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09-14-1976 Supporting DocumentsMINUTES N9 :1:328 REGULAR MEETING A Regular Meeting of the City Council of the city of Clermont was hold in tile, Council Chambers on Tuesday, September 14, 1976. The meeting was called to ardor at menOBe1als, Schlr odelClaude Blackburnl,roand Byrd.vrlth 0thereofficials premembers were: present: Council- men Tiffany, City Attorney Baird, City Clerk Carroll, Finance Director Sanchez, Director of Community Services Smythe, and Chief of Police Tyndal. Others present were: Mr. and Mrs. Gene Hogue, Mr. and Mrs. J. V. Brice, Mrs. Betty Thomas, The Messrs. Mr. JoeRSanchez,ESentinel/Staraton, Evans, OrepresentativerwaslalmsocJMorro, Boone and Cosgrove. presentw The Invocation was given by Mr. Smythe, followed by repeating of the Pledge of Allegiance in unison by those present. The Minutes of the Regular Meeting held August 24, 1976, were approved as written. PUBLIC NEARING: VARIANCE R,_ EQUEST - Mrs. Janice K. Morris Inasmuch as no communication had been received regarding this matter following the filing date of August 23rd, nor was there anyone present in support of the request, the matter was postponed. CITY MANAGER'S REPORT City Manager Tiffany reported the Emergency Ordinance adopted by Council prohibiting air boats in city waters had expired on August 28th, and inasmuch as air boat traffic had been sighted in the Jaycee Beach area since that date, inquired of Council's desire to initiate a document to permanently prohibit such traffic. Motion was made by Councilman Schroedel seconded by Councilman Beals and carried that City Attorney Baird be requested to prepare the necessary Ordinance. Councilman Blackburn votes in the negative on passage of the motion, advising he didn't feel such action was necessary in view of the fact no complaints had been received regarding the air boat traffic since the emergency measure was taken, and Council having been assured previously by several members of an Air Boat Organization, that future problems would be handled internally among their membership. City Manager Tiffany reminded Council of the State League of Cities convention to be held in Miami Beach on October 31st thru 23rd, and reservations should be made with the city administra- tion by September 21st. CITY ATTORNEY'S REPORT City Attorney Baird reported that he hoped to have the necessary procedure prepared for the city to take with regards condemned porperties, within the week; That the case of Rudisill vs the city was proceeding in normal fashion; and, That in conjunction with the County Attorney, he had prepared a Lease Agreement on the county owned property in City Block 90, for Council's con- sideration. FINANCE DIRECTOR'S REPORT Mr. Sanchez reported that non -budgeted revenues at approximately $13,000 had been received from the county for the city's share of 75-76 road and bridge taxes, a considerable increase over the approximate $700 received last year. MINUTES N111.3219 MAYORS REPORT Mayor Smoak reported that members of the Lake County League of Cities had met with the County Commissioners this date regarding tax equalization, and had requested of them the following: That an ad hoc committee be formod' with members of the county conmiiss- ion participating on such committee with members of the League of Cities; That the 1975-76 county budget be broken down to delineate those areas within the county in which funds were expended exclusively for non -incorporated areas; and, That an indepth study be undertaken to determine the feasibility of a county wide library system. Ile reported the attitude of the commission had been most constructive and positive, and they had agreed to all three requests. Mayor Smoak advised that following the elimination of sovereign immunity to municipalities, insurance costs to municipalities had spiraled astronomically, and he would urge the Council con- sider a request for the State League of Cities to petition the State Legislature for renewal of sovereign immunity to munici- palities, such request being in the form of a resolution to be presented at the State League Convention in October. Council was in agreement with this suggestion, whereupon motion was made by Councilman Beals, seconded by Councilman Byrd an carr e that the City Attorney be requested to prepare the necessary resolution. Mayor Smoak reported that he, Councilman Blackburn and City Manager Tiffany had appeared before the County Commission to discuss the proposed marshland study, and to request their participation in the cost, and they had unanimously voted to participate in the study to $15,000. Ile advised they would be meeting with the Lake County Water Authority Board on October 6th to solicit their participation. COMMENTS BY COUNCIL MEMBERS Councilman Schroedel reported that new carpeting had been obtained for the Library with the bicentennial funds which they had received. Councilmen Blackburn and Schroedel reported on their recent attendance of a Chamber of Commerce Board Meeting wherein they were enlightened as to the many and various functions of the Chamber that are so important and beneficial to the city, and suggested that a possible review of the city's budget in order to allocate additional funds to the Chamber, might be in order. COMMUNICATIONS City Clerk Carroll read a communication from Councilman Beals under date of June 23, 1976, wherein he submitted his resignation to Group No. 1 on the City Council effective November 16, 1976 inasmuch as he was a candidate for election to the Lake County School Board. PAYMENT OF BILLS Motion was made by Councilman Blackburn, seconded by Councilman Beals and carried that the bills be paid. A copy is attached hereto. MINUJ IsS NV J.,3130 STATE ROAD 50 PROJECT: CITY UTILITIES RELOCATION City Manager Tiffany presented a RESOLUTION AUTHORIZING EXECUTION OF AN UTILITIES AGREEMENT FOR THE ADJUSTMENT, CHANGE OR RELOCATION OF CERTAIN UTILITIES WITHIN THE RIGHT-OF-WAY LIMITS OF STATE ROAD 50 THRU THE CITY, a necessary document to be excuctnd nrinr to start of the proposed widening and improvement of State [load 50 by the DOT. Motion was madearr b Councilman B rd secundeu u Councilman Sc roe a and ca tat the IlLbULUIJUN one accompanying RELOCATION AGREEMENT be accepted and executed by the Mayor and City Manager. With further regards the State Road 50 project, City Manager Tiffany inquired of Council's feelings as to permanently blocking off old Eighth Street at its intersection with State Road 50 to eliminate what he felt was a dangerous intersection created after new Eighth Street was opened immediately to the west around Center Lake, and, that in contact with DOT regarding this matter, he had been advised the SR 50 project in that area could be redesigned to accommodate this matter. City Manager Tiffany was requested to pursue this matter and submit a proposal for Council consideration. With regards the necessary street crossings in the utility relocations, Councilman Byrd requested City Manager Tiffany to pursue the matter of obtaining permission to cut the street in lieu of the more costly jack and bore method. Mayor Smoak requested City Manager Tiffany to again approach officials of DOT regarding permission to install a traffic light at the inter- section of State Road 50 and Bloxam Avenue, which they previously agreed to re-evaluate prior to the SR 50 construction project. CLASSIFICATION OF USE - CABINET SHOP Following request of Mr. Gene Hogue for a classification of use to allow him to operate a cabinet shop at 730 7th Street, a C-2 zone, the Planning and Zoning Commission recommended to Council that cabinet shops be classified as a permitted use in M-1 zones, noting that existing permitted uses in M-1 districts are "no more obnoxious or detrimental to the district" than cabinet shops. Motion was made by Councilman Blackburn, seconded by Councilman Beals and carried that the P & Z Commission recommendation be accepted. SALE OF CITY PROPERTY City Manager Tiffany reported of an inquiry to purchase a triangular parcel of city owned property lying between 530 West Avenue and West Lake, which appears on the tax roll with an assessment @ $200.00, and inasmuch as he did not foresee any possible city use of this property, recommended that it be offered for sale. Council was in agreement with this recommendation, whereupon motion was made b Councilman Schroedel, seconded by Councilman Beals and carried that it be advertised for sa e. City Manager Tiffany reported on an inquiry received for purchase of the abandoned city owned alley adjacent to Hunt's Garden Center on the west. It was the consensus of Council that other alterna- tives be pursued regarding this matter, and it was referred to the City Manager for his recommendation. MINUTES M 1.331 FmHA LOAN CLOSING: WATER K SEWER IMPROVEMENTS City Manager Tiffany inquired of Councils's desire regarding the loan from FmHA for the water and sewer imporvments just completed, inasmuch as the total cost of construction is less than the authorized amount of the bonds. Motion was made b.y_ Councilman Schroedel and seconded by Councilman Blackburn no restrictions. Councilman Deals voted in the negative advising he felt the amount of loan should be reduced to the actual amount needed. PROPOSED CENTRAL BUSINESS DISTRICT ZONING City Manager Tiffany reported that criticism had been expressed regarding the proposed central business district zoning as being too restrictive by excluding several existing C-2 uses, and lie would thereby recommend that the matter be considered further for possible revision. Council was in agreement with this recommenda- tion, and the Public Hearing thereon continued. Mayor Smoak and -.-..-- City Manager Tiffany urged those persons present and any other interested partiies, to submit any suggestions which they might have in the matter for consideration in the revisions. There being no further business to be brought before the Council at this time, the meeting was adjourned by Mayor Smoak at 9:30 P. M. CLAUDE E. SMOAK, JR., M 0 DL RES W. CARROLL, CITY CLERK ACCOUNTS PAYABLE 611PT1,14BRIt 1976 GENERAL FUND A & L Automotive Sorvica Advnnce Elect. Armstrong Smith Painta Battericn By Finhor Bishop & Blnck fainting, Inc. Bob Wade Ford, Inc. Bureau of Buni.naan Prneti.ce Carroll Gan Cnrou Oil Co. Clermont Auto Parts Clermont Builders Supply Clermont Hardware & Supply Clermont Marine Credit Burcau of Bustin Dixie Lime & Stone Dust Tex Service Eckcrd Drugs F. & It. Office Supply Floyda Plumbing Gem Chemical Co. Hilltop Stationary Hughes Supply Hunts Garden Canter Jim Willis Hardware JUM Matthews Konslcr Steel Co. Lake Apopka Natural Gas Dist W. M. Teal Nation's Cities Office Equip. Exchange, Inc. Orlando Paving Co. Prescott Tractor Sales Rally Chry. Ply. Safety Equip Co. - Sentinel Star Co. Shelfer Ford Tractor Co. South Lake Press Standard Auto Parts Standard Oil Co. The Exchange Bank of Clermont Western Auto Zoning Bulletin UTILITIES DEPARTMENT B & H Sales, Inc. Batteries By Fisher Clermont Auto Parts Clermont Builders Supply Hanks Elect. Co. Hilltop Stationery Jacobs, Baker,- Assoc., Inc Jim Willis Hardware Konaler Steel Co. Layne -Atlantic Co. Leesburg Armature Works Office Equip Exchange Orlando Paving Co. Orlando Paving & Const. Co. Sta-Con Inc. Standard Auto Parts Tuckers Heavy Equip Service (Alignmont) (Polica Station & 'Tannin Court) (Paint) (Spark Plug, Tune up Kit•, act) (Pronsure Cleaning Jaycee Bench; Lightbulbu-Soft Ball Field & Shuffleboard Court) (Ropnir A/C) (Safety fasters) (Petroleum Productn) (Petroleum Productn) (Auto Maint & Repair Parts) (Concrete & Building Supplicu) (Bushing, Books, Huts) (]lost tic -down & Roller) (Property Trannfers) (Lima Rock Bane) (Janitorial Supplies) (First Aid Supplies & Film) (Office Supplies) (LL Fiold,J.C.Beach,Jenki.nu Audi,W.S. Beach) (Janitorial Supplies) (Office Supplies) (Plumbing Fixture) (Swan & Dog Food) (Key, Rakes, & Cooler) (Memorials) (Steel & Saw Blades) (Utilities) (Petroleum Products) (Subscription) (Time Cards) (Asphalt) (A -Frames, Lift Pins) (Rings, Valves, Dip Stick) (Safety Glassess) (Publication) (Mower Blades) (Publications) (Auto Maint & Repair Parts) (Petroleum Products) (Safe Deposit Box Rent) (Batteries) (Subscription Renewal) (Values) (Spark Plugs) (Auto Maint. Parts) (Building Supplies) (Fuses) (Towels) (Hub & Grid Member) (Locks, Solder, Soldering Iron) (Man Hole Cover) (Motor -Grand Hwy Well) (Repair Irrigation Motor) (Time Cards) (Asphalt) (Pavement) (Relays) (Auto Maint & Repair Parts) (Shaft, Bushings, Impeller, & Bearings) 10.50 43.30 69.60 39.20 436.00 93.65 13.71 7.00 35.93 89.20 185.60 7.76 10.80 18.00 78.91 16.10 30.10 31.62 480.90 `. 41.90 105.88 25.76 12.75 25.71 209.00 12.85 32.24 882.58 6.00 9.22 562.55 26.86 34.77' 22.76 66.80 44.52 79.15 58.44 5.79 9.00 16.80 22.50 ' 4008.71, 12.75 15.00 11.99 29.49 2.65 13.85 149.00 50.67 49.00 4743.75 350.00 4.61 31.91 1600.97 38.30 67.17 96.93 7268.04 TO: City Council FROM: City Manager SUBJECT: DOT Utilities Relocation Resolution and Agreement DATE: September B, 1976 The attached Utilities Resolution and Agreement were sent to the City on July 21. Since that date we have discussed the State's Utilities reloca- tion requirements with Department of Transportation Officials, and have succeeded in having the East Avenue - SR 50 intersection redesigned to permit our gravity sewer line to remain. Other utility relocation work will involve raising or lowering several manholes and water lines. This work will be done by City crews, except for Jack and bore crossings of new casing for water lines. All work will be done within the limits of next year's budget. Under State law, we must pay for the relocation of these utilities. If we wish to have the State Route 50 improvements constructed, we must execute these documents, and I so recommend. Gordon Tiffany Attachments cc: City Clerk (9-14-76 Agenda) AM: 1 all. 1 CITY RESOLUTION UTILITY INDUMNIFICAnON AGREEMENT r. c -TIPI 11 070 6510 50 I 7'aho A BESOLUTION AUT110BIZING VXI-;4AYTION OF AN U111,11IFS AGUBIVNT FOB THE 'N 11.11 1,:,N 11, CHANGE Ili( R1.1,11CATI(IN ()F CFltT,NIN U11LITIVS 1,VITHIN HH! l(lGIIT.()VAVV LIMITS 111TEM"IF11 01-SCIM111), \NI)I-It0- VII)ING MIEN 1111S Slll\l.l- IA k V E.V 1--l"(1 RESOLUTION NO, ON 111 ITION OVConitnissioncr (CollIlVillillill) Byrd -st-l"PI1111-11 by Coln In 6sioll"l. ljl;tjj) Sell roQdc I the r.,Illj%%it1g Itesollilioll wasa,hipli-d: WIll."Ill"As, the slalv 14, I"I'll-idit Depaltilluill ,I' Trallspol-lillioll has hwah-il and prnpnsr.a to volls1rucl (it' reconstruct a part of stall. Road 50 1 AND WHEB EAS, in order for the Slaw 41f UI(Irida j)I-I'rjjljiport:IIit,n In further and c,,IlIplvIv said projvrt, it is iwcessill V ILIA Ct-l-taill Illilitil's illid/ol. facililiv., %vililin III(! Right -of -Way hillil., (,I* said State Road 50 he ;uIjtIstj!(I, changed or relovated, AND w'IIEREAS, the Stitte of Florida Department ul'Transpi)rtalion having requested till! City of rinrmnnt Florida, to exccule alld delk"T to IhV Still'! of Florida Deparlitictit of Transportation 11 11tilitivs Agrevrnctit, agreeing lo Inake or vaus'! to he Inade '11"ll adjustments, cluinges or re-lovations of said utilities and/or facilities as set out in said Agrvenient, and said w(luest having bul", tlllly considered, NOW TIIEI(FFOItE,, BE IT IIFSOLVE.D by the t y "1111C of the City of Florida, that the Mayor and Clark (City Millinker) I,(. and Ih,. , N, ;11-c . s, IIIIIII(nized and dircelvd to tuakc, t!x(-vIjtv and deliver to 111v State of Florida Deparlinvol ()I. Tralisporlmion :I thilitic., Akw--invill for the adju-sl- Invill, '.11:111ge or rvkwalioll of vvi-Hill utilities within the i(igilt ()I, wit). 1jillits of said Stale Seetioll 11070-6510 III,*, IT FURTHER RESOLVED that :I certified ropy or Ihis R-olution be ronvartled I,) the Slate of Florida Department of Transportation at Florida. C1,1,y Ol., CLEMIONT COUNTY OF LAXE I 11EIRE'lly CERTIFY that Ilic foregoing isatrue and vorrvv( ropy of a Rrsolulion adopted by Llic City Council of dw (:it), of r11 orminni- —, Florida at a Iliceling of said City coullci 1 — held on Illk 14 th day of September A. D. 1976 - WITNF,SS Illy hand and scal on this 1 S t 11 day, 1) f September A. 1). 197 6 1 -Gledc-(Cff Madager) of the City of Cl 2micalh—, Florida. rO11M 7E3•"O IOn 1'AOI: I Of' 'J IITATC Of' IILO"IIOA OMPAII I'MIJIT Oe I'IIAIIIl1'OnTATION OI V Ia1011 OI' IN)Al) Oee"IA'I IOf11l UTILITY RELOCATION AGREEMENT iAt Municipal CApnnscl COUNTV GI:CTION UTILITY JOII NO. TATC II A[ 10, C011 ll f Y NAM": Pnlifl.L A "in JOII NO. 11-- -070 6510 -- 50 T,a}ce 1 (N/A) THIS A(;IIFFNIFNT, made and entered into Illi 197—, by and lalween the S'I>""" OP I LUItIU:1 I)Isl'Ali'I'\I4;N'I' OR TI(ANSPOItT\'I'ION, bereint'ter rvfcrrcd to as the I)EVARTMEINT, and the CIT)' 0 __-_CLERMONT---------. a [not . acipal corporation, hereinafter referrvil to as the WITNESSETH: WIIEltEAS, the. DEPARTMENT is constructing, reconstructing or otherwise changing a portion of the Slate Highway System designated by the DEPARTMENT as Job No, 11070-6510 , Road No. 50 between State _Road 561 and intersection SR 25, Clermont_ which shall call for the relocation of the CI'I, :S facilities (owned by the CITY, whether within the corporate limits (hereof or not) :long, over :old/or under said highway, viz: Any, and all rily owned or operated Iv:tcr mains, fire, hydrants, sanitary scwcrs, gas mains, fire ❑ id police c:dl systems, Ielephonc, .+wtric;l, telegraph and 'rv-cable systems, including poles, pole lines and underground facilities thereof, and anv other CITY owned or operated utilities and facilities within such right of wan', AND WHEREAS. the plans for the said construction, reconstruction or other changes to be made, as above, described, have been reviewed by the DEPARTMENT and the CITY, said above described utility reloc:dion to hereinafter he designated as "Itelocalion Work," NOW, THEREFORE, in consideration of the Imltn l covenants hereinafter contained, it is agreed by the parties as follows: I, The CITY agrees In make or cause lu he made allarrangenumisfor necessary adjuslnuml or changes of its facilities where located on public properly at CIT)"S own expanse ;uul io w-cord:mrr. with till, pmvkions of Rule 01446,01 "Utility Accommodation Guido," Florida Administrative Code, dated %lay I, I970; any ,uppleornls or revisions Ibervof i, of the daw of Ihi, Agreement• which, bv reference livreln, are made a part of Ibis Agreenu•nl; and Ihr Plans, dv,igns aml ,perifivotions of Ill;, DEPARTNU N'I' for the conslroelion ar recomina-tiou of ,aid portion of Ihr Still,- Iligh%Vm Syslrnl, prior Ill the advertising for hid on ,:,id project. 'I'hr CIT"I' Ilulhur agree, to do all of of-h Work with its own Purees or by it cootrm•Inr paid under it runtram let by Ili,! CIT)'. all under the direction ofthe DFAIARTNIENT", engineer. 11• The CITY further agrees that said adjoslnnmts, changes or relocation of facilities will be nuuir. by Iho CIT), with sufficient promptness so as to cause no delay to the DEPARTNIEN'I' or its con- tractor io Ihr, prosecoliou of such conslnutioo or reconstruction work; provided, however, that the CITY shall not hr- responsible for delay beymld its control; will that such "Rrlovation Work' will be done under the direcliuu of Ihr lil-TAR'I•NlENT'S engineer; ;and the CITY further agrees that in the evcnl Ihr changes, adjustments or relocation ol'such facilities or Militia, arc done simultaneously with Ihr construction project, that it will be direelly responsible for handling of any Icg:d claims that the voulraclor clay initi;de due to delays ealased [IV theCPPY'S negligence.; and that the CITY will not either proceed with the •`lielocation Work" with its own forces or advertise or let a contract for each work until it has received Ibe I)RI'ARTNIBN'I• :S wriiien authority to proceed, ;I. Thv (:IT), further agrees that it will maintain ;md keep in repair, or cau -c to be maintained and kept in repair, all of sorb adjusted, chtuged or relocated CITY owned or operated facilities or utilities wilhiu the right of way of said portion of the State lligllway Sy=1em; and to comply with all provisions of the law, including Rule 01$-16.01. 4. The DEPARTMENT agrees to furnish the CIT)' with all necessary highway construction plans (hill are rcyuired by Ihr to f leilitale-the CI'1'Y'S • Iteloe;diuu Work." 5. The DFPARTNIENT further agrees that the CITY may relocate its facilities upon IheState's right of way, according to the terms of the slmulard permit required by the State. Statutes for oceu- pancy of public rights of way, and all published regulations lawfully adopted by the DEPARTMENT as of the dale of this Agreement. 6• It is mutually agreed Ilwt (he CIT)"S pkus, maps or sketches showing any such facilities or utilities to be ❑djusled, changed. or relocated are made it part hereof by reference. 7. The CITY further agrees to indemnify, defend, and save harmless and exonerate- the DEPARTMENT of and from all liability, claims, and demands for contractual liability rising out of the work undertaken by the CITY, its employers, agents, representatives, or its subcontractors due in w I.A rill A' j whole, or in purl, to condilionu, actions, or omissions dune or eonunilted by Ilw CITY; or ifn rolmonlractora, itn employces, agents, reprommildivc,, or its suhcuutruelore• It is specifically understood find u;;rewl Ihnl thin illdelnuification agrevinvot dues not cover nor indeuntify the DI{PARTMI-INT for ila own negliprive or breach of this contract. SIN WITNESS WWII .EOI , the p:trticy hereto have caused this inntrunient,to he duly executed, the day and year first above, written: STATE FLORIDA WITNESSES: NESSES: DEPARTMENT OF TRANSPORTATION BY Director ofAdmioistrntiuu .. , Armsr: (SEAL,) An to tW,, DETAIt•11MI-M Executive Secretury CITY OFCLPRMONT: , FLORIDA �� ��1 e , U�• V'J � IIY: �.� I itlr, ATTEST:_�'r/ (slnt� Au t. UrY - t Approved a- to Farm, Legality and Ex udi.nt STATE OF FLORIDA I1ITMITMEN l OF IRANSI'Dlrl'AT[ON BY: Assistant Attorney TO: City Council FROM: City Manager SUBJECT: Classification of Use - Cabinet Shop DATE: September a, 1976 At its September 7 meeting the Planning and Zoning Commission heard the request of Mr. Gene Hogue for a classification of use to allow him to operate a cabinet shop in the vacant building at 730 Seventh Street. The Commission voted unanimously to recommend to you that cabinet shops be classified as permitted uses in M-1 districts, thus allowing Mr. Hogue to operate his business in this existing C-2 building under Section 26-10. The Commission noted that existing permitted uses in M-1 districts are no more obnoxious or detrimental to the district" than cabinet shops. Examples of permitted M-1 uses are lumber yards; contractors or building material yards; manufacture of electronic products, cosmetics, drugs, and pharmaceuticals; and transportation businesses. I recommend that the City Council approve the Planning and Zoning Commission's recommendation that cabinet shops be classified as a permitted use in M-1 zones. Gor&n Tiffany cc: City Clerk (9-14-76 Agenda) TO: City Council FROM: City Manager SUBJECT: Sale of City Property DATE: September 8, 1976 We have had two inquiries about the sale of City -owned real property. Mr. William Hunt, owner of Hunt's Garden Center, would like to purchase the half -lot west of his property that was formerly used as an alley. Mr. and Mrs. Louis Ellrodt, 530 West Avenue, are interested in purchasing a small triangular parcel between their lots and West Lake. Sale of these parcels would be by competitive bidding after adver- tising, under State law, for a price at least equal to the assessed value. The triangular parcel adjacent to the Ellrodts is assessed at $200; the abandoned alley is assessed at $1,250. There is some question about the authority of the City to sell the half -lot that was used as an alley. The City Attorney is looking into possible deed restrictions on this land. We appear to have clear title to the other parcel. I cannot foresee any possible future City use of the small parcel adjacent to West Lake, and recommend that this parcel be advertised for sale. Although the abandoned alley adjacent to Hunt's could conceivably be useful as an alley sometime in the future, I feel that our interest in having the property cleaned up and maintained outweighs possible City interest in retaining the land for an uncertain future use. Assuming that we have good title to this parcel, I recommend that it be advertised for sale. Gordon Tiffany cc: City Clerk (9-14-76 Agenda) TO: City Council FROM: City Manager SUBJECT: FmIIA Requirements DATE: September 10, 1976 Wednesday afternoon representatives of the Farmers home Administration met with City representatives to discuss requirements for closing the loan for the water and sewer projects. Attending for the City were Mayor Smoak, Leonard Baird, former City Attorney Robert Vason, Tom Sanchez, Bob Smythe, Auditor John Greenlee, Engineer Ron Rector and myself. Before the loan can be closed next month, the City Council must make several important policy decisions. The authorized maximum amount of the loan is $323,100. Although exact figures will not be available for another week or two, the total amount of construction will be less than the authorized amount of the bonds. We have paid one portion of the contract, over $80,000, directly to Locke Well and Pump from existing City funds. The City's options include the following: (1) Borrow the entire $323,100 repaying the interim financing loans and using the excess to refund the high -numbered bonds; (2) Borrow the entire $323,100 repaying iterim financing and reimburs- ing ourselves for the amount paid to Locke Well and Pump (this option would free an estimated $77,000 of City funds for other capital improvements); or (3) Reduce the amount of the loan to the actual amount needed by amending the bond resolution. Our annual payment schedule set up by the February, 1975 bond resolution antici- pated a $46,000 "ballon" payment of principal. in 1987 to repay a portion of the issue from sewer assessments. The FmHA representatives said, however, that the repayment schedule must be changed to eliminate this ballon payment. The resolution as adopted will require the first payment to principle in 1978 because we had anticipated that the loan would be closed a year earlier than now. The resolution may be amended to push the principal payments ahead one year, to begin in 1979. Otherwise the terms remain the same: 5% on $323,100 maximum for 40 years. I suggest that this complex matter may warrant a work session of the City Council soon after we receive the final cost figures. The final closing is tentatively set for either October 19 or 21 at 9:30 A.M. in the Council Chambers. Closing must be at a City Council meeting, with at least a quorm present, so last-minute technical bond resolution amendments can be approved if necessary. FmHA representatives said Wednesday that closing may take "all day" and that we must give them the date of closing as soon as possible so they can schedule their preparations for the closing. A46 `—� cc: City Clerk (9-14-76) Gordon Tiffany Robert Vason John Greenlee . Beals nLAL UOTATG 006 MAOT HIGHWAY 50 CLCfiMONT, FLOMDA 3.2711�- - PHONE 004 . 304.2700 Juno 23, 1976 Mrs. Dolores Carroll, City Clerk Westgate Plaza Clermont, rla. 32711 Dear Dolores, Due to my candidacy for the Lake County School Board and pursuant to the provisions of Section 99.012 of the rla. Statutes I herewith submit my res- ignation to the group # 1 seat on the city council effective Nov. 16, 1976. Probably the most rewarding aspect of my city council terms is the coop- eration which I've received from you and the other staff members. Yours for a better Clermont, I remain -- ---- Sincerely, ��fa I, A LI Charles BBeals CBB/jb