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12-16-1975 Supporting DocumentsMINUTEiS M 1216
REGULAR MEETING
A Regular Meeting of the City Council of the City of Clermont was held in the
Council Chambers on Tuesday, December 16, 1975. 'file meeting was called to
order at 7:30 P. 11. by Mayor Claude E. Smoak, Jr. with the following members
present: Councilman Oswalt, Byrd, Schroedel and Blackburn. Other officials
present were: City Manager Hopkins, City Attorney Baird, Deputy Clerk Dollar
and Director of Community Services Smythe. Others present were Mr. and Mrs.
Boone and Messrs. Czech, Doub and liaeseker.
The Invocation was given by Councilman Byrd, followed by repeating of the
Pledge of Allegiance in unison by those present.
The Minutes of the Regular Meeting held on December 9, 1975 were approved.
City Manager Hopkins submitted his report both orally and written, and a copy
is attached hereto. In adition he referred to his memos to council as follows:
That following the conditional award to Central Florida Underground, Inc. in
the amount of $122,924.25 to construct water system improvements, a request was
submitted to the Exchange Bank for interim financing and that a letter had been
received from the bank advising the interim financing can be made available in the
amount of $155,000 for one (1) year at 7% per annual interest and requested
Council approval for this arrangement; that the final draft of the agenda and
questionnaire had been developed for the Town Hall meeting and copies distributed
to Council for their persual and comment and at such time as they are finalised'
the necessary publicity and final arrangements can be made for this meeting which
is presently scheduled for February 6, 1975 at Jenkins Auditorium; that the
necessary requirements to be met in order to use a tent for public assembly have
been investigated by the Building Official and it is recommended that approval
be granted subject to meeting the building code conditions and a payment of
$15.00 license fee; That Mr. Floyd Groo of Michaels-Stiggins, Inc., in a
telephone conversation this date, further proposed that the credit of $5,563.00
submitted in their proposal at the work session on December 15, be increased by
$5,907.98 and requested this be brought before the Council.
With regards the ordinance violation by South Lake Pumping Company and B-Lyon
Construction Company, Mayor Smoak inquired why no affirmative action had been
taken in this length of time as far as enforcing the ordinance and what action
the city attorney can take in addition to the ordinance. He stated it appeared
to him the violator is simply in violation knowingly and saying do what we can do
about it, that this violation is a flagrant violation and that any means to
enforce compliance is not too early to take. City Attorney Baird advised that
he is now in the process of developing a procedure for issuance of warrants
upon affidavit by the Municipal Judge which would be completed by the end of
the week and action in this particular case will be taken probably the first
of next week.
With regards to the Interim Financing for the Water Improvements project, Mayor
Smoak stated that he thought the interest rate was excellent but wondered if,
due to the amount of interest involved, this should be put on a bid basis to
comply with Florida Statutes- and requested the opinion of the City Attorney.
City Attorney Baird stated that it was his understanding that this type of action
is not controlled by the statute referred to. Mayor Smoak further stated that
it would seem to him the purchasing of use of capital is no different from
other purchases and suggested that more than one inquiry on interest be obtained
before council takes action. City Manager Hopkins was requested to make further
inquiries as to interest rate.
With regards the request for holding a tent revival within the city limits,
. .. - _____1_J- an rl ra rripei
MINUTES M 1217
use of a tent for_PI1h�iC 11.��mh1y ,i�hjeGG to imgtin� iha conGlitions oP the
6 i1(1.1pg codo and -the pavillent, of a $Ia 00_1'irnnso.Pee..
Mr. Boone appeared before Council in behalf of the petition for the tent
crusade, stating that they were having difficulty getting the proerty they
wished to use for the tent. lie solicted the goodwill of Council and signatures
of city officials to be added to those of city businessmen to a letter to the property
owner. The letter was signed by Mayor Smoak and City Manager Hopkins.
Mayor Smoak reported on a meeting held December 15th with Mr. Floyd Groo,
President, and II. A. Haeseker, Vice President, of Michaels-Stiggins, Inc. The
purpose of the meeting was primarily a fact findingyathering, a meeting of
the minds so so speak and an informational period where Michaels-Stiggins and
the city could express the general position that each held concerning the
defective percolation -evaporation ponds at the city treatment plant. At this
meeting Mr. Groo made a proposal to the city that their statement be reduced
by $5,563.00. An additional proposal was received today from Mr. Groo that
credit be increased by $5,907.98, making a total credit of $11,470.98.
Mr. Haeseker appeared before Council and further explained the credit proposal.
Mayor Smoak advised that it was his recommendation that no affirmative action
be taken on Michael s-Stiggins proposal until the City Attorney has had ample
time to research all the facts in the case and make a determination as to
the city's stand. Ile requested council's feeling in order to give Michaels-
Stiggins a definite answer as to what direction the city to going to go
with this problem.
There was a lengthy discussion on the appropriate course of action the city should
take to resolve the program of the percolation -evaporation pond design.
Regarding the payment to Michaels-Stiggins, motion was
Oswalt, seconded by Councilman Schroedel and carried t
Mayor Smoak recommended that the City Attorney be authorized to undertake an
investigation of the matter of the defective design plans of the treatment system,
whereby motion was made b Councilman Blackburn, seconded b Councilman Schroedel,
and carried that the City Attorney a authorized to proceed as soon as possible
with the investigation to determine the legal position of the City regarding
the problems experienced with the effluent distribution system.
Mayor Smoak thanked Mr. Haeseker for appearing before Council and the attitude of
Michael s-Stiggins and advised that Council will be in touch with them as soon as
a determination is made. Mr. Haeseker offered the assistance and support of
Michael s-Stiggins to Mr. Baird in his investigation.
Mayor Smoak advised that he had received a report from the Select Sub Committee
investigating the implemention of Article V, Abolishment of Muncipal Courts and
of the three legislators on the committee, that two were in favor of implementing
the Article as written and that the third member was in favor of taking the
questions of APticle V back to the people and that he was going to prefile a bill
in the state legislature to delay implementation of the act for the next two years.
Mayor Smoak requested the members of Council, as well as others, to contact their
legislators in support of retention of municipal courts.
Mayor Smoak stated that he felt that with only 7 months away from the 200th
Anniversary of this country that we are not moving as rapidly as we should
with plans for celebration. He would like to see a report from the Bicentennial
Committee Chairman stating their progress, what their anticipated plans are,
as council, in turn, must make a decision on the time capsule.
MINUTE'S M 121.8
Mayor Smoak inquired the status of the city christmas lights. City Manager
Ilopkins advised that the fitures had been put ep for the Christmas parade
but the 1lghts had not been activated, that since there was very littl(., activity
in the downtown area after dark, management had chooson not to light them
and use the energy. However, he stated, the Public Works Department has
installed an arragement on a raft in Center Lake which is very effective.
Councilman Schroodol expressed thanks to Mr.Smythofor the display in Center Lake
which he thought was terrific and a beautiful sight.
Mayor Smoak reminded Council of the testimonial dinner to be held on December
19th to honor the volunteer Firemen and stated that he had asked the City
Attorney to prepare a resolution in support and in honor of the Clermont Volunteer
Firemen so that they know the people of Clermont appreciate their services.
Councilman Oswalt offered and moved the adoption of a RESOLUTION HONORING AND
EXPRESSING APPRECIATION AND GRATITUDE FOR THE CLERMONT VOLUNTEER FIRE DEPARTMENT
and the motion was seconded by Councilman Blackburn and unanimously carried.
The RESOLUTION was read by Mayor Smoak, and the Number 358 assigned to it.
The agreement for services between the City and Sanford Young in conncetion
with the Clermont Lakes Improvement Committee submitted by the committee was
received and discussed by Council. It was consensus of Council that the agreement
should include more specific definitions. In paragraph 7, it was felt that
this paragraph should be worded that the city would pay not to exceed $1,000
for services rendered upon approval of the work and subsequent bills. Mayor
Smoak felt that a procedure should be established whereby the committee approves
work prior to its being performed and that the bill for services be endorsed
by the committee before being presented to Council. In paragraph 8, it stated
the agreement terminates September 30, 1976 which is only for an 8 month period.
Commenting on Paragraph 4, Mayor Smoak stated that though the city must take
the final action on what is done as 'far as expending funds, Ile would like to
see the initial activities taken by the committee. He further stated that
when this committee was formed no format as to their functions had been provided
to them and that he (loped when the agreement was approved Council would adopt
such a format setting out the purpose of this committee and its functions.
Councilman Oswalt moved that the Agreement for Services be returned to Mr.
Sanford Young for more specific detail In regard to Paragraph 7. The
motion was seconded by Councilman Blackburn. Mayor Smoak states Lnat he would
lke to see the agreement returned to the Lakes Improvement Committee to have
them review Paragraphs 1 thru 8 and submit more specific definitions. Councilman
Blackburn moved that Councilman'Oswalt's motion be amended to have the agreelhent
r mmM— fn,- +hair rav,ew and consideration
d_ City Manager Hopkins suggested a meeting with the Lakes Improvement
and Mr. S. Young to come to some agreement in order to expedite approval.
Councilman Byrd inquired if there was any reason why the Finance Director could
not be appointed to the Lakes Improvement Committee to assure the handling of
city funds are done according to law. Mayor Smoak felt that this appointment
was not necessary if guidelines are set out for the committee. He further advised
that City Attorney Board had been requested to investigate the proper procedure
and handling of paying and authorizing expenditures arising from this committee
and suggested any further discussion be withheld pending a direction from the
City Attorney.
Mayor Smoak read a communication from Mrs. Ella Mae Sheldon, Secretary of the
Clermont Chamber of Commerce wherein she expressed appreciation to the city for
their cooperation and participation in the Christmas festivities.
Concerning the FmHA Agreement executed by Greenlee, Paul and Furnas in
conformance with FHA recommended format, motion was made b Councilman
ti„ rnunrilman Schroedel, and carried, that the Mayor be aut orize to
MINl.1TES NQ 1219
With regards to a report from the Sun first National Bank of Leesburg on the city's
pmision plan annual accounting, City Manager Hopkins was directed to set up a work
meeting for early in January with the represenat•ive of the Sun First National Bnak
of Leesburg provided that comments on the report can be received from Dr. 11.
Fogler by that time. Each member of council was requested to review the report prior to
the work session.
Councilman Blackburn offered and moved the adoption of AN ORDINANCE UNDER THE CODE
OF ORDINANCES OF THE CITY 017 CLERMONT, LAKE COUNTY, FLORIDA, AMENDING SUBSECTION
(b) OF SECTION 8 OF ORDINANCE NUMBER 25-1-M OF THE CODE OF ORDINANCES PROVIDING
FOR A SCHEDULE OF RATES AND CHARGES IN THE NON EXCLUSIVE FRANCHISE HERETOFORE
GRANTED TO THE T. M. COMMUNICATIONS COMPANY: REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH: PROVIDING FOR SE•VE•RABILITY: PROVIDING AN EFFECTIVE DATE: AND PROVIDING
FOR PUBLICATION. The ORDINANCE was read for a second and final reading by Deputy
Clerk Dollar, by title only, and upon roll call vote on passage of the motion,
the result was: Ayes: Oswalt, Byrd, Schroedel, Blackburn and Smoak. Total Ayes:
Five. Nayes: None. So the ORDINANCE was adopted and the Number 82-M assigned to
it.
Councilman Blackburn introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE
CITY OF CLERMONT, LAKE COUNTY, FLORIDA, AUTHORIZING THE ASSIGNMENT OF THE FRANCHISE
HERETOFORE GRANTED TO T. M. COMMUNICATIONS COMPANY TO TELEPROMPTER SOUTHEAST, INC.,
PROVIDING THAT ORDINANCE NO. 25, AS AMENDED SHALL OTHERWISE CONTINUE IN FORCE
AND EFFECT, PROVIDING AN EFFECTIVE DATE, AND PROVIDING FOR PUBLICATION, and the
ORDINANCE was read by Mayor Smoak, by title only, for a first reading.
Mr. Jay Doub appeared before Council and advised that he was being transferred —
to another post Oith Telepromp,Wt and thanked Council personally for their
professionalism and courtesies shown to him and Teleprompter and that he is
sure his successor will continue to work with Council.
Mayor Smoak advised that it is necessary to get the charter changes accepted by
the city into proper format so that the changes can be implemented beginning January
1. Citg Attorney Baird stated that he will report at the next meeting exactly
what has to be done to implement these changes.
The meeting was adjourned at 9:15 P. M. by Mayor Smoak.
Claude u 4t�J�
E. Smoak, Jr., mayor
Mildred Dollar ,
o ar, Deputy Clerk
TO: City Council
FROM: City Manager
SUBJECT: Interim Financing -
Waterworks Improvements
DATE: December 16, 1975
Following the conditional award to Central Florida Underground, Inc.
in the amount of $122,924.25 to construct water system improvements
by the City Council on November 25, 1975, we submitted a request to
the Exchange Bank for interim financing.
Attached is a letter dated December 12, 1975 from J. E. Stephens
advising the interim financing can be made available in the amount of
$155,000.00 for one (1) year at 7" per annum interest.
With Council approval of this arrangemeot, we will proceed.
�It Ho ins
Attachment
cc: City Clerk w/attachment
Finance Director w/attachment
City Attorney w/attachment
the exc
December 12, 1975
Robert M. Itopkins
City Manager
City of Clermont
ill West Gate Plaza
Clermont, Florida - 32711
Dear Bob,
In connection with your recent letter concerning the
city's request for a loan in the amount of $155,000.00,
please be advised that our ban), will be most pleased to
handle this request for credit.
In this connection I would appreciate your furnishinq
to me a copy of the US Farmer's Home Administration's com -
mittment and the approval by the Farmer's Home Adminis-
tration of your bid award to Central Florida Underground, Inc.
I would appreciate your advising me as to whether or not
this job would be supported by a completion and performance
bond.
It is my understanding that the loan will be for a period
not to exceed one year and that it would be dispersed as funds
are needed during the course of construction. j
Interest on this loan will. be at the rate of 7% per annum.
We sincerely appreciate the opportunity of being of service
to you in this matter and if you have any questions, please
feel free to contact me.
Sincerely yours,
Mr. J. E. Stephens, Jr.
President
JES/saj
The Exchange hank of Clermont
020 Montrrnr iIr(,et P.O. Ilu>. 39 Clrnn(int, I Inride 32711 ml) 1) 994 2i 14
TO: CITY MANAOI:R
FROM: HOWARD YOUNG, CHAIRMAN, I,AI:P.S IMPROVI{MI:N'I' COMMI'1111-1ai
SUBJECT: ACREIgIENT FOR SRRVIr.NS
DATE: DECRMIIER R, 1,975
We recommend that tho ntlnchod "Agreement Ivor ServLcer;" be approved
and flnnLiaed by Ulu (llty COMICII fit fill unrly date.
4
Howard Young
Attachment
cc: Mr. Brant
Mr. Oswalt
Ms Thomas
Mr. Wicks
City Council
City Clerk Agenda 12/16/75
City Attorney
Finance Director
IL
AORrWENT FOR smvicrs
The City of Clermont, Florida, heroin called City and
Sanford H. Young, doing businoss as Ilielopical Research Asscoiates,
hernia callod Consultant, agree this 5th day of December, 1075, as
follows:
1. This document confirms the agreement between City and
Consultant reflected in the minutes of the Clermont Lakes Improvement
Committee meeting of September 12, 1974.
2. Consultant• shall provide the following services to City:
A. Lake water quality sampling and monitoring.
D. Analysis and recommendation of possible lake
restoration and stormwater runoff management projects.
3. Consultant shall perform the services described above on lakes
within the City limits.
4. Consultant shall, not lees than quarterly, furnish to the
City a written report containing a summary of his tests, findings for
the preceding period, recommendations and cost estimates based thereon,
and other matters reasonably requested by City and available from the
data obtained by Consultant.
5. Consultant shall, in the performance of his services, comply
with all applicable laws, rules and regulations of local, state and
federal governments and administrative agencies thereof.
6. Consultant shall maintain insurance sufficient to protect
City from claims for bodily injury, death, or property damage which
may arise in connection with the performance of service by Consultant
or his employees.
7. City shall pay Consultant for his services hereunder one
thousand dollars per year to be paid upon receipt of statements for
services by Consultant.
8. This agreement terminates September 30, 1976.
CITY OF CLERNONT, FLORIDA
8y
CITY
CITY MANAGER'S REPORT
15 December 1975
Violations - Zoning Ordinance
For a number of months the city has been attempting to correct violations
of the zoning ordinance on property owned by Mr. Fred Lyon and generally
described as Kidders Restaurant and abutting property.
South Lake Pumping Service and D-Lyon Construction Company have been storing
equipment and materials on the property in violation of the zoning ordinance.
On October 15th, the parties were notified by certified mail to correct
the violation. The letter was returned unclaimed. Certified letters were
again mailed on November 13th ordering compliance. These letters were
received, but no corrective action has been taken. The matter has been
referred to the City Attorney.
Condemnation
As the result of a total loss fire, condemnation proceedings were initiated
against 532 Chestnut Street on September 24, 1974. Efforts to get the
building razed have failed. The matter has been referred to the City
Attorney.
R. M. 4HO'n's
o,
TO: City Council
FROM: City Manager
SUBJECT: Michaels-Stiggins, Inc.
DATE: December 16, 1975
During the work session with the City Council on December 15, 1975
aFloyd63Groo 00 touthetted cityainroposal settlemelat nt ofitheir outstanding l l credit
andingaccount.
In a telephone conversation this date, Mr. Groo further proposed
that the credit be increased to $5,907.98, the amount of the EPA
grant reduction.
Mr. Groo requested that this proposal be brought before the Council
at their meeting on December 16, 1975.
R. A�ep
cc: City Clerk
Finance Director
City Attorney
L'
I
I
December 12, 1976
Rev. Ralph T. Kyle
620 Montrose Street
Clermont, Florida 32711
Re: Religious Crusade
Dear Reverend Kyle:
Attached please find an excerpt from the Southern Standard Building Code
regarding "Tents for Public Assembly".
Those requirements wiII have to be met before the City Council wiii be in
a position to grant approval. You may wish to consult with Building
Official Harvey Nagel regarding any particulars. The license fee for the per
permit is $16.00
If you can obtain the necessary certification on the tent regarding the
fire resistance by next Tuesday, December 16th, we will bring the matter
back before the Council for further considerations.
If we can be of further assistance, please let us know.
Sincerely,
Robert M. Hopkins
City Manag-:r
Attachment
RMH:md
lac: City Council )
Ci ty Clark
Building official w/attachment
City Attorney
City Manager w/attachment
. lr
5111 ulrJ, Ib-' u•. , 1. rot
LII IIr11n','�n u•mput'nr)Itllirufl u cr-tl,I,rut„ r rr ,'".I L, "ff•
Hhull fdc trdh the Ihdldinit ,drv•^.1', n,• n:ater•
repplhl„ U•;ding luburulory cerlltYltfH ��m-nn �1,•Il°nb 11; .. f,-r fire
lain nnJ luIn, tl,; x meet the rrq v m..l NI'I'A
In'exrrl6rd In lhr Nullnnpl Flrr I'roll:ctiu. ,,e•:
if
I and lhul. curl, fir-••revl Innr . i� of ha'lirn ! r Ilu• P' 1r,J
plrlh-nhl of Pin�'I'rslu Gn• I'bnnn.lien{elnnl 'I1, .f "
fur mhirh IL-' p'amiL in U- lu' grant"'1• Heating, rlr., e'ndl run form
Ib) 'I'ra1 lixilx— Tcnl cxhn, nlelu",
"\ nrrnpied by the p•Ihlic
With the rrllllh'1'lllel 111 l'rrllall!`r\1'II VIP IIN91'11i11t yl, All exile xh tll M' kept
free ❑nd clear of -- -'. -
Ic) Ground m•hhl❑ and adJnrunt w trnt> nhull hn rlenrrd of all
IPvla;, undrn9-1wol or Min M' fire hu'cnr-k
501:1_,1'1',ill'ORARY SEATS stands fund
A nprrhd permit "hall not ulrmnonln ullil`' nllrieel XII (11inlmnm
or alh
xlructuru" e.unform to lhu rcq
Uelwhfll nfl,noLl h vl lhml all'hltec it lrnlhrx In .Ili I Ir �Igllsleaan"df seating
pe nn
nrruugcnu'nt, nhap conform to thv rry'..;n.Iurufn of Av:rmhly Occu•
p:ulcics (tiertiou 5123).
SECTION 505 — AUTOMOTIVE SERVICE STATIONS
(u) .\n nulumnLlvu ncrvicu slulimt ul if coup IS occupancis car.
y is a
hlfll'e flf 1'L'IIJI ha"IIIC'Sn Ill 1eIIi,i% outdoor nutonvltice n•furliugnds and
::baxrnund
te
rir,l nn usinlf fixed dispensing c ifl of
plidlly, undc"t "*high R'
:N:,• lauds by n ehl,cd "y,
::crvicrs Ccurnlpy rrquno(d I,, bill,or Im eds may Jl'•n°IaL!r The. :...:.
v-•hiclrs and rldfillinR
Luiblil.K run,i:a, of n sales office \cheer automotive arw•s:nrie, and
y parlcn{fell nuUnnulive supplILI um)• be kc,u or
d;.•playrd. It mny also
lie srn'ices are rendered.
I llr it'll. OIIL' 1-1 nUll'l` F1'n'Ire hlty5 III N'tlll'I- \'chicle mach -La IUhI'il':Itlell
I rhall hove no cc:,ar or bay"
•u1J minor replaceulcltl, nJjuHtment aro P:
An uuUnnutiv,: service "n Iun building „ are continual-;: vmtilnteJ.
nu•nl, hul w❑>' hnvl• opru pits If such P" •1 h • l f T;• I." I-- Fireproof:
An auUnnnli re ser,W.• slaliun but Ill mllenvy Timber; 'I'yp" I\'—\,-n•
_I:I;'r.I(e,wice: 'I'Ype ur 'l'vpv Yl—%v-ud I:"
Combu."Oblc Type �'—Ordinary:
I It, r •,r puml„ sir, i Iv of mint
ill) C:m'-pir, I'll-] their <uPle
1 1 busliblc matrri:J., �euuLhI"". fin! 'alanlre•v I n,f r -itr•, 'n•
i J cunslrurl inn providing .,, 1„ r•lpahl�..
eAll equipment lil,-'I;. t
li
of ilfliuc vapor' h•mn heal, sp:ul:,, m' nprr
I
If rv.t
located It I -:Id A feet ub„cc the flora•, r hr 'nml.'
-•u�lo,.,l I) uuu.cul-Ilm,tible couslru, tine or rvro"rn: 1
I L--i
s
GREATER CLERMONT CIiAMBER OF COMMERCE
Jmhml civic di dimrium
v, o, m,. nt 1'hm Oel•IIDI
eet.tele
Clermont, 1+'lorkht :12711
0'
1L/\� Decemhcr• 12, 1975
�)je R 1V C�F1r,� 191�
City 017171cials
c/o Bob Hopkins
City Ilall
Clermont, Florida
Dear City Officials:
The Creator Clermont Area Chamber of Commerce wishes
to express its appreciation for the cooperating and
participation that the City of Clermont gave :for
our Christmas Festivities.
We realize that it is a great deal of extra work
for Chief Tyndall and his force and also for Bob
Smythe and the city crew. we appreciate their cheer-
ful cooperation.
It is worth all of the work and effort that it takes
to make the Christmas Season more meaningful for so
many people.
Sincerely,
L,.
(Mrs.) Ella Mae Sheldon, Secretary
I t t t &
=.rV
c�nr«nr m. w•�da•. n«r
Ynor•mond noon R.W.
Home of the
CITRUS TOWIDR
11 Ci l;y Counci l
1:AM: City Manager
SUBJECT: FMIIA Audit 1975
DATI".: December 11,
As Councluditos
executedibyis aware,Greenlee,FlPau1IIA 4J&uF�rnas and the Citnot apove tileysincer'it diden�otni
conform to their recommended format.
ned
tile
new Attached
agreementnmorercicoselly folnt loes7red and tile reconmendedhformat.is r auditor.
The
Council authorization for the mayor to sign the agreement is requested.
1i.'M. He ins
Attachment
cc: City Clerk w/attachment Agenda 12/16/75
City Attorney w/attachment
Finance Director w/attachment
"" 8
RECEIVEDC197E
u, .I I,�n• n,m,l•a �. ,r nn. n•, sass,,,, I, ,„ .nl�n�., I,n. ,�n n
MI MIQr
��.,.�I,��,,.,. .I htrenlb,.l• S, In7i
,. �, .I,I, ., ., nomn.. •.n„,n rn
CII'V nl !'1• tan It
m I.I , 'rich
RE,: Auditing For Fat'mrI'll Homo A'.lull.nisLrOI iou
Cent l euu•n;
IJa h;lv, •oad Cho FIIA paugthleL dnC,'d September, 1971, onitillc•d I11nsLrucclons
111tIL'pold I. CvI,tII'1o1 public Accuuu1:11,1s ❑nd I.Irensull I'ublIc Acc•nnnLnt)L:; Prl'-
trnling Ali,:Ics of Fnruu•r:: IIun7Lr AdminisI.rotIon harrowers aI Gr;l Iitvs.II In rc;tords
to tirlt doc•uill" L Wr pl'UpU;a` Ilu' Ia110WIIt)', :y;rr, 1( fur yule' ranr:idolaLiun:
1 We wiIt eyaulinc the accounts told records uli Lho City ill' Clermont, Florida, in- -
sainv as t -"„y me I".Intnd to :Iudi L1ng requirement, of L'ho 1,11A, :I:: of such dates as
y b togni fuel by Gle c I rCLIsI,Lances, in aCCOrdaltC L' wi Lll generally ;u cc•pCed auditing..
.SI-MIdtlydS :Ind Lho appli.c;lble auditing +ntd reporting t•equiremeltes of Lhc Farmers
Ilome AdministrlLion, We will ordinarily perform most of the necessary Losts during
nor annual audit, or Burin), interim work related hereto, buL certain c,*Lr;l pill-
: hires ;lu•I rrp0111np, I'rqui rrmrnl :; air oitlint•d III Ihr FIIA doc•unlonl rr ferl•eJ t„ in
I prr,:rdin!', pai.igroph, and ehrnr wo will 'It' in ron'lunetiun witll, ul lotlowing uln'
,gulal• audit wovk, r•r :IL Such ol4et' Limos ar; required report's Lo Lhr FIIA may (Ile -
pit I* I ing requl rcm, nis dill Il-r for Vim, atluuoI audit :nld Iht• MIA .'Ivdit
wi l l of IexIm Ild our r, y;u tar rcporL to iw lull• VITA r. yl: I r, :n.!, r
tit acid itirma'. report Iucorporntiilg thv FIIA regllir.nu`nLs. -
'i ;Jr ai V perform Cho nudIt in your office, altlough. cortain parl-S Of the audit
;II i"Its w ", .1," mr•1 it !;ab l,•, It I' Ite.,•i nF.II-V I" ur:. We ..
,.,.; bo;'in "i: n••I later U':Ili Lllirl.y day:. Iulluwilp, y,.uc IIOLiIi,:;IIWll I:a uo t'.'dlt.
rI•.I.IV !•n- aa,lil
I Ill, a,III Ic1ivr• Il" Iegnilo,l repu,lr lu v,nll ullirl o,ilhjn ci::l d:rl:a [..Ilowirlg
Intl ll i,I) IIII II L I o lli-11 ill 1'14' 1) l'rtt•t1 1111, !I. I I'; !',I:Ipil, Ill, II•!::; l':: I I•'''I'll i II:I I y '.I IL"IIIII-
Iit. i•:. wll id❑ r (111i re n delay. :;hull I nnrh r i rrumr.l.31" es ;n'i,;,-, wr will ;ill - .
vist• ynll .11 +nt-early da L, . We wit1. dot ivel' t'npir!: al all :IudiL ad,ju:I ulollt r: .Ind .,I '.n•1'
-Ari,•s to-. •toil, advisable`. for your submission la the FIIA.
'I'h,.• Lacy will hake' awlilabi,. to us all books, records, minutes, I110S and Other
dlcum,•nl::: n.cess;lry fur the snLiactory conlpl,•Liou ill I.he audit.
City of Ciorsutst
��lolamml, I'lorlda
cvnth: l• i, 1975
RIP,. .'
t, We wlII oi•tkr avalllable our work papers, or corlll•Icd cuplou ihvro„I', to Life
FIIA, upon Ll:olr rcqucat.
7 We will not II'y you and I:ho FIIA promptly "pun dlacnvcry of am: Irrultul:lrity
devntad by us to ho of n uvu:L•l Inl nature,
8 Wr wlII bill you ;It our regular rates In rl'fec•t at. the time our work Is com-
pleted and i•Ither Include the oxLra I'IIA-required work In your regul:n• bill or state
it separaLt,IV 111 an equitable nlaulivr. Ikea"!" many of she tests required are per_
formed durlult our regular ex;milnatlon anytmty, it is not possible to st:lt., an csti-
mst'" total fee In ally utunninftful way of Lhla cline. Upon your ragacst, ;tad prior
ar dirlul! our w,:rlc Inc any apeolal roperC rryul.r:d by tJ. makeb: glad Lo
III)��stlmnl.� fill'such special report. Out*;nulllfnt; :;cry. i.,..�. I ,r veer last year
were billed to you III tile amount of $51930.00. W0 would expect sur.iewhat of a small
Increase In CLlnv required to catnplcte your 1970 ill;cnl. year audit because 01' the
FIIA-financed project, it' all. other City acCiviLy remained at LLs 1975 f[scal year
level, in addition, special auditing and reporting requirements 01" the FIIA, we be
licve, will Increase our tinio sumewill L, Wo heIIeve these tile reases will. be minor,
:nd any such Lintu wit be hilted in the sonic manner as your regular audit. Rates in
effect atthe nt•esent prior to beginning yrnnrf.tne nro. ns follows; we Wfll 110tfly you if any rhnngo in rates
work;
Pit rtnrr $25.00
Ih"of'ssi,Jill l St:tfl' $16.00.' -
-
ClrrIcrll ; 'i.00
Out -Of -Pocket Expense's AcLU;tl
9 In case any unusual circumstances Cot"❑ Lu eor aUvIlLi.on which would materially
Increase Lhc cost nf' our examination, those will be broughC Co your attention at an
early dote. We will proceed with any such extra procedures only with your express
consent, howevar.
10 In several instances the FIIA document requires disclosure of information to the
Farmers dome Administration which is of o confidential nature, disclosure of which
..eel the Ci. Ly's c•xprc.v-s permission coast ituto::;t violat loll n'
and Florid.i I.iw. ^" i^nol oth its
Y,nn- pe rntfs:'r r tr, make suchsigna-
Lut•e un Lhe espy of thin. Ire Ler ru turned Lo us.
CREEN1.1iE, PALII. & FURNAS
APPROVED: CITY OF CIAMMONT
BY
AuthOrired Signntw•o
If
"trot alov�',I PleasC IC!Luuslknow. `t140 Ilsvec,Cakent[h,,•Libertyt.0ftsignln'igCle propossedE t +;reemeul in rase it is :;atisfartory Willi You.
Yawl':; v:•t•y truly,
itlth:I;FII,IiE, PAIII. P. PIIIttIAS
TO: City council
FROM: City Manager
SUBJECT: Tent Crusade
DATE: December 16, 1975
totbef�metiinainemo order toted use0actentrfor,1975 publicregarding assembly asrequirements
the
Southern Standard Building Code.
it is ct to
buildingcclodended that c nditionspandVal be paymentrofted thes$16e00 licenseithe
fi„
'R`M.
cc: City Clerk w/attachment
Building Official w/attachment
TO: CITY MANAGER
FROM: HUIL.DING OFFICIAL
SUBJECT: Rlii.'LGTOUS CRUSADE.
HATE; DECEhIISlilt 16, 1975
Pnrtic.ulara and requirements to conform to Nouthern Standard Bui dlni;
Codc and Ilntlonal Fire Protection Asnoriatlun :in adopted by tho 'I::y
of Clermont, Florida "TENTS FOR PUBLIC ASSEMIII,Y".
AL1 Asl+cmbl. Occu aneiea:
Shall front on at lcnat one public street or public place.
ISxlts.i AtranBemenL:
Egress shall be provided at a maximum distance of travel L•iom
the remotest paint of 100 lineal feet.
Aisles and Sentin :
Every aisle shall lend to an exit or to a cross aisle running
pnrnllcl to the seats and leading directly to an exit, at a minimum
of 36 Inches at its narrowest point increasing III inches every Five (5)
feet of length.
Scats shall be so placed as to be in a radius of thirty (30) Inches
back to back and eighteen (18) 'inches in width, and a maximum or twenty
(20) rows of seats between cross aisles. All exits shall be kept free
and clear of obstructions while the tent is occupied by the public.
Ground within and adjacent to tents shall be cleared of all. gra,s,
underbrush or similar fire hazards.
Illumination:
Installed according to National Electriral Code by duly licensed
Electrical. contractors.
Tents for public assembly:
We are in receipt of Certificate of Flame Resistance issuer: by
Excel I.a FabrLc Finishers, Inc., RA-246.
Recommendation for approval by Council subject to the aforementioned
conditions.
L.ocntion of site to be selected and approved.
Time period and dates provided.
Arrangements for traffic control local Police Department.
Harvey Nagol
TO: City Council
FROM: City Manager
SUBJECT: Pension Plan Annual Accountings
DATE: December 12, 1975
At the Council meeting on October 21, 1975 it was decided that the
annuheldaas soonnasof the possibleuncil and followingthe receiption of thestrustdofficer�'be s
annual report.
Attached is the report from the Sun First National Bank of Leesburg
for the period September 30, 1974 to September 30, 1975,
It is requested that Council consider the date for the meeting.
Attachment
CC: City Clerk w/attachment Agenda 12/-6/75
Finance Director w/attachment
t '
SIRI h'1115'I'-.NATfON;AI, nnN1:.,01.-I'
f;itjRG
MauilrT. FAE(.uTryh;
CITY or., CLEPW)NT LMPIf)'nCi".1 PhTIS'IOM
11WI 'PI U;'I' ACCOUNT
NO _ 'I'A 490
crr•rr•,Ivr., rr,lrr��tr;rs-rlrrD
till tIMAItY
�� _ -��
h1AftY.h:'C VAllif; DA'CR
_,.._____.�__.___...,��.--------hS'l'TrIA'I'r•:0
DESC[CLI''I'ION —
TNCO141
BOO:j- VAI,Ull,
--VAI,IiI:m___
7 'ffiUS'L'—�
BONDS:
1,1r,7.r�0
r
].r�,1147..i0
17.,U1H.75
18.402
CORPORATE------------------------
MUNICIPAL------------------------
300.00
5,000.00
4,893.75
7.62%
COVERMMEN'l'-----------------------
. ].1_)31r2—
---- ---
STOCK:
120.00
5,258.75
3,OSG.25
4.76%
PREFP.RRGD------------- --^ _______
1,240.60
43,6G5.13
34,43L.50
53.fi1%
COMMON---------------------- ----
,3ri8'Cil—
R 9'
—37.4U7.7'1
837'k
{
I
ACCOUNTS RECEIVABLE-------------------
NOTES RECEIVABLE---------------------
MORTGAGES----------'-----------------
I
REAL ESTATE-------------------------
526.16
10,022.19
10,022.19
15.61-
SAVINGS----------------------------
SUNDRY-------------------------- ---
PRINCIPAL CASH------------------------
;
3,432.26
79,133.57
64,222.A4
100.002 -
TOTAL--------- —
-
INCOME CASH $
244.69
GROSS YIELD ON BOOR VALUE
4.34'
GROSS YIELD ON MARKET VALUE
5.34%
DATE SECURITIES VALUED: September 30, 1975
September 30, 1975
ASSETS HELD AS OF:
i
TJRI F[I)'i'P,,,IgI ),mm, W-I& QP 1•I;( ill!1m,
TIt118't' 1I%CCU'rLVE OQ!01t'1TE,[: Rr;UrE,!1
CITY (16' C1.1<11tY)M[' 1.74PrL)YNI'S P12111TON P1nN
la]11li.1Y1.:iIU:J_ �. �.. _ _ ncc��u1;T t;U.T
_ _.WILT.
_{9!
r�
�..
_��.-.
-•-�
_ -_
P,t,rRIAT®0
IIARKL:T
HARKET VA1LUUR RA'r'A
TS
DESCRIPTION
I[;COSII: _
ROOK VALUE,
11I:[Cii
VLI,UC
% YLRIJ)
7. TRUST
Qu7 i tlo.ur. Co. - 1nt Mtrjc
.
9.48?
G..1G2
7 1/2. dun 10/1/2001
375.00
5,000.00
79.1.25
r r
3,956.25
W.rA ;;Lnki.rrj Fund IaCb.
9.941
6.581
8.403 duo 3..1/L5/95
42.0.00
4,975.00
�.
114.50
,
4,22,.00
:d
Tan i Florida Eloc.Co.
1st Mtge. Bonds
9.97%
5.66%
7 1/42 duo 12/l/98
362.50
5 21?..50
72.75
3�637,50
J.1,818.Y5
,1ST G
1`,,i�f% �0
•1 Federal I ind Lladai
7.60`E due 4/20/78 380.00 51000.00 97.875 4,893.75 7.77% 7.62%
380.00 5,000.00 4,ffi.75 7.7751 7.62%
5 Norton Sircnjnc. Cum -A. 120.130 5,258.75 40.75 3,056.25 3.93% 4.76E
120.00 5,258.15 3,056.'5 3.93`6 4.76%
00 ncrns.Tel. & Tel.Co. 340.00 4,662.77 •15.875 4,587.50 7.41% 7.15%
00 Chubb Corp. 140.00 4,695.13 31.625 3,162.50 4.43% 4.92%
17 Inter.Business Machines . 119.00 5,505.89 188.25 3,200.25 3.72% 4.98%
30 Kraftco Corp. 249.60 5,812.64 36.375 4,728.75 5.289j 7.36`E
00 S.S.- Kresge Co. 24.00 4,158.90 29.75 2,975.00 .81% 4.63E
40 Phillips Petroleum Co. 224.00 4,092.Ll 57.875 8,102.50 2.76% 12.62%.,
25 Tropicana Prod. 25.00 5,L°4.62 20.75 2,593.75 .96% 4.04%
00 Warms -Lambert 92.00 3,851.62 32.00 3,200.00 2.88% 4.98%
35 Xerox 35.00 5,691.25 53.75 1,881 '25 1'.86%• 2.93%
. -3 I I- c 11n
th
Savings d.Sa R& Ln. sin.
First Fed.Say. & L.n.Assn.
of Lake Co. 526.16 10
-0-
022.19 1 5.25%
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NUNIC[PAI: ------ J55.50 11,905.00
11,84fi.B8
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18.11'h
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PREFERRED------------------------
_
----
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ACCOUN'TS RECEIVABLE --------'-""'
:TOTES RECEIVABLE----------------------
MURTCACES-----------------------------
REAL ESTATE----------------'-----------
179.29 3,319.90
3,319.90
21.892
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SAVINGS----------"'---'-'-
SU\'DRY------------------ --------------
PRItICIPAL CASH ------------------------
1,129'79 115,7.24.90
15,166.78
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TOTAL----------'
INCOME CASH $ 7.42-
CROSS YIELD ON BOOK VALUE
CROSS YIELD ON M-kRKET VALUE 7.45"
DATE SECURITIES VALUED: September 30, 1975
ASSETS HELD AS OF: September 30, 1975
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LINTS RECEIVABLE------------------
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ESTATE-----`-'------------
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PRINCIPAL
359.27 1 6,843.12
2,533.77 134,863.12
$ 418.33
INCOME CASH 7.27%
CROSS YIELD ON BOOK VALUE 7 48%
CROSS YIELD ON MARKET VALUE
September 30, 1975
OSSECURITIES VALUED: Septerrber 30, 1975
ASSETS HELD AS OF:
6,843.12 20.2'."
33,852.50 100.00E
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l0,OG2.,0 '
OG.625
9,662.50
•7,61%
28.541
;S1 Frlsal Dlal•1.Ntge.Aaan-
7.05% due 3/1.0/81
705.00
9,968.75 _
)2.875
9,2'17.5p _
7.591
27.44%
-7T7j-
.174.5U
2a,020.00
7.7.�ra
8.05R
11%I. J: ,
a" Savings Account No.'011-
0001870 wi_. Frceclan
224.33
4,272.86
4,272.86
5.25%
12.62%
Federal of :z-?a
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. .
26132 with F:rst Fed-Sav
134.94
2,570.2G
2,570.26
5.252
7.59%
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359.27
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7/ I W o flab Pl a1 • Qlnnnnnt, flandn N111 • Phonu; (OQd) 394.3141
Uorember 11, 1975
To The Honorable Mayor and City Council
City of Clermont
Clermont, Florida 32711
(!oilt1enlon:
Chapter 10.510(4) of the Rules of the Auditor General of the : tate of
Flol the city
andrida requiies that concurrently file allseparatee auitorreportfileaclontaining his audit rt t auditlonments.
Chapter 10.510(5) of the Rules of the Auditor General of the State of
Flotherida auditor'usres that the chief comments, includingxecutive correctiveficer action toond in be taken.
to
III
In a letter dated November 3, 1975, Mr. J. II. Greenlee of Greenlee, Paul
and Furnas submitted his audit comments in accordance with the requirements
of Chapter 10.510(4) of the Rules.
The following statement of explanation is in response to Mr. 7reenlee's
comments.
Auditor's Comments
The city was in violation of several covenants with its bondholders, as
noted in our audit report of September 30, 1975.
planation
The auditor pointed out that expenditures may not exceed the budget by
more than ten per centum (10%) unless the city adopts a resolution
approving such expenditures, which resolution must be based upon a written
finding by the general manager that such expenditure is necessary.
In response, our budget document provides for a contingency line item.
Rather than code expenditures in excess of ten per centum (10%) to the
contingency line item, we charge expenditures to the specific line item
as appropriate in order to maintain the integrity of the budget document
as a guide and indicator for management. So as to satisfy the bond
ordinance to a greater degree, we will adjust all overrun line items
by Resolution prior to the end of the fiscal year.
FLORIDA'S FINEST INLAND RESORT -RESIDENTIAL COMMUNITY
December 11, 1976
To the Honorable Mayor and City Council
it should be
commentslbylons" uititioned the bonaholder,,�y tile auditor have
No other comments are deemed necessary.
SinG GCl, �,�
rr o�er�Hopki s
City Manager
RM11: and
cc: J. H. Greenlee, CPA
Ernest Ellison, Auditor General
F. Wallace DeDier, Finance Director
Dolores W. Carroll, City Clerk
rNMI�I�i�N�Ii• r'•1/i'N'NNIINIJ
I •. PURR P U, RUR Yr R U RUI Y(J.
MU,�NI PP'r A, ILII I.IUA RI . [V/TIN. lLUNiUAI Y/TSR Lt r. ILn N;U'Ri1111
I rr till RTOU IYRYI R,r ,I,LI rYO.� +.t
ul MP[rl.
rl UrrIr ULRR. Irr l.♦
uulum. IAw, aPI,A Clarmon t, I'Ior ida . nucAN uamuira
WILIIAMa IUnlUn. c. .0
I• ;luvcmbcr {, 19/5 run��vulluc. couni
un
UUNUtMY • N1I1111A/. C I A
—�• ri I hill VlM Uv
Ir w hrIRPIAPU, C I A
c LrrTrviRU IU RI.I< AC4'nU NTY NTA
, rOR il/Rll
To Th,• llonorabla Player
and City Connell
City of Clermont, Florida
Gentlemen:
This report contains nor comments as required by :hap. 10.510(4) of rile (roles
of His Auditor Geucral of the State of Florida relati-I to our last audit Id the
City of Clermont.
Paragraphs 1, 4, 5 and 9 of Chap. 10.510(4) of tha Rules refer to "Irregulari—
ties and illegal expend i Cures. l l The City wen Lu vil+latlon 'If several c"', cuaots
wlth its bondholders, as noted in our audit report or Septomber 30, 1975. Otucr than
these, our audit disclosed no items needing comment under these. paragraphs.
Paragraphs G and 8 of Chap. 10.510(4) of tho Itulos refer to "improper or inado-
quaLr ac,- unting procedul•es" and "failure to propo.rly record flnaucial rr.ntsa,timig. l
During, Lhu course of an audit IL is not unusual to mole ad jusCmenls to tLr nccouu I.S.
A number of such adjustments have been madr to v.uriou:; of your accounts, .ind in sonu'
instances, transactions for Lhe whole period have hren recorded i.n alju:•tmcnt forms.
All taterial. adjustments will be furnished to your c•+IlptrolIUY nod will i,c the only
adjustments nodded, in our opinion. Other than i!les,• adjustments, we fot:nd no need to
commrnt under tneso paragraphs.
Paragraph 3 of Chap. 10.510(4) of the Rules asps for I lrecummend.1tiol•.., tT imp'l'ovo
the ❑unicipality,s present accounting procedures anti internal control.tenc•ralltrrlatir.•
re -
Bard we note that not all of the provisions of the ;<ules of the Auditor f,
to State -Owned 'tangible Personal Property have been c,+mplied with. he understand that
compliance will be accomplished in the near future.
Paragraph 7 of Chap. 10.510(4) of the Rules refers to "faflLIM to clmply l4't!i tilt•
plan of duties and responsibilities adopted by tile nnmicipality." The t,'st for any such
compliance did not fall within the scope of our audit and we cannot comment on this
paragraph.
I•o'1•,,,. I',,nornhlr' SLlynt
and City Connell
City n( Clermont, I'lnridn
pnfle 2
rc,,mcnr of rh' I'Innncl+tl
and Planar, with tbet11ltnredr`Inndl It: wars
Pnraernph 10 '+I Chnl', lit,tillt('i'I ••I Chc Lnlnn relorn [.o afS
r[ wt1 no cnuq,le[cd by the time thta rcp„rt wan p "I
yeporC fllyd With the Dopnrlouatl ,l It., ulti nB ,nt•C.
financial rI•p
[herefrrc nn[ pnnetlhlc e„ toxt Lt Car ngraumeitt with the nnr C report.
]r Is our q,inion that no cammunta other than than„ ntade above nre necdo,l it,
this
report.
yours very truly,
CRlilit9.lili, PAUL & CURMA5
14
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Ccr[' 1 d Public Account t
IIJ(C/ ib