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05-14-1974 Supporting DocumentsMINUTES NQ 1029 REGULAR M:{::TING A Regular Meeting of the City Council of the City of Clermont was held in the Council Chambers on Tuesday, May 14, 1974. The meeting was called to order at 7:30 P. 14. by Mayor Claude E. Smoak, with tho following members present: Councilmen Oswalt, Schroedel and Byrd, Absent: Waller. Other officials present were: City Manager Hopkins, City Clerk Carroll, City Attorney Vason, City Controller Fleming, Director of Community Services Smythe, and Chief of Police Tyndal. Other present were: Mesdames Sheldon and Oswalt and the Messrs. Czech, Carden, Schumann, Smith and representatives of McDonald's Restaurants, Inc. The Invocation was given by Councilman Byrd, followod by repeating of the Pledge of Allegiance in unison by those present. The Minutes of the meeting held on April 23, 1974 were approved as written. Mayor Smoak announced the first order of business to be a public hearing to consider request of McDonald's Restaurants, Inc. for a variance to the requirement in the Zoning Ordinance of 1000 feet apart for outdoor advertising/billboards, whereby they could utilize an existing billboard adjacent to Highway #27. There was no one present who voiced objection to this request, whereu on motion was made b Councilman Byrd, seconded by Councilman Schroedel and carr a tat Not request be granted. Mayor Smoak announced the next order of business to be the Bid Opening on bids solicited for the application of approximately 49,000 square yards of slurry seal mix for asphalt street resurfacing. City Manager Hopkins reported that a single bid had been received from the J & B Slurry Seal Company of Florida @ $.328 per square made,and that it 11 gouncilmanv'Schroede1, secondedrecommendation b that Councilmanbid 8 rd andecarrledMoliaa toe Mann s recommendation a accepted and the bid be awarded accordingly. Mayor Smoak reported that he, the City Manager and Councilman Schroedel, had met with officials of the Little League, the Mens Softball League and the newly organized Girls Softball League, in an effort to draft a schedule whereby all three organizations could utilize the existing ball fields, and, that the meeting had been successful with the first girls softball game having been played this date. City Manager Hopkins submitted his report, both orally and written, and a copy is attached hereto. With regards the request of the Orlando Yacht Club for permission to have limited overnight camping at Jaycee B each on May 18th and 19th during their sailing regatta on Lake Minneola in order to provide security for their boats, motion was made by Councilman Oswalt. seconded by Councilman Schroedel and carried that the request With regards the request of Mr. Jim Beasley, sponsor of the Clermont High School Junior -Senior Class, that the Jenkins Auditorium rental fees be waived fpr the two nights the building was used for the Junior -Senior Class Play rehearsals, motion' was made b Councilman Byrd, seconded b Councilman Oswalt and carried that the request be grante . With regards the recommendation of City Manager Hopkins that Osceola Street, between 8th Street and West Avenue, be closed to through traffic because of the excessive dust problem existing there which could only be controlled by a complete rebuilding of the street inasmuch as it does not have sufficient base for just resurfacing, it was consensus of Council that no action be taken at the present time, and that the City Manager obtain approximate cost figures for rebuilding the street. With regards the recommendation of City Manager Hopkins that the pier at Jaycee Beach be torn down prior to the summer's activities at the beach inasmuch as it is considered unsafe, there was no action taken. Mayor Smoak requested that City Manager Hopkins submit some alternatives for Council's consideration such as approximate cost figures for a permanent concrete installation -driving in new piling and resurfacing the present dock -no installation at all, etc. MINUTES Nk) 1030 With regards the recommendation of City Manager Hopkins that the trees on the Johnson property north of Osceola Street be removed, except a row around the perimeter, inasmuch as an abundance of them have been killed as a result of the spray irrigation, it was consensus of Council that this be done. City Attorney Vason reported that the latest cost estimate received informally for an out of court settlement of the Johnson property condemnation suit was approximately $54,000.00, and that it was his recommendation to proceed with a court hearing. Council was in agreement with this recommendation. Mayor Smoak advised that he would again contact Mr. Johnson personally in an attempt to settled the matter out of court. Controller Fleming reported as follows: That of the budget ed figure of $164,145,000 of ad valorem taxes to be collected, $161,287.80 had been collected Iodate; That of the $876,000 sanitary sewer assessments levied, $531,000 had been collected to date, and, That he had invested $188,000 in 90 day certificates of deposit with the Orlando Bank and Trust Company at 10.38% interest. Mayor Smoak reported as follows: That the Stop Sign was missing from the intersection of 12th Street at Lake Shore Drive; That the residents in the area of Peter Pool Park had requested that signs designating "Caution -Children Playing" be placed in that area, and, That inasmuch as this was "Law Enforcement Week" he wished to personally commend the Chief of Police and the other department members for the job which they are doing in Clermont. Mayor Smoak further urged that all citizens take an "Look out for your neighbors property" attitude in view of the increasing number of theft and vandalism cases. Councilman Schroedel reported as follows: That he had attended the board meeting of Cooper Memorial Library and it had been reported they were to receive a grant in the amount of $900.00 to be used for a summer program; That he would like to see the installation of the two traffic lights proposed for the intersections of East Avenue and Bloxam Avenue with State Road #50 as quickly as possible rather than wait for the DDT's widening program to be started inasmuch as these two locations were already four-laned, however, Mayor Smoak advised that these install,A- . tions were to be "part and parcel" to the DDT's widening project; That the plantings along the south side of the Winn Dixie shopping center were badly in need of attention and cleaning out, and the City Manager advised that they had been contacted regarding this matter, and, That he had received several complaints of numerous pigeons being a nuisance in the boathouses along Lake Shore Drive and would like the City Manager to investigate this matter. Mr. Hopkins agreed to do so. Motion was made by Councilman Oswalt, seconded by Councilman Byrd and carried, that the bills be paid. Councilman Oswalt offered and moved the adoption of a RESOLUTION authorizing the expenditure of federal revenue sharing funds. The motion was seconded by Councilman Schroedel and unanimously carried. The resolution was read in full by City Attorney Vason and the Number 233 assigned to it. Councilman Schroedel offered and moved the adoption of AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, AMENDING SUBSECTION F OF SECTION 26-24 OF THE CLERMONT CODE OF ORDINANCES: AMENDING SUBSECTION F OF SECTION 26-25 OF THE CLERMONT CODE OF ORDINANCES: ALLOWING AND PERMITTING CHILD CARE CENTERS AS A CONDITIONAL USE IN C-1 AND C-2 ZONING DISTRICTS: REPEALING ALL ORDINANCES IN CONFLICT HEREWITH: PROVIDING FOR SEVERABILITY: PROVIDING AN EFFECTIVE DATE: PROVIDING FOR PUBLICATION and the motion was seconded by Councilman Byrd. The Ordinance was read for a second and final reading by City Attorney Vason, by title only, and upon roll call vote on passage of the motion the result was: Ayes: Oswalt, Byrd, Schroedel and Smoak. Total Ayes: Four. Nayes: None. Absent: Waller. So the Ordinance was adopted and Number 106-C assigned to it. MINUTES N9 1031 With regards the possible purchase of the old Exchange Dank Building and/or accepting the purchase option offered by them, motion was made by Councilman Oswalt, seconded by Councilman Byrd and carried that the offer be declined. Councilman Schroedel voted, Naye, on the motion. With regards the possible purchase of the Mohawk Grove Property for an effluent disposal site and/or accepting the purchase option as offered by Ralph A. Roane, motion was made by Councilman Schroedel, seconded by Councilman Oswalt and carried that the offer be declined. In order that the city's personnel policy be brought uptodate following the Fair Labor Standards Act Amendments whereby it is mandatory that wages at time-and-a- inlf be excessaof 40 hoursemployees Week, motionunder made by Councilman Byrd,law secondedWork by Councilman Schroedel and carried that the personnel policy be amended to include these provisions. With regards the recommendation of City Manager Hopkins that the city 's pension plan be amended to provide for full vestment in the program by employees with ten years of service, Mayor Smoak requested more time to read and study the report before any action is taken, and the matter was thereby postponed. With regards the request of the Lake County School District for financial assistance in the amount of $500.00 to help fund a summer arts and crafts program, motion was made by Councilman Byrd, seconded by Councilman Oswalt and carried that the request be granted and the funds be authorized provided that a swimming program is included. City Manager Hopkins reported that City Hall would be closed on Monday, May 27th in observance of Memorial Day. The meeting was adjourned by Mayor Smoak at 9:00 P. M. Ci� > % Claude E. Smoak, Jr. mayor Dolores W. Carro 1, city Clerk CITY MANAGER'S REPORT Vie have been advised that we are "in the money" for PL 92-500 funds to be used for the development of plans and specifications for effluent disposal, At 11 A.M. May 21, 1974, at the Sheraton -Orlando Jet Port Inn, 3835 Beeline Expressway, Orlando, a public hearing will be held to hear statements and comments from the general public on the proposed fiscal year 1975 funding. The City of Clermont is in the upper 20 percent in the priority standings and is designated to receive $63,030. In a memorandum released April 30, 1974 the Federal Communications Commission advised that• the application of Tele Prompter of Florida, Inc. to serve South Lake County with cable TV has been approved. The Winter Garden office of Tele Prompter advises that the contractor is making final corrections to the system and service should be available within the next thirty days. In December 1973 the Orlando Yacht Club held the Tangerine Regatta on Lake Minneola. They would like to hold a similar regatta on May 18th and 19th. They have requested permission to have limited overnight camping at Jaycee Beach. The primary reason is to provide security for the boats. Recommend approval. Last week the Clermont High School Junior/Senior Class Play was held at Jenkins Auditorium. The auditorium was used on Wednesday and Thursday for rehersals and Friday and Saturday for performances. Mr. Jim Beasley representing the junior and senior classes has requested that the auditorium rental fee be waived for the two rehersal nights. Recommend approval. On May 30th, Bob Smythe and I met with Lake County officials regarding the landfill situation. Lake County is attempting to locate a site in South Lake County which would be large enough to serve the needs of this area for sometime. It was felt that the old "dump" east of town would not be a good site because of its limited size and close proximity to the Citrus Tower. It is anticipated that the County will seek an extension on the closing of the Clermont site, but vie have no firm information in this regard at this time. Since Clermont is not in a position to operate a landfill, vie must coordinate our efforts with the county. For sometime we have been receiving complaints about the condition of Osceola Street between. Eighth Street and West Avenue. The street is not paved and the dust is excessive. Vie recently removed old railroad ties from the road bed and improved the driving surface. With a better surface, the traffic, the dust problem and the complaints have increased. Vie had hoped that there was sufficient base to allow for surface treatment but sufficient base does not exist. In order to pave the street to accommodate the trucks to and from Blue Goose would be an expensive project Projects like this are normally funded by assessments to abutting property owners. The feasibility of this approach is questioned since the railroad abuts the street on the south. Since the primary objection is the dust caused by traffic and since other routes for traffic are available and since the cost of improving the street would be rather expensive and assessments unlikely, it is recommended that Osceola Street at Eighth Street be blocked to through traffic. For the past couple of years the swimming pier at Jaycee Beach has been deteriorating and has now reached what is considered to be an unsafe condition. Periodic repairs Page 2 are expensive and the condition persists. During the last couple of budget considerations, a new pier was discussed but never recommended. It never reached a very high position on the priorities. Since the pier is now considered unsafe, it is recommended that it be torn down prior to the summer's activity. If there is sufficient interest in a now pier, one can be appropriated in the 74-75 budget and constructed prior to next summer. On Saturday, May lath the Clermont Police Department will cooperate with the Pilot Club, Kiwanis Club and Jaycees in sponsoring a Bike Safety Rodeo from 9 A. M. - 1 P.M. at the municipal parking lot next to the Elks Club. Everyone who owns a bicycle is invited to participate. Pending the final determination on the condemnation of the Johnson property, we have delayed removal of the citrus trees. Vie have been using the property since the order of taking for spray irrigation and have, as a result, killed many of the trees. Since the condition of the grove is such as to not be a factor in reaching a monetary determination and a final determination may be sometime in the future, permission is requested to remove the trees on the property south of Osceola Street. We plan to leave a row of trees around the perimeter. And one final note. The new trash truck has arrived and will be in service this week. dA�Ho14� May 14, 1974 To: ", I i. �1 L , " 1n,: Il 1-11,011: 1, i , / i i,-., !, �, ;, !* W"I F , C,1 : 1 ! 1 ,, i', , ,, I :,.! �!i , .. �; L two'l:: ; a�, j ills , IINj T I if! Fa 11, ;. I 1;o I. St,ovh ., I .-, T, - t 1, i- , -o [:5 of 19/4 (M. 93-259) mandate tho pay, la; r: o f L 111r , I I;( I.. I i - 1, :, ( ; r 'c� , ; ''I employees covered under the provision, of i;lw 1w.1 who �1uw!; iti of 40 hours in a %-torl, week. The Art applic,7 to all our except public safety employees and 'rho provisions of the Act were effective Hay '1, 1974. Since the Act reqidrcr, avertk- a n,' ! eliminates the utilization of compensatory time as a nl.-,Hlod 0i" compensating employees for overtime work, it .;!I] be necessary 14c: ;tfn:wj Section 3.2 (Overtime) of the Personnel Policy, It Is recoli'mi.-Ildod that th,:1 ollry I- —Mcd to provide for overtime for worl'. ',i c',xcc7s of, 40 hours an required by the Act. This matter ";till be on ".:!o agenda. M. Hopy,4ris cc: City TO: City Council FROM: City flanagcr stiBJI:C'f: Summer Recreation Program [)ATE: flay 10, 1974 Norval Brown of the lake County `.school District advises thal. the school district will be offering a recreation program this sunmier in Clermont, but will nerd some financial assistance from the city. The assistance will be necessary in the arts & crafts program. The j total amount for materials and wages for an aide should not exceed £500. The program will start on June 'irlt:h and last for 7 weeks. It will be conducted at the elementary and juniur high schools. I It is recommended that this expenditure be made and charged to Account 3-720 Community Services - Contingency. �1ltifiel�L',hi.� Ilo�ikins j. cc: Bob Smythe Dolores Carroll l April 2G, 11174 MEMO TO BOB 110PKSMa : Tower Chemical Company will consider giving option to purchase Mohawk Grove, 122 acres+ P.. 90 day option to purchase for 5500,000.00 upon payment of $25,000.00. P. Additional payment of $25,000.00 made before expiration of first 90 day option period will extend the option to purchase for an additional 90 days at a purchase price of $510,000.00. C. Purchase is to close within 45 days after exercising option to purchase. Both payments stipulated in (A) a.nd (B) above to be paid on or before exercising option to purchase. Said payments to apply in full against purchase price at closing. Purchase price to be $500,000.00 if option (A) above is exercised. Purchase price to be *510,000.00 if option (B) above is exercised. L. Option agreement is to include full terms and conditions of purchase. Tower Chemical Company's attorney, Carter A. Bradford, will prepare agreement, issue title binder and represent Tower Chemical Company in concluding this agreement. E. We will proceed with preparation of the agreement if the Clermont City Council so desires. Ralph A. Roane TO: City Council FROM: City Manager SUBJECT: Spray Irrigation Site DATE: Ap*il 23, 1974 Ralph Roane has advised that 122 acres of his property is being sold and would like to give the city the opportunity to purchase this site for spray irrigation. The property is located approximately 1/2 mile east of the east city limits (Grand Highway). It is east and northeast of the Citrus Tower. Mr. Roane is asking $4,000/acre or $488,000.00. He wants cash or cash to existing first mortgage. The mortgage balance is $462,143.22. The balance would be payable $15,000.00/year (May 15th) including 2% interest. It is recommended that a work session be scheduled to discuss the offer. Attached is a drawing with the property outlined in red. - o ns ' N Attachment '1 n) ng , p o May 3, 1974E Mr. Robert M. Hopkins City Manager City of Clermont Clermont, Florida 32711 Dear Bob: The Exchange Bancorporation, Inc., the present owner of the old Exchange Bank of Clermont property, has authorized me to offer the City of Clermont a ninety day option on the property upon payment of $1,500.00. The option term shall begin May 15 and expire August 15, 1974. In your letter of April 16, you inquired about mortgage terms. I am authorized to offer the property to the City of Clermont for $127,500.00 with a $20,000.00 down payment and a mortgage for twenty years at 6 per cent interest on the balance. Amortization payments can be arranged with monthly, quarterly, seem -annually or annually. e �/1/truly yours, oe Duncan PresidenC JD:slo • g 1914 s1 p� The Exchange Bank of Clermont (20 Monlro%e Sheet P.O. Box 39 Clermont, Florida 32711 (904) 394-211.1 rnoioper r—m,h vnan— o — 0 ACCOUNTS PAYABLE - MAY 1974 Auto Machine & Parts Co.,Inc Advance Electric Co. Hob Wade ford,Inc. Clements' Pest Control Champion Uniforms Clermont Auto farts Coble's Radiator Service Clermont Hardware Clermont Builders Supply Dust -Tax Service Dixie Lime F.ckerd Drugs Engel's Electro-Mech Corp. F & R Office Supply Gem Chemical Co. Graham -Jones Ili 11top Stationery Harry P. Leu,lnc. Hydraulic Supply Harb Equipment,Inc. Hunt's Garden Center Graybar Electric,Inc. Jack M. Rolland Joseph B. Symmes John Lamb Chevrolet Jim Willis Hardware Knowles Pest Control Kar Products,Inc. Kirkland Cabinet Shop Kennedy Company Leesburg Chrysler/Plymouth Lake Apopka Gas Lawton Bros.,Inc. Madden Electric Memorial Bronze Municipal Code Corp. Mobil Oil Corp. ( Equipmont Maintenance ) ( Woathe rproof Box ) ( Vehicle Maintenance ) ( Past Control ) ( Uni forms ) ( Vehicle. & Equipment Parts ) ( Vehicle Maintenance ) ( Blades -Hose Ends,etc.) ( Uldg.hlaterials for Barn) ( Janitorial Supplies) ( Limerock ) ( Prisoner Expense ) ( Police Oniforms ) ( Bulbs -Power Pack ) ( Office Supplies ) ( B1dg.Maintenance Supplies) ( Trash Can Liners -Towels ) ( Office Supplies ) ( Rainsuits ) ( Equipment Parts ) ( Hydraulic Oil -Lift Pins ) ( Grass Seed -Swan Feed ) ( Quartz Lamps ) ( Plumbing Repair ) ( Saw Filing ) ( Vehicle Parts ) ( Sprinklers -Seed Sower,etc.) ( Pest Control ) ( Bolts -Washers -Nuts ,etc.) ( Paint ) ( A/C Service -Jenkins Bldg. and Police Station ) ( Vehicle Maintenance ) ( Utilities ) ( Janitorial Supplies ) ( kepair o Stage Lighting ) e iori a s 1 ( Codification ) ( Petroleum Products ) 302.21 3.00 13.28 18.00 107.25 268.40 45.39 29.23 2505.36 22.25 63.80 12.08 `i 487.35 18.68 i 156.90 62.35 :i 316.30 92.93 -1 78.90 50.98 28.00 16.00 248.88 9.50 2.75 1.88 i 38.83 9.00 110.51 8.53 788.20 66.83 33.00 7237.80 233:20 57.13 1608.75 r ]J National Linen Service Office C•quipment Exchange,Inc. Orlando Paving Prescott Tractor Sales, Inc. South Lake Press Share Corporation Sou.Bldg.Code Publishing Co. Superior L•'lectric Co. Superior G14C Trucks, Inc. Standard Auto Part•s,Inc. Ted Snell's Signs The A.W.Peterson Gun Shop Robert Vason Valbro Business Forms Western Auto Williams Garage W. M. Teal UTILITIES DEPART14ENT Allied Chlorine Advance Electric Barnette's Janitor Supplies B & H Sales,Inc. Brooks Products Badger Meter,Inc. Cherne Scientific,Inc. Clermont Auto Parts,Inc. Clermont Hardware Clermont B1drs.Supply Dyna Systems,Inc. Orlando Laboratories,Inc. Goodyear Service Store Public Gas Hach Chemical Co.,Inc. Southern Pipe Hughes Supply,Inc. Hilltop Stationery Standard Auto Parts,Inc. Jim Willis Hardware Layne -Atlantic Co. ( IS1dg.Ma1ntonanca ) ( Time Clock and Rack ) ( Asphalt Mix ) ( hose & barrel Assemblys) ( Publishing ) ( Insecticide ) ( Bld(j. Codes ) ( Parts for Lighting at Jenkins Bldg.) ( Dump Truck ) ( Vehicle & Equipment Parts ) ( Sign for Bishop Field ) ( Pistol Grips -Ammunition ) ( Legal Work ) ( Payroll & Voucher Checks) ( Flashlight Batteries ) ( Vehicle Maintenance ) ( Diesel Fuel ) ( Chlorine ) ( Receptacles ) ( Janitorial Supplies ) ( Coupling ) ( Meter Boxes ) ( meters ) ( Supplies & Chemicals ) ( hand Tack ) ( Hose Conn. -Snaps -Rope, etc. ) ( Steel Tape ) ( Dyna Pak ) ( Water Samples ) ( Tires ) ( Baker Grove Irrigation Fuel) ( Chemicals ) ( Cplgs. for Borrow Bit Ext. ) ( Pipe & Cplgs.for Borrow Pit and Inventory Stock ) ( Office Supplies ) ( Socket ) ( Valve -Nipples -Washers, etc.) ( Check of Highland Pump ) �J 10.00 105.00 63.13 231.92 34.99 40.00 9.75 12.66 4505.32 35.39 150.00 16.41 t 152.50 420.03 12.00 i 49.20 I. 170.00 1129.50 _._. 3.00 45.10 50.71 178.84 1322.40 10.60 15.25 9.38 8.95 59.75 99.00 83.90 303.76 22.89 164.74 278.57 6.10 2.89 4.23 1592.60