11-25-1975 Supporting DocumentsMINUTES N1.1 1206
REGULAR MEETING
A Regular Meeting of the City Council of the City of Clermont: was held in the
Council Chambers on Tuesday, November 25, 1975. The meeting was called to order at
7:30 P. M. by Mayor Claude E. Smoak, Jr. with the following members present:
Councilman Blackburn, Schroedel, Byrd and Oswalt. Other officals present wore:
City Manager Hopkins, City Attorney Baird, Deputy Clerk Dollar, Finance Director
DCDier, Director of Community Services Smythe and Chief of Policn T.Vndal. Others
present were: Messrs. Matsche, Jones, Ratti, Horton, Crowson, Rector, Czech,
Meadows and Sargent. The Misses Mary J. Nichols, Cynthia Winter, Messrs. Kim Gano
and Edwin E. Hunt, Political Science students from Lake Sumter Community, were
also present. Mr. Joe Sanchez, representative of the Sentinel/Star was also
present.
The Invocation was given by Councilman Byrd, followed by repeating of the Pledge
of Allegiance in unison by those present.
The Minutes of the Regular Meeting held November 18, 1975 were approved as written.
Mayor Smoak announced the first order of business to be a Public Hearing to
consider request by Matsche Construction Company for a Variance to Section 26-20
(C) (2) (RlA URBAN RESIDENTIAL DISTRICT GENERAL REQUIREMENTS -LOT WIDTH) OF THE
Zoning Ordinance in order to construct a residence in Section 26-22-25,
Indian Hills. Mr. Jack Matsche appeared before Council in support of this request,
and advised that to comply with the requirement for a 100 ft lot width at the
front building line, the building would have to be set back and then would be
in violation with back lot restrictions, therefore, due to the irregular shape
of the lot they were requesting a variance to the 100 foot width requirement at
the front building line. Upon inquiry by Mayor Smoak, there was no one present
from the floor who voiced objection to this request. Councilman Oswalt stated
that without any doubt this is a hardship case and is what the request is based
upon and moved that the request be oranted. The motion was seconded b Councilman
Schroedel. During disucssion of the motion, Counci man Back urn stated he agreed
with Councilman Oswalt that this was a hardship case, and that the reason for requesting
a variance is where a piece of property like this one is created, then because of
a change of rules, no longer conforms. Upon roll call vote the motion carried.
Mayor Smoak announced the next order of business to be a Public Hearing to
consider a request by Mark V Ltd., Inc. for a variance to Article V111, Section
26-45 (SIDE YARD ON CORNER LOTS) of the Zoning Ordinance in order to construct
a residence on Lot 1 in Block 1 of Woodlawn Subdivision. Mr. Gino Ratti appeared
before Council in support of this request advising that the request was being
made to reduce the 25 foot set back on the corner lot by 7 feet in order to have
a greater side yard set back on the north side of the residence. Upon inquiry
by Mayor Smoak, there was no one present from the floor who voiced objection to
this request, whereupon motion was made by Councilman Oswalt seconded by
Councilman Schroedel and carried that the request be granted.
City Manager Hopkins reviewed the major basic changes covered in Ordinances
141-C and 142-C which were prepared after considerable consideration by the
Planning and Zoning Commission and the City Council and which were advertised
for Public Hearing this evening. Mayor Smoak advised that Council would now hold
a Public Hearing in regard to these proposed zoning changes and inquired if
there was any member of the audience who would like to speak in favor or in
opposition to any of these zoning changes. Since there was no one in the
audience who wished to speak regarding the zoning changes, the Mayor continued with
the Agenda.
Mr. James (Bud) Meadows, owner of the Sunnyside Plaza, appeared before Council
MINUTES M 1207
with reference to the continual use of the shopping center property by people on
skateboards which is adversely affecting the businessess, causing a nuisance, as
well as being a dangerous situation. Ile stated that lie had received cooperation
from the Police Department and the City Manager and was aware that there were no
ordinances on the city books that could be enforced to charge these people with,
and asked Council's consideration of some means for assistance with this problem.
Following discussion, motion was made by Councilman pyrd, seconded by Councilman
City Manager Hopkins submitted his report orally as follows: That he had received
an application for a Dance to be sponsored by the parents of the Junior High
School Beta Club members on December 31st from 9:00 P. M. to 1:00 A. M. and
requested Council approval; That Fire Chief Smythe has made arrangments for an
appreciation dinner for the Volunteer Firemen to be held in Jenkins Auditorium
on December 19th at 7:00 P. M. and that Council is invited to attend; and
reminded that the Orange Blossom Breakfast would be held on Wednesday, morning,
November 26th.
With regards the request for a dance,
Regarding the dinner for the Volunteer Firemen, Mayor Smoak commented that this
was an excellent idea; that the volunteer firemen have done a fantastic job with miniscule cost of what it would be if the city had a full time fire department
and that any recognition the city can afford to them is well deserved.
Finance Director DeDier reported that he had tax bills from the county on city
leased property as follows: To Landseair, $85.93, Hovis and Baird $744.94 and
on the property of the Seminole Well site on which we must pay a prorata share for
1975 taxes at $34.30 and requested authorization for payment in November to take
the 4% allowable discount. Motion was made bY Councilman Blackburn and seconded
by Council Schroedel and carried that payment of the ad va Ta
rem taxes as outlined
by the Finance Director be authorized. Finance Director DeDier was requested to
question the County Tax Assessor on the assessment of the lower half of the city
hall building in conjunction with 1976 taxes.
Mayor Smoak advised that he and the City Manager had met and discussed briefly
a tentative format for a Town Hall meeting that he would like to recommend be
held on either the 14th, 15th, or 16th of January and that an agenda will be presented
at the next regular council meeting for enough lead time to generate some interest
in the community. He stated that additionally they had developed an order for
a variety of trees for delivery on the 13th of January to tie in with both Arbor
Day, the 16th of January and "Glen Glitter Day" on the 17th. The trees will be
available and in the interim period it is hoped that interest can be generated
among the local civic clubs to participate in distributing the trees and maybe
in planting the trees for a small fee.
The Mayor referred to the Questionnaire of the Lake County Planning Department
to determine the desire by municipalities for County Planning aid in preparing
comprehensive development of plans or elements and which was discussed in a work
session held last evening, and asked if Council had any objections to the format
as prepared. There were no objections.
Mayor Mayor recognized Mr. David L. Crowson, Vice President and Senior Project
Manager of Dawkins & Associates, Inc. who was present to bring Council up to
date on the sewer and water bids. Mr. Crowson introduced Mr. Ron Rector, Project
Engineers for the Water and Sewer Improvements to the Council. Mr. Crowson advised
as follows: That on November 13th bids were opened on the combined water and
sewer program and that a total of twenty-three (23) bids were received for the
work ranging from an aggregate low bid of $235,000 to a high of $415,000; that the
MINUTE'S M 1208,
low bidders on the water works improvements was Central Florida Underground, Inc.
with a bid price of $122,924.26 and on the Sewage Collection System, Hubbard
Construction Company @ $95,939,45 for a combined aggregate low of $218,863,69 as
in contrast to the engineers estimate of $281,461.00; (Bid Tabulation Summary
Shoot attached to these minutes); that they had evaluated the qualifications of
each of the low bidders and their proposals in detail and find that both proposals
are proper and in order, and that each of the bidders are adequately qualified
and financially capable of competently providing the improvements as called for
In the plans and specifications; that in view of this it is their recommendation
that council conditionally award these bids conditioned upon the subsequent
concurrence by Farmer's Home Administration. In order for FHA to approve these
bids the following information will have to be submitted to them: Exhibits
including contractor's proposal, summary of certified copy of tabulation,
certified copy of the minutes of meeting at which bids were opened, copies of
the minutes of this meeting and site certificates as well as other supportive
documentation.
Mayor Smoak inquired of Mr. Crowson what the timetable would be for the sewer
construction. Mr. Crowson stated that the expiration of the bond validation period
will be December 4th and that it will be four to five weeks before award of the
contract. A period of 180 days is set for completion of the project.
Motion was made by Councilman
carried, that the recommendat
be accepted.
and
to the
Central Florida Underground, Inc. for Water Works Improvements —
@ $122,924.25
Hubbard Construction Company for Sewage Collection System
@ $95,939.45
Mayor Smoak inquired of Mr. Crowson, that since the bids have come in at a lower
quote than anticipated and that the city would have sufficient funds for the
extension of the water system to the southeast quadrant of the city, if he felt that
this project could be negotiated with the low bidder at the same rate as they bid on
the water improvements. Mr. Crowson stated that the engineers felt that there
were several areas worthy of consideration, namely; crossing SR 50 at 12th Street,
acquisition of a well site SE of Clermont for future expansion of the system and
extension of the system from SR 50 southerly along Grand Highway and US 27 and that
they should be considered and that they would work up alternates in order of what
they thought should have priority for council consideration. He felt negotiations
could be made with the contractor with respect to the extension from SR 50
southerly along Grand Highway and US 27.
Mayor Smoak referred to a communication from Teleprompter, Inc. wherein they
stated they were creating another wholly owned subsidiary of Teleprompter Southeast,
Inc. and requested council approval of the transfer of our franchise to Teleprompter
Southeast, Inc. On inquiry of City Attorney Baird for his comments, he stated that
he had no comment on the substance and thought we might as well go ahead and
redraft it to conform with the form of our ordinance. Mayor Smoak stated that before
he would vote in favor of this request he would like to have more information in
three specific areas: 1) What is the purpose of the transfer? 2) Would the transfer
change the franchise fee that the local company pays to the parent company? and 3)
How will the transfer be advantageous to the City of Clermont? and suggested that
these questions be conveyed to Teleprompter, Inc. in writing. Motion was made by
Councilman Blackburn, seconded by Councilman Oswalt and carried that City Manager
MINUTE'S N9 1209
Mayor Smoak referred to invoices from Dawkins & Associates, Inc. on the Minnehaha
Estates Design In the amount of $6,444,29 and on Sewer Assessments in the amount
of $1,522.21 and from Robert Vason for Legal Services in the amount of $1,937,50,
presented for approval. Concerning the invoice for the Minnohaha Estates Design,
City Manager Hopkins commented that this figure was based on the estimated
construction costs of $154,420.00 when the actual was $95,940.00 and that he had
discussed this with Mr. Crowson and that the engineers were going to resubmit a now
invoice based on the new figures, but that there were no changes in the other
two invoices, and recommended that the invoice for the Minnehaha Estates Design
be disregarded until a new invoice is received but that the invoices for the
sewer assessments and legal services be approved. Motion was made by Councilman
Councilman Blackburn introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE
CITY OF CLERMONT, LAKE COUNTY, FLORTOA, AMENDING ARTICLE III OF APPENDIX A OF
THE CODE OF ORDINANCES: DEFINING OFF-STREET PARKING SPACES, PROVIDING FOR OFF -SITE
SIGNS, PROVIDING FOR ON -SITE SIGNS, PROVIDING FOR CERTIFICATES OF OCCUPANCY,
REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY;
PROVIDING AND EFFECTIVE DATE; AND PROVIDING FOR PUBLICATION, and the ORDINANCE was
read for a first reading by Mayor Smoak, by title only.
Councilman Schroedel introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE
CITY OF CLERMONT, LAKE COUNTY, FLORIDA, AMENDING ARTICLE III OF APPENDIX A OF THE
CODE OF ORDINANCES; PROVIDING FOR SWIMMING POOL AND PATIO REGULATIONS; REPEALING
ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; PROVIDING AN
EFFECTIVE DATE; AND PROVIDING FOR PUBLICATION and the ORDINANCE was read for a first_
reading by Mayor Smoak, by title only.
Mayor Smoak reminded all those present of the upcoming General City Election to be
held on December 2, 1975 and that the polls will be open between the hours of
7:00 A. M. and 7:00 P. M. and of the Public Forum sponsored by the Kiwanis Club
to be held on Wednesday, November 26th in Jenkins Auditorium at 7:30 P. M.
Mayor Smoak called the following special meetings to be held in the Office of
the City Manager: December 1, 1975 at 5:05 P. M. to prepare the Ballot Box for the
General Election of the City of Clermont to be held on Tuesday, December 2, 1975
and on December 3, 1975 at 8:05 A. M. to canvass the ballot and check the Certificate
of Result of the General Election of the City of Clermont to be held on December
2, 1975.
The meeting was adjourned at 8:30 P. M.
Claude E. Smoak, Jr., Mayor
Dl
Dolores W. Carroll, City Clerk
TO: City Council
FROM: City Manager
SUBJECT: 4Iater/Sewer Improvements
DATE: November 24, 1975
Attached are invoices for payment submitted by Dawkins & Associates
and Attorney Robort Vason for approval.
The invoices are:
Dawkins & Associates Minnehaha Estates Design a 6,444.29
Dawkins & Associates Sewer Assessments 1,522.21
Robert: Vason Legal Services * 1,937.50
*Legal Services Agreement Attached
Both invoices have been approved by FmIIA.
. Ilo ins
Attachment
cc: City Clerk w/attachment Agenda (Bill Listing) 11/25/75
Finance Director w/attachment
DIVNKINS IA ASSOC11 ES INC, CUN' lll.l INCI f Nlilb9''PIC:
ISO IiOx6ocri 014 AtWA),I I 000A 32NI
. IrrnuuU
..� • I i,.Ile rI,I;,I
I�i .r�a��, I InI i�LI '47711
•, � nl i�nl: hh • Ihlbrl�l il, Ilnpl.ln'�
L I I y h1�nl,Ig,,r.
/ON PNOr'CSSIONAI. INNINCCINNI; SCIIVIC1S'
lrlvrnr,l. rin ,
1161'I'C .L" •
PI(0.11.(',1 NO ll
;i3OJEC'1 111'XNIP'lIOH: SaniL.Iry Sower -age Im1wovoment1,
t•linnehatra ESLdLas :,ub(iviSlon
PNltllff.'I' STATUS: Fnglnoer'ing services 70 per cont cunq)Iete
_._...
CuLal project and 100 per cent complete
through design phase.
PARTIAL .IlIJI.INONO,.I: Ow,ign Phase,
BA'.IS nI- BILLING: I'oe per our contract. (MIA hucumrnL) for'
17,11gincering Services (Iat.ud Jung :':c, 197'1.
EstimaLed construction cost . . . . . . . . . . . . . . . . 5 1`.t. 20.00 i
Total Engineering Fee 0
(Table I of Contract) _ . . . . . , $16,9116.34
Fee earned through Design Phase
707, of $16,986.20 $11,890.34
i
Less Previous billing . . . . $3,946.05
i
Less Credit for previous
I
plans . . . . . . . . . . . 1,500.00
i
Total • . . . . . . . . . . . $5,446.05 5,446;05
Amount Due . . . . . . . . . . • . . . .$ 6,444.29
AMOUNT Dill THIS INVOICE . • . . $ 6,444.29-
r 52 W. PP.tINSYLVANIA STREET 305/843• —)3 L.
A& IE
DAWKINS & ASSOCIATES, INC.
Conadting Civil and U.nviromm W1 L'ngimonrs
P.O. Ui,awmr 14024, 01lando, Flnrid., 32110
306 / 275.3011
City of Clermont INVOICE NO 5P-1471
ill blest Gate Plaza
Clermont, Florida 32711 DATE November 10, 1975
Attention: Mr. Robert M. Hopkins FIX)JECf NO C44-SO9-D30
City Manager
FOR PROFESSIONAL ENOINEERINO SERVICES:
PROJECT DESCRIPTION:
Additional Engineering Services in preparation of
Assessment Plat and Roll for Minnehaha Estates
Subdivision as authorized by the City Manager
in letter of October 8, 1975.
PROJECT STATUS:
Assessment Plat and Roll complete and accepted in -
evidence at bond validation hearing in Circuit
Court, November 4, 1975, at Tavares, Florida.
(filling No. 1
BASIS OF BILLING,:
As per "Agreement for Engineering Services" under
Section E, Additional Engineering Services, of
said contract dated June 28, 1973.
BILLING:
Principal Engineer
15 hours @ $30.00/hr.. . . . . . . . . . . $450.00
Design Engineer
58.5 hours @ $15.00/hr.. . . . . . . . . . 877.50
Office Assistant
11.75 hours @ $12.00/hr. . . . . . . . . . 141.00
Sub Total . . . . . . . $1,468.50 -
Travel -- 308 miles @ $0.12 =. . . . . . . 36.96
Reproduction Services . . . . 15.00
Miscellaneous, telephone, postage, etc.. . 1.75
Total Due . . . . . . . . . . . . . . . . $1,522.21
AMOUNT DUE THIS INVOICE . . . . . . . . $1,522.21
' Nt:nr. ll. iiln:uKc�n
ATTOIINKY A'1' LAW
NIrN III.11 r)N Y. 1'A IIN An'YNlil'.
rnxr arrur.r. uxAwnn y
A�n,x•IAi�x r?UN'1'IN. r'I.1)IIIIIA 11 L'7L'�'
NIa11SNT P. VANIIN, .111. .xiA t,n)•„�I'�
LENNON K, INIWNN, I11 November 11. , 197 5
r Mr, Robert M. Ilopl<i.ns
City Manager
Itl Westgate Plaza
Clermont, Florida 32711 J
L
FOn PROFESSIONAL SERVICES RENDERED
I
Services Rendered $1,900.00
Costs
erex copies (140) 14.00
Publication of Order to Show 23.50
Cause $ 1 9rr-.56
UNTTF:1) STATX.S I)h;I''AR'fivll';N'l' (')W A(.iltfC;tl1,'I t9)'l
I.'nrutt)rn II,nIII :Idn)inlstr;rlli n
i_,L;CiALuERVTCTtiS ACi1tT1:;T1�iT�:r�li'
'1 hk ;.grvomcnt mad'! thin LCLh day of I' I;;. t: ,• ,
19 /4 botv:cun CITY olr CJdiltMi):1`l', tt 1:un'i.r;i pa I,
(spnnsor:)) (organi•r.ing committuc)�(Name of organi:,-%ci�)n)
hervinaflnr referred to as "Owners," and-[U)TI?Ier P_ 11Ar:Q'.r,_.13^_��
attorney at law, of Clermont-, L•'1or..i_da horcin: t'.cr r,:fcrreci
to as "Attorney":
NTH EREAS, a.vners � t.y •T have, form,•r11
iC:iC{1InT+.7}T1fRR}.T�'�`P .'CST �_—__—
("public water supply
the Ci.Ly of Cl(�r•:nr,nt _
district," "public service district, " "not for profit corporation,' i.r j
1
a —Municipal Corporation
other official designation)—("bocly politic,"
_ in i
corporation," "nonprofit corporation," or other organi::e.tion)
Lake County i'l.orida
under the provisions of Chapter 67-1217, Speci.al Acts of 19,,7,
(Cite statute(s) under which applicant will be
Florida Legislature and
organized)
\YTTEREAj the Attorney agrees to perform all legal services
necessary to iiH�?i _`sX�Y4 itit{IX[j>A}'i61iX33}}j{yJ J'\x}•v•. `�
{t-0XAI]fhl?:h::C�?:A�:}TXt•1:• 1;{L4XI4XId}:hlXt �" � v ��pci,c.: r.�Ll3x,•...rri i.-• ;i
-:I
(10-15-73) SPECIAL PH 10-15-73
III;t lire
NI, I I'VI;;" I i:.*.h,,,,,,}t':,lil:jf,s:..,YC(L'1.,•'i,:11.1ibtli',I'fI i IX, 11:0 I:il,l; il 1-. 1:;;:
Ithe organ Loa Lion, Hnawi"a rarmf.ruct: inn, an I Ln A jo
01)(.117,1L.Lon Linn syshow,
T11.0 for ill(] in VOnSidUl-,Lti0n of fill! Irlitlikti :'ll'! Ill
I'ct%vv':u (tiu partiu!l hereto, it is hervhy :'J;rued:
SECTUM A - LEGAL SERVISES
That the Attorney will perform MICII as are neceqs;try to
accomplish the above recited objevfivos it".1ading, hut llof. liloilwl I",
the following:
1. Prop.-traLion and filing of pullfinn I(n. incorporation :old supervi
sion and assistance in the taking of such other' actionl7; al; rna'/- he
ncco.inary or incidental to C;Ltlse the C-hvllc!l.s to bt!conl'! duly
organized ;tit,] incorporated and Lo be to lill'I"I'tal"O Ow
proposed nysl,wn.
Furnish advice and assistance to the governing 11")dy of tho 'bOy
incorporated association in connection with (a.) Ulu
conduct of ninutings; 04 he preparation of tnInuLc!s of
(c) the preparation and cmdrrilml: A such remAutinris kv may he
necessary in conneakin wRh the autliorizati-1, Fill.Mring, coll
sLrUrt.ion and initial operation of the system; (d) tile propar....Lion
of such affidavits, publication notices, WON, znTrwts,
certifications, and other instruments and advice as Triay be
needed in the conduct of such bond utect-Inns as rria.y he ner.vs
sary; (e) the preparation and cninpir-Lion of such bond, or n&vr
obligations as may he necessary to finance the systern; (f) tho
completion and execution of docurnoriLs for obtaining r. loan made
or insured or a gran!: made by the United States or Ainol.iC-.-L,
acHnp through the Farmers Ilmne AdminktratJon,
U. S. Dopartnict-it of Agriculture; (g) entering into construction
contracll;; (it) preparation and adoption of By 11111—
and rate ol.hr!r rorpora',!
b, nr.ressary it, contwetion with 11w fill
coli.:l rtirlioll, and initial oporation )r tit'! sysh!ol.
I'I I A In ! .,
3, I;•vie:v of rnnslrurllon epntrarty, hid-luflinl, pro
s11roIy ;Ind contr,u:lual hands in cnwrrection IhnI w'.' tl .
d, f' rep:: rat, ion, ncl;0!1Ut4111, (1r roviuv; of contract veil!, .. c.it•;
other source of watur supply when nl•cnnsary,
5. Preparation, whore: necessary, :old roviuvw of dock, nn:;,ernrr:ts
caul nlhor r!ghts•of -way (IoCllrn(III. a, :uul nthr i'I" II, clu•
nile:i far spa rcu of water su h pl y, Jill npi fit ; :: L:'1 ':'.:,
pUint.s, and other facilities neees:: :rry Lo the sy:-tecn :cncl t" ;n",-
vide, rontinuocts rights -of -way lhurufnr; renrlerilig t'itl• <Ipini•rt+
with reference thereto; and providing' for the rec nrdnl iin, III—. nf.
0, Obtain necessary permits and cortificates from county and
municipal bodies, from State regulatory agencies, and frnr::
other public or private sources with respect to the rrpprovc:i „f
the :+y_;tem, the construction and opuration thereof, pi;u;tin,-
crossings, and the like.
7. Cooporate with the engineer employed by Owners in connectinn
with preparation of tract sheets, eaaements, and other noc'eF, ,ary
title documents, construction contracts, water supply contract.::;
health permits, crossing permits, and other rnSti'URIC'l1te•
S. When applicable, secure assistance of and coopurat • •.With
recognized bond counsel in the preparation of the r10cl:cn,:7t.•
necessary for the financing aspects of the Sy:iturn, \V}:ere lnr::d
counsel is retained, the Attorney will not bu responsib c for tile
preparation and approval of those documents perla;:-ln;! t- F,r:
issuance of the Owner's obligations.
SECTr-ON f3 - COnd.PENSATTON
1, Owners will pay to the Attorney for professional scrvicr::
rendered in accordance herewith, feen as fnllokvs:
The sum of $2,850.00 for Professional- Serv.iecep Lo
rendered by CiLy Attorney and bond AtCorncY.._t._r.._'Cc,m_"lade.
Said fees to be payable in the following manner and a' th,:
following times:
1/3 upon completion of K-e li.mary T3onc1_n�cliu�zce = �' !.esolutio
1./3 unon completion of: T3onc1
(10-15-73) SPECIAL N1 10-15-Ti
i � 1A Ir Artw1h,li
1,;
Ill.' Bondi:
.SETr0iN C: - 01111-M PROVISIONS
i. lr,i�L upon organization and incorporation the allflof;i;ttioll Shull
by ;1�
tpi,i<priatc rcuohttion Mlnpl. and ratify Lhli; Agruoment, that
Ow ;I!;.so(1,I4Ao.1 :111;01 be NUbMitUtCd I'Cjl* the iTIfHVi(lIl;L1 C)WrI0r:; 1-S
a pqr!y Lo tht�..,, ' f,rceyrtunt, and Lhal the ()wn(!I'4 �t!;
Ulol exi�ting I,
a I thereupon -111 pt.l."Ilal I' I 'lity le c'
ari.'Allf" from tlli!� �Ajg', -,vn,t'nt.f a SILOULd the as,;rw;M�iln
Z. That upon 0rj;,LIli'.' Lion and i.,
fail or refuse to aclopt and ratify t1,.i--zAgreenient by appropriate
resobilIon within day:; from t e. date of the :r)n,rnt!nc, -
h.rnii.r:,L(: aw!
n1clit of its legal exititence, this Ag -L
Chvners shall. be liable to the Attorney fo-r. n a =y"" of
-
$ which sum represents payr , Iull
the organization and incorporation of the association
other legal services rendered to Owners undur the terms a"l
this A;;rvcrnunf. to lbe elate of said termination.
ATTEST :
DhLORI:5 CARROfA,, C. 6ck
ov,.nc
CITY OF CLERMONT
CLAUDE, E. SAIM1,11",_ JR. :-_.VfOR
0 Oo
A4 HOADAWKINS&ASSOCIATES,INC,
CONSULTING CIVIL AND ENVIRONMENTAL ENGINEERS
November 25, 1975
The Honorable Mayor and City Councilmen
City of Clermont
#1 West Gate Plaza
Clermont, Florida 32711
Attn: Mr, R. M. Hopkins
City Manager
Recommendation for Conditional Award --
Waterworks Improvements and
Sewage Collection System, Area 19
C44-S05
C44-S08
Gentlemen:
The City of Clermont, Florida received bids on November 13, 1975 for the
construction of water and sewerage improvements. A total of twenty-three —
(23) proposals were received, and a detailed tabulation of those bids is
enclosed for your review and records. A summary of the low bidders for
the two separate projects is as follows:
Project I - Waterworks Improvements
Central Florida Underground, Inc. . . . . . . . . $122,924.25
Project 11 - Sewage Collection System, Area 19
Hubbard Construction Company. $ 95,939.45
Summation of Low Bidders . . . . . . . . . . . . . . . $218,863.70
Engineer's Estimate of Construction Costs. . . . . . . $281,463.00
We have analyzed the bids and present the following brief summary of our
analysis for your information.
Project I provides for the construction of chlorination facilities, electri-
cal controls and fencing for the existing Seminole Well, together with con-
struction of approximately 9,715 lineal feet of 6-inch and 8-inch distribu-
tion mains.
Project II consists of the construction of a sewage collection system in-
clusive of a pumping station and force main for the Minnehaha Estates Sub-
division.
CORPORATE OFFICES • 520 NORTH SEMORAN BLVD. • P.O, DRAWER 14024 • ORLAN DO, FLORIDA 32807 • 305/275-3011,
The 11onorable Mayor and
City Councilmen
City of Clorurmt, Florida - 2 - November 25, 1975
We have examined the qualifications of each of the low bidders and their
proposals in detail and find that both proposals are proper and in order, and
that each of the bidders are adequately qualified and financially capable of
competently providing the improvements as called for in the plans and spocifi-
cations.
In view of the above, it is our recolmondation that conditional awards on both
projects be made to the low bidders in conformance with the unit prices as
shown on the proposals in the aggregate summary amount of two hundred eighteen
thousand, eight hundred sixty-three dollars and seventy cents ($218,863.70).
These awards should be undo as recommended, but clearly conditioned upon sub-
sequent concurrence by the Farmers Home Administration as they participate in
funding this work; and, further, with the understanding that such conditional
award by the City Council create no contractual obligations, financial or
otherwise, until such Agency approval is secured and subsequently acted upon
by the City Council.
Should the above recommendations meet with your approval, it is suggested that
the contract be conditionally awarded at an early meeting of the Council.
Upon notification of conditional award by the City Council, vie will be happy
to so advise the Bidders and prepare the appropriate documents for processing
to both the Bidders and to Farmers Home Administration for approval and so
that arrangements for funding can be concluded and work coinnenced.
Should you have any questions on the above, please call us.
Sincerely,
DAWKINSS & ASSOCIATES, INC.
D. L. Crowson, P. E.
Senior Project Manager
DLC/ob
Enclosures
copies to: Farmers Home Administration
Attn: Mr. William A. Eldridge
Gainesville, Florida
Farmers Home Administration
Attn: Mr. Kenion Thompson
Ocala, Florida
'wd': Voe M,.., tl'.(! of tim Chrimilt: IuylkiflS civic
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IN. J1_01
tlla,L ire to pay a r(mtiii fuLt (if g2.Od ;or howl' 'OU;
„ !'u.D6. !/I'(: UV'biLi' 1111,i W.,ree that IPI,., l-ahou
iillv vdhjrbsi.i, or daiioue to Lim owildin!, FiXtUYOS 1W,
)I.* Sual respwisil.illity -nstfiiy 150,ijc; as suna:y viol
ui,jev5Lo
Secretary. It I,;y/uo;. llJi?).l U.at
ui;,�A)er Of C019"C'Mu �..,ut
.jrat-,, les., rental ieLS, )ill be ft" ..!.-thin five days following
Lite .:%QCQ Pv""Vidiliti that Hil.1 auditorium ana/ur lix,ult!j are not dfthViOd.
131m l:r • �PILv/ YOIJK, III.W YORK I00:16 • CM;1,, A,ldrm: 1191:1'I1OMPi • LdupI 19I7I IIfI1F7!'(jO
octnhur 7'1, 197'i
City ALtornoy
CUy oC Clormunt
CLermolit, Florlda
Deer Sir:
I am writing to advise you LhaL• as part: of a pro -
to ni.m.plify Lts corporate MucLuro and to f,ccili.LUO
- bonkl:ce�:ir.g and aclm:ini.straLi.ve. procodures nnil controls,
?.prompter Corporation has decided upon a plan of u!crgar
wheraby the company pr.er;cnt.l.y holding a CA'1'V franchise .in
ycu_• community will he morgnd into Teleprompter Southeast,
Inc., ':noth_r wholly -owned subsidiary of Teleprompter
Ccrporation. Of courso, Te.leprompLor Southeast, Tnc.
will be rosoonsi.hle for Lho full and faithful porforrr.ance
all o:- t:h_ and conditions of: the franuhinn atlr.ec:
Ne7srsholass, our reading of the franchise is such
tMs action could arguably constitute a transfer
_re approval of the City council. For
a enclose hcrewi.Lh a draft- Ordinance
an wv nc'tM s transfer and ask for your assi.sLance in
the agenda for the next regularly-
s_r.=____. meeting of the City Council.
Should you have any questions or comments concerning
_.._- mat'_er, please feel free to contact me aL any time.
h nk you very much for your kind rooperati.on and
Very truly yours,
C�LiJ.tt, l �0
Arthur A. Dornbusch, TI
Assistant General Counsel
CC: Jay Doub
oun.11dnNrll,
AN OR1rYRnrlA OMP,rrric; r l;r•1 LIr;(;rt7il pOR
OF 111111, COl1r1UNl:Illy ANTENNA T1R1'J,:%1rS1otj I'RnrdCIll:r;P: l'rUl
Cr.,Rki10NT, VLORTDA TO 'I'1{Ll{I'ROI•Ir"i'I,II ;;�JU'I'l1I,nS'P, 'I rl('„
n h;IIOLI Y-(.)1'ii1JiD ;;ui;;:I'D1ARY OF 'Pt{Llil'1tCY'•11>'P]?R CO;':1 ('A n-
WON.
W11XlU::AS, pursuanl: Lo Ord hinnono 25 -M a co;,muni ty
�ntrnnn I•nlovision Wundano :in pro" -My held l y WlywompLar
n_` Florida, rnc., a Florida cornoratlon, and.
V ii,RF]nS, Teleprompter. Corporation, a Now York crr'pora•
ticn, is the parent and solo shareholder of said Teleprompter.
of Florida, ?nc., and
PTEPEAS, applicnLi.on has been made by Taleprompt-er---- - -----
..:r;nra`_ion, _eleprompt,rr Southeast-, Inc., and Teleprompter
__ _ __.. , for permission to Lransler and assign Lhat
:_ _- =se _o Cele_ rompt,n- ,Southeast, Inc., a wholly -owned
sUbs M ary of Teleprompter Corporation, now therefore,
BE IT, AND IT IS I1L••RLBY, ORDAINED BY THR CITY COUNCIL
OF THE CITY OF CLERNONT, FLORIDA:
Section 1. Pursuant to i:he terms and conditions of
said Ordinance, permission .is horeby granted to transfer the
franchise therein granted to Teleprompter Southeast, Inc.
by aforesaid Ordinance and upon notification that such
transfer has been completed, the franchise therci.n granted
shall be deemed to be amended to substitute Teleprompter
Southeast, Inc. in the place and stead of Teleprompter of
Florida, We.
oj:cli.nr.;nart t;hn11 t:nka a>Cu�k u1"rn
11:n (.1nnl, pau:;;,rfc ruacl nrlrr��l fnn. �n'C.r, o[:
;Irn;I.Lcm..,S. Any nail n'L.I, ncrll.n�nwr�a rn' I'
urrlin.uu „ti in:;af'ru' srs iIM ,;ants oky resnl`.I'Lcl: hc:ruwLC,ls ,rcrt
llot.,,hy i c;lsc..s],cil.
10,)roved this
1975.
deny of
MINUTES M 1.210
:I'VCI.AL MRRT[NG
A Special fleeting of the City Council of the City of Clormont was held in the
office of the City Manager on Monday, December 1, 1975. The meeting was called
to order at 5:05 P. M. by Mayor Claude E. Smoak, Jr., with the following members
present: Councilmen Byrd and Schroodel. Others present were: City Manager
Hopkins, City Attorney Baird, Finance Director DCDier, City Clerk Carroll and
Chief of Police Tyndal.
Mayor Smoak advised the purpose of the meeting was to prepare the Ballot Box
for the General Election of the City of Clermont to be held on Tuesday, December
2, 1975.
City Clerk Carroll thereupon submitted the ballot box, the absentee ballots
and the blank certification of election forms to Council.
Motion was made by Councilman Bvrd seconded by Councilman Schroedel and
carried that the Minutes of the Regular Meeting held on November 25, 1975 De
approved as written.
Mayor Smoak reminded Council of the Special Meeting called for 8:05 A. M. on
Wednesday, December 3, 1975 in the office of the City Manager to canvass the ballot
and check the certificate of result of the General Election.
The meeting was adjourned by Mayor Smoak at 5:20 P. M.
C.ti T
C au a E. Smoak, Jr., Mayor
Wlit�c a / WY , � < 1��.
Dolores W. Carroll, City Clerk
MINUTES M 1211
SPECIAL MEETING
A Special Meeting of the City Council of the City of Clermont; was held in
the office of the City Manager on Wednesday, December 3, 1975• The meeting
was called to order at 11:35 A. M. by Mayor Claude I:. Smoak, Jr. , wi th
the following members present: Councilmen Blackburn and Schroedel, Others
present were: City Manager Hopkins, City Clerk Carroll, and Chief of Police
Tyndal.
Mayor Smoak advised the purpose of the meeting was to canvass the ballot and
check the certificate of result of the General Election of the City of Clermont
held December 2, 1975, and it was thereupon submitted to Council by City
Clerk Carroll.
Upon canvassing the ballot and checking the Certificate of Result, motion was
made b Councilman Blackburn seconded b Councilman Schroedel and cart c-F
t at t e RR ED tat t e Certifi cate of y, U t of tie Genera E act on of
the Cit of Clerniont Florida el -don Tuesdav December 2, 97 be acceette
and that a coy of the result be rece ved into these Minutes and ma e a part
-
t ereof an BE IT FURTHER RESOLVED n accordance With the result of the,
General an
on,
THAT, Ben Blackburn be, and is hereby declared, elected to the office of
Councilmember in Group Two of the City of Clermont for a two year term commencing
on the second Tuesday in January of 1976, and,
THAT, George J. Schroedel be, and is hereby declared, elected to the office
of Councilmember in Group Four of the City of Clermont for a two year term
commencing on the second Tuesday in January of 1976, and,
THAT, The Proposal, "DO YOU FAVOR THE PROPOSED AMENDMENTS TO THE CHARTER OF
THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA AS PROPOSED IN EMERGENCY ORDINANCE .._..
NUMBER 140-C, be declared passed, and,
DE IT STILL FURTHER RESOLVED and declared that upon qualification of said
officers elected as aforesaid, that they shall assume the duties of such office
to which they have been elected and hold the same and perform the duties prescribed
by law.
The meeting was adjourned by Mayor Smoak at 8:40 A. M.
Claude E. Smoak, Jr., Mayor
elh , 2 LCLIiI RII' /
Dolores W. Carroll, City Clerk
M IN um's
RESULT OF THE• GENERAL ELECTION - CITY OF CLERMONT
DECEMBER 2, 1975
FOR COUNCILMEMBER - GROUP TWO (2)
Den Blackburn 355
Roberta N. (Bobbi) Dean 120
FOR COUNCILMEMBER - GROUP FOUR (4)
Dennis L. Horton 177
George J. Schroedel 311
n,o
NQ 121.2
PROPOSAL: "Do you favor the proposed amendments to the charter
of the City of Clermont, Lake County, Florida as
proposed in emergency ordinance number 140-C?"
FOR the Proposal 252
AGAINST the Proposal 97