04-27-1976 Supporting DocumentsMINUTES M 127$
PrOWtAR MELTING
A Regular meeting of the City Council of the City of Clermont: was held in the
Council Chambors on Tuesday, April 27, 1976. The meeting was called to order
at 7:30 P. M. by Mayor Claude L. Smoak, Jr., with the following members present:
Councilmen Blackburn, Schroodel, Byrd, and Beals. Other officials present were:
City Manager Tiffany, City Attorney Baird, City Clerk Carroll, Director of
Community Services Smythe, Building Official Nagel, and Chief of Police Tyndal.
Others present wore: The Messrs. Czech, Fleming, and Sargent, Mr. Joe Sanchez,
representative of the Sentinel/Star was also present.
The invocation was given by Councilman Byrd, followed by repeating of the Pledge
of Allegiance in unison by those present.
The minutes of the Regular Meeting held April 20, 1976 were approved as written.
variance Recuel st: Billie Johns of Motor Inns
City Manager Tiffany reported to Council that due to a recent change
in ownership of the Motor Inns, he had received a request that this
matter be postponed. Motion was made by Councilman Bvrd, seconded
by Councilman Blackburn and carried that the variance request be
tabled.
City Manager's Report
City Manager Tiffany submitted his report, both orally and written,
and a copy is attached hereto. With regards Mr. Tiffany's attendance
at meetings of the local government comprehensive planning committee
held on Monday and Tuesday, he reported that he had suggested language
to be included in the proposed interlocal agreement which he felt
would protect the city's interest more, and hoped to have it ready
for Council's consideration by early May.
With regards request received for Council's endorsement of a grant
application in order to provide daily meals to the elderly, it was
consensus of Council that additional information, such as the pro-
posed located for prepration of the meals, by whom the meals would
be prepared, and assurance that such a proposed program would in no
way jeopardize the existing worthwhile "Meals on Wheels" program,
was needed before being considered by them. Mr. Tiffany agreed to
obtain and submit further written details of the proposed program.
City Attorney's Report
City Attorney Baird reported he had researched the Teleprompter
Ordinance with regards providing service to the Orange Hill Subdivis-
ion, and had found a provision under Section 8-C whereby the company
was not required to extend their pole system to provide service to
any person in the city if it is economically impracticable to do so.
Mr. Baird recommended however, that inasmuch as a request for the
service had been made by residents of the subdivision, that Tele-
prompter be requested to furnish information as to why it is, or
is not, economically feasible for them to provide service to the
Orange Hill Subdivision. Motion was made by Councilman Schroedel,
seconded by Councilman Beals and carried, that this recommendation
be accepted and the matter be referred to Mr. Baird to make inquiry.
Mr. Baird reported that he had again met with attorneys representing
Michael s-Stiggins, Inc. with regards the types of damages that the city
suffered with the sewage disposal system, and the case was proceeding
in a normal fashion.
MINUTES M 1279
Mayor Smoak' ReJiart
Mayor Smoak reported that the Reverend Barnard of First Baptist
Church as well as several citizens has expressed their concern
to him, and he was In agreement, with regards the proliferation
of nudity magazines in the local ready market type stores; that
following a survey by him at the local stores, he was alarmed at
the numerous publications of this type that were open displayed
for public perusal, and which he felt were harmful exhibits being
exposed to minor children; and, that he had requested City Attorney
Biard to investigate the possibility of an ordinance being drawn
that would allow the city to prohibit the public d;splay and
and access of such publications, requiring that they be kept out
of public view and available only upon request by title.
City Attorney Baird advised that he was in receipt of a penal code
as adopted by the state of New York wherein it was unlawful to
expose minor to harmful materials, nudity publications included
in this category, and, though it had been challenged, it had been
upheld by the Supreme Court and with incorporating this same
code, he could prepare an ordinance for the city that he would feel
comfortable in defending in a court of law should it ever be
necessary.
Motion was made by Councilman Bvrd, seconded by Councilman Blackburn
and carried unanimous) that Cit Attorne Baird be instructed to
oreoare the necessary ordinance as out ine y im.
Comments by Council Members
Councilman Byrd reported briefly on the Lake County League of Cities
meeting held recently at which there had been a good representative
attendance, and the speaker had been Jim Hoskinson, Chairman of
the County Commissioners, who had spoken on Tax Equalization.
Councilman Beals reported that it was nice to again be a part of
the Lake County League, and, that in line with the report at a
previous council meeting that Councilman Byrd had acquired a good
legal standing with the city, he would advise that he had filed
the necessary Statement of Financial Disclosure with the City Clerk
immediately prior to opening of this meeting.
Communications
Mayor Smoak referred a communication from Mr. Robert C. Beltrone
of 193 Desoto Street regarding animal control to City Manager Tiffany.
South Lake Press Sewer Connection Status
Director of Community Services Smythe reported that negotiations
were being effected in an attempt to obtain an easement from the
abutting property owner to the South Lake Press building.
Execution of Deed and Sewer Easement - C. Welborn Daniel
Motion was made by Councilman Byrd, seconded by Councilman Blackburn
M1NU FES N9 1280
and carried that the Mayor and City Clerk be authorized to execute
Lfie iTeeil to C �lelliorn Unnie( of n�10T'-str1p of_proporLy aliulCfn
the north line of Mr. Daniels�ropert in City Block 80 in exfchan�<e
fora 13 ca`on'" lent to fac i tate an ex sl tIni sower nr. tat had -
W n aut or RU. to—` be rc ared-at t e counc fi meet ng e�f� on
February 4, 976.
Payment of Dills
Motion was made by Councilman Deals seconded b Councilman Blackburn
an carried that the s e a copy o f iebills is a tac e
ereto.
Resolution Number 276 - Designation of City Manager Tiffany as city's
Revolving Loan Agent to DER
City Attorney Baird submitted a RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA: AMENDING RESOLUTION NO.
268: PROVIDING FOR AN EFFECTIVE DATE, and the Resolution was read
by him, by title only. Motion was made by Councilman Blackburn,
seconded by Councilman Byrd and carried that the Resolution be
adopted and the Number 276 assigned to it.
The meeting was adjourned by Mayor Smoak at 8:15 P. M.
gj/Lo,�
Clauddf E. Smoak, Jr.
yy Mayor
Dolores W. Carroll
City Clerk
ACCOUNTB PAYABLE APRIL 1.976
GENERAL FUND
C.lemanta'
(Pool Control)
9.00
Control Spocinlioto Co,
(Ropair Traffic Light)
325.00
Eckord Drugs
(Film & RatLorion)
10.08
Edge Mercantile Co,
(Mannuring Tillie)
3,4.95
Jilt) II, Mnttown & Co.
(Memorial)
154.00
Lawton Bro. Inc.
(PninL)
94,45
Motorola Inc.
(Rndio Maint)
105.50
Mobil Oil Corp.
(Petroleum Pr.oduetn)
563.12
Monroe
(Cnlculntor Ribbono)
5.50
Nolan Engine & Mower
(Repair Boat Motor)
64.30
Olivenbaum Insc. Agency
(Liability Inoc. A 202)
37.00
Roberta T. V.
(Telephone Plug)
2.50
South Lake Prons
(Receipt Booka)
26.40
Wood Heating & Cooling
(A/C Maintenance)
130.00
W.S.W. Mining, Inc.
(Concrete Sand)
10.00
Western Auto
(Flashlight Batteries)
16.80
1,569.32
UTILITIES DEPARTMENT
Leesburg Armature Works (Well Motor Maint) 45.00
-- Office Equip Exchange Inc. (Time Clock Maint) ——30.00------'
Orlando Lab. Inc. (Chemical Determination) 35.00
110.00
CITY OF CLERMONT
CITY MANAGER'S REPORT
April 23, 1976
To The Mayor and City Council;
Private Recreational Facilities. I am looking into policy alternatives for
t o C ty Count s -consfUeratFon with regards to regulation of tennis courts on
private property.
My initial thoughts are that any regulation should be kept to the minimum
that will protect rights of neighbors, perhaps by requiring ((1) screening from
neighboring property, (2) reasonable setback from lot line, (3) restrictions
on lighting (by hours of use or intensity of lighting at lot line), and (4)
restrictions on hours of play.
Regulating tennis courts on private property logically would require
similar regulation of other ACTIVE recreational uses such as handball courts,
swimming pools, basketball courts, and the like.
I will not be ready to make a recommendation to the Council Tuesday evening,
but will continue to gather information on alternatives.
Swimminq Pier. Attached is a letter awarding the contract for replacing the
Jaycee Beach swimming pier to Delta Marine Constructors of Jacksonville, in line
with Council action April 20.
Soon (hopefully by next Friday) Bob Smythe and I will meet with Mr. Blackwell
of Delta Marine to discuss possible additional work that could be done in con-
junction with the swimming pier work, including replacing the boating dock and
breakwater, and adding a wheelchair ramp at the swimming pier.
Water - Sewer Work. Attached is a progress report on the current Water and Sewer
work prepared by Preston Davis.
Percolation - Evaporation Report. Preston Davis prepared the attached memo showing
his calculations relating to the efficiency of the percolation pond.
Preston calculates that the ponds are getting rid of about 47,112 gallons of
effluent per day. Our plant has a design capacity of 600,000 g.p.d., so the
ponds are getting rid of about 7.9% of our designed effluent capacity.
Inns of America Sign. The ownership of Inns of America changed this week. The
new owners have asked that the public hearing on their sign variance be postponed.
This item remains on Tuesday night's agenda only because notice of public
hearing has already been published.
Comprehensive Planning. The city is required to designate, by July 1, (by ordinance)
a Local Planning Agency under the Local Government Comprehensive Planning Act
of 1975. This week I have reviewed a proposed interlocal agreement regarding
-2-
comprehensive planning that would designate Lake County to prepare our plan.
The County proposes to prepare sections of the plan dealing with (1) future
land use, (2) traffic circulation, (3) intergovernment coordination, 4 recrea-
tion and open spaces, (5) conservation, (6) housing, and (7) utilities. The
City would be responsible for the part of the plan dealing with drainage.
All costs will be paid by the County except three costs paid by the
City: (1) graphics and diagram preparation, (2) printing, and (3) travel for
County planners.
My initial reaction is positive to this draft agreement and the proposed
work program outlining the way that the plan would be prepared. The County has
technical planning resources that the City does not have, and these resources
would be available to us at essentially no cost.
The only reservation that I have is that since the City will be responsible
for plan implementation, and since the final plan will be something more than
just advisory, we must have the final say in what is included in our plan.
We have to live with the plan, so we had better be satisfied with the final
product.
Monday and Tuesday I will be attending meetings relating to the Lake County
Comprehensive Planning Committee, and will report briefly on this subject at
Tuesday's City Council meeting.
Budget Preparation. The major administrative activity that is coming up is
preparation of the annual budget - the single most important report that the
staff prepares. Despite my newness to the job, I am confident that a good
budget will be ready for Council consideration within a reasonable timetable.
Finance Officer. As you know (and I learned Monday), we have none. I see this
vacancy as an opportunity to find a highly qualified person who will serve the
City well. There is no need to hurry. Our day-to-day financial operation is
continuing smoothly and our fiscal condition is sound.
Monday evening I will meet with John Fleming to discuss various aspects of
the City's financial operation and condition.
Elderly Program. Mr. Peter Keelin of Leesburg has asked that a letter on City
et lterhead be sent in support of a grant application for services for the
elderly. The proposed program would provide 25 meals daily, five days per week,
for the elderly in this City. There would be no cost to us and no City involve-
ment beyond this initial endorsement.
The proposed program appears worthy of City endorsement. Mr. Keelin's
draft letter is attached. Unless there is a contrary feeling expressed by
Council members, I suggest that this letter be prepared for the Mayor's signature
on Wednesday.
This Report. I intend to submit a weekly Manager's Report that will include
a vrirTITaRety of communications, Including status reports on various City
activities, comments on agenda items for Council meetings, reports on meetings
of various agencies and committees, etc.
It is extremely important that, you, the elected officials of this City,
are kept fully informed on all city matters. It would be better for me to
error on the side of telling you T00 MUCH than for me to fail to tell you
something that you need to know.
Your comments on this report (format, content, timing) are invited.
First Week. This week I have spend considerable amount of time over the past
severs ays talking with Department Heads, learning about City operations,
and touring the City to familiarize myself with City facilities (sewer
treatment plant, water wells, streets, parks, buildings, etc.).
I would welcome the opportunity to discuss any subject, any time, with
any Council member. It would be helpful to me to heard Council members'
views on City policies, programs, and priorities. Please call me at your
convenience. (My home telephone, installed today, is 394-6804)
Respectfully submitted,
r1 PA -
Gordon Tiffany
City Manager
Dr. Env]. e
K 0, Dmwr T
Loonburq Fln, Zppn,
Door Dootm, Inn"ann:
r i:!,io
of vnulyl.11m for v '.'l 1;le 'ITT of the
OlArr Amnlenm Act.
T furthor uivinrutnn(. tiv,t the plan
1-711-1 provlclr 25 mon.ln (Iojly, f'ivo, (,I,,,iys a vook, for tho olderly
In the City of Mormont.
T for! VW the promm, he lmrthy one,
rnd ncrdcd hrrv.
Tl,r -)I,,nr-, linvc our
Wry truly youra,
6 3 A 6
TO: City Manager
FROM: Superintendent of Utilities
SUBJECT: Water and Sewer Improvements Status Report
DATE: April 21, 1976
I WATER WORKS IMPROVEMENTS
i
A. The following 6 inch cast iron water force main has been installed as of
this date.
1. Bowman
toxam Avenue
onLake
enShore Drive and Hook Street. This
line has been
2. Minnehaha Avenue to Lake Shore Drive on Fourth Street. This line
Mhas been innehahatied in on Avenue butLake the line`hasinot been tiedhas in been made on
3. 8th Street and 7th Street on Chestnut. This line has been tied
in on both ends.
4. 2nd to East Avenue on Orange Avenue. This lines has been tied
in on both sides
5. 7th Street to Lake Avenue on Desoto Street. This line has been
tied in on both ends
6. Tie in has been made at Chestnut and Fifth Streets.
B. The following 8 inch lines have been installed.
1. Lake Avenue to Highway 50 on Desoto and Fifth Streets. This line has
been tied in at Lake Avenue.
C. The following is yet to be finished.
1. Jack and bore under Highway 50
2. 8" line run under Highway 50 to Chestnut and Fifth Streets
3. Tap at Southeast corner of Chestnut and Highway 50.
4. 8" line on 561 and tie in on both ends along with Seminole well
tie in
5. Pressure test 8" lines
6. Water well clearance by State
7. Water main clearance on 8" lines
8. Street repavement in some areas and sod laid on Desoto and Fifth Streets
9. Water meter tie in on all water lines
Page 2
II SEWAGE COLLECTION AREA 19
A. The following lines have been laid.
1. From Manhole #13 to Manhole #5 on Waterview Drive
2. From Manhole #12 to Manhole #16 on Center Lane
3. From Manhole #16 to Manhole #18 on Sunset Lane
4. From Manhole #10 to Manhole k8 on Lake Shore Drive
5. From Manhole #9 to Manhole P11 on Hill Drive
6. Set lift station wet well
B. The following is yet to be finished
1. From Manhole #24 to Manhole #19 on Waterview Drive
2. From Manhole H15 to Manhole #20 on the Crescent
3. From Manhole #21 to Manhole N23 on Hook Street
4. Running Force Main from Lift Station to Lake Shorerive and Hook Street.
5. Setting Lift Station pumps
6. Paving all cuts
Sod laying
7. Testing of all lines
Preston Davis
cc: City Council
City Attorney
TO: City Manager
FROM: Superintendent of Utilities
SUBJECT: Percolation Pond Percolation - Evaporation Efficiency
DATE: April 22, 1976
andSeptember
percolation,in975 thelbegan Canal. aInsystem
s reportcheck
datingamount
Septemberr12,
1975 to April 18, 1976, 157 days, there were a few weeks dropped, alone with
a few days. The weeks dropped we're December 25, 1975 thru February 1,
1976 because the flow meter at the treatment plant was down for repairs.
The canals hold 118,385 gals/inch.
In 157 days, 60,278,000 gals. were treated at the treatment plant,
53.748,000,gais pumped by irrigation system, received 15.12 inches or
1,709,,981 ,qals. of rainfall in the canal and had a total of +.65 hundreds
of a foot of canal level increase.
60,278,000 gals. into canal
0,789,981 gals. of rainfall in canal
62,067,9-91 gals. to be removed
— 53,748,0�00�9als. pumped out by irrigation
8,319,981 gals. not removed by irrigation
.65 hundreds increase
8.3 1/3 hundreds/inch
6500 f 83 = .078 = 7.8 inches increase
118,385 gals/inch in canal
7.8 inches of increase
947 880
828695
923,403.0 gals• of increase
8,319,981 gals. not removed by irrigation
923,403 gals, of increase
7,396,578 gals. removed by evaporation and percolation in 157 days
7396578 f 157 = 47,112 gals. removed by evaporation and percolation
each day (average)
Preston Davis
cc: City Council
City Attorney