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02-26-1974 Supporting DocumentsM I N U T E S no. 1012 REGULAR MEETING A Regular Meeting of the City Council of the City of Clermont• was held in the Council Chambers on Tuesday, February 26, 1974, The meeting was called to order at 7:30 P. M. by Mayor Claude E. Smoak, Jr. with the following members present: Councilmen Oswalt, Schroedel and Byrd. Other officials present were City Controller Fleming, City Attorney Vason, City Manager Hopkins, Director of Community Services & Utilities Smythe, Chief of Police Tyndal and Deputy Clerk Dollar. Others present were the Misses Robin Smythe and Eva Lofgren and Messrs. Stone, Loomis and Carden. Representatives of the Daily Commercial and the Sentinel/Star were also present. The Invocation was given by Councilman Byrd, followed by repeating of the Pledge of Allegiance in unison by those present. Councilman Byrd submitted a change to the minutes of February 12, 1974 as follows: "whereupon motion was made by Councilman Byrd and seconded by Councilman Oswalt that City Attorney Vason be authorized to attempt an out of court settlement with an offer of $36,300.00, such figure including monies already paid". The minutes were then approved as changed. Oath of Office was administered by Mayor Smoak to William Stone as Second Municipal Judge. City Manager Hopkins submitted his report, both orally and written, and a copy is attached hereto. With regards the Department of Transportations's inquiry about the possibility of reducing the street lighting on SR 50 and SR 561, as well as the City Manager's recommendations for energy conservation in non -DOT areas, motion was made b Councilman Schroedel seconded by Councilman Oswalt and carried that the Cit Managers recommendations to conserve energy by reduced street lighting in the followinq areas be accept-e- 1. SR 50 - 27 to 12th Street Reduce by 19 lights or 31% (From 61 to 42 lights) 2. SR 561 - Minneola City Limits to 8th Street Reduce by 6 lights or 26% (From 23 to 17 lights) 3 East Ave. - SR 50 to SR 561 Reduce by 9 lights or 33% (From 27 to 18 lights) 4 Osceola Street - East Avenue to 8th Street Reduce by 12 lights or 57% (From 13 to 9 lights) 5. Fifth Street - SR 50 to SR 561 Reduce by 4 lights or 31% (From 13 to 9 lights) 6. Central Business District ( incl. 8th Street from SR 50 to fishing pier) Reduce by 25 lights or 35% (from 71 to 46 lights) Mayor Smoak further suggested that after a couple of weeks to a month Council review, with the Chief of Police, if there is a substantial increase in crime due to reduced lighting and if so, this action should be revaluated in terms of service to the taxpayer. Chief Tyndal was requested to keep a statistical record of any increased crime from reduced lighting. City Manager Hopkins was requested to contact Mr. Fred Saunders, Little League President, to make him aware of the city's efforts to reduce lighting and to see if he can come up with some recommendations concerning their schedules with regard to reduced lighting at the ball field. City Manager Hopkins was also requested to give consideration to reduction in Lumens of Mercury Vapor bulbs. MI NUTES NO. 1013 REGULAR MEETING City Manager Hopkins was designated the voting delegate to the Florida League of Cities' annual mooting to be held in Tallahassee on March 11th and 12th. With regards the City Manager's request for authorization to pay bills totaling $5,000 from B E 0 Draglino and Arnold Bridges for landclearing at the borrow pit, no action was taken. City Attorney Vason advised that he had made an offer in an attempt for settlement of the Peter H. Johnson condemnation suit out of court, but has not as yet received any official response. Mayor Smoak read a communication from Mrs. Clarence. Bishop and family in which they expressed their most grateful thanks for the action of Mr. Baker and City Council in renaming the municipal ball field "Clarence Biship Field" and that any date set would be suitable to them for a Memorial Service. Council was requested to set a firm date for the Memorial Service to be held during the first part of April, preferably on a Sunday, at their next meeting. Councilman Schroedei introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY FRMONT, LAKE COUNTY, OF ORDINANCES: AMENDINGISUB SECTDIONG BECTION a (d)OFSECTTION25-16STION 6 OFTHE CODE OFTHECODE OF ORDINANCES: PROMULGATING A NEW WATER CONSUMPTION RATE SCHEDULE: PROVIDING AN EFFECTIVE DATE: PROVIDING FOR SEVERABILITY: PROVIDING FOR PUBLICATION, and the Ordinance was read in its entirety by City Attorney Vason for a first reading. With regards water system improvements, City Manager Hopkins gave a status report of the documentations needed for the FHA application and requested Council approval to authorize the engineers to proceed with the necessary field surveys and final construc- tion plans for the system. Motion was made by Councilman Oswalt seconded by Councilman improvements. With regards the City Manager's communication to Council that the Exchange Bank had made an offer to the city to purchase a portion of their property in downtown Clermont, it was consensus of Council that City Manager Hopkins advise the bank officials that the city does have an interest in the building, but does not wish to make any commitments until more definite terms are available and it can be decided what can be done with the existing city hall property. The Manager was requested to report on this at the next council meeting. City Manager Hopkins reported that he and Councilman Sbhroedel had attended a work session in the DOT office in Deland this date and met with representatives of DOT and representatives of the consulting engineers on the SR 50 project from SR 561 to the Orange County line. The work session provided a review of the preliminary design of the project. The project will not require additional right of way within the City of Clermont. The project will provide for four lanes of traffic, no on street parking, 16 foot painted medians with turn lanes, sidewalks and signals at selected intersections. Signalization is presently warranted at East Avenue and SR 50 and will be included in the project. A traffic study will be made at the intersection of Bloxam Avenue and SR 50 and indications are that there will be sufficient volume to warrant signalization. As requested in a letter from Frank Jewell of the Florida Department of Transportation regarding endorsement of the recommended design, motion was made by Councilman Schroedei seconded by Councilman By=r_d and carried th— �+ Mayor Smoak referred to communications from H. G. Hutchinson, Jr., State Energy Officer and Raymond Sittig of the Florida League of Cities wherein they requested support of municipalities in considering the adoption of a volunotary gasoline distribution plan based on the following: Alternate purchase date of gasoline based on the last digit of the license plate: even number on even days, odd M I N U T E S NO 1014 numbers on odd days, letters A thru M, even days, H thru Z, odd days; all motorists be allowed to purchase gasoline on the 91st day of the month; priority users be allowed to purchase gasoline at any time but be informed they should not abuse the system; sales be made only to vehicles with less than 1/2 tank of gasoline, with a maximum of 10 gallons allowed to a person. Upon inquiry of the Mayor, Chief Tyndal advised that problems had existed with traffic due to the gas lines, but he felt that they had been resolved through the cooperation of the motorists and gas station dealers. City Manager Hopkins advised that he felt the plan should be mandatory and explained that Eustis had adopted an Ordinance which had been effective. In further discussion it was consensus of Council that a definite problem did exist in 19 .. -.a....4 k..* 44„+ ,.,,, n.lnn+inn of +hr nian should he an a voluntary basis by the The meeting was adjourned by Mayor Smoak. C au a E. Smoa r., Mayor Mildred Dollar, Deputy Clerk f CITY MANAGER'S. REPORT Work on the Highland Well was started on February 19th by the Singer Layne - Atlantic Company. The work will include overhaul of the purnp and logging of the well. The work should be completed within the next couple of weeks. Uo have received our new police car, a 1974 Plymouth. It has been outfitted and is now on the road. The Department of Transportation has inquired about the possibility of reducing the street lighting on SR 50 and SR 561. The following possibilities exist conerning SR 50 and SR 561 as well as other non -DOT concerned areas. 1 SR 50 - US 27 to 12th Street Reduce by 19 lights or 31% (From 61 to 42 lights) 2 SR 561 - Minneola City Limits to 8th Street Reduce by 6 lights or 26% (From 23 to 17 lights) 3 East Ave. - SR 50 to SR 561 Reduce by 9 lights or 33% (From 27 to 18 lights) 4 Osceola Street - East Avenue to 8th Street Reduce by 12 lights or 57% (From 21 to 9 lights) 5 Fifth Street - SR 50 to SR 561 Reduce by 4 lights or 311 (From 13 to 9 lights) 6 Central Business District ( incl.8th Street from SR 50 to fishing pier) Reduce by 25 lights or 35% (from 71 to 46 lights) The City presently has the following street lights KWH Lumen No Ea. Total Locations (1 2500 2 .63 126 West Ave @ Juniata Street 2 4400 MV 425 42 17850 Residential Streets (3 7000 MV 206 68 i4008 SR 50 61 Lts SR 561 23 East Ave. 27 " Osceola St 21 " Fifth St. 13 " Resid. Sts 61 " (4) 20000 MV 71 150 10650 Central Business District If we reduce the street lighting in (3) excluding the residential streets and (4) as outlined above, the following annual savings would be realized 0 Page 2 _ Location _ Reduction — SR 50 19 Lts @ 68 KWH ea 149922 KWH/mo SR 561 6 " @ 68 " East Ave. 9 " @ G8 612 „ Osceola St 12 " @ 68 816 „ Fifth St 4 @ 68 272 CDD 25 @ 150 750 33KWH/mo 7,150 KWH/mo 1015d/KWH ��75 mo 12 $1287.00/yr + 8400.00 fuel adjustment at $10.00/1000 KWH 9 .87.00 annual savings Other areas where lighting reductions could be made include 1973 KWH Locations Low High Annual Avg Tennis Courts 660 1532 1079 Lake Minneola Dock 360 360 360 Shuffleboard Cts 170 443 315 Clarence Bishop Field 160 3440 1310 CBD Signs - SR 50 216 216 216 Little League Field 160 3680 1420 While I am reluctant to recommend a reduction of street lighting on heavily traveled collector and arterial streets and/or commercial areas, I feel that the reduction is necessary in view of the costs involved. I do not recommend a reduction in recreational lighting at this time. This will require further study. `The Florida League of Cities' annual meeting will be held in Tallahassee on March 11 and 12. Registrations will be sent in this week so anyone planning to go should advise as soon as possible. The Council needs to designate a voting delegate. The Environmental Protection Agency has advised Michael Stiggins that the review of our Operation & Maintenance Manual should be completed in another week or so. Hopefully, we should have our final grant payment in the next 3 or 4 weeks. The Department of Community Services has started housing inspections under the Southern Standard Housing Code. The status of the inspections are as follows: 1055 Seventh St. Notice served 2/l/74 120 days to repair or remove 366 Highway 50 Notice served. City has permission to burn Page 3 805 Chestnut (louse is occupied. An inspection has been made. Notice to vacate will be issued this date. Owner will have 120 days to repair or remove 592 Minneola Ilouse is occupied. [louse to be inspected as soon as arrange- ments can be made with owner 608 Juniata Notice served 2/22/74 Owner will have 120 days to repair or remove B P, 0 Dragline and Arnold Bridges Landclearing have completed their work on the borrc,a pit. Each submitted a bill for $2500.00. Request authorization to pay the obligation. Robert M. Flopkin� February 26, 1974