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01-20-1976 Supporting DocumentsM IN UTES NY 1233 REGULAR MECTIMG A Regular Meeting of the City Council of the City of Clermont was held in the Council Chambers on Tuesday, January 20, 1970, The meeting was called to order at 7:30 P. M. by Mayor Claude E. Smoak, Jr., with the following members present: Councilmen Blackburn, Schroedel and Byrd. Other officials present were: City Manager Hopkins, City Attorney Baird, City Clerk Carroll, Director of Community Services Smythe, and Chief of Police Tyndal, Others present were: Mr. & Mrs. W. 0. Boone, and the Messrs. Czech, Fleming and Beals. The Invocation was given by Councilman Byrd, followed by repeating of the Pledge of Allegiance in unison by those present. The Minutes of the Meeting held January 13, 1976 were approved as written. City Manager Hopkins submitted his report, and a copv is attached hereto. City Manager Hopkins reported he had contacted Mr. James Faris of the Airport Committee with regards status of the committee, and had been advised there had been little concerted effort on the part of the committee this past year, but there was still interest in the community for an airport, and as soon as he had opportunity to develop information that would be of value to Council, he would be happy to appear and report to them. Mayor Smoak reported as follows: That in order to be recognized by the federal government as an official bi-centennial community, it was necessary that a bi- centennial committee of the city be appointed, whereupon he made the following appointments to coordinate the activities that are already being planned for the "Stand Up For America Day" on May 1st: Mrs. Pat Grant, Chairperson, and members Edith Sargent, Bobbi Dean, Tommy Lee Wootson, Dick Harris and Councilman Blackburn; that with regards the Town Hall Meeting to be held on Friday, February 6th at 8:00 P. M. in Jenkins Auditorium, there would be a workshop session called in the near future to review the agenda for the meeting; That in his discussions with several members of the community, it had been the consensus that public recognition was due Robert M. Hopkins for his efforts and service afforded while serving as City Manager, and suggested that an "Open House" be held to honor Mr. and Mrs. Hopkins immediately following the Town Hall Meeting. Council was in full agreemtn with the suggestion, and it was so declared: That he would remind Council of the League of Cities meeting to be held in Leesburg on Wednesday, January 21st with Mayor Carl Langford of Orlando to be the guest speaker; That he would remind Council of the State League of Cities Pre -Legislative Hearings to be held in Tampa on March 1st and 2nd, and that reservations should be reported to the City Clerk as soon as possible; That with regards the city's grant application to the Department of Parks and Recreation in early 1974, he had received communication the grant had been denied due to lack of funds; That in pursuing the matter further, he had obtained a proposal from Wise Marine Construction, Inc. for a concrete pier at Jaycee Beach in the amount of $33,560.00; That in conjunction with the Lake County Planning Department, he had appeared before the Lake County Commission an January 12th with the proposal and inquired of financial assistance to construct the pier through a program that is paid for primarily by boat registration fees; That the Commission had accepted the proposal as submitted by the Planning Department and adopted a Resolution in support of a grant in the amount of $25,170.00; That final approval would have to be obtained from the State prior to receiving funds, and that if it be the desire of Council, it would be necessary that he be authorized to communicate with the Planning Department in advising that the city does agree to , the program of funding and will match the necessary funds as indicated by the , �- Planning Department in the amount of $8,930.00, if further purusit to the state 6 is desired. Motion was made by Councilman Schroedel, seconded by Councilman Blackburn and carried that Mayor Smoak be authorized to proceed as mentioned. That following many meetings and discussions with the various pollution control regulatory agencies as to the city's position at present and what the intentions were for the future in the adequate disposal of effluent, a variance had been extended until the latter part of June or first part of July; That various methods and procedures had been discussed that might be followed in terms of effluent MINU M'S m) 1234 madly aslonelialternatives. . That il discussions hadlnbeen holdtWith Ithenot wners of this property and hopefully have developed an agreement whereby the city could use some of this property for effluent disposal subject to the terms of whother or not would sorvo earseffluent disposal; That the ttment ofEvionmntalRegulationhdome timeago contendedthmost acceptable method for effluent disposal was by spray irrigation, and that Council at that tie pula rchse authorizedhe neer to o a theliminary estimatedncapitaltion n cost submitted by them had been $840,000; That the city at that time applied for funding through EPA which has not been received todate; That during discussions for possible land sites, he had suggested a 30 acre totally enclosed marsh located 1.2 miles north of the existing facility which has received considerably better response for a suitable site by the Lake County Pollution Control Board today than in the past, and that working toward that end, City Manager Hopkins had met with the owners of the nronerty, Inland Grove Corporation, to discuss terms of a long term lease and he desiralto present it for Council's consideration; That this preliminary lease agreement was not binding on either party, but actuamightlly an pursueifurthernt to stepscxprs that maynbention of necessaryhtoptakeeatithisder time;aand, city That finally he would strenously recommend to Council that approval be granted for him to sign this preliminary agreement with Inland Groves Corporation and that City Manager Hopkins be authorized to proceed with Lake County in investigating the site, for report back to Council. Motion was made by Councilman Blackburn, seconded by Councilman Schroedel and carried that the recommendation of the Mayor be accepted. Councilman Byrd inquired if it be a matter of requirement to have an audit of the city's books upon a change in the administrative head. Former Controller of the City, John Fleming, advised there was no requirement for such that he was aware of, but that in all fairness to the City Manager whose resignation shall become effective February 6th, he would recommend that a cash audit only, be made. City Manager Hopkins was requested to contact the city's auditors with regards a cost estimate for such. With regards the innmediate offering and service of former controller Mr. Fleming in the several hours spent in bringing the city's books up todate following the illness and subsequent resignation of Finance Director DeDier, he was requested to submit an invoice for his services and Mr. Hopkins was authorized to make payment. With regards the appointments to the city's plumbing board which had been postponed pending contact and recomrendation of Building official Nagel, City Manager Hopkins advised the following named had been recommended. Bill Lawson, Eugene Forehand, and Building Official Nagel. Motion was made ^bv�Councilman Byrd, seecondedtby —pniri and With regards permission for use of Bishop Field on which to hold a circus sponsored by the local Jaycee Organization, it was determined that a formal presentation be made at the next regular meeting, and that City Manager Hopkins submit the stipulations as were required previously for circuses held there. Mayor Smoak made the following appointments to committees, as had been deferred at the last meeting: Tom Dougherty to appointment on the Lakes Improvement Committee, and Charles B. Beals to appoint as a voting member on the "208" Committee. Following receipt of approval from Mrs. Emogene Stegall, Supervisor of Elections, for the city to hold a Special Election for council member to Group 1 in conjunction with the Presidential Primary to be held on March 9th, motion was made b Councilman With regards the Employment oreaared on January 13th, in MINUTES of the City Atto The meeting was adjourned by Mayor Smoak at 9:00 P. M. (D" D,n,,,,, 1 11 / - Dolores W. Carroll, CLy CTerk 7 N4 1235 as authorized to be C� C au Smoak, Jr., ayor CITY MANAGER'S REPORT January 20, 1976 Finance Director This is to advise that Mr. F. Wallace DeDier has resigned as the city's finance director. (Letter of resignation attached). In view of my pending resignation on February 6, 1976 it is recommended that a search for a full time replacement be deferred until my successor is named. It is further recommended that Mr. George Williams of Clermont who is a C.P.A. be named as the interim finance director on a part time basis at a compensation rate of $100 pr week. Mr. Williams will devote a minimum of a hours per week at City Hall and attend City Council meetings. Attached is Mr. Williams' educational and experience resume. Annual Financial Report - 1975 According to state law, the city must submit a comprehensive annual report 1 for fiscal 1974-75 to the state comptroller by December 29, 1975. 1 The finance director failed to submit this important report by the deadline. This is to advise that I have authorized Greenlee, Paul and Furnas to complete ( the report as required. Estimated Cost: $100.00. The report will be ready for submission this week. Water & Sewer Improvements The pre- construction conference of the upcoming water and sewer improvements has been scheduled for 2 P. M. Monday, February 2, 1976 in the City Manager's i office. The purpose of the meeting is to coordinate the involvement of the city, the engineers, the contractors and the utility companies. The planned date for commencement of construction is Monday, February 9. llmoH"o i n s Rr:SUME George Wi11-lams EDUCATIONAL BACKGROUND Graduated Ft. Myers, Florida, High School (1963) Attended University of Tennessee Graduated Florida Atlantic University of Boca Raton (1970) B. S. Degree - Accounting Florida C. P. A. EXPERIENCE During college years: Broadcast engineer, Internal Auditor for Private Hospital 1970-72 Arthur Anderson & Co. Senior Consultant For International CPA Firm based in Miami 1972-75 WPBJ: Controller and Station Manager For Miami Public Television Station 1975-Present: Leisure -Time Communications - Manage WWFL Radio and Financial Authority for Four Station Radio Group P. 0. 1)l 515 'i'svarnc, 5'lnri,:a da.r11:0ry 1.7, 197( Kr, kn'vrrt Lf. IfcpLinu C•lt I'Au�wer City cf C'Larnr•pt 1 T.oub:.aW Plaxs C1err,rnt, rlcri.9a Tt i.n vdW, .'.mq` rcgnt that 7 aubc.f :. iy renit7,nati., n a, V,f.' tino. Dun to my rm:act illiesn r,y Doctor ;,;a,, .lnfornrc' Tile thet Lt nil.l.':r, ae•t:tl•: );.faro T c.;nt rutttra tc rnr•lc rn a f1:11 time baeis. T h,,:; not b,.,tn Snnli.nv well rnr ,cc:a,•t.'. , ;,ut tboutht Z could •^ve,r6 ;.0 it. T sally w.ante:! in ,• :L „nd take :;n Lhn ohcl.nnvnc. 'rA nsid hc:,.d to ct-rr•y, ,, L rann: eyets.: n to c :in: idn •ni.th th.: futux o ^ . ' I. ,,m) •,^vole m ^at of �' ar,. • T 4-1". ta.a U;•v rr^t•re: f t�, City .:.r 1 cc on m anri b-)• ,�nvrt rc.r,[mm�nt, tl•�tr,. ie ^r r•ocn rcr a br„ak in thn c`a.in. T.t is oath thip C•r•,l.im, that T have co:do my dc,ciei.rn to r.t i -v. r rrxtt mi ' . 'mr; thxt it i•nn x-or. a nl,ir:.enu•c ;,rrhi.nE With '--u, t.34 City Ccurcil. and thn P,taff. i.tli Lest. ,.ir,'a+: n<, : n;•i-:ur:..l :;ucc +4 t•cu in -kr re, jai, Vary IInO. 7n¢rs, h/ 7 PRELIMINARY LRAGR ACl1R6MRNT Thin Agreement dated thin __day of .._..._� w, 1976, by and between INLAND CIIOVR,B CORPORATION, herohulftor ruferrod to an Lonnorn, and the City of Clornlont, it Munjelpal. Corporation, heralnnf.Lor ruforred to an Lessee. Whernnn, thn Lonnorn are the owners of a rorinin parcel of real property sltunto 1n Lake County, Florida, more partlrularly denrr1bod in Appendix "A", attached hereto, and Whernnn, the Lennee La desirous of ]ginning unid property for uno in the City of Clermont newer effluunt disposal system, assuming necessary engineering surveys i and governmental regnlntions deem the proposed one fensible, Now therefore the portion hereto agree an follown: 1. Lessor agrees to lense unid properly to Lennee for n period of 10 years, with tin option to renew raid ]ease for an additional 10 year period. 2. An consideration for sold lease_, Lennee agrees to pay to the Lessor the Ill y P/.'r sum of $250.00 per acreiin monthly insto.11mento for the initial 10 year period. If the option to renew the lease under paragraph #I. is exercised, the monthly rental per acre shall. be increased by 20%. 3. The subject property is estimated to cover 30-35 acres, more or less. At such time as a final Tease Agreement Is negotiated and executed, the Lessee shall have the properly surveyed at Lessee's expense by a certified land surveyor. 4. Lessor shallprovide the Lessee with nnresnary easements n!+ required by the final design specifications for the laying of pipe and other material necessary to carry out the purposes of this Agreement. Additionally, until such time as the final Lease Agreement is approved, Lessor grants to Lessee a license to allow re- quired engineering surveys to be conducted on the subject property. The Lessee agrees to indemnify the Lessor for any damages incurred as a result of the grant- ing of said easements and licenses. 5. The proposed sewer effluent disposal. system contemplates the construction of a dike surrounding the subject property. The Lessee agrees to remove said dike at the option of the Lessor at the termination of the Lease. 6. In the event the Lessee's construction of said dike necessitates the re- moval of citrus trees, the value of said trees, as established by an independent appraiser acceptable to both parties, will be paid by the Lessee. 7. In the event of an increase in the ad valorem taxes on the property which ® HOVIS AND DAIRD, ATTORNEYS AT LAW, 1 WESTGATE PLAZA DRIVE, CLERMONT, FLORIDA 32711 t'7 I can bo nttributnblo to tho physical connF.ruetion of tha prnpnnad Byntnm, the Lerman ngroe" to Indemnify the Lonnor for tho Incronno, and vice.-veron for nny deerenae. g. Tt: in tuulurutood by the Portion ghat t:hln 1.enn0 mid the prnponed uoo of nald property in no way evldencen an indlentlon by nithor party townrd ponslb a future annexation of thin property into the eurpuratc Limits of tilt, City of Clermont. I Any move towardo annoxntion will be conuidered on itn own murita , nutwiLhetnnding thin Icnne or the une of the property contemplated by the le"se. 9. rt is understood by the pnrtien that nt such time na the Proposed Ilse of this property for newer effluent dinponnl. i.a rcntricted by governmental ngencies or regulationn, Lila loane "hall. terminate. However, the Lvance agrees to maintain the lennc for 5 yenr Intervals, notwitlintnnding :Its rentricted ere during the 5 year period, caumlencing with the execution of the flnnl Leone. Agreement. �10. The Lennee agrees to indemnify and hold harmless the Lesnor for a , damm- as 41 incurred by the Lessor as a result of the Lessee's proponcd use, of the I)roperty . as a sewer effluent disposal site. II. It is understood and agreed by the parties hereto that thin Preliminary Lease Agreement is not binding on the parties hereto. This is an expression of the agreement of the parties In order that the Lessee may Lake steps to determine If the pruposed use of the property is feasible from an economic and engineering - vl-'w, and II' the proposed unu would be aeceptod by affected governmentala1;um les. AT I'EST: Secretary ATTEST: li0L01tE5 W. CARROLL, City Clerk TNLAND GROVES CORPORATION CIiARLES M. POOL ii CITY 01' CLERMONT BY: ` CLAUDE E. SMOAK, JR. Mayor HOVIS AND OAIRD, ATTORNEYS AT LAW, 1 WESTDATE PLAZA DRIVE, CLERMONT, FLORIDA 72711 ;w= r - APPENDIX "A" A Pnrr.nl of lnnd lying in the SonchrnnL 1/4 of Section 14, 'rownnhlP 22.. South, Rnngo 25 EnnL, I,nkn County, Florida, ly- Ing, WPnL of Ilighwny 561-A and North of Lnko illawnthn, rovor- Ing 90-35 narnn, morn, or lann. SubJnrt to nurvoy.