Loading...
11-25-1975 Supporting DocumentsMINUTES N1.1 1206 REGULAR MEETING A Regular Meeting of the City Council of the City of Clermont: was held in the Council Chambers on Tuesday, November 25, 1975. The meeting was called to order at 7:30 P. M. by Mayor Claude E. Smoak, Jr. with the following members present: Councilman Blackburn, Schroedel, Byrd and Oswalt. Other officals present wore: City Manager Hopkins, City Attorney Baird, Deputy Clerk Dollar, Finance Director DCDier, Director of Community Services Smythe and Chief of Policn T.Vndal. Others present were: Messrs. Matsche, Jones, Ratti, Horton, Crowson, Rector, Czech, Meadows and Sargent. The Misses Mary J. Nichols, Cynthia Winter, Messrs. Kim Gano and Edwin E. Hunt, Political Science students from Lake Sumter Community, were also present. Mr. Joe Sanchez, representative of the Sentinel/Star was also present. The Invocation was given by Councilman Byrd, followed by repeating of the Pledge of Allegiance in unison by those present. The Minutes of the Regular Meeting held November 18, 1975 were approved as written. Mayor Smoak announced the first order of business to be a Public Hearing to consider request by Matsche Construction Company for a Variance to Section 26-20 (C) (2) (RlA URBAN RESIDENTIAL DISTRICT GENERAL REQUIREMENTS -LOT WIDTH) OF THE Zoning Ordinance in order to construct a residence in Section 26-22-25, Indian Hills. Mr. Jack Matsche appeared before Council in support of this request, and advised that to comply with the requirement for a 100 ft lot width at the front building line, the building would have to be set back and then would be in violation with back lot restrictions, therefore, due to the irregular shape of the lot they were requesting a variance to the 100 foot width requirement at the front building line. Upon inquiry by Mayor Smoak, there was no one present from the floor who voiced objection to this request. Councilman Oswalt stated that without any doubt this is a hardship case and is what the request is based upon and moved that the request be oranted. The motion was seconded b Councilman Schroedel. During disucssion of the motion, Counci man Back urn stated he agreed with Councilman Oswalt that this was a hardship case, and that the reason for requesting a variance is where a piece of property like this one is created, then because of a change of rules, no longer conforms. Upon roll call vote the motion carried. Mayor Smoak announced the next order of business to be a Public Hearing to consider a request by Mark V Ltd., Inc. for a variance to Article V111, Section 26-45 (SIDE YARD ON CORNER LOTS) of the Zoning Ordinance in order to construct a residence on Lot 1 in Block 1 of Woodlawn Subdivision. Mr. Gino Ratti appeared before Council in support of this request advising that the request was being made to reduce the 25 foot set back on the corner lot by 7 feet in order to have a greater side yard set back on the north side of the residence. Upon inquiry by Mayor Smoak, there was no one present from the floor who voiced objection to this request, whereupon motion was made by Councilman Oswalt seconded by Councilman Schroedel and carried that the request be granted. City Manager Hopkins reviewed the major basic changes covered in Ordinances 141-C and 142-C which were prepared after considerable consideration by the Planning and Zoning Commission and the City Council and which were advertised for Public Hearing this evening. Mayor Smoak advised that Council would now hold a Public Hearing in regard to these proposed zoning changes and inquired if there was any member of the audience who would like to speak in favor or in opposition to any of these zoning changes. Since there was no one in the audience who wished to speak regarding the zoning changes, the Mayor continued with the Agenda. Mr. James (Bud) Meadows, owner of the Sunnyside Plaza, appeared before Council MINUTES M 1207 with reference to the continual use of the shopping center property by people on skateboards which is adversely affecting the businessess, causing a nuisance, as well as being a dangerous situation. Ile stated that lie had received cooperation from the Police Department and the City Manager and was aware that there were no ordinances on the city books that could be enforced to charge these people with, and asked Council's consideration of some means for assistance with this problem. Following discussion, motion was made by Councilman pyrd, seconded by Councilman City Manager Hopkins submitted his report orally as follows: That he had received an application for a Dance to be sponsored by the parents of the Junior High School Beta Club members on December 31st from 9:00 P. M. to 1:00 A. M. and requested Council approval; That Fire Chief Smythe has made arrangments for an appreciation dinner for the Volunteer Firemen to be held in Jenkins Auditorium on December 19th at 7:00 P. M. and that Council is invited to attend; and reminded that the Orange Blossom Breakfast would be held on Wednesday, morning, November 26th. With regards the request for a dance, Regarding the dinner for the Volunteer Firemen, Mayor Smoak commented that this was an excellent idea; that the volunteer firemen have done a fantastic job with miniscule cost of what it would be if the city had a full time fire department and that any recognition the city can afford to them is well deserved. Finance Director DeDier reported that he had tax bills from the county on city leased property as follows: To Landseair, $85.93, Hovis and Baird $744.94 and on the property of the Seminole Well site on which we must pay a prorata share for 1975 taxes at $34.30 and requested authorization for payment in November to take the 4% allowable discount. Motion was made bY Councilman Blackburn and seconded by Council Schroedel and carried that payment of the ad va Ta rem taxes as outlined by the Finance Director be authorized. Finance Director DeDier was requested to question the County Tax Assessor on the assessment of the lower half of the city hall building in conjunction with 1976 taxes. Mayor Smoak advised that he and the City Manager had met and discussed briefly a tentative format for a Town Hall meeting that he would like to recommend be held on either the 14th, 15th, or 16th of January and that an agenda will be presented at the next regular council meeting for enough lead time to generate some interest in the community. He stated that additionally they had developed an order for a variety of trees for delivery on the 13th of January to tie in with both Arbor Day, the 16th of January and "Glen Glitter Day" on the 17th. The trees will be available and in the interim period it is hoped that interest can be generated among the local civic clubs to participate in distributing the trees and maybe in planting the trees for a small fee. The Mayor referred to the Questionnaire of the Lake County Planning Department to determine the desire by municipalities for County Planning aid in preparing comprehensive development of plans or elements and which was discussed in a work session held last evening, and asked if Council had any objections to the format as prepared. There were no objections. Mayor Mayor recognized Mr. David L. Crowson, Vice President and Senior Project Manager of Dawkins & Associates, Inc. who was present to bring Council up to date on the sewer and water bids. Mr. Crowson introduced Mr. Ron Rector, Project Engineers for the Water and Sewer Improvements to the Council. Mr. Crowson advised as follows: That on November 13th bids were opened on the combined water and sewer program and that a total of twenty-three (23) bids were received for the work ranging from an aggregate low bid of $235,000 to a high of $415,000; that the MINUTE'S M 1208, low bidders on the water works improvements was Central Florida Underground, Inc. with a bid price of $122,924.26 and on the Sewage Collection System, Hubbard Construction Company @ $95,939,45 for a combined aggregate low of $218,863,69 as in contrast to the engineers estimate of $281,461.00; (Bid Tabulation Summary Shoot attached to these minutes); that they had evaluated the qualifications of each of the low bidders and their proposals in detail and find that both proposals are proper and in order, and that each of the bidders are adequately qualified and financially capable of competently providing the improvements as called for In the plans and specifications; that in view of this it is their recommendation that council conditionally award these bids conditioned upon the subsequent concurrence by Farmer's Home Administration. In order for FHA to approve these bids the following information will have to be submitted to them: Exhibits including contractor's proposal, summary of certified copy of tabulation, certified copy of the minutes of meeting at which bids were opened, copies of the minutes of this meeting and site certificates as well as other supportive documentation. Mayor Smoak inquired of Mr. Crowson what the timetable would be for the sewer construction. Mr. Crowson stated that the expiration of the bond validation period will be December 4th and that it will be four to five weeks before award of the contract. A period of 180 days is set for completion of the project. Motion was made by Councilman carried, that the recommendat be accepted. and to the Central Florida Underground, Inc. for Water Works Improvements — @ $122,924.25 Hubbard Construction Company for Sewage Collection System @ $95,939.45 Mayor Smoak inquired of Mr. Crowson, that since the bids have come in at a lower quote than anticipated and that the city would have sufficient funds for the extension of the water system to the southeast quadrant of the city, if he felt that this project could be negotiated with the low bidder at the same rate as they bid on the water improvements. Mr. Crowson stated that the engineers felt that there were several areas worthy of consideration, namely; crossing SR 50 at 12th Street, acquisition of a well site SE of Clermont for future expansion of the system and extension of the system from SR 50 southerly along Grand Highway and US 27 and that they should be considered and that they would work up alternates in order of what they thought should have priority for council consideration. He felt negotiations could be made with the contractor with respect to the extension from SR 50 southerly along Grand Highway and US 27. Mayor Smoak referred to a communication from Teleprompter, Inc. wherein they stated they were creating another wholly owned subsidiary of Teleprompter Southeast, Inc. and requested council approval of the transfer of our franchise to Teleprompter Southeast, Inc. On inquiry of City Attorney Baird for his comments, he stated that he had no comment on the substance and thought we might as well go ahead and redraft it to conform with the form of our ordinance. Mayor Smoak stated that before he would vote in favor of this request he would like to have more information in three specific areas: 1) What is the purpose of the transfer? 2) Would the transfer change the franchise fee that the local company pays to the parent company? and 3) How will the transfer be advantageous to the City of Clermont? and suggested that these questions be conveyed to Teleprompter, Inc. in writing. Motion was made by Councilman Blackburn, seconded by Councilman Oswalt and carried that City Manager MINUTE'S N9 1209 Mayor Smoak referred to invoices from Dawkins & Associates, Inc. on the Minnehaha Estates Design In the amount of $6,444,29 and on Sewer Assessments in the amount of $1,522.21 and from Robert Vason for Legal Services in the amount of $1,937,50, presented for approval. Concerning the invoice for the Minnohaha Estates Design, City Manager Hopkins commented that this figure was based on the estimated construction costs of $154,420.00 when the actual was $95,940.00 and that he had discussed this with Mr. Crowson and that the engineers were going to resubmit a now invoice based on the new figures, but that there were no changes in the other two invoices, and recommended that the invoice for the Minnehaha Estates Design be disregarded until a new invoice is received but that the invoices for the sewer assessments and legal services be approved. Motion was made by Councilman Councilman Blackburn introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, LAKE COUNTY, FLORTOA, AMENDING ARTICLE III OF APPENDIX A OF THE CODE OF ORDINANCES: DEFINING OFF-STREET PARKING SPACES, PROVIDING FOR OFF -SITE SIGNS, PROVIDING FOR ON -SITE SIGNS, PROVIDING FOR CERTIFICATES OF OCCUPANCY, REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; PROVIDING AND EFFECTIVE DATE; AND PROVIDING FOR PUBLICATION, and the ORDINANCE was read for a first reading by Mayor Smoak, by title only. Councilman Schroedel introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, AMENDING ARTICLE III OF APPENDIX A OF THE CODE OF ORDINANCES; PROVIDING FOR SWIMMING POOL AND PATIO REGULATIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND PROVIDING FOR PUBLICATION and the ORDINANCE was read for a first_ reading by Mayor Smoak, by title only. Mayor Smoak reminded all those present of the upcoming General City Election to be held on December 2, 1975 and that the polls will be open between the hours of 7:00 A. M. and 7:00 P. M. and of the Public Forum sponsored by the Kiwanis Club to be held on Wednesday, November 26th in Jenkins Auditorium at 7:30 P. M. Mayor Smoak called the following special meetings to be held in the Office of the City Manager: December 1, 1975 at 5:05 P. M. to prepare the Ballot Box for the General Election of the City of Clermont to be held on Tuesday, December 2, 1975 and on December 3, 1975 at 8:05 A. M. to canvass the ballot and check the Certificate of Result of the General Election of the City of Clermont to be held on December 2, 1975. The meeting was adjourned at 8:30 P. M. Claude E. Smoak, Jr., Mayor Dl Dolores W. Carroll, City Clerk TO: City Council FROM: City Manager SUBJECT: 4Iater/Sewer Improvements DATE: November 24, 1975 Attached are invoices for payment submitted by Dawkins & Associates and Attorney Robort Vason for approval. The invoices are: Dawkins & Associates Minnehaha Estates Design a 6,444.29 Dawkins & Associates Sewer Assessments 1,522.21 Robert: Vason Legal Services * 1,937.50 *Legal Services Agreement Attached Both invoices have been approved by FmIIA. . Ilo ins Attachment cc: City Clerk w/attachment Agenda (Bill Listing) 11/25/75 Finance Director w/attachment DIVNKINS IA ASSOC11 ES INC, CUN' lll.l INCI f Nlilb9''PIC: ISO IiOx6ocri 014 AtWA),I I 000A 32NI . IrrnuuU ..� • I i,.Ile rI,I;,I I�i .r�a��, I InI i�LI '47711 •, � nl i�nl: hh • Ihlbrl�l il, Ilnpl.ln'� L I I y h1�nl,Ig,,r. /ON PNOr'CSSIONAI. INNINCCINNI; SCIIVIC1S' lrlvrnr,l. rin , 1161'I'C .L" • PI(0.11.(',1 NO ll ;i3OJEC'1 111'XNIP'lIOH: SaniL.Iry Sower -age Im1wovoment1, t•linnehatra ESLdLas :,ub(iviSlon PNltllff.'I' STATUS: Fnglnoer'ing services 70 per cont cunq)Iete _._... CuLal project and 100 per cent complete through design phase. PARTIAL .IlIJI.INONO,.I: Ow,ign Phase, BA'.IS nI- BILLING: I'oe per our contract. (MIA hucumrnL) for' 17,11gincering Services (Iat.ud Jung :':c, 197'1. EstimaLed construction cost . . . . . . . . . . . . . . . . 5 1`.t. 20.00 i Total Engineering Fee 0 (Table I of Contract) _ . . . . . , $16,9116.34 Fee earned through Design Phase 707, of $16,986.20 $11,890.34 i Less Previous billing . . . . $3,946.05 i Less Credit for previous I plans . . . . . . . . . . . 1,500.00 i Total • . . . . . . . . . . . $5,446.05 5,446;05 Amount Due . . . . . . . . . . • . . . .$ 6,444.29 AMOUNT Dill THIS INVOICE . • . . $ 6,444.29- r 52 W. PP.tINSYLVANIA STREET 305/843• —)3 L. A& IE DAWKINS & ASSOCIATES, INC. Conadting Civil and U.nviromm W1 L'ngimonrs P.O. Ui,awmr 14024, 01lando, Flnrid., 32110 306 / 275.3011 City of Clermont INVOICE NO 5P-1471 ill blest Gate Plaza Clermont, Florida 32711 DATE November 10, 1975 Attention: Mr. Robert M. Hopkins FIX)JECf NO C44-SO9-D30 City Manager FOR PROFESSIONAL ENOINEERINO SERVICES: PROJECT DESCRIPTION: Additional Engineering Services in preparation of Assessment Plat and Roll for Minnehaha Estates Subdivision as authorized by the City Manager in letter of October 8, 1975. PROJECT STATUS: Assessment Plat and Roll complete and accepted in - evidence at bond validation hearing in Circuit Court, November 4, 1975, at Tavares, Florida. (filling No. 1 BASIS OF BILLING,: As per "Agreement for Engineering Services" under Section E, Additional Engineering Services, of said contract dated June 28, 1973. BILLING: Principal Engineer 15 hours @ $30.00/hr.. . . . . . . . . . . $450.00 Design Engineer 58.5 hours @ $15.00/hr.. . . . . . . . . . 877.50 Office Assistant 11.75 hours @ $12.00/hr. . . . . . . . . . 141.00 Sub Total . . . . . . . $1,468.50 - Travel -- 308 miles @ $0.12 =. . . . . . . 36.96 Reproduction Services . . . . 15.00 Miscellaneous, telephone, postage, etc.. . 1.75 Total Due . . . . . . . . . . . . . . . . $1,522.21 AMOUNT DUE THIS INVOICE . . . . . . . . $1,522.21 ' Nt:nr. ll. iiln:uKc�n ATTOIINKY A'1' LAW NIrN III.11 r)N Y. 1'A IIN An'YNlil'. rnxr arrur.r. uxAwnn y A�n,x•IAi�x r?UN'1'IN. r'I.1)IIIIIA 11 L'7L'�' NIa11SNT P. VANIIN, .111. .xiA t,n)•„�I'� LENNON K, INIWNN, I11 November 11. , 197 5 r Mr, Robert M. Ilopl<i.ns City Manager Itl Westgate Plaza Clermont, Florida 32711 J L FOn PROFESSIONAL SERVICES RENDERED I Services Rendered $1,900.00 Costs erex copies (140) 14.00 Publication of Order to Show 23.50 Cause $ 1 9rr-.56 UNTTF:1) STATX.S I)h;I''AR'fivll';N'l' (')W A(.iltfC;tl1,'I t9)'l I.'nrutt)rn II,nIII :Idn)inlstr;rlli n i_,L;CiALuERVTCTtiS ACi1tT1:;T1�iT�:r�li' '1 hk ;.grvomcnt mad'! thin LCLh day of I' I;;. t: ,• , 19 /4 botv:cun CITY olr CJdiltMi):1`l', tt 1:un'i.r;i pa I, (spnnsor:)) (organi•r.ing committuc)�(Name of organi:,-%ci�)n) hervinaflnr referred to as "Owners," and-[U)TI?Ier P_ 11Ar:Q'.r,_.13^_�� attorney at law, of Clermont-, L•'1or..i_da horcin: t'.cr r,:fcrreci to as "Attorney": NTH EREAS, a.vners � t.y •T have, form,•r11 iC:iC{1InT+.7}T1fRR}.T�'�`P .'CST �_—__— ("public water supply the Ci.Ly of Cl(�r•:nr,nt _ district," "public service district, " "not for profit corporation,' i.r j 1 a —Municipal Corporation other official designation)—("bocly politic," _ in i corporation," "nonprofit corporation," or other organi::e.tion) Lake County i'l.orida under the provisions of Chapter 67-1217, Speci.al Acts of 19,,7, (Cite statute(s) under which applicant will be Florida Legislature and organized) \YTTEREAj the Attorney agrees to perform all legal services necessary to iiH�?i _`sX�Y4 itit{IX[j>A}'i61iX33}}j{yJ J'\x}•v•. `� {t-0XAI]fhl?:h::C�?:A�:}TXt•1:• 1;{L4XI4XId}:hlXt �" � v ��pci,c.: r.�Ll3x,•...rri i.-• ;i -:I (10-15-73) SPECIAL PH 10-15-73 III;t lire NI, I I'VI;;" I i:.*.h,,,,,,}t':,lil:jf,s:..,YC(L'1.,•'i,:11.1ibtli',I'fI i IX, 11:0 I:il,l; il 1-. 1:;;: Ithe organ Loa Lion, Hnawi"a rarmf.ruct: inn, an I Ln A jo 01)(.117,1L.Lon Linn syshow, T11.0 for ill(] in VOnSidUl-,Lti0n of fill! Irlitlikti :'ll'! Ill I'ct%vv':u (tiu partiu!l hereto, it is hervhy :'J;rued: SECTUM A - LEGAL SERVISES That the Attorney will perform MICII as are neceqs;try to accomplish the above recited objevfivos it".1ading, hut llof. liloilwl I", the following: 1. Prop.-traLion and filing of pullfinn I(n. incorporation :old supervi sion and assistance in the taking of such other' actionl7; al; rna'/- he ncco.inary or incidental to C;Ltlse the C-hvllc!l.s to bt!conl'! duly organized ;tit,] incorporated and Lo be to lill'I"I'tal"O Ow proposed nysl,wn. Furnish advice and assistance to the governing 11")dy of tho 'bOy incorporated association in connection with (a.) Ulu conduct of ninutings; 04 he preparation of tnInuLc!s of (c) the preparation and cmdrrilml: A such remAutinris kv may he necessary in conneakin wRh the autliorizati-1, Fill.Mring, coll sLrUrt.ion and initial operation of the system; (d) tile propar....Lion of such affidavits, publication notices, WON, znTrwts, certifications, and other instruments and advice as Triay be needed in the conduct of such bond utect-Inns as rria.y he ner.vs sary; (e) the preparation and cninpir-Lion of such bond, or n&vr obligations as may he necessary to finance the systern; (f) tho completion and execution of docurnoriLs for obtaining r. loan made or insured or a gran!: made by the United States or Ainol.iC-.-L, acHnp through the Farmers Ilmne AdminktratJon, U. S. Dopartnict-it of Agriculture; (g) entering into construction contracll;; (it) preparation and adoption of By 11111— and rate ol.hr!r rorpora',! b, nr.ressary it, contwetion with 11w fill coli.:l rtirlioll, and initial oporation )r tit'! sysh!ol. I'I I A In ! ., 3, I;•vie:v of rnnslrurllon epntrarty, hid-luflinl, pro s11roIy ;Ind contr,u:lual hands in cnwrrection IhnI w'.' tl . d, f' rep:: rat, ion, ncl;0!1Ut4111, (1r roviuv; of contract veil!, .. c.it•; other source of watur supply when nl•cnnsary, 5. Preparation, whore: necessary, :old roviuvw of dock, nn:;,ernrr:ts caul nlhor r!ghts•of -way (IoCllrn(III. a, :uul nthr i'I" II, clu• nile:i far spa rcu of water su h pl y, Jill npi fit ; :: L:'1 ':'.:, pUint.s, and other facilities neees:: :rry Lo the sy:-tecn :cncl t" ;n",- vide, rontinuocts rights -of -way lhurufnr; renrlerilig t'itl• <Ipini•rt+ with reference thereto; and providing' for the rec nrdnl iin, III—. nf. 0, Obtain necessary permits and cortificates from county and municipal bodies, from State regulatory agencies, and frnr:: other public or private sources with respect to the rrpprovc:i „f the :+y_;tem, the construction and opuration thereof, pi;u;tin,- crossings, and the like. 7. Cooporate with the engineer employed by Owners in connectinn with preparation of tract sheets, eaaements, and other noc'eF, ,ary title documents, construction contracts, water supply contract.::; health permits, crossing permits, and other rnSti'URIC'l1te• S. When applicable, secure assistance of and coopurat • •.With recognized bond counsel in the preparation of the r10cl:cn,:7t.• necessary for the financing aspects of the Sy:iturn, \V}:ere lnr::d counsel is retained, the Attorney will not bu responsib c for tile preparation and approval of those documents perla;:-ln;! t- F,r: issuance of the Owner's obligations. SECTr-ON f3 - COnd.PENSATTON 1, Owners will pay to the Attorney for professional scrvicr:: rendered in accordance herewith, feen as fnllokvs: The sum of $2,850.00 for Professional- Serv.iecep Lo rendered by CiLy Attorney and bond AtCorncY.._t._r.._'Cc,m_"lade. Said fees to be payable in the following manner and a' th,: following times: 1/3 upon completion of K-e li.mary T3onc1_n�cliu�zce = �' !.esolutio 1./3 unon completion of: T3onc1 (10-15-73) SPECIAL N1 10-15-Ti i � 1A Ir Artw1h,li 1,; Ill.' Bondi: .SETr0iN C: - 01111-M PROVISIONS i. lr,i�L upon organization and incorporation the allflof;i;ttioll Shull by ;1� tpi,i<priatc rcuohttion Mlnpl. and ratify Lhli; Agruoment, that Ow ;I!;.so(1,I4Ao.1 :111;01 be NUbMitUtCd I'Cjl* the iTIfHVi(lIl;L1 C)WrI0r:; 1-S a pqr!y Lo tht�..,, ' f,rceyrtunt, and Lhal the ()wn(!I'4 �t!; Ulol exi�ting I, a I thereupon -111 pt.l."Ilal I' I 'lity le c' ari.'Allf" from tlli!� �Ajg', -,vn,t'nt.f a SILOULd the as,;rw;M�iln Z. That upon 0rj;,LIli'.' Lion and i., fail or refuse to aclopt and ratify t1,.i--zAgreenient by appropriate resobilIon within day:; from t e. date of the :r)n,rnt!nc, - h.rnii.r:,L(: aw! n1clit of its legal exititence, this Ag -L Chvners shall. be liable to the Attorney fo-r. n a =y"" of - $ which sum represents payr , Iull the organization and incorporation of the association other legal services rendered to Owners undur the terms a"l this A;;rvcrnunf. to lbe elate of said termination. ATTEST : DhLORI:5 CARROfA,, C. 6ck ov,.nc CITY OF CLERMONT CLAUDE, E. SAIM1,11",_ JR. :-_.VfOR 0 Oo A4 HOADAWKINS&ASSOCIATES,INC, CONSULTING CIVIL AND ENVIRONMENTAL ENGINEERS November 25, 1975 The Honorable Mayor and City Councilmen City of Clermont #1 West Gate Plaza Clermont, Florida 32711 Attn: Mr, R. M. Hopkins City Manager Recommendation for Conditional Award -- Waterworks Improvements and Sewage Collection System, Area 19 C44-S05 C44-S08 Gentlemen: The City of Clermont, Florida received bids on November 13, 1975 for the construction of water and sewerage improvements. A total of twenty-three — (23) proposals were received, and a detailed tabulation of those bids is enclosed for your review and records. A summary of the low bidders for the two separate projects is as follows: Project I - Waterworks Improvements Central Florida Underground, Inc. . . . . . . . . $122,924.25 Project 11 - Sewage Collection System, Area 19 Hubbard Construction Company. $ 95,939.45 Summation of Low Bidders . . . . . . . . . . . . . . . $218,863.70 Engineer's Estimate of Construction Costs. . . . . . . $281,463.00 We have analyzed the bids and present the following brief summary of our analysis for your information. Project I provides for the construction of chlorination facilities, electri- cal controls and fencing for the existing Seminole Well, together with con- struction of approximately 9,715 lineal feet of 6-inch and 8-inch distribu- tion mains. Project II consists of the construction of a sewage collection system in- clusive of a pumping station and force main for the Minnehaha Estates Sub- division. CORPORATE OFFICES • 520 NORTH SEMORAN BLVD. • P.O, DRAWER 14024 • ORLAN DO, FLORIDA 32807 • 305/275-3011, The 11onorable Mayor and City Councilmen City of Clorurmt, Florida - 2 - November 25, 1975 We have examined the qualifications of each of the low bidders and their proposals in detail and find that both proposals are proper and in order, and that each of the bidders are adequately qualified and financially capable of competently providing the improvements as called for in the plans and spocifi- cations. In view of the above, it is our recolmondation that conditional awards on both projects be made to the low bidders in conformance with the unit prices as shown on the proposals in the aggregate summary amount of two hundred eighteen thousand, eight hundred sixty-three dollars and seventy cents ($218,863.70). These awards should be undo as recommended, but clearly conditioned upon sub- sequent concurrence by the Farmers Home Administration as they participate in funding this work; and, further, with the understanding that such conditional award by the City Council create no contractual obligations, financial or otherwise, until such Agency approval is secured and subsequently acted upon by the City Council. Should the above recommendations meet with your approval, it is suggested that the contract be conditionally awarded at an early meeting of the Council. Upon notification of conditional award by the City Council, vie will be happy to so advise the Bidders and prepare the appropriate documents for processing to both the Bidders and to Farmers Home Administration for approval and so that arrangements for funding can be concluded and work coinnenced. Should you have any questions on the above, please call us. Sincerely, DAWKINSS & ASSOCIATES, INC. D. L. Crowson, P. E. Senior Project Manager DLC/ob Enclosures copies to: Farmers Home Administration Attn: Mr. William A. Eldridge Gainesville, Florida Farmers Home Administration Attn: Mr. Kenion Thompson Ocala, Florida 'wd': Voe M,.., tl'.(! of tim Chrimilt: IuylkiflS civic i I LO V V) ,lousorc•c, by imiu.- -1� klli 10w: lid: uJi oi, iawv rur..o-i, 'Jl i I ve ill IN. J1_01 tlla,L ire to pay a r(mtiii fuLt (if g2.Od ;or howl' 'OU; „ !'u.D6. !/I'(: UV'biLi' 1111,i W.,ree that IPI,., l-ahou iillv vdhjrbsi.i, or daiioue to Lim owildin!, FiXtUYOS 1W, )I.* Sual respwisil.illity -nstfiiy 150,ijc; as suna:y viol ui,jev5Lo Secretary. It I,;y/uo;. llJi?).l U.at ui;,�A)er Of C019"C'Mu �..,ut .jrat-,, les., rental ieLS, )ill be ft" ..!.-thin five days following Lite .:%QCQ Pv""Vidiliti that Hil.1 auditorium ana/ur lix,ult!j are not dfthViOd. 131m l:r • �PILv/ YOIJK, III.W YORK I00:16 • CM;1,, A,ldrm: 1191:1'I1OMPi • LdupI 19I7I IIfI1F7!'(jO octnhur 7'1, 197'i City ALtornoy CUy oC Clormunt CLermolit, Florlda Deer Sir: I am writing to advise you LhaL• as part: of a pro - to ni.m.plify Lts corporate MucLuro and to f,ccili.LUO - bonkl:ce�:ir.g and aclm:ini.straLi.ve. procodures nnil controls, ?.prompter Corporation has decided upon a plan of u!crgar wheraby the company pr.er;cnt.l.y holding a CA'1'V franchise .in ycu_• community will he morgnd into Teleprompter Southeast, Inc., ':noth_r wholly -owned subsidiary of Teleprompter Ccrporation. Of courso, Te.leprompLor Southeast, Tnc. will be rosoonsi.hle for Lho full and faithful porforrr.ance all o:- t:h_ and conditions of: the franuhinn atlr.ec: Ne7srsholass, our reading of the franchise is such tMs action could arguably constitute a transfer _re approval of the City council. For a enclose hcrewi.Lh a draft- Ordinance an wv nc'tM s transfer and ask for your assi.sLance in the agenda for the next regularly- s_r.=____. meeting of the City Council. Should you have any questions or comments concerning _.._- mat'_er, please feel free to contact me aL any time. h nk you very much for your kind rooperati.on and Very truly yours, C�LiJ.tt, l �0 Arthur A. Dornbusch, TI Assistant General Counsel CC: Jay Doub oun.11dnNrll, AN OR1rYRnrlA OMP,rrric; r l;r•1 LIr;(;rt7il pOR OF 111111, COl1r1UNl:Illy ANTENNA T1R1'J,:%1rS1otj I'RnrdCIll:r;P: l'rUl Cr.,Rki10NT, VLORTDA TO 'I'1{Ll{I'ROI•Ir"i'I,II ;;�JU'I'l1I,nS'P, 'I rl('„ n h;IIOLI Y-(.)1'ii1JiD ;;ui;;:I'D1ARY OF 'Pt{Llil'1tCY'•11>'P]?R CO;':1 ('A n- WON. W11XlU::AS, pursuanl: Lo Ord hinnono 25 -M a co;,muni ty �ntrnnn I•nlovision Wundano :in pro" -My held l y WlywompLar n_` Florida, rnc., a Florida cornoratlon, and. V ii,RF]nS, Teleprompter. Corporation, a Now York crr'pora• ticn, is the parent and solo shareholder of said Teleprompter. of Florida, ?nc., and PTEPEAS, applicnLi.on has been made by Taleprompt-er---- - ----- ..:r;nra`_ion, _eleprompt,rr Southeast-, Inc., and Teleprompter __ _ __.. , for permission to Lransler and assign Lhat :_ _- =se _o Cele_ rompt,n- ,Southeast, Inc., a wholly -owned sUbs M ary of Teleprompter Corporation, now therefore, BE IT, AND IT IS I1L••RLBY, ORDAINED BY THR CITY COUNCIL OF THE CITY OF CLERNONT, FLORIDA: Section 1. Pursuant to i:he terms and conditions of said Ordinance, permission .is horeby granted to transfer the franchise therein granted to Teleprompter Southeast, Inc. by aforesaid Ordinance and upon notification that such transfer has been completed, the franchise therci.n granted shall be deemed to be amended to substitute Teleprompter Southeast, Inc. in the place and stead of Teleprompter of Florida, We. oj:cli.nr.;nart t;hn11 t:nka a>Cu�k u1"rn 11:n (.1nnl, pau:;;,rfc ruacl nrlrr��l fnn. �n'C.r, o[: ;Irn;I.Lcm..,S. Any nail n'L.I, ncrll.n�nwr�a rn' I' urrlin.uu „ti in:;af'ru' srs iIM ,;ants oky resnl`.I'Lcl: hc:ruwLC,ls ,rcrt llot.,,hy i c;lsc..s],cil. 10,)roved this 1975. deny of MINUTES M 1.210 :I'VCI.AL MRRT[NG A Special fleeting of the City Council of the City of Clormont was held in the office of the City Manager on Monday, December 1, 1975. The meeting was called to order at 5:05 P. M. by Mayor Claude E. Smoak, Jr., with the following members present: Councilmen Byrd and Schroodel. Others present were: City Manager Hopkins, City Attorney Baird, Finance Director DCDier, City Clerk Carroll and Chief of Police Tyndal. Mayor Smoak advised the purpose of the meeting was to prepare the Ballot Box for the General Election of the City of Clermont to be held on Tuesday, December 2, 1975. City Clerk Carroll thereupon submitted the ballot box, the absentee ballots and the blank certification of election forms to Council. Motion was made by Councilman Bvrd seconded by Councilman Schroedel and carried that the Minutes of the Regular Meeting held on November 25, 1975 De approved as written. Mayor Smoak reminded Council of the Special Meeting called for 8:05 A. M. on Wednesday, December 3, 1975 in the office of the City Manager to canvass the ballot and check the certificate of result of the General Election. The meeting was adjourned by Mayor Smoak at 5:20 P. M. C.ti T C au a E. Smoak, Jr., Mayor Wlit�c a / WY , � < 1��. Dolores W. Carroll, City Clerk MINUTES M 1211 SPECIAL MEETING A Special Meeting of the City Council of the City of Clermont; was held in the office of the City Manager on Wednesday, December 3, 1975• The meeting was called to order at 11:35 A. M. by Mayor Claude I:. Smoak, Jr. , wi th the following members present: Councilmen Blackburn and Schroedel, Others present were: City Manager Hopkins, City Clerk Carroll, and Chief of Police Tyndal. Mayor Smoak advised the purpose of the meeting was to canvass the ballot and check the certificate of result of the General Election of the City of Clermont held December 2, 1975, and it was thereupon submitted to Council by City Clerk Carroll. Upon canvassing the ballot and checking the Certificate of Result, motion was made b Councilman Blackburn seconded b Councilman Schroedel and cart c-F t at t e RR ED tat t e Certifi cate of y, U t of tie Genera E act on of the Cit of Clerniont Florida el -don Tuesdav December 2, 97 be acceette and that a coy of the result be rece ved into these Minutes and ma e a part - t ereof an BE IT FURTHER RESOLVED n accordance With the result of the, General an on, THAT, Ben Blackburn be, and is hereby declared, elected to the office of Councilmember in Group Two of the City of Clermont for a two year term commencing on the second Tuesday in January of 1976, and, THAT, George J. Schroedel be, and is hereby declared, elected to the office of Councilmember in Group Four of the City of Clermont for a two year term commencing on the second Tuesday in January of 1976, and, THAT, The Proposal, "DO YOU FAVOR THE PROPOSED AMENDMENTS TO THE CHARTER OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA AS PROPOSED IN EMERGENCY ORDINANCE .._.. NUMBER 140-C, be declared passed, and, DE IT STILL FURTHER RESOLVED and declared that upon qualification of said officers elected as aforesaid, that they shall assume the duties of such office to which they have been elected and hold the same and perform the duties prescribed by law. The meeting was adjourned by Mayor Smoak at 8:40 A. M. Claude E. Smoak, Jr., Mayor elh , 2 LCLIiI RII' / Dolores W. Carroll, City Clerk M IN um's RESULT OF THE• GENERAL ELECTION - CITY OF CLERMONT DECEMBER 2, 1975 FOR COUNCILMEMBER - GROUP TWO (2) Den Blackburn 355 Roberta N. (Bobbi) Dean 120 FOR COUNCILMEMBER - GROUP FOUR (4) Dennis L. Horton 177 George J. Schroedel 311 n,o NQ 121.2 PROPOSAL: "Do you favor the proposed amendments to the charter of the City of Clermont, Lake County, Florida as proposed in emergency ordinance number 140-C?" FOR the Proposal 252 AGAINST the Proposal 97