rodgers provided the funds, time -weighted rates of return, as well as corresponding rates for various indexes. This is most helpful, and I feel that he has done an excellent job over these past years. It should be noted that throughout the past six years, he has held, up until now, to the guidelines well and that turnover has been nearly zero. Statement of Investment Authorization The following rules provide investment guidelines for the legal trustee of the City of Clermont's General Employee Retirement Fund. The rules contain certain limits which the trustee must not violate. Within these limits, the trustee is allowed discretionary authority, unless otherwise authorized by the city of Clermont. Savings Accounts and Short-term Securities. The total funds invested in Saving Accounts and Short-term (two year maturity or less) Securities should be between 0% and 20% of the total market value of the portfolio. Not more than 10% of the total portfolio should be in savings accounts. These savings accounts should be in the financial institution offering the highest yield on passbook savings and insurance by the federal government. The actual percentage should vary in a way to allow security purchases during periods of market decline. Short-term securities could include either Treasury Bills and/or purchase of a no-load short-term money mutual fund managed by any of the ten largest national investment firms. Because of the size of the Clermont fund, inadequate diversification would occur if individual purchases of bank certificates of deposit or commercial paper were undertaken,_ and thus these should not be directly invested in. Fixed Income Securities. Fixed Income Securities (Bonds) should be between 25% a� %• of the total market value of the portfolio and: A A (a) rated -/" or higher by both Moody's and Standard and Poor's; (b) have adequate protection against being called if interest rates drop; �up-to (c) maturities will be evenly staggered "a t• an .*eas�aturi7ty-;-- (d) new=purchases--should-be-in-.tha-longest matur-i.ty-(�1Tt;l 7 v_years)-after-an=in t}a-l-evenly staggeLecLp Fo1 io- ' has-been-•developedq- } (e) be well diversified between industrial, utility, and e ��C financial issues. lot D` "d� p�,, l� s• i, Common Stocks r�to ^.^/Common stocks should be between•-5Pof the total market value of the Portfo.lio; they should be bougabove average appreciation and long-term inflation protection. Also, the following portfolio policy should be followed: (a) at least g0% of the common stocks should be in well - established companies with a dividend history of at least the last eight consecutive years and sales of at least $300 million; (b) not more than 10% of the companies should be of a risk class such as are often called "emerging growth stocks" or "small growth companies" and such investment should be made only in companies with sales over $100 million (c) all stocks in both of the above categories should be listed on the New York Stock Eschange; (d) the 90% in well -established companies should maintain an approximate composition of 50% high quality grog and ip3/7 i 403 high quality -low price/earn ngs ratio_. 44s-t The word low" is relative to the average market price - earnings ratio and should be interpreted as ratios below � or within two points of the price/earnings ratio of the Standard and Poor's Average; naturally, this limit can be oy violated as a result of individual stock price movements,iry,�Q but not as a result of purchases; ,�- (a) between 15 and 25 stocks should be in the portfolio, with h not more than 10% of the common stock portfolio invested in any one stock; (f) at least 15 different industries should be represented, with no single industry comprising more than 10% of the common stock portfolio; (g) buy -and -sell turnover should not exceed 20% ever, and should be below 5% on the average. Preferred Stock Preferred stocks should not be purchased. Il 41 mr o 'o n PI M MI m IT, 81 m IT, 0 'V El O 0 1, P f". aCL• r 0 1, n n 'A Pip-- ci In (D C) 0 tv " I w I'D In H. n a H 0 w n m I -I rt E3 r aq C:O r r It 0 ly rD m a0 0rt 111 0 H w 3'Q 41 CD O O O O l.n In CD In 0 O O U, U1 0 rn 'M M -N, M "0 " 81-123 CITY OF CLERMONT MINUTES SPECIAL MEETING September. 15, 1981 A Special Meeting of the City Council of the City of Clermont- was held on September 15, 1981 in the Council Chambers. The meeting was called to order by Mayor Ioskinson at 7:04 p.m. with the following Councilmen in attendance: Michael Conley and Robert Pool. Lester Cole was absent. Other City Officials present were: City Manager Forbes, Finance Director Saunders and City Clerk Rozar. The Invocation was offered by Councilman Conley, followed by repeat- ing of the Pledge of Allegiance by all present. MINUTES A motion was made by Councilman Conley, seconded by Councilman Pool and unanimously carried to approve the minutes of the Regular Meeting held on September 9, 1981. CITY MANAGER'S REPORT DER COMPLIANCE AGREEMENT City Manager Forbes reported that a letter has been received from the DER regarding the City's temporary operating permit for the Waste Treatment Plant. Mr. Forbes stated that the schedule for construction in the letter was unrealistic and that a meeting with State Officials in Orlando should be held on the matter. Councilman Thomas entered at this time. A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED TO AUTHORIZE THE CITY MANAGER TO WRITE A LETTER STATING THAT THE SCHEDULE FOR CONSTRUCTION IS UNREALISTIC AND TO ARRANGE A MEETING WITII THE DER OFFICIALS WITH OUR CITY ATTORNEY PRESENT. Mayor Hoskinson stated that the regular business should be suspended until the next regular meeting of the Council. City Attorney Baird entered at this time. ORDINANCE NO. 144-M: Rate schedule for water, sewer and sanitation Ordinance No. 144-M establishes the City rate schedule for water, sewer and sanitation services. This ordinance proposed a $1.00 increase in fees for sanitation service per month. A MOTION WAS MADE BY COUNCILMAN CONLEY AND SECONDED BY COUNCIL- MAN POOL TO ADOPT ORDINANCE NO. 144-M.AN�AMENDINGMOTION!WAS.MADE BY 'COUNCILMAN THOMA'S & SECONDED BY MAYOR HOSKINSON DELETING THE $1.00 INCREASE OF SANITATION RATES AND SUBSIDIZE THE FUND THROUGH CASH RESERVES. An extensive discussion took place on the issue of raising the sanitation rate. Councilmen Conley and Pool agreed with City Manager'Forbes' and Finance Director Saunders' views in recommending the increase, stating that the Sanitation Fund will operate at an approximate $24,000 loss without the increase. it was stated that without this increase, the Sanitation Fund Reserves will be almost entirely depleted, leaving the service dependent on an increase at the next fiscal year, and not allowing for unforseen expenditures. ctry OP CLENIONT MINUTES SPECIAL MEETING September 15, 1981 Page 2 ORDINANCE NO. 144-M CONT'D Mayor Hoskinson and Councilman Thomas related their philosophy of government budgeting. They felt that an excess of reserves should not be held. Voting on the amendment was as follows: Councilman Pool, nay; Councilman Thomas, aye; Councilman Conley, nay; and Mayor Hoskinson, aye. The motion failed. The original motion failed with voting as follows: Councilman Thomas, nay; Councilman Conley, aye; Mayor Hoskinson, nay; and Councilman Pool, aye. It was suggested that due to the stalemate, other business be considered, then return to the rate schedule ordinance. RESOLUTION NO. 377-A:General Fund Budget Resolution No. 377 establishes the budget necessary to operate 81-124 the City's General and Revenue Sharing Funds. A MOTION WAS MADE BY COUNCILMAN THOMAS, SECONDED BY COUNCILMAN CONLEY AND UNANIMOUSLY ADOPTED WITH RFO ROLL CALL VOTE AS LLOWS: Councilman Thomas, aye; Councilman Conley, aye; Mayor Hoskinson, aye; and Councilman Pool, aye. _RESOLUTION NO. 378-A:Utility Fund Budget Resolution No. 378 establishes the budget necessary to operate --81-125 the City's water and sewer services. A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY ADOPTED WITH ROLL CALL VOTE AS FOLLOWS: Councilman Pool, aye; Councilman Thomas, aye; Councilman Conley, aye; and Mayor Hoskinson, aye. RESOLUTION NO. 379-A: Sanitation Fund Budget Resolution No. 379 establishes the budget necessary for Sanitation Services. After extensive discussion regarding the proposed $1.00 per month increase and a stalemate of a decision to adopt the budget with the increase or not adopt the budget with the customer increase and subsidize the fund with general 81-126 fund cash reserves; A MOTION WAS MADE BY COUNCILMAN POOL AND SECONDED BY COUNCILMAN THOMAS TO ADOPT RESOLUTION NO. 379 WITH THE DELETION OF THE PROPOSED RATE INCREASE AND NOT ALLOWING SUBSIDIZING FROM ANOTHER FUND. The resolution was i adopted with roll call vote as follows: Councilman Pool, aye; Councilman Thomas, aye; Councilman Conley, nay; and Mayor { Hoskinson, aye. RESOLUTION NO. 380-A: Ad Valorem Millage Rate Resolution No. 380 establishes the millage rate levy for the City at 3.583 mills, or an adjusted millage rate that will raise 81-127 an amount equal to $243,205. A MOTION WAS MADE BY COUNCILMAN POOL, SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY ADOPTED BY ROLL CALL VOTE AS FOLLOWS: Councilman Thomas, aye; Councilman Conley, aye; Mayor Hoskinson, aye; and Councilman Pool, aye. Resolution No. 380 was read in full. A motion was made by Councilman Conley,and seconded by Councilman Pool that the meeting adjourn at 8:20 p.m. mes . Hoskinson, Mayor Sandra O. Rozar, tVy Clerk C CITY OP CLENIONT MINUTES SPECIAL MEETING September 14, 1981 C The Special Meeting of the City Council of the City of Clermont was called to order on September 14, 1981 at 11:15 a.m. in the office of the City Manager. Councilmen in attendance were: Michael Conley, Robert Pool and Mayor Hoskinson. Councilman Thomas arrived at 11:30 a.m. Other City Officials present were: City Manager Forbes, City Attorney Baird and City Clerk Rozar. Bud Sampson of Springstead & Associates reported the results of the logging tests conducted on the new we 11 on Minnehaha Avenue. Ile reported that the logging revealed a cavern of mud at 419' down to 4271. There are also many cavities larger than 5' wide beginning at a depth of 200'. This means that it would be impossible to place the proper grouting around the well casing as originally designed. In order to solve this problem, the City Engineer recommended that a 16-inch casing be drilled from approximately 180' in depth to 6001. This will keep any muck out of the well. A 10-inch liner will be inserted into the 16-inch casing. The 16-inch casing will seal the broken strata and will contain the grout. Mr. Sampson stated that this method would save the City a considerable amount of money in grouting. In addition, once the 16-inch casing has been driven to 6001, and acceptable water is obtained, the 10-inch line will be inserted and grouted. There was discussion on other sites and al- ternatives, but it was determined that this is a common problem in Central Florida and that the City should continue with this site, since there is no guarantee that another area would be less dif- ficult to drill. Mr. Sampson requested that Change Order $2 to Contract #2 be accepted, which would alter the construction of the well to the design discussed above at a maximum cost, not to exceed $24,100. It was also discussed that Mayor Hoskinson must sign all Change Orders. 81-123 A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN POOL John Springstead appeared before the Council concerning the Inspection fees for the addition to Contract No. 3, for water line extensions. Mr. Springstead felt consideration should be given to the Inspection fees, referencing the original contract covered a six month period, whereas, the additional water mains installation will require a pro- jected additional six months construction period. Mr. Springstead requested that the City approve additional monies for inspection and administration. He stated that his firm could work at a per hour rate as listed in the FmHA contract, or accept a lump sum of $20,000. There was much discussion regarding the type of inspections required, travel time, and the general fairness of Mr. Springstead's request. 81-124 After extensive discussion, A MOTION WAS MADE BY COUNCILMAN CONLEY, SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED TO APPROVE ADDITIONAL INSPECTION FEES AT 5 PERCENT OF THE PROJECT EXTENSION COST. Mr. Springstead stated that he would accept the City's proposed fees for inspections. The meeting adjourned at 12:35 p.m. �/ ame M. Hoskinson, Mayor andra O. Rozar, Clerk { Memo to: Clermont City Cal:IC1.1 From: City Manager Subject: Weekly Memo Date: September 10, 1981. FTTNESS TRAIL, All Councilmen should attend the Grand Opening of the Fitness 'frail that will be held at 2:00 p.m. this Sunday, September 13 at Center Lake. POLICE DEPARTMENT. Enclosed 1s the Pion uiiy n--r ­1- tile Police Department. BUILDING DEPARTMENT. Attached is the August Monthly Activity Report of the Building Department. One permit was issued for a new commer- cial building and thirteen permits were issued for additions or repairs. A total of forty two permits of all types were completed. POLLUTION CONTROL BOARD. The next meeting of the Pollution Control Board will -beheld on September 14, 1981 at 7:30 p.m. on the Fourth Floor of the Old Courthouse. PUBLIC WORKS. The Public Works Department has cleaned up and disked Jaycee Beach, and completed repairing sidewalks on West Avenue. They also mowed and cleaned around the Fitness Trail to insure that it is in good condition for the Grand Opening. GENERATOR FOR PUBLIC SAFE'IY BUILDING. As you may be aware, over a year ago the South Lake Memorial Hospital donated to the City, ir old hospital generator. We have renovated this machine and will have it connected to the Police Station for emergency lighting. Presently, the City only has a small generator that must be manually started in the event of an emergency. The generator donated by the Hospital will automatically. start whenever there is a power failure and will provide power to serve many more electrical fixtures. UTILITY DEPARTMENT. The Utility Department has repaired two broken water lines, replaced 20 old water meters, and are locating utilities for our water contractor. They have also repaired the hydraulic surge valve at the Seminole Well. SIDEWALK ON GRAND HIGHWAY. Enclosed is a letter from Barbara Watson requesting a sidewalk be installed on Grand Highway. FLORIDA POWER. Enclosed is a letter from John Minor of Florida Power stating that all future street lights will be energy efficient, high pressure sodium fixtures. page 2 Weekly Memo September 10, 1981 CODE ENFORCEMENT BOARD. We are atilt. looking for membern to serve on the City's Code Enforcement Board. Press releases have been sent out Co notify the citizens of Clermont. Attached are 1etCera from Glenn Curtis and Marcus A. McGowan axpresaing their interest in serving on the Board. We d at our are scheduled appont members to tile CoEorceent oar AlliCouncilmen should try tonffindmsomellpernons inteOrestedr 13th Council meetingg.. in an appointment to this Board. REGIONAL PLANNING COUNCIL. The Board of Directors of the Central Florida Regional Planning Council is scheduled to meet on Wednesday, September 23, 1981 at 9:00 a.m. The meeting will be held at their offices located at loll Wymore Road, Suite 105, Winter Park. COOPER MEMORIAL LIBRARY. Enclosed is a copy of the minutes of the July 16, 1981 rary Board Meeting. Lib FINANCIAL REPORT• Enclosed 1s one copy of the August Financial Report. TRAFFIC SIGNAL AT FIFTH AND HIGHWAY 50. The traffic signal on orarily out of order due to a traf Sth and highway 50 is temp accident. A car ran a red light an Sth Street and hit a truck which then swerved off the road and damaged our traffic signal control box. These control devices cost around to rep automobile lnsurancecompaniesshouldrreimburselusyfor theldamagesace or repair. The OlO Respectfully, r5w, George D. Forbes City Manager GDF:pm Enclosures I, r CC 1 M J U It• 10 co N 10 ING) N D '0 N 10 U) N 10 W M ID W W N 100 co N 0 copl M 10 O 10 m O co W O V N W N O UI W W IJ W N N N r/ fl O IV 1N. ate.. IN-' vl 1M0 UI N fM 01 N/ UI v I N N W 1N0 W VI J. 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O p N N W 0 In u O O O O O O O _ CL 1 0m 1 1 RECEIVED-,i 0 1981 . r.IV:.Ir.i . llll SOUTH LAKE UNITED PRESDYTERIAN CHURCH kj 131 CIICSTNUI STHEET is u.nIMONT, FLORIDA 32711 .. h IOOA) 394.2753 i, v 010 Soptombor 9, 1981 The City Council 1 Westgate Plaza Clermont, FL 32711 Dear Sirs, I would like to extend to you the thanks of the members and friends of South Lake Church for the recent repairs of street surfaces on Fast Avenue at the intersections of Chestnut and Linden Streets. Problems caused by the deep "gullies" at these intersections have been eliminated. We appreciate your help and cooperation in solving these problems. Sincerely,,I J� VanderMeer, Pros. Bdard of Trustees CC: George Forbes Robert Smythe RECEIVED SC^ 10 1981 U`,4122ikCRarbom WilsonvIew' atrmonl, FL 32711 August 31, 1981 Mr, George Forbes City Manager City of Clermont Dear Mr. Forbes, I would like you to know that I am still very interested in seeing a sidewalk built along Grand Highway on the north side. The City of Clermont has widely publicized the fact they were reimbursed almost $8,000 for their workmen's compensation insurance premiums. The high school students walk home on this road and the younger children get off the bus and many walk in the street up to my street, Crestview. A child was hit and killed on Hwy 50 a week ago and I don't want that to happen here and it easily could. Also, many people enter Clermont via Grand Highway and I feel it is a disgrace. Why does Grand Highway have to be the town dump? The street sweeper dumps here and now dirt is piled up along it. Could this please be cleaned up? Please reconsider the sidewalk very seriously because it is needed very urgently. Thank you, Barbara Watson RECEIVED SE^_1, ooe,;. , .. .. 0 1981 ,Try®®000 S 0 ®mod' P.O. Box 69 Clermont, Florida 32711 Florida September 9, 1981 Power c onron.nor. City of Clermont P.O. Box 219 Clermont, Florida 32711 Dear Sirs: As a part of State and National Energy Conservation Programs, significant changes have been made in our street lighting policies and practices. In an effort to keep you properly informed, we would like to review this matter with you. Florida Power Corporation was required to submit its "Energy Conservation and Load Management Plans" to the Florida Public Service Commission in January of this year. Among other programs, the said plans incorporate a street lighting program designed to replace ex- isting mercury vapor lighting with more energy efficient high pressure sodium vapor fixtures on a planned time schedule over the next ten years. The Energy Conservation Plan is now in effect, and our future lighting purchases will be limited to high pressure sodium fixtures. Mercury vapor fixtures will no longer be offered for new installations. New rates have been filed which include more types of high pressure sodium fixtures. Once these rates are approved, replacement of failed mercury vapor fixtures will be made with sodium fixtures. When replacements are made, the monthly street lighting charges will be corrected to reflect the applicable charges for sodium fixtures. We look forward to working with you on this Energy Conservation Program. Please let us know is you have any questions regarding this matter. Very truly, 9-t-L Vmn Minor merclal Specialist RECEIVED Sz: 1 0 1981 Glenn B. Curtis 1035 W. Minnehaha Avenue Clermont, Florida 32711 September 8, 1981 City of Clermont Post Office Box 219 Clermont, Florida 32711 Attention: Mr. George Forbes, City Manager. Dear Mr. Forbes: Recently in the Little Sentinel i read an article that Clermont was seeking panel members for the Code Enforcement Board. I do realize that this position is without income but I would like to be considered for this positiono i have been a resident of Florida since 1971, moving to the city of Clermont in January, 1981. Thanking you in advance for your time and cooperation in this matter. i remain Sincerely yours, Glenn �\ Cr it P.S. I can be reached at 394-6275 McGowan & Associate Realty no, nox aoa CLEn MONT. FL 37711 ,';FP'PPMI4T;R H, 1981 (noe) 4799003 "ILy of Clermont City Council (3ont1emen: .1 :an requesting to be .lppoi.nted to the newly formed committee to assist the council in their efforts to deter- mine If our zoning regulations are being used correctly or incorrectly. As a resident of this city I feel that by working in this area. I would be able to assist the council and the citizens of this community. Violations of our zoning Rules and Regulations should not be allowed by anyone, except by variances of course. Proper policing in this area is essential to 'orderly growth and I would like to assist in helping to keep our city beautiful and the Gem of the Hills. ,arcus A. 230 overlook Clermont,Fla.