06-14-1973 Supporting DocumentsMINUTES N9 949
SPECIAL MEETING
A Special Meeting of the City Council of the City of Clermont was held in the
office of the City Manager on Thursday, June lh, 1973. The meeting was called
to order at 7:30 P. M. by Mayor Don E. Smith with the following members present:
Councilmen Byrd, Deals and Smoak. Others present were: City Manager Hopkins,
City Clerk Carroll, City Controller Fleming, Director of Community Services
Smythe, City Attorney Vason and D. L. Crowson, representative of Dawkins &
Associates, Inc., Consulting Engineers.
Mayor Smith announced the purpose of the meeting was to consider matters pertain-
ing to the water and effluent disposal systems.
It was the recommendation of Mr,Crowson that no further action be taken regarding
the current wastewater disposal problem until a report is received on the status
of the city 's application for federal assistance, which he estimated would be
aGailable soon after July:lst. Mr. Crowson further recommended that a joint
meeting of Council and representatives of the Farmers Home Administration be
held to discuss and determine acceptability of a standard FHA contract form with
regards waterworks and sewerage improvements.
Mr. Crowson reported there was a need for an evaluation of the city's water supply
system and submitted a proposal to Council, at a cost not to exceed $3800.00,
for an engineering review/report of the water system including methods of financing
for any improvements and/or alternatives as would be feasible; Motion was made
Don E. Smith, Mayor
Dolores W. Carroll, City Clerk
May 9, 1973
Honorable Mayor and City Councilmen
City Hall
City of Clermont
Clermont, Florida 32711
Attention: Mr. Robert M. Hopkins
City Manager
Engineering Report --
Water System
Gentlemen:
During the course of collection of data pertinent to your wastewater
disposal problem and through conversations with you, it is recognized
that information relating to the production capabilities and the general
status of the water supply system serving the City of Clermont is in need
of evaluation.
Apparently there has been no engineering review of the system for quite
some time; therefore, sound management yardsticks are not readily availa-
ble to either administrative or operating personnel. Systematic sampling
and analysis of the chemical, physical, bacterological characteristics of
the water supply should be instituted. Specific capacities, drawdown, and
yields of the wells should be routinely recorded. An evaluation of the
adequacy of elevated storage with comparison to fire requirements and power
interruptions should be made. The adequacy of the present distribution
system with respect to meeting peak domestic and fire flow requirements,
as well as its flexibility for ready expansion to meet future needs, should
be studied. The current financial status of the water utility should be
examined.
We propose an evaluation of these and related conditions, utilizing all
the existing data that may be available to us from City records -- that is,
an engineering assessment of the entire system. Our firm would compile and
submit a report on our findings, to include recommendations relating to
needed improvements -- as well as methods of financing and/or alternatives
thereto as appear feasible -- to meet the City's long and short term needs
for water supply and distribution.
,.' VV I'I IVhl: �rl Vi,N�rA'�Ii;I I I :ti i',i. SI I-P.d II
Honorable Mayor and City
Councilmen -2- flay 9, 1973
Our staff has a depth of training and experience in these areas to pro-
vide the necessary consulting engineering services, and to submit an
appropriate report useful to the City in planning a definitive course
of action.
These services will be rendered at our, standard rate on an hourly fee
basis as follows:
Senior Engineer $32.00
Engineer 22.00
Engineering Technician 16.00
Draftsmen 12.60
Junior Draftsmen 10.00
Clerical 10.00
Plus job connected travel and other direct
out-of-pocket special job expenses.
Further, it is hereby agreed that such total cost to the City for pre-
paring and submitting the recommended report shall not exceed $3,800.00.
These services and costs, however, are exclusive of any field surveying,
line location or related field work which may be required in order to
provide full information relating to the status of the water system.
Such special work may be accomplished by City forces or provided for under
separate authorization, as and if deemed necessary to support the engineering
study.
It is anticipated that the work of data collection, review, assembly and
report preparation can be performed over a period of 8 to 10 weeks subse-
quent to your authorization to proceed.
It is our hope that the above proposal meets with your approval and that we
may have the opportunity of serving your City in this additional capacity. i
If so, your acceptance by appropriate signature as indicated below and return
of one copy would be appreciated. This will serve as our authorization to proceed.
i
Sincerely,
DAWKINS & ASSOCIATES, INC.
i
D. L. Crowson, P. E,
Vice President
DLC/lb
i .
Honorable Mayor and City
Councilmen -3- May 9, 1973
APPROVED FOR DANKI-NS s ASSOCIATES, INC:
N. E. Dawkins, P. I?.
President
PROPOSAL ACCIiPPED FIND NORMAL ENOINEfiRINO SERVICES HEREBY AUTIlORIUD:
C.TTY OF CLERNONT, FLORIDA
BY: Qit_kl.�lnA�iu�e>— �L�un73
Signature and Title Data