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02-13-1968 Supporting DocumentsMINUTES N° 500 REGULAR MEETING A regular meeting of the City Council of: the City of Clermont was held in the Council Chambers on Tuesday, February 13, 1968. The meeting was called to order at 8:00 P. M. by Mayor Smith with the following Councilmen present: Beals, Oswalt and vander Meer. Other officials present were: City Manager Johnson, City Clerk Carroll, City Attorney Langley, Superin- tendent Sheldon, Inspector Snyder, City Controller Fleming and Chief of Police Tyndal. Others present were: Mr. Herman Barberry and representatives of the George S. May Company. The local Press and the Leesburg Commercial were also represented. The invocation was given by Mr. Barberry. The minutes of the meeting held on January 23, 1968 were approved as written. Mayor Smith reported on the various meetings, dinners, etc. which he had attended in his capacity as Mayor since the previous meeting. EIe further reported that he and the City Manager had made a survey of the traffic on Highway $50 between Clermont and Groveland recently and he earnestly urged that the Council request the State Road Department to change the speed limit through the City of Clermont to a uniform 35 miles per hour from city limit to city limit. Councilman Cochran arrived during the Mayor's report. City Manager Johnson submitted his report, both orally and written. City Attorney Langley reported that rough drafts of the proposed zoning changes were ready to be turned over to the Zoning Commission for their consideration and recommendations. Mr. Langley further reported that he did not have all the necessary quit claim deeds for the acquisition of right-of-way to the proposed Chestnut Street extension and he, therefore, recommended that the deeds be prepared and the Council and himself endeavor to make personal contact with those persons in question in order to execute the deeds. Councilman Oswalt reported that the Council had considered various proposals from efficiency expert firms and he, therefore, moved that the City Manager be authorized to enter into a contract with the George S. May Company for their service at a cost of $250.00 which had been previously discussed. The motion was seconded by Councilman Vander Meer and upon roll call vote, the result was: Ayes: Vander Meer and Oswalt. Total Ayes: Two. Nayes: Beals and Cochran. Total Nayes: Two. Absent. Prior. So the motion failed to carry for lack of majority vote. Councilman Cochran complimented the City Manager on his comprehensive comparison report of Clermont with other municipalities with regards wages and salaries. Mr. Cochran further reported on his efforts to obtain materials to construct ,playground equipment of polyhedron design and that the cost would be less than anticipated. In behalf of the family of Mrs. Marian Beals and himself personally, Councilman Beals expressed Thanks to the City Council, to other City officials and to the Police Department for their kind expressions of sympathy in the recent death of his Mother. City Manager Johnson read a letter from Mrs. Grace MacDonald of SoOt:h Lake Realty Company wherein she offered Lots 14 thru 17 of Block Q for sale to the City at a price of $3600.00, such property being located adjacent to Oakhill Cemetery Addition. It was the opinion of the City Manager that additional property in this location was not needed and he did not recommend its purchase. There was no action taken. MINUTES 11 501 N° City Manager Johnson reported that Miss Lee Chalfant had submitted the necessary requirements for a taxi service in the City whereupon the Council executed the necessary permit to her for this taxi service City Attorney Langley advised that the Council, at a previous session, had agreed to grant Miss Chalfant a franchise upon completion of all requirements for a taxi service and that he would prepare the necessary franchise for their executive at the next meeting. Councilman Beals offered, and it was read in full for a second reading by City Attorney Langley, AN ORDINANCE PROHIBITING THE KEEPING, LEAVING, OR STORAGE ON RESIDENTIAL PROPERTY DISMANTLED, PARTIALLY DISMANTLED, NON - OPERATIVE, UNUSEABLE, DISCARDED OR ABANDONED MACHINERY, APPLIANCES, VEHICLES, BOATS, OR PARTS THEREOF, SCRAP METAL, AND JUNK; PROVIDING FOR THE ENFORCEMENT THEREOF; PROVIDING FOR A PENALTY FOR VIOLATION; AND PROVIDING AN EFFECTIVE DATE and moved its adoption. The motion was seconded by Councilman Oswalt. Upon roll call vote on passage of the ORDINANCE, the result was: Ayes: Vander Meer, Oswalt, Cochran and Beals. Total Ayes: Four. Nayes: None. Absent: Prior. So the ORDINANCE passed and the Number 36-C assigned to it and a copy ordered posted. Councilman Oswalt offered a RESOLUTION regarding a request to the Board of.Lake_-County Commissioners for road improvements, and moved its adoption. The motion was seconded by Councilman Beals and the RESOLUTION was read in full. Upon roll call vote on the adoption of the RESOLUTION the result was: Ayes: Vander Meer, Oswalt, Cochran and beals. Total Ayes: Four. Nayes: None. Absent: Prior. So the RESOLUTION was adopted and the number 122. assigned to it and a copy ordered posted. Motion was made by Councilman Oswalt, seconded by Councilman Cochran and unanimously carried that the following RESOLUTION be adopted. BE IT RESOLVED by the City Council of the City of Clermont, that the Citizens Bank of Clermont be, and hereby is, designated as the depository for City of Clermont checking account funds, and BE IT FURTHER RESOLVED by said City Council that John Fleming, Controller of the City of Clermont, be, and hereby is authorized to: 1. When he deems it in the best interest of the City of Clermont open savings accounts for idle City of Clermont funds in the various banks and Savings and Loan Associations in this general area, and that such institutions are hereby authorized to act without further notice in accordance with the writing of the aforesaid John Fleming unless and until further notified. 2. Transfer funds from one City of Clermont checking or savings account to another as the need may arise, as permitted by law, or as he may be directed by the City Council. 3. Withdraw funds from the Interest and Sinking Fund Account for deposit in the Bond and Coupon Account as may be necessary for retirement and redemption of City of Clermont Bonds and Interest Coupons as they become due. 4. Pay all salaries and wages due City of Clermont employees, including I' the Mayor and Members of the Council, at the rates provided in the fiscal budget and as may be authorized by the City Manager; pay such accounts as social security taxes, withheld income taxes, pension (� payments, employee hospitalization insurance premium, and any account where the discount period expires prior to the next meeting of the City Council, and to make payments on notes, mortgages, and contract, including interest, as they come due. MINUTES N° r Motion by Councilman Beals, seconded by Councilman Oswalt and carried that the bills be paid. Councilman Vander Meer reported that he was very pleased to hear that City Manager Johnson had been making every effort to obtain plans and estimated cost for the proposed beach building in the Jaycee Beach area. Councilman Vander Meer inquired of the City Manager as to the status of work done on the MacDonald property and its possible completion date, and/or its availability for use in the coming ball season. City Manager Johnson advised that it was his recommendation to remove the present building from this site along with the remaining trees on the property and thereby improve the entire site at one time, rather than a partial area at a time and, therefore, could not set a completion date. :Motion was made by Councilman Cochran, seconded by Councilman Beals and carried that the City Manager be authorized to proceed with this project with deliberate speed. Councilman Beals inquired of the City Attorney if there was a definite routine of work and specified numbers of hours for the City Controller to perform. The City Attorney advised that the duties of the Controller were set forth in the Charter, but this did not include any specific number of hours. Motion was made by Councilman Beals, seconded by Councilman Oswalt that the Controller meet with City Manager Johnson and report back to the next Council meeting with a specific plan for hours of work, to be performed by the Controller. upon roll call vote on the passage of this motion, the result was: Ayes: Oswalt and Beals. Total Ayes: Two. Nayes: Vander Meer and Cochran. Absent: Prior. The motion failed to carry. Motion was made by Councilman Beals that the City Controller be instructed to keep a record of the number of hours he performs in his job of controller and report to the Council monthly. The motion was seconded by Councilman Oswalt and carried with Councilman Vander Meer voting, Naye. Motion was made by Councilman Cochran, seconded by Councilman Vander Meer and carried that the Controller be placed on the agenda for regular council meeting reports. City Manager Johnson recommended to the Council that the salary of the mechanic at the city barn be raised, and, that funds for such a raise were not allocated in the departmental budget, but were available in the overall budget. Motion by Councilman Beals, seconded by Councilman Cochran and carried that the City Manager be authorized to raise the salary of the city barn mechanic as he sees fit. Motion was made by Councilman Beals, seconded by Councilman Oswalt and* carried, that the City Manager be authorized to advertise for bids for a 1968 automobile to be used jointly by the Building Inspector and the Police Department. Councilman Vander Meer reported to the Council that at the end of the active ball season last fall he had requested that the municipal ball park be sodded and improved and that this work had been authorized, and he:now-.in- quired the status of this project. City Manager Johnson advised that nothing had been done toward this project as yet, but that it was his recommendation that inasmuch as the park was to be used by a circus in the near future and that he had been contacted already by the ifigh School coach to use the field for practice within the next two weeks, that work on this be delayed until next year. This matter was referred to City Manager Johnson to proceed as he sees fit. City Controller, John Fleming, advised that the present surety bond for the controller in the amount of $5,000.00 was, in his opinion, very inadequate and he recommended that one be obtained in the amount of $100,000.00. i:1 LJ MINUTES 503 N ° _MA Motion was made by Councilman Cochran, seconded by Councilman Vander Meer and carried that the City Manager obtain a cost for a surety bond in the amount of $50,000.00 and also in the amount of $100,000.00 and report at the next meeting for action. Mayor Smith advised that the hearing by the State Road Department for road requests by the municipalities would be held in Deland on Tuesday, February 20, 1968 at 4:00 P. M. and he urged that all Councilmen attend this meeting if possible. Motion by Councilman Beals, seconded by Councilman Vander Meer and carried that the meeting adjourn. Don E. Smith, Chairman D. W. Carroll City Clerk 7-- QUOR SMITH NUN KOWKI Of TM: CAT T CUTTJ--,, , -� s -, I I --ant ' 1 C- amount 0 you know, wu bav,! !,, �wa*o,��c-(a a q. in t i , af, u td I ...... im,tely $jj,000,u, & hnvo not zwminvd the funds as of this at. and 1 imagine that it will he Several wCW= before we do. This grant naturally helpE us cmsideyaiay &Lh our ImiTs and recreational program. However, it actunUy cocrumins our available funds for this fiscal year. This is duc to the fact KUM it will- i>c n(,c--3s,--,a7.y for us to pay the balance due on the Nacl)onal-d wortg:jg,:; i,,!)jcj,� ore hacl scheduled '::a pay over several ...... Available fwl&; w0fa )--c-jucccj by the purchase of the property for a "tat IOL" za such purchase was not included in ut uuOget. However, we should be able to some improvements on the. r1acDonz"Id property this year as well as equip and fence the Not lot% I would like to discuss plans for the MawMnald property with you later in the meeting. The driveway between to! two parking lots will be completed this week and the "tot 101— jS in the process of being graded and sodded. The rebuilding and surfacing of our tennis courts should also be completed this week. The back stop will be repaired, extended and painted. I have authorized 1,'.eene Construction Co. 1,--c, install asbestos shingles on the exterior walls of the buiiding in Kehlor llr=% c:nd, this will be done sometime this month. The eaves and enwad wood will &an be painted. The sodding of the municipal ball field an East Avenue jrhedulod for last week but had to be postponed due to the circus -,u,:Ji-nq Lhe area sometime this month. As soon as the cirwo leaves the work ndil he done. The short street Panes Lane) authorized to be paved h"s been conVieted with the erception of curbing which will be done this HLndlrecls of yards of fill dirt have been hauled to the North eib of East hvenm" More is needed and will be hauled as soon as possible. I have contacted tie rai-lroad company regarding a crossing for this street and should ha'vc the necessary authorisation when needed. The caution signal liOts WI! be instal!W at the East Avenue -highway 50 intersection as soon taay shipped to us. in connection with this installation, as well as numercus cthc--' instances, I Wish to acknowledge, with thanks, tie Line coape-'ation and arils assistance of !,Iorele Bright and Florida Power Corporation. I should have estimates 0; the cost o- ,uvaping and on both of our beaches sometime this wwk. This work will p--ohahly be done in April. have again contacted Nr. Gtevn johnson, of Nonsler Steel, and urged him to furnish me with plans and estimated cost of the proposed beach building. Once again he has assured me he wi-11 take eme of the matter within a few days. - We are completing the instal.Lation 0c sl.iqlhiLly less than 300 feet of storm sewer. This will eliinillai-e a, drainage problem in this area which has existed :Ear several years.