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08-11-1981 Supporting Documents81-95 C] CITY OR CLERMONT MINUTES August 11, 1981. A A Regular Meeting of the City Council of the City of Clermont was held in the Council Chambers on Tuesday, August 11, 1981. The meeting was called to order by Mayor Itoskinson at 7:30 p.m. with the following Councilmen in attendance: Robert Pool and Dennis 'Thomas. Other City Officials present were: City Manager Forbes, City Attorney Baird, Finance Director Saunders and City Clerk. Rozar. The Invocation was offered by Mayor Itoskinson, followed by repeating of the Pledge of Allegiance by all present. MINUTES A motion was made by Councilman Pool, seconded by Councilman Thomas and unanimously carried that the Minutes of the Regular Meeting held on July 28, 1981 be approved as presented. CITY MANAGER'S REPORT LEAGUE OF CITIES CONVENTION City Manager Forbes advised the Council of the Florida League of Cities Convention being held October 22 - 24 in Orlando. All members of the Council are to notify the City Clerk in order to make reservations. WORKERS' COMPENSATION City Manager Forbes informed Council that the City has received a rebate of $7,929 from Aetna Insurance Company, the City's Workers' Compensation carrier. This rebate reflects the improved experience rating for the previous year and the general safety record of our City employees. EMERGENCY MANAGEMENT PLAN City Manager Forbes explained that the state has recently passed legislation requiring Emergency Management Plans by all cities and counties. Cities are offered the option of being included in the County Plan rather than preparing plans of their own, and this is the recommendation of the City Manager. A MOTION WAS MADE BY COUNCILMAN THOMAS, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED THAT THE CITY OF CLERMONT BE INCLUDED IN THE COUNTY EMERGENCY MANAGEMENT PLAN AND THAT CITY MANAGER FORBES BE DESIGNATED THE PERSON OF CONTACT. RE-ROUTING SR 561 City Manager Forbes explained that the Parks and Recreation Board Members would like to discuss with the County re-routing Highway 561 down Highway 27, then west on Highway 50 through the City. This would allow the City to close Lake Minneola Drive and possibly rebuild the road closer to the railroad, giving a much larger recreation area at Jaycee Beach. Council consensus was to bring the matter before the Planning and Zoning Commission. 0 CITY OF CLEPWONT MINUTES August 11, 1981 Page 2 WATER SYSTEM IMPROVEMENTS City Manager Forbes stated that on Wednesday, August 26, from 9 a.m. to 12:30 p.m., water line contractors will be working on the 12-inch water main that runs from the Grand highway Well to the Highland Avenue water tank. The water tank will not be able to be refilled until this work is complete. Citizens are being urged not to use water for irrigation or cleaning purposes on the morning of August 26. CITY ATTORNEY'S REPORT BROOME STREET PAVING City Attorney Baird reported that he has been negotiating with property owners for easements necessary for proper drainage. To -date negotiations have been unsuccessful. He stated that there are two options: 1. Offering monetary compensation to the property owners 2. Condemnation. Mr. Arthur Ekiert, a property owner was present stating his views. Council consensus was to table the matter until a later date and invest- igate this matter with County Officials for possible County assistance in paving this street. MAYOR'S REPORT DOT-HIGIIWAY 50 FOUR-LANING Mayor Hoskinson suggested that letters be sent to the appropriate officials regarding the widening of Highway 50 making them aware that we are encouraged and thanking them for their assistance on this project. COUNCILMAN POOL'S REPORT Councilman Pool stated there will be a celebration in honor of the Clermont All Stars at Jaycee Beach on August 22, 1981 and suggested that all City Officials be present and that a procla- mation be formally presented to the team. PENSION PLAN INVESTMENTS REPORT Terry Rogers and Jan Knowle of Sun Bank were present. Mr. Rogers gave a report on the past year's investments and his anticipations for the coming year. Dr. Fogler was present, reporting that he was generally pleased with Sun Bank's handling of the City's investments. He also stated some guidelines he preferred Sun Bank follow more closely. Council consensus was to have the Council attend a quarterly meeting with Mr. Rogers and the Finance Director. LAND CLEARING ON LAKE WINONA Mr. Dan Boone appeared before Council requesting that he be permitted to clear City property across the street from his home. Mr. Boone requested to remove willows that are below the normal high water mark, creating much discussion. Jim Modica, an area biologist, was also present recommending that the aquatic 61-96 weeds not be removed. A MOTION WAS MADE BY COUNCILMAN POOL, SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED THAT THE MATTER BE TABLED UNTIL A FULL COUNCIL IS PRESENT. CITY OF CLPPMONT MINUTES August 11, 1981. Page 3 STREET CLOSING: PORTION OF WEST AVENUE Mr. Ralph Roane appeared before the Council on behalf of John Blanchard requesting a portion of West Avenue be closed 81-97 north of the railroad. After discussion, A MOTION WAS MADE BY COUNCILMAN POOL, SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED THAT THE MATTER BE TABLED UNTIL A FULL COUNCIL IS PRESENT. CONDITIONAL USE PERMIT: 1320 Bowman Street Nick Jones appeared before Council requesting a Conditional Use Permit- to use the upper level of a duplex as a professional studio. The Planning and Zoning Commission voted unanimously to recommend approval of this request at the August 4, 1981 meeting with the following conditions: . 1. The property be developed in accordance with the site plan. 2. The upper story shall be used as an office for the private architectural office of Nick Jones and Associates. No other business operations can be conducted from this building. This C.U.P. is not transferable to any other business. The lower story must be used as an apartment unit. 3. A minimum of eight (8) parking spaces shall be provided. 4. If, at a future date, the parking at this location proves inadequate, the applicant understands and agrees that the j City may repeal this Conditional Use Permit. 5. Any further construction or expansion must be approved by C.U.P. 6. All applicable rules and regulations be met. 7. A Certificate of Occupancy for the above development shall not issued until all of the above conditions have been met. 8. The present C.U.P. at 1330 Bowman Street be repealed as I soon as a Certificate of Occupancy is issued for the new building. 81-98 A MOTION WAS MADE BY COUNCILMAN THOMAS AND SECONDED BY COUNCILMAN POOL THAT THE CONDITIONAL USE PERMIT BE GRANTED AS RECOMMENDED BY THE P & Z WITH VOTING AS FOLLOWS: Councilman Pool aye; Councilman Thomas, aye; Mayor Hoskinson nay. Mayor Hoskinson stated he was in opposition to the type of Parkinq area. The conaiuonai use rermit was grantea. BID ACCEPTANCE: AIR CONDITIONING FOR JENKINS AUDITORIUM 81-99 A MOTION WAS MADE BY COUNCILMAN POOL, SECONDED BY COUNCILMAN THOMAS AND UNANIMOUSLY CARRIED TAT THE LOW BID OF $9,406 FROM THERMAL TEMP, INC. BE ACCEPTED. BID CONSIDERATION: CENTER LAKE - AQUATIC WEED CONTROL After discussion of the improved condition of Center Lake, 81-100 A MOTION WAS MADE BY COUNCILMAN THOMAS, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED TO TABLE CONSIDERATION OF THE BIDS FOR AQUATIC WEED CONTROL FOR CENTER LAKE UNTIL A LATER DATE. STREET CLOSING: Portion of Settle Street - Ordinance No. 143-M 81-101 A MOTION WAS MADE BY COUNCILMAN THOMAS, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED TO ADOPT ORDINANCE NO..:14.3-M, El 81-102 81-103 CITY OF CLERMONT MINUTES August 3.1, 1981 Page 4 CLOSING A PORTION OF SETTLE STRLLT T 1Am RAS BEEN PREVIOUSLY SR LA'ITHD INTO T11H MARGARLL GARDENS SUADIVSION. VoL• ng was as follows: Counc lman Pool, aye; Councilman 'Phomas, aye; and Mayor Iloskinson, aye. The ordinance was read by title only. _UTILITIES BUDGET FOR FISCAL YEAR 1981-82 This resolution establishes the budget for the operation of the City's sewer and water. utilities. A MOTION WAS MADE IIY COUNCILMAN T11 MAS, SECONDED BY COUNCILMAN POOL AND UNANIMOUSLY CARRIED T'NAT RESOLUTION N0. 371 DL ADOPTED. Voting was--aslws: Counc lman Pool, aye, councilman Thomas, aye; lo and Mayor lloskinson, aye. -RATE SCHEDULE FOR WATER, SEWER AND SANITATION SERVICE - Ordinance 144-M . This ordinance establishes the City's rate schedule for water, sewer, and sanitation service. COUNCILMAN POOL INTRODUCED ORDINANCE NO. 144-M FOR FIRST READING. The ordinance was read by title only. A motion was made by Councilman Pool, seconded by Councilman Thomas and unanimously carried that the meeting adjourn at 9:45 p.m. ames . Hoskinson, Mayor Sandra 0. Rozar, ty Clerk Memo to: Clermont City Council From: City Manages Subject: Weekly Memo Date: August 6, 19131 WORKERS' COMPENSATION The City received n rebate of i7,929 from the Aetna Insurance Company this week. 'thin rebate is due to the improved experience rating for the previous year, and reflects the safety record of our City employees. LEAGUE OF CITIES The 55th Annual Convention of the Florida League of Cities is scheduled for October 22, 23, and 24 at the Orlando Sheraton Twin Towers. Councilmen wishing to attend the Convention should contact the City Clark. i EMERGENCY MANAGEMENT PLAN The State has recently passed a now law requiring the submission of Emergency Management Plans by all Counties and Cities in the State. However, municipalities are offered the option t. of being included in the County Plan instead of preparing plans of their 14 own. If there are no Council objections, I would recommend that the City t7 -- cooperate with the County and be included in the Lake County Plan -(see -- -------:-.€ attached letter). (! I STATE ROAD 50 PROJECT You may have read in the paper this week that in March of 1982, the State will be letting bids for widening State Road 50 from 561 in Clermont, one mile West toward Groveland. Possibly, some of our letter writing and complaints finally did some good. BROOME STREET Enclosed is a report from the City Attorney regarding Broome Street. I' LIBRARY Enclosed is the July Financial Report of the Cooper Memorial Library. POLLUTION CONTROL BOARD The next meeting of the Lake County Pollution Control Board will be held on Monday, August 10, 1981 at 7:30 p.m. on the Fourth Floor of the Old Courthouse in 'Tavares. POLICE DEPARTMENT Enclosed is the July Monthly Activity Report of the Police Department. PUBLIC WORKS The City's new garbage truck arrived Thursday. j The Public Works crew has been re -grading the roads at the Cemetery due to some drainage problems, and preparing our Tennis Court patches at the Elemen- tary School for final surfacing. Reflectors and a Stop sign were placed on the traffic island at Hook and Lake Shore Drive. Some patching for storm drainage control was done on Bloxam Avenue. Page 2 Weekly Memo August 6, 1981 PARKS AND RECREATION BOARD Wednendny night the Parku and Recreation Board met to discuu❑ our Summer Recreation Programs. Each program was monitored by a member of the Board and we believe that our Programa were a great success. Evaluations will also be sent to every participant. The Board discussed the possibility of. constructing IIandbnll/RaquctbnLl courts in Clermont as the major project for next year. All members were cmithusi- astic about the possibility of the new Courts and they will begin senrehing for a possible site. We have ordered the Seedlings for the January Arbor Day Celebration. We also plan to sponsor a Mini -landscaping Course with the Carden Club next year. The Parks and Recreation Board Members also discussed the fact that the County will be resurfacing Highway 561. through Clermont. They would like the City to meet with the County and discontinue routing 561 along Lake Minneol❑ Drive. They believe that it would be best to route 561 down Highway 27 then West through the City on Highway 50. This would then allow the City to close Lake Mineola Drive and possibly rebuild the road closer to the Railroad tracks. The City would then have a much larger recreation area at Jaycee Beach. I look forward to the City Councils direction on this matter. WATER SYSTEM IMPROVEMENTS On August 26, 1981, from 9 a.m. to 12:30 p.m., our water line contractors will be working on the 12 inch wnter main that runs from the Grand Ilwy Well to the Highland Ave. (dater Tank. This means that the City will be forced to close this main and there will be no way to refill the Highland Ave. Water Tank until this work is complete. For this reason, we will be informing Clermont citizens not to use water for irrigation or cleaning purposes on the morning of August 26th. All water users will be asked to keep their usage to a minimum. Respectfully, George D. Forbes City Manager GDF:pm RECEIVEDJUL Z 6 IM ' .0ati(I )(If Coit1ll►, roIII "I SSi0P?etS Xake touirly III NORTII SINCLAIR AVFNIII: TAVARES, rl.onfnA 3277H IvoNl •er. InI vcd DEPARTMENT OF EMLRGI:NCY 5CRVICES wirnmi 347.9417 July 24, 1.9111 Dear Mayor Hoskinson: The State of Florida Bureau of Disaster Preparedness has promulT"lated rules concerning preparation and submission of emer- goncy management plans. These rules, promulgated under authority oil Florida Statute 252 are enclosed for your information. They provide contingency elements, content, and format for emergency management along with a compliance timetable. Municipalities are offered the option to develop their own plans which must not be inconsistent with either State or County plans. All plans are subject to State review. Municipalities which do not desire to do their own planning are to be ingiLuilod inLLlu; `Gaunt pan. The County is prepared to represent your city in its disaster preparedness presentations to the State. Should you desire the County to do so, please provide the name of an individual who can act as a point of contact so that we rrciir`vc yo;6r—i—n—p-ut and be sure that your disaster preparedness requirements are being met in the County plan. i truly ours, Leph, iy & Ope t ons Coordinator ESJS/akw Enclosure II0,1—:1 oNl D"I"WI rou IIISTIIICT uuu.I 01SmICT roan IAI.II 5 IT. 'CARSON, III. C. A. "I.EX" N- 1'MS CI.AIIITC SMRAK TIIRMAS J. WINRRAM UISTn ICT FIVE GIA NN C. RNRHANS I � Itl 1.. tU 1w U I.r t0 h. W I•' W I,r (G ) � lIr I r M I.r tD [.+ W I rl UJ W N U) (U GJ VI r I "I G; GI U) 1.1 O UI J^ W ,'. 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Box 219 Clermont, Florida 32711 Attention: Mr. George Forbes City Manager Re: Broome Street Dear George: I have reached an impasse in negotiations with a property owner over an ease- ment we require in order to complete the Broome Street improvement. In reviewing the engineer's plans, I discovered that a major portion of the drainage facilities for the street is proposed for a parcel of land that lies Northeast of the Broome Street - Fourth Street intersection. This land at one time well street right of way, but the City closed the street years are. Title to the property automatically vested in the adjoining property owners, Ernest Smith and Art Elciert. Mr. Ekiert owns all of the property lying North of Broome Street and therefore will be assessed approximately $13,000.00 for the Broome Street improvements. Obviously he is opposed to the payment of this assessment and therefore is also reluctant to grant the City an easement. I have explained to him that the pro- perty is not useable as a building site because the CLty already has some ease- ments in the property. Nevertheless, lie is not willing to grant the City an easement Cur the usual price of $500.00. Mr. Smith recently filed a lawsuit against tl[e City which we settled at an amount substantially less than what he was demanding. He is also opposed to granting the City an easement. The only alternative for the City at this point is to file condemnation proceed- ings. This would involve a trial on the issue of the value of the property. Mr. Caar„c Forbes August G, 1981 False 2 Please be aware that the City must pay all costs of. the trial., including the property owner's attorney fees. My estimation of thono fens iit $3,000.00 - $G,000.00 for each property owner depending mi whether the matter can be settled prior to trial. I would appreciate direction from the City Council in this matter.. Very truly yours, / r-� LEONARD II. BAIRD, JR. LHB/sc a Fle:no to: Clermont City Council From: City Manager Subject: Pension Plan Investment Review Date: August 5, 1981 Dr. Russel Fogler will be present at Tuesday's meeting to discuss the performance of our Pension Plan Investments. The City's Pension Plan funds are managed by Sun Bank, in accordance with a written investment policy approved by the City. Our invest- ment policy requires Sun Bank to invest our pension funds under the following guidelines. 1. Savings Accounts and Short Term Securities (two year maturity or less) should be between 0% and 20% of the total market value of the portfolio. 2. Fixed Income Securities (Bonds) should be between 25% and 35% of the total market value of the portfolio. 3. Common Stocks should be between 40% and 70% of the total mar- ket value of the portfolio, with the 40% to 50% range only being appropriate during periods of high inflation with corres- pondingly high interest rates on U. S. Treasury Bills or Bonds. A copy of our complete Investment Policy is attached. I believe that there are two main questions that we should examine at Tuesday's meeting as follows: 1. Is the Sun Bank investing our funds in accordance with the City's Investment Policy? 2. Should the City's entire Investment Policy be changed in view of the very high interest rates being offered on short-term investments? Respectfully, George D. Forbes City Manager Attachments October 3, 1979 Statement of. Investment Authorization i The following rules provide investment guidelines for the legal trustee j of the City of Clormont's General Employee Retirement Fund. The rules contain certain limits which the trustee must not violate. Within these limits, the trustee in allowed discretionary authority, unless otherwise authorized by the City of Clermont. Savings Accounts and Short-term Securities. The total funds invested in Saving Accounts and Short-term (two year maturity or less) Securities should be between 0% and 20% of the 'total market value of the portfolio. Not more than 10% of the total portfolio nhould be in savings accounts. These savings accounts should be in the financial institution offering the highest yield on passbook savings and insurance by the federal government. The actual percentage should vary in a way to allow security purchases during periods of market decline. Short-term securities could include either Treasury Bills and/or purchase of a no-load short-term money mutual fund managed by any of the ten largest national investment firms. Because of the size of the Clermont fund, inadequate diversification would occur if individual purchases of bank certificates of deposit or commercial paper were undertaken, and - thus these should not be invested in directly. Fixed Income Securities. Fixed Income Securities (Bonds) should be between 25% and 35% of the total market value of the portfolio and: (a) rated "AA" or higher by both Moody's and Standard and Poor.'s; (b) have adequate protection against being called if interest rates drop; (c) maturities will be evenly staggered over a range up to twenty- five year maturity; (d) new purchases should be in the longest maturity (twenty-five years) after an initial evenly staggered portfolio has been developed; (e) be well diversified between industrial, utility, and financial issues. Common Stocks. Common Stocks should be between 40% and 70% of the total market value of the portfolio, with the 40% to 50% range only being appropriate during periods of historically high anticipated Lnflation with correspondingly high interest rates on U. S. Treasury Bills and Bonds. They should be Page 2 October 3, 1979 Statement of Invoutment Authorization Common Stocks (continued) bought for above average appreciation and long-term inflation protection. Also, the following portfolio policy should be followed: (n) at lannt 90% of the common stocks should be in well -established companies with a dividend history of at least the last eight consecutive years and sales of at least $300 million; (b) not more than 10% of the companies should be of a risk class which are often called "emerging growth stocks" or "small growth companies". Such investment should be made only in companies with sales over $100 million. `i (c) all stocks in both of the above categories should be listed on the New York Stock Exchange; i (d) the 90% in well -established companies should maintain an approx- imate composition of 50% high quality growth and 40% high quality - low price/earnings ratio stocks, classified as "stable" or "cyclical". The word "low" is relative to the average market price -earnings ratio and should be interpreted as ratios below or within two points of the price/earnings ratio of the Standard and Poor's Average; naturally, this limit can be violated as a result of individual stock price movements, but not as a result of purchases; + i (e) between 15 and 25 stocks should be in the portfolio, with not more than 10% of the common stock portfolio invested in any one stock; (f) at least 15 different industries should be represented, with no single industry comprising more than 10% of the common stock portfolio; (g) buy -and -sell turnover should not exceed 20% ever, and should be below 5% on the average. j Preferred Stock. Preferred stocks should not be purchased. GDP:pm 0 Memo to: Clermont City Council From: City Manager Subject: Request for Street Closing Date: August 5, 1981 Attached is a request from Mr. John Blanchard to close a portion of West Avenue that is north of the railroad tracks off Osceola Street. The City presently has some sewer lines in this area, which may also be needed in the future for drainage improvements. If the City Council wishes to close any portion of this street, the City Attorney will prepare the proper Ordinance. Respectfully, George D. Forbes City Manager GDF:pm Attachment � 'C+laphnn+ Office; 041 3744040 John D. Blancharcl, 1305) 654 ,4221 Accountant It Consultant 030 W, Desoto sheet P.O. Box 2" Clennonl, Florida 32711 July 23, 1901 Mr. George Forbes City of Clermont Clermont, Florida 32711 Dear Mr. Forbes: Please nccept this as a Petition to Close West Avenue North of the Railroad Tracks. The purpose of this request is no follow": 1. The portion of West Avenue covered by this request is presently unpaved and unused except by the adjacent property owners. 2. Closing of this portion of West Avenue would return the propety to the tax roles of the City of Clermont. 3. The portion of West Avenue which, if closed, would revert to the owners of the Beau Lac Maison condominium project.. This portion would be incorporated into the condominium project. This will be helpful in several ways. a) The property will be beautified. b) It will give additional guest parking area. c) It will enable the fence by the amonia plant to be moved northerly in such a manner as to provide the owners of that business access on the north side of their building. Oherwise this would not be possible. The owner of this building has in turn agreed to beautify the outside of his building which will in turn help the whole area. The adjacent property owners are: 1. West of West Avenue - Atlantic Coastline Railroad 3600 West Broad Street Richmon, Virginia 23230 2. East of Went Avenue from Lake Minncola South ❑pproximatoly 240 Feet. William A. Walker 'II, Trustee c/o John D. Blanchard P.O. Box 276 Clermont, Florida 32711 3. East of Went Avenue North of the Seaboard Coastline Railroad to a point approximately 240 feet South of Lake Minneola Richard Brown P.O. Box 1084 Clermont, Florida 32711 Attached is a plot plan. Thank you for your consideration in this matter. Sincerely, John D. Blanchard Encl: T CITY OF CLERie/1ONT P.O, BOX 219. CLERMONT, FLORIDA 32711 • PHONE 904/394.4001 July 30, 1981 Jim Adamson Blue Goose Packing Co. P.O. Box 908 Clermont, Fl. 32711 Dear Mr. Adamson: This letter is to inform you that a street closing has been requested as described herein: West Avenue north of Osceola Street and the Railroad. " The City notifies all owners within 150' of a street closing request to ensure that our citizens are made aware of any zoning changes that might affect them. The street closing request will be heard at a Public Hearing on Tuesday, August 25, 1981, at 7:30 p.m. in the City Council Chambers located at 882 W. DeSoto Street. You are invited to attend this Public Hearing to express your views on this matter. By working together, we can make Clermont a better place to live and work. !'hank you for your consideration. Sincerely, George D. Forbes City Manager GDF/sor PROPERTY OWNER.a A0.7ACEN1' TO WES'P AVENUE S'1'RI.ET CL03ING Blue Goo8c Packing Co. P.O. Box 908 Clermont, ri. 32711 Gene Hogue Cabinet Shop Rt. 2, Box 382 Clermont, Pl. 32711 seaboard Coastline c/o Tax Commissioner 3600 West Broad St. Richmond, Va. 23230 Producers Supply Co. P.O. Box loan Clermont, P1. 32711 0 6 1� n a i WEST LAKE_ �98 go432/ 32/ ;o /L =ME oil 0 f IMIA N mm amp Memo to: Clermont.City Council From: City Manager Subject: Aquatic Weed Control - Center Luke Date: August 6, 1981 Attached are the Bid Proposal Forms received for establishing an Aquatic Weed Control Program for Center Lake. Bids were received as follows: Fla. Aquatic Weed Cont. Aquatic Weed Cont. Joyce Env. Consult. Ft Lauderdale, Fla. Winter Park, Fla. Casselberry, Fla. OPTION I $2,000 $ 2,200 (1 Yr. Program) $1,800 OPTION II No Bid $1,500 $ 800 (1 time applic.) Center Lake has an improved appearance due to our recent rains, but much of the matted algae remains just below the water surface. If the City Council wishes to proceed with this project, we would recommend that the low bid for a one year program (see attached specifications) of $1,800 from Florida Aquatic Weed Control be accepted. In talking with many of the weed control ion would effortsisince lthe growth icould reappear aonly catfew months bafter tthe hs do not initial application. If the City Council wishes only a one time application, then we would recom- mend that the low bid of $800 from Joyce Environmental Consultants be accepted. Respectfully, t� _ © George D. Forbes City Manager GDF:pm Attachments Mmno to: Clermont, City Council From: City Mnnaper Subject: Aquatic Weed Control - Center Lake Date: August G, 1981 Attached are the Bid Proposal Forms received for establishing an Aquatic Weed Control Program for Center Lake. Bids were received as follows: Fla. Aquatic Weed Cont. Aquatic Weed Cont. Joyce Env. Consult. Ft. Lauderdale, Fla. Winter Park, Fla. Casnelberry, Fla. OPTION I (1 Yr. Program) $1,800 $2,000 $2,200 OPTION II No Bid $1,500 $ 800 (1 time applic.) Center Lake has an improved appearance due to our recent rains, but much of the matted algae remains just below the water surface. If the City Council wishes to proceed with this project, we would recommend that the low bid for a one year program (see attached specifications) of $1,B00 from Florida Aquatic Weed Control be accepted. In talking with many of the weed control specialists, I do not think a one time application would be worth the City's efforts since the growth could reappear only a few months after the initial application. If the City Council wishes only a one time application, then we would recom- mend that the low bid of $800 from Joyce Environmental Consultants be accepted. Respectfully, �) George D. Forbes City Manager GDF:pm Attachments G I'IiC I V I CATIONS AOUAI LC WlaiU AND ALOAI? C0NTKOI, 1. The Work under thin contract consists of the control of aquatic weedn and algae on Center Lake, In the City of Clermont. Center Lake con - slats of approximately 3.5 acres and is located on the north side of Ilighway 50 between West and 3th Streets (sec attached map). The acre- age shown is npproximat.e and differattces in nereagc from this estimate is not cause for more or less payment. 2. finch bidder must examine these specificatians and be familiar w .l:h the work site. Submission of it bid shall be proof of familiarity with these specifications ,lod sLtes. No cln.im of damage or additional. compensation may be made because of lack of familiarity. I 3. Control of weeds is defined as controlling submerged, emerged, and floating aquatic weeds, includLng algae and shoreline grasses. 'this Joke is heavily IafesLud with filamentous algae. 4. The successful bidder will furnish all labor, equipment, chemicals, and technology to control submerged, emerged, and floating weeds, includ- ing algae and shoreline grasses in the designated area. 5. 39ie successful bidder must use only State approved herbicides, applica- tion techniques, and certified applicators in treating the designated area. I I 6. The successful bidder must obtain all necessary permits and reports from all appropriate levels of government for this work. This contract ful- fills any permit requirements for the City of Clermont. 7. The successful bidder is responsible and liable for fish kills includ- ing the cost of cleanup and damage claims. Any dead fish must be re- moved within 24 hours of first notification. j 8. Bidders shall submit with bids, for use in evaluation, references of f similiar projects completed or under way including names and telephone numbers of contract representatives. 9. The successful bidder nnisL provide cartifteatlon of insurance coverage for: I' A. Workme4s Compensation - per State requirements. R. $50,00(Y liabilility and vehicle insurance. 10. All bid proposals must be submitted in a sealed envelope, clearly marked on the outside, "BID FOR AQUATIC WRBD CONTROL" and addressed to, City Clerk, City of Clermont, P. 0. Box 219, Clermont, Florida 32711. Page 2 specifientions-Aquatic Weed and Algae Control 11. All bids must be auhmitLcd on forms provided by the City of Clermont, nLLached with Specifications. 12. Sealed bids will be received by the City of Clermont at the Office or the City Cleric, city ilall, Clermont, Florida, until 10:00 a.m., Thurs- day, August 6, 1981, and then at said offico, publicly opened and read aloud. i The bids will be considered by the City Council at a regular meeting. 13. Bidders requesting additional information may contact, George Forbes, City Manager, telephone (904-394-4081). 14. 11:e City reserves the right to accept or reject any and all bids, and to waive information herein to determine the best bid. CITY OF CLIi11MON'f 1111) PROPOSAL FORM AQIIr1'f [C WEED CONTROL To: Clty of Clurmont, P. 0. llox 219, Clermont, Florida 32711 oP�fION I. 6atabl.inh, carry out nod maintain it twelve (12) month aquatic plant and algae manal,ument program for Center Lake per spucificntloan. $ 1,800.00 j OPTION 11. A one time nppllrntlou of herblclden to control nquntic pinnta nod algae per :ipveiflcations.. - $ 0 i The undernigned certirle!; that ha has examined and agrees to the specifica- tions and conditions for provtdtng Aquatic Need Control. ' President Authorized Signature/Title i Florida Aquatic Weed Control, Inc. Company Name 320 South State Road 7, Suite 3 Address ,i Fort Lauderdale, Florida 33317 City, State, Zip Code 305/792-1500 Phone GDF•:pm 7/81 J I 4 J aquatic Florida c, i i 7 August 3, 1901 CITY CLERK City of Clermont P. 0. Box 219 Clermont, Florida 32711 Dear Sir: Enclosed is our bid for the ongoing aquatic maintenance of Central Lake. We have declined to bid on Option II because a one-time ; application will not do the job adequately, nor with a sufficient margin of environmental safety. References include: City of Margate, plorida 305/972-6454 Mr. Thomas B. Rissom, City Manager North Port Water Management District 813/426-1288 Mr. William E. Adams, R.E. City of Sebastian, Florida 305/589-5330 Mayor Pat Flood, Jr. Our bid of $1,800.00 on Option I will be invoiced as follows: At the start of work (Start -Up Charge) $ 300.00 I the balance of $1,500.00 at - per month $ 325.00 Yours very truly, T. M. Latta, Ph.D., President /ld Enclosures Inc. - 320 South Stale Road 7. Suite 3 - Aquatic Weed Control Culvert Cleaning Specialist P.H.K. Inc. 2401 8uoton nd„ Wlntor Fork FL.32700 0.1 (11+ (tId;RMON'I' PAUL KAWAQUCHI Phono (300) 645,5317 D I'ItOI'UBAL FORM At lIA'I'1(J wEBB CONTIt01. To: City of Clermont, 11. 0. Box 219, Clermont, Florida 32711 OPTION t. Lstablinh, carry out and maintain a twelve, (12) month aquntl.c Plant and algae management program for Center Lake per specifications, $ 2,000.OQ_ OP'l_ION TI_ A one time applleatlon of herblcldea to control aquatic plants and algae per { 1 .500.00_ s :ec t f tcations. $ The undersigned certifies Oat he Ilan examinod and agrees to the specifica- tions and conditions for provtdtng Aquatic Weed Control. \ t r .. _ Press Authorized igna ore/Title P.tI.K. Inc. Company Namc — �- 2401 Luston kid . Address - -- Winter Park, Fla. 32789 City, state, Zip Code +— (305) 645-5377 Phone GOF:pm 7/81 (:I.I'Y OF CLERMONT BIN 'i9lOPOSAL FORM AgLIA'L'1.0 WEED CON1'IIII. To: City of Clermont, P. O, Box 219, Clermont, Florida 3271.1 OPT10N 1. Eatablinh, carry out and maintain a twelve (12) month nquatl.c plant and algae ucmagement program for Center Lake per specifications. 2,200.00 OPTION 11. A one time applLent foil of herbicides to control aquatic plants .00 and algae per :q:ecifLcations. $_R__00___ The undersigned certiflen that he has examined and agrees to tle specifics- T tions and conditions for provtdtng Aquatic Weed Control. 1 `I Authorized Signntute/'title Richard W. Johnson, Jr., Sales RepresentatLve JOYCE ENVIRONMENTAL CONSULTANTS, INC. Company Name 414 Live Oak Blvd. Address Casselbmrey, FL 32707 City, State, Zip Code 305/ 834-3911 Phone CDF:pm 7/81 Memo to: city Council From: City Manager Subject•: Closing it Portion of Settle Street Datc: July 9, 1981 Enclosed is Ordinance No. 143-M, closing a portion of Settle Street that is south of Lot 26, Ill the Point Place Subdivision. illis portion of Settle Street has been replatted by our new MargarCe Gardens Subdivision, and this area is now served by Brantley Circle (see attached map). Initially the developers attorney did not believe that this closing of Settle Street would be necessary, since by filing a new plat of this area the old street platting would be automatically void. However, their title company has requested that this street be formally closed by the City to insure that there are no title questions in the future. Respectfully, George D. Forbes City Manager GDF:pm Enclosure Memo to! Clermont City Council From: City Manager Subject: Adoption of Utility Budget Date! August 5, 1981 Enclosed is Resolution No. 371 that establishes the budget for the j operation of our sewer and water utilities. This Budget should be adopted Tuesday night since the City's Bond Ordinance requires the City to adopt the Utility Budget at least 45 days before the end of our fiscal year. We will then readopt'. this Resolution in September according to the Trim Bill Procedures. Please note that this Budget does not include funds for the con- struction of improvements to the Waste Treatment Plant, since we do not yet know the exact costs. Funding for improvements are antici- pated from the Farmers Home Administration Cash Reserves, and the Capital Improvement Fund. Respectfully, George CDJ."Forbes City Manager GDF:pm Enclosure P b Memo to: Clermont City Council From: City Manager Subject: Land Clearing on Lake Winona Date: August 5, 1981 Attached is a letter from Mr. Boone requesting that he be allowed to clear the City property across the street from ilia house and facing Lake Winona. Mr. Boone intends to clear the stumps and weeds on this land, touching nothing in the water. Neither the St. Johns Water Management District or the Department of Natural Resources claim jurisdiction over this area. My understanding is that as long as only hand held tools are used, (as opposed to drag lines or dredging) they have no authority over this work. The City should set- a clear policy on this matter for City properties. In the past, I have authorized the trimming of shoreline weeds, but never their complete removal. Many people consider shoreline weeds a nuisance, but in fact they serve an invaluable service by taking nutrients out of the water, and thereby acting as a kidney for the lake. The worst thing a person can do to a lake is turn the shoreline into a sandy beach. Mr. Boone has told me that he only intends to plant grass in this area and not turn it into a sandy beach. lie believes that since this property is above the waterline there would be no harm in clearing out the brush and planting grass. I have asked Jim Modica to attend Tuesday's meeting since he is a biologist and knowledgeable on this site. With Mr. Boone and Mr. Modica p jsent, we should be able to work out a policy that will both protect our lakes and enhance our City property. Respectfully, George D. Forbes City Manager GDP:pm RECEIVED JUL 3 1 1981 July30, 1.961 r4r. George D.Forbes, City 1'anagor City Hall Clermont Florida Dear Georgeo I would appreciate permission from the City, allowing me to clean up the City property across the street from our house (687 W.Lake- Shore Drive) facing Lake Winona. The clean-up job would consist of taking out the stumps and weeds on City land, touching nothing in the water. I am asking for the same privilege that others around Lake Winona have enjoyed. Your consideration will be appreciated. Sincerely, (/ j W.O."Dan" Boone I'�j State of Florida ,..1e"', DEPARTMENT OF NATURAL RESOURCES UR. Ii111'UN .I. UIN81iN DA NN I'A( Pseculive Dimetor :10001'nnvnunwrul(IITRuulovard, 'lidluhmxxeo, Florida 321I011 July 13, 1981 IR)II(MAIIAM ,I DnvnnuR [iCOlt(iI:I+IItl;4'I'ONI{ _I H.•,•rr lnrY ..I Hlnl.• JIM 4M1'I'Il Atd.ra,.Y thnlarul (11;IIAId) A. LI.IWIR c Vt'.01" nILI, UUNTII.It 'IYruru nn UUYId; CONNER C..ran,lr,l..aur ul Aurlcullury RAIXII I)ATIMINOTON c:..uim lnnl..n.•r ..f Ed-,rntlnn Mr. Dan Boone 687 West Lakeshore Drive Clermont, Florida 32711 Dear Mr. Boone: This is to inform you that a permit is not required from this Bureau to conduct the control work you requested on the shoreline of Lake Winona. Based on Mr. Jim Kelley's observations, this area is above the water level line. Thank you for your cooperation; I am returning the two photographs you provided us. - If you have additional questions, please contact this office. Sincerely, _ David P. Tarver, Senior Biologist Bureau of Aquatic Plant Research and Control DPT/dll Enclosures DIVISIONS I ADMINIS'rHAT1UN I,AWKN-0HCI.NKNT AIARINKIIFSUUKCKS Itl•F'rArl Itj-'CItKA1It,N ANDPARKS I{LANDS.