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12-12-1972 Supporting DocumentsMINUTES NQ 855 REGULAR MEE'rING A Regular Meeting of the City Council of the City of Clermont was held in the Council Chambers on Tuesday, December 12, 1972. The meeting was called to order at 7:30 P.M. by Mayor Don E. Smith with the following members present: Councilwoman Watson and Councilmen Schroedel, Beals and Smoak. Other city officials present were City Manager Hopkins, Director of Community Services Smythe, City Attorney Langley, Chief of Police Tyndal and Deputy Clerk Dollar. Other present were: Messrs. Henry Czech, Shepard, Powell and Stone. Representatives of the local press were also present. The Invocation was given by Councilman Beals, followed by repeating of the Pledge of Allegiance in unison by those present. The Minutes of the Regular Meeting held on November 28th and the Special Meetings held on December 4th and December 6th were approved as written. Mayor Smith announced the next order of business to be a Public Hearing to consider a request by Mr. Henry Czech for a variance of Nine (9) feet in the required side -yard setback in order to construct a carport on his property described as Portions of Lots 168-169-348-350-351 in Clermont Heights. There was no one present who voiced objection to the request. Motion was made by Councilman Schroedel, seconded by Councilwoman Watson that the request be granted. Upon roll call vote on passage of the motion the result was: Ayes: Smith, Beals, Watson and Schroedel. Total Ayes: 4. Nayes: Smoak. Total Nayes: One. The motion carried. City Manager Hopkins submitted his report both orally and written and a copy is attached hereto. With regard to the sewer extension into Minnehaha Estates and Minnehaha Shores, - motion was made by Councilman Beals, seconded by Councilman Smoak, and carried, that a Public Hearing be held by the City Council of the City of Clermont, Florida concerning the propriety, advisability, costs, manner of payment, and amount of assessment to be made for the construction and maintenance of a sanitary sewer system within Lake Minnehaha Chain-O-Lakes and Minnehaha Shores, Clermont, on January 9, 1973 at 7:30 P.M. in the Council Chambers at the Police and Fire Station at the corner of West Avenue and that the City Clerk be directed to advertise said hearing, and any persons having any interest therein be notified. Motion was made by Councilman Smoak, seconded by Councilman Schroedel, and carried that the bills be paid. Councilman Smoak brought to the Council's attention a letter he received from Weir Insurance Agency wherein they felt they were not properly considered in the awarding of the city's insurance bid. During considerable discussion it was pointed out that the bid was rejected because of ineligibility of Weir Insurance Agency to bid, which could not be determined until after the bids were opened. It was further pointed out that services rendered was not the deciding factor in awarding the bid. Mayor Smith suggested that Councilman Smoak answer this letter, which he said he would do subject to Council's approval. City Attorney Langley suggested to the Council that considered be given to a change in the Charter whereby Ordinances be read by Title only, since the Charter now requires that Ordinances be read in full. Councilman Beals offered, -,moved the adoption of AN ORDINANCE PROVIDING FOR THE REFUNDING OF THE OUTSTANDING WATER AND SEWER REVENUE BONDS DATED NOVEMBER 1, 1970 OF THE CITY OF CLERMONT, FLORIDA; PROVIDING FOR THE ISSUANCE OF NOT EXCEEDING $1,540,000 WATER AND SEWER REVENUE REFUNDING BONDS, SERIES 1972 TO PAY THE COST THEREOF; PROVIDING FOR THE RIGHTS OF THE HOLDERS OF SUCH BONDS; PROVIDING FOR THE PAYMENT THEREOF; AND MAKING CERTAIN OTHER COVENANTS AND AGREEMENTS IN CONNECTION WITH THE ISSUANCE OF SUCH BONDS. The ORDINANCE was read in full for a second and final reading by City Attorney Langley and upon roll call vote on passage of the motion the result was: Ayes: Smoak, Smith, Beals, Schroedel and Watson. Total Ayes: 5. Nayes: None. So the ORDINANCE was adopted, the NUMBER 51-M assigned to it and a copy ordered posted. Councilman Beals offered and moved the adoption of a RESOLUTION authorizing the City MINUTES N4 856 Manager of the City of Clermont to sign an application for Cooper Memorial Library for a Federal grant in the amount of $35,000 for the purpose of building an addition to and remodeling the present library structure and guaranteeing that the library board has available matching funds up to $35,000, and that execution of the Resolution be withheld pending a Resolution from the Library Board, to be prepared by the City Attorney, guaranteeing the matching funds. The motion was seconded by Councilwoman Watson and carried. The Resolution was read in full by Councilman Beals and the No. 200 assigned to it and a copy ordered posted. Following a run down on changes in structure and aims of the Oklawaha River Basin Improvement Council by Councilman Smoak, motion was made by Councilman Schroedel, seconded by Councilwoman Watson, that Councilman Smoak be authorized to sign the agreement to establish the Oklawaha River Basin Improvement Council as amended. Upon roll call vote on passage of the motion the result was: Ayes: Schroedel, Watson and Smith. Total Ayes: 3. Nayes: Beals and Smoak. Total Nayes: 2. The motion carried. Mayor Smith read a communication from Cooper Memorial Library wherein they requested $1200.00 of the Federal Revenue Share to the City, to make up the difference between the $14,500 figure requested by the Library and the $13,300 allocated to the library in the 1972-73 budget. It was consensus of Council that it deems it necessary to allocate the Federal Revenue Share funds to financing sanitary sewer improvements to the Lake Minnehaha Chain 0 Lakes; however, while they agree that the library should be given assistance if at all possible, they could not deviate from the approved budget at this time, but would consider the library as priority for additional funds in a review of the budget revenues and expenditures to be made in May 1973. The City Manager was directed to advise the Library Board, in writing, of the Council's decision. A request for lakefront easements was presented to the Council from Mr. C. John Frazier for that portion of lakefront between Lake Minnehaha and Lake Shore Drive directly south of Lot 13, Clermont Heights and Mr. John L. Rocker for that portion of lakefront between Lake Minnehaha and Lake Shore Drive lying directly south of Lot 30, Clermont Heights. Following discussion of the existing procedure for granting lakefront easements, consideration was given to the lease of lakefront property. City Attorney Langley was directed to research the legality of such a lease and to prepare the necessary instrument for presentation at the next Council meeting. City Manager Hopkins was directed to advise Messrs. Frazier and Rocker of Council's action. Mayor Smith read a list of persons proposed to serve on the Election Board for the Run -Off Election of the City of Clermont to be held on December 19, 1972. Motion was made by Councilman Smoak, seconded by Councilman Beals, and carried that the following list persons be appointed to serve on the Election Board and that the City Clerk be authorized to name substitutions if it became necessary. Clerk: A. M. Johnson Inspectors: Mrs. Lillian Cork Mrs. Marian Fleming Mrs. Caroline Robertson Mr. Jim Lord Mr. John Drees Officer of the Day: Mr. William Hillyer. Mayor Smith called two special meetings of the City Council to be held in the office of the City Manager as follows: At 5:05 P.M. on Monday, December 18, 1972 to prepare thb Ballot Box for the Run -Off Election to be held on December 19, 1972 and at 9:00 A.M. on Wednesday, December 20, 1972 to canvass the Ballot and certify the Certificate of Results of the Run -Off Election to be held on December 19, 1972. Motion was made by Councilman Smoak, seconded by Councilman Beals, and carried that the hourly rate for the election board members for the Run -Off Election be set at $1.85 per hour. MINUTES N4 857 Councilman Schroedel stated that he had been requested to bring before Council the problem of some very obnoxious dogs on Mar Nan Mar Street. Following some discussion of the provisions of the City Dog Ordinance, it was agreed upon that the most expeditious way to alleviate this problem is for the neighbor/heighbors who is offended to file a formal complaint with the Police Department and to appear against the dog owner in Court. City Attorney Langley suggested to Council that they adopt Budget Resolution forms for budget amendments and transfer of funds from one account to another. The meeting was adjourned by Mayor Smith. Don E. Smith, ayor M. Dollar, Deputy Clerk ACCOUNTS CE4 - PAYABLE D E � DER 1972 GENERAL FUND A. W. Peterson Gun Shop (Gun Repair) $ 30.00 ABC Fire Equipment Co. (Scott Air Pak) 309.70 Bob's Glass (Vehicle Maintenance) 31.50 Bell Rental & Sales, Inc. (Concrete Forms & Stakes) 383.00 Central Fla. Fire Equip (Plectron antenna) 4.00 Ciermont Bldrs. Supply, Inc. (Lumber -Steel -Concrete Blocks, etc) 261.09 Coble's Garare (Equipment Maintenance) 9.00 Clermont Medical Center (Prisoner Expense) 14.00 Credit Bureau of Eustis (Bulletins) 30.00 Clermont Hardware (Ext. Cords -Gloves, etc.) 75.37 Equipment Clermont Auto Parts (Vehicle & Maintenance Supplies) 249.52 Crest Restaurant (Prisoner Meals) 193.00 Dust -Tex Service (Building Maintenance) 11.75 D&B Fifth Street Grocery (Prisoner Supplies) 7.20 Engel's (Police Hat) 10.50 Eckerd Drugs (Prisoner Expenses -Film) 42.31 Fla. Telephone (Utilities) 163.59 Gem Chemical Co. (Janitorial Supplies) 72.90 George Stuart, Inc. (Office Supplies) 36.45 Glenn Joiner & Son, Inc. (Equipment Maintenance) 12.75 Herb's Ice House (Ice for City Crews) 3.10 Hunt's Garden Center (Acctts.Rec-Lot Mowing and Dog Food & Spray) 420.39 Hughes Supply, Inc. (Cooper Wire & Bldg. Maint. Matls) 93.58 Hilltop Stationery (Office Supplies) 89.00 Hydraulic Supply (Equipment Maintenance) 58.48 John Rogers Auto Parts (Bumper for Pickup) 35.00 Jim Willis Hardware (Stock Maint. Items) 16.72 John B. Newsom (Lube Grease) 33.60 John Lamb Chevrolet (Vehicle Maintenance) 76.86 Konsler Steel Co. (Band Saw Blade) 6.00 Leesburg Transfer (Voting Machine Transportation) 40.00 Lake Apopka Gas (Utilities) 46.53 Municipal Code Corp. (Zoning Pamphlets) 432.44 McCain Sales of Fla., Inc. (Street Name Blanks) 20.75 Motorola, Inc. (2-Way Radio) 477.00 Madden's Electrical Service (Building Maintenance) 25.30 National Band & Tag Co. (Dog Tags) 15.06 National Cash Register (Maintenance Contract) 146.40 National Linen Service (Building Maintenance) 2.00 Publix Market (Lite Bulbs) 19.98 Sou. Bldg. Code Congress (Bldg. Code Copies) 22.17 Superior GMC Trucks, Inc. (Vehicle Maintenance) 145.19 Standard Oil Co. (Kerosene) 11.00 South Lake Press (Advertising) 15.00 Standard Auto Parts, Inc. (Vehicle & Equip. Maint. Supplies) 161.91 Valbro (Voucher Checks) 161.19 Western Auto (Shells & Batteries) 18.20 Aft ACCOUNTS PAYABLE - DECEMBER 1972 UTILITIES DEPARTMENT A. C. Scott Constr. Co. (Paving -Treatment Plant) Allied Chlorine & Chemical (Chlorine) Advance Electric, Inc. (Fuses and Bulbs) B & H Sales, Inc. (Inventory Stock) Boynton & Associates, Inc. (Pump Materials) Consolidated Chemical (Insect Spray) Clermont Bldrs. Supply (Handles -Lumber -Cement) Clermont Hardware (Boots -Raincoat -Bolts, etc.) Eckerd Drugs (Chlorine Tabs) Fla. Telephone (Utilities) Glenn Joiner & Son (Vehicle Maintenance) Hwy Equipment and Supply (Concrete Saw & Blades) Hughes Supply, Inc. (Pipe, Fittings, etc.) Hunt's Garden Center (Chloradane) Jum Willis Hdwe ("C" Clamps) Konsler Steel (Flat Iron) Southern Meter (Ratchet Set) Standard Auto Parts (Bolts -Nuts -Washers) 440.00 117.00 3.25 331.56 173.26 51.25 41.81 41.47 5.29 53.42 4.61 49.75 777.67 1.65 15.60 6.00 70.16 7.96 (aty TTanal;cr's Report The routine business of the City is being conducted as uo"al . Ile are, however, experiencing some labor problems. Ile have been usable to fill four labor positions in tic Department of Community Scrviecn - two in the Parks Division and two in the Streets Division. In addition, we have two resignations in the Sanitation Divinion effective the first of the year. We are presently advertising in the Clermont and T.ccsburg papers in hopes of fil.lin, these positions. New Construction continues at an unprecedented pace in Clermont. It is expected that permits for $3 million worth of new construction 14111. be - issued for.1972. To date -we have.1162 connections to the"sewer system and the plant is treating an average daily'flow.of 205,000-gAllons: With regard to the sewer extension into Minneliaha Estates, we have tentatively scheduled the public hearing for January 9. This will give us ample time to advertise and mail the Letters to the property owners. Ile need Council approval of that date. The assessment roll and maps have been prepared. On Monday, December 11 we received our first Federal Revenue Sharing check. It covers the first six months of. 1972 and was in the amount of .. $25,395.00. This amount is only 63.1 percent of the amount we were expecting based on the original estimates. lie will get another check in January for $25,395.00 covering the last sir, months of 1972. There- after, checks will be issued on a quarterly basis. I plan to be on vacation from December 13 through December 26. During my absence Bob Smythe will be Acting City Manager. Rbart M. Z4'i:ns MINUTES N4 858 SPECIAL MEETING A Special Meeting of the City Council of the City of Clermont was held in the office of the City Manager on Monday, December 18, 1972. The meeting was called to order at 5:05 P.M. by Mayor Don E. Smith with the following members present: Councilwoman Watson and Councilman Beals. Other officials present were: Acting City Manager Smythe, City Clerk Carroll, City Attorney Langley and Chief of Police Tyndal. Mayor Smith advised the purpose of the meeting was to inspect the Registration Rolls and prepare the Ballot Box for the General Election Run -Off of the City of Clermont to be held on Tuesday, December 19, 1972. Motion was made by Councilman Beals, seconded by Councilwoman Watson and carried that the Registration Rolls were in order and the Ballot Box properly prepared; that the Ballot Box be locked and the keys to the box and the Registration Rolls be turned over to Police Chief Tyndal for delivery to the Clerk of Election on the morning of the General Election Run -Off. The meeting was adjourned by Mayor Smith. lz; (/ zf_Acj_� Don E. Smith, Mayor Dolores W. Carroll, City Clerk MINUTES N9 859 SPECIAL MEETING A Special Meeting of the City Council of the City of Clermont was held in the office of the City Manager on Wednesday, December 20, 1972. The meeting was called to order at 9:00 A.M. by Mayor Pro-Tem Charles B. Beals with the following members present: Councilwoman Watson and Councilman Smoak. Other officials present were: Acting City Manager Smythe, City Clerk Carroll and Chief of Police Tyndal. Councilman Beals advised the purpose of the meeting was to canvass the ballot and check the Certificate of Result of the General Election Run-off of the City of Clermont held on December 19, 1972 Upon Canvassing the ballot and checking the Certificate of Result by Council, motion was made by Councilwoman Watson, Seconded by Councilman Smoak and unanimously carried that it be RESOLVED that the Certificate of Result of the General Election Run -Off of the City of Clermont, Florida held on Tuesday, December 19, 1972 be accepted and that a copy of the result be received into these minutes and made a part thereof and be it FURTHER RESOLVED in accordance with the result of the General Election Run -Off. That Carlisle A Byrd, Jr, be, and is hereby declared, elected to the office of Councilman in Group Five (5) of the City of Clermont for a two year term commencing on the second Tuesday in January of 1973; and be it FURTHER RESOLVED and declared that upon qualification of said officer elected, that he shall assume the duties of such office to which he has been elected and hold the same and perform the duties prescribed by law. Motion was made by Councilman Smoak, seconded by Councilwoman Watson and carried that the meeting be adjourned. Charles B. Beals Mayor Pro-Tem. Dolores W. Carroll City Clerk MINUTES NQ 860 COPY OF CERTIFICATE OF RESULT OF THE GENERAL ELECTION RUN-OFF OF THE CITY OF CLERMONT HELD ON DECEMBER 19, 1972, CLERMONT, FLORIDA. FOR COUNCILMAN -GROUP FIVE Carlisle A. Byrd, Jr. 451 Mrs. Johnnie P. Watson 355 ---------------------------- --------------------------------------------- The original Certificate of Result is on file with the City Clerk.