02-12-1974 Supporting DocumentsM I N U T E S NO1009
REGULAR MEETING
A Regular Meeting of the City Council of the City of Clermont was held in the Council
Chambers on Tuesday, February 12, 1974. The meeting was called to order at 7:30
P. M. by Mayor Claude E. Smoak, Jr. with the following members present: Councilmen
Oswalt, Schroedel, Byrd and Waller. Other officials present were: City Controller
Fleming, City Clerk Carroll, City Attorney Vason, City Manager Hopkins, Director
of Community Services & Utilities Smythe, and Chief of Police Tyndal. Representatives
of the Daily Commercial, the Sentinel/Star and the local Press were also present.
The Invocation was given by Councilman Byrd, followed by repeating of the Pledge
of Allegiance in unison by those present.
The Minutes of the Regular Meeting held January 22, 1974 and of the Special Meetings
held January 24th and January 29, 1974 were approved as written.
Mayor Smoak announced the first order of business to be a continuation of the Public
Hearing to consider rezoning request of HGGS Associates, whereupon Councilman
Oswalt advised that they were withdrawing their request for additional rezoning
at this time, and, they were requesting to make a slight change in the property
authorized to be rezoned(upon submitting a survey of same to the City Attorney)
in order to more easily define their lines across the southern portion of the
property. The requested change, as shall be submitted in the survey, is for the
deletion of Lots 47, 52 and 71, and, the addition of Lot 76. Council was in agreement
with this request, whereupon motion was made by Councilman Schroedel, seconded by
City Manager Hopkins reported that saled bids on the surplus property offered for sale
had been received as follows:
1958 Case Tractor with front end loader
Leo E. Creech @ $227.50
Chevrolet 1; Ton Truck with Winch and Boom
Marcus McGowan @ $150.00
It was the recommendation of the City Manager that the equipment be sold to the only
bidders, as listed above, whereu on motion was mat
de b Councilman Oswalt seconded b
Councilman Byrd and carried tat the recomenen ation o he City Manager be accepte .
Mrs. Lamar Black, representative of the DAR, appeared before Council to submit a
plan for Clermont's participation in the National Bi-Centennial celebration which
shall culminate in 1976. She suggested that a water tank be erected and be named
"Spirt of 1776". She further advised that federal funds were available to match
local contributions for such a project, if the project is accepted and ratified by
the State of Florida Bi-Centennial Administrator.
City Attorney Vason reported that if Council desires to attempt a settlement of the
Peter H. Johnson condemnation suit out of court, it was now time to make an affirmative
offer. It was consensus of Council that due to increased court costs and attorney
fees for the defendant it would cost considerably more to continue in litigation
whereupon motion was made by Councilman Bvrd and seconded by Councilman Oswalt that
Mayor Smoak reported that the State Legislature had voted to discontinue funding for
the summer enrichment programs unless they were for scholastic credit purposed and
therefore the School Board had canceled the summer programs inasmuch as they would
no longer be allowed to use state appropriated monies for this type of program. Mayor
Smoak further reported that he felt Clermont's past summer programs had been a terrific.
asset, and that if no participation could be arranged between the School Board -
the County Commission and the City of Clermont, he would encourage Council to consider
maintaining at least the swimming program, this coming summer season. Motion was made
M I N U T E S NO 1010
REGULAR MEETING
It was consensus of Council that no commitment be made on the part of the city toward
the tennis courts proposed to be constructed on school board property until the courts
are actually in existence, and consider the matter further at that time.
Councilman Schroodel reported briefly on his attendance at the Library Board Meeting
on February llth.
Motion was made b Councilman Schroedei seconded by Councilman Oswalt and carried
tTat�thebills epa
City Clerk Carroll read a communication from Bud Baker, President of the South Lake
Babe Ruth League, wherein he sincerely requested that Council consider naming the
Municipal Ball Field after the late Clarence E. Bishop, who had devoted many years
of service to the youth of this community. Council was in agreement with this
request, whereupon motion was made by Councilman Waller that the municipal ball field
lma
Representatives of "Project Clermont" appeared before Council and presented a modified
plan for the project b4rein no parking spaces would be eliminated, front entrances
to stores would not be blocked, and it would not be necessary to cut the sidewalks.
Mayor Smoak advised Council of a citizens petition received requesting condemnation
of the building located at 592 Minneola Avenue because of unslightly and unsanitary
conditions. This matter was referred to City Manager Hopkins for investigation.
Of the various recommendations made by Dawkins and Associates for improvements to
the water and distribution system following their study and report, the first item
was to make improvements to the extent of a new 1500 gallon per minute well (a supply
well in the southwest quadrant of the city) and 10 thousand lineal feet of main to
improve the distribution system at an estimated cost of $155,000.00. In order to
finance such an improvement, applications were obtained from Farmers Home Administration
who have long term, low interest rate, loans available to municipalities with under
10,000 population. Motion was made by Councilman Byrd that the engineers be authorized
to proceed with the es a is men o a new we an a i ion o new -mains as o I utlined
1.� nra
:ration had advised it would
MINUTES
REGULAR ME•E•TING
be necessary that Council increase the rate structure of the utilities in order to
generate sufficient revenues to insure repayment of such a loan, emotion was made b
Councilman Schroede1r seconded by Councilman and carried that the '�Attorne
e nstructetropare the necessa_r_v amendina or nance to ncrnnsn .,n rntn ctrucf.urn _
City Attorney Vason requested use of the Highlander Hut on Friday, March 8, 1974 for
the Clermont Jaycees. This matter was referred to the City Manager.
The meeting was adjourned by Mayor Smoak.
Claude E.—Snmoa r., ay r—
D o es Ff..CarrolT�Y t* ei��
TO: CITY COUNCIL
FROM: CITY MANAGER
SUBJECT: CEMETERY
DATE•': FEBRUARY 8, 1974
Section 6-9 of the Code of Ordinances establishes a trust fund for perpetual care
of the cemetery. Section 6-9 reads as follows:
"There is hereby established a trust fund, to be known as "The Clermont
Cemetery Perpetual Care Fund" which shall also be known by the brief
title of "Perpetual Care Fund" to be derived from twenty-five per cent
of the net proceeds from all cemetery lot sales. The council shall be
trustees thereof and may invest and re -invest same as it deems neces-
sary. The annual cost of care and maintenance of the cemetery shall
be paid out of only the interest or dividends earned by the trust fund
and the general taxes assessed and levied for such purpose. The
principal must be kept separate and apart from all other funds of the
city and its use is hereby appropriated exclusively for the purpose of
said trust."
As of September 30, 1973 the trust fund totaled $20,843.74. This amount has
accumulated from 25% of cemetery space sales and interest earned. During 1972-
73 the trust fund's portion (25%) amounted to $1250.00 and interest earned
amounted to $824.08.
The City presently expends approximately $9,000 for cemetery care. This expendi-
ture comes solely from the General Fund. No funds have ever been drawn from the
trust fund for cemetery care. In 1972-73 the General Fund received $3600.00
(75% of cemetery space sales).
Under the present provisions of the ordinance whereby the annual cost of cemetery
care can only come from interest or dividends earned from the fund and maintenance
assessments, if any, the fund must reach over,$130,000-i6 order to generate
enough money to support the maintenance function.
As of January there were 1,796 available spaces in the "old part and 2,784 avail-
able spaces in the "new".
If all the spaces were sold tomorrow at our present rates, revenue for cemetery
maintenance would be as follows:
1,796 spaces @ $50 $ 89,800
2,796 spaces @ $75 208,800 .
Total $ 298,600
25% of $298,600 to
Perpetual Care $ 74,650
Cash as of 9/30/73 20,844
Total Principal $ 95,494
Amt available for maintenance
$95,494 @ 7% 6,685
Page 2
City Council
The $6,685 generated is considerably short of the $9,000 needed annually to
maintain the cemetery.
Proposal 1
In order to get the amount of principal in the trust fund high enough to
generate sufficient interest to cover the cost of maintenance perpetually by the
time all spaces are sold, it appears that the cast of the spaces must be
increased. If the cost of the spaces are increased from $50.00 to $100 in the
"old" part and from $75 to $150 in the "new part, the annual revenue for
cemetery maintenance would be as follows:
1,796 spaces @ $100 $179,600
2,796 spaces @ $150 419,400
Total $599,000
25% of $599,000 to
Perpetual Care $149,750
Cash as of 9/30/73 20,844
Total Principal $170,594
Amt Available for Maintenance
$170,544 @ 7% $ 11,941
Proposal 2
If the cost of all the spaces are increased to $150, the annual revenue for
cemetery maintenance would be as follows:
4,592 spaces @ $150 $688,800
25% of $688,800 to
Perpetual Care $172,200
Cash as of 9/30/73 20,844
$193,044
Amt available for
Maintenance
$193,044 @ 7% $ 13,513
Page 3
City Council
Proposal 3
If the cost of all spaces were increased to $150,00 and the interest earned
was transferred annually to the General Fund to be used for cemetery maintenance
along with the General Fund's share of the space sales income (75%), the
annual revenue for cemetery maintenance would be as follows:
Gross General Perpetual
_ Income Fund Care Interest
1972-73 $4800 $3600 $1200 $1450
1973-74 9600* 7200 2400
* Based on existing rate of sales at $150 per spare
Revenue in General $7200 Sales
Fund for maintenance 1450 Interest (preceding year)
650
Complete sale of all spaces $2400
@ 1972-73 Rate x 62 .years (all Lots sold)
$148'800
$16820000 As of 9/30/73
,SOU
@ 7%
11,816 Available for Annual maintenance
It is recommended that Proposal 3 be adopted and that Chapter 6 of the Code of
Ordinance be amended accordingly.
lobert m. Hopkins
cc: City Clerk
City Attorney
City Controller
AML
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Tuesday, Fob 1974
Gentlemon:
You are all aware no doubt of tho tragic doath of Clarence .Bishop
last Saturday. l: have known Cl.arunco since we wells lids and as a man
there has never been anyone in Clermont who showed more care and concern
for the ,youngsters of Clermont and :iouLh hake County than Clarence d.idl
He has worked actively with our ,youth over since Little League and
Babe Ruth 'League ba:.roball was first organized in this oroal I have only
had the pleasure of being associutod with him in Babe Ruth League baseball
for one season, but I can assure you from observing his handling of his
team that he taught our youngsters much more than just baseball!
Therefore, as a citizen of Clermont I would like to enter a formal
request that the City Ball. Park bo renamed Bishop Field or Park to
honor Clarence for his many years of service to the youth of this
community) I sincerely hope that you, the City fathers, will give this
request your most serious consideration!
BUD BAKER, PRUSIDENT
SCUTIi LAKE BABE RUTH LEAGUE
TO: City Council n%
< (.r
FROM: City Manager � •,'�
SUBJECT Surplus Equipment
DATE: February 8, 1974
Sec. 32(a)(7) of the City Charter provides for the sale of surplus
property.
It is requested that the following equipment be declared as surplus
and sold to the highest and best bidder
City No. EquipmentIP
4333 19621Chevrolet 1� ton Truck
'Z'�`J` co t
with winch and boom
4340 1958 Case Tractor with
front end loader
Sealed bide were received on the equipment as follows:
Truck Marcus McGowan $150.00
Tractor Leo Creech 227.50
It is recommended that the equipment be sold to the only bidders,
Mr. McGowan and Mr. Creech.
cc: City Clerk
PURCHASE ORDER
No.94 71 Req.
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Addrus3 Clorriont. I• 'lLarifln 3
J�,�,;QRO DAIL REQUIRED
QUANTITY
3
VIEA5E SUPPLY ITEMS LISTED BELOW
and January 94th 9
RtcEIVED
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DISPOSITION
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Receiving Clerk
R.H.Ropkins
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LEGAL NOTICE
NOTICE TO BIDDERS
The City Council of the City Of Clermont, Florida
011 accept sealed bids for the foilotiinq described
surplus equipment, each piece of equipment to be bid
separately:
�co
1 Case Tractor with Front End Loader
6 1 Chevrolet Truck 132 Ton 4 x 4 with
Large flinch and Boom
The equipment may be seen at the City Garage between
8:00'A.M. and 5:00 P.M. Monday
thru Friday.
All bids must be in the office of the City Clerk
not later than 4:00 P.M. January 25, 1974 and shall
be considered by the City Council at their Regular
Meeting to be held in tf)e Council Chambers located
on the corner of De Soto Street and West Avenue at
approximately 7:30 R.M. on Tuesday, Febrbary 12, 1974.
The City of Clermont reserves the right to accept
or reject any and all bids.
Janus R. M. Hopkins, City Manager
January 17, 1974 City of Clermont, Florida
January 24, 1974
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All ADDI,rion TO THE III IM I VS OF 'rm.' REGULAR Ill:CT1116 IM-1)
JAll U A l.tY 22lain 1-1-1— -------
paragraph 5
Motion was Made by Councilman Schroedel and seconded by
Councilman Oswalt; that the request of WIGS Associates for
a change in zoning from R3 to C? on OWL Portion Of land that
reaches from the waters edge on tile basin to the westerly
boundary of the property 1�ordore(JI,o,n Lho south by the basin,
and oil tltheviest by Lots ,,2 and it was determined in
the discussion that followed that there was only flood for
rezoning of that property which lies along the hi'lilylOy, but
there was question as to whether or not this would be sufficient
duo to the required setbacks from the highway and the POSS"10
acquisition of additional right: -of -way by the OOT, It was the
suggestion of Councilman Oswalt that the matter he continued
until the next regular muctinrl in order that IIGGS Associates
Illigilt have time to determine just what they have, along the
highway and if such a change in zoning for that portion along
the highway would fulfill their needs. Council was in agreement
with this suggestion, whereupon Councilman Schrondel withdrew
the motion and Councilman Oswalt withdrew the second, and the
public hearing was continued until February 12, 1974.
Advance Uectrk,* :--
1, . � 1 1, . I , , i '
All-R10, Ff.!ifco r,a,
Art Gwindlo Dod,j-,, 1
43. (1(1
CI eloon f;,%,
1) . 00
Cal Hcn"trolil Cc-
11,. )fj
Charilpiwl thol fol , 1;
Cl nn-11](111 t Hil
71.03
Clo-filloyll; 111-1h 'i
3 ;. DO
("obl (I , ; !,,,Jlawr S-, si
211. 26
Cauthen's Fa rfllwa
Cll!rioont AW,u Parl.:,
C I orwo n I, 11u1 I'Wer" :;:-w, I
i,: n:. wl
W;. 34
Counre;c
fair •
8.75
Custom 4'urniture
2 . 50
Dust TO-4 S,±rvirn
1 n.,'11
90
0 & B F i Fth lltr(!ot 1!n ,,(Y
�[(Iwo ilprll
4.25
Eckerd Drugs
:13.67
F & R Office Supply
85.85
Gem Chemical Co.
Supplies
22 1 . 4 3
Game Time, Inc.
c." N Gri'l.-')
'257 . 78
Goodyear Service 5!:o,-o
I e!, 'Ind
403.02
Hilltop Stationery
'0;'�Ic(! Sail pInd ("Ilculatoll)
379.39
Hughes Supply, Inc
?l 7. 11
Hunt's Garden Center
!,,J. inJ Ar.,Ws.
497.75
Jim Will -Is Hard""al-l!
Coolers)
16.02
Inland Equipment
1112.85
IB14 Corporation
30.30
J.8. Alignment
53.50
ronsler Steel
I,Kwf etc.)
5.0.13
Kar Products, Inc.
V;Ive Stems, etc.)
43.04
Kupchler's Fire Equip:o ii(
!d:�`.iwjuishpr)
5.75
Leesburg Chrysler/III
131.17
Lake Apopka Natural
35.48
Mobil Oil
ts
1,861.60
Madden Electrical Serv'ct,
525.00
Memorial Bronze
95.00,
Municipal Equipment ;o.
s,
111.00
N-1dy Construction Co.
it!;I Lourt^)
1,393.40
Orlando Paving Co.
162.08
Prescott Tractor
VC
45.31
Richard's CabirLa ',Iv i
55.00
South Lake Pre!:q
33.64
Standard Auto Part;
Parts)
73.14
Scotty's Holie
69.42
Tucker's Heavy Fr:j!p;:(.
5.02
A. L. Thayer
1 aq.00174.69
Valbro Business Fo,-:ii
Robert Vason
237.50
WHE Corporation
102.00
Williams Auto Service
58.50
Western Auto
Cloves)
16.98
Allied Chlorine
for
495.00
Curtin Matteson Scil;
164.87
Champion Uniforms
67.28
Chemical Equipment;
203.85
Coble's Radiator S.2rvif.r!
13.46
Clermont Bldrs. Supp'ty
h
13.60
Connrex
18.75
Davis Meter
ler taps)
299.79
Hach Chemical Co.
12.25
Hughes Supply, Inc.
P ip'l n (boreow pit)
3,173.19
Leesburg Armature,
i noto(repair)
635,00
Mobil Oil Corp.
14 '73
Orange Service Co.
243:3O
Orlando Laboratori�.s
t '1,1 1 na;-.1 0115)
84.00
Odom Tank Co., Inc.
15r;int.&wncr Check)
11905.50
Oxford Chemicals
C I e i -:6
43.35
Auk
Cont.
Public Gas
I`+.;i^ en!:_r ;rovre)
3 191.'7G
Standard Auto Per,!,
(CfM-C.re!;rsnPr+.�ssurc Gatl�o)
24.42
Snarl
([list ry i I ncr)
55.70
;holier ('ord C nc ;, r C,.
N � l 'ir t tur + /b+icf;hon)
1'I,f93,00
AIhit ; (Irov ,[.rVi!r
�ral�ir�l'ir.�l
5G.00