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04-13-1976 Supporting Documents0 MINUTES N4 1269 REGULAR MEETING A Regular. Meeting of tho CiLy Council. of the City of Clermont was held in tl:o Cot" ei.]. Chambers on Tuesday, April 13, 1976. Thu meeting wait called to order, at 7:30 P.M. by Mayor Claude Ii. Smoak, Jr., with the following members present: Councilmen Beals, Byrd, Schroedel and Blackburn. Others officials present were: Acting City Manager Smythe, City Attorney Bnird, City Clark Carrol.l. and Chief of. I'ol.ico Tyndal. Others present were: Mesdames Grant & Asher, Mr. and Mrs. Eric Stasuk, and Messrs. Judy, Knowles, Czech, [Fleming and Cunningham. Mr. ,Jae Sanchez and Mr. & Mrs. George Dupes of the Sentinal/Star and the South Lake Press respectively, were also present. The invocation was given by Councilman Byrd, followed by repeating of the Pledge of Allegiance in unison by those present. The Minutes of the Regular Meeting held March 23, 1976 and of the Special. Meeting held March 30, 1976, were approved as written. Mrs. Pearl Asher, representative of the Tomoka Chapter of the Daughters of the Revolution, appeared before Council to seek permission for members of the Chapter to plant an oak tree on the northwest side of Center Lake in commemoration of the bi-centennial celebration. Motion was made by Councilman Blackburn, seconded by Councilman Schroedel and unanimously carried that this request be granted, and a site be furnished on the northwest side of Center Lake for planting of the bi-centennial tree. Mrs. Pat Grant, Chairwoman of the Clermont Bi-Centennial Committee, reported to Council that the Street Decoration Sub -Committee of the "Stand Up For America Day" celebration, proposed to decorate Montrose and adjoining streets with American flags and bunting for. the "Stand Up For America Day Parade", and she sought Council approval for purchase of the necessary flags and bunting from the funds allocated by Council to the Bi-Centennial Committee @ an estimated cost of $71.76. Motion was made by Councilman Blackburn, seconded by Councilman Schroedel and unanimously carried, that the Bi-Centennial Committee be granted authority to participate with the "Stand Up For America Day" celebration committee in the purchase of decorations not to exceed $100.00. Mrs. Grant further reported to Council that the Bi-Centennial Committee had received a request for youth in the area to paint murals depicting bi-centennial themes and permission to place them on various city properties. She thereupon introduced Rose and Eric Stasuk to Council, two of the desired participants. Mr. Stasuk advised Council he did not have a formal presentation to submit for consideration at this time, but a tenative proposal was to paint a mural on the city's water tower and place a portable mural on the side of Jenkins Auditorium. lie further advised that, at the convenience of Council, he would like to present a slide presentation of various mural scenes for Council's consideration. It was the suggestion of Mayor Smoak, and Council was in agreement, that Mr. Stasuk be placed on the agenda for the next regular meeting to be held on April 20th, at which time he would submit a formal presentation and present a brief slide demonstration. Mr. George Dupes, owner of the South Lake Press Building, appeared before Council with regards hooking the building up to the city's sanitary sewer system in a reasonable fashion. He advised that as editor of the South Lake Press, he had devoted numerous editorials and other columns in support of a sanitary system for the city prior to the matter having been accepted, and was still in favor of it, but was unable to connect the Press building to the system in a reasonable fashion due to the elevation of the col- lection line as opposed to the plumbing outlet of his building at a lower level. Mr. Dupes supported this position by advising that he had hired three different local licensed plumbers to investigate the matter of hooking up, and each one had advised that it could not be done in a reasonable manner due to the difference in the elevation, and that the most recent one had advised his recommendation would be to break through the foundation and the back wall, then cut off the pipe and hopefully connect, but that he would not submit a price for doing such inasmuch as it would be a most unreasonable cost to the property owner. Based on the information from the licensed plumbers, he did not feel the city had fulfilled its obligation to provide a sewer lateral to which he could have his building hooked up to in a reasonable manner, though his property had been assessed and he had paid the assessment. It was the opinion of Mr. Dupes that Council must have been in agreement MINUTES NV 1270 with thin at their meeting held on February 17th inasmuch as CLty Attorney Baird re- port ad he had been unable to obtaln an ciummont from the abutting property owner and thereupon recommended that the necessary condemnation proccedl.ogn be instigated, and, that it had been concunouu of Council that all alLernntiven be investigated flraL• and referred the matter. to Acting City Manager Smythe. Councilman Byrd advised he felt the sanitary sewer construction project in Clermont had been n very commendable one, that there had been problems during construction and he felt most of them had been solved, but he felt this wan one that had not, and that a determination should be made by Council. that it had not, whereupon he moved that it be a matter of policy by the City Council of the City of Clermont that service tins not been provided to the South Lake Press Building in a normal satisfactory manner. The motion was seconded by Councilman Blackburn and carried, with Mayor Smoak voting in the negative and advising his reason for voting that way is because it is possible, according to the words of the property owner, that the building could be hooked up to the existing collection line. It wan the opinion of Councilman Byrd that since it had been recognized there was tin existing problem in hooking the building up to the sewer line, there were various and several alternatives to pursue in order to resolve the problem, which lie felt should be instigated at this time, whereupon he moved "that the City Manager and the City Attorney be instructed to again approach the abutting property owner in an effort to obtain an easement across his property on the extreme eastern edge for a distance as short as possible and get the thing in city property at the earliest convenience, and/or, pursue any and all other alternatives in order to resolve the matter". The motion was seconded by Councilman Beals and carried with Mayor Smoak voting in the negative. It was the request of Mayor Smoak, and Council had no objection, that Acting City Manager Smythe and Director of Utilities Davis submit their estimates of cost for going through the foundation of the Press Building - removal of the fill dirt - tap -in to the one collection line and to stub it out at the end of the building - replace the fill dirt & put the wall back up, leaving enough contingency to be covered, for Council's consideration. Mr. Joseph H. Knowles appeared before Council in support of his request to establish a pest control business at 477 Highway # 50, a Cl Zone. Acting City Manager Smythe advised that the Planning and Zoning Commission had considered the matter at their meeting held on April 6th and it had been their determination that such business was not more obnoxious or detrimental than specified uses allowed in Cl zones and thereby unanimously recommended to Council that a pest control business be permitted in a Cl zone. Motion was made by Councilman Blackburn, seconded by Councilman Schroedel and carried that the recommendation of the Planning & Zoning Commission be accepted and Mr. Knowles be granted permission to utilize the property for a pest control business. Mayor Smoak and Councilman Beals voted in opposition to the motion inasmuch as such action set a precedent by which all like businesses would be allowed in all Cl zones of the city. Acting City Manager Smythe submitted his report both orally and written and a copy is attached hereto. With regards inquiry by Mr. Smythe as to Council's desire for ordering the plaque with the bi-centennial commemoration on it prior to official notification of the city's com- mittee acceptance, motion was made by Councilman Blackburn, seconded by Councilman Beals, and unanimously carried that Mr. Smythe be authorized to forward such order if notifi- cation of such approval has been received prior to the next regular meeting. City Attorney Baird reported that he would be meeting with representatives of Michaels- Stiggins, Inc. and Ardamann & Associates, Inc. and their respective Attorneys on April 14th with regards the Michaels-Stiggins litigation, and hopefully would have some dialogue to report at the next meeting. Mr. Baird reported on correspondence received from an Attorney representing the family of the person who had problems with the Clermont Police, resulting in his death, and he would be contacting the insurance carriers with regards the matter. MINUTES N11 1271 Mayor Smoak reported as foll.own: That Le and Mr. Smythe had appeared before tl:e Pal-- l.ution Control, Board on April 1.21:11 with rugnrdo a statue report on Lila latter agreement that hall been gencrated betwoon the City of Clermont and T.nland Craves Corporation Car the potential, line of the thirty acre march north of the newer collection plant, and that the Pollution Control hoard members seemed to he in a responsive mood to the action that the city has taken; That the Board had invited the City of Clermont to invite to Lire May meeting of the Board, Drs. Bailey and Zoltek of the University of Florida who have mnda a proposal to the city to study effluent disposal in the marsh systemn immediately adjacent to the city'[' treatment plant, and he would encourage that every member of Council attend the meeting also; That he had appeared thin date before the Board of County Commissioners an President of the Lnke County League of Cities, and at the Lengue's direction, to formally present a request that the Lake County budget for 176-'77 be broken down to reflect revenue sources from cition as opposed to genernl expenses to cities, and he felt their reaction had been very pos- itive and cooperative; ']'[lot Lila next quarterly meeting of the Lake County League of Cities would be held in Tavaren on Wednesday, April 218L at 7:00 P.M., and reservations should be reported to the City Clerk no later than Monday, April 19th. Councilman Schroedel, liaison representative to the Library Board, reported briefly on his attendance of their board meeting held on April 12th; That the Library shall be sponsoring the Orange Blossom Breakfast to be held on April 28th with Mrs. Sam Houck to be the speaker; That their fund drive had netted them approximately $2,000, and they had received $900 from the local Junior Womans Club sponsored "Love Your Library Day" celebration held recently. Councilman Schroedel advised that it had been brought to his attention that the residents of Edgewood and Orange hill Subdivisions were desirous of having cable tv service, but that the company had refused to service that area, and he inquired as to possible mandates in the city granted franchise regarding such matters. The matter was referred to City Attorney Baird for his investigation. Councilman Byrd reported the nets at the tennis courts were badly in need of replacement, and inquired of this possibility. Acting City Manager Smythe advised there were budgeted funds available, and he would take care of the matter. In a brief light vein of view, Councilman Byrd advised he had purchased the necessary permit for the beard which he is growing for the bi-centennial celebration, he had paid his annual sewer assessment payment prior to deadline, he had purchased the No. 1 dog tag from City Hall, and for the first time in many months he felt he was in excellent legal standing with the city! City Clerk Carroll reported on a request received from John Torrez for use of the Jenkins Auditorium in which to sponsor a dance on April 24, 1976. Motion was made by Councilman Blackburn, seconded by Councilman Beals and unanimously carried that the request be granted provided that all rules and regulations as pertains to dances held in the auditorium are met. Motion was made by Councilman Blackburn, seconded by Councilman Schroedel and unanimously carried, that the bills be paid. With regards appointments to the Planning and Zoning Commission, the following named were nominated for a two year term: Mr. Richard B. Williams Mr. Joseph H. Knowles Mayor Smoak requested a showing of hands for each of the nominees to determine the appoint- ment. City Clerk Carroll was instructed to let the record reflect that Joseph H. Knowles is appointed to membership on the Planning & Zoning Commission for a two year term. The following named were nominated to serve the remaining one year of a two year term, following the resignation of Mrs. Jane Wilkins: Mr. Richard B. Williams Mr. Joe Symmes Mr. Rufus Sullivan Mayor Smoak requested a showing of hands for each of the nominees to determine the appoint- ment. City Clerk Carroll was instructed to let the record reflect that Rufus Sullivan is appointed to membership on the Planning & Zoning Commission to fill the unexpired term of Mrs. Jane Wilkins. MINUTES M 1272 With rogurdo requirement by DER that It flow meter bo purchnaud for. the Seminole well, it wan the recommandntlon of. Acting C1ty Ulnnngor Smythe that it loll Sparling meter 0 a emit of $955.00 be purchnoad, that a change order. not bo executed, and that the Lnntnl- lotion be made by city crewo. Motion wan made be Councllmnn Schrocdel, ucconded by Councilman Blackburn and carried that thin recommendation be accepted. Councilman Byrd questioned the necensity of a flow meter, and voted in opposition to the motion. With regards recommendation of the city'❑ engineers that the pump and motor its hod been substituted by the contractor tit the Seminole Well be accepted, and change order number j two be executed for mime resulting :In it decrenne in the contract price of $2,923.00, motion was made by Councilman Schrocdel, ncconded by Councilman Blackburn and carried that this recommendation be accepted. Acting City Manager Smythe reported to Council that city maintenance of the access road lending to the alley located between DeSoto and Montrose Streets had been stopped upon determining on done private property without benefit of formal that it had been being agreement. lie further reported that it was presently in need of repair and he had received inquiry from the property owner as to the reason city maintenance had been discontinued inasmuch as there had been oral agreement several years ago that the city would maintain it 'an exchange for access to the city alley, otherwise dead-end, and he therefore asked direction from Council in the matter. It was consensus of Council that additional information was needed prior to consideration, such as amount of use by the city and/or public, estimated annual cost for maintenance, possible purchase and/or easement, etc. whereupon the matter was referred back to Mr. Smythe to obtain additional information and submit his recommendations to Council. with regards the determination made that a direct conflict exists in the existing Sign -- Ordinance as pertains to Off -Site Signs, recommendation was made by the Planning and Zoning Commission that the ordinance be amended as follows: Section 26-24 (2) (1) off Site Signs are prohibited in Shopping Centers and Multi -Use Building sites Section 26-24 (3) (b) To be omitted Motion was made by Councilman Byrd, seconded by Councilman Schrocdel and unanimously carried that City Attorney Baird be instructed to prepare the necessary amending ordi- nance for introduction at the next meeting. Acting City Manager Smythe submitted a current status report of city revenues as com- pared to a year ago which reflected an excellent condition existing and a favorable projection for the remainder of this fiscal year. Acting City Manager Smythe reported that he had made final inspection of the now aban- doned landfill that is under lease to the county, and found that they had met all the requirements as specified in the lease agreement, and would therefore recommend that Council act to release them .from the agreement. Motion was made by Councilman Blackburn, seconded by Councilman Byrd and unanimously carried that this recommendation be accepted. Mayor Smoak reminded all present that the newly employed City Manager, tGordon Tiffahat each ny, would assume his duties on Monday morning, p > cil member be present to extend a welcome to him. Mayor Smoak opined that during the absence of a city manager for the city following the resignation of Robert it. Hopkins on February 6th, that Robert E. Smythe had assumed those duties in addition to those of Community Services Director, and had performed them in a most commendable way. He further advised that it would be his recommendation to Mr. Tiffany that commensurate compensatory time be granted to Mr. Smythe for his extra time and efforts expended during this interim. Council was in unanimous agree- ment with the thoughts as expressed by Mayor Smoak. MINUTES N9 1273 Mayor Smonk announced the bids for roplacemant of the dock nt .)nyctto ganch would be opened in City Hall. on Monday, April lath st 5:00 p.M., the bide would ho considered by the County Commissioners at their meeting to be held on April 20th during the day, and be awarded by Council nt their meeting to be held that evening. There being no further business to be considered by Council, but Immediately prior to adjournment, Mayor Smonk advised he hnd Just been apprised that thin ditto wait the 44th birthday anniversary of Chief of Police Tyndal, and lie desired to congratulate him and extend bent wishes for many more. The meeting was adjourned by Mayor Smoak nt 9:30 P.M. CLAUDL E. SMOAK, JR., MIAYOR ATTEST: DOLORES W. CARROLL, CITY CLERK 7t I Wnnl onln Plaeu ■ Clormon6 I'lorlda 32711 ■ hhonoi (004) 304,3141 March 30, 1976 Mr. George: Dupeo South Lake Press 737 Bth Street Clermont, Florida 32711 Re: Sewer Connection - North 501 of Lots 18 and 20 Block 81, City Blocks Dear Mr. Dupee: The City Council has instructed me by due passage of a motion at their regular meeting on March 23, 1976 to inform you that the city has no further obligation in regards to above referenced connection, and that fees and assessments be collected. We have recorded proof of payment of assessment and the monthly sewer service charge of $5.00 will be reinstated effective April 1, 1976. Sincerely, Robert E. Smythe"• Acting City Manager RES/md 1 / cc: City Clerk V City Attorney CC n. Ywpt !t Lir itWrav$A /I'd, i. r. ....1 ?«• '_lei I r iI II �� '� � � r ��r �) I I! ��„� �•.. 'll 1! I .U4 I .I I ��l� _I .........� »s• . {rt! .'Jj I��}T I. lz=n• oy i� lk ... I �1 I�I III _ II III \ I' lii � I o•so r f ' TO: City Council FROM: Acting City Manager SUBJECT: C1 Zoning Classification DATE: April B, 1976 A request has been made on the attached letter for approval of a Pest Coderwhichsaustsbena Cl considered ne byrthent to Planningtion & Zoning4commissioncandnt City Council. Thid) on a verbal thes spresent property office has rownered a dwhich I believe ecision eis self explanatory. of The Planning & Zoning Commission, at their regular meeting on April 6, 1976 mend al�pestcontrol ehbusinessdbenanimously to permitted in aeClmzone to City Council that This section as it states gives City Council the right to consider other businesses for Cl use that are not more obnoxious or detrimental than the specified uses. I would make a point of information to caution Council, as the City Attorney and myself also did to the Planning & Zoning Commission, that if the decision is made to allow a pest control business in a Cl zone, a precedent will be set that would allow a pest control business of any type, size or fashion to be located in any Cl zone in the city. Generally, businesses of this type, of which I am familiar, try to project as highly acceptable an esthetic image as possible, so maybe we are being overly concerned with this aspect. R. E. Smythe Attachments cc: City Clerk Agenda 4-13-76 City Attorney PNOPOSfD PLANiIIiIr AND 70tilljo C01114ITTCf 14111UTES A meeting of the Planning and Zoning Commission was hold in the Council Chambers on Tuesday, April 6, 1976• Tho meeting was called to order nt-, Mrs, by Chairwoman Nay at 7:30 P, 14. with the following members present.; Coot„ and Messrs. Sargent, Cunningham, Czech, Ilorquist and Jonas, City officials prosont were ActinghCity presontrwerat�tha Mi City Attorney and Councilman Blackburn,... and Blanchard. " The Invocation was given by Chairman Nay, - A correction was made to. -the -minutes of March 2, 1976 meeting as follows: Under appointments to the Sign Sub -Committee, John Sargent should have boon listed as an appointoe•instead of ,lane Wilkie'., The minutes were ` then approved as corrected, ... Chairwoman Nay announced the first order of business to be consideration of a request from Joseph N. Knowles for approval of a Post Control ; - business in a Cl zohc'pursuent to Section 26-24 (1j)(1) Clermont Code. Mr. Knowles appeared before the commission in behalf of his request, l advising that the zoning -regulations for pest control businessess are nebulous; and he, therefore, asked that consideration be given to i _permitting a pest control business in a Cl Zone. Acting City Manager Smythe advised that a decision had been rendered to the property owner that is a C2 use because it is a service need provided a pest_control..business for the total community, whereas the Cl use is to provide light retail services for the normal convenience of nearby residences. Ne also pointe8 out to the commission that in making a decision on this request, permitting a pest control business in this zone would set a precedent - to allow pest control business possibly of a larger magnitude than the one being requested. City Attorney Baird advised that since pest control businesses. are not. specifically listed, a determination would have to be made as to whether a pest control business is more obnoxious or detrimental than the specified permitted•use. It was the consensus of the commission members that permitting of a Pest Control business in a C1 zone would not be more obnoxious or detrimental than the specified permitted use. Motion was made by Mr. Norquist, j seconded by Mr. Czech and unanimou'a y carried that recommendation be made to City Council that the pest control business as requested be permitted in a Cl-zone. With regards the Centralerimeter _. Business District parea, Fir. Czech reported that the Zoning Sub Committee had met and it was the.ir.conclution was not much they could do with the basic core of the CBD that there except bring the perimeter lots into the C2 zone to coincide with the remainder of the to district and that the committee felt it was extremely -i -difficult to do because of the zigzagging condition of the properties and that only a 15 foot setback and a 5 foot buffer strip be maintained to JT_ -the rear. - Mr. Sargent reported that the Planning Sub Committee had met and the expanded be of the Central Business District were discussed and the following recommendations were decided upon: ._.._ . � The Central Business District as herein defined is exempt fromezcept those -:• -requirements, the maximum--lot-coverage shall be 100 per cent, nue D i perimeter lots fronting on Lake erAvenue, lotsmust West p veide�al5.ofoottrear yard i.-Minneola Avenue-- -These-per- commercial use abuts a residential use the commercial setback and when a commerst use shall_provide a landscape -buffer stridiscussat ion,fmotionewas�madelbyting . along the rear property line. Following I Mr. Sargent, and seconded by Mr. Cunningham that the recommendations i nLr,il Business of [.he Planning Sub r.n,nmittee for Clnlcillrastthe conmission'sof the erecommendations. I . District be presented to the City ou Mrs. Cook moved that the above motion be amended to include that the outside perimeter lots have a 15' set back from the perimeter boundary line with the necessary buffer area as previously stated, allow single family, two family and three family..residences in the CBD district. The motion was seconded by Mr. Cunningham. '1 r111AI 1'ra Iut�q ��y �`�4��U���p�OW emnr.rna I +1�,.. t � �� LP Y, IJ .,I• I f m p � 1 March 31, 1976 nJA r1:111111 nT �� NnYI :l as I ou I I u. Clermont City Council % City Clark Clermont, Florida 32711 Dear Sirst I would like for the city council to consider allowing me to erect a building at 467 'rlost Highway 50. The business operated from this location would be pest control. A dia- gram showing set backs and position of the building on the lot, and a diagram of the proposed building is attached. The zoning regulations for pest control businesses are nebulous; and therefore, I ask that consideration be made on the basis of the city code sec. 26-24 (H) 1. The building would offer office space and a small chemical storage and mixing room. There would be little drive-in business. The main purpose of the building would be to allow storage of records, schedule accounts, and prepare chemicals for the days work. The building would be an attractive addition to the area with adequate off-street parking and landscaping. I await your considered response. S cerely, oseph H. Knowles, CPO Entomologist �/ x n�,h" � �°° w� .� Y �ppYt w � L' ooR- Op , - - ,. �� ,. ,.,_. ,. �. .�_._�.___.__ .; o' ..__.__._._..._____ __.__._._._m. y �: .��� �7 March 30, 1976 Mr. Cliff Mobley 634ffifth Street Clermont, Florida 32711 Ra: Cl- C2 Zoning Uses Lot 15. Block 44 }• Dear Cliff: I have given further thought to your request for the location of a pest exterminator business at the above referenced location. I can only see this as a C2 use because it is a service need provided for the total community, whereas the Cl use is to provide light retail services for the normal convenience of nearby residences. Sincerely, Robert E. Smythe 1 Acting City Manager 4 i.l Attachments Section 26-24(A) and 26-25(A) RES/md cc: City Clerk Building Official City Attorney CITY MANAGER'S REPORT A set of plans are available in Illy office. for Council's perusal showing the water retention areas and the proposed design and construction of drainage structure to be included in SR 50 widening project. If you are interested in these plans, please come in at your earliest convenience. You have been notified of the Work Shop for the proposed Rule on Land Application of Domestic Waste Water. As illy memo stated, I feel it would be prudent to have a representative at this meeting. The deadline for ordering the Bi-Centennial Plaque is this week considering the B to 10 week promised delivery. I must have the plaque no later than June 25 to be able to set it in the concrete monument and have time for it to cure before July 4. The 25th of June is 10 weeks from this Friday, April 16. We are cutting it very close if we wait much longer, especially if some unforseen delays occur. The water and sewer improvements are moving along on schedule. Central Florida Underground has installed water lines on Lake Shore Drive, Fourth Street, Chestnut Street, Orange Avenue and Desoto Street. Lakeshore and 4th Street are complete. The others are in various stages of completion. The engineers are still working on DOT permits for the 12th Street extension. Approximately 2000 feet of collection line has been installed in Minnehaha Estates. I have received preliminary info on the parts for the Grand Highway Well. The estimate is as follows: Parts $1,259.00 Labor to rebuild, varnish and rebake 1,550.00 Labor to R&R and Crane Service 700.00 3,509.00 Delivery time would be 32 - 40 weeks after placing the order. This motor has not been rewound as I previously had stated. We have been experiencing electrical problems with the Highland Well and it has been necessary to operate the diesel standby power on several occasions. I again would recommend that we consider the purchase of the new motor as is strongly recommended by our technical advisers, Layne Atlantic Company. We may find ourselves in a bad situation if the Highland Well should fail. We cannot count on the westerly system to support the east. The floodlights and brackets for Bishop Field have been received. Invitations to bid on switch gear replacement have been distributed and are due back by April 9. We intend to do this work with no interruption to the scheduled use of the field. April 13, 1976 R. E. Smi he APPLICATION Application is hereby made for Ow iru et' the C'Icrmont Jenkins Civic between the hours of Audi Lori um_--.--- C/ `— I'he dances sponsored by `W - `fin SJi altjthe folloaring named Four or lame persons will be in attendance as chaperones: I/We understand that I/'rl2 are to pay a rental fee of $2.00 per hour with a mir,inium of w.U[i. I/t!e further understand and agree that I/We am/are responsible For any vandalism, or damage to the building and/or fixtures and as assurance of such responsibilI ty I/We are posting $50.00 as surety with the Chamber of Commerce Secretary. it -Is nay/our understanding that the b50.UU surety, less rental fees, will be returned to melus Within five days following the dance providing that the auditorium and/or FixLures are not damaged. Uate _CP Qt ✓Ujlj) y n Sp rsJ 6r1 By. TO: City council FRO14: Acting City Manager SUBJECT: Flow Pieter Seminole Well DATE: March 23, 1976 One of the requirements of DER permit not included in the contracts is the installation of a flow meter. We have received meter bids for this loll meter and I recommend we purchase the 5-00 This will be installed by City forces and I further recommend a change order not be executed edsand that purchase be made from bud d capital lay Your approval of this matter is requested. R. E. Smy he cc: City Clerk Agenda 4-13-76 Utility Supt Finance Director DAWKINS&ASSOCIATES, INC. �3 1 CONSULTING, CIVIL AND ENVIRONMENTAL ENCIINEERS March 3, 1976 � �E60VED MA" 4 1976 Mr. Robert Smythe Acting City Manager City of Clermont II y ���� C\ .. •1 #1 West Gate Plaza � ./ �} 11�� "VC'' Clermont, Florida 32711 x/ C1'aterworks Improvement Program Q City of Clermont, Florida C 4-SO5-E50 Dear Bob: In review of the Department of Environmental Regulation Permit issued for the water improvement program, it is noted that provision of that permit stipulates the installation of a floe/ meter on the discharge side of the well and an NSF rating on any plastic pipe used in the distribu- tion System. With respect to the flow meter, the design anticipated a time -run clock on the control panel which could be calibrated against yield and thus delivery to the system determined. Apnarcntly, the DER recognizes that such delivery to the distribution :ystl: will vary with the head experi- enced by the pumping unit and mandates the installation of a flow meter instead. It may be that you will prefer to arrange for the purchase and installation of such a unit with City forces; at any event, coordina- tion should be made with the Contractor to provide for the meter instal- lation. Mr. Hopkins had indicated that the City would install the meter rather than execute a Change Order. However, it may be that you will desire to do it differently. If we can be of assistance on the above matter or should you have any , questions, please call us. Sincerely, DAWKINS & ASSOCIATES, INC. D. L. Crowson, P.E. Senior Project: Manager DLC/cwt CORPORATE OFFICES • 520NORTH SEMORAN BLVD. • P.O. DRAWER 14024 • ORL AN DO, FLORIDA 32807 • 305/275.3011 TO: City Council FROM: Acting City Manager SUBJECT: Seminole Well, Change Order Two DATE: March 31, 1976 Attached you will find correspondence and Change Order directed to the motor and pump substitution from the manufacturer, contractor and our engineers. I find this info to be fairly self explanatory and I would concur with the engineers' recommendation at this time. I would like to explain that the increase in cost from 125 to 150 lip of identical RPM would have amounted to approximately $500-$600. The substantial reduction in cost was realized by selecting the higher RPM motor and pump of smaller diameter and reduced number of pumping units. The higher RPM motor requires a much lighter frame, thus reducing motor costs. Two of the higher RPM units have been in service in Clermont for many years and no discernible amount of additional maintenance has been required that was related to RPM's Council action is requested on this matter. ,i R. E. Sm he Attachments n cc: City Clerk Agenda 4-13-76 Utility Supt. q� RECEPIrn►,, a t lL�A0.�J� DAWKINS&ASSOCIATES, INC, � CONSULTING CIVIL. AND ENVIRONMENTAL CNGINECf1S March 30, 197G The Honorable Mayor and Members of City Council City of Clermont 01 West Gate Plaza Clermont, Florida 32711 "Seminole Well" Pump and Motor Change Order No. 2 Attention: Mr. Robert E. Smythe _S05-ij%� Acting City Manager Gentlemen: The (natter of the substitution of pump and motor on the "Seminole Well" as per your directions in regular Council meeting of March 16 has been pursued with the Contractor, Locke Well and Pump Company. As a result of inquiries contained in our letter of March 15 and further handling with the Contractor, we have received a communication from him and his supplier indicating that there will be a cost savings _ ..,.._ in the aggregate amount of $2,923.00 accruing to the City by virtue of the substitutions. As shown in the attached communications, this is assignable $970.00 to the pumping unit and $1,953.00 to the motor. As indicated to you at the referred to Council meeting, the 125 horse- power motor is adequate to meet the design load to be imposed upon it. The 1750 rpm pump is adequate to meet the design requirement of 1500 gallons per minute at 230 TDH. Thus, we see no reason not to recommend the acceptance of the unit as installed together with the approval of the Change Order resulting in a decrease in the contract price of $2,923. An evaluation of the relative efficiencies of the specified unit versus the one installed has been made. The efficiency of the installed unit is slightly less than the specified unit and will use approximately 1.5 horsepower more than the specified unit. This is based upon theoretical design criteria and could only be confirmed if both units were actually installed under identical conditions and wire to water efficiencies measured. Using this theoretical efficiency difference amounts to an additional cost to the City on an annual basis of approximately $81.00 per year. Thus, if the useful life of the unit is assumed at 20 years, the annual operating cost difference over that life -term will approximate $1,620 which is less than the cost savings to be realized in acceptance of the substituted units. CORPORATE OFFICES • 520 NORTH SEMORANBLVD. • P.O. DRAWER 14024 • ORLANDO, FLORIDA 32807 • 305/275-3011 The Honorable Mayor and Members of City Council Clermont, Florida -2- March 30, 1976 Based upon our analysis of the information submitted by the Con- tractor, it is our recommendation that the City accept the units installed together with a credit of $2,923,00. If this Change Order meets with your approval, please execute as indicated forwarding same to Farmers Home Administration for approval, routing an approved copy to us for our records and an approved copy to the Contractor for appropriate action by him. Should you have further questions or need any additional information in this matter, please contact us. Sincerely, DAWKINS & ASSOCIATES, INC. D. L. Crowson, P.E. Senior Project Manager DLC/cwt _ copy to: Locke Well & Pump Company Attention: Mr. Edmund A. Rogers Farmers Home Administration Attention: Mr. Kenion Thompson Ocala, Florida r. .,114 W. CM11RC11 ST, P. O, BOX 2927 0RLAND 0, I'LORIDA 32002 March 23, 1976 Z*1(IpAN r LLl1 �.i phanu 422,9869 molit 295.60110 Dawkins A Assoclat.f-s, Inc, P. 0, Drawer 14024 Orlando, FL 32807 Re: Waterworks Improvement,, - Seminole Well, Pump & Motor City of Clermont, Florida Attention: Dave Crowson Dear Dave: I In reply to your letter of March 15, 1976, 1 would like to report the following: The City of Clermont requested a 1750 rpm pump and motor. We furnished 125 horse j power motor as it was adequate for the job. Our cost difference between 1200 rpm, 150 hp motor and the 1750 rpm, 125 hp motor, furnished is $1,953. Our cost difference between 1200 rpm bowl assembly and the 1750 rpm bowl assembly is 5970., making a total difference of $2,921., which should be credited to the City. L We would ,ippreciafe it if you would issue a change order reflecting this. Sincerely, LOCKE WELL & PUMP CO. i Edmund A. Rogers Vice President - general Manager EAR:ep I �al;ond Peerless Turbine Pumps Jacuzzi Pumps ,vain sv ell ��- , ZEN i Ff,1u. ^9lludlntnn Match 17, 1976 Mr. Tact Revers I,ocice Wall and Pump Company P. o. Box 2927 Orlando, Florida 32802 Subjectt Pump Serial No. TI-12971 Vertical Turbine, 125 lip, 1800 RPM Nor City of Clermont, Florida Seminole Well Dawkins & Associates Letter, :1-15-76 Gentleman: In reply to your request for a true veins, cost difference betwuen a i50 IIP, 1200 RPM pump and a 125 IIP, 1800 RPM pump, plans' bu advised that the only way we feel an equitable evaluaLlon con be made is based on current cost tilffer'nru. Your current cost differeneu between a 150 III', 1200 RPM - 41,953.00 motor and a 125 IIP, 1800 RPIi motor is - - - - - - - - - I moot apologize for the erroneous figure I quoted you last we( -'I( of $1,300.00. There is no cost difference involved la the discharge assembly, nor would there bu any difference in the column and shaft assembly as these items would remain the scene. To nceomplish the specified capacity end head at 1200 RPM would have required a 14", 7-9tage bowl assembly wbereas we have supplied you with it 12", 5-Stage bowl assembly OP orating at 1800 RPM. Your current cost difference is - - - - - - - - - - - $ 970.00 The total value difference, based on current cost is - - $ 2,923.00 We feel that there is an advantage in the present 125 IIP motor. We realize there may be other reasons for suggesting 150 RP motors; however, power costs are generally of major concern. A 150 IIP motor with a 110 NP load will cost more to operate than it 125 lip motor with a 110 IIP load . Yours very truly, PMC CORPORATTOP Pump 1)txjj i nu , -Val..rarle,•llist. 11gr. DAWKINS &ASSOCIATES, INC. r-77, .TING CIVIL AND ENVIIIuNMIiNI•AL ENC;IH .M March 15, 1970 Locke 1lelI & Pump Company 2114 VI. Church Street 01,lando, Florida 32805 4laterworks Improvements -- "Seminole hell" - Pump & i4otor Attention: for, Ted Rogers City of Clermont, Florida Dear Ted: During the course of construction of the subject well and prior to placing the order for the pump and motor, you suggested to the City the installation of a 1750 rpm pump instead of the 1150 rpm unit called for in the specifications, Your recommendation for using the higher -speed unit was based in part on the fact that it would correspond to existing pumping units in the City and would have five pumpinll bowls instead of seven as would otherwise be required with a slower speed unit. This was agreed to by the City and is reflected on the shop drawings; however, no change order was ever processed reflecting this understanding between you and the City. To accommodate this pumping speed change, the electric motor had to be revised from 1150 to 1750 rpm which was done. Additionally -- upon a separate determination by you -- the horsepower requirement was modified from 150 hp to 125 hp which information was included in the shop drawing submittal of April 23, 1975. This change in horsepower requirements was unobserved until the power supplier placed an inquiry relating to electri- cal load requirements. Although the shop drawings reflect that both the horsepower and the rotational speed requirements of the pump had been modified, this does not constitute an dpprovdl for a change. Such information is clearly presented on the face of the shop drawing so that there can be no misunder- standing of this fact. it is apparent that a pump and motor different from that called for in the specifications has been installed which has not been covered by change order. So that the installed equipment may be evaluated as to acceptance or rejection, it is requested that you submit to this office documentation as to the cost differential between the pump specified and the pump supplied as well as the cost difference of the motor installed as compared to the specified unit, These quotations are to be supported by information front ILA COPY I.URPURATLOFFIOLS • 520NORIIISLMOHANLILVD. • P.O. DRAMAI 1,1024 ORLANDO, FLORIDA 32807 • 305: 275-3011 i Locke 11e11 P, Pump Company hhn�ch 1 1��7G Orlando, Norlda -2— supplier of tIiusn till ILS togethur with any poILiill asslgneblu to you W; the Contractor which will than farm the hasi, of pre�;,:nlinq the r.iLy wite a change order for their consideration, I. the r:venL that. Lhe CiLy determines to accept thu units ijS install,-, it r,m,ld be! ,1pec Led Lh,,L L, mange in the conLract price reflecting any r.ost s,ifliols Lo Lilt! CiLy wolild oe credited to the City. This information has previously bout requn,,Lvd Il'nm ynu; hoanm;r, wu have not as yet receivad ,your response. Your ALonlion Le Hill; maLtnr ,n,d r'ry,ly at an early dale will be appreciated. Sincerely, DAWKINS 8 ASSOCIATES, INC. D. L. Crowson, P.E. Senior Project Planager DLCwt copycto �"pp E Cul"M copy to: Mr. Robert Smythe I[i dpEd... tYl _ Acting City Manager iiNltj I p l.TATI S DI1,IlAI?TNIVH'r 111' AGUIVULTU1W 7 1-, I., -A 11?S lli)%11-. ADMINISTRA I ION 11 fit', I IN T I I % CT N ( i V I I It P K It Atl 'J A f V MR IDA —P. i,latemiorks Improvements— "Seminole Well" InKG City of Clermont, Florida La y Locke Well po pump Company hw, by t" ro"Iply with the lfollowilljcllaow-l; It ..... it,,, ollit"l-I Plans olol mpvvllwiltion,: •DITREASF 1) fil.iml. if Ch.,njy"s Ill Coill'act 1-11, mwplemrnlal Phoneand Spi vilt! oloin% Almrllvd) Credit City difference in cost between J.io lip and 1150 rpm vertical, weather protected, hollovishal'L motor a,.; specified compared to 125 Ill) and 1750 rpm motor actually installed . . . . . . . . . . . . $1,953.00 Credit City difference in cost between 115o rpin pump bowl assembly as specified compared to 1750 rpm pullip bowl assembly ..970.00 installed . . . . . s . . . . . . . . . . . TOTM.5 $ 2,923.00 .... . .... ... ...... .......... .......... -- -------B:'r CHANGE R. CONTRACT PRICE S 2.923s00 JUS T I ,. IL ', I ON Contractor offers credit to the City for installation of 17550 rpm pump and motor. Contractor furnished 125 Ill) motor as it is sufficiently sized to handle the PuTIT load. theamount of the c Irigi ,,It be M at;, d) OIKXODXXM By 'ri,,-moa Ol: _Two Thousand Ni ne Hundred Twenty Three and 00/100 Dollam (S,923.00 rw Contract Total Including this and p,cvi.,,s Ch.nite Orders will lie; Eighty Thousand Four Hundred Twenty Seven and 40/100 ------- :.--------- -----------D-Ihrs IS 80-427 - —40)' 0� The Contract I'm I (or C,.mpIvIi,,,, Will M! WXKAXJKg XDix""m i, 'I his document wl It become a mlpplemeai to i lie can tract and all Provi tmill-s will aPPIY 11"lelo- Ri-pested Rt—mm(-ndeu At i--A By 1:1 IA I 'rale) 1711A 424-7 (Itev. H 22-69) I it '197 TO: City Council FROM: Acting City Manager SUBJECT: 75-76 Revenues DATE: April 7, 1976 Several weeks ago the Mayor expressed concern regarding the revenue status and rightly so. An $80,000 error had been made in the monthly financial report. Attached you will find revised revenue reports for the General and Utilities Funds. The percentages to the right of March Year to Date figures indicate the percentage of the line item received compared to same month last year. As you will notice, the rate of revenue is very close to last year, in most instances it exceeds last year, including the total. There has been no transfer of excise tax to the General Fund as there had been last year at this time. The Ad Valorem taxes have come in at a faster rate than last year and have taken up the slack. As you will note, the excise taxes in Utility Fund have exceeded budgeted amount by $52,610 at this time. This is slightly ahead of this time last year. I have included two graphs showing 74-75 rate of income, 75-76 to date and estimated for balance of year. From all indications our revenues are in excellent condition and the outlook for the balance of the year is very good. R. E. Smythe Attachments cc: City Clerk Agenda 4-13-76 City Attorney on, �p a (A(r m N P n hl N {l N) n p' tn� '� rryI tm n n 'N ►1 ins 0 N MM 1� fNe N I+t DI PIC � !'� rr UI 1q n rn b' 1� ry Nr1 1itt� 09 N qua UI n 0'i '~�1 �i �' h to W nI f� GI rHq tl p w {pu n ul o F" C ro n n W iu) p 5 N —rj 'Ni' frNUl q I UI NrNl Vry tt H)W rt N H M n a• 0 ^+ N N W WI N N) r '! o t� fn M •i C In m `� n' 0 0 H E; h1 N N W m m m -Ni• tn n N UI N ry 0 * W H C 00 N 4, o Co a, C N m W CDIn vw a m o O° F o o Oo b O O 0 OWANVOOurQo O N N 41 r m Nm N �W F N Or r m Y H (+�� IH-' H O Ot CA H H W lrnfl N �0 �0 W m +_ m W OWi 1 w �O W I � J 1'� I lY H N m W N 1 O Y 1. W tA co m 10 10 t4 F v�i F m 1 m I I I W- I M Do m W m W H co O W N W m ) F N W r m 9 rl M w w m o lNif V W F W UI N H O lNir V I N F F F 0o N O V O� O� �O C .. 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O O p 9\p (0r7prt�1aI COLIPWNp;1 IP+ 1Pp ryry00 y `w o U n N pN' ID o CPy+ .Ert tu OI 1-'r Pry rS1 ppvypl'' I^o� FNN' N �mO P' O t1 a`+ ry O n N N W H n, P UI rt tic N N H W H Vr O V V, W H N O. W N W W F H N C N u t W` V I O F I J N V l V I O W H F V I N W 0 W J O O O O O O W O U I 0 0 p CD O 1 A 0 0 0 O O Ono O O O O O O N F N Od H W O O 00 N F H F O FW FH I I W W W W O.H I W H W pJHW W UtHN.ow I O f• W N V I O W F W O. F O J V 1 W V r l .0 0. 0. 0 H O O F W N W O N H O. I IT O.O I V I v H 0o I NN I J.HOmNOH.N FW I I O O .OH W Vt ut N H Oln .ON ONO. W ONH W H WIAH (n V) Y H O W FN O. F.ONNHH O. F W H H[yC O n WO O HInH V Hln H W F W I J W 0 0 0 0, N W V 1 V 1 1. n D T w V I OHFO�� I H W W I W W O l W V +1 O W H F OON WW W M r'a O . .O Q N N4.1 �-• V I H H I IH-'.O W w O.N I W I N r W I HFw i .O W F.00. 1 1 1 W V O.N ONO. C. HH W W O H.DO C7 '4 F F W M-W H IJ W Ow H .O H O E N O V FF I J W In In00 W I W-FOvV NW OMN I W l.nOO W W w W 0,m N W W In W O K �J General Fund Armntrong Smith Pnintn Advance Electric Battarion By Fisher Bishop & Slack Painting Inc. Bob Wada Ford, Inc. C. K. Robortnon, D.V.M. Cares Oil Co. Central Fla. Nuruury Clermont Auto Porto Clermont Builders Supply Clermont Hardware & Supply Clermont• Shell Service Cables Radiator & Auto I:l Cct Colonial Chry. Ply. Crest Restaurant Dixie Lima & Stone Co. Dust -Tex Service Edge's Department Store Ec kard Drugs F & R Office Supply, Inc. 5bh Street Gro. Farm & Home Machinery Co. Flower Fair Florist Hilltop Stationery Hunts Garden Center Hydranlic Supply Knowles Past Control Konsler Steel Co. Kidder's Restaurant Lake Apopka Nat. Gas Lanier Business Products Lake Communication Service Memorial Bronze Mobil Oil Corp. Municipal Equip Co. Management Information Service National Band & Tag Co. Orlando Paving Co. A. W. Peterson Gun Shop Rally Chry. Ply. Raybro Elea. Supplies Standard Auto Parts, Inc. South Lake Press The Daily Commercial W. M. Teal Utilities Department Allied Chlorine & Chemical Pro B & H Sales, Inc. Batteries By Fisher Clermont Auto Parts, Inc. Hughes Supply, Inc. Kelly Bros. Layne Atlantic Company Orlando Laboratories, Inc. Shelfer Ford Tractor Co. Standard Auto Parts, Inc. Wallace & Tieran ACCOUNTB PAYABLE 1976 (point t, Brushen) (Cartnga Funo) (Wire Sot & Spark Plugs) (Jenkins Bldg -Kohler Park) (Flywheel) (Swnn Bursary) (Petroleum Products) (Pak Trou) (Auto Repair & Maint Porto) (Conerutu-Bldg. Supplien) (Equip & Maint Suppli.un) (Tire Repair) (Repair Radiator 1. Starter.) (Trans. Mount) (Prisoner Mails) (Lima Rock) (Jamitorinl Supplies) (Chicken Wire) (Film & Supplies) (Office Supplies) (Prisoner Supplies) (Sprinklers) (Flowers -Bishop) (Office Supplies) (Swan & Dog Food-D-Con-Plants) (Hydraulic Dose) (Pest Control-Kehlor Park) (Saw Blade & Rods) (Prisoner Meals) (Utilities) (Recorder Tapes) (Remove & Install Radio) (Memorial) (Petroleum Products) (Street Sweeper Brooms) (Annual Subscription Renewal) (Dog Tags) (Asphalt) (Annumition) (Repair Transmission) (Lamps) (Auto & Maint Repair Parts) (Publications) (Publication) (Petroleum Products) (Chlorine) (Couplings) (Points & Condensor) (Auto & Equip. Parts) (Inventory Stock) (Sludge Bed Sand) (Grand Hwy. Well Motor Repair) (Chemical Determination) (Stearing Cap) (Auto & Equip Parts) (Chlorine Tablets) 3'. 51.78 6.85 17.64 4373.00 18.68 30.00 32.86 45.00 1,03.16 422.91 42.69 2.00 70.37 5.33 40.65 81.71 16.10 26.95 18.98 40.05 1.17 36.24 13.00 203.55 43.50 50.10 10.00 10.61 14.85 69.02 29.80 35.00 180.00 594.63 329.44 70.00 16.84 45.22 9.00 65.80 414.92 101.79 16.93 7.80 195.00 8010.92 546.00 87.44 1.87 3.90 2429.94 523.92 837.00 35.00 2.11 20.05 11.04 4498.27