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01-28-1969 Supporting DocumentsMINUTES ND K29 572 ADJOURNED MEETING An adjourned meeting of the City Council of the City of Clermont was held in the Council Chambers on Tuesday, January 28, 1969. The meeting was called to order at 8:00 P. M. by Mayor Don E. Smith with all members present. Other officials present were: City Manager Johnson, City Clerk Carroll, Controller Fleming, City Attorney Langley and Chief of Police Tyndal. Others present were: Mr. Joe Phillips of Layne -Atlantic Company, Mr. Jim Westbrook of Michaels Engineering Co., and the Messrs. Henry Czech, C. A. Mangold and John L. Jones. Representatives of the local Press were also present. The invocation was given by Mr. Jones. The minutes of the meeting held on January 14, 1969 were approved as written. City Manager Johnson submitted his report both orally and written. Messrs. Phillips and Westbrook appeared before the Council regarding construction problems encountered on thedriilling of the 16" water supply well. They explained to the Council that in order to give the City the water supply well that had been contracted, it would be necessary to change their method of construction slightly, but that the end result would be the same. This was acceptable to the Council and Mr. Westbrook advised the contract would be amended to include a change order for method of construction and at no additional cost to the city. Controller Fleming submitted his report both orally and written. A copy - of the report follows these minutes. Councilman Cochran moved that the bill submitted by H. W. Sheppard & Co. for auditing city books for 1967-68 in the amount of $2,150.00 be paid. The motion was seconded by Councilman VanderMeer and unanimously carried. Maor Smith reported as follows: That the last Lake County League of Municipalities meeting had been held in Umatilla and that he was disappointed in the poor representation from Clermont, with only nine people attending which included two members of the local Press; That he had received an fnvifl tion from the Hollywood Recreation Department to send youth from the junior and senior high school to a Teen -Team Power Conference to be held in Hollywood on February 7 thru 9th, such conference to be on the fuse of marijuana and other narcotics, and he recommended that the Council consider this matter; that he had attended the recent meeting of the Bi-Racial Committee and that their goal was to obtain a suitable location in the Lincoln Park area for a recreational center. Mayor Smith further reported that he and the City Manager had approached Lake County School Superintendent, Jack Morgan, with regards using a 150' strip adjacent to the Rams football field and owned by the Lake County School Board, for such purpose and that Mr. Morgan had agreed to investigate the matter. Councilman Cochran, who is also the newly elected President of the Lake County League of Municipalities, announced that the next meeting of the League would be held in Eustis on April 16, 1969, and urged that as many as possible, attend. Motion was made by Councilman VanderMeer, seconded by Councilman Oswalt and carried, that the motion, as passed at the meeting of January 14, 1969 appointing Richard Langley as representative to the Lake Apopka Natural Gas District, be rescinded inasmuch as Mr Langley does not reside within the city limits of Clermont as required. MINUTES N° KOF 573 Motion was made by Councilman Bratton, seconded by Councilman Cochran and unanimously carried, that Mr. Charles Beals be appointed as the representative to the Lake Apopka Natural Gas District on a temporary basis. City Attorney Langley reported that the Power Contract between Florida Power Corporation and the City of Clermont for multiple overhead street lighting and other miscellaneous municipal requirements, effective January 1, 1969 for a period of five years, was acceptable and he recommended its acceptance by the Council. Motion was made by Councilman Oswalt, seconded by Councilman Bratton and unanimously carried, that the Mayor and Clerk be authorized to execute the contract. City Attorney Langley presented a RESOLUTION regarding an amendment to the Loan Agreement for financial assistance from the Department of Housing and Urban Development, such amendment. changing the bond specifica- tions, and recommended its adoption. Motion was made by Councilman Oswalt and seconded by Councilman Cochran that the RESOLUTION be adopted. Upon roll call vote on adoption of the RESOLUTION, the result was as follows: Ayes: VanderMeer, Oswalt, Cochran, Bratton. Total Ayes: Four. Nayes: None. Councilman Oswalt introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, AMENDING SECTION #1 OF ORDINANCE #190 BY DELETING THEREFROM THE PROVISION FOR 1% TAX AND SUB- STITUTING THEREFORE A 2% TAX and the ORDINANCE was read in full for a first reading. City Attorney Langley presented a RESOLUTION regarding the authorization for proper Ordinance to be prepared closing all that part of Parkway Street which lies between Lot 1 in Block 126 and Lot 11 in Block 126A reserving an ulity easement of 25" in width, and the RESOLUTION was read in full. Motion was made by Councilman VanderMeer and seconded by Councilman Bratton that the RESOLUTION be adopted. Upon roll call vote on adoption of the RESOLUTION the result was: Ayes: VanderMeer, Oswalt, Smith. Total Ayes: Three. Nayes: Cochran, Bratton. Total Nayes:Two. The RESOLUTION was adopted. Councilman VanderMeer introduced an ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, PROVIDING FOR THE CLOSING OF ALL THAT PART OF PARK14AY STREET, AS LIES BETWEEN LOT #1 in BLOCK 126 AND LOT #11 in BLOCK 126A, ACCORDING TO THE OFFICIAL MAP OF THE CITY OF CLERMONT AND PROVIDING FOR THE RESERVATION OF AN UTILITY EASEMENT OF 25 FEET THEREIN and the ORDINANCE was read in full for a first reading. A RESOLUTION was presented by City Attorney Langley regarding authorization for a QUIT CLAIM DEED to be prepared conveying approximately 1/27 of 1 acre of property located in Section 25-22-25 from the City of Clermont to John F. Kennedy and wife, Francis M. Kennedy, and the RESOLUTION was read in full. Motion was made by Councilman Oswalt and seconded by Councilman Cochran that the RESOLUTION be adopted. Upon roll call vote on adoption of the RESOLUTION the result was: Ayes: VanderMeer, Oswalt, Cochran, Bratton. Total Ayes: Four. Nayes: None. Councilman Oswalt introduced AN ORDINANCE UNDER THE CODE OF ORDINANCES OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, AUTHORIZING THE MAYOR TO EXECUTE AND THE CLERK TO ATTEST A QUIT CLAIM DEED FROM THE CITY OF CLERMONT TO JOHN F. KENNEDY, AND FRANCIS M. KENNEDY, HIS WIFE, CONVEYING TO THEM CERTAIN REAL PROPERTY DESCRIBED HEREIN FOR THE CONSIDERATION STATED HEREIN, and the ORDINANCE was read in full for a first reading. MINUTES N° 3£ RH 574 City Clerk Carroll read a letter from Richard Lee, President of the Junior Class of Clermont High School wherein he requested permission to use the Jenkins Auditorum for the Junior -Senior Prom on April 26, 1969 and listed the necessary chaperones therein. Motion was made by Councilman Cochran, seconded by Councilman VanderMeer and unanimously carried that this request be granted. Mayor Smith advised the Council that a workshop session would be held in the office of City Attorney Langley on Monday night, February 3, 1969, at 7:30 P. M. Councilman VanderMeer suggested that the Council take action at this time with regards the City paying all or a part of the salary of the secretary of the Chamber of Commerce, as had been previously discussed. Inasmuch as monies had not been budgeted for this in the 1968-69 budget, a letter submitted by the City Manager to the Mayor and each Councilman under date of January 23, 1969 set forth the manner in which this could bedhabd1ed',by,Sthe!.trans ferring of funds from budgeted items. Motion was made by Councilman VanderMeer and seconded by Councilman Cochran that the recommendation of City Manager Johnson regarding the city paying one-half of the secretary's salary be accepted, and the provisions of payment for same be made as per his letter of January 23, 1969. Upon roll call vote on passage of this motion, the result was: Ayes: VanderMeer, Smith, 8ratton. Total Ayes: Three. Nayes: None. Abstaining: Oswalt and Cochran. The letter shall become a part of these Minutes and shall authorize the transfer of funds as required under Section 40 of the City Charter. Councilman Oswalt reported he had received complaints regarding sanitation pick-ups and the City Manager agreed to investigate the matter. Motion was made by Councilman 8ratton, and seconded by Councilman VanderMeer, that the meeting be adjourned. Upon roll call vote on passage of the motion, the result was: Ayes: Cochran, 8ratton, Smith. Total Ayes: Three. Nayes: VanderMeer, Oswalt. Total Nayes: Two. The meeting was adjourned. Don E . Smith, Chai•r.man Dolores W. Carroll, CYerk COtdTRGLLIJt'S FI:P(iR'I Monday afternoon I met wiU John Greenlee or Ii„ W. Sheppard 4 Co., auditors for the City. The purpose of the mectiny wan to deLermine the reason for the increase of $100,00 in the Auditing Cost. for 1967-69. Reviewing the total hours spent on the audit for the past three years points out that the hours have decreased thusly: 1966, 261; 1967, 107 and '1968, 184. Unfcrt-unately the inflation in hourly rates has offs,t reduced Hours. Rates during the past year increased $2.50 per hour, from " SAO to $17.50 or 10 " 3%. No increase is expected this year but not guaranteed. Mir. Greenlee states that the books have always been in ycod order and that their time is spent in ce•rt.ir'yir•g, not correcting or adjusting the books, and in this situation little can be den•, to reduce the audit cost, I, therefore, recommend that. Council 'pprove the 196"68 audit bill from If. W. Sheppard & Co. in the amount of $2.150.00. Today I entered into, a contra;;. ;Ch National Cash Register Company for the purchase of a Utility Jilting Machin" Delivery will be at least six months away. Leese or purchase decision can be postponed till delivery a,:d wi11 prob.bly fell into next year's budget. There are any number of -ptions available As of close of business Mon&y W re :re only 34 past due water bills, oaw7d r.ctice and cut off notice will be mailed to these accounts Friday. Ad valorem tax collections have been very good: $100.650 collected nut of a ;^*rs cr 15124-634 or 80.75.. �ntrolar- � RI.POr, 01 !iiL !:!IY I.AtP :1:R ,January 28'969 PIc continue to operate vritIi our Iab,ar crew twu or th�ee men :port. we are doing the best we can but this defiriitclY curtails the number of projects which we are able 'Lo start or complete„ Ilewever, we have been able to construct the addition to the city P�arn• II1'S is now completed ltiiLh the r-"xccplion of some painting and the ins[allation of interior shel•'ing. Wo have made crnsidel-ab1c repairs to !.he Cast Avenue ball stadium and are in the process Gf pJ'iniiT,g it. 41e ,till have some repairs to make on the roof and the C11 Lal'iatio11 of a "ba:k stop" on the roof. The "dug outs" have alto b ell rep: iced anal o-r'i11 be 1)air.t.cd. ; S:.d V1 be 1) ': d on One of the t"itta r :. :ryue hail fields, on the MacDonald property this week. end. the 1 gh. ag fixture, tare on hand and I have been promised that the poles vri I! be here th:! first o next week, The lighting ;t'iII be i;, taIltad a quickly e, possiL•`<: following deli':er,y cf the poles. 41e alsp expect f� s :art constrni:tiot of mother piece of equipment for the "tot: lot" at once_ I would like io sugce•7t here that the MacDonald pi-y area be given an official name. If you ke wou'id lime ',3 arrange some kind of a eontast in the High Schools foi• t.ilis purpose I will tr;;, to do s,;. ThS.; might be the means oP creating in`pr•est. in the project. All parks, playgrounds and the cemetery will be fer`ilized I.his week. I have made Lei:tative arrangements with the Junior Cha,iber c" Commerce to take charge of the supervision of the Highlander Hut Ihey are *,o prepare proposed r•uies, reguIatioi,s and a=,:h=dule of tse 1;eS to submit to me tor• my approval. .. met. with them last: evening on this matter but we also discuc,ed Lhe�r Clermoni ign project. ihrty most definitely a e interested and appear �; inLend to go ahc:.d witll -h:t project. Hewever, the cost of mater'iais are more ,han they ex;,c".�.-I and there appears to have baen some In! 3understanding concerning s.tile expected labor and materials contributions, It may be that they w•i,1 bt able to install only two of the signs e*. •th's first attempt. I aor also in the process of working out arrangement.._ :;j:.h the Clermont Shufrle Board Association to take over the operatron and supervision of the building at Kehlor Park. The Lake County Uoa'rd ::f Commi.' ^^cam: and other County officials will meet with .,i'fi --.s at th 'I :war Iteat:�;;ant on Februa'."y 10th, at 7:00 P;, M. This is the second Monday -in Pebru_ry- I have turned over to Mr, Langley a resolution whicilH;p has vequestcd that we adopt. The resolution pertains to the seder sv-tem construcL'ion loan and, +n my opinion, ie an 'improvement in the method of r the rc;:ayment. mi. :.engicy wi-11 d: - the mU'•.ter with ypu meeting. I have also requested Mr. Lantj'lej to prepare at: "'',itnance authorizing a two percent -levy on certc- `nsurance nliums. Th'. money is for the Firemen's Retirement Fend '.ccc I:^` ,ncrease th:: am::.nt ^` s.remiums as if we do r,�t coiiect the ' the ctate wi!'.. This ordinance will also be presented later in the mer-in9 Mr. Westbrook, one of our Engineers aid I'll'. Phillip$ of 'type Atlantic Company are here this evening t^ .+r cuss with you difficulties which have arisen with regards `.o rotary =,rC drilling c. our new, we':�. ip now appe"s lu be impo:;:, W, Wi the - tc which we selected, and they will discuss W th you other methods of drilling us a well. I suggest that you hear them at thi^ time is actually a part of my report. Other parts of my report may be discussed later. R/e°7ie fitfully, A ohnson / l The Honorable Don Smith, Mayor and Members of the City Council Gentlemen: In further connection with the possibility of a part, or a11, of the salary of the Chamber of Commerce Secretary being paid from city funds you are advised as follows: 1. I have discussed the matter, with Mr. Bright, the Chamber of President, and he is of the opinion that they can continue j function if one half of the secretary's salary is paid by the city. tie, of course, would like more but agrees that one half of the salary will be generous payment for the secretary's j actual direct wort: for the city. 2. The present salary paid the secretary if $4500.00 annually. The city would pay $2250.00 as this tentative arrangement is predicated on being retroactive to November first. 3. The part of the salary paid by the city will be paid directly to the secretary and will not enter into the Chamber's book. The secretary will be a part time employee of the city. 4. I have discussed the matter with trr.Fleming and asked him for suggestions as to where the amounts of $2250.00 can be financed from our present budget. After discussing the matter with me and taking a good hard look at our budget he suggests that funds be taken from the following listed budgeted items in the amounts shown. Administrative contingencv $ 400.00 Capital Outlay contingency 1250.00 Mayor -Council expenses- 600.00 $2250.G�b-- I. With regards to the Mayor -Council expense account you are advised that $600.00 was budgeted for Special Affairs and $1,000.00 for Mayor - Council expenses. The combination of these two amounts is intended j to cover the expense of dinners at league meetings, the expense of our annual dinner meeting with the county officials and the expenses of the Navo•r and Councilmen attending conventions. After deducting the $600.00 you will still have $1,000.00 at your disposal for such expenses. Trusting that this gives you the desired information, I am l S i n r 1---- , t•. Johnson Jan. 23, 1969 Account No. 63-0719-7000A FLORIDA POWER CORPORATION AGREEMENT TO FURNISH AND RECEIVE ELECTRIC SERVICE AND ENERGY Form No. 1 THIS AGREEMENT, made this _16th day of December 19 68 between CITY OF CLERMOUr, a municipal corporation organized and existing under the laws of the State of Florida herein called "Customer" and FLORIDA POWER CORPORATION, herein called "Company"; WITNESSETH: THAT, in consideration of the terms and covenants herein contained and in- corporated herein by reference, the parties hereto agree as follows: I. Customer shall receive from and pay company for electric energy and service at the following location: Clermont Lake County, Florida for the operation of multiple overhead street light and other miscellaneous municipal requirements under the terms and provisions of Company's applicable Rate No. M-1 as the same is on file, from time to time, with the Florida Railroad and Public Utilities Commission; 2. The minimum charge shall be one Thousand Fifty and no/100 ($1050.00) Dollars per month, plus Fixed Charges. 3. The Customer shall pay to the Company an Equipment Rental Charge of none at effective date of contract (� ----- ) per month for transformers to supply additional voltages and/or additional facilities furnished by the Company for the use of the Customer, consisting of none at effective date of contract 4, The Customer shall pay to the Company an additional charge of One Thousand Fifty and no/100 Dollars (a 1050.00 ) per month for Monthly special street lighting facilities, consisting of Fixed Charges i 71 - Mercury Vapor Luminaires 20,000 Lumen @ $1.35 95.85 186 - Mercury Vapor Luminaires 8,000 Lumen @ $1.00 186.00 306 - Mercury Vapor Luminaires 4,400 Lumen @ $1.00 306.00 Regular type units in service at effective date of contract: 82 _ Junior Luminaires 2.500 Lumen none 3 - Special Aluminum Poles @ $2.50 7.50 26 - Special Aluminum Poles @ $1.75 45.50 23 - Special Concrete Poles @ $1.25 775 Special Wood Pnlea SOp 28.75 R7.50 _ @ Total Monthly Fixed Charges $757.10 it 5. Customer shall use Company's electric service and energy for all power and lighting and shall not generate or purchase elsewhere any electric energy for use at the above location; 6. This Agreement shall become effective on the 1st day of January 19 69, and shall be in full force and effect for a period of five ( 5 ) years and shall continue thereafter until terminated by either party by written notice Sixty (60) days prior to termination; 7. This Agreement shall be binding upon, and extend to, the heirs, or succes- sors and assigns of the respective parties hereto; and shall not be assigned without prior written consent of Company; Form No. I y,Mq,pr�uFl.:iILLVG11iYi�"1�w4.hn.....n.:ww_::4.rnwn•u.:..ra.a-..a.w.u....w-..»+.,_.-....... .. ... _....._--�_._.._—._ ... 8. This Agreement is to be consummated only by written approval of the Company as required below, no other contract and no agreement, consider- ation or stipulation, modifying or changing the tenor hereof, shall be recognized or binding, unless they are so approved. IN WITNESS WHEREOFe the parties hereto have caused these presents to be signed and sealed in their names, the day and year first above written. Signed, sealed and delivered c Florida Power Corporation in the presence of: By - ^�^"-(SEAL) Sr. Vic resident Attest: (SEAL) Asst. Y Secretary Signed, sealed and delivered in the presence of: CITY OF CLERMONT, FLORIDA yo ,' aAL) ma Qr1!'.vy / %/. !/l t"',y (SEAL) Clerk