11-13-1973 Supporting DocumentsMINUTES M 98 1.
REGULAR MEETING
A Regular Meeting of the City Council of the City of Clermont was held in the Council
Chambers on Tuesday, November 13, 1973. The meeting was called to order at 7:30
P. 11. by Mayor Claude E. Smoak, Jr. with the following members present: Councilmen
Czech, Beals, Byrd and Schroedel. Other officials present were: City Controller
Fleming, City Clerk Carroll, City Attorney 'Jason, City Manager Hopkins, Director of
Community Services Smythe, Director of Public Utilities Mitchell and Chief of Police
Tyndal. Others present were: Mr. and Mrs. W. F. Perry, Mr. and Mrs. John B. Mitchell,
Mesdames Adele Smythe, Dorothy Weaver, Misses Pam Wright, Robin Smythe, Diane Ogden
and Messrs. Johnson, Lord, Loomis, Hovis, Williams, Beals, Ogden, Oswalt and Britt.
A representative of the Sentinel/Star was also present.
The invocation was given by Councilman Byrd, followed by repeating of the Pledge of
Allegiance in unison by those present.
The Minutes of the Regular Meeting held October 23, 1973 and of the Special Meeting
held November 1, 1973 were approved as written.
Mayor Smoak announced the first order of business to be a Board of Adjustment Public
Hearin to consider request of John B. Mitchell for a Variance to Section 26-21
(E) (3� of the Zoning Ordinance (Rear Yard Setbacks in an R-1 Zone) of 12� feet
in order to construct a double carport on his property described as Lot 9 in
City Block 4. There was no one present who voiced objection to the request,
whereupon motion was made by Councilman Schroedel seconded by Councilman Beals
and carried that the request be granted.
Mr. A. M. Johnson, Council's representative to the Lake Apopka Natural Gas District,
appeared before Council and, following a brief resume of the beginning of the Gas
District, submitted an up-to-date report. Mr. Johnson commented as follows: That
today the few gas district bonds that are traded stay in the range of 72 to 75; That
there were not sufficient funds in 1967 for expansion whereby all bond holders were
contacted and agreed to pass interest payments for 22 years enabling the district
to use these funds and improve the profit picture; The redemption schedule for the
bonds began in 1968 and on November 1, 1973 the district had $385,000 in matured
bonds; That under the bond indenture, the district had been unable to sell additional
bonds, while in default, and after having consulted several invetment banking firms,
agreed upon one that would help in marketing an additional 1; million dollars in new
bonds but only possible by going into the federal courts under the municipal bankruptcy
act and petition for a plan of reorganization which has been done and which assures
that no bond holder or other creditor will lose one cent; That the financial picture
is brighter to date than anytime since 1967 and that the customer list had been
increased from 594 to 4827 and revenue from $62,000 to 1,383,000 with slightly over
19% of the sales being made in Lake County.
City Manager Hopkins reported on a proposed time schedule, as submitted by Dawkins
and Associates, for meeting the landspreading requirements for effluent disposal
from the sewage treatment plant which is a minimum of 14 months for implementing
a program from the time of authorization to locate suitable land, acquisition of-,
same, through facilities designed, the acquisition of regulatory permits, the
advertisements, the bids, the award of contract and start of operation.
Mayor Smoak advised that Council was still investigating the possibility of utilizing
presently owned city properties (such as Sewage Treatment Plant Site - Little League
Field and the adjoining Johnson property presently under condemnation-Sunset_Lake
area -Center Lake area-Spar.klA ng Water Lake area- Oakhill Cemetery- Municipal Ball
Field and the Borrow Pitt at Highway 27 and Pitt Street) and to that effect, the
city officials were on the agenda of the Lake County Pollution Control Board meeting
to be held in Tavares on Monday, November 19th at 7:30 P. M. and he encouraged all
members of Council to attend that meeting.
„
MINUTES N4 982
Councilman Beals advised that in light of the tremendous financial hardship facing
the City of Clormont with the additional facilities necessary for the effluent disposal,
that he thereby would propose and move that the Council without remuneration
Councilman Byrd advised that, in his opinion, it has never been determined by
Council that the method of landspreading was to be the accepted method for effluent
disposal, however he was advised that following reports, recommendations and through
a process of elimination it had been consensus of Council that this method was the
most feasible and economical and that Dawkins and Associates had been instructed
by Council to proceed with making application to federal agencies for funding, but
upon their recommendation at that time, not authorize them to proceed with finding
a suitable location for landspreading until such time as information was received
that funding would be available, which has not been received Iodate and which it was
now necessary that Council determine whether or not to proceed with total local
funding or continue to postpone deliberate action until funding assistance information
is received on the state and federal levels for fiscal year 1974. Mayor Smoak
advised that this was why he felt Council should meet with the Pollution Control
Board and determine their feelings about utilizing locally owned properties for
landspreading, which could be implemented soon, if approved. It was the opinion
of Councilman Beals that inasmuch as Council had been told last May to proceed
with possible acquisition of the Green Valley Country Club property, that it would
be a cruel hoax to hold out hopes for a temporary plan of utilizing city owned
property by taking the effluent back into the community right over the existing
water supply and just a quarter of a mile from the water source well which is
presently giving problems and therefore Council should proceed with pursuing a
permanent solution.
City Manager Hopkins reported as follows: That he had received a request from
Martha Murry and Fred Jackson for the use of the municipal ball field on either
November 22nd or 23rd to hold a Thanksgiving carnival and to be sponsored by the
South Lake County Improvement Community Group. Motion was made by Councilman Byrd,
seconded by Councilman Beals and carried that the request be granted for use dr the
field on Friday, November 23, 1973; That because of recent legislation in going to
a single registration throughout the county, it was necessary that Council determine,
with respect to registrations, one of two alternatives. One being for the Supervisor
of Elections to maintain an office locally and handle all registrations with the
city participating in one-half the total cost, or, to deputize someone within the
city,being responsible for picking up and returning the books to the county office,
there being the "keeper of the registration rolls". It was the recommendation of
City Manager Hopkins that City Clerk Carroll be deputized by the Supervisor of
Elections to handle the registrations in Clermont. Motion was made by Councilman
..r
to t e+Su�erv-sor of Elections effective Januar 1 1974 That there needed to be an
nterpretation y Counci as to the c ooing date for the city registration rolls prior
to the general election to be held on December 4th, inasmuch as the code appeared
ambiguous in its wording and could be interpreted either as November 23rd or November
__.. Q �1< < rn dad by rouncilman Czech and carried
on t e prece inq 41 ay be provided for registration; That he again requested approval
of Council for a 40 hour work week for the Departments of Community Services and
Public Utilities in light of more recent resignations in addition to the already
existing vacancies, whereupon motion was made by Councilman Beals, seconded by
Councilman Schroedel and carried that this re uest be ranted. That the developers
of E gewoo Sub ivision Fad fulfilled the required subdivision requirement regulations
and the recommended that their performance bond be released, whereupon motion was
made by Councilman B rd seconded by Councilman Beals and carried that this recommendation_
beeaccepted; That he had received numerous requests for sanitary sewer assessment
maps- and would thereby request authorization to have the maps reproduced and
offered for sale at a cost of "' DO per set, whereupon motion was made by Councilman
Czech seconded by Councilman Schroedel and carried that this requested be granted ;
MINUTES
No. 983
That in order to provide a better distribution of effluent through the existing
spray irrigation, that he would thereby request authorization for the removal of
the trees located on the city owned portion of Block 142 of Johnson's Rerlat,
1-1
ree side be left to serve as a u• er and that 1n view of the energy crisis,
e would request that ounc g ve consideration to limited use or the elimination
of the Christmas lighting, whereupon motion was made by Councilman �SScchroedel
Councilman Beals briefly reported on the recent League of Cities convention held
in Miami Beach, which he, the City Attorney and the City Manager had attended.
Councilman Schroedel briefly reported on the recent Cooper Memorial Library Board
meeting which he had attended as Council's liaison representative.
Councilman Beals offered and moved the adoption of AN ORDINANCE• UNDER THE CODE OF
ORDINANCES OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, AMENDING ARTICLE III OF
APPENDIX A OF THE CODE OF ORDINANCES OF THE CITY OF CLER14ONT: DEFINING "OFF-STREET
PARKING": REPEALING ALL ORDINANCES IN CONFLICT HEREWITH: PROVIDING FOR SEVERABILITY:
PROVIDING AN EFFECTIVE DATE: AND PROVIDING FOR PUBLICATION and the motion was
seconded by Councilman Byrd. The ORDINANCE was read by title only for a second and
final reading, and upon roll call vote on passage of the motion, the result was:
Ayes: Czech, Smoak, Beals, Byrd and Schroedel. Total Ayes: Five. Nayes: None. So
the ORDINANCE was adopted, the Number 98-C assigned to it and a copy ordered posted.
It was the suggestion of Councilman Czech that inasmuch as Council had voted favorably
to grant a lakefront easement recently on property which was later to be determined
to be privately owned, that an investigation be made of possible other Council
action of a like situation and he was assured by Mayor Smoak that City Attorney Vason
would make thorough investigations of such before drafting easements for Council
consideration.
Mayor Smoak called a Special Meeting of Council to be held at 5:05 P. M. on November
19, 1973 in the office of the City Manager to certify petitions of candidates and
authorize the ballot for the General Election to be held on December 4, 1973.
With regards to the straw vote questions which Council desires to appear on the
December 4th ballot, the matter was referred to City Manager Hopkins for the proper
wording and presentation to them for approval at the meeting to be held on November
19th.
Miss Diane Ogden, speaking for several youngsters from the neighborhood of the
city owned sink hole property abutting Magnolia Street between Holly and Ryan Streets,
requested that Council clean and possibly fill this property in order that the
youngsters might utilize it for a playground. This matter was referred to the
Director of Community Services and the City Manager.
Motion was made b. Councilman Beals seconded.by Councilman Czech and carried that
to i s epai
Councilman Schroedel reported that he would like Council to consider the program of
starting a city owned nursery on available city owned swamp land utilizing sludge
from the sewage treatment sludge beds with the ultimate goal of beautifying several
different sites such as the fenced in area around the Highland Avenue water tower,
and that personnel presently employed in the Parks Department of the city was well
qualified to start such a program.
The meeting was adjourned by Mayor Smoak.
Claude E. Smoak, Jr., Mayor
Dolores W. Carroll, city
TO: City Council
PROM: City Manager
SUBJECT: 40 Hour Work Weak
DATE: November 9, 1973
At the Council meeting on October 9, 1.973 the foaribi.11ty of the 40 hour work
week was discussed. It was generally agreed that a labor shortage did er:iat,
but the desirability of a reduced work week from 45 to 40 hours was quertlonable.
No action was taken.
It was our position that the 40 hour work week would not only enhance our recruit-
ment program, but would also increase our chances of retaining present personnel,
A telephone survey made today indicates that the majority of employers in our
area utilize a 40 hour work week
Groveland 40 hours
Eustis 42!
Fruitland Park 40
Leesburg 40
Minneola 45
Mt Dora 40
Tavares 40
Lake County 371� _. ._....:__:.
Kessler 45
Clermont Builders Supply 40
Bell Ceramics 40
Kometco 40
Since the discussion at the last Council meeting, we have received resignations
from two more key people - the Animal Control Warden and the Treatment Plant
Operator.
We realize that there are just not enough people to fill the positions of all
employers. We also realize that we must maintain a posture which will enable us
to compete for the people who are available. In all too many cases, we can't
compete regarding salary and take home pay, so we have to use other methods. A
competitive work week is one such Uool.
Therefore, it is recommended that personnel in the Department of Community Services
and Department of Public Utilities be authorized a 40 hour work week.
This matter will be presented for Action at the Council meeting on November 13th.
Rlb;bi!�L�Wl. 41HVIIS'�7
cc: Bob Smythe
Brady Mitchell
TO: City Council
PROPS City Manager
SUBJECT: Edgewood Subdivision
Phase 2
DATE: November 9, 1973
In accordance with the provisiona of Section 12-15 of the Sub-
division Regulations, certification is hereby made that the public
improvements constructed in the Edgewood Subdivision, Phase 2,
have been acceptably completed.
We have received a maintenance bond on the improvements. It is
recommended that the performance bond be released.
This matter will be on the November 13th agenda.
,Xtd eli "rt P.`lispki
cc: Dolores W. Carroll
PFrMVFD 15;'2
WILLIAMS & WADE CONSTRUCTION COMPANY INCORPORATED
617 VIRGINIA DRIVE, ORLANDO, I LA, 32803 PHONE W0G) 843.6658
d
November 6, 1973
Mr. Robert Hopkins, City Manager
City of Clermont, City Hall
Clermont, Florida 32711
Dear Bob:
This is just a letter of thanks to the Mayor, City Council
and you for all of the fine cooperation we have received
from the City of Clermont while working in your fine city ------
on the Edgewood Subdivision.
It is indeed a pleasure to work with such a cooperative
municipality.
Sincerely,
1.
`-W. L. Williams, Pres.
Williams & Wade Construction
Company, Inc.
GENERAL CONTRACTORS FOR WATER, WASTEWATER FACILITIES& BLDG, CONSTRUCTION
TURNKEY PROJECTS -ENGINEERING - CONSTRUCTION - MANAGEMENT
c i -MMA QEi WPgRT
The City's inability to rocruit and retain qualified personnel in the Deartments
of Community Services and Public Utilities continues to be our number one problem.
At the present time we have seven vacancies. The two most recent resignations
are the animal control warden and the treatment plant operator. Other vacant
positions include the mechanic, a heavy equipment operator, the trash truck driver and
the water service supervisor. The majority of these vacancies occur in what we
callikey positions.
In an attempt to reverse the present trend, we are again requesting Council
approval of a AO hour work week for the Departments of Community Services and Public
Utilities. My memorandum dated November 9th outlines my position and provides a compari-
son of selected governmental and private organizations regarding the work week.
It is recommended that this change be authorized effective the beginning of the
next pay period - November 22nd.
In accordance with the provisions of Section 12-15 of the Subdivision Regulations,
certification is hereby made that the public improvements constructed in the
Edgewood Subdivision, Phase 2, have been acceptably completed. We have received
a maintenance bond on the improvements. It is recommended that the performance
bond be released.
We have had numerous requests from builders, real estate people and others that
the city make available reproductions of the sanitary sewer assessment map : People
who must refer to the mans on a regular basis would like to have their own copy.
Authorization to neprodum the assessments maps for sale is requested and a charge
of $50.00 is recommended.
Since the condemnation of the Johnson property is taking longer than anticipated,
the removal of the trees appear to be some time off. To give us a better distribution
of effluent, at least on the city owned portion of the block, authorization is
requested to remove the city owned trees at this time.
On November 6th Mr. Czech, Mr. Fleming and I met with the Green Valley County
Club Board of Directors regarding the use of the golf course for effluent disposal.
A number of possibilities were explored, but no conclusions were drawn. The Board
is meeting tonight to determine their official position. No action should be taken
by the Council pending receipt of the Board of Directors' report.
In an effort to help conserve energy and to set an example, we have taken the
following steps: 1) set the City Hall thermostat at 68 deg. for heat and 76 deg.
for air conditioning and turned off the lighting at the four welcome signs, the
City Hall roof sign, the downtown sign at Grand Highway and US 27 and the Center
Lake island. Some consideration by the Council should be given to limited use or
elimination of the Christmas lighting.
The attention of the Council is directed to the Lake County Pollution Control Board
agenda of November 19, 1973. The City of Clermont spray irrigation project will be
discussed
November 13, 1973 R�bert Hop ins
ACCOUNTS PAYABLE - NOVEMBER 1973
GENERAI. FUND
Amsterdam Printing & Litho Carp
Advance Electric Co.
Bishop & Black
Brownell Electro, Inc,
Bowen Supply Co., Inc.
Bab Wade Ford, Inc.
Crest Restaurant
Coble's Radiatur Service
Clermont Hardware
Clermont Auto Parts, Inc,
Clermont Bldrs, Supply, Inc.
Clermont Medical Center
Champion Uniforms
Clements -
Control Specialists
Dixie Lima and Stone
Dyna Systems, Inc.
D&B Fifth Street Grocery
Dust -Tex Service
Dawkins & Associates
Eckerd's
Engel's
F&R Office Supply
G & G Automotive
Gem Chemical Co.
Graham -Jones Paper Co.
Howard, Dr. William M.
Hunt's Garden Center
Hilltop Stationery
Hughes Supply, Inc.
Inland Equipment
John Lamb Chevrolet
Jim Willis Hardware
Kennedy Company
Kennon Bearing Service
Knowles Pest Control
Lake Apopka Gas
Lanier Business Products
Memorial Bronze
Municipal Code Corp.
Madden's Electrical Service
Mobil Oil Corp,
National Band & Tag Co.
Olivenbaum Insurance
Shutze, M. D.
Swift's
South Lake Press
Standard Auto Parts
Superior GMC Trucks, Inc.
Shepard's Citations
Texaco, Inc.
Tower Chemical
Williams Garage
Western Auto Store
Yocam Batteries
Bdshop & Black
UTILITIES
Allied Chlorine & Chemical
Badger Meter
Chemical Equipment Service
Curtin Matheson Scientific,
Champion Uniforms
Delta Scientific
Dyna Systems, Inc.
Dawkins & Associates
Clermont Hardware
Great South Supply
Office Supplies)
Repairs to Shuffleboard Lites)
Paint -Police & Fire Bldg.)
Motor Control Y,it)
Office Supplies)
Vehicle Maintenance)
Student GoU't, Day)
Vehicle Maintenance)
Sho11s-De-Con-Sprinkler, etc,)
Vehicle & Equipment Maintenance)
Hamner, Trowel, Lumber)
Prisoner Expense)
Uniforms)
Pest Control)
Traffic Lite Lens)
Limerock)
Battery Protector)
Prisoner Supplies)
Bldg. Maintenance)
Engineering Services)
Film -Lamps -Flashbulbs)
Uniforms -Police
Office Supplies)
Vehicle Maintenance.)
Bldg, Maintenance)
CanoLindrs)
Pension Plan Consultant)
Dog & Swan Feed -Peat)
Office Supplies)
Lamps)
Equipment Maintenance)
Vehicle Maintenance)
Keys -Pitchforks -Rakes, etc.)
AC Service -Police Bldg.)
Gasket -Seal -Bearing)
Pest Control)
(Utilities)
(Office Equip.Repair)
Memorials)
Codification)
Bulbs & Service Ch .)
Petroleum Products
(Dog Tags)
Insurance)
Prisoner Expense)
Chemicals)
Advertising)
Vehicle & Equp.Maintenance)
!Equipment Maintenance)
,Legal Supplements)
Petroleum Products)
Chlordane)
Vehicle Maintenance
Gun Oil & Batteries;
Batteries)
Service to "Welcome to Clermont"
Signs)
(Chlorine)
(Water Meters)
(Work on Chlorinator)
Inc. (Chemicals)
(Uniforms)
(Probe Meter & Memb. Kits)
(Drill Bits -Blades)
(Engineering Services)
(Gauge -couplings, blades, etc
(4" Valve & Coupling)
26.67
45.00
550.00
23,22
9.50
9.90
96.90
13.29
45.57
221.65
87.41
12.00
186.00
18.00
4.10
65.51
39.54
2.80
12.25
651.04
21.72
193.00
28.80
32.26
41.55
79.50
24.01
33.68
108.53
2.92
29.79
9.26
79.51
13.80
4.39.
9.00
39.00
39.78
140.00
642.04
13.50
1499.40
15.12
8716.00
25.00
648.00
12.00
79.18
41.36
25.00
50.05
9.90
26.76
14.05
33.60
240.00
586.50
322.19
93.20
44.65
249.75
153.10
51.12
444.80
95.44
23.40
UTILITIES
Graybar Electric
Fuses)
$ 7.70
54.30
Goodyear Service Stores
hill Mfg. Co.
Tires)
Chemicals)
26.71
Hughes Supply, Inc.
Spray Irrigation Supplies
and Stock Items)
731.07
Halliday House Products
Lift Station Control Panels)
637.00
Orlando Laboratories
Chemical Determinations)
30.00
Public Gas
Gas for Baker Groves)
228.00
Sears
Tool Sets)
16"
139.98
Standard Auto Parts
Filter, & Battery)
5.00
U.S. Concrete Pipe Co.
Pipe and Fittings)
446.74