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04-23-1974 Supporting DocumentsM1NUITS M 1026 REGULAR MEETING A Regular Meeting of the City Council of the City of Clermont was held in the Council Chambers on Tuesday, April 23, 1974, The meeting was called to order at 7:30 P. M. by Mayor Claude E. Smoak, Jr. with the following members present: Councilmen Byrd, Waller, Schroedel and Oswalt. Other officials present were: City Manager Hopkins, City Attorney Vason, City Clerk Carroll, City Controller Fleming, Director of Comnunity Services Smythe and Chief of Police Tyndal. Others present were: Mesdames Waters and Oswalt, Mr. and Mrs. W. B. Perry, and the Messrs. Hovis, Czech, Britt and Carden. Representatives of the Sontinel/Star, the Leesburg Commercial and the local Press were also present. The Invocation was given by Councilman Byrd, followed by repeating of the Pledge of Allegiance in unison by those present. The minutes of the regular meeting held April 9, 1974 and of the special meeting held April 15, 1974 were approved as written. City Manager Hopkins submitted his report both orally and written, and a copy is attached hereto. With regards the vacancy existing following the resignation of George E. Hovis as Clermont's Public Defender, it was the suggestion of Mayor Smoak that the City Attorney, the City Manager and members of Council consider this matter and be prepared to submit recommendations for filling this office at next meeting. With regards the advisement just received wherein the city's landfill had been condemned by the EPA, it was consensus that City Manager Hopkins arrange for a meeting of Council with the County Commissioners to consider a course of action. With regards the offer submitted by Ralph Roane for the city to purchase property owned by him in the area of the city owned abandoned landfill site just east of the citrus tower for possible spray irrigation, it was consensus that this offer be taken under advisement and the City Manager submit recommendations on the matter at the next meeting. City Attorney Vason reported that he had contacted the City Attorney of the City of Pompano Beach who reaffirmed essentially what is contained in House Bill 2255 wherein they are seeking reimbursement for funds expended on an ocean outfall which was originally approved by the State and now ordered discontinued, because they had in good faith relied upon the direction of the State of Florida in the beginning. Mr. Vason further reported that of the six parcels of property on which the city had filed suit for delinquent sanitary sewer assessments, that five of them had been sold in public sale on April 18th. Mayor Smoak reported that communications had been received from several legislators with regards Council's resolution forwarded to them on the Green Swamp matter, and that the majority had been favorable to the resolution. Councilman Waller commended the Police Department for their recent assistance when the move was made by the Exchange Bank to their new building. Councilman Schroedel on behalf of the Official Board of Cooper Memorial Library, extended an inviation to all to attend the Orange Blossom Breakfast on Wednesday, April 24th to be sponsored by the Library Board. Councilman Schroedel offered and moved the adoption of AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, ESTABLISHING A NEW ARTICLE V UNDER CHAPTER 11 OF SAID CODE OF ORDINANCES, TO BE ENTITLED "LANDSCAPING"; ESTABLISHING A COMPLUSORY LANDSCAPING REQUIREMENT AND MINIMUM LANDSCAPING STANDARDS FOR ALL LOTS AND PARCELS, EXCEPT SINGLE-FAMILY AND TWO-FAMILY DWELLING, MINUTES N9 1.027 WITHIN THE CITY OF CLERMONT: PROVIDING FOR PROSPECTIVE APPLICATION: PROVIDING FOR PENALTIES AND THE METHOD OF ENFORCEMENT OF SAID ORDINANCE: PROVIDING AN EFFECTIVE DATE: PROVIDING FOR SEVERABILITY: PROVIDING FOR PUBLICATION and the motion was seconded by Councilman Waller. The ORDINANCE was read for a second and final reading, by title only, by City Attorney Vason, and upon roll call vote on passage of the motion, the result was: Ayes: Oswalt, Waller, Byrd and Schroodel. Total Ayes: Four. Nayes: Smoak. The Ordinance was adopted and the number 103-C assigned to it. Councilman Oswalt offered and moved the adoption of AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF CLERMONT, FLORIDA, REFERRED TO IN SECTION 26-1 OF APPENDIX A OF THE CODE OF ORDINANCES: REZONING LOTS 3, 41 5 and 6, BLOCK 44, from C-1 ZONING CLASSIFICATION TO R-3 ZONING CLASSIFICATION: REPEALING ALL ORDINANCES IN CONFLICT HEREWITH: PROVIDING FOR SEVERABILITY: PROVIDING AN EFFECTIVE DATE: PROVIDING FOR PUBLICATION and the motion was seconded by Councilman Schroedel. The ORDINANCE was read for a second and final reading, by title only, by City Attorney Vason, and upon roll call vote on passage of the motion, the result was: Ayes: Waller, Byrd, Schroedel, Smoak and Oswalt. Total Ayes: Five. Nayes: None. So the Ordinance was adopted and the number 105-C assigned to it. Councilman Schroedel introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, AMENDING SUBSECTION F OF SECTION 26-24 OF THE CLERMONT CODE OF ORDINANCES: AMENDING SUBSECTION F OF SECTION 26-25 OF THE CLERMONT CODE OF ORDINANCES: ALLOWING AND PERMITTING CHILD CARE CENTERS AS A CONDITIONAL USE IN C-1 AND C-2 ZONING DISTRICTS: REPEALING ALL ORDINANCES IN CONFLICT HEREWITH: PROVIDING FOR SEVERABILITY: PROVIDING AN EFFECTIVE DATE: PROVIDING FOR PUBLICATION and the Ordinance was read for a first reading, by title only, by City Attorney Vason. Councilman Oswalt offered and moved the adoption of a RESOLUTION to make certain changes in the various rates, fees, and regulations in the Utilities Department, and the motion was seconded by Councilman Byrd and unanimously carried. The RESOLUTION was read in full by City Attorney Vason and the number 231 assigned to it. Councilman Waller offered and moved the adoption of a RESOLUTION endorsing House Bill 2255 (An Act for the Relief of The City of Pompano Beach Providing For Reimbursement for the Construction of An Ocean Outfall In Reliance On Approval By the Florida State Board of Health) and the motion was seconded by Councilman Schroedel and unanimously carried. The RESOLUTION was read, by title only, by City Attorney Vason and the number 232 assigned to it. Mayor Smoak requested that City Manager Hopkins contact Dawkins and Associates, Inc. with regards the possibility of extending the existing 6" water main on Grand Highway (east of Highway #27) in order to serve adequately all the people that develop in that area in conjunction with the proposed new well and line improvements. It was suggested by Mayor Smoak that City Manager Hopkins obtain an estimated cost for utilizing the present city hall by an addition expansion to the building on the south, and Mr. Hopkins agreed to do this. With regards the recommendation, with reservations, of City Manager Hopkins to request permission from the LCPC to partially fill the borrow pit in order to better determine the pit dikes capabilities and effectiveness, motion was made by Councilman Oswalt. seconded by Councilman Schroedel and carried that this Mayor Smoak requested that City Manager Hopkins investigate the city owned abandoned landfill site located just east of the citrus tower to determine just how much property is city owned, how much of the property has been excavated todate and what the city's position would be with regards once again utilizing it as a sanitary landfill, and report back to Council at next meeting. MINUTES N9102$ With regards the matter of Clermont having been identified by HUD as being flood prone and applications available to file for participation in the National Flood Insurance Program, it was consensus that this matter be deferred. With regards the recommendation of City Manager Hopkins to conduct a limited "slurry seal" project on certain asphalt paved streets as a preventive maintenance measure, motion was made by Councilman Schroedel, seconded by Councilman Byrd The meeting was adjourned by Mayor Smoak at 8:54 P. M. Claude C. Smoak, Jr. Mayor Dolores 41. Carroll City Clerk CITY MANAGER'S REPORT Vie are presently experiencing difficulties in providing adequate service in two areas.- animal control and trash pickup. In animal control the problem -Is the lack of a warden. We have not had a man in this position for some time and we do not have any prospects. The problems in trash pickup stem from the equipment. Vie are presently using hand loading on dump trucks. The hydraulic loader is being overhauled. Vie expect delivery tomorrow on our new trash truck chassis. We hope to have the new trash truck assembled and on the road within the next ton days to 2 weeks. The trash pickup difficulties should diminish at that time. We received word yesterday from Senator Gunney's office in Washington that FHA has approved our water improvement loan. We should get official word from FHA within a few days. The Project Clermont work has started on the north side of Montrose Street. City forces have installed the water line and new curb. The concrete will be poured tomorrow or Thursday. The installation of the benches could begin as early as next week. Council has received a letter dated April 10, 1974 from George Hovis wherein he has submitted his resignation as Clermont's Public Defender. Action will be necessary to replace Mr. Hovis. Today we were advised by Lake County that EPA has condemned the South Lake - County Landfill. EPA has directed that operations cease effective 1 June 1974. It will be necessary for us to evaluate the impact of this decision by EPA and to meet with county officials to develop a course of action. Council has a memo dated April 23 regarding the sale of 122 acres of property 1/2 mile east of Grand Highway. The city is being offered the property for a long term spray irrigation site. It is recommended that a work session be scheduled to discuss this offer. Patrolman Jerry Blair has submitted his resignation effective April 26th. Patrolman t Blair will become a member of the Lake County Sheriffs Department. Sgt. John Jaggers of the Minneola Police Department will replace Blair. The Orange Blossom Breakfast will be held at 8 A. M. Wednesday, April 24th in the Jenkins Auditorium. It will be sponsored by Cooper Memorial Library. April 23, 1974 obert����M. Ho j TO: City Council FROM: City Manager SUBJECT: Borrow Pit DATE: April 17, 1974 On Tuesday, April 16, 1974, I met with Dave Crowson of Dawkins & Associates and S. D. Israel of Universal Engineering Testing Company to discuss the soils investigation report on the borrow pit dike prepared by Universal Testing. The primary purpose of the meeting was to investigate alternative, less expensive methods of increasing dike stability as reconn:ended in the report. Alternative methods discussed were a different water level than six feet, different dike configurations, sealing the inside perimeter of the dikes with an impermeable material and total scaling of the bottom and sides of the pit. All of the alternatives discussed appeared to be impracticable, not in keeping with the desired objectives regarding the pit or more expensive than the proposal recom- mended in the report. As I see it, we have three courses of action: 1. Abandon the project. s 2. Do the work recommended in the report. 3. Obtain permission from the Lake County Pollution Control Board to partially fill the pit to determine the actual problem areas, If any. Evaluation of Alternatives 1. Abandoning the project appears highly undesirable at this time in view of the nature of our disposal problem and the need for some immediate relief. Another factor which would encourage rejection of this alternative is the amount of money already invested which would be lost. 2. Doing the work recommended in the report also meets with some reservation. The primary reservation at this time stems from the estimated cost of the work vs. the return on the investment in terms of usefulness of the pit. The cost estimate is as follows: Equ_i pmeent,&Material s Bulldozers )40/hr $40 2 Front End Loaders 0 $40/hr 40 1 Vibratory Roller @ 510/hr 10 $0 EST 80 hr @ $90/hr $ 7,100 1100 CY gravel 0 $5/CY 5,500 Sub Total (EQT. & MATL.) 12 ,-7-00 - 10% Contingencies 1,170 Sub Total -ff,W Engineering & Testing 1,400 Total f' Hot Volume 0 6' depth" 1.32.0.000 gal. Daily Discharge 250,000 gal. Evap d Porc/day s0 000 (1al. Nat/day 266,00 c7a1. Capacity 1.32/20 6.6 days *The above calculation assumes a uniform depth of six fact of water. This is not possible since the floor of the borrow pit 1s not a uniform elevation. The floor of the, pit is approximately five feat lower at the vast end --the end enclosed with the dike. In view of the cost Involved and the questionable usefulness of the pit 1n terms of volume, I would hesitate to recommend that the additional funds he expended. 3. The last alternative and the only one that appears to be reasonable at this time is to request permission from the Lake County Pollution Control Board to partially fill the pit to determine if we are going to encourage local dike failures by introducing water into the pit and to deter- mine, if any percolation is going to take place fully realizing that the head will be minimal initally. It is may suggestion that we put no more than two feet of water against the dike at the west end of the pit. This could be monitored to determine if excessive lateral movement occurs through the dike and if local failures -- become apparent. When the pilot filling results are known, the volume could be increased, the project could be abandoned or the additional work could be accomplished. Conclusion I am very reluctant to recommend that we introduce water into the pit when we have an engineering report that plainly states that the "existing embankment is totally inadequate without the presence of water. Hater in the pond reduces the factor." However, this alternative seems to be the best of three poor choices. This matter will be on the April 23rd agenda. Robert M. Hopkins CC: City Clerk Superintendent of Utilities bcc: R. M. Hopkins TO: City Council FROM: City Manager SUBJECT: City Ilall Appraisal DATE: April 23, 1974 Mr. Art George who had previously agreed to appraise the City Hall property has advised that he will not be interested in doing this work and respectfully withdraws his proposal. i �b. M. Ho ins i TO: City Council FROM: City Manager SUBJECT: Slurry Seal DATE: April 23, 1974 During the last couple of years we have been investigating various preventive maintenance measures for the asphalt paved streets of the city. One of the measures we have been evaluating is called "Slurry Seal". This is a mixture of asphalt emulsion and granite screenings or aggregate. The slurry seal method should not be confused with the complete resurfacing of a street with the more expensive application of asphaltic concrete, the slurry seal course averages approximately 4" in thickness whereby a course of asphaltic concrete averages 1" in thickness, the minimum to obtain a lasting and satisfactory surface, A slurry seal course cost approximately one-fourth that of an asphaltic concrete surface course 1" in thickness. After slurry seal the street may seem to be rougher in surface to motorists than before the application. This is due to the texture of the slurry seal surface as compared to an asphaltic concrete surface. Although this feature may initially be objectional to some, tests have demonstrated that the type of slurry seal being proposed provides one of the most "non-skid" surfaces available, which of course is desirable as a factor in minimizing accidents due to vehicular skidding and should offset any minor objectional features. With increased traffic use the surface will eventually become smoother and the loose aggregate encountered immediately following the application will ultimately become imbedded in the mixturp or be removed by street sweeping. The residual aggregate will not harm a vehicle. In contrast to a complete resurfacing of a street with asphaltic concrete, the 14" slurry seal will not, and is not intended to, remove irregularities or depressions in the existing street surface, but is used strictly as a preventative maintenance measure. Many of the older streets have been resurfaced with asphaltic concrete or a similar process several times thereby reducing the street curb exposure and limiting the storm water carrying capacity of the gutter. On such streets the application of another course of asphaltic concrete is not considered advisable or practical without removing at least an inch of the old asphalt which process would not be economically feasible. The application of a slurry seal coat to such a street is therefore considered highly desirable and economical when compared with the alternate method. It is recommended that we conduct a project of limited size in order to evaluate the slurry seal surfacing on our streets. If the process proves acceptable to the community, we can contract to have a certain number of streets done each year with every street being done approximately every five years. Page 2 1' City Council It is recommended that we slurry seal the following streets Street From To Square Yards Grand Hwy East Avenue US 27 10,217 Bloxam Avenue Minnehaha Ave Desoto St 6,444 DeSoto St. East Ave. Dloxam Ave. 8,066 Highland Ave. Bowman St. US 27 8,066 West Ave. SR 50 Linden St 2,266 Chestnut St. West Ave. Tenth St. 1,466 Linden St. Tenth St. Twelfth St. 3,177 Seminole St. West Ave. Twelfth St. 3,911 Tenth St. SR 50 Chestnut St. Seminole St Minnehaha Ave. 2,466 East Ave. Grand -Hwy SR 561 2,000 Total 48,079 The cost 'of this work would be.$14,423 (48,079 SY @ $0.30/SY). The expenditure will come from the federal revenue sharing funds.