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02-25-1975 Supporting DocumentsMINUTES M 111.9 REGULAR MEETING A Regular Meeting of the City Council of the City of Clermont was held in the Council Chambers on Tuesday, February 25, 1975. The meeting was called to order at 7:30 P. 14. by Mayor Claude E. Smoak, Jr. with the following members present: Councilmen Oswalt, Byrd, Schroedel and Blackburn. Other officials present were: City Manager Hopkins, City Attorney Vason, City Clerk Carroll, City Controller Fleming, Deputy Clerk Dollar, Community Services Director Smythe, and Chief of Police Tyndal. Others present were Messrs. Schoeller and Stewart of T. W. Stewart & Associates, Inc., Mr. and Mrs. W. F. Perry, Mr. and Mrs. Roy Tanney, Mr. and Mrs. IL Forrest Kimball and Ms. Jill Slark. The Invocation was given by Councilman Byrd, followed by repeating of the Pledge of Allegiance in unison by those present. Mayor Smoak requested that an addition to the Minutes of the February 11, 1975 council meeting be made to the effect that Council did not elect to participate at this time in the Community Development Act inasmuch as sufficient time had not been allotted for careful study and consideration of the program prior to the filing deadline. The Minutes of the Regular Meeting held February 11, 1975 were then approved as amended. Mayor Smoak announced the next order of business to be a Public Hearing to consider the request of Marvin & Thelmas Jones for a variance, however, City Manager Hopkins advised that they had requested the matter be continued until the next regular — - meeting whereupon motion was made by Councilman Byrd, seconded by Councilman Schroedel and carried that this Public Hearing be continued until Marc ii, i975. hiayor Smoak announced the next order of business to be a Public Hearing to consider request by Al Earls for the re -zoning of Lots 1 thru 5 in City Block 7 from C-1 to C-2. It had been the recommendation of the Planning and Zoning Commission that this request be denied without prejudice, following a public hearing and consider- ation of this request by them on February 4, 1975. Mr. and Mrs. Tanney, Mr. and Mrs. Kimball, and Ms. Jill Slark, abutting property owners, appeared before Council in opposition to the request. There was no one present who voiced approval for grantinq the request. Motion was made by Councilman Blackburn seconded by Councilman accepted and the request be denied witout prejudice. Mayor �moaK reiierazea n h opinion of some time wherein there was a definite need for Conditional Use in commercial zones, and hoped that the Clermont Code of Ordinances would be revised to allow for this. Council, sitting as the Housing Board of Adjustments and Appeals, considered the request of Isaac Rivers wherein he sought an extension of time to make the necessary repairs to a dwelling at 532 Chestnut Street which had been condemned by the city on April 22, 1974, and, to occupy the dwelling while he would be making the necessary repairs. In view of the considerable time lapse already without the necessary repairs having been made, motion was made by Councilman Schroedel seconded by Councilman Oswalt and carried that a 90 day extension be granted that substantial progress that E. ho nomad mwmi,,inn to OrcUDV the Messrs. Schoeller and Stewart of T. W. Stewart & Associates, Inc. appeared before Council to elaborate on their findings of the preliminary study of the city's operation, and to submit their proposal for being engaged to correct what they have determined to be the problem areas of the city at a cost of $16,000.00. It was consensus of Council that additional time was needed to study their proposal, whereupon motion was made by Councilmen Blackburn seconded by Councilman MINUTES M 1120 Oswalt and carried that thimatter _be considered at .a later Mate n_,Special Meeting., fdnyor Sinoafs-requestecT C5IL ws6rIircicJcts of iI �G, Stewart R ITsso�c ales of otter municipalities be furnished to Council prior to such a meeting for their reference. City Manager Hopkins submitted his report both orally and written, and a copy is attached hereto. With regards the tennis courts at the elementary school which are without lighting and no commitments made for same, it was the opinion of Mayor Smoak that if Council opted to have lights installed, that coin operated boxes also be installed controlling the lighting and thereby requiring the users of the courts to pay for the electric service. Councilman Oswalt advised he would be opposed to the city contributing in anyway unless Council was advised in writing that the courts were available for all public use. With regards the estimated cost submitted ,to Council for construction of a basketball court a Jaycee Beach, motion was made b Councilman Oswalt, seconded b Councilman Bvrd and carried that C ty tanager Hopkins be author ze to rocee w ti sue construct on at a cost not to exceea rot 00.0 . Mayor Smoa as a that a s to plan and firm costs for The Va5KeLUall court be submitted to Council prior to construction start. It was the suggestion of Mayor Smoak that Council consider holding more than the two regularly scheduled meetings each month in view of the fact there are numerous important and pressing issues, changes, functions, etc. to be considered by them, which was being done now, but which also necessitated too lengthy meetings. To better acquaint Council with any possible working problems of the city, he further suggested that open discussion type forums be held between Council and depart- ment heads of the city. With regards the resignation submitted by City Attorney Vason with assurance that he would continue until such time as his successor is appointed and then assist him in any way he could for an orderly transition, it was accepted by Council with regret and with sincere appreciation to him for his many services rendered while serving as City Attorney. Council inquired of Mr. Vason if he would continue to serve as the city's legal representative thru completion of the bond revenue requirements for the new water supply and sanitary sewer improvements already started, and he agreed to do so. A necessary motion to effect this was then made by Councilman Oswalt seconded by Councilman Byrd and unanimously carried Miss Patrice Jones appeared before Council and requested permission to sponsor a dance in Jenkins Auditorium on March 28, 1975. Motion was made by Councilman Byrd, seconded by Councilman Blackburn and carried that this request be granted provided that all rules and regulations pertaining to dances held in the auditorium are met. City Manager Hopkins was requested to arrange for 15 minute interviews by Council of each local attorney who indicates an interest in serving as city attorney, for Wednesday evening on March 5th in the Council Chambers beginning at 7:00 P. M. Motion was made by Councilman Schroedel seconded by Councilman Byrd and carried that the bills be paid. Councilman Oswalt offered and moved the adoption of a RESOLUTION pertaining to the sewer improvements to be made in the Minnehaha Estates. The motion was seconded by Councilman Byrd and unanimously carried. The RESOLUTION was read by Mayor Smoak, by title only, and the Number 253 assigned to it. 0 MINUTES N9 11.21 With regards the plans submitted by Nick Jones, Architect, for construction of a pier at Jaycee Beach, motion was Tdc l Councilman Blackburn, ^soc^ oFdnbYN� City Manager Hopkins reported that bids had been received and reviewed by him for a now diesel tractor with sixty -inch underslung mower as follows. Mason Ford Tractor Co., Inc. @ $2,949.00 Polk Tractor Company @ $3,025.00 Shelfer Ford Tractor Company @ $2,900.00 Tresca Industries, Inc. @ $4,267.00 It was the recommendation of City Manager Hopkins that the bid be awarded to Sheffer Ford Tractor Company, the low bidder, whereupon motion was made by Councilman Oswalt, seconded by Councilman Byrd and carried— iat s recommen a ion a acce a ate_ the necessary purchase order be issued to Shelter Ford Tractor Company 1he meeting was adjourned at 10:55 P. M. by Mayor Smoak. /?, (A Claude k, Jr., r., Mayor In 2(n.cACEI�i Do Tores W. Carroll, City erk February 5, 1975 Mr. Alfred H. Earls 1012 East Avenue Clermont, Florida 32711 Res Rezoning Lots 1-5, Block 7 Dear Mr. Earls: At their meeting last evening, the Planning and Zoning Com- mission considered your request to rezone the above referenced property from C-1 to C-2. This is to advise that the Commission will recommend that the request be denied without prejudice to the City Council. The City Council will consider the request at their meeting on Tuesday, February 25, 1975. Your are invited to attend. Sincerellyy. . i,// �YV Rob. M. Hopkins City Manager RMH/kd Cc: Building Department City Clerk l (�lly ol Ovolror)l it I Wool Onlo Plaro ■ Clermont, Florida 02711 ■ Phono: (004) 904.914l LVIAL IioTICL tlotice is hereby given to all concerned that the City Council of the City of Clermont, Florida shall hold a Public Hearing in the Council Chambers located on the corner of hest Avenue and DeSoto Street on Tuesday, February 25, 1975 at 7:30 11.11. for the following purpose: To consider request for the rezoning of Lots 1-2-3-4-5 in City Block 7 from their present C-1 Zoning to C-2 Zoning All interested parties will be given an opportunity to express their views on the above mentioned matter. lL� Ii. Ile ins , City Manager City of Clermont, Florida - ---- February 13, 1975 February 20, 1975 FLORIDA'S FINEST INLAND RESORT -RESIDENTIAL COMMUNITY ri 40 1 Wont Cato Plum • Clormont, (lorldo 02711 • Phono; (004) 304.3141 LEGAL NOTICE Notice is hereby given to all concerned that the City Council of the City of Clermont, Florida shall hold a Public clearing in the Council Chambers located on the corner of (lest Avenue and DoSoto Street on Tuesday, February 25, 1975 at 7:30 P.M. for the following purpose: To consider request for the rezoning of Lots 1-2-3-4-5 in City Bloch 7 from their present C-1 Zoning to C-2 Zoning All interested parties will be given an opportunity to express their views on the above mentioned matter. l� r I-1. Ho ins, City Manager City of Clermont, Florida February 13, 1975 February 20, 1975 RGOU118T FOR C)IANCI: OF ZONING DATE 1-10-75 APPLICANT NAME I Alfred II. Earls ADDRESS 1012 Cast Avenuo Clermont, P1. 32711 PROPERTY LEGAL DEBCRIPTIONI I,ots 1-1,1311c 7 GENERAL DESCRIPTIONI Wost side of Cast Avenue between SR 50 and Broome St. Plot PIAQ Dr4wq TO paale' on Bb x ll Sheet (firTf") INCT UDOt (a) ;.Nama, addrasa and telephone,number. - of the applicant, 1b) North arrow, date and scale . o) Property linen, existing structures, proposed structures and contiguous streets. (d) A short description of the proposed j structural use, Approximate acreage) •9 (Estimate number of acres in property, as well as _ estimate of physical features-1/3 swamp, 1/3 groves, etc.) 2oningl Preaents_i Proposed e_Z Names and'mailinq addresses of abutting property owners (owner. of any property lying within 150 feet of the outside perimeter ' of the property being considered under the application, including',f across any street or.road), List on separate sheet. Appllcantls signature, if different from owner of record OW11602 signature (owner of record) unless a power of attorney or letter. authoriaing,the applicant to act as the duly authorized agent for.the owner is submitted wit the applation. Filing Peo (to accompany application)- $25.00 Deadline for " filing -on or before 500p}m, on the second Friday of'the Month. 4, 0 a a r(D Vl w M > n n c o H n r• cu �c, r rn rn N i r� ry r• m ur ro w wp. • iv w 0 w w x N r• rr m ro n (D O �j O O N In N w H a rt H. 0t Uf h, P r 1 r ti z , m illL.......yL ..._ :.:i __�... .. .Il.�t _� ...!,,.. i! w .s1��f'!�,^,fitV 1+ a) { r�,'.: � rS.� rr i•'..E1i1.1t: �c D 4.. .r�, Nr� .r! To: City Council From: City Manager. Subj: Dance Application Date: Iebruary 21., 1975 Attached is an application for a dance at Jenkins Auditorium on March 7, 1975. It is requested that• the Mayor consider this item for the agenda on February 25th since It was received after thu deadline. RMEI/kd Attachment cc: City Clerk w/attachment !'PO."c'Atiotl is liovvby 111ad!? 1,I)r the urL. ()," the Clermont P�Yik-; A It 11 to V- -11! ri on 7/ The Ild"10C, !)y V- Old th-3 following named four or more persons Ili 1 -1 j)(I 111 as chaperones: I/We understand that Jil-le are to pay a "' 11'!tO fee of �2.00 per hour with a mininum of $6.,0(. line further **Ffr) 40 PS tail d and agree that 11111P am/are responsible for oily vandaiism, r,r t7dj,jage to the hill fixtures and as assurance of h Iding -ind/or SUCK respon�.-vj^jjty I/Weare posting $50-00 as surety with the Chamber of Conuir.."co Secratatly, it my/our understanding that the $50.00 surety-, eanl:a7 -.lees, Ilij,, bo returned to me/us within five days ..he c:,r1c, the auditorium and/or 'rixtures are not VcVldinq that Pate T.l�l,�T�l1J��T C SSSOCISTfS, IBC, 1571) MAnil Il11A AVENUE n t114AE IIAIILEn, FLA. 3:1146 t 5 IF5) 6 6 5. 6 5 a 4 " l'h�i AroliGwi So/wnp Aunphl" February 21, 1975 Mr. Robert Hopkins City Manager City of Clermont Clermont, Florida Dear Mr. Hopkins: Enclosed please find a copy of our preliminary study of the city's operation. I would appreciate if you would make copies and give them to each of the councilmen so that they may have the opportunity to read it prior to the open discussion we will have at your meeting on Tuesday, February 25th. I want to take this opportunity to thank you and all of the other employees for the excellent cooperation given us while making this study. Yours very truly, T. W. STEWART & ASSOCIATES, INC. THOMAS W. STEWART President TWS:kt RECEIVED FE9 2 5 1975 • REPRESENTATIVES IN PRINCIPAL CITIES IN U. S. AND CANADA T IIIIII;.�T IIInIT F, ��SUCI�iI:S, IfIC, I"I1 MAD 111) 114 AV C till 'I1NAL DA IILC II, 1'LA. :If1I41, (DD 51 AGM1•G'1'1 A .. lh., Prnbhnl - dinl"np /'rnpA,„ February 21, 1975 Mr. Claude E. Smoak, Jr. Mayor City of Clermont Clermont, Florida Dear Mr. Smoak and Council: I We have completed our initial survey and our pleased to report that we received full cooperation from all personnel in conducting our study. The report covers the problem areas and what needs to be done to correct them. Mr. Schoeller and I will be present for your council meeting on Tuesday night February 25th at 7 p.m. to expand on our findings and answer any questions that you and the councilmen might have. Looking forward to meeting you on Tuesday we are Yours very truly, T. W. STEWART & ASSOCIATES, INC. i TC�W. STEW RT I President TWS:kt REPRESENTATIVES IN PRINCIPAL CITIES IN U. S. AND CANADA SUBJECT: PRELIMINARY STUDY, CITY OF CLERMONT,__fLOR1f1A As a result of our survey, there appears to be two general areas to which the t to direct their attention inorder Council toprovideand ebetteManager city rservice ntodthe community. The first area involves the organization of the City government. Some of the problems uncovered by the survey are as follows: Some personnel are definitely overworked while others are not being fully utilized. Some personnel are overpaid and some underpaid based on the technical skills and educational requirements required to do a particular job and also based on the present composition of the job duties, authority and responsibility. Some functions which properly fall within the jurisdiction of the city government are not being serviced properly, and some functions are being serviced in an inefficient manner due to the current organization structure and to the lack of well defined policies and procedures. Poor hiring policies and procedures result in hiring personnel who are overqualified or underqualified and also result in unnecessary turnover. Some functions within the city government are currently arranged in such a manner so that conflicts can arise which contribute to a disintegration of smooth functioning of the government and to conflict among the employees. Poor morale exists in some departments primarily due to a lack of proper organization and lack of active dynamic response to need for purposeful and meaningful changes in the organization. At times the City Manager has had to resort to the subterfuge of glorified job titles in order to justify an adequate salary for a position within the government. Lack of formal policies and procedures for review odpersonnel job and to the unfair to both the city employees who are doing a goo taxpayers, due to the fact that employees who are not performing be en em loyed in the past in a position in 1 or who haveP tributes adequately which they do not have the technical, educational or physical a to adequately service the position are not being identified and con- sequently no logical, realistic and fair methods are being used to relocate or replace them. -Z- Some employees appear to be reporting to more than one supervisor, which indicates that a precise chain of command does not exist. This is a difficult situation for an employee and can create administra- tive problems as well as poor morale. A proper study of the current functions which fall within the juris- diction of the city government needs to be made and decisions as to the level of service needed to adequately support these functions needs to be made. A study of the current personnel needs to be made to determine the technical, educational and physical capabilities which currently exist and how they may be more fully utilized. An organization chart with proper chain of command needs to be drawn and each position within the chart needs a thorough adequate job description written out completely outlining the technical, educational and physical requirements required for each job as well as the job duties, authority and responsibility and the pay scale for the position. The personnel currently employed by the city would be then matched to the revised positions to the degree that is necessary. Entirely new positions may be created and some current job titles may be eliminated. Additional training may be required by some personnel to adequately- --- .:---- fulfill a position and in some cases, perhaps new employees would have to be acquired due to the absence of skills in the present personnel. The government would be organized in such a way as to ensure the max- imum efficiency, minimize the duplication of effort and the possible conflicts and to ensure adequate servicing of all functions required by the city at a minimum cost. By products of the improved organization would also include better hiring policies, eliminating the possibility of overhiring or under - hiring for a position and reducing turnover. Another benefit through regular review of the employees would be to detect weaknesses within the organization and correcting them. And, of course, the reorganization would distribute the work load equitably and ensure fair pay for work performed and ensure that the city is not paying more than the position is worth. -3- The second problem is the lack of long range planning. It is fairly apparent that the City Manager prepares the budget pretty much single-handedly primarily based on what happened last year plus what input he gets from the department heads as to what capital acqui- sitions they would like to have. Little or no direction from the City Council as far as what capital improvements are most desirable, or what level of service is desirable for functions performed by the city comes from the council to the City Manager. The City Manager seems to be making these decisions pretty much by himself. This may be due to general satisfaction on, he part of the city council based on lack of complaints from the citizens. does not relieve expansionhandity forcouncil from maintaining ahsatisfactorlity y level of service to the community. As an example, the Director of Community Services at the direction of the City Manager, is preparing a survey of the streets and an overall plan for maintaining and resurfacing the streets. At this time, it appears that the annual cost for maintaining the streets will be much more expensive than the amount currently being expended. The council should have known about this long before now and should also have knowledge of the impact of population growth on the water, sewage, garbage collection, trash collection, street cleaning and police department functions. The police department's physical facility is quite cramped for space iow and growth within the department will certainly aggravate the situation. As you may have noticed, long-range planning is one of the functions not currently being serviced properly under the current organization structure. However, it is such an important function,weffeel or justified in segregating it as a separate entity.imperative e city council to forsee and understand the ramifications of population growth and the deterioration and obselesence of the current property and equipment so that the most economical method of coping with these problems can be devised. This study would probably lead to a further modification to the organization structure and help identify wheter the city should plan for capital expenditures and personnel to accomplish the desired results of sub -contract the work, or more reasonably a combination of both would be the most economical. Such planning can conceivably save the city many thousands of dollars. We propose that our firm be allowed to undertake the project of organizing the city government to eliminate the current problems and to provide adequate flexibility for the future. In addition to the benefits mentioned earlier, several things would be done during the reorganization which should result in a considerable cost savings to the city. As part of the reorganization we would centralize the purchasing function and establish purchasing policies and procedures. We would ❑lso establish a vehicle cost accounting system which would enable the city to retire and replace equipment in the most economical manners. Also, careful scrutiny will be made of the feasibility of additional support for internal servicing of the engineering and maintenance functions of the city, although not conclusive, our initial survey indicates that some form of professional engineering capability is needed. Finally, our engineers while on the scene, would have time to familarize themselves with the current status of the property and equipment and current percentage of capacity of the various departments and will be in a position to make a recommendation on the amount of funds which should be reasonably allocated to long-range planning and decide how the function of long-range planning should be serviced by the organi- zation, that is whether it is properly a function of the city council or should be a part of the administration of the city government. We would appreciate a prompt reply so that we can schedule our engineering staff accordingly. We anticipate being able to complete the work within eight weeks of your acceptance of our proposal. Thank you for your consideration. T. W. STEWART & ASSOCIATES, INC. Tot City Council Prom: City Manager Subj: Housing Board of Adjustments s Appeals Isaac Rivers - 532 Chestnut Strout Oatet February 19, 1975 Attached is correspondence from the auilding Official regarding Mr. Isaac Rivers' property at 532 Chestnut Street. Mr. Rivera residential unit was initially inspected on April 22, 1974. The dwelling was considered repairable and Mr. Rivers decided to proceed on that basis. The 120 days time for the performance of the work expired on August 27, 1974. As the Building Official pointed out, the city did not move against the property owner at the expiration of the 120 days becaudoingstherworkvers was himself andairing becausehofdtileling for existingktis own so, economic conditions. In view of the considerable time which has elapsed since the initial inspection, the lack of progress in repairing the dwelling and the fact that Mr. Rivors wants to move into the dwelling while he completes the necessary work, the city has notified Mr. Rivers that the work must be completed without delay and the dwelling cannot be occupied until the repair work is completed or he must appeal our decision to the Housing Board of Adjustments and Appeals. Mr. Rivers has appealed our decision under Section 105, Hard- ship of the Southern Standard Housing Code. Rober t4. Hopkins RMH/kd cc: Building Official oo City Clerk w/attachment Agenda 2/25/75 lo: Mr. Robert Pi. Ilopkins rroin: Mr. Harvey ilagel Subject: Isaac Rivers Condemnation 1'rucoe'.1iOf Gate: rebroary 17, 1975 A survey was made April 22, 1974. A copy is attachad. Several extensions have heen granted, I:al,,inj into r•onsiderotinn the present recession and tight money conditinns. A deadline had ro ba finalized and Mr. Rivers was so advised. 'rle are now in rccei't, oi' another request for leniency and help, tJe wish to point out that since the original inspection, very '.ittle. if any, repairs have been made. his puts the case in the position of a hardship under Section. 10; of the Southern Standard Housing Code for presentation to Housing Board of Adjustments and Appeals for con::ideration. — — -- Harvey Pla,cl HN:ah :IiY DI „'.i:N.i ON'l rLE 11 IN" . I :dtl.I,,. 01"(F April 26, 1974 ^ir.;'H^:. Issac Rivers P. 0. Box 612 Clermont, Florida 32711 Dascrip!ic i iv Pr,;pr�r,,,: Lot 15, Block 61, Clermont The btli',-!*u tm th;! �ii.'nt drscrtc.ed pPUl7!irty is In such condition ,r to % In vio'lai,i, n -i SeclAon i>.1. 1 of 0e Code of Ordinances of the City o:' Cl�araunt. The bui; li.r: vMl have to be br�cu9hl; up to the housing codes of the C'.cy of Clenncnt. l`. foflowini i:sns will huvr, to bn brought up to the buiidlrq cod,3s- PRESENIT CONDITION! PREMISES ' ",'J—;AR', CONDITI'O! lu GOOD BAD FAIR v ROOF - u'•'fr - SCREENS ht10D BAD I". FAIR INGRESSS - MR7SSES G110D BAD FAIR INSIDE PLLIii'iI1G AND F'IXTUR; S ELECTRICAL AMING I LOUD BAD p/ FAIR ,1f!D APPL-1ANCES GOOD BAD FAIR INSIDE WAILS PLASIE't GOOD BAD FA I' BUILDING FEPR.MABLE YES NO DATED INSf E,'''ON REpOR" A'," -'ACHED YES NO It is hoped 1.'at.;ou will take the necessary action to see that the violations are elimi .a.c:r teii:'IouL Iel;jy. However,nnless such violations are eliminatrt within 42C ir;;s PPom thi; date or yov nika same satisfactory arrangements wiz;l this of icx: tic: will have t:, hwre t'rz 1�utidtng removed from the site.. Sig,rs will be p� dic larinq :,�°tiding unsafe for occupancy. Your coogt.,-at.an will be g•raai;ly appreciated. Very trult• ;ro�;rs, Harvey .dace;, Buildim; ilf'16al .'i mll• � .. 1, � A ;jrll i'. .<rl('t iul, ......i•-,p4. Oji'_. rr� �pc,fC"t7D I ' ' 1 ,: .' i /� „ i . _.._(;I.'T l.a� -/l i1.4..�j...... Ij A, �Vr,. �:'F.+.i.'./�:✓1�'a 1 a 1 I L A I' l wxcu ' It rd i1T(_n l :' lnl' m 1 1ruaF• ,, i:u1b. fl :, rrn(. i �._.— _ I- anew C'.viranc(•s ;i :doW 01m:-lable Adc,oc ,inT.10 -Fr.lres I--{-- �.— bur, atin . Flails 1, Vices f lcor cr1�1�� �Y'looril� .xtcri.)r ..iLls'S—Collnn;u — .%C�Ti::r IiEa��•--: •�I"rs .f�WJrC ' F echar.Ica: :ieC tri C3•. L:ch[s ti 3�:it':�.��' . _�__. i i —_._ _—_�_._._._._—.. � I le.tr _c : r✓e-niet,q,- ^u, jAcI -±.c Panel .gativL _ui.nment— _--- '--- --._ ..f.---- -' ---'^------- ce Jon I I 1de-Wr_tLe , 1 Leda-Craw-i�oxicus Y:.aucc I � � _ _ trash-Deb-is-Fi t1i i_.• i _ �----_ - - .t:andon,6 :'ctor ;:::i '.0 n F••i[. �r7. _(.r9-StC 7r" ^1:t 1—_....` — _ __.--_ un � , 4"ll (C. r�la_ 19n,4's•� _ i�t ir7cL��y j �l _-dicer ,f�Ci �. ,/I� 'I G ry �c r ., f c•:: _-. II � II /- / Tot City Council Proms City Manager subj. Minnehaha Lstatus Sanitary Gower Datos January 13, 1.979 Dawkins 6 Associates advisaa t)R1t the plans and specifications for the Minnehaha 1- tat410 sanitary uuwor oxtonaion should be complete by the latter hart of :innuary or the first part of Pobruary. The npplicationn for financial assistance havo boon filed w.itit the appropriaLo agoncies and are being reviewed. lie ara hol?eful for a favor.l);lo appruwtl .if, the very near future. on January 9, 1973 1:11u City c:uuucil hold a public 1learing regarding the a :aulssm:ulLa. City Attorney vason has advised that this procudure must be repeated as all the requiromonts regarding tho necousary resolution: and publications were not satisfied. Chapter 170 Of the I'lorida Statucuu ellumaratcs the requirements which are outlined as follow:;: 170.03 Bcsulution stating the nature of the improvements and declaring tlx: sl,aci.il assessntunts. 170.04 plans, specifications anci cstimated cost of proposed improvulnuaL• are rucluired before adoption of resolution (170.03). 170.05 Resolution (170.U3) shall be published one time upon adoption. 170.06 Upon adoption of resolution (170.03), an assessment roll must be prepared. 170.07 Upon completion of the assessment roll, resolution must be passed to fix time and place for public hearing. property owners laust be given 10 days notice in writing. Publish resolution twiCE:�a week apart-. 170.08 public llearing - equalize assessments. preparo lien book- iMr. Vason will have till ltesolutinn as re=luirea in 170.03 ready when the plans, specifications and cost estimate are ready, as required in 170.04. Robe rt• "61 nopkino RL1Ii/!cd ces City Attorney City Clerk.-' V To: City Council From: City Manager Subject: Rids - Diesel Tractor with Mower Date: February 24, 1975 We have received four (4) bids for the new diesel tractor with sixty -inch underslung mower. See attached bid tablulation. It is recommended that the bid be awarded to Shelfer Ford Tractor Company of Leesburg, the low bidder. er . Ave Attachment cc: Director of Community Services City Clerk Agenda 2/25/75 Co W '1 O VI rf 1n N Y. mr Er -1 _i W O 5O , p. O.R W O^1 W M �. 1.4 U i o c � rt o C' C-) n O On n e n o t h .t7 A N p V C7 b°J I?CDvNi m .., 0 0 0 0 0 `�]* O o 0 0 a w � O r+ ro -1 r 7 oo w V �r yr p vvi rn � m w o 0 0 o m o W o � A � O O � rP El - m r+G C , O V N 4. O N moo m o m N O CD CD O r c 9) 3 F a.3z m m CD h Cart G 0 o .0 >_S 00 w rf -01 Uli < o m + 0 a � o 0 v m n < -e < m JNz c o m m m ro "1 0 m a z r^ i �(,1n11f C. WELBORN DANIEL l ATTONNCT AT LAW CLU MONT, rLORIDA 32711 99n MONTNOOC OTNCCT P. O. nOx 109 NOncllTr.vAncm,aw February12, 1975 190/1394•914O A—M-1 Mayor Claude E. Smoak, jr„ City Councilmen, and City Manager City of Clermont 1 Westgate Plaza Clermont, Florida 32711 Dear Honorable Mayor, Councilmen, and City Manager: Please consider this letter as my formal resignation from the position as City Attorney for the City of Clermont, effective immediately. As each day passes it becomes increasingly apparent that the pressures of a _. burgeoning private practice preclude my serving the City with the quality, efficient, and expeditious legal service to which the City is accustomed and entitled. Please be advised that I will cooperate and assist in any way possible with my successor to effectuate an orderly transition. I have enjoyed serving the City of Clermont these past two years and sincerely appreciate your having given me the opportunity to do so. CITY MANAGER':; R1IPORT C1,OOD INSURANCE, in a letter dated February 10, 1975 from J. Robert Hunter, Acting Federal Insurance Administrator, we have been advised that the sale of flood .insurance has been authorized in Clermont effective February 18, 1975. Policies of flood insurance may be obtained from any licensed property insurance agent or broker. MINNEIiAIIA ESTATES SANITARY SEWER The plans and specifications on the Minnehaha Estates sanitary sewer improvements have been approved by the Farmers Home Administration. Application has been made to the Florida DeparLmemt of Pollution Control for a construction permit. TENNIS COURTS - ELEMENTARY SCHOOL According to Richard Langley, the new tennis courts at the elementary school should be ready for play in about 30 days. A Laykold or similar surfacing and lighting is needed to complete the project. To date, commitments for these two aspects of the project have not been made. FLORIDA LEAGUE OF CITIES CONFERENCE Reservations for the League meeting on March loth and llth must be made by February 28th. If any Council member plans to attend, we need to know so reservations can be made. BASKETBALL COURT There is still interest in constructing a single basketball court, preferably at Jaycee Beach. We have developed the following cost estimate for a 42' W x 40' L x 4" Thick minimum size single court Post, backboard, hoop & net $ Concrete 1680 SF @ 31C/SF Steel Mesh 1680 SF @ 10GISF Labor (To form, pour & finish concrete) 1680 SF @ 25C/SF 420.00 $ 1398.30 Total February 25, 1975 289.50 520.80 168.00 i is To: City Council FrOm: City Manager Subjs Rezoning Request Alfred It. Earls Lots 1-5, Blk 7 Date: February 19, 1975 At their meeting on February 4, 1975 the Planning and Zoning Commission considered the request for rozon4hg the above rof- srenced property from Cl - C2. The Commission recommends that the request be denied without prejudice. VOTE Ayes N-°H Hovis Ray Czech Blanchard Cunningham Wilkins Seaver Jones ^`{V V' Robert M. Hopkins RMH/kd cc: City Clerk Agenda 2/25/75 Building Official ACCOUNTS PAYABLE - I'LBRUAHY 1975 GL'NLRAI. FI11lU All -Rite fence Co.,Inc. (Fencing for Ball Park) 49.75 Barnotte's Janitor Supplies (12 Fire Extinguishers ) 22.00 Bureau of Ilus.l'ractice. (WILlo.0fficial Manual ) 11.61 Clomente' (Pest Control ) 9.00 Cal Ilegstrom Co. (Copystat: Supplies) 19.95 Engel 's (Police Uniforms) 461.05 G.W.Ilorre11 Lqui1).,Itic , (Sink for Jaycee Beach Rest.) 223.60 Gene Forehand -Plumbing (11169. at Beach Restaurant) 24.00 Ilaskins & Sells (Pension Plan Employer's Return) 90.00 Hughes Supply,Inc. ( 2" Pipc ) 09.10 Jack Cocke & Co.,Inc, (Fire Extinguisher) 27.50 Layer Equipment (Tape Recorder-Receiver-Transm.)1091.00 Lanier (Cassettes for Dictation Mach.) 10.90 Mango Refrigeration (Monthly Maintenance) 132.00 Memorial Bronze (Memorial Scroll) 10.00 Madden's Electric (Service to Center Lake Pumps) 245.00 McCain Sales (Sign Materials) 57.60 National Linen Service (Building Maintenance Materials) 5.00 Olivenbaum Ins.Agency (Final Audit-Uorkmans Comp) 640.00 Share Corp. (Disinfectant) 76.00 3,295.22 UTILITIES DEPARTMENT Anthony Enterprises (Iloneywell Control) 37.50 Chemical Equipment (Booster Pump Parts) 71.77 Barry P. Leu (Falk Gridmembers) 37.05 Hoffman Air & Filtration (Oilers) 49.54 Hanks Electric (Air Cond.Repair) 21.00 Kirkland Cabinet Shop (Paint) 59.19 Orange Service Co. (Removal of Trees) 572.25 SOUS,Inc. (Ford Ball Valves) 23.56 The Cameron Co. (Rope Packing) 65.15 c3 ' M1Nuns N9 1122 SPECIAL MEETING Following a work session of Council held on March 5, 1975 to interview attorneys for the position of City Attorney, a special meeting of Council was called at 8:13 P. M. by Mayor Smoak and Councilmen Blackburn, Schroedel and Oswalt. Absent: Councilman Byrd. City Manager Hopkins was also present. The purpose of the special meeting was to take action on the T. W. Stewart & Associates' proposal. The proposal was discussed. Motion was made by Councilman Blackburn, seconded by Councilman Schroedel that the proposal made by T. W. Stewart & Associates be rejected. Upon roll call vote on the motion the results were: Ayes: Blackburn, Schroedel, Oswalt and Smoak. Total Ayes: Four. Nayes: None. Absent: Councilman Byrd. The motion carried. The Council expressed their appreciation to T. W. Stewart & Associates for their work and their preliminary report. It was felt that the preliminary report revealed some problem areas to be investigated. The City Manager reported that this was being done and that Council would be kept informed as to the findings. Claude E. Smoac, Jr. Mayor (irolliAe.a2 Ll . llpl l)F-- Robert M. Hopkins City Manager