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01-22-1974 Supporting DocumentsM I N U T E S NO. 1003 REGULAR MEETING A Regular Meeting of the City Council of the City of Clermont was held in the Council Chambers on Tuesday, January 22, 1974. 'The meeting was called to order at 7:30 P.M. by Mayor Claude E. Smoak, Jr., with the following members present: Councilmen Waller, Byrd, Schroedel and Oswalt. Other officials present were: City Manager Hopkins, City Controller Fleming, City Clerk Carroll, City Attorney Vason, Director of Community Services & Utilities Smythe, and Chief of Police Tyndal. Others present were: Mr. and Mrs. Richard H. Langley, Mr. and Mrs. Joe Holmes, Mesdames Smoak, VanArsdale, Swearingen, Wilkins, and the Messrs. Lord, Thayer, Czech, Matthews, Boone, Blanchard, Carden, Wade, Hunt, Hendel, Gunn, and a group of Girl Scouts. Representatives of the Daily Commercial and the Sentinel/Star were also present. The invocation was given by Councilman Byrd followed by repeating of the Pledge of Allegiance in unison by those present. The Minutes of the meeting held on January 8, 1974 were approved as written. The Oath of Office was administered by City Clerk Carroll to R.W. Waters as Municipol Judge. Mayor Smoak announced the next order of business to be a public hearing to consider request of H.G.G.S. Associates for a change in zoning and subsequent CUP for mobile home and travel trailer sales on property owned by them and commonly known as Clermont Lake Village, Considerable discussion followed and Council questioned the need for changing the zoning from R-3 to C-2 on their property other than that fronting on Highway #50 inasmuch as it was to be utilized as residential. Mr. Hendel of H.G.G.S. Associates advised that this was not necessary and that he was in agreement to withdraw that request and request the change for only the portion which abuts the highway. It was the opinion of Mayor Smoak that Council take action only on that portion of property on which the request was made for the CUP, and that when the need arises in the future for commercial zoning along the rest of the highway frontage, that the developers request at that time for a specific use on that area. Motion was made by Councilman Oswalt, seconded by Councilman Schroedel and unanimously carried that, upon receipt of a survey of description of the boundary lines inasmuch as the plat of the mobile home park was not a plat of record, that the City Attorney be instructed to prepare the necessary ordinance to change the zoning on Lots 47 thru 52 and Lots 71 thru 75 (as numbered on the mobile home plat) from the existing R-3 to C-2, and, that the CUP for mobile home and travel trailer sales on this site be granted as specified and recommended by the Planning and Zoning Commission. Mr. Randy Hunt, representing "Project Clermont" appeared before Council advising that from the estimated cost of a little under $3500.00 for the project, that $3500.00 had now been received and they were requesting permission from Council to "break curb" and begin the project. Inasmuch as Council felt that they needed a more thorough understanding of just what was to be constructed and how it was going to be constructed as well as to determine the location of the utility lines, the matter was postponed until Thursday, January 24th, at 7:00 p.m. at which time Council and representatives of "Project Clermont" shall discuss the matter further. Ll M I N U T E S No. 1004 REGULAR MEETING State Representative Richard fL Langley appeared before Council and requester) financial assistance for the lighting of and a texturized finish on four tennis courts, proposed to be constructed on the Clermont Elementary School grounds. Mr. Langley reported on the real need for extra courts in the city, especially since the Clermont High School has extended their physical education program to include tennis this year. Mr. Langley further reported that he had obtained permission from the School Board for the use of the school property and had firm commitments from various businesses and individuals to construct four usable courts, however, in order for the city to participate and inasmuch as the courts would be open to the public at all times, he was soliciting their help to provide for a texturized surface finish and the lighting of the courts. Mayor Smoak advised Mr. Langley that the city would be happy to participate in this program, and requested that he submit a breakdown to Council of the exact participation and costs whichhhe was soliciting from the city. City Manager Hopkins submitted his report, both orally and written, and a copy is attached hereto. With regards exchanging a gasoline powered batkhoe for a diesel unit at an additional cost of $350.00 inasmuch as the successful bidder had advised it would be considerable time before a gasoline powered unit could be supplied. It was consensus of Council that the City Manager issue the necessary purchase order for the exchange. With regards to the request from Donald L. Roussey of the DAV, for permission to pahk a mini motor home on the DAV property located at the corner of 7th and Montrose Streets,motion was made by Councilman Byrd and seconded by Councilman Oswalt that the request be denied. The motion failed to carry with Councilmen Oswalt and Byrd voting Aye, and Councilmen Smoak, Schroedel, and Waller voting Naye. With regards to the Quit -Claim Deeds from the city to Inland Groves Corporation and from Inland Groves Corporation to the City on the Lake Shore Drive extension, motion was made by Councilman Oswalt, seconded by Councilman Waller and carried that the deed from Inland Groves be accepted and the deed to Inland Groves be executed, subject to approval of the City Attorney. Motion was made by Councilman Byrd, seconded by Councilman Waller and carried that the City Manager proceed with obtaining necessary specifications and advertise for bids on converting Clermont High School treatment plant to a lift station. With regards the bill received from Michaels-Stiggins, Inc. for engineering services rendered on the santtary sewer project, motion was made by Councilman Waller, seconded by Councilman Schroedel and carried that payment in the amount of $30,000.00 be made, with remainder being withheld until the Operation and Maintenance Manual has been approved by EPA with subsequent release of grant money in the amount of $89,540.00. Controller Fleming reported as follows: That a total of $120,000.00 had been received to date on ad valorem taxes toward a budgeted figure of $164,000.00 and that so far there has been no change in the amount of State Revenue Sharing received due to the existing gasoline allocation situation, the city's portion being derived from cigarette and gasoline sales. City Clerk Carroll read a communication from the Cooper Memorial Library Board wherein they expressed appreciation for the financial assistance given to them. 1 0 0 M I N U T F: S 110. 1005 REGULAR MEETING Councilman Schroedol introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLE•RMONT, LAKE COUNTY, FLORIDA. ESTABLISHING A NEW ARTICLE V UNDER CHAPTER 11 OF SAID CODE OF ORDINANCES, TO BE ENTITLED "LANDSCAPING • ESTABLISHING A COMPULSORY LANDLOTSSANDING PARCELS,REMENT EXCEPTASDNGLEIFAMILYNDANDPING TWO-FAMILYRDS FOR DWELLI DWELLINGS, WITHING THE CITY OF CLERMONT: PROVIDING FOR PROSPEZ'FIVE APPLICATION: PROVIDING FOR PENALTIES AND THE METHOD OF ENFORCEMENT OF SAID ORDINANCE: PROVIDING AN EFFECTIVE DATE: PROVIDING FOR SEVERABILITY: PROVIDING FOR PUBLICATION, and the Ordinance was read for the first time, by title only, by City Attorney Vason. Counciilman Byrd advised that he had not had an opportunity to study the proposed Ordinance and thereby moved that it be tabled. The motion was seconded by Councilman Waller and carried. Inasmuch as the changes recommended by the City Attorney had not been incorporated into the proposed Lease Agreement with the Oswalt Estate for Council's consideration, this matter was tabled until Thursday, January 24th at 7:00 P.M. Councilman Waller inquired if the city's position was being jeopardized by to thesleaseion having been agreement havingtbeendon the executed,sandtherwas ty advir sed by Mayor Smoak that he did not think so, based on the good faith of the people who have to the city. Mr. Waller dfurther inquirrawn up a ed nIfwthe hconstruction Is very owore k was authorized by sealed bids, and Mayor Smoak advised that a "ball park" figure had been given verbally and that none of the three distinct companies employed would come close to exceeding $2500.00 which is the maximum allowed without bids. Mayor Smoak called a Special Meeting of the City Council to be held on January 24th, 1974, in the Council Chambers at 7:00 P.M. The purpose of the meeting is to consider and/or take action on the following matters : "Project Clermont" and the proposed lease agreement between the City of Clermont and the Oswalt Estate. According to a resume submitted to Council by City Manager Hopkins on cemetery burial space costs in surrounding areas, it was noted that Clermont's cost was exceedingly low. City Manager Hopkins was requested to study and make recommendations for increasing the cost of burial spaces in order that the city be reimbursed for the immediate cost of preparing the site and the balance of the cost be placed in the perpetual care fund, and, amend the perpetual care fund in order to use the earnings derived from the fund on an annual basis for maintenance of the cemetery. Councilman Schroedel reported briefly on his attendance at the last Cooper Memorial Library Board meeting, at which time he presented the check from the city in the amount of $17,400.00. The meeting was adjourned by Mayor Smoak. L Claude E. Smoak,Jr. Mayor Dolores W. Carroll, City Clerk a. CITY MANAGER'S REPORT At the Council meeting of January B, 1974, four, items were brought to my attention for investigation. The matters have been investigated and the following action has been taken. 1. Chuck holes on Bloxam Avenuo. between Highway 50 and Minnehaha Avenue - Corrected. 2 Consideration of changing the stop light at the intersection of 7th and Montrose Streets back to a caution light. At the Council meeting of December 25, 1972 the Council unanimously voted to change the light to a Stop and Go sequence. If the Council desires to change the light back to a flashing sequence, Council action is requested. 3. Prevention of parking on both sides of Osceola Street between Fifth and Bth Streets - No Parking signs erected north side of Osceola between Lake Avenue and 7th Street. This is considered to be adequate at this time. 4 Prevention of parking on both sides of Fourth and Ryan Streets between Chestnut and Seminole Streets - No determination made as yet. We received our new Wayne street sweeper on January 9th. We have employed an operator with over 20 years experience in sweeper operation. Our street cleaning program has gotten off to a very satisfactory start. The irrigation system at the treatment plant has been installed by city forces. This will give us additional effluent disposal capability plus reduce the need for using city water for lawn watering. On October 23, 1973 the city accepted the low bid of $11,343.00 from Shelfer Tractor for a Ford tractor-backhoe. The equipment bid was gasoline powered. We have been advised that delivery of a gasoline unit will be a considerable time in the future. A diesel unit is available for an additional $350.00 with delivery within a week to ten days. Since we need the equipment and the cost of the tractor- backhoe including the added cost is less than the next lowest bidder and funds are available from revenue sharing, it is requested that we be authorized to get the diesel unit. Council has received a copy of a letter dated January 17, 1974 from Donald L. Roussey of the DAV regarding the parking of a mini motor home on the DAV property in Clermont. Council action on this matter is requested. The 13th Annual Conference for City Officials and City Attorneys will be held on March 11 and 12 in Tallahassee. We need to know who plans to go as soon•as possible so registrations can be submitted. Also, a voting delegate must be designated. The City Attorney has prepared a General Release for Bumby & Stimpson. Council has received copies of the release for their review. It will be forwarded to Bumby & Stimpson for their execution. On January 17th Dave Crowson of Dawkins & Associates and I met with FHA officials in Gainesville to discuss the city's proposed water improvements. It appears that the city will be eligible for the loan but the final determination has not been made. FHA has requested that the Council and the City Attorney meet with them in Gainesville at 2 P.M. on Wednesday, January 30th to discuss the project, FHA's assistance and the impact on the rate structure. I need to know who can attend so FHA can be advised. Page. 2 At the Council meeting on August 14, 1973 the Inland Groves Corporation made a request that a portion of the Lake Shore Drive extension be abandoned by the city. It seems that one of the purchasers of lands abutting the unimproved street requested that the street be moved easterly approximately 39 feet. Inland Groves Corporation proposed to dedicate property to accommodate the relocated right-of-way. At the August meeting the City Attorney was authorized to prepare the ordinance to abandon the existing unimproved street. Since August Attorney Arthur Roberts, representing Inland Groves, has been working out the details, namely, contacting affected property owners, etc. Today Inland Groves submitted a deed to the proposed new right-of-way, thus enabling the city to proceed with our commitment of abandonment. In addition Inland Groves has prepared a quit claim deed to be executed by the City whereby the street given to the city in 1969 would be returned to Inland Groves. Council action of this matter is requested. We have received a cost estimate from Bruce Ogden, Inc, of Groveland for work to convert the Clermont High School treatment plant to a lift station. The estimate is as follows: 1) 1 ea 4" x 7kz HP 3/60/230V submersible pump unit and 449.00 1 ea bubble type control panel $ 2 2) 1 ea 1/4" x 4' x 8' steel plate and brackets, 2,385.18 labor and crane support 3) 1 ea 4" x 7!z HP 3/60/230V submersible pump unit 2,495.00 and 2 sets of 4" valves and fittings $ 7,329.18 In addition, the city will assume the cost of furnishing 60 amp electrical service to the lift control panel. The school will assume the cost of extending the 4" cast iron force main. We have received a bill from Michaels-Stiggins, Inc. in the amount of $111,867.73 for engineering services rendered on the sewer project. This bill does not include the Operation & Maintenance Manual estimated to cost $10,000.00. When the 0 & M Manual is approved by EPA, they will release $89,540.00 in grant money. We do not know when this will take place. This money plus funds on hand are sufficient to meet this obligation. However, I would not recommend payment of the total amount until the 0 & M Manual is approved. It would be my recommendation to withhold at least $89,540.00. Michaels-Stiggins has requested that some payment be made. I would recommend against paying any more than $30,000 at this time. Council action is requested on this matter. rct opkins January 22, 1974 UUU