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12-13-1994 Regular Meeting c/ . e . CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEl\1BER 13, 1994 A regular meeting of the City Council of the City of Clermont was held Tuesday, December 13, 1994 in the Community Affairs Room at the Police Department. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members present: Council Member Cole, Council Member Dupee, Council Member Norquist, and Council Member Sargent. Other City officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile, and Deputy City Clerk Whitlock. INVOCATION .¡ The Invocation was offered by Council Member Dupee followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Regular Council Meeting held November 22, 1994 were approved as presented. CITY MANAGER SAUNDERS' REPORT Workshop Meeting Council Members agreed to hold a Workshop on Thursday, January 5 at 6:00 p.m. in the City Hall conference room. Mayor Pool -stated that the Beautification Committee wanted to meet with the Council and it was agreed to ask them to this meeting. Alarm Systems for Lift Stations City Manager Saunders requested approval for the purchase of four auto-dialers, 19 audible alarms and assorted installation and service costs for lift station improvements. . . 94-202 e~ A motion was made bv Council Member Norquist. seconded by Council Mem~er Cole. and carried unanimously to purchase the lift station imlJrovemimts for $8.840. - ... '. e e CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 13,1994 PAGE 2 ADMINISTRATION OF OATH OF OFFICE - Council Seat #I -Council Member Norquist was sworn in for a two-year term of office by City Clerk· Van Zile. ' COUNCIL MEl\1BER DUPEE'S REPORT Council Member Dupee stated that additional parking was needed .recently for a function at Jenkins Auditorium. City Manager Saunders stated he will be getting estimates for converting the adjoining lot to mulch parking and those figures may be available at the January 5 Workshop. . MAYOR POOL'S REPORT Mayor Pool thanked all those people who took part in the Light-Up Clermont boat parade and festivities. He also expressed appreciation to the business people and citizens who have decorated their place of business and/or home. e VISITORS WITH BUSINESS Neta Hendricks - Variance Request City Manager Saunders stated that the applicant is requesting a variance to the minimum lot width in the 200 Block of Seminole Street. City Code requires a 75' wide lot and the request is for 54.14'. Presently, a single-family home is located in the middle of the three 50' lots (Lots 12, 13, and 14, Block 16). Mayor Pool stated that the request requires that a Quasi-Judicial hearing be held and that anyone wishing to speak in favor of or in opposition to the request must be sworn in. City Clerk Van Zile swore in the following: ' Marie McLaughlin Neta Hendricks Micki Blackburn Emil Sales Rita Mutlick Anthony Mutlick 214 Seminole Street, Clermont 107 Sunnyside Drive, Clermont Bronson Road, Clermont 288 Seminole Street 253 Linden Avenue 253 Linden Avenue e . . e e CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 13,1994 PAGE 3 Neta Hendricks stated that the property sits in the center of the block and a house is located in the middle lot (lot 13). She stated that square footage of the proposed 54.14' lot is more thaI1 many of the lots in the area and presented the Council with pictures of the property and surrounding area. Marie McLaughlin stated that her home is located néxt door to the east. She presented a letter of objection to the variance signed by all the residents on this block of Seminole Street. Emil Sales stated his home is two houses to the west of the property in question. He stated that if the request is granted it would lower the property values in the area. Mayor Pool closed the Public Hearing. City Manager Saunders stated that in 1970 the minimum lot size was amended to 75' of width and the only 50' lots to be grandfathered in' were those which were under single ownership prior to the adoption of the Zoning Code. These three lots were all under the same ownership, therefore, the 50' lots on either side of the house were not grandfathered in as buildable lots. The variance request is made in order to build on the 50' lot #14. An additional 4.14' is proposed to be deeded from Lot 13 in order to maximize the building space. Lot 14 would have sufficient square footage, but would still be 20.59' short of the minimum lot width. This would also leave Lot 13 with only 45.59' lot width. Research on this block of Seminole Street found that all of the homes are built on at least 75' wide lots. City Manager Saunders stated that a home on a 50' wide lot would be out of character with the neighborhood. The City Council has granted lot width variances in the past, but for minor deviations and in most cases only in neighborhoods that have already been developed with sub-standard lots where the variance would not create a significantly different appearance for the neighborhood. Therefore, staff recommends denial of the request. 94-203 A motion was made by Council Member Norquist. seconded by Council Member Dupee. and carried unanimouslv to deny the variance request. e e . CITY OF CLERMONT MINUTES REGULÁR COUNCIL MEETING DECEl\1BER 13, 1994 PAGE 4 Thompson/Homan - Conditional Use Permit, Resolution #844 City Manager Saunders stated that the applicants are proposing to convert an existing single-family residence to a professional office in a R-3-A Residential Professional District on 1324 Grand Highway. A one lane driveway along the south side of the house will access the parking which will be located in the rear yard. Also requested is the requirement for a 5' wide landscape buffer along the south side of the property be decreased to 2.5' along the building in order to accommodate a driveway to access the rear parking. The applicants are also the owners of the property located south of this home and therefore, are not opposed to the decreased buffer. . Mayor Pool stated that the request requires that a Quasi-Judicial hearing be held and that anyone wishing to speak in favor afar in opposition to the request must be sworn in. City Clerk Van Zile swore in Greg Homan, 205070 Sugar Loaf Mountain Road. Mayor Pool read Resolution #844 by title only and opened the Public Hearing. Mr. Homan stated,that a drafting còmpany wants to locate in the house. The parking in the rear of the house is accessed by a driveway on the south side of the house and reduction of the 5' buffer for the length of the house to 2.5 will allow the driveway. Condition #13 requires a dumpster and he stated that the drafting company will only need regular City sanitation service. Mayor Pool closed the Public Hearing. City Manager Saunders stated that the Planning and Zoning Commission and Staff has recommended approval of the request with the conditions as stated in Resolution #844. Staff also recommends approval with the variance granted for the 2.5' buffer along the length of the house on the south side and Condition #13 amended to read, "If at a future date the use changes to a point where the business produces too much garbage, a dumpster could be required. II . 94-204 A motion was made by Council Member Cole. seconded by Council Member Dupee. and carried unanimously by roll call vote to adoDt Resolution #844 amending Condition #4 noting the 2.5' bu(fer the length of the house and Condition #13 stating that ff at à future date the use changes to a point where too much garbage is produced. a dumpster will be required. e . . . e . ::,;,ol·Y., CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEl\1BER 13, 1994 PAGE 5 Star Development/McCaffrey - Conditional Use Permit, Resolution #845 City Manager Saunders stated that the applicants are requesting a Conditional Use Permit for the establishment of a commercial and professional office park on the old Clermont Drive-In property. 'A private 40' wide road is proposed which would extend from Hook Street to the frontage road resulting in eight commercial or office sites. All eight sites would be served by a centralized water retention area located in the southwest corner of the property. Mayor Pool read Resolution #845 by title only. He stated that the request requires that a Quasi-Judicial hearing be held and that anyone wishing to speak in favor of or in opposition to the request must be sworn in. The following were sworn in by City Clerk Van Zile: Rick McCoy Margaret· Price Waldo Chestnut Doug Underwood John Kamanar 721 West Avenue, Clermont 836 Hook Street, Clermont 777 Hook Street, Clermont 785 Hook Street, Clermont 872 Hook Street, Clermont Rick McCoy stated he anticipated commercial and professional offices would locate on the eight lots. If the Council requires a platted street right-of-way, they would request 50' rather than the standard 60' for the proposed interior private road. Mr. John Kamanar was concerned in regard to the C-2 General Commercial designation. Mayor Pool explained that the Conditional Use Permit allows the City to control what businesses are allowed in the area. Doug Underwood stated that Hook Street is a very busy street and he objected to the street access from the property. He also objected to a water retention area which would be in front of his home. Mr. Waldo Chestnut objected to the development street accessing Hook Street because of safety concerns. He suggested the development street go back out onto the frontage road or perhaps a cul-de-sac. Rick McCoy stated he researched building a cul-de-sac and it did not work. Mrs. Margaret Price also opposed the business park exiting onto Hook Street. Mayor Pool closed the Public Hearing. . . e e e . -,. 'i~ ..' CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 13, 1994 PAGE 6 City Manager Saunders stated that the Planning and Zoning Commission recommended approval of the request with the conditions as outlined in Resolution #845 with a private road rather than a City right-of-way. He stated the Council needed to resolve the private road or City right-of-way issue. The City could require that the private road be built to City setbacks and requirements. Mr. McCoy asked if the Council would support a 50' right-of-way rather than a 60'. Council Members agreed that a 50' right-of-way would be acceptable. He then asked that the matter be tabled until January 10, 1995. . 94-205 A motion was made by Council Member Sargent. seconded by Council Member Cole. and carried unanimously totable Resolution #845 to the January 10. 1995 Council Meeting. NEW BUSINESS Library Agreement City Manager Saunders stated that the proposed agreement outlines the City granting the Library possession and control of the existing building and proposed addition for the purpose of operating a public library. The Library agrees to contribute up to $350,000 toward the expansion project with an initial payment of $250,000 plus three annual payments of $20,000 each and one payment of $10,000 which will be the cost of the expansion and the re-roofing of the existing building. The other responsibilities regarding the Library are the same as we have operated under in the past with the Library . 94-206 A motion was made by Council Member Dupee. seconded by Council Member Cole. and carried unanimously to aplJrove the Library Agreement as amended with an initial payment of $250.000 olus three annual payments of $20.000 each and one oayment of $10.000). . . . e . . ",..':- "':. .~ CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 13,1994 PAGE 7 Bid Awards Cooper Memorial Library City Manager Saunders stated that six bids had been received for the Library addition . with Mark Cook Builder, Inc. being the low bidder at $298,850 for the base bid and $19,400 for Alternate #1 to re-roof the existing building. . 94-207 A motion was made by Council Member Cole. seconded by Council Member Sargent. and carried unanimously to acceDt the low bid of Mark Cook Builder. Inc. for $298.850 for the base bid and $19.400 for - Alternate #1 contingent upon the Library aDD roving the Agreement (previous agenda item) with the City. Gasoline and Diesel Fuel Annual Contract City Manager Saunders explained that R.C. Dunn Oil Company of Winter Garden submitted fuel bids as follows: Laid-In Costs for 1995 Fixed Fee Per Gallon Unleaded Gasoline Plus Low Sulfur Diesel Fuel Dyded Low Sulfur Diesel Fuel Undyded 46.50 48.30 48.30 3.0c 5.0c 5.0C 94-208 A motion was made by Council Member Norquist. seconded by Council Member Cole. and carried unanimously to accept the above bid by R. C. Dunn Oil Company for the 1995 Fuel Bids. Palatlakaha Recreation Area Parking Lot City Manager Saunders stated that the Palatlakaha Recreation Area parking lot will include 24 spaces with a sidewalk and a connection from the existing parking lot by Park Pals. Bids were received Friday, December 9 as follows: . . . e . . ~ '_;í::t ',' CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 13,1994 PAGE 8 Paquette Paving Co., Inc. Superior Asphalt State Asphalt $21,888.35 $23,231.90 $28,798.35 City Manager Saunders stated that staff recommends accepting the low bid of Paquette Paving Co., Inc. for $21,888.35. He explained that $12,000 was included for the parking lot in the grant for park improvements, and the additional $9,998 should be paid from the City's Infrastructure Fund for the required connection. 94-209 A motion was made by Council Member Cole. seconded by Council Member Sargent. and carried unanimously to accept the low bid of Paquette Paving Co.. Inc. of $21.888.35 and approve payment of $9.888 from the City's Infrastructure Fund. Palatlakaha Recreation Area Racquetball Court City Manager Saunders stated that one bid was received for the Palatlakaha Recreation Area racquetball court from The Nidy Company in the amount of $35,195. He stated that the racquetball court was estimated at $25,000. He recommended rejection of the bid and authorization for the staff to nego.tiate a reasonable price with The Nidy Company and other contractors. 94-210 A motion was made by Council Member Norquist. seconded by Council Member Cole. and carried unanimously to reject the bid from Nidy Company and authorize staff to negotiate a reasonable price with them or other contractors. Lift Station #6 Emergency Power System I City Manager Saunders stated that three bids had been received for Lift Station #6 Emergency Power System, as follows: : . . . e . CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEl\1BER 13, 1994 PAGE 9 Base Bid Alt. #1 Alt. #lA Al t. #2 Electric Services, Inc. 41,280 11 ,920 1,500 N/A Meredith Environmental Svc. 59,466 12,638 1,338 N/A Montverde Electric 53,432 14,784 2,079 N/A City Manager Saunders recommended awarding the bid to Electric Services, Inc. to include the Base Bid, Alt. #1 and Alt. #IA for a total of $54,700. 94-211 A motion was made by Council Member Norquist. seconded by Council Member DUDee. and carried unanimously to award the bid to Electric Services. Inc. for the Base Bid. Alt. #1 and Alt. #IA for a total of $54.700. Community Development Block Grant City Manager Saunders explained that Council previously authorized Fred Fox Enterprises to file the grant applications for the next Community Development Block Grant cycle. The City can receive additional points on the grant application if a representative of the City attends the upcoming CDBG application workshop and that person is specifically authorized by the City Council to represent the City at the workshop. He recommended that the Council authorize Fred Fox Enterprises to represent the City of Clermont at the upcoming workshop. 94-212 A motion was made by Council Member DUDee. seconded by Council Member Cole. and carried unanimously to authorize a reDresentative from Fred Fox Enterprises to represent the City of Clermont at the upcoming Community DevelolJment Block Grant apDlication worksholJ. Meeting Cancellation City Manager Saunders explained that the City Council normally cancels the second Council Meeting in December. A special meeting can be called if anything urgent arises. .._~ e e . _.:'4' ~ . CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 13, 1994 PAGE 10 94-213 A motion was made by Council Member Norquist. seconded by Council Member Cole. and carried unanimously to cancel the December 27. 1994 Regular Council Meeting. There being no further business or discussion, the meeting adjourned at 9:21 p.m. ø ç;;?/~ Robert A. 001, Mayor - . Attest: . .