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11-09-1976 Supporting DocumentsMINUTES NQ 1346 REGULAR MEETING A Regular Meeting of the City Council of the City of Clermont was held in the Council Chambers on Tuesday, November 9, 1976. The meeting was called to order at 7:30 P. M. by Mayor Claude E. Smoak, Jr., with the following members present: Councilmen Byrd, Beals, Schroodel, and Blackburn. Other officials present were: City Manager Tiffany, City Attorney Baird, City Clerk Carroll, Finance Director Sanchez, and Director of Community Services Smythe. Other present were: The Messrs. Czech, Sargent, Searles, Kelley, and Ogden. The invocation was given by Councilman Byrd, followed by repeating of the Pledge of Allegiance in unison by those present. The Minutes of the meeting held October 26, 1976 were approved as written. ANNUAL YEAR END REPORT City Manager Tiffany submitted an in-depth 1975-76 fiscal year end administrative and financial report as prepared by he and Finance Director Sanchez, and advised he was pleased to report that the year end cash balances were considerably more than had been estimated. A copy of the report is attached hereto. COOPER MEMBORIAL LIBRARY Councilman Schroedel, liaison representative to the Library Board, reported briefly on his attendance at their meeting held on Monday. He advised that, though the Board was conservative with their funds, they had accomplished an extensive and much needed re- modeling and expansion program. CONDEMNED BUILDING STATUS Councilman Beals inquired of City Attorney Baird as to the status of the condemnation suits as filed by the city, and he was advised the time period for default had not yet lapsed and therefore no further action by the city is necessary at this time. Upon inquiry of a possible date for actual removal of the buildings, he anticipated by the beginning of 1977 at least. GENERAL ELECTION Mayor Smoak reminded all present of the General Election to fill three seats on the City Council which will be held on December_7th, and he expressed hope for competition in all',three positions. PAYMENT OF BILLS Motion was made by Councilman Blackburn, seconded by Councilman Beals and carried that the bills be paid. A copy is attached hereto. It was the suggestion of Mayor Smoak that City Manager Tiffany and Director of Community Services Smythe review the annual air conditioning/heating maintenance contract now held by Wood Heating & Cooling in terms of the cost efficiency of the contract. .7 n MIN[J'I' S SYSTEMATIC CODE REVIEW With regards a comprehensive review of existing city ordinances in order to update the City's Code, City Manager Tiffany sub- mitted his recommendations of a systematic procedure and suggested priority list. Motion was made b Councilman Blackburn, seconded I Councilman Rea s an carr�c� tt at the reconunen at ons—[ 6 ^— accepted for start of tie rovw. CITY LOGO CONTEST City Manager Tiffany submitted a proposal of a city sponsored contest for a design of a logo, representative of the city, to be offered to the students of Clermont High School and students of private high schools who reside within the city, and inquired of Council's concurrence. Council was in unanimous agreement with the proposal. DEFINITION OF "HARDSHIP" FOR VARIANCE Inasmuch as existing applications for variance do not define the criteria necessary for granting of variances by Council, it was the suggestion of City Manager Tiffany that City Attorney Baird develop a definition of "hardship" for the purposes of variance requests to be included on the application forms; That the City Attorney had submitted the following language, and he would recommend its approval "I submit that I qualify for this variance because I have an exceptional and unique hardship on my particular parcel of land that is not shared by property owners in my area. A strict application of the zoning ordinance deprives me of the reasonable use of my land and the granting of this variance will not alter the essential character of the area" Motion was made by Councilman Beals seconded by Councilman Dyrd and unanimously carried that the City_Manger s recommendation be accepted. STREET LIGHTING City Manager Tiffany reported on a recommendation of the Planning & Zoning Commission, with which he concurred, for the installation of three street lights along Grand Highway from East Avenue to the Orange Hill Subdivision, and, recommended authorization for removal of approximately thirty light fixtures in the downtown area which recent Florida Power Corporation engineering plans had shown could be removed without significantly reducing the noticeable lighting. Council was in unanimous agreement with the recommendations. CITY OWNED PROPERTY IN BLOCK 94 City Manager Tiffany reported on communication received advising that the Seaboard Coast Line Railroad Company had petitioned for permission to close their local depot, substituting with a mobile freight service, and the possibility the building could be made available for the city's use if it is permanently closed. In view of this, it was the recommendation of Mr. Tiffany that the proposed sale of the city's property in Block 94 be deferred inasmuch as it is located adjacent to the depot and could possibly be an utilization to the city. Motion was made by Councilman Schroedel seconded by Councilman Byrd and unanimously carried that the recommendation be accepted. MINUTES Nn 1348 PROPOSED ORDINANCE NO. 89-M Councilman Beals introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, CLOSING AND PERMANENTLY ABANDONING A PORTION OF WEST AVENUE DESCRIBED HEREIN, ACCORDING TO THE OFFICIAL MAP OF THE CITY OF CLERMONT, RECORDED IN PLAT BOOK 8, PAGES 17 TO 23, INCLUSIVE, PUBLIC RECORDS OF LAKE COUNTY, FLORIDA: PROVIDING AN EFFECTIVE DATE: and PROVIDING FOR PUBLICATION, and the Ordinance was read for a first reading by City Clerk Carroll by title only. i; RESIGNATION FROM COUNCIL: CHARLES B. DEALS Councilman Beals, recently elected to membership on the Lake County School Board, and who had previously submitted his resignation from Council effective November 16th, advised this would be his last regular meeting as councilman in order to prevent any possible conflict of interest inasmuch as he would be assuming his new poisition on the same date as the next regular meeting and at an earlier time. Mr. Beals expressed appreciation to Council and members of the city administration for the excellent cooperation extended during his term in office, and reiterated his pleasure in the choice 1 of Gordon D. Tiffany as City Manager. There being no further business to be brought before the Council at this time, 1. the meeting was adjourned by Mayor Smoak at 8:15 P. M. i Claude Smoak, Jr. Mayor Do]- res W. Carroll , City Clerk ACCOUNTS PAYABLE NOVEMBER 1976 GI?NI?h„ t _AI. PUND A & 1, AaLenlpt LVe Anntordnm PrhIL•Ing & I,I,tho Cc Armatrong SmLth PaInto Ilatturion By Pi.nhar C R Robernon Carne Oil Co. Clermont Auto Pnren Clermont hardware & SUPPIY Coblen Radiator & Auto Ricct Crest Restaurant Eckcrd Drugo Gem Chemical Co. highway Equip & Supply CO - Hunt a Garden Center Iloviu & Baird hilltop Stationery Hughes Supply J. 11. Matthews Jim Willis hardware Konsler Steel Co. Mid Fla. Corp. Morgans Auto Parts Malter International Corp. Maddens Elect. Service National Marketing Orlando Paving Co. Olivenbaum Insurance Agency Plectron Corp. Sears Roebuck & Co. Sentinel Star South Lake Press Standard Auto Parts T. Keith hall W. M. Teal Wood Heating & Cooling (Bal Wlluela & Muffler) (off Lee Suppl.ien) (Paintn) (Starter) (Amputate Wing -Swan) (PuLroloum ProducLn) (Auto Maint & Repair Parto) (Building Itcpair Parto) (Alternator-Iicater Recorc) (Prisoners Meals) (Batteries & Film Printa) (Janitorial Supplies) (Attachment -Pressure Cleaner) (I)og & Swan Food) (Legal Service _ Reimbursable $0275.00) (Office Supplies) (Sink & Supplies) (Memorial) (Lock & hasp) (Acetylene) (Welding Supplies) (Gasket Set & Alt. Belt) (X-Off for Street Signs) (Court Room -Shuffle Court) (Janitorial Supplies) (Asphalt) (Commercial Package & Liability 24192.00 Police Accident 212.00) (Batteries & Repairs) (Uniforms) (Publications) (Publications) (Auto Maint & Repair Parts) (Ad Valorom County Taxes) (Petroleum Products) (A/C Maint & Pump) 39.50 18.88 9.42 18.51 20.00 45.67 39.54 1 79.79 42.05 64.75 11.78 82.67 18.00 18.00 336.00 149.96 41.82 44.00 1.97 15.97 58.90 26.18 81.53 49.10 66.00 43.54 24404.00- 75.80 205.75 13.72 8.00 53.01 740.74 600.30 '. 190.00 27714.85 TO: City Council FROM: City Manager and Finance Director SUBJECT: 1976-76 Fiscal Year End Report DATE: November 5, 1976 Attached is a considerable amount of financial data summarizing our 1975-76 fiscal year. The yellow sheets (Tables 1, 2, 3, and 4) give comparisons of actual year figures to budget and 8-month estimates; the white pages give the September line -item expenditures and fiscal year totals. This report will analyze some of this important data. Year-end figures are subject to auditors' adjustments. Our audit is now being prepared by Greenlee, Paul, and Furnas. Fund Balances. The most important information on these sheets are our closing case ba antes and comparisons to 8-month estimates. The estimated amount was the basis for our 1976-77 Budget, so these new figures may revise our thinking about the new fiscal budget. We closed the fiscal year with total cash balances of $309,250 which is about $104,000 more than we had estimated. The balances reported do not include funds restricted by bond ordinances. This higher closing balance compared to our 8-11lonth estimate is due in part to: (1) $13, 379 lower expenditures in General Fund; (2) $11,155 lower expenditures in Utility Fund; (3) $13,367 Road and Bridge Tax unanticipated revenue; (4 $ 7,500 more ad valorem taxes collected than estimated; W$19,879 more interest than estimated for both funds; $ 4,834 higher water sales than estimated: Excise Taxes. Table 4 gives a breakdown of total Excise Taxes received by source ann category. We were able to transfer $40,483 more excise tax revenue to the General Fund than had been estimated because of lower than anticipated expendi- tures and release of interest income that had previously been considered restricted. Utility Fund. Table 3 shows transactions and balances in the Utility Fund. These transactions were complicated by our major construction projects, interim financing, court settlement, and final Environmental Protection Agency sewer plant grant payment. It was necessary to make certain adjustments on the reports in order to accurately compare revenues and expenditures to opening and closing cash balances. Construction funds no longer restricted, and funds received from interim financing add to unrestricted cash. We have considered these funds unrestricted as they have been expended for the purposes intended. Repayment of financing will be through budgeted debt service. Other adjustments were necessary due to accrual accounting procedures. 1976-77 Fiscal Year. Our more favorable opening position for the current fiscal year means that we can go ahead with our anticipated work program, and perhaps add to it by expanding the street resurfacing program by the $13,367 amount received from Road and Bridge Tax funds last fiscal year. Page 2 City Council 1975-76 Fiscal Year End Report November 5, 1976 With the extension by Congress of General Revenue Sharing, we can expect about $30,000 unbudgeted revenue for last two quarters of the new fiscal year. We can also expect an unbudgeted amount from Road and Bridge funds similar to that received last fiscal year ($13, 367). These unanticipated revenues should partially offset the $100,000reduction in cash balances budgeted for the current fiscal year. Gordon Tiffany w vD Tom Sanchez STATEMENT UP REVENUES, IXPENDITURES, AND CASH BALANCE IN GENERAL FUND FOR SEPTEMBER, 1976 CODE CLASSIFICATION BUDGET MONTI! OF SEPT. FISCAL YEAR TO DATE Sept 30 Sept 30 1975-76 1975 1976 1975 1976 REVENUES; 300 Cemetery Lot Sales $ 5000 56 562 3768 5906 305 Inspection Fees 8500 944 763 8309 7539 310 Interest 2000 0 4991 2342 6379 311 Interest -Revenue Shar 300 0 656 0 1567 320 Occupational Licenses 18000 5633 6959 18297 18709 322 Dog Tag Licenses 450 15 32 401 952 330 Miscellaneous 2500 1391 409 4198 8845 � 331 Contributions 0 0 0 0 500 335 Fines 6 Forfeitures 15000 2275 975 14731 13179 336 Court Costs 450 75 92 592 1293 337 Revenue Sharing 56695 0 0 58892 56695 340 Rental Property 6000 435 466 8133 7775 342 Sanitation Fees 88000 6786 7012 83244 85794 354 Gasoline Taxes 40000 2871 6188 38864 34284 355 Ad Valorem Taxes 204067 0 96 187697 211567 359 Road 6 Bridge Tax 0 0 0 0 13367 SUB TOTAL $ 446962 20481 29201 429468 476351 Excise Taxes 142842 149965 200731 TOTAL REVENUES $ 589804 179166 677082 i EXPENDITURES: i 1 Administration $ 62704 376 5923 57246 57915 i 2 Public Safety -Police 143304 14014 16380 143441 141853 3 Public Safety -Fire 10543 0 4435 0 8712 4 Community Services 356669 48545 34114 334983 288248 5 Community Development 21492 0 1499 0 19764 6 Special Activities 60220 5974 4677 78884 66692 TOTAL EXPENDITURES $ 654932 68909 67028 614554 583184 ! ! 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W O In W O) In N V I O 1�. .D H Y H �11rrr�1r1llI �� O H H OI N N CO �p O V I N V N H 10 O �O O O O O H O m f: I HV O F H l~il In H 00 to F O J 1 W V I O. 00 1 F �O N I I H W toVI W V �D N O N O F F p N C7 W I 1 N A O� toF+ O W O /- Vi F w 10 O. In tli O O O H H VI J O O O H H w O O M p y Q` O m CA H F lNn �O W H H �O N OD F 01 w I O W H H J o F I rn rn I o H v Ol I F J IH-. lNil H O� H H w O N O+ In �y N V O H H 10 to H O w V 0 H W H H O+ M O H 00 W r H 10 w "77FFAA�� 10i1 W H b F J W w m Ln N W D` J V .O J �O I P W I 0o F F I to In 00 i F N J W O H 00 OD J T H N OD H W � UI �D W J F O V W T N N VI F 10 J �D w V W O �D O O O W N In H G7 O F J O+ H O+ N �O In H F O In O O H W In F f��J N o F .n � rn F J vl ro H I OD 1� rn 1 J I F w to In Lo a\ p7 � � O� C7 N O� N VI � N ID D• N w N H N V W O H F lOil J O. H W D7 H O V In l7 J W Lo O In N J J N H N �D V VI N �O •Y H Ii O a• J D1 C7 b V �O �D V o 00 W O D\ W W O H O 7y N J IJ F F Vf w W �O O N to i' STATEMENT OF REVENUES, EXPENDITURES, AND CASH BALANCE IN GENERAL FUND FOR SEPTEMBER, 1976 CODE CLASSIFICATION 11UDGET MONTH OF SEPT. FISCAL. YEAR TO DATE Sept 30 Sept 30 1975-76 1975 1976 1975 1976 REVENUES; 300 Cemetery Lot Sales $ 5000 56 562 3768 5906 305 Inspection Fees 8500 944 763 8309 7539 310 Interest 2000 0 4991 2342 8379 311 Interest-Rovenue Sher 300 0 656 0 1567 320 Occupational Licenses 18000 5633 6959 18297 18709 322 Dog Tag Licenses 450 15 32 401 952 330 Miscellaneous 2500 1391 409 4190 8845 331 Contributions 0 0 0 0 500 335 Fines & Forfeitures 15000 2275 975 14731 13179 336 Court Coats 450 75 92 592 1293 337 Revenue Sharing 56695 0 0 58892 56695 340 Rental Property 6000 435 466 8133 7775 342 Sanitation Fees 88000 6786 7012 83244 85794 354 Gasoline Taxes 40000 2871 6188 38864 34284 355 Ad Valorem Taxes 204067 0 96 187697 211567 359 Road & Bridge Tax 0 0 0 0 13367 SUB TOTAL $ 446962 20481 29201 429468 476351 Excise Taxes 142842 149965 200731 TOTAL REVENUES $ 589804 179166 677082 EXPENDITURES: 1 Administration $ 62704 376 5923 57246 57915 2 Public Safety -Police 143304 14014 16380 143441 141853 3 Public Safety -Fire 10543 0 4435 0 8712 4 Community Services 356669 48545 34114 334983 288248 5 Community Development 21492 0 1499 0 19764 6 Special Activities 60220 5974 4677 78884 66692 TOTAL EXPENDITURES $ 654932 68909 67028 614554 583184 0 STATEMENT OF REVENUES, EXPENDITURES, AND CASH BALANCES IN UTILITY FUND FOR SEPTLIMR, 1976 CODE CLASSIFICATION ISUDCI'If 1101TI1 OF BEP'f FISCAL YEAR TO DATE 30 Sept 30 Sept 1975-76 1975 1976 1975 1976 REVENUES: 301 Tapping Foon-Water $ 7500 225 800 7561 944 6085 698 302 Connection Foes -Sewer 2500 0 0 1474 1980 303 Extensions 0 2500 0 1270 3.980 3250 5835 15433 310 330 Interest Miscellaneous 1000 114 397 814 2330 340 Hydrant Rental 3545 0 10670 3425 14230 3495 166410 3545 162834 361 362 Water Sales Sewer Service 185000 115000 8476 8609 102105 104313 SUB TOTAL $317045 20755 32691 288638 298018 Excise Tax 84158 14909 (130514 183583 43675 I'OTAL REVENUES $401203 35664 (97823) 472221 341693 EXPENDITURES 7 Utilities Admin $ 33313 1460 2457 27594 34912 8 Water Department 88609 23210 10343 83733 75489 9 Sanitary Sewer 107086 7508 10078 88685 89328 Debt Service 1.65077 24387 26183 164987 158580 $394085 56565 49061 364999 358309 rt w�+ L+ w w w u+ w w u) w w w w wL4 '1 u i m ui a iv o r. o o 0 G ° n I -I �n •), iv n a In w •n sl MI u {' t�i Ea J M q �+ cl ,� p •ry�p �Nt 1n+ H. tr")r N 1 17 n n PI C N N try, •p� IV p In p!1; IOC+ rr ryryry IVyf P p In H, ,�i tii H 00 e. �) 1 H rDry N N p r[1 H In coIt N nl o rr � r N• p CJ I It o p U )�-11 ;l o R' �� cot In H 0 rj o d �. 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N r co 0r0 d n r w .. hl �. 7J In M oQI fv p nH P a+ q r a n a n r r w V v H O r V r LA N w O CD 41 t.+Cf H O T O O O O MC M H NO H H n N w O O O O O O M 4 v W I V N O r O �+ p v W O K r F. w r N O w 00 H HO O V w O V N W r O r w V r W � c r w cl [-7 C N � W r w W y W W N zo H N 0. HOT pNo V O W rn N C> w V [•7 7.1 TO: City Council FROM: City Manager SUBJECT: Systematic Code Review DATE: November 4, 1976 At the October 26 City Council meeting, you asked for my recommendations on a systematic procedure to comprehensively review and update our City Code. Ilousekee ijnc. Vic now have numerous Code provisions that are outdated by our Charter rev Sion, by State law (espocia11y home rule), and by modern practice. Much of the Code revision work will necessarily be done by the City Attorney, for which you have authorized compensation at his hourly rate. Our Ordinances include the general provision that "All ordinance or parts of ordinances in conflict herewith are hereby repealed." Similarly, the new charter provides that "all City ordinances, resolutions, orders, and regulations which are in force when this charter becomes fully effective are repealed to the extent that they are inconsistent with the effective operation of this charter...". Some follow-up work should be done to actually remove conflicting provisions from the Code. The chapters on Administration, Traffic, Elections, Municipal Court, Police and part of the Fire Prevention and Alcoholic Beverages conflict with the Charter or State Law. This "housekeeping" work, to rid our Code of superseded sections, will necessarily be done by the City Attorney. Policy. Other code revisions, however, will include important policy considera- tions. I suggest that the City Council set priorities and direct the staff to do background work on the most important areas. Mr. Blackburn pointed out that our Subdivision Chapter is in need of review, particularly because of the long-term impact of this chapter on our development. This may be a first area for study. Our Zoning Code is also in need of review, but I would hesitate to significantly modify it in any way affecting general land use patterns until after completion of our Comprehensive Plan. Ground work to revise the chapters on building, plumbing, and electricity has already been done. Our schedule of occupational licenses should be reviewed after we decide what to do about home occupations. Other policy areas that will require review are Animal Control, Trailers, Landscaping, Streets (especially construction standards), Taxicabs, and Health and Sanitation (especially Landscaping and parkway and lot maintenance). Recommendation. I recommend (1) that the City Attorney be directed to begin his review of our Code for superseded sections and to prepare the necessary ordinance for City Council consideration (you may want to have regular progress reports); (2) that the staff be directed to begin background work to review our Subdivision ordinance as a first step toward consideration of policy questions, and (3) that the City Council establish priorities for the staff to follow in doing background work on code revision. Page 2 Systematic Code Review November 4, 1976 Priorities. The following is a LuAgested priority list: (1) SUBDIVISIONS (has important impact on development)-, (2) BUILDING, ELECTRICAL, PLUMBING (has impact on building; some work has already been done); (3) LICENSES (needs general updating; may have effect on business; may have revenue impact); (4) HALTH impact onOdevelopment; ("Weeds, trashsecti, etc." insection needs clarification); (5) STREETS AND SIDEWALKS (construction standards need to be reviewed; might be done in conjunction with Subdivision); (6) TAXICABS; TRAILERS AND TRAILER CAMPS; JUNK AND JUNK DEALERS; ANIMALS AND FOWL (May only need modernizing) Gordon Tiffany cc: City Clerk (11-9-76 Agenda) TO: City Council FROM: City Manager SUBJECT: City Logo Contest DATE: November 5, 1976 Last week you received a copy of a letter that I wrote to Clermont Nigh School Principal, Dave Lofgren, proposing a "logo" contest for our' City. To refresh your memory, I wrote: As a project for interested art students, we would like to propose a contest, limited to Clermont Nigh School students and to private high school students who are Clermont residents, to design a logo appropriate for our letterhead, vehicles, and other official City use. The logo would graphically represent our City, perhaps by incor- porating themes such as citrus, hills, lakes, "gem of the hills", etc. A two-color design that would show up when reproduced in a single color would be prefered. We would propose a $25 first prize, with judging to be done by the City Council, or a committee designated by them. _ With your concurrence, I will publicize this contest. Your decision on contest rules, judges (yourselves or a committee appointed by you), deadlines, etc.,would be appreciated. Gordon Tiffany cc: City Clerk (11-9-76 Agenda) TO: City Council FROM: City Manager SUBJECT: Definition of "Hardship" for Variance DATE: November 4, 1976 Some time ago you discussed including a definition of "hardship" on applications for a variance. I submitted this question to Mr. Baird, and his self-explanatory reply is attached. The staff should never refuse anyone's right to apply for a variance, but in some cases a person may not understand the criteria that you must• use in granting one. The result is that some people may request a meritless variance at a cost of $25.00, when they would not have wasted their money had they understood what constitutes a hardship. I would like the Council's approval of including language as suggested by Mr. Baird on the application for a variance. �— Gordon Tiffany cc: City Clerk (11-9-76 Agenda) Attachment REGEIVED Nav 2 _ �i �1a►�•�H nna� Itn��tu M IO,I rILVri A, LAW i 1I1n10A1K 1L 1A 0—C 111,111MONT, MIA111111A IIY TII n lOnn[ R nqV[ ILLL n„nni 100 �) lin•101 uwunn a uenn, �n November 1, 1976 i i i Mr. Cordon Tiffany City of Clermont { 1 Westgate Plaza Drive Clermont, Florida 32711 j RE: VARIANCE REQUESTS - "HARDSHIP 1. 1 Dear Gordon: Pursuant to your request, 'I have developed a definition of "hardship" for purposes of variance requests. While each request should be determined on its own merits, the City Council can go on record as accepting a general _.._.. definition of the term "hardship". .. �I. i. I would recommend the following language be included in the variance request forms: I submit that I qualify for this variance because I have an exceptional and unique hardship on my particular i. parcel of land that is not shared by property owners in my area. A strict application of the zoning ordinance deprives me of the reasonable use of my land and the grant- j ing of this variance will not alter the essential character of the area. If the City Council makes a determination that the above statement is accurate, a variance should be granted. Very truly yours, LEONARD H. BAIRD, JR. City Attorney LHB:pw TO: City Council FROM: City Manager SUBJECT: City Owned Property in Block 94 DATE: November 5, 1976 Last month you agreed with my recommondation that the triangular piece of City -owned property in Block 24 between Lots 1 and 2 and West Lake had no foresee- able future municipal use, and asked that a Resolution be prepared to authorize the property's sale. At your last meeting Mr. Beals was asked to make an estimate of the property value. This property is adjacent to the Seaboard Coast Line Depot. The railroad is petitioning for permission from the Public Service Commission to close the depot on a 6 month trial basis and substitute a mobil6 freight service. If the depot is permanently closed next summer, it could be made available for our city's use. Because the triangular piece of property is adjacent to the depot property that could come under our control within a year, I now feel that selling the triangle would be premature. I recommend NOT proceeding with plans to sell this property until the fate of the depot is determined. Mr. Beals has not made the value estimate because of my recommendation. — - If you concur with this reconmiendation, I will notify the three property owners who have expressed an interest in the triangle, and I will reimburse the Ellrodts $12.50 for the title search that they had done at our request. Gord n" Tiffany cc: City Clerk (11-9-76) TO: City Council FROM: City Manager SUBJECT: Street Lighting DATE: November 5, 1976 Grand_ Highway- At its meeting this week the Planning and Zoning Commission unanimously voted to recommend to the City Council that street lights be installed on Grand Highway between East Avenue and the Orange Hill Subdivision. Monthly cost of street lights there would be $2.25 per light for fixture rental plus $2.40 per light for energy, for a monthly cost for three lights of $13.90. There is no installation fee. I concur with the recommendation of the Planning and Zoning Commission and request that you authorize three street lights to be installed along Grand Highway from East Avenue to the Orange Bill Subdivision. Downtown. For the past few months the staff has been working with Florida Power personnel to determine how our street lighting dollar could be better spent. A survey this summer indicatedthat our downtown area is overlighted, with some lights located only a few feet away from others. Engineering plans have now been completed by Florida Power to reduce the number of fixtures downtown without significantly reducing the noticeable - lighting. By removing about 30 fixtures, we could save at least $153 every month, plus an undetermined amount for poles that could be removed. Specific plans could be made available for your review before authorizing removal of the lights, but I would like to have your authorization to proceed with Florida Power based on their assurances that effective lighting would not be significantly reduced. General. We plan to continue reviewing our street lighting area by area. Some neighborhoods need additional lights, and some lighting could be reduced, but our goal is to spend our money more wisely, whether we end by spending a little more or less than our current $3,400 monthly street lighting costs. Ad6nGTiff"�any cc: City Clerk (11-9-76 Agenda) To: City Council FROM: City Manager SUBJECT: Annual Administrative Report, 1975-76 Fiscal Year DATE: November 5, 1976 rative fislcal yearas Pleased orequsubmit iredtbyYou Section 32Annual the��CitytCharterReport for the 1975-76 Police. Officers answered 1,968 complaints, investigated 271 motor vehicle accidents, and rcleared49 felonies dLU 002call'. al land r assistance. In addition to 570 traffic Robin Smythe was employed as Court Clerk on October 1 after having served vas acancyccreated byJoe theNdeathbofvcdispatcheras hired sBurnellcher on March 13 to fill the Schuster. Considerable administrative work was required in connection with the phase -out of our Municipal Court on September 30 and to change departmental procedures as required by the new Court arrangements. Fire. Robert Smythe directed this department, consisting of 15 volunteers. Since January 1, firemen responded to 9 structure fires, 5 auto fires and one miscellaneous fire with estimated losses of $80,300. No new major equipment was purchased, but several minor items were acquired and equipment was modified to make it more efficient. Community Services. Bob Smythe also directed this ldepartment tiwith 24 sparks, employees, responsible for streets, storm drainage, cemetery, municipal buildings, sign, and animal control. Accomplishments of this department during the year included: (1) Improviding Bishop Field grandstand and lighting; (2 Constructing and installing bicentennial time capsule vault and monument; (4) Installing Cremorial Niche Bank in cemetery; (5) Overseeing prisoner crew from Lakes Correctional Institute for extensive parkway sidewalk, beach and guardrail cleanup, for painting, and for other City projects; (6) Supervising sandblasting and colorcrete for Jenkins Auditorium; (7) Repainting all street name sign posts; (8) Replacing traffic control signs to substantially comply with uniform Traffic Control Law; (9) Installing wheel chair ramps at Jaycee Beach, City Nall, and Police Station, and (10) Constructing several minor drainage improvement structures. Garbage and trash totalling 17,250 cubic yards was collected and taken to the landfill in 1550 trips. In addition, the Department continued day to day activities such as cemetery and park mowing and maintenance, street maintenance, sidewalk repair, and animal code enforcement. One major piece of equipment, a flat-bed drump truck, was ordered. Page 2 Annual Administrative Report, 1975-76 Fiscal Year November 5, 1976 Community Develo ment. Harvey Nagel continued his responsibilities in a separate epartment for co a enforcement in the areas of building, housing, zoning, licensing, signs, and other provisions. During the year, 659 building permits with a value of $2,087,463 involving 1731 inspections were processed. Thirteen substandard buildings were in various stages of condemnation proceedings. Nearly 300 properties, plus 23 groves, were surveyed for semi-annual clean-up and mowing. Additionally, at my request Mr. Nagel reactivated the Accident Review Board and served as its Chairman to review all employee accidents and to recommend remedial action to improve employee safety. Utilities. Preston Davis supervised this 8 employee department providing water and san tary sewer service for the City. Activities for the year centered around three major construction projects: (1) Seminole Well 2) Water Distribution System Improvements, and 3) Area 19 Sanitary Sewage Collection System. Mr. Davis and Foreman Leo Creech served as field supervisors for these projects. Additionally, the Utilities crew installed 3000 feet of 6-inch water main along Grand Highway and U. S. 27 south of Highway 50. The motor in the Grand Highway Well was replaced. During the year 298 million gallons of water were pumped from City wells, down from 325 million gallons the previous year. The high month was March with 31082 gallons pumped. Average daily flow at the Treatment Plant was .376 MGD during the year. Preston Davis earned his "B" water purification license. He also holds a "B" certificate for wastewater treatment. Financial. A separate report summarizing our City's Financial position is enclosed. Administrative. In compliance with State law, we began the process of preparing a Comprehensive Plan for our City's next 20 years. Other major activities, primarily administrative in nature, included; (1) State Road 50 project planning coordination with DOT; (2) FmHA interim financing coordination for utilities improvements; (3) Continuing efforts to find a long term, cost effective method to dispose of our treated wastewater from the Sewage Treatment Plant; Page 3 Annual Administrative Report, 1975-76 Fiscal Year November 5, 1976 (h) Working with Lake County League of Cities and the Board of County Commissioners to find a solution to the tax equalization problem; (5) City Attorney settling the dispute with Michaels-Stiggins engineers over sewage plant work; (6) Negotiating inter - local agreements with the Town of Minneola (for dispatching and jail service) and the County Planning Department (for planning assistance; (7) Beginning systematic ordinance review to update and modernize our City Code; and (B) Assisting in preparations for the Nation's Bicentennial celebration in Clermont. The City Council adopted 26 ordinances, including annexing the Bob Wade Ford property, amending sign regulations, rezoning several properties, abolishing our Municipal Court, and prohibiting Airboats in City waters. In December, voters approved adoption of City Charter amendments by a vote of 252 to 97. Key Personnel: Former City Manager Robert M. Hopkins resigned from the City effective February 6, 1976 to accept the job of Weslaco,, Texas City Manager. Robert Smythe admirably performed the duties of City Manager in the interim, and passed a smooth -running daily operation to me on April 19. Tom Sanchez joined our City as Finance Director on August 16th. Jak',Mi ff any